Page 1 Series What Can I Do with This Machine? Basic Guide Before Using the Machine Document Handling Print Media Sending Faxes (MF6550/MF6560PL/ MF6580PL Only) Receiving Faxes (MF6550/MF6560PL/ MF6580PL Only) Copying Printing Scanning PC Faxing (MF6550/MF6560PL/ MF6580PL Only) Remote UI (MF6580PL Only) Maintenance Troubleshooting Machine Settings...
Page 2: Manuals For The Machine
● Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions. However, as we are constantly improving our products if you need an exact specification, please contact Canon. ● The machine illustration on the cover may differ slightly from your machine.
Page 3: What Can I Do With This Machine
What Can I Do with This Machine? Fax Features (MF6550/MF6560PL/MF6580PL Only) Specify a recipient with a single key One-Touch Speed Dialing → p. 4-7 Specify a recipient with a two-digit code Coded Speed Dialing → p. 4-15 Specify multiple recipients with a single key Group Dialing →...
Page 4 Send a fax to multiple recipients Broadcasting → Advanced Guide Send a fax at a specified time Delayed Sending → Advanced Guide Receive faxes in memory without printing out Memory Reception → Advanced Guide Fas (continued)
Page 5: Copy Features
Copy Features Select a scan mode depending on the type of image Image Quality → p. 6-3 Adjust the density level of scanned images Density → p. 6-4 Enlarge or reduce copied images Zoom Ratio → p. 6-6 Sort copies by page order AAAA AAAA AAAA...
Page 6 Copy two documents on one sheet 2 on 1 Combination → Advanced Guide...
Page 7: Printer Feature
Printer Feature Print a document from a PC A BC A BC A BC Printing A BC → Online help Scanner Feature Specify detailed scanning options to suit various images Scanning → Scanner Driver Guide...
Page 8: Pc Fax Feature
PC Fax Feature (MF6550/MF6560PL/MF6580PL Only) Send a fax from a PC PC Faxing → Online help Remote UI Feature (MF6580PL Only) Access and manage the machine from a PC Remote UI → Advanced Guide...
Page 9: Table Of Contents
Contents Manuals for the Machine..............i What Can I Do with This Machine? ..........ii Fax Features (MF6550/MF6560PL/MF6580PL Only) ..ii Copy Features ..............iv Printer Feature..............vi Scanner Feature ............. vi PC Fax Feature (MF6550/MF6560PL/MF6580PL Only)......vii Remote UI Feature (MF6580PL Only)......vii Contents ..................
Page 10 Toner Cartridge................1-8 Maintaining the Toner Cartridge ........1-8 Timer Settings................1-10 Setting Sleep Mode ............1-10 Setting Auto Clear Time..........1-13 Setting Daylight Saving Time........1-15 2 Document Handling..............2-1 Document Requirements ............2-1 Scanning Area................2-3 Loading Documents ..............2-4 On the Platen Glass............2-4 In the ADF..............2-6 3 Print Media ................
Page 11 5 Receiving Faxes (MF6550/MF6560PL/MF6580PL Only) ..5-1 6 Copying ..................6-1 Scan Settings ................6-3 Image Quality..............6-3 Density................6-4 Zoom Ratio ..............6-6 7 Printing ..................7-1 8 Scanning .................. 8-1 9 PC Faxing (MF6550/MF6560PL/MF6580PL Only)....9-1 10 Remote UI (MF6580PL Only)..........10-1 11 Maintenance.................
Page 12 Error Codes (MF6550/MF6560PL/MF6580PL Only)....12-11 If a Power Failure Occurs............12-13 If You Cannot Solve a Problem ..........12-14 13 Machine Settings ..............13-1 Machine Settings ...............13-1 Printing USER’S DATA LIST ........13-1 Accessing the Setting Menu ........13-3 Setting Menu ................13-5 COMMON SETTINGS ..........13-5 COPY SETTINGS ............13-10 FAX SETTINGS (MF6550/MF6560PL/MF6580PL Only) ....13-12...
Page 13: How To Use This Guide
How to Use This Guide Symbols Used in This Manual The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. Indicates a warning that may lead to death or serious injury if not WARNING observed.
Page 14: Illustrations Used In This Manual
Illustrations Used in This Manual Unless otherwise mentioned, illustrations used in this manual are those taken when no optional equipment is attached to the LaserBase MF6580PL. The model LaserBase MF6580PL is used for illustration purposes in this manual. When there is any difference among MF6530, MF6540PL, MF6550, MF6560PL, MF6580PL, it is clearly indicated in the text, e.g., “MF6580PL Only.”...
Page 15: Legal Notices
Copyright Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.
Page 17: Before Using The Machine
Before Using the Machine Machine Components ADF (Automatic Document Feeder) Holds documents and feeds them automatically into the scanning area. Slide guides Adjusts to the width of the document. Document feeder tray Holds documents. Document delivery tray Receives documents. Paper delivery tray Receives copies, prints and faxes.
Page 18 Left cover Open this cover when replacing the toner cartridge or clearing paper jams. Scanning area Scans documents from the ADF. Platen glass cover Open this cover when placing a document on the platen glass. Platen glass Place documents. Multi-purpose tray Feeds non-standard size or thick/thin type paper stacks.
Page 19: Operation Panel
Operation Panel Main Operation Panel ● MF6550/MF6560PL/MF6580PL ON/OFF COPY SCAN WXYZ PQRS ◆ Paper Select indicator SCAN key Indicates the selected paper source. Press to switch to Scan mode. Jam Location indicator Indicates the location of paper jams. Press to increase the value for various settings.
Page 20 ID key Processing/Data indicator Press to enter a password for the machine. Flashes when the machine is working. Lights (Enter password → Press ID to enable up when the machine has waiting jobs. functions. Press ID again after operations to Tone key return to the display for entering password.) Press to switch from rotary pulse to tone...
Page 21: Facsimile Operation Panel (Mf6550/Mf6560Pl/Mf6580Pl Only)
Facsimile Operation Panel (MF6550/MF6560PL/ MF6580PL Only) Panel open Direct TX key Coded Dial key Press to set Direct Sending. Press to perform coded speed dialing. R key Address Book key Press to dial an outside line access number Press to search preregistered destinations or an extension number when the unit is under one-touch speed dialing keys or coded connected through a switchboard (PBX).
Page 22: Lcd (Standby Mode)
LCD (Standby Mode) Copy Mode ● Without optional cassette ● With optional cassette 1 0 0 % 1 0 0 % A U T O T E X T T E X T Zoom ratio Paper size Quantity Density Image quality Fax Mode* Scan Mode 3 1 / 1 2...
Page 23: Optional Handset (Mf6550/Mf6560Pl/Mf6580Pl Only)
If you want to use the machine as a telephone and a fax machine, or if you want to receive faxes manually, install the optional handset available from your local authorized Canon dealer or the Canon help line. Use a sharp object (e.g., pen) to select the ring volume of the handset.
Page 24: Toner Cartridge
To purchase a new Canon genuine toner cartridge, contact your local authorized Canon dealer or Canon help line.
Page 25 ● Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged. ● Always hold the toner cartridge by its handle to avoid touching the drum protective shutter.
Page 26: Timer Settings
Timer Settings Setting Sleep Mode When the machine remains idle for a certain period of time, it automatically enters Sleep mode. ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [Additional Functions]. Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK]. Press [ ] or [ ] to select <AUTO SLEEP TIME>, then press [OK].
