Canon imageRUNNER 2545i Remote Ui Manual
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Canon imageRUNNER 2545i Remote Ui Manual

Canon imageRUNNER 2545i Remote Ui Manual

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Remote UI Guide
Remote UI Guide
Please read this guide before operating this product.
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After you finish reading this guide, store it in a safe place for future reference.

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Summary of Contents for Canon imageRUNNER 2545i

  • Page 1 Remote UI Guide Remote UI Guide Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.
  • Page 2 imageRUNNER 2545i/2545 2535i/2535 2530/2525 2520 Remote UI Guide...
  • Page 3 Manuals for the Machine The manuals for this machine are organized as shown below. Please refer to them for detailed information. Some manuals may not be needed for certain system configurations and products purchased. Guides with this symbol are PDF manuals included on the Guides with this symbol are printed manuals.
  • Page 4 Chapter 5 Appendix Includes the glossary and index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.

  • Page 5: Table Of Contents

    Contents Preface ............vi How to Use This Manual .
  • Page 6 Chapter 3 Specifying Department ID and User Management Managing the Department IDs and User IDs......3-2 Enabling Department ID Management and User Management .

  • Page 7: Preface

    Preface Thank you for purchasing the Canon imageRUNNER 2545i/2545/2535i/2535/2530/2525/ 2520. Please read this manual thoroughly before operating the machine to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.

  • Page 8: Displays Used In This Manual

    Displays Used in This Manual Unless otherwise noted, the screen shots used in this manual show the imageRUNNER 2535i with the optional Inner Finisher-B1, Inner Finisher Additional Tray-B1, CST. Feeding Unit-AE1, and Super G3 Fax Board-AG1 attached. Functions that are unavailable due to a particular combination of accessories and optional equipment are not displayed in the web browser.

  • Page 9: Abbreviations Used In This Manual

    Abbreviations Used in This Manual In this manual, product names and model names are abbreviated as follows: Microsoft Windows 2000: Windows 2000 Microsoft Windows XP: Windows XP Microsoft Windows Vista operating system: Windows Vista Windows 7 operating system: Windows 7 Microsoft Windows operating system: Windows Trademarks...

  • Page 10: Legal Notices

    Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT.

  • Page 12: Introduction To The Remote Ui

    Introduction to the Remote UI CHAPTER This chapter describes the functionality of the Remote UI and how to start it. Overview of the Remote UI..........1-2 Functions of the Remote UI .

  • Page 13: Overview Of The Remote Ui

    Overview of the Remote UI The Remote UI (Remote User Interface) software comes preinstalled in the machine and enables you to access the machine’s functions by using a web browser. For example, the Remote UI enables you to check the job status, delete jobs, and edit various settings.

  • Page 14: Functions Of The Remote Ui

    Functions of the Remote UI The major functions available on the Remote UI are as follows: ■ Viewing the machine status You can view the current status of the machine, such as the remaining paper or toner amount, on your computer screen. (See “Viewing the Machine Status and Information,”...

  • Page 15: The Top Page Of The Remote Ui

    The Top Page of the Remote UI When you enter the IP address of the machine on your web browser and press the [ENTER] key on your computer keyboard, the Remote UI top page is displayed. NOTE • The appearance of the Remote UI top page depends on the management mode applied to the machine.

  • Page 16: Logon Modes Of The Remote Ui

    Logon Modes of the Remote UI When you log in to the Remote UI by entering the System Manager ID and System Password or the User ID registered as the System Manager and its password, the authority of the System Manager is applied to the Remote UI, and other users (End Users) cannot edit the System Settings and other settings restricted to the System Manager.

  • Page 17: Buttons On The Remote Ui

    Buttons on the Remote UI After you have logged in to the Remote UI, the Device Status page is displayed. The left frame of the page displays the buttons listed below, which allow you to access and perform operations on other Remote UI pages. Click to return to the Remote UI top page.

  • Page 18: System Requirements

    System Requirements The Remote UI has been confirmed to work in the following system environments. ■ Windows • OS (Operating Systems) - Windows 2000 - Windows XP - Windows Vista - Windows 7 • Web Browser - Microsoft Internet Explorer 6.0 or later ■...

  • Page 19: Before Using The Remote Ui

    Before Using the Remote UI Before you start using the Remote UI, specify or check the following settings. ■ Specifying the Network Settings on the machine • Specify or check the Network Settings to obtain or find out the IP address of the machine.

