Palm Zire 72 User Manual
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Palm Zire 72 User Manual

Palm pda user guide zire 72
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  • Page 1 User Guide...

  • Page 2: Disclaimer And Limitation Of Liability

    Copyright and Trademark © 2004 palmOne, Inc. All rights reserved. Graffiti, HotSync, the HotSync logo, Palm, the Palm logo, Palm OS, Palm Powered, Palm Reader, palmOne, the palmOne logo, VersaMail, “Z” (Stylized), Zire, and the Zire logo; stylizations and design marks associated with all the preceding;...

  • Page 3: Table Of Contents

    Table of Contents About This Guide ...xx What’s in this guide? ...xx Step-by-step instructions... xx Links... xxi Sidebars...xxi Tips for viewing this guide in Adobe Acrobat Reader ...xxii Chapter 1: Setting Up Your Handheld and Your Computer .1 What’s in the box? ...2 System requirements ...2 Step 1: Charging your handheld...4 What you should know about your handheld’s battery...
  • Page 4 What’s on the CD? ...27 Related topics...30 Chapter 3: Moving Around in Applications...32 Opening applications...33 Using the application buttons ... 33 Using the Home screen... 33 Switching between applications ... 34 Using menus ...34 Using the Command stroke... 35 Using the 5-way navigator ...36 Moving around the Home screen ...
  • Page 5 Editing information...69 Selecting information... 69 Copying and pasting information ...70 Deleting information ...71 Related topics...72 Chapter 5: Synchronizing Your Handheld with Your Computer ...73 Why synchronize information? ...74 What information is synchronized?...75 How do I synchronize? ...76 Synchronizing with a cable ...77 Synchronizing using the IR port ...78 Synchronizing over a network ...82 Synchronizing by dialing in to a network ...82...
  • Page 6 Related topics...111 Chapter 7: Managing Your Contacts ... 112 Adding a contact ...113 Entering additional contact information ...116 Selecting contact field types ...117 Defining custom fields ...118 Selecting a contact as your business card ...119 Copying contact information into multiple contacts ...120 Locating a contact on your list ...121 Deleting a contact ...122 Customizing the Contacts list ...123...
  • Page 7 Checking your schedule ...152 Viewing your appointments and tasks together ...152 Viewing your daily schedule ...154 Viewing your weekly schedule ...156 Viewing your monthly schedule ...157 Viewing a yearly calendar ...158 Finding events that overlap ... 159 Customizing your calendar ...159 Customizing display options for your calendar ...160 Setting alarm and time options ...163 Working with Calendar on your computer ...165...
  • Page 8 Chapter 11: Writing Notes in Note Pad...189 Creating a note ...190 Choosing the pen and paper (background) colors ...191 Setting an alarm ...193 Viewing and editing a note ...195 Deleting a note ...196 Working with Note Pad on your computer ...197 Related topics...198 Chapter 12: Performing Calculations ...199 Calculator buttons...200...
  • Page 9 Automatically storing all voice memos on an expansion card ...225 Related topics...226 Chapter 15: Taking and Viewing Photos and Videos ...227 Supported file types ...228 Capturing a photo ...229 Recording a video ...231 Adjusting the camera settings ...234 Viewing photos or videos ...236 Viewing a photo or video in Thumbnail view ...
  • Page 10 Viewing song info ...273 Working with RealOne Player on your computer ...274 Related topics...275 Chapter 17: Connecting Wirelessly to Other Devices ...276 What can I do with the built-in Bluetooth technology? ...277 What types of connections can I make?...277 What is device discovery?...278 Entering basic Bluetooth settings ...279 Setting up a phone connection ...280 Accessing e-mail and the web wirelessly ...285...
  • Page 11 Adding ESMTP to an account ...316 Getting and reading e-mail ...318 Switching among e-mail accounts ...318 Getting e-mail messages ...320 Scheduling auto get mail ...322 Auto get notifications... 324 Setting notification options ...325 Viewing and using the Reminders screen... 326 Auto get mail retries...
  • Page 12 Setting the trash to be emptied automatically ...356 Marking messages as read or unread ...357 Working with attachments ...359 Downloading an attachment to your handheld ... 359 Working with a downloaded attachment ...360 Downloading large attachments ...363 Saving attachments to an expansion card ...364 Attaching files from a handheld application ...365 Attaching files from an expansion card ...368 Attaching photos and videos ...369...
  • Page 13 Adding APOP to an account ...406 Setting advanced account preferences ...407 Changing e-mail header details ... 409 Backing up mail databases ...410 Synchronizing IMAP mail folders wirelessly... 412 Prerequisites for wireless IMAP folder synchronization ... 412 Turning IMAP folder synchronization on or off ...413 Synchronizing handheld/mail server IMAP folders from the Working with root folders...
  • Page 14 Accessing a web page using the action bar ...444 Accessing a web page using the address field ...445 Using a password to access a web page ...446 Finding information on a web page ...447 Quickly jumping to a page ...448 Following a link...
  • Page 15 Setting preferences for connecting to the Internet ...477 Setting preferences for using a proxy server ...479 Related topics...481 Chapter 21: Dialing Phone Numbers from Your Handheld ... Dialing a number ...483 Entering a number ...483 Redialing the most recently used number ...484 Dialing a number from the Call History List ...485 Using speed dial ...486 Adding a speed dial entry ...486...
  • Page 16 Installing the additional software from the CD ...538 Installing other applications and files ...540 Installing applications and files on a Windows computer ... 540 Using the Palm Quick Install icon ...541 Using the Palm Quick Install window ...542 Installing applications and files on a Mac computer ...543...
  • Page 17 Using the Send To Handheld droplet ... 543 Using commands in the HotSync menu ...544 Removing an application from your handheld ...546 Removing Palm Desktop software from your computer ...547 Related topics...550 Chapter 26: Managing Clock Settings ...551 Checking the current date and time ...552 Setting the primary location ...553...
  • Page 18 Changing ShortCuts ...584 Correcting problems with tapping ...585 Selecting sound settings ...586 Entering your owner information ...587 Conserving battery power ...588 Preventing your handheld from turning on by accident ...588 Selecting power-saving settings ...589 Connecting your handheld to other devices ...591 Changing the preset connection settings ...591 Creating your own connection settings ...593 Connecting your handheld to a mobile phone ...596...
  • Page 19 Synchronizing ...624 Calendar...630 Memos ...631 Notes...632 RealOne ...632 Tasks ...633 Voice Memo ...633 Connecting wirelessly ...634 VersaMail...635 Privacy ...638 Sharing ...639 Problems with incompatible applications ...640 Chapter 30: Getting Help ...643 Self-help resources ...643 Technical support ...644 Product Regulatory Information ...645 FCC Statement ...645 Canadian ICES-003 Statement ...646 CE Compliance Statement ...646...

  • Page 20: About This Guide

    About This Guide This guide tells you everything you need to know about your handheld: the things you’ll do every day, the advanced features that let you get the most out of your handheld, and the things that make your handheld not only useful, but fun. What’s in this guide? The info in this guide includes step-by-step instructions, links to cross-references, and sidebars.

  • Page 21: Links

    Links Links appear as underlined words in sidebars and other places throughout this guide. In this chapter Related topics Sidebars [ ! ] Zire™ 72 Handheld Links on the first page of each chapter that send you to a specific section. Links that send you to other topics in this guide to learn about more things you can do with an application or feature.

  • Page 22: Tips For Viewing This Guide In Adobe Acrobat Reader

    Tips for viewing this guide in Adobe Acrobat Reader You can view this guide online, or you can download it to your computer and view it in Adobe Acrobat Reader. Here are some helpful tips for making it easier to read and find information in this guide if you view it in Acrobat Reader: NOTE www.adobe.com.
  • Page 23 CHAPTER 1 Setting Up Your Handheld and Your Computer In this chapter Congratulations on the purchase of your new palmOne™ Zire™ 72 What’s in the box? handheld! You’re about to discover so System requirements many things about your handheld that will help you better organize your life Step 1: Charging your handheld...

  • Page 24: Chapter 1: Setting Up Your Handheld And Your Computer

    Zire™ 72 handheld System requirements The installation CD contains Palm and use your handheld. Palm Desktop software lets you easily manage your information at your computer. To use Palm Desktop software, your desktop computer must meet these requirements: WINDOWS ONLY •...
  • Page 25 • VGA monitor or better • One available USB port • CD or DVD drive for installing Palm Desktop software from the CD that came with your handheld; or, you can download Palm Desktop software by visiting our web site at www.palmOne.com/support/intl...

  • Page 26: Step 1: Charging Your Handheld

    CHAPTER 1 [ ! ] Before You Begin If you’re upgrading from ® another Palm OS handheld, synchronize your old handheld with your old desktop software. After the initial charge, charge your handheld at least half an hour every day.

  • Page 27: What You Should Know About Your Handheld's Battery

    CHAPTER 1 Setting Up Your Handheld and Your Computer What you should know about your handheld’s battery While your handheld is charging, take a minute to learn about the battery: • If you see an alert on the screen warning you that the battery is low, synchronize to back up your information;...

  • Page 28: Step 2: Turning On Your Handheld For The First Time

    CHAPTER 1 [ ! ] Before You Begin Be sure to fully charge your handheld, as described in Step 1. After you set up your handheld, go to the Quick Tour to learn the basics. Zire™ 72 Handheld Setting Up Your Handheld and Your Computer Step 2: Turning on your handheld for the first time Press the power button to turn it on.

  • Page 29: Step 3: Installing Your Software

    Follow the onscreen instructions. If you’re upgrading, select the username that you assigned to your old handheld. MAC ONLY a. Double-click the CD icon, and then double-click the Palm Desktop Installer icon. b. Follow the onscreen instructions. If you’re upgrading, select the username that you assigned to your old handheld.

  • Page 30: Step 4: Connecting Your Handheld To Your Computer

    OK. Key Term Third-party application A software program that runs on a Palm OS handheld, but is not created or supported by palmOne, Inc. If you have problems with your new handheld after...
  • Page 31 CHAPTER 1 Setting Up Your Handheld and Your Computer Zire™ 72 Handheld Press the power button to turn on your handheld. Continue with the onscreen instructions on your computer to synchronize your handheld with your computer. Done...

  • Page 32: Switching To Another Desktop Software Application

    During CD installation, you chose a desktop software application to synchronize with your handheld. You may have chosen Palm Desktop software at that time. But if Microsoft Outlook already contains all of your contacts, appointments, tasks, and notes, you can change your synchronization method so that your handheld synchronizes with Outlook instead.

  • Page 33: Using Profiles

    A user profile enables you to install the same information onto multiple Palm OS handhelds before each handheld is individualized with a unique username and user-specific information. A handheld that has a user profile installed can be given to anyone, because the handheld is not yet identified by a unique username.

  • Page 34: Creating A User Profile

    Zire™ 72 Handheld Open the New Profile screen: a. Open Palm Desktop software. b. From the Tools menu, select Users. c. Click Profiles, and then click New. Enter a unique name for the profile, and click OK twice.
  • Page 35 Setting Up Your Handheld and Your Computer MAC ONLY Zire™ 72 Handheld Open the New Profile screen: a. Open Palm Desktop software. b. From the User pop-up menu, select Edit Users. c. Click New Profile. Create the profile: a. Enter a unique name for the profile, and click OK.

  • Page 36: Synchronizing With A User Profile

    WINDOWS ONLY Zire™ 72 Handheld Select the profile from the User pop-up menu, and create the info in Palm Desktop software for the profile. Set the profile’s conduit settings: a. From the HotSync menu, select Conduit Settings. b. Select the conduit settings for the profile.
  • Page 37 Click Profiles. b. Select the profile you want to load on the handheld, and click OK. c. Click Yes. Done The next time you synchronize that handheld, Palm Desktop software prompts you to assign a username to the handheld.
  • Page 38 Make sure your handheld is on. c. Tap Star Select the profile you want to load on the handheld, and click OK. Done The next time you synchronize that handheld, Palm Desktop software prompts you to assign a username to the handheld.

  • Page 39: Related Topics

    Removing Customizing Common Questions Zire™ 72 Handheld • Synchronizing your handheld with Palm Desktop software or Microsoft Outlook on your computer • Synchronizing wirelessly using Bluetooth™ technology on your handheld • Using your company’s network to synchronize information • Choosing whether or not to synchronize information for a specific application •...

  • Page 40: Chapter 2: Exploring Your Handheld

    CHAPTER 2 Exploring Your Handheld In this chapter Whether you’re at work, at home, or on the go, you’ll quickly understand why Locating the controls on handhelds are also called personal your handheld digital assistants (PDAs). Like a good What’s on the screen? personal assistant, your handheld What software is on my helps you keep track of your schedule,...

  • Page 41: Locating The Controls On Your Handheld

    CHAPTER 2 Exploring Your Handheld Locating the controls on your handheld Front panel controls Screen Input area Calendar Contacts Screen Input area 5-way navigator Application buttons Zire™ 72 Handheld Application buttons Displays the applications and information on your handheld. The screen is touch-sensitive.