Page 27 ON/OFF COPY SCAN PQRS WXYZ ◆ [OK] Confirm that <ON> is displayed, then press [OK]. Press [ ] or [ ] to select the desired interval, then press [OK]. You can set the interval from 3 to 30 minutes (in one-minute increments). You can also enter values using numeric keys.
Page 28 NOTE – To resume normal mode from Sleep mode, press [ON/OFF] on the operation panel. – To enter Sleep mode manually, press [ON/OFF] on the operation panel. – The machine will not enter Sleep mode when: • the machine is in operation •...
Page 29: Setting Auto Clear Time
Setting Auto Clear Time If the machine remains idle for a certain period of time, the display returns to standby mode (Auto Clear function). ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [Additional Functions]. Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK]. Press [ ] or [ ] to select <AUTO CLEAR TIME>, then press [OK].
Page 30 ON/OFF COPY SCAN PQRS WXYZ ◆ [OK] Confirm that <ON> is displayed, then press [OK]. Press [ ] or [ ] to select the desired interval, then press [OK]. You can set the interval from 1 to 9 minutes (in one-minute increments). You can also enter values using numeric keys.
Page 31: Setting Daylight Saving Time
Setting Daylight Saving Time In some countries or areas, time is advanced throughout the summer season. This is called “Daylight Saving Time.” ON/OFF COPY SCAN PQRS WXYZ ◆ [OK] Press [Additional Functions]. Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK]. Press [ ] or [ ] to select <DAYLIGHT SV.TIME>, then press [OK].
Page 32 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Confirm that <MONTH> is displayed, then press [OK]. Press [ ] or [ ] to select the month, then press [OK]. Confirm that <WEEK> is displayed, then press [OK]. Press [ ] or [ ] to select the week, then press [OK].
Page 33 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Confirm that <DAY> is displayed, then press [OK]. Press [ ] or [ ] to select the day, then press [OK]. Confirm that <END DATE/TIME> is displayed, then press [OK]. Confirm that <MONTH> is displayed, then press [OK]. 1-17...
Page 34 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [ ] or [ ] to select the month, then press [OK]. Confirm that <WEEK> is displayed, then press [OK]. Press [ ] or [ ] to select the week, then press [OK]. Confirm that <DAY>...
Page 35: Document Handling
Document Handling Document Requirements Platen Glass Type – Plain paper Plain paper (Multipage documents of – Thick documents the same size, thickness and weight – Photographs or one page documents.) – Small documents (e.g., index cards) – Special types of paper (e.g., tracing paper* , transparencies* , etc.)
Page 36 ● Do not place the document on the platen glass or in the ADF until the glue, ink or correction fluid on the document is completely dry. ● Remove all fasteners (staples, paper clips, etc.) before loading the document in the ADF.
Page 37: Scanning Area
Scanning Area Make sure your document’s text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use. 2 mm 2 mm 2 mm 2 mm...
Page 38: Loading Documents
Loading Documents On the Platen Glass Lift up the platen glass cover. Place your document face down. Align the document with the appropriate paper size marks. If your document does not match any of the paper size marks, align the center of your document with the arrow mark.
Page 39 Gently lower the platen glass cover. The document is ready for scanning. CAUTION – When closing the platen glass cover, be careful not to get your fingers caught, as this may result in personal injury. – Do not press down the platen glass cover forcefully, as this may damage the platen glass and cause personal injury.
Page 40: In The Adf
In the ADF Fan the document stack and even the edges. Adjust the slide guides to the width of the documents.
Page 41 Neatly place the documents face up in the document feeder tray. The document is ready for scanning. NOTE – Do not add or remove documents while they are being scanned. – When scanning is complete, remove the documents from the document delivery tray to avoid paper jams.
Page 43: Print Media
Print Media Paper Requirements Paper cassette Multi-purpose tray Size (W x L) 76 x 127 to 216 x 356 mm Weight 64 to 90 g/m 56 to 128 g/m Quantity Max. 500 sheets Max. 100 sheets Type Plain Color Recycled Heavy 1 Heavy 2 –...
Page 44 80 g/m paper From 64 to 80 g/m From 81 to 90 g/m From 91 to 105 g/m From 106 to 128 g/m 75 g/m Use only A4 transparencies made especially for this machine. NOTE The default paper size is A4. If you use a different paper size, you must change the paper size settings. (See “Setting Paper Type and Size,”...
Page 45: Printable Area
Printable Area The shaded area indicates the approximate printable area of A4 paper. 2.9 mm 4.7 mm 3.6 mm 2.7 mm...
Page 46: Paper Guidelines
● Store all paper wrapped and on a flat surface until ready for use. Keep opened packs in their original packaging in a cool, dry location. ● Store paper at 18°C–24°C, 40%–60% relative humidity. ● Use only transparencies designed for laser printers. Canon recommends you use Canon type transparencies with this machine.
Page 47: Loading Paper
Loading Paper To load paper in the paper cassette, see “Load Paper,” in the Starter Guide. In the Multi-Purpose Tray (e.g., Envelopes) If you are making prints on transparencies, labels, nonstandard-sized paper, or envelopes, load them into the multi-purpose tray. ●...
Page 48 Pull out the multi-purpose tray extension until it clicks, then open it. NOTE Do not load the paper without using the multi-purpose tray extension. Gently load the stack of envelopes with the address side facing down and the flap side to the left. Be sure to insert the envelopes as far as they will When you load the envelopes, arrange the stack of envelopes on a firm, clean surface first, then press down firmly on the edges to make the folds crisp.
Page 49 – Some types of paper may not feed properly into the multi-purpose tray. For high quality copies, be sure to use the paper and transparencies recommended by Canon. – When making copies of a small document or thick paper, etc., the copy speed may be slightly...
Page 50: Setting Paper Type And Size
Setting Paper Type and Size For the Paper Cassette The default settings are <PLAIN PAPER> and <A4>. When you place other types and/ or sizes of paper, follow this procedure to change the settings. ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [Additional Functions].
Page 51 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [ ] or [ ] to select <SELECT PAPER TYPE>, then press [OK]. Confirm that <CASSETTE 1> is displayed, then press [OK]. Press [ ] or [ ] to select the paper type, then press [OK]. <PLAIN PAPER>, <COLOR>, <RECYCLED>, <HEAVY PAPER 1>, <BOND>...
Page 52 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Confirm that <REG. PAPER SIZE> is displayed, then press [OK]. Confirm that <CASSETTE 1> is displayed, then press [OK]. Press [ ] or [ ] to select the paper size, then press [OK]. <A4>, <LTR>, <LGL>...
Page 53: For The Multi-Purpose Tray
For the Multi-Purpose Tray If you use same kind of paper for the multi-purpose tray, you can specify the paper size and type. ON/OFF COPY SCAN PQRS WXYZ ◆ [OK] Press [Additional Functions]. Confirm that <COMMON SETTINGS> is displayed, then press [OK]. Press [ ] or [ ] to select <MP TRAY STD SET>, then press [OK].
Page 54 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Confirm that <PAPER SIZE> is displayed, then press [OK]. Press [ ] or [ ] to select the paper size, then press [OK]. <A4>, <B5>, <A5R>, <LGL>, <LTR>, <STMTR>, <EXECUTIV>, <OFICIO>, <B-OFICIO>, <M- OFICIO>, <FOLIO>, <G-LTR>, <G-LGL>, <FLSP>, <COM10>* , <MONARCH>* , <DL>*...