  • Page 20: Starting The Remote Ui

    Starting the Remote UI To start the Remote UI, follow the procedure below. Start your web browser. Enter the appropriate URL into [Address] or [Location] bar in the web browser ➞ press the [ENTER] key on your computer keyboard. http://<the IP address of the machine>/ If you do not know the appropriate URL, consult your network administrator.
  • Page 21 ● When Department ID Management and User Management are disabled: ❑ Select the logon mode and enter the System Manager ID and System Password, or user name. • To log in to the Remote UI in the System Manager Mode, select the option button for [System Manager Mode] ➞...
  • Page 22 NOTE • If the page is not shown correctly, check the following settings: - Cache settings on your web browser - HTTP port number (default is ‘80’) • For information on other network connection problems and remedies, see Chapter 8, “Troubleshooting,” in the System Settings Guide or consult your network administrator.
  • Page 23 ● When User Management is enabled: ❑ Enter the User ID and password. You can log in as the System Manager by entering the User ID registered as the System Manager in the [User ID] text box and its password in the [Password] text box.

  • Page 24: Viewing The Machine Status And Information

    Viewing the Machine Status and Information When you successfully log in to the Remote UI, the Device Status page in the [Device] menu is displayed. From the [Device] menu, you can view the current status of the machine, information about the consumables such as paper, and other information about the machine.
  • Page 25 The pages in the [Device] menu are as follows: Device Status Displays the machine status such as available memory, page: availability of consumables, and error information if any. To check the details of the error, click [Error Information]. Device Information Displays the information about the machine, such as the system page: manager’s information and the location where the machine is...

  • Page 26: Managing Jobs And Machine Data

    Managing Jobs and Machine Data CHAPTER This chapter describes how to manage jobs and import/export data by using the Remote UI. Managing Jobs ............2-2 Managing the Print Jobs .

  • Page 27: Managing Jobs

    Managing Jobs You can manage the print jobs and view the logs of the jobs processed by the machine. The [Job Status] menu has the following sections: • Print Job - Status - Log • Send/Receive Fax Job - Log •...
  • Page 28 Click [Job Status] ➞ [Status] in the [Job Status] menu. The list of print jobs being processed or waiting to be processed by the machine is displayed. To delete a print job, click [ ] (Select) next to the job you want to delete ➞...

  • Page 29: Viewing The Job Logs

    Viewing the Job Logs You can view the logs of the jobs processed by the machine. The maximum numbers of the logs displayed are as follows: • Print Job Log: the last 128 jobs • Send/Receive Fax Job Log: the last 45 jobs •...

  • Page 30: Managing The Address Book

    Managing the Address Book You can manage the Address Book data on the Remote UI as well as on the machine’s control panel. The types of addresses are as follows: ■ E-mail Address You can manage e-mail addresses. ■ I-fax Address You can manage I-fax addresses.

  • Page 31: Editing The Destinations

    Editing the Destinations You can register, edit, or delete the destinations in the Address Book. NOTE The screen shots and procedures in this section are for the Address Book. The Address Book and One-touch Speed Dial use a similar procedure for editing destinations.
  • Page 32 Edit the destinations. ● To register a new destination: ❑ Click [None] or any number for which [None] is displayed. The Register New Address page is displayed. ❑ Select the type of the address from the [Type] drop-down list box ➞ specify the necessary settings depending on the type of address you selected ➞...
  • Page 33 ● To register a new group address: ❑ Click [None] or any number for which [None] is displayed on the page shown in step The Register New Address page is displayed. ❑ Select <Group> from the [Type] drop-down list box. ❑...
  • Page 34 The new group address is registered and the page returns to the Address Book page. ● To edit the details of the destination: ❑ Click the name or any number next to the name on the Address Book page shown in step 1.
  • Page 35 ❑ Edit the settings as necessary ➞ click [OK]. The page returns to the Address Book page. ● To delete the destination: ❑ On the Address Book page shown in step 1, click [ ] (Select) next to the address you want to delete ➞...

  • Page 36: Importing And Exporting Data

    Importing and Exporting Data You can save (export) setting information such as the Address Book and Additional Functions setting data as a file. You can store the exported file as a backup and load (import) the data into the machine when necessary. IMPORTANT •...

  • Page 37: Exporting Address Book Data

    Exporting Address Book Data You can save (export) the Address Book data stored in the machine as a file. Click [Add.Func.] ➞ [Import/Export] in the [Add.Func.] menu. The Import/Export page is displayed. Click [Address Book] on the page shown in step 1. The Import/Export Address Book page is displayed.

  • Page 38: Importing Address Book Data

    Click [Start Export]. Follow the instructions on the computer screen to specify the location to save the file. The file is saved in the specified location. Importing Address Book Data You can load (import) the Address Book data into the machine from a saved (exported) file.

