Use Hotfolders; Introduction To Hotfolders - Canon VarioPrint 6000 Series Operation Manual

Use hotfolders

Use hotfolders

Introduction to hotfolders

Introduction
Technically, a hotfolder is a mapped network drive on a workstation that is linked to a shared
folder on the PRISMAsync controller.
Hotfolders enable you to submit print jobs by simply dragging and dropping ready-to-print PDF
files onto a shortcut on your desktop.
Hotfolders are primarily aimed at recurring workflows. In these workflows identical printable files
with identical settings are printed on a regular basis. Hotfolders should not be used in
combination with print job tickets.
The job settings for hotfolders
The settings of a hotfolder can be defined by:
• A hotfolder default ticket in the hotfolder itself, or
• The automated workflow to which the hotfolder is linked.
It is advisable to use the hotfolder functionality in combination with the hotfolder default ticket.
However, if you want to use the settings of the automated workflow where the hotfolder is linked
to, it is advised not to place a hotfolder default ticket in the hotfolder, to prevent mixing up
settings. Furthermore, you must make sure that the [Overrule the job ticket] setting in that
automated workflow is enabled (tick the checkbox).
Before you can use a hotfolder
To be able to use the hotfolder function, the following steps must be carried out first:
• In the Settings Editor, the system administrator must activate the hotfolder function.
• In the Settings Editor, the system administrator must create a hotfolder and link the hotfolder
to an automated workflow.
• On a workstation, the key operator must create a shared network drive that is linked to the
hotfolder.
• On the desktop of that workstation, the key operator can create a shortcut to the hotfolder, if
desired.
In the next paragraphs you can read more information about hotfolders. See the administration
guide for in depth information about hotfolders.
86 Chapter 5 - Prepare the print system
VarioPrint 6000 line