Page 55 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Confirm that <SELECT PAPER TYPE> is displayed, then press [OK]. Press [ ] or [ ] to select the paper type, then press [OK]. <PLAIN PAPER>, <COLOR>, <RECYCLED>, <HEAVY PAPER 1>, <HEAVY PAPER 2>, <HEAVY PAPER 3>, <BOND>, <TRANSPARENCY>, <LABELS>, <ENVELOPE>...
Page 56 3-14...
Page 57: Sending Faxes (Mf6550/Mf6560Pl/Mf6580Pl Only)
Sending Faxes (MF6550/MF6560PL/MF6580PL Only) Follow this procedure to send a fax. For advanced sending features, see Chapter 1, “Advanced Fax Features,” in the Advanced Guide. Set a Document Enter the Fax Mode COPY SCAN Place the document on the platen Press [FAX].
Page 58: Enter The Fax Number
Enter the Fax Number Send the Document ON/OFF ON/OFF WXYZ WXYZ PQRS PQRS ◆ ◆ Dial the recipient’s fax number with Press [Start]. the numeric keys. When you set the documents on the platen glass, press ] or [ ] to select the document size, then press [Start] for each document.
Page 59: Scan Settings
Scan Settings You can adjust the image quality and density of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. Adjust the scan settings according to the type of document you are sending.
Page 60 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [Image Quality] repeatedly to select the resolution, then press [OK]. You can use [ ] and [ ] to select the image quality. <FINE> for fine-print documents (the resolution is twice that of <STANDARD>). (200 x 200 dpi) <PHOTO>...
Page 61: Density
Density ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [FAX]. Press [Density]. Press [ ] or [ ] to adjust the density, then press [OK]. ]: to make light documents darker ]: to make documents lighter...
Page 62: Speed Dialing
Speed Dialing Speed dialing allows you to dial fax/telephone numbers by simply pressing one or a few keys. The following speed dialing methods are available: ● One-Touch Speed Dialing (p. 4-7) – Register a fax/telephone number for one-touch speed dialing, then to dial the number, simply press the one-touch speed dialing key assigned to that number.
Page 63 ● Registering One-Touch Speed Dialing COPY SCAN PQRS [OK] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Confirm that <1-TOUCH SPD DIAL> is displayed, then press [OK]. Press a one-touch speed dialing key (01 to 23) for a registering fax number, then press [OK].
Page 64 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK]. Enter the fax number you register (max. 120 digits, including spaces and pauses) with the numeric keys, then press [OK]. T E L N U M B E R E N T R Y 0 1 2 X X X X X X X...
Page 65 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Enter the destination name (max. 16 letters, including spaces) with the numeric keys, then press [OK]. To register another one-touch speed dialing key, press [Additional Functions], then repeat the procedure from step 4. You can set <OPTIONAL SETTING>...
Page 66 ● Editing One-Touch Speed Dialing COPY SCAN PQRS [OK] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Confirm that <1-TOUCH SPD DIAL> is displayed, then press [OK]. Press the one-touch speed dialing key (01 to 23) you want to edit, then press [OK].
Page 67 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK]. Press [Clear] repeatedly to go back to a wrong digit. You can also use [ To delete all the numbers, press and hold [Clear]. Enter a new number with the numeric keys, then press [OK].
Page 68 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Confirm that <NAME> is displayed, then press [OK]. Press [Clear] repeatedly to go back to a wrong character. You can also use [ ] to move the cursor to the wrong character, then press [Clear] to delete it. To delete the entire name, press and hold [Clear].
Page 69 ● Deleting One-Touch Speed Dialing COPY SCAN PQRS [OK] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Confirm that <1-TOUCH SPD DIAL> is displayed, then press [OK]. Press the one-touch speed dialing key (01 to 23) you want to delete, then press [OK].
Page 70 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK]. Press and hold [Clear] to delete all the numbers, then press [OK]. You can also use [ ] to delete numbers one by one. Press [Stop] to return to standby mode.
Page 71: Registering Coded Speed Dialing
● Registering Coded Speed Dialing ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <CODED SPD DIAL>, then press [OK]. Press [ ] or [ ] to select a coded speed dialing number (00 to 99),...
Page 72 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK]. Enter the fax number you register (max. 120 digits, including spaces and pauses) with the numeric keys, then press [OK]. T E L N U M B E R E N T R Y 0 1 2 X X X X X X X...
Page 73 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Enter the destination name (max. 16 letters, including spaces) with the numeric keys, then press [OK]. To register another coded speed dialing number, press [Additional Functions], then repeat the procedure from step 4. You can set <OPTIONAL SETTING>...
Page 74: Editing Coded Speed Dialing
● Editing Coded Speed Dialing ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <CODED SPD DIAL>, then press [OK]. Press [ ] or [ ] to select the coded speed dialing number (00 to 99)
Page 75 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK]. Press [Clear] repeatedly to go back to the wrong digit. You can also use [ To delete all the numbers, press and hold [Clear]. Enter a new number with the numeric keys, then press [OK].
Page 76 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Confirm that <NAME> is displayed, then press [OK]. Press [Clear] repeatedly to go back to a wrong character. You can also use [ ] to move the cursor to the wrong character, then press [Clear] to delete it. To delete the entire name, press and hold [Clear].
Page 77: Deleting Coded Speed Dialing
● Deleting Coded Speed Dialing ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <CODED SPD DIAL>, then press [OK]. Press [ ] or [ ] to select the coded speed dialing number (00 to 99)
Page 78 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK]. Press and hold [Clear] to delete all the numbers, then press [OK]. You can also use [ ] to delete numbers one by one. Press [Stop] to return to standby mode.
Page 79: Registering Group Dialing
● Registering Group Dialing COPY SCAN PQRS [OK] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <GROUP DIAL>, then press [OK]. Specify an empty one-touch speed dialing key or coded speed dialing number that you want to set as the group dial, then press [OK].
Page 80 COPY SCAN PQRS [OK] Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK]. Select the speed dialing numbers you want to register in the group (max. 122 destinations) until all destinations are registered, then press [OK]. The speed dialing number refers to the one-touch dialing number or coded speed dialing number under which the fax/telephone number is registered.
Page 81 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Enter the group name (max. 16 letters, including spaces) with the numeric keys, then press [OK]. N A M E C A N O N G R O U P Press [Stop] to return to standby mode. 4-25...
Page 82: Adding New Destination To Group
● Adding New Destination to Group ON/OFF COPY SCAN [OK] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <GROUP DIAL>, then press [OK]. Press [ ] or [ ] to select a group dial to edit, then press [OK].
Page 83: Deleting Destination From Group
● Deleting Destination from Group ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <GROUP DIAL>, then press [OK]. Press [ ] or [ ] to select a group dial to edit, then press [OK].