  • Page 42: Top And Side Panel Controls

    CHAPTER 2 Exploring Your Handheld Top and side panel controls Key Term IR port IR Short for infrared. Expansion Beaming uses infrared card slot technology to send information between two Indicator light IR ports that are within a few feet of each other. Did You Know? Beaming lets you quickly share appointments,...
  • Page 43 CHAPTER 2 Exploring Your Handheld Power button Indicator light Headphone jack Voice Memo button Stylus Zire™ 72 Handheld Turns your handheld on or off and lets you turn Keylock on (if active). Lets you know the charging status when your handheld is attached to the power adapter, and notifies you when alert messages appear.

  • Page 44: Back Panel Controls

    CHAPTER 2 Exploring Your Handheld Back panel controls Key Term USB The type of Camera lens connector or cable that’s commonly used to connect accessories to a Speaker computer. Mini-USB connector Power connector Camera lens Speaker Microphone Reset button Power connector Zire™...

  • Page 45: What's On The Screen

    CHAPTER 2 Exploring Your Handheld Mini-USB connector Bluetooth radio (internal) What’s on the screen? Your handheld includes many features that make it easy to use. Among them are the input area and the common elements that appear on the screen in each of the applications. Once you learn how to use them in one application you can easily use them in all the others.

  • Page 46: Application Controls

    CHAPTER 2 Exploring Your Handheld Home icon Menu icon Star icon Find icon Letter keyboard icon Number keyboard icon Application controls Key Term Slider The solid area on the scroll bar. The slider moves to indicate the relative position within the entry or list.
  • Page 47 CHAPTER 2 Exploring Your Handheld Previous/next arrows Scroll bar Command button Tips icon Entry box Pick list Check box Zire™ 72 Handheld Tap the left and right arrows to view the previous and next entry; where up and down arrows appear, tap them to view the previous and next screens of information.

  • Page 48: What Software Is On My Handheld

    CHAPTER 2 Exploring Your Handheld What software is on my handheld? Your handheld comes with many applications preinstalled and ready to use. Open these applications by pressing the application buttons on the front panel or by selecting the icons on the Can’t find some of these Home screen.

  • Page 49: What's On The Cd

    CHAPTER 2 Exploring Your Handheld Note Pad Prefs palmOne Messages palmOne WebPro RealOne Tasks Voice Memo World Clock To learn how to install the What’s on the CD? desktop software from The CD includes desktop software for your computer and additional software for your handheld. the CD, see Step 3: Installing your software.
  • Page 50 CHAPTER 2 Exploring Your Handheld Your CD includes titles such as the following: Palm palmOne™ Quick Install Send To Handheld droplet Transfer applications and other files from your computer to your Getting Started Guide Documents To Go palmOne VersaMail™ AudiblePlayer Zire™...
  • Page 51 (Windows only). Both Mac and Windows users can use RealOne Player on the handheld. Works with the palmOne™ Media application. You need to install this software on your computer to view videos in Palm Desktop software (Windows only). NOTE You cannot view video clips that you capture on your handheld on a Mac computer.

  • Page 52: Related Topics

    • Opening applications and using menus • Finding information Synchronizing your handheld with your computer • Beaming information and applications to other Palm OS • Sending information and applications to other Bluetooth devices by using Bluetooth technology on your handheld...
  • Page 53 CHAPTER 2 Exploring Your Handheld Maintaining Common Questions Zire™ 72 Handheld • Caring for your handheld • Resetting your handheld Answers to frequently asked questions about your handheld...

  • Page 54: Chapter 3: Moving Around In Applications

    North/South Using menus and the avenues run East/West? Learning to move around your Using the 5-way navigator handheld is similar. Most Palm OS Finding information applications use the same set of Related topics application controls. So once you learn how to use these standard controls, you’ll be driving all over town and you...

  • Page 55: Opening Applications

    CHAPTER 3 Moving Around in Applications Opening applications You can open applications with the application buttons on the front of your handheld or with the Did You Know? application icons on the Home screen. You can reassign the application buttons to open whichever Using the application buttons applications you choose.

  • Page 56: Switching Between Applications

    CHAPTER 3 Moving Around in Applications Switching between applications You can switch between applications at any time. Just tap Home Home screen or press an application button. Your handheld automatically saves your work in the current application and switches to the other application. Using menus Menus let you access additional features and settings.

  • Page 57: Using The Command Stroke

    CHAPTER 3 Moving Around in Applications Using the Command stroke Most menu items also have a Graffiti shortcuts used on computers. The command letter appears to the right of the menu item. Command mode is active for just a few seconds, so To use a command letter, first write the Graffiti 2 Command stroke on the left side of the input write the command letter area, and then write the command letter.

  • Page 58: Using The Command Toolbar

    CHAPTER 3 Moving Around in Applications Using the Command toolbar The Command toolbar displays different icons based on the active screen. For example, if you have text selected, the icons might be Cut, Copy, and Paste. If no text is selected, the icons might be Beam, Undo, and Delete.

  • Page 59: Moving Around The Home Screen

    CHAPTER 3 Moving Around in Applications Moving around the Home screen In the Home screen, use the navigator to select and open an application. To remove the selection highlight without making Right or Left Scrolls to the next or previous application category. a selection, scroll to the first icon (in the upper-left Select...

  • Page 60: Moving Around List Screens

    CHAPTER 3 Moving Around in Applications Moving around list screens In list screens, use the navigator to select and move between entries such as a note, memo, contact, or photo. Up or Down Select Moving around record screens In record screens, use the navigator to scroll within the current entry or between entries. Up or Down Right or Left Select...

  • Page 61: Moving Around Dialog Boxes

    CHAPTER 3 Moving Around in Applications Moving around dialog boxes Dialog boxes appear when you select a button or option that requires you to provide additional information. In dialog boxes, use the navigator to select a button. Select [ ! ] IMPORTANT action or delete information.

  • Page 62: Moving Around Menus

    CHAPTER 3 Moving Around in Applications Moving around menus After you open the menus you can use the navigator to move between and to select menu items: Up or Down Right or Left Select Moving around pick lists Access pick lists by tapping the triangle next to an option on the screen. When the pick list is open, use the navigator to scroll through the list and select an item.

  • Page 63: Finding Information

    CHAPTER 3 Moving Around in Applications Finding information You can use Find to locate any word or phrase in any application on your handheld. Find locates any words that begin with the text you enter and is not case sensitive. For example, searching for If you select text in an “plane”...

  • Page 64: Related Topics

    • Getting familiar with the input area and onscreen application controls • Entering information with Graffiti 2 characters and shortcuts • Entering contact information in other applications • Beaming information and applications to other Palm OS • Sending information and applications to other Bluetooth using Bluetooth technology on your handheld...
  • Page 65 CHAPTER 3 Moving Around in Applications Maintaining Common Questions Zire™ 72 Handheld Caring for your handheld Answers to frequently asked questions about using your handheld and its applications...

  • Page 66: Chapter 4: Entering Information

    CHAPTER 4 Entering Information In this chapter Whether you’re scheduling a meeting with your daughter’s teacher or adding How can I enter information? a new restaurant to your Contacts list, Entering information with you need to get that information into Graffiti 2 writing your handheld.

  • Page 67: How Can I Enter Information

    • Install Documents To Go from the CD to transfer files in Microsoft Word, Excel, or PowerPoint to your handheld The most popular methods are using Graffiti 2 writing, the onscreen keyboard, and Palm Desktop software or Microsoft Outlook on your computer.

  • Page 68: Writing Graffiti 2 Characters

    CHAPTER 4 Entering Information Writing Graffiti 2 characters Did You Know? You can set up your handheld so you can write on the entire screen with Graffiti 2 writing. Did You Know? Graffiti 2 writing automatically capitalizes the first letter of a sentence or a new entry.

  • Page 69: Keys To Success With Graffiti 2 Writing

    The only difference is where you If you’re already familiar with Graffiti writing from an older Palm OS handheld, Graffiti 2 writing write them. will be easy to master. Characters are entered in exactly the same way, except for i, t, k, and the number 4.

  • Page 70: Graffiti 2 Alphabet

    CHAPTER 4 Entering Information Graffiti 2 alphabet You can select alternate ways to write some Graffiti 2 characters. Choose the method that’s Letter most natural for you. Customize your handheld so that you can use the entire screen to enter Graffiti 2 characters, not just the input area.

  • Page 71: Graffiti 2 Numbers

    CHAPTER 4 Entering Information Graffiti 2 numbers Number Zire™ 72 Handheld Write numbers on RIGHT side of input area Stroke Number Stroke...
  • Page 72 CHAPTER 4 Entering Information Graffiti 2 punctuation marks Apostrophe Question mark Exclamation Zire™ 72 Handheld Write these marks on LEFT side of input area Mark Stroke Mark Period Ampersand & Comma Carriage return ‘ Space Quotation mark “ point Stroke...
  • Page 73 CHAPTER 4 Entering Information Zire™ 72 Handheld Write these marks on RIGHT side of input area Mark Stroke Mark Period Backslash Comma Slash Tilde Left ñ parenthesis Dash Right – parenthesis Plus Equal sign Asterisk Stroke...
  • Page 74 CHAPTER 4 Entering Information Graffiti 2 accented characters For accented characters, write the letter on the left side of the input area, and then write the accent on the right side of the input area. Get help writing any of the Graffiti 2 characters in most applications.

  • Page 75: Graffiti 2 Gestures

    CHAPTER 4 Entering Information Graffiti 2 gestures Gesture Copy Zire™ 72 Handheld Write gestures on LEFT side, or across the middle of input area Stroke Gesture Paste Undo Stroke...

  • Page 76: Writing Graffiti 2 Symbols And Other Special Characters

    CHAPTER 4 Entering Information Writing Graffiti 2 symbols and other special characters Symbols and other special characters can be written on either side of the input area, using the Punctuation Shift stroke: If you accidentally enter the Punctuation Shift stroke, enter it again to cancel it, or wait a moment and it automatically disappears.

  • Page 77: Graffiti 2 Symbols And Special Characters

    CHAPTER 4 Entering Information Graffiti 2 symbols and special characters Zire™ 72 Handheld Write symbols on EITHER side of input area...

  • Page 78: Writing Graffiti 2 Shortcuts

    CHAPTER 4 Entering Information Writing Graffiti 2 ShortCuts Graffiti 2 contains several ShortCuts to make entering common information easier. For example, when you write the ShortCut stroke followed by dts, you automatically enter the current date and time. You can also create your own ShortCuts. Zire™...

  • Page 79: Graffiti 2 Shortcuts

    CHAPTER 4 Entering Information Graffiti 2 ShortCuts Date stamp Date/time stamp Zire™ 72 Handheld Write ShortCuts on LEFT side, or across MIDDLE of input area Entry ShortCut Entry Time stamp Meeting Breakfast Lunch Dinner ShortCut...

  • Page 80: Entering Information With The Onscreen Keyboard

    CHAPTER 4 Entering Information Entering information with the onscreen keyboard You can use the onscreen keyboard in any application where you need to enter text, numbers, or symbols on your handheld. Key Term Entry An item in an application such as a contact in Contacts or an appointment in Calendar.
  • Page 81 CHAPTER 4 Entering Information When a keyboard is open, you can tap abc, 123, or Int’l to open any of the other keyboards. Zire™ 72 Handheld Tap the characters to enter text, numbers, and symbols, and then select Done. Caps lock Caps shift Letter keyboard Number keyboard...

  • Page 82: Entering Information With Your Computer

    Entering Information Entering information with your computer Do you have a lot of information to enter on your handheld? Consider entering it in Palm Desktop software or Microsoft Outlook on your computer. When you synchronize your handheld with your The Palm Desktop online computer, the information is updated in both places.
  • Page 83 CHAPTER 4 Entering Information Cont’d. Zire™ 72 Handheld Launch bar Edit Do one of the following: • Click New in the lower-left corner of the screen to create a new entry. • Click an existing entry, and then click Edit in the lower-left corner of the screen.
  • Page 84 MAC ONLY Zire™ 72 Handheld Synchronize your handheld with your computer. Done Open an application: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b. Click the icon in the toolbar to open the application. Continued...
  • Page 85 CHAPTER 4 Entering Information Zire™ 72 Handheld Do one of the following: • Click New in the upper-left corner of the screen to create a new entry. • Click an existing entry, and then click Edit in the upper-left corner of the screen.

  • Page 86: Importing Information From Other Applications

    Importing information from other applications Do you have information on your computer in spreadsheets or databases and want to transfer it to your handheld? Don’t spend time retyping it. Instead, import the info into Palm Desktop software. Palm Desktop Help has...
  • Page 87 Zire™ 72 Handheld c. Click File, and then click Import. d. Follow the onscreen Imported fields instructions to map the fields in your file to the fields in Palm Desktop software, and import the file. Synchronize your handheld with your computer. Done...

  • Page 88: Restoring Archived Items On Your Computer

    You can restore individual entries or an entire archive file to the related application in your desktop software. The Palm Desktop online Help and the Microsoft Outlook online Help have lots of info about how to restore archived files. Refer to these Help files for details.