  • Page 39: Exporting User Management Data

    Click [Address Book]. For help, see the screen shot in step 1 in “Exporting Address Book Data,” on p. 2-12. The Import/Export Address Book page is displayed. Click [Import]. For help, see the screen shot in step 3 in “Exporting Address Book Data,” on p. 2-12. The Import Address Book page is displayed.

  • Page 40: Importing User Management Data

    Click [User Management Data]. For help, see the screen shot in step 1 in “Exporting Address Book Data,” on p. 2-12. The Import/Export User Management Data page is displayed. Click [Start Export]. Follow the instructions on the computer screen to specify the location to save the file.
  • Page 41 Click [Add.Func.] ➞ [Import/Export] in the [Add.Func.] menu. For help, see the screen shot in step 1 in “Exporting Address Book Data,” on p. 2-12. The Import/Export page is displayed. Click [User Management Data]. For help, see the screen shot in step 1 in “Exporting Address Book Data,” on p. 2-12. The Import/Export User Management Data page is displayed.

  • Page 42: Resetting Imported User Management Data

    Resetting Imported User Management Data For security reasons, the loaded (imported) User Management data does not contain the passwords for User IDs and for Department IDs each User ID belongs to. You must follow the procedure below to reset the passwords after loading (importing) the User Management data.
  • Page 43 Click [Settings]. The [Department ID/User Management Settings] page is displayed. Click [User Management Settings]. The [Register New User] page is displayed. 2-18 Importing and Exporting Data...
  • Page 44 Click [Cancel] on the [Register New User] page. Specifying the new user information is not required in this step. The User IDs registered in the machine are displayed. Click the User ID to reset the passwords. The [Edit User] page is displayed. 2-19 Importing and Exporting Data...
  • Page 45 Reset the passwords ➞ click [OK]. Change Password: Select this check box and enter the password for the User ID in (for the User ID) the [Password] and [Confirm] text box. NOTE You can enter the new password for the User ID instead of entering the old (before importing) password.

  • Page 46: Exporting Additional Functions Setting Data

    Repeat steps 5 and 6 to reset the passwords of the other User IDs. Enable Department ID Management and/or User Management as necessary after resetting the passwords for all the User IDs. For more information, see “Enabling Department ID Management and User Management,”...
  • Page 47 Click [Start Export]. Follow the instructions on the computer screen to specify the location to save the file. The file is saved in the specified location. 2-22 Importing and Exporting Data...

  • Page 48: Importing Additional Functions Setting Data

    Importing Additional Functions Setting Data You can load (import) the Additional Functions setting data into the machine from a saved (exported) file. IMPORTANT If the machine is in the Sleep mode, press the machine’s control panel power switch to clear the Sleep mode before performing an Import operation. NOTE The Additional Functions settings you can import are displayed on the page shown in step 3 in “Exporting Additional Functions Setting Data,”...
  • Page 49 Click [Browse] ➞ select the file to import ➞ click [OK]. The Remote UI starts importing the data and when it is complete, the page returns to the Import/Export Additional Functions page. IMPORTANT Do not import any files while the machine is processing other jobs. Restart the machine to enable the imported settings.

  • Page 50: Specifying Department Id And User Management

    Specifying Department ID and User Management CHAPTER This chapter describes how to specify the Department ID Management and User Management settings by using the Remote UI. Managing the Department IDs and User IDs ........3-2 Enabling Department ID Management and User Management.

  • Page 51: Managing The Department Ids And User Ids

    Managing the Department IDs and User IDs You can specify the Department ID Management and User Management settings on the Remote UI. IMPORTANT • Be sure to disable User Management when the optional Card Reader-E1 is attached to the machine. •...
  • Page 52 The page above displays the list of the Department IDs. The page above displays the list of the User IDs. Click [Settings] on the page shown in step 1. You can find the [Settings] button both on the Department ID and on the User ID list. The Department ID/User Management Settings page appears.
  • Page 53 Select the [Enable Department ID Management] and/or [Enable User Management] check box, and specify the necessary settings ➞ click [OK]. The settings are as follows: Enable Department Select this check box to enable Department ID Management. ID Management: When it is enabled, the users must enter their Department ID and password (when it is set) to log in to the Remote UI.

