Printing The Merge Document - Brother Ensemble PDP-300CJ Owner's Manual

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You can use any field name you
want, as long as it matches the
name of the merge field in the
Word Processing document. A
field name usually describes the
information it contains, such as
Customer ID or Fax Number .
Do not lock the titles before
merging.

Printing the Merge Document

If you see the <<field>> on a
printed document, check to see
that you selected either Merge
One or Merge All. Next, make
sure that the name of the field in
the data document matches the
name of the merge field in the
merge document.
Word Processing 126
" To design a Spreadsheet data document:
1. Add field names to the first row in the merge table, starting with the first
cell (such as A1) and proceeding to the right (such as cell B1, cell C1, and
so on) until you have defined a name for each field:
S
A field name can be any combination of letters, numbers, spaces,
and punctuation.
S
Fields names must be contiguous. (You cannot have an empty cell
between field names.)
2. Fill in the rows beneath the field names. (Each row will be used one at a
time to create individual documents when merging.)
" To copy the merge data to the clipboard:
1. Change the order of the rows so that the rows at the top are the ones you
want to merge.
2. Select the first row (with field names) and any subsequent rows you
want to merge.
3. Choose Copy from the Edit menu. Spreadsheet copies the field names
and entries to the clipboard and prepares them for merging.
Once you have set up your Word Processing merge document, you can
merge and print it.
" To print a merge document:
1. Copy the merge information from the source Addressbook or the
Spreadsheet document.
2. In your Word Processing document, choose Print from the File menu. A
dialog box appears.
3. Select a merge option:
S
No Merge. Select this option to prevent merging. If you print a
merge document without merging, the Word Processing prints the
merge fields instead.
S
Merge One. Select this option to merge only the first entry in the
clipboard.
S
Merge All. Select this option to merge all merge entries in the
clipboard.
4. Click on Print. Word Processing merges one or all of the entries in the
clipboard with the Word Processing merge document.
For each merge entry, Word Processing merges the fields and prints a
copy of the document. If a field appears in the clipboard but not in the
merge document, Word Processing skips it. If a field appears in the
document but not in the clipboard, Word Processing prints the merge field
instead: the <<field>> text will appear in your document.

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