  • Page 89: Entering Info From Contacts Into Another Application

    CHAPTER 4 Entering Information Entering info from Contacts into another application Having lunch with someone whose info you have in Contacts? Use Phone Lookup to quickly enter their name and phone number into the appointment you create in Calendar. This feature is available in Calendar, Memos, Tasks, and Expense.
  • Page 90 CHAPTER 4 Entering Information Cont’d. Zire™ 72 Handheld d. Select the contact, and then select Add. [ & ] OPTIONAL To add another contact, repeat step 2. Done The name and phone number of the contact are automatically entered.

  • Page 91: Editing Information

    CHAPTER 4 Entering Information Editing information Editing information on your handheld is similar to editing with word-processing applications on your computer. Select the information, and then apply the correct command. Selecting information There are several ways to select information that you want to edit or delete. Selecting text Selecting a word Selecting a line...

  • Page 92: Copying And Pasting Information

    CHAPTER 4 Entering Information Copying and pasting information Copying and pasting information on your handheld is similar to editing with word-processing applications on your computer. There are even faster ways to copy and paste information: • Use Graffiti 2 gestures •...

  • Page 93: Deleting Information

    CHAPTER 4 Entering Information Deleting information Delete all or part of an entry with the Cut command. Delete information with Graffiti 2 writing. Select the information, and then draw a line from right to left in the input area. Zire™ 72 Handheld Select the information you want to delete.

  • Page 94: Related Topics

    Zire™ 72 Handheld • Opening applications • Using menus Beaming or sending information to another Palm OS handheld • Selecting alternate ways to write some Graffiti 2 characters • Using the entire screen to write Graffiti 2 characters • Creating your own Graffiti 2 ShortCuts...

  • Page 95: Chapter 5: Synchronizing Your Handheld With Your Computer

    CHAPTER 5 Synchronizing Your Handheld with Your Computer In this chapter Have you ever had to meet friends at a certain time, so everyone needed to Why synchronize synchronize their watches? information? Synchronizing simply means that What information is information that has been entered or synchronized? updated in one place is automatically How do I synchronize?

  • Page 96: Why Synchronize Information

    Memos is synchronized with Outlook. Other information, such as photos, videos, voice Documents To Go on memos, and notes, is synchronized with Palm Desktop software. You can insert the CD at any time your handheld. to choose synchronization with Outlook if you did not do so during the initial installation.

  • Page 97: What Information Is Synchronized

    Windows computers only. When you synchronize on a Mac computer, your photos are stored in the Home:Pictures:palmOne Photos:<Palm User Name> folder (OS X) or Documents:palmOne Photos: <Palm User Name> (OS 9) folder, and your videos are stored in Home:Movies:palmOne Videos:<Palm User Name> folder (OS X) or Documents:palmOne Videos:<Palm User Name> (OS 9) folder.

  • Page 98: How Do I Synchronize

    CHAPTER 5 Synchronizing Your Handheld with Your Computer Everybody in your family can synchronize their handheld to the same copy of Palm Desktop software. Just make sure that each handheld has its own username; Palm Desktop software reads the username and recognizes the handheld during synchronization. Although several people can share the same copy of Palm Desktop software, they should not share the same username.

  • Page 99: Synchronizing With A Cable

    CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing with a cable If you need help with synchronizing, see I can’t synchronize my handheld with my computer. View the HotSync log to see what applications were successfully synchronized and whether any problems took place during synchronization.

  • Page 100: Synchronizing Using The Ir Port

    CHAPTER 5 [ ! ] Before You Begin Your computer must have an enabled IR port and driver or have an IR device attached to it. Check your computer's documentation to see if it supports IR communication. Zire™ 72 Handheld Synchronizing Your Handheld with Your Computer Synchronizing using the IR port When you synchronize using your handheld’s IR port, you don’t need your cable.
  • Page 101 CHAPTER 5 Synchronizing Your Handheld with Your Computer You can continue to use the HotSync cable even if your computer is set up for IR synchronization. If you disconnect the cable after selecting Infrared on a Windows computer, be sure to click the HotSync Manager icon and select Local USB before reconnecting the cable.
  • Page 102 Double-click the HotSync Manager icon b. In the HotSync Controls tab, select Enabled. c. Click the Connection Settings tab. d. Select the On check box next to IR port. e. Close the HotSync Software Setup window. Continued in the Palm folder.
  • Page 103 CHAPTER 5 Synchronizing Your Handheld with Your Computer Did You Know? You can continue to use the HotSync cable even if your computer is set up for IR synchronization. Mac Turn off the IR port when you’re not using it to increase the speed of cable synchronization.

  • Page 104: Synchronizing Over A Network

    CHAPTER 5 [ ! ] Before You Begin The following setup must be done before you can synchronize over a network: • Your computer must have TCP/IP installed. • Your company’s network system and its remote access server must support TCP/IP . •...
  • Page 105 CHAPTER 5 Synchronizing Your Handheld with Your Computer Click TCP/IP Settings to Cont’d. display the primary settings for your computer. Check that these settings are correct on your handheld by selecting the HotSync icon on the Home screen, and then selecting Primary PC Setup from the Options menu.
  • Page 106 CHAPTER 5 Synchronizing Your Handheld with Your Computer Zire™ 72 Handheld Prepare your handheld for network synchronization: a. Go to the Home screen and select HotSync b. Open the menus c. Select Options, and then select Modem Sync Prefs. d. Select Network, and then select OK.
  • Page 107 CHAPTER 5 Synchronizing Your Handheld with Your Computer Use Network Preferences to set up a service if you have not done so already. Check with your system administrator to obtain network service information. Zire™ 72 Handheld Select a service: a. Select Modem, and then tap Select Service. b.
  • Page 108 CHAPTER 5 Synchronizing Your Handheld with Your Computer Did You Know? Only applications that have a conduit are included in synchronization. Other applications are not included, even if they appear on the Conduit Setup screen with a checkmark next to their name.

  • Page 109: Synchronizing By Connecting To A Computer On The Network

    IR-compatible. • The computer to which you are connecting must have a version of Palm Desktop software that is compatible with your handheld. • The computer with which you want to synchronize (your own computer) must be turned on.
  • Page 110 CHAPTER 5 Synchronizing Your Handheld with Your Computer Click TCP/IP Settings to display the primary settings for your computer. Check that these settings are correct on your handheld by selecting the HotSync icon on the Home screen, and then selecting Primary PC Setup from the Options menu.
  • Page 111 CHAPTER 5 Synchronizing Your Handheld with Your Computer Zire™ 72 Handheld Prepare your handheld for network synchronization: a. Go to the Home screen and select HotSync b. Open the menus c. Select Options, and then select LANSync Prefs. d. Select LANSync, and then select OK.

  • Page 112: Customizing Your Synchronization Settings

    CHAPTER 5 Synchronizing Your Handheld with Your Computer Customizing your synchronization settings You can set the following options for synchronization: • Choosing how your computer responds when you initiate synchronization on your handheld (Windows only) • Enabling or disabling synchronization on your computer, setting whether synchronization is enabled automatically when you start your computer;...
  • Page 113 Always available HotSync Manager runs automatically every time you initiate synchronization on your handheld. Available only when the Palm Desktop software is running You must open Palm Desktop software in order for HotSync Manager to run. Manual You must manually turn HotSync Manager on each time you want your computer to respond to a synchronization request.

  • Page 114: Setting Synchronization Options

    Synchronizing Your Handheld with Your Computer Setting synchronization options MAC ONLY Zire™ 72 Handheld Open the synchronization options screen: a. Double-click the HotSync Manager icon b. Click the HotSync Controls tab. Select the synchronization options you want: Continued in the Palm folder.

  • Page 115: Choosing Whether Application Information Is Updated

    CHAPTER 5 Synchronizing Your Handheld with Your Computer Cont’d. Choosing whether application information is updated Key Term By default, when information in each application is updated in one place (your handheld or your computer), it is updated in the other. However, for an application included during synchronization, Conduit The you can choose whether information that has been updated in one place is updated in the other synchronization software...
  • Page 116 CHAPTER 5 Synchronizing Your Handheld with Your Computer WINDOWS ONLY Windows For information on choosing whether application information is updated if you are synchronizing your handheld with Outlook, see the online Outlook synchronization Help. Click the HotSync Manager icon in the taskbar in the lower-right corner of your screen, select Custom, and then...
  • Page 117 CHAPTER 5 Synchronizing Your Handheld with Your Computer You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application.
  • Page 118 Click OK, and then click Done. Done Select the application you want to customize: a. Double-click the Palm Desktop icon in the Palm folder. b. From the HotSync menu, select Conduit Settings. c. From the User pop-up menu, select the appropriate username.
  • Page 119 CHAPTER 5 Synchronizing Your Handheld with Your Computer You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application.
  • Page 120 CHAPTER 5 Synchronizing Your Handheld with Your Computer Zire™ 72 Handheld To use the option you select on an ongoing basis, click Make Default. If you do not select this box, the option you select applies only the next time you synchronize.

  • Page 121: Synchronizing With An External File

    With File Link you can import information stored in any of the following formats: • Comma-separated (*.csv) • Memos archive (*.mpa) • Contacts archive (*.aba) • Text (*.txt) For information on how to set up a file link, see the Palm Desktop online Help. Zire™ 72 Handheld...

  • Page 122: Related Topics

    CHAPTER 5 Synchronizing Your Handheld with Your Computer Related topics Support Click a link below to learn about these related topics: If you’re having problems with synchronization or with Installing and anything else on your Removing handheld, go to www.palmOne.com/ Common support/intl.

  • Page 123: Chapter 6: Expanding Your Handheld

    CHAPTER 6 Expanding Your Handheld In this chapter A Chinese proverb says, “Life just gives you time and space; it's up to What type of expansion you to fill it. ” But doesn’t it always cards can I use? seem that no matter how much space How can expansion cards you have, you still need more? help me?

  • Page 124: What Type Of Expansion Cards Can I Use

    CHAPTER 6 Expanding Your Handheld What type of expansion cards can I use? Key Term Your handheld is compatible with SDIO, SD, and MultiMediaCard expansion cards. SDIO expansion cards let you add accessories to your handheld. SD and MultiMediaCard expansion SDIO An acronym for cards let you store information and applications.

  • Page 125: Inserting An Expansion Card

    CHAPTER 6 Expanding Your Handheld Inserting an expansion card Zire™ 72 Handheld Insert the card into the expansion slot with the label side facing the front of the handheld. Push Push the card in with your thumb until you hear the confirmation tone.

  • Page 126: Removing An Expansion Card

    CHAPTER 6 Expanding Your Handheld Removing an expansion card To prevent damaging the card and the info on it, always wait for your handheld to finish writing to the expansion card before you remove the card from the slot. Zire™ 72 Handheld Push lightly against the card with your thumb until you hear the confirmation tone.

  • Page 127: Opening An Application On An Expansion Card

    CHAPTER 6 Expanding Your Handheld Opening an application on an expansion card Did You Know? When you insert an expansion card into the expansion slot, your handheld adds the expansion card to the category list in the upper-right corner of the screen. You can easily switch between You can install applications installed on your handheld and on the expansion card.

  • Page 128: Opening Files On An Expansion Card

    CHAPTER 6 Expanding Your Handheld Opening files on an expansion card Some applications, such as RealOne Player, require you to store your files on an expansion card instead of on your handheld. In other applications, such as palmOne™ Media, storing files on expansion cards is optional.

  • Page 129: Viewing Card Information

    CHAPTER 6 Expanding Your Handheld Viewing card information It’s easy to forget which files you put on a particular expansion card. Use the Card Info application to view the card name and type, available storage space, and a summary of its contents. Reading and writing info on an expansion card Go to the Home...

  • Page 130: Renaming A Card

    CHAPTER 6 Expanding Your Handheld Renaming a card The expansion card name appears in the category pick list and in other lists that let you choose where to store your info. When you buy a new card, give it a name that helps you remember what’s on the card.

  • Page 131: Copying Applications To An Expansion Card

    CHAPTER 6 Expanding Your Handheld Copying applications to an expansion card If you use a card reader to view your card on a computer, the file names may differ from the names you see on the Home screen. Did You Know? Some applications, such as Media, let you copy or move info between your...

  • Page 132: Removing All Information From A Card

    CHAPTER 6 Expanding Your Handheld Removing all information from a card Formatting a card removes all of its info and prepares it to accept new applications and files. [ ! ] IMPORTANT backup application and turns the card into a blank memory card. Zire™...

  • Page 133: Related Topics

    Installing and Removing Zire™ 72 Handheld • Exchanging applications and information with other Palm OS users by exchanging cards or beaming items between handhelds • Sending applications and information to other Bluetooth using Bluetooth technology on your handheld Adding applications from your computer to an expansion card, and installing other files such as photos, videos, or music ®...

  • Page 134: Chapter 7: Managing Your Contacts

    CHAPTER 7 Managing Your Contacts In this chapter Say good-bye to a paper address book that you need to update manually Adding a contact every time someone moves, changes Copying contact information their e-mail address, or gets a new into multiple contacts work extension.

