Assign Phones - Cisco UC320W Administration Manual

Notes:
• The clipboard icon and import icons are unavailable if you have 25 users, the maximum allowed.
• The extension number must be a unique number that complies with the extension settings on the
Internal Dialing page. If you do not enter an extension number in the pop-up window, you can
enter it on the screen. Tip: A quick way to enter a new extension number is to click the phone
icon next to the field.
• For voicemail, enter true to create a voicemail box for this user, or enter false if the user does not
need voicemail.
• Enter a space between each value. At the end of one user record, either type a comma or press
the Enter key.
• To download a CSV file as a template for data entry or as a user list: Click the Download
icon to save a CSV file to use as a template. If you have not yet added users, it contains a
sample record and can be used as a template for data entry. If you have added users, the file
includes all user records. You can open the users.csv file in a text-editing program such as
Notepad or a spreadsheet program such as Microsoft Excel.
• To enter the user information in a CSV file: You can use a downloaded template or create a
new CSV file. Edit in a text-editing program such as Notepad or a spreadsheet program such as
Microsoft Excel. Include the following information for each user, in the following order: first
name, last name, extension number, and voicemail preference (enter true or false). Either a first
name or a last name is required.
Notes:
• The extension number must be a unique number that complies with the extension settings on the
Internal Dialing page. If you do not enter an extension number in the CSV file, you can enter it
on the screen.
• For voicemail, enter true to enable or enter false to disable.
• In a text-editing program, separate the values with commas, and create each entry on a new line.
• In a spreadsheet program, enter each value in a separate cell, and create each entry on a new
row. Do not include a heading row.
• If working from a template, delete the sample record before saving your file.
• Save the file in CSV format. You can then import the file, as described below.
• To import a user list from a file: Click the Import icon to import user records from a CSV file
that you have prepared. Choose the file, and then click Open. Errors appear if any required
values are missing, or if you try to import more than 25 users. The imported user records appear
on the screen.
Note: The Import icon is unavailable if you have 25 users, the maximum allowed.

Assign Phones

Use the Configuration > Users/Phones > Assign
Phones page to assign phones to users.
About the Phone Assignments
• To help you choose an appropriate phone for
each user, the description includes the model
and the number of buttons. If the phone has a
Cisco SPA500S expansion module, also known
as an attendant console or side car, the number
of side car buttons also appears. Phone buttons
can be used for additional extensions, shared
extensions, and shared FXO (analog) lines.
Phone buttons and side car buttons can be
used for special features such as auto-dial
(speed dial), call pickup, and Line Monitor. You assign the button functions on the Phone
Buttons page.
• For some phones, you may see a yellow circle containing a minus sign. The icon indicates that
the phone is not registered (does not have connectivity to the Cisco UC320W). Possibly this
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