Page 84 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [ ] or [ ] to display the speed dial number you want to delete from the group. Press [Clear]. Repeat steps 6 and 7 if you want to delete another speed dialing number. Press [Stop] to return to standby mode.
Page 85: Changing Group Name
● Changing Group Name ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <GROUP DIAL>, then press [OK]. Press [ ] or [ ] to select a group dial to edit, then press [OK].
Page 86: Deleting Group Dialing
● Deleting Group Dialing ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <GROUP DIAL>, then press [OK]. Press [ ] or [ ] to select a group dial to delete, then press [OK].
Page 87 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [ ] or [ ] to display a speed dial number. Press [Clear]. Repeat steps 6 and 7 until all speed dial numbers are deleted, then press [OK]. Press [Stop] to return to standby mode. NOTE When deleting all numbers, the registered name is cleared automatically.
Page 88: Using Speed Dialing
Using Speed Dialing Follow the procedure below to send faxes to registered recipients using speed dialing. For easy reference, print out the list of recipients registered for speed dialing. (See “REPORT SETTINGS,” on p. 13-28.) ● Using One-Touch Speed/Group Dialing ON/OFF COPY SCAN...
Page 89 ● Using Coded Speed/Group Dialing ON/OFF COPY SCAN WXYZ PQRS ◆ Place the document on the platen glass or load it in the ADF. Press [FAX]. Adjust any necessary settings for your document. For details, see “Scan Settings,” on p. 4-3. Press [Coded Dial].
Page 90: Manual Sending
Manual Sending Use manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have a fax machine that can receive automatically. NOTE – You cannot use the platen glass for manual sending. –...
Page 91 ON/OFF COPY WXYZ PQRS ◆ Press [Hook] or pick up the optional handset or the handset of your external telephone. Dial the recipient’s fax/telephone number. NOTE Make sure to confirm the dial tone before entering a fax number. If you enter the number before the dial tone can be heard, the call may not connect, or the wrong number may be dialed.
Page 92: Direct Sending
Direct Sending With direct sending, the machine sends the document on the ADF as it scans one page, without storing all pages into memory at once. You can send a document ahead of other documents stored in memory. NOTE – You cannot use the platen glass for direct sending. –...
Page 93 ON/OFF COPY SCAN PQRS WXYZ ◆ Adjust any necessary settings for your document. For details, see “Scan Settings,” on p. 4-3. Dial the recipient’s fax/telephone number. If you select delayed transmission or sequential broadcasting, memory sending is automatically selected. Press [Start]. Each page is sent as it is scanned.
Page 94 4-38...
Page 95: Receiving Faxes (Mf6550/Mf6560Pl/Mf6580Pl Only)
Receiving Faxes (MF6550/MF6560PL/MF6580PL Only) Follow this procedure to set the machine for receiving faxes. For advanced receiving features, see Chapter 1, “Advanced Fax Features,” in the Advanced Guide. Enter the Setting Menu Enter the Receive Mode SCAN COPY SCAN WXYZ PQRS ◆...
Page 96 Select the Receive Mode Exit the Setting Menu ON/OFF COPY SCAN WXYZ PQRS ◆ Select the receive mode with Press [Stop] to return to the standby or [ , then press [OK]. display. <FaxOnly>: Answers all calls as faxes. <FaxTel>: Switches between fax and voice calls What if...
Page 97: Copying
Copying Follow this procedure to make a copy. For advanced copying features, see Chapter 2, “Advanced Copy Features,” in the Advanced Guide. Set a Document Enter the Copy Mode COPY SCAN Place the document on the platen Press [COPY]. glass or load it in the ADF. The COPY indicator lights and the machine enters copy standby mode.
Page 98: Start Copying
Enter the Copy Quantity Start Copying ON/OFF ON/OFF WXYZ WXYZ PQRS PQRS ◆ ◆ Press [Start]. Enter the copy quantity (1 to 99) with the numeric key. 1 0 0 % T E X T What if... What if... ● You want to cancel copying: ●...
Page 99: Scan Settings
Scan Settings Before pressing [Start] to begin copying, you can adjust the settings to better suit the document to be scanned. These settings return to the default values if Auto Clear function is activated or if you press [Reset]. Image Quality ON/OFF COPY SCAN...
Page 100: Density
Density You can adjust the density to the most appropriate level for the document either automatically or manually. ● Adjusting Automatically ON/OFF COPY SCAN PQRS WXYZ ◆ [OK] Press [Density] to select <AUTO DENSITY>, then press [OK]. NOTE The image quality is automatically set to <TEXT>.
Page 101: Adjusting Manually
● Adjusting Manually ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [Density] twice to select the manual mode. Press [ ] or [ ] to adjust the copy density, then press [OK]. ]: to make light documents darker ]: to make dark documents lighter...
Page 102: Zoom Ratio
Zoom Ratio ● Preset Zoom You can enlarge or reduce documents from one standard paper size to another. ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [Enlarge/Reduce]. Press [ ] or [ ] to select the copy ratio, then press [OK]. –...
Page 103: Zoom Designation
● Zoom Designation You can reduce or enlarge images by any copy ratio, in 1% increments. The available copy ratios are from 50% to 200%. ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [Enlarge/Reduce] twice. Enter the copy ratio with the numeric keys, then press [OK]. Z O O M 5 0 - 2 0 0 % 8 0 %...
Page 105: Printing
Start the Print Command Select the Printer From an open document on an Select the printer icon for the application, click [File] > [Print]. machine ([Canon MF6500 Series UFRII LT], [Canon MF6500 Series PCL5e]*, or [Canon MF6500 Series PCL6]*). * MF6540PL/MF6560PL/MF6580PL Only...
Page 106 Adjust Preferences Print the Document Click [Preferences] or [Properties] Click [Print] or [OK]. to open the dialog box. After finished, click [OK]. What if... ● You want to cancel printing: See Chapter 5, “System Monitor,” in the Advanced Guide.
Page 107: Scanning
Scanning Follow this procedure to scan a document to your computer. Make sure that the scanner driver is installed. For details on scanner driver settings, see the Scanner Driver Guide (in the User Software CD). Set a Document Enter the Scan Mode COPY SCAN PQRS...
Page 108: Start Scanning
Set Scan Function Start Scanning ON/OFF WXYZ PQRS ◆ Start MF Toolbox, then set the Press [Start]. scanning format. The mark will be displayed above the button you select. What if... ● You want to cancel scanning: Press [Stop] on the operation panel, then click [OK] on the computer screen.
Page 109: Pc Faxing (Mf6550/Mf6560Pl/Mf6580Pl Only)
For details on fax driver settings, see online help. Start the Print Command Select the Fax From an open document on an Select the fax icon ([Canon MF6500 application, click [File] > [Print]. Series (FAX)]), then click [Print] or [OK].
Page 110 Set the Destination Send the Document Specify the name and fax number in Click [OK] in the Fax Sending [Sending Settings], then click [Add Settings. to Recipient List]. What if... What if... ● You want to cancel sending a fax: ●...
Page 111: Remote Ui (Mf6580Pl Only)
Remote UI (MF6580PL Only) Follow this procedure for Remote UI management. For details, see Chapter 4, “Remote UI,” in the Advanced Guide. Prepare the Network Startup Set up the machine for use in a TCP/ Start the web browser, enter the IP IP network, then connect the address of the machine, then press machine and the PC to your network...
Page 112 Log on Operate the Machine Select the user mode, then click Now you can manage the machine [OK]. on the web browser. For details, see Chapter 4, “Remote UI,” in the Advanced Guide. 10-2...