  • Page 135: Adding A Contact

    CHAPTER 7 Managing Your Contacts Adding a contact If the first character you enter in the Last Name or Company field is an asterisk (*) or another symbol, that record always appears at the top of the Contacts list. That’s useful for an entry like “If Found Call [your phone number].
  • Page 136 CHAPTER 7 Managing Your Contacts To learn about capturing Cont’d. and downloading photos to your handheld, see palmOne™ Media. If multiple contacts share information, such as a company name and address, you can enter the first contact, and then copy the information into other contacts.
  • Page 137 CHAPTER 7 Managing Your Contacts If you want a reminder about a birthday, select the Reminder check box, enter the number of days before the birthday that you want to see the reminder, and then select Did You Know? Birthdays you enter in Contacts appear as untimed events in Calendar.

  • Page 138: Entering Additional Contact Information

    CHAPTER 7 Managing Your Contacts Entering additional contact information The Contact Edit screen displays certain fields by default. You can customize the Contact Edit Additional fields appear screen to display additional fields. in a contact only if you enter info into them. If you leave a field blank, it does not appear the next time you open the...

  • Page 139: Selecting Contact Field Types

    CHAPTER 7 Managing Your Contacts Selecting contact field types You can select the types of phone numbers (work, home, mobile, pager, and so on), as well as specify the instant messenger (IM) account, that you associate with a contact. Any changes you make to field types apply only to the current contact.

  • Page 140: Defining Custom Fields

    CHAPTER 7 Managing Your Contacts Defining custom fields You can define the custom fields that appear at the end of the Contact Edit screen to display any additional contact information you want, such as spouse’s or children’s names, favorite color, or any other information.

  • Page 141: Selecting A Contact As Your Business Card

    CHAPTER 7 Managing Your Contacts Selecting a contact as your business card You can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. other handhelds. To beam your business card quickly, hold down the Contacts application button for approximately two seconds.

  • Page 142: Copying Contact Information Into Multiple Contacts

    CHAPTER 7 Managing Your Contacts Copying contact information into multiple contacts You can quickly make a copy of a contact so that you can edit only the fields you need to change. For example, if two of your contacts have the same work address or phone number, duplicating You can also duplicate a the first contact simplifies entering information in the second.

  • Page 143: Locating A Contact On Your List

    CHAPTER 7 Managing Your Contacts Locating a contact on your list You can also press Right on the navigator (or tap the Quick Look Up icon at the top of the screen) to open the Quick Look Up line. Press Up and Down to select the letter of the name you want in each box, and press Right to...

  • Page 144: Deleting A Contact

    CHAPTER 7 Managing Your Contacts Deleting a contact You never know when you’re going to need to look up an old business associate. If you save an archive copy of your deleted contacts, you can refer to them later by importing them.

  • Page 145: Customizing The Contacts List

    CHAPTER 7 Managing Your Contacts Customizing the Contacts list By default, the Contacts list displays the work phone number for a contact; if no work phone number is entered, another entry is displayed. You can customize a contact’s settings to display different information on the Contacts list.You can also customize the appearance of the list.
  • Page 146 CHAPTER 7 Managing Your Contacts Zire™ 72 Handheld Customize the appearance of the Contacts list: a. From the Contacts list, open the menus b. Select Options, and then select Preferences. c. Select the display options you want: Remember last category Select the check box if you want Contacts to display the last category shown when you return to it from another application.

  • Page 147: Making Connections From Contacts

    CHAPTER 7 [ ! ] Before You Begin You must install the e-mail software included on the CD. You must also complete all the prerequisites for the e-mail and messaging applications. To use Quick Connect with your handheld’s built-in Bluetooth technology, you must set up a phone connection.
  • Page 148 CHAPTER 7 Managing Your Contacts Zire™ 72 Handheld Make a connection using Quick Connect: a. Select the contact you want. b. Press Right on the navigator or tap the Quick Connect icon the screen to open the Quick Connect dialog box. c.

  • Page 149: Customizing Quick Connect Settings

    CHAPTER 7 Managing Your Contacts Customizing Quick Connect settings You can specify which application opens when you choose a Contacts record field, and whether to add a prefix to all phone numbers. Zire™ 72 Handheld Press the Contacts application button. Customize Quick Connect settings: a.

  • Page 150: Using Tap-To-Connect

    CHAPTER 7 [ ! ] Before You Begin You must have a compatible mobile phone (sold separately) that includes Bluetooth technology and install the e-mail software included on the CD. You must also complete all the prerequisites for the e-mail and messaging applications.
  • Page 151 CHAPTER 7 Managing Your Contacts Zire™ 72 Handheld Make a connection with Tap-to-Connect: a. Select the contact you want. b. Select the entry you want to use to connect. For example, to dial a phone number, select the number you want to dial. To address an e-mail message, select an e-mail address.

  • Page 152: Working With Contacts On Your Computer

    To open Contacts on your computer, double-click the Palm Desktop icon on the Windows desktop, and then click Contacts on the launch bar. MAC ONLY To open Contacts on your computer, launch Palm Desktop software from the Palm folder, and then click Addresses. Zire™ 72 Handheld ®...

  • Page 153: Related Topics

    CHAPTER 7 Managing Your Contacts Related topics Support Click a link below to learn about these related topics: If you’re having problems with Contacts or with Moving anything else on your Around handheld, go to www.palmOne.com/ support/intl. Categories Information Privacy Sharing E-mail Messages...

  • Page 154: Chapter 8: Managing Your Calendar

    CHAPTER 8 Managing Your Calendar In this chapter Staying on top of your schedule is an important part of being productive Scheduling events both at work and at home. Calendar Color-coding your schedule can help you remember appointments and spot schedule conflicts. You can Setting an alarm view your calendar by day, week, or Rescheduling an event...

  • Page 155: Scheduling Events

    CHAPTER 8 Managing Your Calendar Scheduling events Use Calendar to manage your schedule. You can enter appointments, events without a start time, Key Term events that repeat at regular intervals, and events that span a period of time. Event The name for an entry in the Calendar application, including Scheduling an appointment...
  • Page 156 CHAPTER 8 Managing Your Calendar Did You Know? You can color-code your calendar to file events in categories. Each category has its own color. You can also mark events as private to hide them from prying eyes. Zire™ 72 Handheld Tap the line next to the time the appointment begins and enter a description.

  • Page 157: Scheduling An Event Without A Start Time

    CHAPTER 8 Managing Your Calendar Scheduling an event without a start time Keep track of events that take place on a particular date, but not at a particular time. For example, Did You Know? you may want to enter holidays, anniversaries, and deadlines. Need to reserve a date before you know the details of the...
  • Page 158 CHAPTER 8 Managing Your Calendar You can change an event without a time to a scheduled appointment. Tap the event description, tap Details, tap the Time box, and select the start and end times. Zire™ 72 Handheld Add an unscheduled event line: a.

  • Page 159: Scheduling A Repeating Event-Standard Interval

    CHAPTER 8 Managing Your Calendar Scheduling a repeating event—standard interval There’s no need to re-enter events that take place on a regular basis. Just set up a repeating event. This is a great way to block out time for things like a daily walk with the dog, a weekly team To select intervals such as meeting, a monthly game night with friends, and annual events like anniversaries and holidays.

  • Page 160: Scheduling A Repeating Event-Unusual Interval

    CHAPTER 8 Managing Your Calendar Scheduling a repeating event—unusual interval Some events don’t fit neatly into the preset repeat intervals, so you need to set up your own repeat intervals. For example, set aside time for a trip to the gym every other day, schedule a class that meets on the 1st Wednesday of each month, or enter annual holidays that occur during a particular time of month such as the 1st Monday in September or the 3rd week of November.
  • Page 161 CHAPTER 8 Managing Your Calendar To enter holidays such as Labor Day or Thanksgiving, tap Month, enter 12 on the Every line, and then tap Day as the Repeat By setting. Zire™ 72 Handheld Set the repeat interval: a. Tap Day, Week, Month, or Year as the repeat unit. b.

  • Page 162: Scheduling An Event That Is Longer Than A Day

    CHAPTER 8 Managing Your Calendar Scheduling an event that is longer than a day Reserve a block of time for events that span several days such as a vacation, conference, training Did You Know? class, or an extended project. Reserve a specific block of time during the day or use events without times to flag a series of dates.

  • Page 163: Entering A Location Or A Note For An Event

    CHAPTER 8 Managing Your Calendar Entering a location or a note for an event Enter a description of the event’s location such as a restaurant, a conference room, or your friend’s house. Enter a note such as dial-in info for a conference call or directions to a location. Zire™...

  • Page 164: Color-Coding Your Schedule

    CHAPTER 8 Managing Your Calendar Color-coding your schedule Use color-coding to quickly spot different types of events. For example, make all your family appointments green, your work appointments blue, and your appointments with friends yellow. Selecting your color-codes Each color-code represents a category of events. You can assign each category a name and select which color you want to assign to it.
  • Page 165 CHAPTER 8 Managing Your Calendar Zire™ 72 Handheld Open Day View: a. Press the Calendar application button. b. Tap the Day View icon Open the Edit Categories dialog box: a. From Day View, tap the event description. b. Tap Details. c.
  • Page 166 CHAPTER 8 Managing Your Calendar Zire™ 72 Handheld Select the color-code for the category: a. Tap New or select a category and tap Edit. b. Enter or edit the category name. c. Tap the color you want to give this category. d.

  • Page 167: Assigning A Color-Code To An Event

    CHAPTER 8 Managing Your Calendar Assigning a color-code to an event Did You Know? In Day View and Month View you can set the Display Options to show the category list so that you can view all your events or just the events for a single color-code.

  • Page 168: Setting An Alarm

    CHAPTER 8 Managing Your Calendar Setting an alarm You can customize your alarm settings in the Calendar Preferences dialog box. Did You Know? If you set your alarms in World Clock instead of Calendar, you have different alarm sound choices. Keep in mind that since World Clock alarms aren’t tied to a specific event, you won’t...

  • Page 169: Rescheduling An Event

    CHAPTER 8 Managing Your Calendar Rescheduling an event You can also use the Event Details dialog box to change the alarm, location, category, repeat, and privacy settings. Zire™ 72 Handheld Press the Calendar application button. Go to the event you want to reschedule: a.
  • Page 170 CHAPTER 8 Managing Your Calendar Zire™ 72 Handheld If you’re changing a repeating event, tap one of the following to select which event(s) you want to apply the changes to: Current Apply your changes to only the selected instance of the repeating event.

  • Page 171: Deleting Events

    CHAPTER 8 Managing Your Calendar Deleting events If an appointment is cancelled, you can delete it from your schedule. When deleting a repeating event, you can indicate whether you want to delete just the selected event, or to include other You can also delete a instances of the event.
  • Page 172 CHAPTER 8 Managing Your Calendar Zire™ 72 Handheld [ & ] OPTIONAL Select the check box to save an archive copy of the event on your computer. Select OK. If you’re deleting a repeating event, tap one of the following to select which event(s) you want to delete: Current Delete only the selected...

  • Page 173: Deleting All Your Old Events

    CHAPTER 8 Managing Your Calendar Deleting all your old events When you need more space on your handheld, or you just want to do some “housekeeping, ” you can delete all your old events. Zire™ 72 Handheld Press the Calendar application button.

  • Page 174: Checking Your Schedule

    CHAPTER 8 Managing Your Calendar Checking your schedule Sometimes you want to look at your schedule for a particular date, while other times you want to see an overview of a week or month. Press the Calendar application button repeatedly to cycle Viewing your appointments and tasks together through the four different Agenda View shows your daily schedule and any items on your Tasks list that are overdue or due...
  • Page 175 CHAPTER 8 Managing Your Calendar Zire™ 72 Handheld Do one of the following to view your schedule: • Tap an appointment to go to it in Day View. • Tap a task to go to it in Tasks. Category marker No-time icon Agenda View icon Done...

  • Page 176: Viewing Your Daily Schedule

    CHAPTER 8 Managing Your Calendar Viewing your daily schedule Day View shows your daily schedule one day at a time. You can scroll between days in the current week or jump to any other date. Zire™ 72 Handheld Open Day View: a.
  • Page 177 CHAPTER 8 Managing Your Calendar Zire™ 72 Handheld Do any of the following to view your daily schedule: • Tap the day selector to view another day in the same week, tap the arrows to scroll to the previous or next week, or tap Go To to choose a specific date. •...

  • Page 178: Viewing Your Weekly Schedule

    CHAPTER 8 Managing Your Calendar Viewing your weekly schedule Week View shows your schedule for an entire week. The timeframes that appear on the screen are based on the Start Time and End Time settings in Calendar Preferences. You can also press Right and Left on the navigator to scroll to the next or previous week.

  • Page 179: Viewing Your Monthly Schedule

    CHAPTER 8 Managing Your Calendar Viewing your monthly schedule Month View shows your schedule for a whole month. You can scroll between months or jump to any other month. You can also press Right and Left on the navigator to scroll to the next or previous month.

  • Page 180: Viewing A Yearly Calendar

    CHAPTER 8 Managing Your Calendar Viewing a yearly calendar Year View shows a calendar for an entire year. You can scroll between years or jump to any other year. You can also press Right and Left on the navigator to scroll to the next or previous month.