  • Page 54: Managing The Department Ids

    Managing the Department IDs You can register, edit, or delete the Department IDs. Click [Add.Func.] ➞ [Department ID/User Management] in the [Add.Func.] menu. NOTE The list of the Department IDs switches to the list of the User IDs by clicking [Change List View].
  • Page 55 The page above displays the list of the User IDs. Edit the Department IDs. ● To register a new Department ID: NOTE You can register up to 1,000 departments. ❑ Click [Settings] on the page shown in step 1. You can find the [Settings] button both on the Department ID and on the User ID list.
  • Page 56 You can also display the Register New Department page by clicking [ ] (New) on the list of the Department IDs shown in step 1. ❑ Specify the necessary settings on the Register New Department page ➞ click [OK]. The settings are as follows: Department ID: Enter a numeric ID (seven digits maximum).
  • Page 57 ● To edit the Department ID: ❑ On the Department ID list shown in step 1, click [ ] (Edit) next to the Department ID you want to edit. The Edit Department ID page is displayed. ❑ Edit the settings as necessary ➞ click [OK]. ●...

  • Page 58: Managing The User Ids

    IMPORTANT When the optional Card Reader-E1 is attached to the machine, do not delete a department. Managing the User IDs You can register, edit, or delete the User IDs. IMPORTANT • First register a user as the System Manager, and then register other users as the End Users before enabling User Management.
  • Page 59 ❑ Click [User Management Settings]. The Register New User page is displayed. You can also display the Register New User page by clicking [ ] (New User) on the list of the User IDs shown in step 1 in “Managing the Department IDs,” on p.
  • Page 60 The settings are as follows: User ID: Enter a User ID (a log-in name) (32 characters maximum). Set Password: Select this check box to set a password for the User ID. Password: Enter the password (32 characters maximum). Confirm: Enter the password again to confirm it. Department ID: Enter the Department ID the User ID belongs to (seven digits maximum).
  • Page 61 ● To edit the User ID: ❑ Click the User ID you want to edit on the list of the User IDs shown in step 1 in “Managing the Department IDs,” on p. 3-5. The Edit User page is displayed. ❑...
  • Page 62 ● To delete the User ID: ❑ ] (Select) next to the User ID you want to delete ➞ [ Click [ ] (Delete). For help, see the screen shot in step 1 in “Managing the Department IDs,” on p. 3-5. The selected User ID is deleted.
  • Page 63 3-14 Managing the Department IDs and User IDs...

  • Page 64: Customizing Settings

    Customizing Settings CHAPTER This chapter describes how to customize the machine settings by using the Remote UI. Customizing the System Settings ......... . . 4-2 Editing the LDAP Server Settings .

  • Page 65: Customizing The System Settings

    Customizing the System Settings In the System Settings page in the [Add.Func.] (Additional Functions) menu, you can specify the System Settings of the machine. Although many of the settings can be specified both on the Remote UI and on the machine’s control panel, some settings can be specified only on the machine.
  • Page 66 System Settings on the Menus or Buttons on the Remote UI to access the Machine settings listed left. [Add.Func.] ➞ [System Settings] ➞ [Edit] Memory Media Send Log [Add.Func.] ➞ [System Settings] ➞ [Edit] Use USB Device [Add.Func.] ➞ [System Settings] ➞ [Edit] PDL Selection (Plug-n-Play) Other Settings Only available on the machine’s control panel.
  • Page 67 Click [Edit]. The Edit System Settings page is displayed. Customizing the System Settings...
  • Page 68 ● To specify the System Settings: ❑ Specify the necessary settings ➞ click [OK]. Customizing the System Settings...
  • Page 69 The settings are as follows: <System Manager Information Settings> System Manager: Enter the name of the System Manager (32 characters maximum). Phone: Enter the contact information of the System Manager (64 characters maximum). E-mail Address: Enter the e-mail address of the System Manager (64 characters maximum).
  • Page 70 NOTE For information on the settings except described above, see other references in the System Settings Guide: Device Information Chapter 7, “Other System Settings” Settings: Job Log Display: Chapter 6, “Protecting the Machine from Unauthorized Access” Memory Media Chapter 7, “Other System Settings” Send Log: System Manager Chapter 1, “Before You Start”...
  • Page 71 ● To specify the System Manager ID and System Password: ❑ Click [Register ID and Password] on the Edit System Settings page. For help, see the screen shot in “To specify the System Settings:,” on p. 4-5. The Register ID and Password page is displayed. ❑...

  • Page 72: Editing The Ldap Server Settings

    Editing the LDAP Server Settings You can manage the LDAP server settings. NOTE For instructions on how to edit the LDAP server settings on the machine’s control panel, see Chapter 3, “Setting up the Machine for Your Network Environment,” in the System Settings Guide.
  • Page 73 Edit the LDAP server settings. ● To register a new LDAP server: ❑ Click [ ] (New) on the page shown in step 1. The Register LDAP Server page is displayed. ❑ Specify the necessary settings ➞ click [OK]. NOTE For information on the settings, see Chapter 3, “Setting up the Machine for Your Network Environment,”...
  • Page 74 ● To edit the LDAP server: ❑ Click the LDAP server name you want to edit on the page shown in step 1. The Edit LDAP Server page is displayed. ❑ Edit the settings as necessary ➞ click [OK]. ● To delete the LDAP server: ❑...
  • Page 75 ● To register or edit the LDAP search attributes: ❑ Click [Register/Edit LDAP Search Attributes] on the page shown in step 1. The Register/Edit LDAP Search Attributes page is displayed. ❑ Specify or edit the necessary settings ➞ click [OK]. NOTE For information on the settings, see Chapter 3, “Setting up the Machine for Your Network Environment,”...