Page 113: Maintenance
Maintenance Cleaning the Machine Exterior Note the following before cleaning your machine: – Make sure no document is stored in Turn off the main power switch memory, then turn off the main and disconnect the power cord. power switch and disconnect the power cord.
Page 114: Interior
Interior Pull the blue plastic pull tab until you can easily hold the handle of Clean the machine’s print area the toner cartridge. periodically to prevent toner powder and paper dust from accumulating inside. Turn off the main power switch and disconnect the power cord.
Page 115 Use a clean, soft, dry, lint-free Insert the toner cartridge into cloth to remove any toner or the machine as far as it will go. paper debris from the machine’s The left edge (A) and the right side interior. protrusions (B, C) of the toner cartridge should be aligned with on the guides inside the machine.
Page 116: Fuser Roller
Close the left cover. Fuser Roller If black streaks appear with printing, the fuser roller in the main unit may be dirty. Should this occur, clean the fusing roller in the following procedure. The roller should also be cleaned each time the toner cartridge is replaced.
Page 117: Scanning Area
Pull out the multi-purpose tray Scanning area extension until it clicks, then Keep the scanning area clean to avoid open it. dirty copies or faxes to be sent. ● Platen glass Open the platen glass cover. Load a sheet of blank A4 paper. Clean the platen glass and the underside of the platen glass cover with a cloth dampened...
Page 118 Close the platen glass cover. Clean the rollers (A) inside the ADF with a cloth dampened with water. Then wipe the area with a soft, dry cloth. CAUTION Be careful not to get your fingers caught. NOTE ● ADF Do not dampen the cloth too much, as this If your documents have black streaks or may tear the document or damage the machine.
Page 119 Lower the document feeder tray. Clean the ADF scanning area (on the left side of the platen glass) and the document feeding roller with a cloth dampened with water. Then wipe the area with a soft, dry cloth. CAUTION Be careful not to get your fingers caught. Close the ADF.
Page 120: Cleaning The Adf Automatically
Cleaning the ADF Automatically If your documents have black streaks or appear dirty after scanning them through the ADF, clean the ADF roller by repeatedly feeding blank sheets of paper through it. ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [Additional Functions]. Press [ ] or [ ] to select <ADJUST./CLEANING>, then press [OK].
Page 121: Transcription Roller
Transcription Roller If the back of the paper is smudged after printing, the transcription roller may be dirty. Clean the transcription roller in the following procedure. ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [Additional Functions]. Press [ ] or [ ] to select <ADJUST./CLEANING>, then press [OK].
Page 122: Replacing The Toner Cartridge
Replacing the Toner Cartridge When the LCD displays <TONER LOW/ Pull the blue plastic pull tab until PREPARE NEW TONER>, redistribute you can easily hold the handle of toner in the toner cartridge. If the the toner cartridge. message persists, replace the toner cartridge.
Page 123 Gently rock the toner cartridge 5 Insert the toner cartridge into or 6 times to distribute toner the machine as far as it will go. evenly. The left edge (A) and the right side protrusions (B, C) of the toner cartridge should be aligned with the guides inside the machine.
Page 124: Replacing The Toner Cartridge
Close the left cover. Grasp the blue plastic pull tab (A) on the toner cartridge. CAUTION – Be careful not to get your fingers caught. Pull the blue plastic pull tab until – If you cannot close the left cover, do not you can easily hold the handle of force it to close.
Page 125 Remove the toner cartridge. Gently rock the toner cartridge 5 or 6 times to distribute toner evenly. CAUTION – Always hold the toner cartridge by its handle. Remove the seals (2 places). – Do not open the drum protective shutter on the toner cartridge.
Page 126 Pull out the seal completely. Insert the toner cartridge into the machine as far as it will go. The left edge (A) and the right side protrusions (B, C) of the toner cartridge should be aligned with the guides inside the machine.
Page 127 Close the left cover. CAUTION – Be careful not to get your fingers caught. – If you cannot close the left cover, do not force it to close. Open the cover and make sure the toner cartridge is properly set in the machine. 11-15...
Page 128: Transporting The Machine
Transporting the Machine Follow this procedure to avoid Pull the blue plastic pull tab until vibration damage to the machine when you can easily hold the handle of transporting it over a long distance. the toner cartridge. CAUTION Be sure at least two people carry the machine. Disconnect the power cord and all the cables from the back of the machine.
Page 129 Close the left cover. CAUTION Be careful not to get your fingers caught. Make sure the multi-purpose tray and the paper stopper are back in their original position. Pick up the machine using the provided hand grips on the left and right sides.
Page 130 11-18...
Page 131: Troubleshooting
NOTE Do not force a jammed document or paper out of the machine. Contact your local authorized Canon dealer or the Canon help line for assistance if needed. Remove any jammed documents. Document Jams When <CHECK DOCUMENT>...
Page 132 Lift the document feeder tray. Open the platen glass cover, and remove any jammed documents. Remove any jammed documents. Close the platen glass cover. Lower the document feeder tray CAUTION and close the ADF. Be careful not to get your fingers caught. CAUTION Be careful not to get your fingers caught.
Page 133: Paper Jams
Paper Jams Carefully pull the jammed paper out of the machine. When <PAPER JAM> appears on the LCD display, remove jammed paper from inside the machine first, then from the paper cassette if necessary. Check the following if you experience repeated paper jams: –...
Page 134 Lift and hold the transcription Pull out the paper cassette and frame (A), then remove the push the corners of the stack jammed paper (Only for 2-sided under the tabs. copying). Gently push the paper cassette Close the left cover. back into the machine until it clicks.
Page 135: Lcd Messages
LCD Messages See the table below when the LCD displays error messages. Message Description Action ADJUSTING The machine is not ready for Wait until the machine is WAITING TO SCAN scanning. ready. AUTO REDIAL This message appears when Disappears when the the recipient is engaged in transmission restarts.
Page 136 Description Action DATA ERROR The machine may have Contact your local trouble. authorized Canon dealer or the Canon help line. DOCUMENT TOO LONG The document is longer than – Scan the document on the platen glass. 630 mm, or is not feeding –...
Page 137 Message Description Action MEMORY FULL – The number of fax jobs – The maximum numbers of that can be stored in jobs that can be stored in memory reached the max- memory are as follows imum. (Based on the condition that the other party sends the fax by the MF6550/ MF6560PL/MF6580PL...
Page 138 Message Description Action NOT AVAILABLE NOW – You pressed the one- – Register the key or num- touch speed dialing key or ber that is not used for the coded speed dialing num- speed dialing. ber that has already been registered, while you per- form group dial registra- tion.