  • Page 181: Finding Events That Overlap

    CHAPTER 8 Managing Your Calendar Finding events that overlap When an event starts before a previous event finishes, the events overlap. You can spot events that overlap in Week View and in Day View. Customizing your calendar Control the appearance of your Calendar screens. Choose display options for Agenda View, Day View, and Month View.

  • Page 182: Customizing Display Options For Your Calendar

    CHAPTER 8 Managing Your Calendar Customizing display options for your calendar Zire™ 72 Handheld Press the Calendar application button. Open the Display Options dialog box: a. Open the menus b. Select Options, and then select Display Options. Tap the Default View pick list and select the view you want to see when you open Calendar.
  • Page 183 CHAPTER 8 Managing Your Calendar If the text is difficult to see against your new background, select a different Color Theme to change the text color. If you want to see the hours when you have nothing scheduled as well as your appointments, deselect Compress Day View.
  • Page 184 CHAPTER 8 Managing Your Calendar Zire™ 72 Handheld Tap Month and set any of the following Month View options: Show Category List Display the category pick list. By default, the Category pick list doesn’t appear. Timed Events Show events that are scheduled for a specific time.

  • Page 185: Setting Alarm And Time Options

    CHAPTER 8 Managing Your Calendar Setting alarm and time options You can view and schedule events in time slots that are before or after the start or end time. You just need to scroll to those time slots. Zire™ 72 Handheld Press the Calendar application button.
  • Page 186 CHAPTER 8 Managing Your Calendar Zire™ 72 Handheld Set any of the following alarm settings: Alarm Preset Set an alarm for each new event. When you select this check box, you also need to enter the default number of minutes, days, or hours before the event the alarm sounds.

  • Page 187: Working With Calendar On Your Computer

    To open Calendar on your computer, double-click the Palm Desktop icon on the Windows desktop, and then click Calendar on the launch bar. MAC ONLY To open Calendar on your computer, double-click the Palm Desktop icon in the Palm folder, and then click Date Book. Zire™ 72 Handheld ®...

  • Page 188: Related Topics

    E-mail Privacy Categories Common Questions Zire™ 72 Handheld ® • Beaming events to other Palm OS handheld users ® • Sending events to other Bluetooth devices by using Bluetooth technology on your handheld Sending events as attachments to e-mail messages Keeping events private by turning on security options •...

  • Page 189: Chapter 9: Managing Your Tasks

    CHAPTER 9 Managing Your Tasks In this chapter Some of the most successful people in the world are also the busiest. When Creating a task asked how they manage to do it all, Organizing your tasks busy people usually say, “I make lists. ” The Tasks application on your Marking a task complete handheld is the perfect place to make a...

  • Page 190: Creating A Task

    CHAPTER 9 Managing Your Tasks Creating a task If no task is currently selected, you can create a new task by writing Graffiti® 2 characters in the input area. Add a note to a task. Tap the Note button, enter the note text, and then select Done.

  • Page 191: Setting An Alarm

    CHAPTER 9 [ ! ] Before You Begin Create a task and assign it a due date. A task must have a due date to set an alarm. You can customize the alarm sound for your tasks in the Task Preferences dialog box.

  • Page 192: Scheduling A Repeating Task-Standard Interval

    CHAPTER 9 Managing Your Tasks Scheduling a repeating task—standard interval Repeating tasks are a great way to add tasks that happen over and over again, like taking out the trash every Thursday night or making monthly mortgage or rent payments. To select intervals such as the 2nd Tuesday of every month or the 3rd...
  • Page 193 CHAPTER 9 Managing Your Tasks Zire™ 72 Handheld Set the repeat interval: a. Tap the task description, and then tap Details. b. Tap the Repeat pick list and select how often the task repeats: Daily until, Every week, Every other week, Every month, or Every year.

  • Page 194: Scheduling A Repeating Task-Unusual Interval

    CHAPTER 9 Managing Your Tasks Scheduling a repeating task—unusual interval For tasks that don’t fit neatly into the preset repeat intervals, you can set up your own repeat intervals. For example, enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days, or changing your smoke detector battery every six months.
  • Page 195 CHAPTER 9 Managing Your Tasks To schedule an annual task, such as decorating for a holiday on the first Sunday of a particular month, select Month as the repeat unit, enter 12 on the Every line, and then tap Day as the Repeat By setting.

  • Page 196: Organizing Your Tasks

    CHAPTER 9 Managing Your Tasks Organizing your tasks Sometimes you want to look at all the things you need to do, while at other times you want to see Did You Know? only certain types of tasks. Overdue tasks have an exclamation point (!) next to the due date.

  • Page 197: Marking A Task Complete

    Options menu and select Preferences. NOTE differently. Palm Desktop software checks off all overdue instances of the task, and Microsoft Outlook checks off only the oldest instance of the task. Zire™ 72 Handheld Go to the Home...

  • Page 198: Deleting Tasks

    CHAPTER 9 Managing Your Tasks Deleting tasks If a task is cancelled, you can delete it from your Tasks list. When you delete a repeating task, you delete all other instances of the task. You can also delete all your completed tasks. You can also delete a specific task by selecting the task, tapping Details,...

  • Page 199: Deleting All Your Completed Tasks

    CHAPTER 9 Managing Your Tasks Deleting all your completed tasks Many people find it useful to refer to old tasks for tax purposes. If you save an archive copy of your deleted tasks, you can refer to them later by importing them.

  • Page 200: Customizing Your Tasks List

    CHAPTER 9 Managing Your Tasks Customizing your Tasks list Control which tasks show up in the Tasks list and how they are sorted. These settings also affect tasks in Calendar’s Agenda View. You can also choose the alarm sound for your tasks. You can also display your tasks in Calendar’s Agenda View.
  • Page 201 CHAPTER 9 Managing Your Tasks Zire™ 72 Handheld Change any of the following settings, and then select OK: Sort by Select the order in which the tasks appear in the Tasks list. Show Completed Tasks Display your finished tasks in the Tasks list. If you turn off this setting, your finished tasks disappear from the list when you check them off, but they stay in your handheld’s memory until you purge them.

  • Page 202: Working With Tasks On Your Computer

    Working with Tasks on your computer Use Tasks on your computer to view and manage your tasks. Check out the online Help in Palm Desktop software to learn how to use Tasks on your computer. The online Help includes info about the following topics: •...

  • Page 203: Related Topics

    Categories Common Questions Zire™ 72 Handheld Sending tasks as attachments to e-mail messages ® • Beaming tasks to other Palm OS handheld users ® • Sending tasks to other Bluetooth devices by using Bluetooth technology on your handheld Keeping tasks private by turning on security options...

  • Page 204: Chapter 10: Writing Memos

    CHAPTER 10 Writing Memos In this chapter Your handheld contains applications for storing the most common types of Creating a memo information: contact names and Viewing and editing a memo numbers, appointments, and so on. Memos is the tool to use for capturing Moving memos in your memos list information that is meaningful to you...

  • Page 205: Creating A Memo

    CHAPTER 10 Writing Memos Creating a memo In the Memos list, you can also just start writing to create a new memo. The first letter is automatically capitalized. Use Phone Lookup to quickly add a name and phone number to a memo.

  • Page 206: Viewing And Editing A Memo

    CHAPTER 10 Writing Memos Viewing and editing a memo The Memos list shows the first line of each memo, so make sure that first line is something you will recognize. You can change the size of the text in Memos to enhance readability.

  • Page 207: Moving Memos In Your Memos List

    You can move memos up or down in your memos list. For example, you might want to keep all Did You Know? memos on a certain topic grouped together. ® If you use Palm Desktop software for synchronizing, you can...

  • Page 208: Deleting A Memo

    CHAPTER 10 Writing Memos Deleting a memo Need to retrieve that holiday recipe you stored? If you save an archive copy of your deleted memos, you can refer to them later by importing them. Zire™ 72 Handheld Go to the Home screen and select Memos Open the Delete Memo dialog box:...

  • Page 209: Working With Memos On Your Computer

    To open Memos on your computer, double-click the Palm Desktop icon on the Windows desktop, and then click Memos on the launch bar. MAC ONLY To open Memos on your computer, launch Palm Desktop software from the Palm folder, and then select Memos. Zire™ 72 Handheld ®...

  • Page 210: Related Topics

    Lookup Organizing memos by arranging them into categories and sorting them Keeping memos private by turning on security options ® • Beaming memos to other Palm OS handheld users ® • Sending memos to other Bluetooth devices using the Bluetooth...

  • Page 211: Chapter 11: Writing Notes In Note Pad

    CHAPTER 11 Writing Notes in Note Pad In this chapter Need to jot down a phone number or a reminder to yourself? Avoid fumbling Creating a note for scraps of paper, and write Viewing and editing a note important reminders in Note Pad. You can use Note Pad to do everything you Deleting a note might do with a piece of paper and a...

  • Page 212: Creating A Note

    CHAPTER 11 [ ! ] Before You Begin Make sure full-screen writing is turned off. You cannot create or edit notes in Note Pad when full-screen writing is on. Tap the pen selector to change the pen width or to select the eraser. To clear the screen completely, tap the note (anywhere but the title),...

  • Page 213: Choosing The Pen And Paper (Background) Colors

    CHAPTER 11 Writing Notes in Note Pad Choosing the pen and paper (background) colors Zire™ 72 Handheld Go to the Home screen and select Note Pad Open the Select Colors dialog box: a. Select Done to display the Note Pad list. b.
  • Page 214 CHAPTER 11 Writing Notes in Note Pad Zire™ 72 Handheld Select the pen and paper colors: a. Tap Pen, and then tap the ink color you want to use. b. Tap Paper, and then tap the background color you want to use. c.

  • Page 215: Setting An Alarm

    CHAPTER 11 Writing Notes in Note Pad Setting an alarm To use a note as a reminder, set an alarm for that note. Change the alarm sound by opening the Options menu, selecting Preferences, and then selecting a sound from the Alarm Sound pick list.
  • Page 216 CHAPTER 11 Writing Notes in Note Pad You can also open the Set Alarm dialog box by selecting a note and tapping the right edge of the screen next to the note title. Zire™ 72 Handheld Set the alarm: a. Open the menus b.

  • Page 217: Viewing And Editing A Note

    CHAPTER 11 Writing Notes in Note Pad Viewing and editing a note Sort the Note Pad list alphabetically, by date, or manually. Open the Options menu, select Preferences, and then tap the Sort by pick list. If you sort manually, you can rearrange the list by dragging notes to another position in the...

  • Page 218: Deleting A Note

    CHAPTER 11 Writing Notes in Note Pad Deleting a note You can also Delete a note by opening the Record menu and selecting Delete Note. Want to get rid of those deletion confirmation messages? Open the Options menu, select Preferences, and then uncheck the Confirm note delete check box.

  • Page 219: Working With Note Pad On Your Computer

    • Sorting notes • Sharing notes WINDOWS ONLY To open Note Pad on your computer, double-click the Palm Desktop icon on the Windows desktop, and then click Note Pad on the launch bar. MAC ONLY To open Note Pad on your computer, double-click the Note Pad icon in the Palm folder.

  • Page 220: Related Topics

    Common Questions Zire™ 72 Handheld • Opening applications • Using menus ® • Beaming notes to other Palm OS handheld users ® • Sending notes to other Bluetooth devices by using Bluetooth technology on your handheld Sending notes as attachments to e-mail messages...

  • Page 221: Chapter 12: Performing Calculations

    CHAPTER 12 Performing Calculations In this chapter Whether you’re figuring the tip on a restaurant bill, or balancing your Calculator buttons checkbook, it’s always nice to have a Viewing recent calculations calculator on hand. And because it’s part of your handheld, there’s no need Related topics to carry a separate calculator.

  • Page 222: Calculator Buttons

    CHAPTER 12 Performing Calculations Calculator buttons Use the memory buttons to store and recall a number you enter in multiple calculations. If you make a mistake entering a number in the middle of a calculation, use the CE button to re-enter the number without starting the calculation over.

  • Page 223: Viewing Recent Calculations

    CHAPTER 12 Performing Calculations Viewing recent calculations View recent calculations to confirm that you entered everything correctly. Did You Know? Viewing recent calculations is helpful when double-checking the math in your checkbook register. Did You Know? Calculator History also has these functions: Clear Tap here to clear the calculator’s history.

  • Page 224: Related Topics

    CHAPTER 12 Performing Calculations Related topics Support Click the links below to learn about these related topics: If you’re having problems with Calculator or anything Moving around else on your handheld, go to www.palmOne.com/ support/intl. Entering information Zire™ 72 Handheld •...

  • Page 225: Chapter 13: Managing Your Expenses

    CHAPTER 13 Managing Your Expenses In this chapter Tired of trying to re-create your business trip when you return? Adding an expense Expense makes it easy to keep track of Choosing currency options what you paid for that dinner in New York with your new sales group.

  • Page 226: Adding An Expense

    CHAPTER 13 Managing Your Expenses Adding an expense Did You Know? Expense is not just for business. Use it to help plan your budget by figuring out how much you spend each month on things like entertainment and dining out. Add an expense simply by writing the first letter of the expense type.
  • Page 227 CHAPTER 13 Managing Your Expenses Add extra information to your expense items. Select the item and tap Details. Then tap Note and enter the information. Tap Lookup in the Attendees list to pull names from Contacts. Did You Know? After you synchronize, you can send your expense information to a spreadsheet on your...