  • Page 76: Editing The Forwarding Settings

    Editing the Forwarding Settings You can register, edit, or delete the conditions for forwarding received documents. NOTE For instructions on how to edit the forwarding settings on the machine’s control panel, see Chapter 4, “Setting the Send Function,” in the System Settings Guide. Click [Add.Func.] ➞...
  • Page 77 NOTE For information on the settings, see Chapter 4, “Setting the Send Function,” in the System Settings Guide. ● To forward all received documents without specific conditions: ❑ Click [Forwarding without Conditions] on the page shown in step 1. The Add New Conditions page is displayed. ❑...
  • Page 78 ● To edit the forwarding condition: ❑ Click the name of the forwarding condition that you want to edit on the page shown in step 1. If you select [All] in the [Receive Type] drop-down list box, all the forwarding settings registered in the machine are displayed.

  • Page 79: Customizing The Machine Settings

    Customizing the Machine Settings You can edit the various machine settings on the Settings page in the [Add.Func.] (Additional Functions) menu. Although many of the settings can be made both on the Remote UI and on the machine’s control panel, some settings are accessible only on the machine’s control panel.
  • Page 80 Additional Functions Menus on the Remote UI References menu on the Machine Address Book Settings [Address] Chapter 4, “Specifying Destinations Easily and Quickly,” in the Sending and Facsimile Guide System Settings See the table on p. 4-2. Click [Add.Func.] ➞ [Settings] in the [Add.Func.] menu. Click the setting item you want to edit.
  • Page 81 Edit the settings as necessary ➞ click [OK]. The screen shot above is for the Volume Settings. NOTE For information on the settings, see the other references listed on the table in “Customizing the Machine Settings,” on p. 4-16. 4-18 Customizing the Machine Settings...

  • Page 82: Appendix

    Appendix CHAPTER This chapter includes the glossary and index. Glossary ............. . 5-2 Index .

  • Page 83: Glossary

    Glossary BOOTP BOOTstrap Protocol. A protocol that enables a client machine to automatically obtain network setup information from a server over a TCP/IP network. BOOTP enables a client to automatically locate such information as the host name, domain name, and IP address, so that it is not necessary to enter these items manually.
  • Page 84 HTTP Hypertext Transfer Protocol. The client-server TCP/IP protocol used on the World Wide Web for the transfer of HTML (Hyper Text Mark-up Language) documents across the Internet. Internet Protocol (IP) The underlying set of networking rules that describes how data is transmitted across the Internet.
  • Page 85 Proxy server A server that provides a cache of files available on remote servers that are slow or expensive to access. The term “proxy server” normally refers to a World Wide Web server that, upon receiving a URL, tries to supply the requested file from its cache. If the proxy server cannot locate the file in its cache, it obtains the file from the remote server, and saves a copy in its cache so that the next request can be obtained locally.

  • Page 86: Index

    Index Add.Func. menu (Additional Functions menu), End-User Mode, 1-10 4-2, 4-16 Additional Functions setting data Exporting, 2-21 Importing, 2-23 Address Book, 2-5 Forwarding Settings, 4-13 Deleting the destination, 2-10 Deleting the Forwarding Condition, 4-15 Editing the destination, 2-9 Editing the Forwarding Condition, 4-15 Exporting, 2-12 Forwarding Documents without specific Importing, 2-13...
  • Page 87 Deleting, 4-11 Editing, 4-11 Registering, 4-10 URL, 1-9, 5-4 Logon mode, 1-5, 1-10 User ID End-User Mode, 1-5 Deleting, 3-13 System Manager Mode, 1-5 Editing, 3-12 Registering, 3-9 User Management, 3-2 Enabling, 3-2 User Management data Machine settings, customizing, 4-16 Exporting, 2-14 Importing, 2-15 Resetting, 2-17...
  • Page 88 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. CANON CANADA INC.

This manual is also suitable for:

Imagerunner 2530Imagerunner 2525Imagerunner 2520Imagerunner 2535iImagerunner 2545Imagerunner 2535

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