Page 139 Message Description Action PLEASE WAIT This message appears when Wait until the message turning on the main power disappears. switch, or when the machine is not ready for printing. RECEIVED IN MEMORY The machine received the Load the correct-size paper fax in memory because in the paper cassette, paper or toner ran out, paper...
Page 140 If the message persists, unplug the machine from the power supply and contact your local authorized Canon dealer or the Canon help line. TONER IS NOT SET A toner cartridge is not Install the toner cartridge...
Page 141: Error Codes (Mf6550/Mf6560Pl/Mf6580Pl Only)
(MF6550/MF6560PL/MF6580PL Only) An error code is a four-digit code shown on an ERROR TX REPORT or an ERROR RX REPORT when an error occurs. 31/12 2006 10:50 FAX 123XXXXXX CANON *************************** ERROR TX REPORT *************************** TX FUNCTION WAS NOT COMPLETED...
Page 142 Error Code Description Action #0005 – The other fax machine did not – Send the document again. respond within 35 seconds. Contact the other party and have them check their fax machine. If you are making an overseas call, add a pause to the number. –...
Page 143: If A Power Failure Occurs
If a Power Failure Occurs If power is suddenly lost due to an outage or accidental unplugging, a built-in battery retains the user data settings and the speed dialing settings. Any sent or received documents stored in memory are backed up for about 60 minutes. During a power cut, functions are limited as follows: –...
Page 144: If You Cannot Solve A Problem
– Steps you have taken to solve the problem and the results CAUTION If the machine makes strange noises, emits smoke or odd odor, unplug it immediately and contact your local authorized Canon dealer or the Canon help line. Do not attempt to disassemble or repair the machine yourself. NOTE Attempting to repair the machine yourself may void the limited warranty.
Page 145: Machine Settings
Machine Settings Machine Settings You can adjust the machine settings from the Setting Menu to customize the way the machine works. To see the list of current settings, print out USER’S DATA LIST. Printing USER’S DATA LIST ON/OFF COPY SCAN PQRS WXYZ ◆...
Page 146 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [ ] or [ ] to select <LIST PRINT>, then press [OK]. Press [ ] or [ ] to select <USER DATA LIST>, then press [OK]. 13-2...
Page 147: Accessing The Setting Menu
Accessing the Setting Menu ON/OFF COPY SCAN PQRS WXYZ ◆ [OK] Press [Additional Functions]. Press [ ] or [ ] to select the menu you want to access, then press [OK]. <COMMON SETTINGS> <COPY SETTINGS> <FAX SETTINGS>* <ADDRESS BOOK SET.>* <PRINTER SETTINGS>...
Page 148 ON/OFF COPY SCAN WXYZ PQRS ◆ [OK] Press [ ] or [ ] to select a submenu, then press [OK]. To register the settings or go to a submenu item, press [OK]. When finished, press [Stop] to return to standby mode. NOTE –...
Page 149: Setting Menu
Setting Menu NOTE – Depending on the country of purchase, some settings may not be available. – The menus described in this section are based on the model LaserBase MF6580PL. Depending on the model of your machine, some settings may not be available and the number on the top of each menu may vary.
Page 150 COMMON SETTINGS 2. ERROR TONE Beeps when an error (e.g., paper jam) occurs. – ON (1-3) – OFF 3. TX JOB DONE TONE* Beeps when fax is sent. – ERROR ONLY (1-3) – OFF – ON (1-3) 4. RX JOB DONE TONE* Beeps when fax is received.
Page 151 COMMON SETTINGS 6. AUTO CASS. SELCT Sets whether to change to another paper source of the same size if the current paper source runs out while processing a job. 1. COPY Sets whether to activate Auto Cassette Select function when copying.
Page 152 COMMON SETTINGS 8. REG. PAPER SIZE Sets the paper size for the paper cassette. (See “For the Paper Cassette” on p. 3-8.) 1. CASSETTE 1 Sets the paper size for paper cassette 1. 2. CASSETTE 2** Sets the paper size for paper cassette 2. 9.
Page 153: * Mf6550/Mf6560Pl/Mf6580Pl Only
COMMON SETTINGS 2. CASSETTE 1 Selects the paper feed method for paper cassette 1. SPEED PRIORITY Print speed has priority. PRINT SIDE The machine starts printing on the side of paper loaded facing down. Print speed becomes slower for one-sided print.
Page 154 COPY SETTINGS Setting Item Description 1. IMAGE DIR PRIORTY Sets whether to activate the image direction priority. Copy orientation is same as the document. Copy orientation is rotated at 180 degrees. 2. STANDARD SETTINGS Sets the default setting for copying. 1.
Page 155 COPY SETTINGS 6. TWO-SIDED Sets the type of two-sided copying. – OFF – 1 > 2-SIDED – 2 > 2-SIDED – 2 > 1-SIDED 7. FRAME ERASE Sets the type of Frame Erase copying. – OFF – ORG. FRAME ERASE –...
Page 156 FAX SETTINGS (MF6550/MF6560PL/MF6580PL Only) Setting Item Description 1. RX MODE Selects the receive mode. (See “Set the Machine for Receiving Faxes,” in the Starter Guide.) – FaxOnly – FaxTel – AnsMode – Manual 2. USER SETTINGS Specifies the basic operation settings in the fax mode. 1.
Page 157 FAX SETTINGS (MF6550/MF6560PL/MF6580PL Only) 5. TEL LINE TYPE Selects the telephone line type. (See “Set the Machine for Sending Faxes,” in the Starter Guide.) – TOUCH TONE – ROTARY PULSE 6. VOLUME CONTROL Adjusts the monitor volume and the calling volume. 1.
Page 158 FAX SETTINGS (MF6550/MF6560PL/MF6580PL Only) 9. INIT. FAX STD SET Sets whether to restore <STANDARD SETTINGS> in <FAX SETTINGS> to the default. – OFF – ON 3. TX SETTINGS Sets the transmission functions. 1. ECM TX Sets whether the ECM (Error Correction Mode) transmission is activated.
Page 159 FAX SETTINGS (MF6550/MF6560PL/MF6580PL Only) 4. TIME OUT Sets whether to scan a document automatically after entering the fax number. * This function is not available when you dial with the numeric keys. – ON – OFF 5. DIALING LINE CHCK Sets whether to check the telephone line condition.
Page 160 FAX SETTINGS (MF6550/MF6560PL/MF6580PL Only) 3. INCOMING RING Sets whether the machine rings when it receives a voice call, enabling you to answer the call. This function is only available when <RX MODE> is set to <FaxOnly> or <FaxTel>. The telephone does not ring when it receives a voice call. (In Sleep mode, the telephone may ring one or two times.) The telephone rings when it receives a voice call if an optional handset or an external telephone is connected.
Page 161 FAX SETTINGS (MF6550/MF6560PL/MF6580PL Only) 5. PRINTER SETTINGS Sets the to printer functions. 1. RECEIVE REDUCTION Sets whether the received images print out at a reduced size. (See Chapter 1, “Advanced Fax Features,” in the Advanced Guide.) Image reduction is turned on. 1.
Page 162: Address Book Set
ADDRESS BOOK SET. (MF6550/MF6560PL/MF6580PL Only) Setting Item Description 1. 1-TOUCH SPD DIAL Registers the information on one-touch speed dialing. Up to 23 destinations can be registered. (See “Registering One- Touch Speed Dialing,” on p. 4-7.) 1. TEL NUMBER ENTRY Registers the recipient’s fax number (max. 120 digits, including spaces).
Page 163 ADDRESS BOOK SET. (MF6550/MF6560PL/MF6580PL Only) 2. CODED SPD DIAL Registers the information on coded speed dialing. Up to 100 destinations can be registered. (See “Registering Coded Speed Dialing,” on p. 4-15.) 1. TEL NUMBER ENTRY Registers the recipient’s fax number (max. 120 digits, including spaces).
Page 164: Printer Settings
ADDRESS BOOK SET. (MF6550/MF6560PL/MF6580PL Only) 3. GROUP DIAL Registers the information on group dialing. Up to 122 destinations can be registered. (See “Registering Group Dialing,” on p. 4-23.) 1. TEL NUMBER ENTRY Registers the recipient fax numbers by specifying the one- touch speed dialing keys or coded speed dialing codes.