  • Page 228: Choosing Currency Options

    CHAPTER 13 Managing Your Expenses Choosing currency options Expense is even easier to use when you customize the currency list. You can choose what currencies appear in the pick list, what symbol automatically appears in new expenses, and even create your own currency symbol. Customizing the currency pick list Place the currency symbols that you use most often in the currency pick list.

  • Page 229: Presetting The Currency Symbol

    CHAPTER 13 Managing Your Expenses Cont’d. Presetting the currency symbol Choose which currency symbols appear when you add a new expense. If you’re entering several expenses that all use the same currency, change the preset currency to that symbol to save time. When you’re finished with those expenses, change it again to the...

  • Page 230: Creating A Currency Symbol

    CHAPTER 13 Managing Your Expenses Creating a currency symbol If the currency you want to use is not in the pick list of countries, you can create your own symbol. Zire™ 72 Handheld Choose the default currency: a. Tap the Default Currency pick list.
  • Page 231 CHAPTER 13 Managing Your Expenses Zire™ 72 Handheld Create the custom symbol: a. Tap a Country box. b. Enter the name of the country and the symbol that you want. c. Select OK, and then select OK again. Done...

  • Page 232: Deleting Expenses

    CHAPTER 13 Managing Your Expenses Deleting expenses Delete individual expenses, or an entire category of expenses at once. Deleting an individual expense Zire™ 72 Handheld Go to the Home screen and select Expense Select the expense you want to delete. Delete the item: a.

  • Page 233: Deleting An Entire Category Of Expenses

    CHAPTER 13 Managing Your Expenses Deleting an entire category of expenses To combine expenses from different categories, rename one category to match the other category’s name. Did You Know? There is another way to delete a category. Tap the Category pick list and select Edit Categories.

  • Page 234: Customizing The Expense List

    CHAPTER 13 Managing Your Expenses Customizing the expense list You can change the appearance of the expense list. Did You Know? Customizing the expense list makes it easy to see how much you spent on each type of expense. For example, to see how much you spent on taxis, sort your expenses by...

  • Page 235: Working With Expense On Your Computer

    • Transfer expense information to other applications, such as Microsoft Excel, using the Send or Export command in Palm Desktop software. To open Expense on your computer, double-click the Palm Desktop icon on the Windows desktop, and then click Expense on the launch bar.

  • Page 236: Related Topics

    CHAPTER 13 Managing Your Expenses Related topics Support Click a link below to learn about these related topics: If you’re having problems with Expense or anything Moving around else on your handheld, go to www.palmOne.com/ support/intl. Entering information Calculator Categories Customizing Zire™...

  • Page 237: Chapter 14: Recording Voice Memos

    CHAPTER 14 Recording Voice Memos In this chapter In a familiar scene from old movies, the boss calls in his secretary to “take a Creating a voice memo memo. ” But if you are not fortunate Listening to a voice memo enough to have such support at your disposal—or if that brilliant marketing Setting an alarm for a voice...

  • Page 238: Creating A Voice Memo

    CHAPTER 14 Recording Voice Memos Creating a voice memo You can create a quick voice memo using the application button on the side of your handheld, or Did You Know? you can use the pause control for a longer memo that you can pause and restart as your ideas You can automatically flow.

  • Page 239: Creating A Longer Voice Memo Using The Pause Control

    CHAPTER 14 Recording Voice Memos Creating a longer voice memo using the pause control Pause and resume recording as many times as you want to make sure you capture all of your thoughts. Zire™ 72 Handheld Go to the Home screen and select Voice Memo Alternately, you can press and quickly release the Voice Memo application button...
  • Page 240 CHAPTER 14 Recording Voice Memos Once you pause your recording, you can use other applications and come back later to resume recording. To resume recording, just tap the Voice Memo icon or press and release the Voice Memo application button, and then tap Record.
  • Page 241 CHAPTER 14 Recording Voice Memos Zire™ 72 Handheld [ & ] OPTIONAL Tap on the title line and enter a title for your memo. You can choose to leave the time as part of the title or remove it. You can also select a category to store your memo.

  • Page 242: Listening To A Voice Memo

    CHAPTER 14 Recording Voice Memos Listening to a voice memo You can sort the Voice Memo list by date, alphabetically, by length of memo, or manually. Go to the Preferences menu and tap the Sort by pick list to select a sorting scheme.
  • Page 243 CHAPTER 14 Recording Voice Memos Zire™ 72 Handheld [ & ] OPTIONAL Set the volume level: a. Select the Speaker icon. b. Press Up or Down on the navigator to adjust the volume. c. Press Done. Select Done. Done...

  • Page 244: Setting An Alarm For A Voice Memo

    CHAPTER 14 Recording Voice Memos Setting an alarm for a voice memo You can use a concerto or a bird chirp or to a number of other sounds for your alarm. Open the menus, select Options, and then select Preferences. Tap the Alarm pick list to select a sound.
  • Page 245 CHAPTER 14 Recording Voice Memos Zire™ 72 Handheld [ & ] OPTIONAL Select the Auto-play check box to automatically play the voice memo when the alarm goes off. Select OK. Done...

  • Page 246: Saving A Voice Memo To An Expansion Card

    Did You Know? When you store voice memos on an expansion card, they do not appear in the Voice Memo ® portion of Palm Desktop ® software after a HotSync operation and are not backed up. Did You Know?

  • Page 247: Automatically Storing All Voice Memos On An Expansion Card

    CHAPTER 14 Recording Voice Memos Automatically storing all voice memos on an expansion card Zire™ 72 Handheld Go to the Home screen and select Voice Memo Open the Alarm dialog box: a. Open the menus b. Select Options, and then select Preferences. Select the check box Record automatically to expansion card, if present.

  • Page 248: Related Topics

    CHAPTER 14 Recording Voice Memos Related topics Support Click a link below to learn about these related topics: If you’re having problems with Voice Memo or with Moving anything else on your Around handheld, go to www.palmOne.com/ support/intl. Categories Privacy Sharing E-mail Common...

  • Page 249: Chapter 15: Taking And Viewing Photos And Videos

    CHAPTER 15 Taking and Viewing Photos and Videos In this chapter A picture may be worth a thousand words, but what happens when you Supported file types have a thousand pictures—or videos— Capturing a photo that you are trying to keep organized? Or when that unexpected perfect Recording a video moment happens that you need to...

  • Page 250: Supported File Types

    IMPORTANT see the Photo Video Audio readme file in the documents folder on the CD included with your handheld. If you have installed the CD, this folder and file are also in the Palm folder on your desktop. Zire™ 72 Handheld You can record and save videos to an expansion card only.

  • Page 251: Capturing A Photo

    CHAPTER 15 Taking and Viewing Photos and Videos Capturing a photo 0and select Customize any picture you capture or view on your handheld by using the drawing tool to annotate the photo. Tap the palmOne Media button to view all photos and videos in the current album.
  • Page 252 CHAPTER 15 Taking and Viewing Photos and Videos To save photos automatically without reviewing them, disable photo review. Did You Know? If photo review is enabled with timeout, the photo is saved automatically if you do not select Save or Trash within three seconds.

  • Page 253: Recording A Video

    CHAPTER 15 Taking and Viewing Photos and Videos Recording a video [ ! ] IMPORTANT inserted into the expansion card slot. You cannot save video files directly on your handheld. If no expansion card is inserted in the slot, an error message appears.
  • Page 254 CHAPTER 15 Taking and Viewing Photos and Videos Zire™ 72 Handheld Capture the video: a. Move the handheld until the scene you want to capture appears on the screen. b. Select Record. Pause, resume, and complete recording: a. Select Pause to pause Pause indicator recording if needed.
  • Page 255 CHAPTER 15 Taking and Viewing Photos and Videos To save videos automatically without reviewing them, disable video review. Tap and drag the progress indicator bar to jump to a different section of the video. Tap Pause to pause video playback. Zire™...

  • Page 256: Adjusting The Camera Settings

    CHAPTER 15 Taking and Viewing Photos and Videos Adjusting the camera settings Zire™ 72 Handheld Press the Camera application button. Adjust the basic camera settings: a. Select photo or video mode, and then select the Options button. Photo capture Options button Video recording Options button b.
  • Page 257 CHAPTER 15 Taking and Viewing Photos and Videos Tap Default on the Cont’d. Advanced Photo Settings screen to return to the preset camera settings. Zire™ 72 Handheld Review photos/videos Select whether to review a photo or video before saving it. Date stamp (Photos only) Select whether to mark your photos with the date and time they are taken.

  • Page 258: Viewing Photos Or Videos

    CHAPTER 15 Taking and Viewing Photos and Videos Viewing photos or videos You can view photos and videos in the following ways: If the camera is open, you Thumbnail View miniature preview versions of your photos and videos. can open the palmOne Media application by List View names and dates of photos and videos on your handheld (photos only) or an tapping the palmOne...
  • Page 259 CHAPTER 15 Taking and Viewing Photos and Videos Can’t remember what album your photo or video is in? Select All Handheld or All <card name> from the pick list. Did You Know? When you tap Play to view a video, the button changes to Pause.

  • Page 260: Viewing A Photo Or Video In List View

    CHAPTER 15 Taking and Viewing Photos and Videos Viewing a photo or video in List view Zire™ 72 Handheld Tap anywhere in the photo or video to return to the Thumbnail view screen. Done Go to the Home screen and select Media View photos or videos in List view: a.

  • Page 261: Viewing A Slide Show

    CHAPTER 15 Taking and Viewing Photos and Videos Viewing a slide show By default, both photos and videos in an album are displayed during a slide show. To view photos only, select Preferences from the Options menu, and then deselect the Show videos in Slide Show You can set how long a check box.
  • Page 262 CHAPTER 15 Taking and Viewing Photos and Videos Zire™ 72 Handheld View a slide show: a. Tap the pick list in the upper- right corner and select the album containing the photos and/or videos you want to view. b. Tap Slide Show. Tap a photo or video to stop the slide show and return to Thumbnail or List view.

  • Page 263: Rotating A Photo

    If you receive a message that the photo is too large to rotate on your handheld, synchronize, and then open and rotate the photo in Palm Desktop software. Synchronize again to send the rotated photo back to your handheld (Windows only). Zire™ 72 Handheld...

  • Page 264: Zooming In And Out Of Photos

    CHAPTER 15 Taking and Viewing Photos and Videos Zooming in and out of photos You can zoom in and out to enlarge or shrink the image size of any photo you are viewing that has a resolution of 320 x 320 pixels or higher. For photos too large to view the entire image on the screen, you can pan to view different sections of the image.
  • Page 265 CHAPTER 15 Taking and Viewing Photos and Videos Did You Know? When an image is at maximum enlargement, the magnify tool no longer appears on the screen. Likewise, when the image is shrunk to the smallest size, the zoom out tool no longer appears.

  • Page 266: Viewing And Editing Photo Or Video Details

    CHAPTER 15 Taking and Viewing Photos and Videos Viewing and editing photo or video details Photos or videos with notes appear with a note icon to the right in List view. In Album view, you can view details for an entire album by opening the menus, and then selecting Album Details...
  • Page 267 CHAPTER 15 Taking and Viewing Photos and Videos Zire™ 72 Handheld View photo or video details: a. Open the menus b. Select Details from the Media menu. c. In addition to viewing photo or video details, you can do the following: Change name Select the photo or video name and enter a new name.

  • Page 268: Organizing Photos And Videos

    CHAPTER 15 Taking and Viewing Photos and Videos Organizing photos and videos You can organize your photos and videos in the following ways: If a photo is saved on • Create albums and place your photos and videos in those albums your handheld, you can save it only to an album •...
  • Page 269 CHAPTER 15 Taking and Viewing Photos and Videos If you are not already in the album you want to organize, tap the pick list in the upper-right corner and select the album you want. Drag the stylus across multiple photos and/or videos to add or remove them all at once.

  • Page 270: Moving A Photo Or Video Within And Between Albums

    CHAPTER 15 Taking and Viewing Photos and Videos Moving a photo or video within and between albums Did You Know? If you remove a photo or video from an album, it is moved to the Unfiled category. The photo is not deleted from your handheld (photos only) or the expansion card.

  • Page 271: Sorting Photos And Videos In List View

    CHAPTER 15 Taking and Viewing Photos and Videos Sorting photos and videos in List view You must be in an album containing both videos and photos to sort by type; otherwise, the video icon does not appear. Also, you must be in an album to sort manually;...

  • Page 272: Sorting Albums

    CHAPTER 15 Taking and Viewing Photos and Videos Sorting albums You must have albums on an expansion card, and the card must be inserted into your handheld’s expansion slot, to sort by location; otherwise, the card icon does not appear. Zire™...

  • Page 273: Personalizing A Photo

    CHAPTER 15 Taking and Viewing Photos and Videos Personalizing a photo Use the drawing tool to add a personal touch to a photo. Did You Know? Create multicolored art by drawing on a photo, selecting a different drawing color, and then drawing in the new color.
  • Page 274 CHAPTER 15 Taking and Viewing Photos and Videos Zire™ 72 Handheld Select one of the following to save or reject changes: Replace Original Saves the photo with drawing in place of the original photo with no drawing; the original photo is lost. Save as New Photo Saves both the photo with drawing and the original photo with no drawing.

  • Page 275: Copying A Photo

    CHAPTER 15 Taking and Viewing Photos and Videos Copying a photo You can copy photos from your handheld to an expansion card, and vice versa. NOTE into the expansion card slot. You cannot copy video files to your handheld. Copy an entire album by opening the menus, selecting Album, selecting Copy Album to...

  • Page 276: Deleting A Photo Or Video

    CHAPTER 15 Taking and Viewing Photos and Videos Deleting a photo or video Delete an entire album by selecting Album Details from the Album menu, selecting the album you want, and then selecting Delete. You can also delete a photo or video from the Media Details screen, or delete an album from the Album Details screen, by...

  • Page 277: Sharing Photos And Videos

    Palm Desktop Help for • Create a multimedia message containing photos. information. • Beam a photo or video to other Palm OS • Copy a photo or video from your handheld to your desktop computer, or from computer to handheld, by synchronizing.

  • Page 278: Working With Palmone Media On Your Computer

    • Creating slide shows of photos and videos • Sorting photos and videos • Organizing your photos and videos into albums To open Media on your computer, double-click the Palm Desktop icon on the Windows desktop, and then click Media on the launch bar. NOTE Zire™...

  • Page 279: Related Topics

    Zire™ 72 Handheld • Opening applications • Using menus • Beaming photos and videos to other Palm OS • Sending photos and videos to other Bluetooth Bluetooth technology on your handheld Sending photos and videos as attachments to e-mail messages...

  • Page 280: Chapter 16: Listening To Music

    CHAPTER 16 Listening to Music In this chapter Are you tired of listening to small talk during that long commute on the bus Transferring MP3 files to an or train? Do you need something expansion card smaller than a CD player when you’re Transferring music from a CD out for a walk or at the gym? RealOne to an expansion card...

  • Page 281: Transferring Mp3 Files To An Expansion Card

    CHAPTER 16 Listening to Music Transferring MP3 files to an expansion card The RealOne software that comes with your handheld is compatible with the popular MP3 audio file format. If your MP3 files are already on your computer’s hard drive, you need to transfer them You can also use a card to an expansion card to listen to them on your handheld.
  • Page 282 Insert an expansion card into your handheld. Select the MP3 files you want to transfer: a. Drag and drop the MP3 files onto the Send To Handheld droplet in the Palm folder. b. In the Send To Handheld dialog box, select your username and click OK.
  • Page 283 CHAPTER 16 Listening to Music Zire™ 72 Handheld Synchronize your handheld with your computer. NOTE Be patient; transferring music to an expansion card can take several minutes. Done...

  • Page 284: Transferring Music From A Cd To An Expansion Card

    CHAPTER 16 [ ! ] Before You Begin Windows Install RealOne Player on your computer. Zire™ 72 Handheld Listening to Music Transferring music from a CD to an expansion card If your songs are on a CD and you want to listen to them on your handheld, use RealOne Player on your computer to convert and transfer the files.
  • Page 285 CHAPTER 16 Listening to Music If you want to select only a few songs, click Deselect All, and then click the check box next to the songs you want to select. Did You Know? A 64MB expansion card holds about an hour of music (capacity varies with sampling rates).
  • Page 286 IMPORTANT Do not tap the HotSync icon. Select the songs you want to transfer: a. In RealOne Player on your computer, click Devices. b. If necessary, double-click Palm Handheld, and then double-click Card. c. Click Add Clips. Clips Devices Continued...
  • Page 287 CHAPTER 16 Listening to Music On your handheld, tap Cont’d. Songs to view a list of the songs available for you to play. The songs you just transferred are at the bottom of the list. Zire™ 72 Handheld d. In the Add Clips window, select the songs you want to add, and then click Add Clips.

  • Page 288: Playing Music On Your Handheld

    CHAPTER 16 Listening to Music Playing music on your handheld If RealOne Mobile Player reaches the preset period of inactivity before you exit the application, the screen turns off and the music continues playing. To set the period of inactivity, open the Options menu and select Preferences.

  • Page 289: Managing Playlists

    CHAPTER 16 Listening to Music Managing playlists You can create as many playlists as you want. Creating a playlist For tips on using RealOne Mobile Player, open the Options menu and select Help. Zire™ 72 Handheld On your handheld, press the Music application button.
  • Page 290 CHAPTER 16 Listening to Music To quickly select all the songs in the list, tap Select All. To quickly unselect all the songs, tap Select None. Zire™ 72 Handheld Add songs to the playlist: a. Tap Add. b. Select the check box next to the songs you want to include on the playlist.

  • Page 291: Playing Songs From A Playlist

    CHAPTER 16 Listening to Music Playing songs from a playlist Zire™ 72 Handheld On your handheld, press the Music Select a song from a playlist: a. Tap Playlists. b. Tap the playlist you want to play. c. Tap the first song you want to play.

  • Page 292: Editing A Playlist

    CHAPTER 16 Listening to Music Editing a playlist Zire™ 72 Handheld On your handheld, press the Music application button. Open the playlist you want to edit: a. Tap Playlists. b. Tap the playlist you want to edit. c. Tap Edit. Continued...
  • Page 293 CHAPTER 16 Listening to Music Zire™ 72 Handheld Tap Edit and do any of the following: Delete a song Select a song and tap Remove to delete the song from the playlist. Add a song Tap Add, select a song’s check box, and then tap Done. Move a song Select a song and tap the up arrow or down arrow to move the song up or down one slot.

  • Page 294: Deleting A Playlist

    CHAPTER 16 Listening to Music Deleting a playlist Zire™ 72 Handheld On your handheld, press the Music application button. Open the playlist you want to delete: a. Tap Playlists. b. Tap the playlist you want to delete. Delete the list: a.

  • Page 295: Viewing Song Info

    CHAPTER 16 Listening to Music Viewing song info You can view details for the song that is currently playing. Zire™ 72 Handheld On your handheld, press the Music application button. Select a song to play and view: • To play and view the current song, tap Play.

  • Page 296: Working With Realone Player On Your Computer

    CHAPTER 16 Listening to Music Working with RealOne Player on your computer WINDOWS ONLY Use RealOne Player on your computer to play and manage your songs. Check out the online Help in RealOne Player to learn how to use RealOne Player on your computer. The online Help includes info about the following topics: •...

  • Page 297: Related Topics

    • Inserting and removing expansion cards • Naming expansion cards • Viewing the contents of a card • Installing the RealOne software on your computer • Using Palm Quick Install and the Send To Handheld droplet Answers to frequently asked questions about RealOne Mobile Player...

  • Page 298: Chapter 17: Connecting Wirelessly To Other Devices

    CHAPTER 17 Connecting Wirelessly to Other Devices In this chapter Your handheld helps keep your world organized by storing contact What can I do with the built- information, recording appointments, in Bluetooth technology? and so on. Now, your handheld can Entering basic Bluetooth actually connect you to the world—...

  • Page 299: What Can I Do With The Built-In Bluetooth Technology

    CHAPTER 17 Key Term Bluetooth Technology that enables devices such as handhelds, mobile phones, and computers to connect wirelessly to each other. [ ! ] Before You Begin Any device you connect to must also be a Bluetooth device. Check the user guide for your device to enable the Bluetooth features.

  • Page 300: What Is Device Discovery

    CHAPTER 17 Connecting Wirelessly to Other Devices What is device discovery? Discovery is the process in which your handheld searches for other Bluetooth devices within its range (approximately thirty feet). As each device is discovered, it shows up in your Discovery Results.

  • Page 301: Entering Basic Bluetooth Settings

    CHAPTER 17 Connecting Wirelessly to Other Devices Entering basic Bluetooth settings Key Term Discoverable Setting that allows other Bluetooth devices to find and connect with your handheld. Your handheld must be on to be discoverable. If you are trying to conserve battery life, turn Discoverable mode off.

  • Page 302: Setting Up A Phone Connection

    Updater application (Windows only) and tap on Home/Phone Link. Phone Link Updater is installed on your desktop computer when you install Palm® Desktop software from the CD. Key Term Trusted pair Two devices—for example, your handheld and your mobile phone—that can...
  • Page 303 (Windows only) If the phone still does not appear, run the Phone Link Updater application and then go to step 4. Phone Link Updater is installed on your desktop computer when you install Palm Desktop software from the (Mac only) If the phone still does not appear on the list, go to www.palmone.com/us/support/downloads/phonelink.html to download...
  • Page 304 CHAPTER 17 Connecting Wirelessly to Other Devices Key Term Passkey Like a password, the passkey is a security measure. Your handheld can only connect with a device that has the same passkey. For example, to connect to your mobile phone, you need to enter the same passkey on your handheld and on your...
  • Page 305 CHAPTER 17 Connecting Wirelessly to Other Devices Key Term GPRS Acronym for General Packet Radio Service, a method of sending information wirelessly at high speeds. Select Yes in step 7 only if you have a GPRS account for your mobile phone. Zire™...
  • Page 306 CHAPTER 17 Connecting Wirelessly to Other Devices Contact your ISP (for example, AOL or Earthlink) or your wireless carrier (for example, Orange or Cingular) if you are not sure about any of these settings. Zire™ 72 Handheld If you selected Yes in step 7: a.

  • Page 307: Accessing E-Mail And The Web Wirelessly

    CHAPTER 17 Connecting Wirelessly to Other Devices Accessing e-mail and the web wirelessly After you set up a connection with a mobile phone, you can send and receive e-mail or browse the web wirelessly using this connection. NOTE set up an e-mail account on your handheld before you can send or receive e-mail messages. Did You Know? You can select the Bluetooth indicator on...
  • Page 308 CHAPTER 17 Connecting Wirelessly to Other Devices Key Term Service Way of connecting to a mobile phone to send information wirelessly, for example, through a high-speed (GPRS) carrier or a dial-up account with an Internet service provider (ISP). When you enter a URL in Web Pro or select Get and Send in Versamail, a connection automatically...

  • Page 309: Setting Up A Connection To Your Desktop Computer

    CHAPTER 17 Connecting Wirelessly to Other Devices Setting up a connection to your desktop computer Once you have set up your PC as a trusted device, you can set up your handheld and desktop computer to synchronize wirelessly. To access the Internet through the desktop computer's network connection, you must...
  • Page 310 CHAPTER 17 Connecting Wirelessly to Other Devices Zire™ 72 Handheld Create a trusted connection. a. Select Next. b. Enter the passkey number for your PC and select OK. Set up your PC user name and password: a. Enter the username and password for your PC and select Next.

  • Page 311: Setting Up A Connection For Wireless Synchronization

    CHAPTER 17 Connecting Wirelessly to Other Devices Setting up a connection for wireless synchronization Zire™ 72 Handheld Go to the Home screen and select Bluetooth Open the PC Setup dialog box: a. Select Setup Devices. b. Select PC Setup. c. Select Bluetooth HotSync. d.
  • Page 312 CHAPTER 17 Connecting Wirelessly to Other Devices To synchronize with your computer, go to HotSync Manager and tap the pick list below the HotSync icon to select your computer from the list. Tap the HotSync icon to begin synchronization. Zire™ 72 Handheld Set up a connection for wireless synchronization: a.

  • Page 313: Setting Up A Connection To A Network

    CHAPTER 17 [ ! ] Before You Begin You must get the passkey, username, and password for the LAN from the Network Administrator. Key Term LAN Acronym for Local Area Network. LAN refers to a local network that connects computers located in your home or business.
  • Page 314 CHAPTER 17 Connecting Wirelessly to Other Devices Zire™ 72 Handheld Create a trusted connection. a. Select Yes to add the LAN as a trusted device. b. Select Next. c. Enter the passkey number for the LAN and select OK. Enter the username and password for the LAN and select Next.

  • Page 315: Creating Trusted Pairs

    CHAPTER 17 Connecting Wirelessly to Other Devices Creating trusted pairs After you have set up your phone and computer as trusted devices, you may want to set up other Did You Know? trusted devices, such as friend’s handheld. When your device recognizes a trusted device, your When your handheld and device automatically accepts communication, bypassing the discovery and authentication Bluetooth are on and the...
  • Page 316 CHAPTER 17 Connecting Wirelessly to Other Devices You can delete a trusted device or view the details about a trusted device, such as the device address and your most recent connection. In Bluetooth Manager, select Setup Devices, and then Trusted devices. Select the appropriate device and tap Details.

  • Page 317: Setting Advanced Bluetooth Features

    CHAPTER 17 Connecting Wirelessly to Other Devices Setting advanced Bluetooth features These advanced settings are used in special circumstances. Storing recently found device names When you enable or disable the device name cache you control whether or not your handheld retrieves the names of remote devices each time the discovery process takes place.