Page 165 PRINTER SETTINGS 5. PRINT QUALITY Sets the image quality, density or toner saving mode for printing. 1. IMAGE REFINEMENT Sets whether to print smoothly the jagged outlines of characters and graphics. – ON – OFF 2. DENSITY Adjusts the print density. (1-9) 3.
Page 166 PRINTER SETTINGS 10.PCL SETTINGS*** Sets the PCL printer setting. 1. ORIENTATION Sets the paper orientation. – PORTRAIT – LANDSCAPE 2. FONT NUMBER Sets the default font typeface for the printer function using the corresponding font numbers. (0-120) 3. POINT SIZE Specifies a point size for the default font.
Page 167: Printer Settings
PRINTER SETTINGS 8. APPEND CR TO LF Sets whether to append a carriage return (CR) when line feed code (LF) is received. The print head moves down to the next line when line feed code is received, and the margin does not change (such as the beginning of the next line).
Page 168: Timer Settings
TIMER SETTINGS Setting Item Description 1. DATE&TIME SETTING Sets the current date and time. (See “Connect Power Cord,” in the Starter Guide.) 2. DATE TYPE SELECT Sets the date format. – DD/MM YYYY – YYYY MM/DD – MM/DD/YYYY 3. AUTO SLEEP TIME Sets auto sleep mode when the machine remains idle for a certain period of time.
Page 169 TIMER SETTINGS 5. DAYLIGHT SV.TIME Sets daylight saving time mode. (See “Setting Daylight Saving Time,” on p. 1-15.) Activates daylight saving time mode. 1. BEGIN DATE/ Sets the start date. TIME – 1. MONTH – 2. WEEK – 3. DAY 2.
Page 170: Adjust./Cleaning
ADJUST./CLEANING Setting Item Description 1. TRANS. ROLR CLEAN Cleans the transcription roller. (See “Transcription Roller,” on p. 11-9.) 2. FIX.UNIT CLEANING Cleans the fuser roller. (See “Fuser Roller,” on p. 11-4.) 3. FEEDER CLEANING Cleans the ADF. (See “Cleaning the ADF Automatically,” on p.
Page 171 ADJUST./CLEANING 9. SPECIAL MODE R Sets whether to prevent white streaks from appearing on the printed image. When you print the halftone image or photograph after the machine has not undergone any operation for a while, the first page of printouts may have thin white streaks on the printed image.
Page 172: Report Settings
REPORT SETTINGS Setting Item Description 1. SETTINGS* Sets the report functions. (See Chapter 6, “Reports and Lists,” in the Advanced Guide.) 1. TX REPORT Sets whether the fax transmission report prints out. PRINT ERROR ONLY Prints a report only when a transmission error occurs. REPORT WITH TX Sets whether to print the first page of the fax under the IMAGE...
Page 173: System Settings
REPORT SETTINGS 2. LIST PRINT Prints reports/lists. 1. ACTIVITY REPORT* Prints the fax transaction report (max. last 40 transactions) manually. 2. SPEED DIAL LIST* Prints the list of fax numbers registered for speed dialing. – 1. 1-TOUCH LIST – 2. CODED DIAL LIST –...
Page 174: System Settings
SYSTEM SETTINGS 2. DEVICE INFO Sets device information. 1. DEVICE NAME Registers the machine name. 2. LOCATION Registers the machine location. 3. MANAGE DEPT. ID Selects whether to use Department ID Management. Disables Department ID Management. Enables Department ID Management. 1.
Page 175 SYSTEM SETTINGS 3. SCAN Sets the page limit of scanning. 1. RESTRICT Sets whether to activate the page limit of scanning. B&W SCAN – OFF – ON 2. SCAN LIMIT Enters the numbers for the page limit of scanning. (0- 999999) 4.
Page 176 SYSTEM SETTINGS 2. CLEAR ALL Clears the counter information for all departments. TOTAL – OFF – ON 3. PRINT LIST Prints the contents of <VIEW PAGE TOTALS>. 3. PDL JOBS W/OUT Sets whether to allow printing jobs from a printer driver not correspondent with a stored Department ID.
Page 177 SYSTEM SETTINGS 2. IP ADDRESS Registers a fixed IP address to the machine. (See “Installing/Uninstalling Software,” in the Starter Guide.) 3. SUBNET MASK Registers a fixed subnet mask to the machine. 4. GATEWAY Registers a fixed gateway address to the machine. ADDRESS 5.
Page 178 SYSTEM SETTINGS 8. SET IP ADD RANGE Sets whether to restrict the range of IP addresses. Disables restriction of IP address of computers. Enables restriction of IP address of computers from which data (print/fax jobs) can be sent to the machine. 1.
Page 179 Enables computers on the network to access the machine and modify its settings. – OFF – ON 3. DEDICATED PORT Sets or browses detailed information on the machine with a Canon printer driver or utility. – ON – OFF 13-35...
Page 180 SYSTEM SETTINGS 4. ETHERNET DRIVER Specifies the type of network connection. 1. DETECT Selects the detection method of Ethernet driver. AUTO Sets the machine to determine the communication mode (Half duplex/Full duplex) and Ethernet type (10Base-T/ 100Base-TX) automatically. MANUAL Sets the communication mode and Ethernet type manually. 1.
Page 181 SYSTEM SETTINGS 6. COMMUNICATIONS* Sets the facsimile communication. 1. COUNTRY SELECT Select the country or area where the machine is used. 2. TX START SPEED Sets the transmission speed for all sent documents. (33600 bps, 2400 bps, 4800 bps, 7200 bps, 9600 bps, 14400 bps) 3.
Page 182: System Settings
SYSTEM SETTINGS 5. R-KEY SETTING Registers the [R] key to access an outside line easily. (See Chapter 1, “Advanced Fax Features,” in the Advanced Guide.) – PSTN – PBX (HOOKING/PREFIX) 7. REMOTE UI**** Sets whether to activate the Remote UI function to operate the machine and change settings.
Page 183: Appendix
Appendix Specifications General ● Type Personal Desktop ● Power Source 220-240 V, 50/60 Hz (Power requirements differ depending on the country in which you purchased the product.) ● Power Consumption Approx. 860 W (max.) ● Warm-up Time MF6530/MF6550: less than 13.5 sec.* MF6540PL/MF6560PL/MF6580PL: less than 16.0 sec.* (temperature: 20°C, humidity: 65%;...
Page 184: Copier
General ● Acceptable » p. 2-1. Documents ● Acceptable Paper » p. 3-1. Stock ● Printable Area » p. 3-3. ● Scanning Area » p. 2-3. Copier ● Scanning Resolution 600 dpi x 600 dpi ● Printing Resolution 1200 dpi enhanced x 600 dpi ●...
Page 185: Printer
Printer ● Printing Method Indirect electrostatic method (On-demand fixing) ● Paper Handling – Paper cassette: 500 sheets x 1 cassette (80 g/m – Multi-purpose tray: 100 sheets (80 g/m ● Paper Delivery 100 sheets (64 to 80 g/m ● Print Speed See “Copy Speed,”...
Page 186: Telephone (Mf6550/Mf6560Pl/Mf6580Pl Only)
Facsimile (MF6550/MF6560PL/MF6580PL Only) ● Dialing – Speed dialing One-touch speed dialing (23 destinations) Coded speed dialing (100 destinations) Group dialing (122 destinations) Address Book dialing (with Address Book key) – Regular dialing (with numeric keys) – Automatic redialing – Manual redialing (with Redial/Pause key) –...
Page 187: Index
Index Symbols & Numerics 2 on 1 key 1-4 Daylight saving time 1-15 Delayed TX key 1-5 Density A4 3-1 Copying 6-4 Faxes 4-5 Additional Functions key 1-4 Density key 1-4 Address Book key 1-5 Direct Sending 4-36 ADDRESS BOOK SET. 13-18 Direct TX key 1-5, 4-36 ADF 1-1, 2-6 Document...
Page 188 Group dialing 4-6 Machine settings 13-1 Adding destination 4-26 Main power switch 1-2 Changing name 4-29 Maintenance 11-1 Deleting destination 4-27 Manual Sending 4-34 Deleting group 4-30 Menu Registering 4-23 Using 4-32 Accessing 13-3 Setting 13-5 Multi-purpose tray 1-2, 3-5 Multi-purpose tray extension 1-2, 3-6 Handset 1-7 Hook key 1-5, 4-35...
Page 189 Platen glass 1-2, 2-4 Speed dialing 4-6 Power indicator 1-4 Standby mode PRINTER SETTINGS 13-20 Copy 1-6 Fax 1-6 Printing 7-1 Scan 1-6 Processing/Data indicator 1-4 Start key 1-4 Stop key 1-4 System Monitor key 1-3 R key 1-5 SYSTEM SETTINGS 13-29 Receiving faxes 5-1 Redial/Pause key 1-5 Redistributing toner 11-10...
Page 190 14-8...
Page 191 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands CANON FRANCE S.A.S.

This manual is also suitable for:

Laserbase mf6550 Laserbase mf6560pl Laserbase mf6580pl Laserbase mf6530 Laserbase mf6540pl

Canon LASERBASE MF6500 Series Basic Manual

Manuals for the Machine

What Can I Do with this Machine

How to Use this Guide

Legal Notices

1 Before Using the Machine

Machine Components

Operation Panel

LCD (Standby Mode)

Optional Handset (MF6550/MF6560PL/MF6580PL Only)

Toner Cartridge

Timer Settings

2 Document Handling

Document Requirements

Scanning Area

Loading Documents

3 Print Media

Paper Requirements

Printable Area

Paper Guidelines

Loading Paper

Setting Paper Type and Size

4 Sending Faxes (MF6550/MF6560PL/MF6580PL Only)

Scan Settings

Speed Dialing

Manual Sending

Direct Sending

5 Receiving Faxes (MF6550/MF6560PL/MF6580PL Only)

6 Copying

Scan Settings

7 Printing

8 Scanning

9 PC Faxing (MF6550/MF6560PL/MF6580PL Only)

10 Remote UI (MF6580PL Only)

11 Maintenance

Cleaning the Machine

Replacing the Toner Cartridge

Transporting the Machine

12 Troubleshooting

Clearing Jams

LCD Messages

Error Codes (MF6550/MF6560PL/MF6580PL Only)

If a Power Failure Occurs

If You Cannot Solve a Problem

13 Machine Settings

Setting Menu

14 Appendix

Specifications

Index

Quick Links

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Summary of Contents for Canon LASERBASE MF6500 Series

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Table of Contents