  • Page 318: Allowing Your Handheld To Wake Up When It Is Turned Off

    CHAPTER 17 Connecting Wirelessly to Other Devices Allowing your handheld to wake up when it is turned off You can set your handheld to receive information through Bluetooth connections when your handheld is turned off. The radio remains on, but your device is not discoverable. For another Bluetooth device or application to wake up your handheld, they must know your device name.

  • Page 319: Related Topics

    CHAPTER 17 Connecting Wirelessly to Other Devices Related topics Support Click a link below to learn about these related topics: If you’re having problems with Bluetooth or with Moving anything else on your Around handheld, go to www.palmOne.com/ support/intl. E-mail Messages Contacts Synchronizing...

  • Page 320: Chapter 18: Sending And Receiving E-Mail Messages

    CHAPTER 18 Sending and Receiving E-mail Messages In this chapter If you already know how efficient e-mail is for staying in touch with Upgrading an existing e-mail personal and business contacts, account VersaMail™ personal e-mail software About e-mail accounts brings you a new level of convenience: Creating an account e-mail on the go.

  • Page 321: Upgrading An Existing E-Mail Account

    CHAPTER 18 [ ! ] Before You Begin Before you can set up an e-mail account on your handheld, you must do the following: • Install the VersaMail application from the installation CD onto your handheld. • If you don’t already have one, establish an account with an Internet service provider or a...

  • Page 322: About E-Mail Accounts

    CHAPTER 18 Sending and Receiving E-mail Messages About e-mail accounts The VersaMail application is software that lets you access e-mail on your handheld from an account with an e-mail provider (such as Earthlink or Yahoo) or from your corporate e-mail account.

  • Page 323: Using A Corporate E-Mail Account

    CHAPTER 18 Sending and Receiving E-mail Messages • The name of the outgoing mail (Simple Mail Transfer Protocol, or SMTP) server • Your account’s security feature (if it has one), such as Secure Socket Layer (SSL), Authenticated Post Office Protocol (APOP), or Extended Simple Mail Transfer Protocol (ESMTP) •...

  • Page 324: Vpns

    CHAPTER 18 Sending and Receiving E-mail Messages With a corporate e-mail account, you can access the following types of mail servers, among others: • Microsoft Exchange • Lotus Domino • Sun iPlanet VPNs If you want to access e-mail on your handheld using your corporate e-mail account, you may need to set up a virtual private network (VPN) on your handheld.

  • Page 325: Creating An Account

    CHAPTER 18 Sending and Receiving E-mail Messages Creating an account [ ! ] IMPORTANT another handheld, you must do so before you enter your e-mail account information in the VersaMail application. If you enter the e-mail account information first and then synchronize your handheld to an existing username, the e-mail account information you entered is overwritten.
  • Page 326 CHAPTER 18 Sending and Receiving E-mail Messages Key Term Protocol Settings your e-mail provider uses to receive e-mail messages. Most providers use the Post Office Protocol (POP); a few use the Internet Message Access Protocol (IMAP). If your e-mail provider appears on the Mail Service pick list, you don’t need to select a protocol.
  • Page 327 CHAPTER 18 Sending and Receiving E-mail Messages Your username is usually the part of your e-mail address appearing before the @ symbol, not your entire e-mail address. Check with your ISP if you are not sure what username to enter. Did You Know? Your incoming mail server is also called your...
  • Page 328 CHAPTER 18 Sending and Receiving E-mail Messages Zire™ 72 Handheld Do one of the following: Finish setup Select Done to finish setup and go to the Inbox of the account you set up, where you can begin getting and sending e-mail. [ ! ] IMPORTANT If you set up a...

  • Page 329: Setting Advanced Mail Options

    CHAPTER 18 Sending and Receiving E-mail Messages Setting advanced mail options Did You Know? The POP protocol does not support retrieval of unread mail only from the server. If you have a POP e-mail account, the VersaMail application downloads all messages from the server regardless of whether you have read them (for...
  • Page 330 CHAPTER 18 Sending and Receiving E-mail Messages Cont’d. Zire™ 72 Handheld Port Number The port number setting defaults to 110 for POP and to 143 for IMAP servers. You may need to change the port number if you choose to retrieve incoming mail over a secure connection (see the next item).
  • Page 331 CHAPTER 18 Sending and Receiving E-mail Messages Zire™ 72 Handheld Set outgoing mail options: a. Select any of the following: Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith. ” Reply To Address Enter the e-mail address that you want recipients to see and reply to on your e-mail messages, only if this is different from the e-mail address from which you are...
  • Page 332 CHAPTER 18 Sending and Receiving E-mail Messages Use a signature to add your name and phone number to all outgoing messages. Zire™ 72 Handheld Add a signature: a. Tap the Attach Signature to messages check box, and then enter the text of the signature. b.

  • Page 333: Testing Your New Account

    CHAPTER 18 Sending and Receiving E-mail Messages If you need to enter new authentication information, enter your username, tap the Password box, enter a password, and then select OK. Check with your e-mail service provider for authentication username and password information.

  • Page 334: Managing E-Mail Accounts

    CHAPTER 18 Sending and Receiving E-mail Messages If you set up a synchronize-only e-mail account, you need to configure this account on your computer. You can’t synchronize e-mail on your handheld with e-mail on your computer unless you configure the account on your computer. Managing e-mail accounts After you can create an account, you can edit or delete it, or customize the account by adding ESMTP authentication, selecting a specific service to connect to your network, and more.

  • Page 335: Deleting An E-Mail Account

    CHAPTER 18 Sending and Receiving E-mail Messages Deleting an e-mail account When you delete an account in the VersaMail application, the account is removed from your handheld. The account still exists on the server. For example, deleting your Yahoo account from the VersaMail application deletes the account only from your handheld.

  • Page 336: Selecting A Different Service For An E-Mail Account

    CHAPTER 18 Sending and Receiving E-mail Messages Selecting a different service for an e-mail account When you set up a phone connection on your handheld, you pair each connection with a network service. You also select one of these services to be the default for all network activity on your handheld, including sending and receiving e-mail.
  • Page 337 CHAPTER 18 Sending and Receiving E-mail Messages If there is an existing service connection, it is disconnected and the new connection is initiated. The VersaMail application sends and checks for any new e-mail using the new connection. Zire™ 72 Handheld Open the Account Details dialog box: a.

  • Page 338: Adding Esmtp To An Account

    CHAPTER 18 Sending and Receiving E-mail Messages Adding ESMTP to an account Some services require ESMTP authentication to validate your username and password on an SMTP server. If you aren’t sure if your ISP or web e-mail provider supports ESMTP , check with your e-mail provider.
  • Page 339 CHAPTER 18 Sending and Receiving E-mail Messages If you need to enter new authentication information, enter your username, tap the Password box, enter a password, and then select OK. Check with your e-mail service provider for authentication username and password information.

  • Page 340: Getting And Reading E-Mail

    CHAPTER 18 Sending and Receiving E-mail Messages Getting and reading e-mail You can choose to see only the subjects of your e-mail (which includes message size, sender, and Did You Know? subject), so that you can decide if you want to download the entire message. Or you can choose to You can set up your get the entire message for all of your incoming e-mail.
  • Page 341 CHAPTER 18 Sending and Receiving E-mail Messages Zire™ 72 Handheld Tap the folders pick list, and then select Inbox if the Inbox is not displayed. Done...

  • Page 342: Getting E-Mail Messages

    CHAPTER 18 Sending and Receiving E-mail Messages Getting e-mail messages If you selected the Synchronize Only Account check box, you must synchronize your handheld with your computer to download messages to your handheld. Did You Know? You can deactivate the Get Mail Options dialog box by using VersaMail Preferences.
  • Page 343 CHAPTER 18 Sending and Receiving E-mail Messages Did You Know? When message retrieval is complete, a dialog box appears displaying the number of new e-mail messages. For IMAP accounts, you have the option of synchronizing IMAP folders from the Get Mail Options dialog box.

  • Page 344: Auto Get Mail With Notification

    CHAPTER 18 Sending and Receiving E-mail Messages Auto get mail with notification You can set up the VersaMail application to automatically get new e-mail messages and download Did You Know? them to your handheld with the auto get feature. If more than one scheduled auto get If auto get downloads any new messages, your handheld lets you know with a blinking light or a happens at the same time...
  • Page 345 CHAPTER 18 Sending and Receiving E-mail Messages You should perform a manual get mail after setting up a scheduled auto get. Then, only new messages are retrieved during auto get. Or, if you have configured an e-mail account to synchronize messages on your handheld with messages on your computer, you can...

  • Page 346: Auto Get Notifications

    CHAPTER 18 Sending and Receiving E-mail Messages Auto get notifications The auto get mail feature provides three types of alerts during and after it gets messages: Status messages Depending on the connection type, a series of status messages may appear during the auto get connection and mail retrieval process.

  • Page 347: Setting Notification Options

    CHAPTER 18 Sending and Receiving E-mail Messages Setting notification options You can choose a sound—such as a bird, a phone, or an alarm—to let you know when new e-mail arrives. Did You Know? Any custom sound you install on your handheld appears on the Notify Sound pick list.

  • Page 348: Viewing And Using The Reminders Screen

    CHAPTER 18 Sending and Receiving E-mail Messages Viewing and using the Reminders screen The Reminders screen on your handheld shows info about new e-mail messages. It also shows alerts from other applications, such as Calendar appointments. To view the Reminders screen, tap the blinking asterisk corner of any screen.

  • Page 349: Auto Get Mail Retries

    CHAPTER 18 Sending and Receiving E-mail Messages the Inbox, scheduled auto get #2 takes place and finds three more new messages, the Reminders screen notification indicates five new messages for that account. If auto get discovers new messages but then fails for any reason, the Reminders screen shows the account name and an error message.

  • Page 350: Resource Issues With Auto Get Mail

    CHAPTER 18 Sending and Receiving E-mail Messages Resource issues with auto get mail The auto get mail feature can cause the following resource constraints: Decreased battery life If you set the auto get interval for more often than once per hour, your handheld’s battery charge may drain more quickly, and you may need to recharge the battery more frequently.

  • Page 351: Reading E-Mail Messages

    CHAPTER 18 Sending and Receiving E-mail Messages Reading e-mail messages To read e-mail, tap the e-mail message in the Inbox or the folder where the message is located. Use the navigator for one-hand message viewing: 1. Press Select on the navigator to highlight the first message displayed on the screen, and then...

  • Page 352: Selecting Whether To Receive Messages As Html Or Plain Text

    CHAPTER 18 Sending and Receiving E-mail Messages Selecting whether to receive messages as HTML or plain text By default, the VersaMail application is set to receive mail in HTML format. This means that any e- mail messages sent as HTML are displayed on your handheld with basic HTML formatting intact, including the following: •...
  • Page 353 CHAPTER 18 Sending and Receiving E-mail Messages Zire™ 72 Handheld Open VersaMail Preferences: a. Open the menus b. Select Options, and then select Preferences. Select message format: a. Tap the Receive Format pick list, and then select HTML or Plain Text. The default is HTML.

  • Page 354: Customizing The Font Of Messages You Are Reading

    CHAPTER 18 Sending and Receiving E-mail Messages Customizing the font of messages you are reading You can change the font, size, or style of incoming messages to make them easier to read. Did You Know? The font settings you choose apply to all incoming messages, not just the current one.

  • Page 355: Sending An E-Mail Message

    CHAPTER 18 Sending and Receiving E-mail Messages Sending an e-mail message If you selected the Synchronize Only Account check box, you must synchronize so that messages you compose on your handheld can be sent out through your computer’s e-mail application. Did You Know? You can set up your handheld to...
  • Page 356 CHAPTER 18 Sending and Receiving E-mail Messages Subjects longer than one line are shown on a single line with an ellipsis symbol to the right of the subject line. Tap the subject to see the full subject. Did You Know? Open the menus and select Edit to access the editing features available...

  • Page 357: Entering An Address Directly In The To Field

    CHAPTER 18 Sending and Receiving E-mail Messages Entering an address directly in the To field You can’t see the whole list of addresses in a field if the list is longer than two lines. To see the whole list, tap the word To, cc, or bcc.

  • Page 358: Entering An Address Using Contacts

    CHAPTER 18 Sending and Receiving E-mail Messages Entering an address using Contacts You can enter a recipient’s address by using the Lookup screen to select the address. The names and addresses on the Lookup screen come from Contacts. Did You Know? Addresses longer than one line are shown on a single line with an ellipsis...

  • Page 359: Entering An Address Using Smart Addressing

    CHAPTER 18 Sending and Receiving E-mail Messages Entering an address using Smart Addressing Smart Addressing completes a recognized e-mail address. Smart Addressing automatically fills in fields when the recipient’s name and e-mail address are in your Contacts list. Smart Addressing is turned on by default.

  • Page 360: Attaching A Personal Signature

    CHAPTER 18 Sending and Receiving E-mail Messages Attaching a personal signature You can attach a personal signature, with info like your company's address and fax and telephone numbers, to the bottom of all messages you send. Zire™ 72 Handheld Open the VersaMail Preferences: a.

  • Page 361: Send Retry

    CHAPTER 18 Sending and Receiving E-mail Messages Send retry When you tap Send on the message menu, the VersaMail application automatically attempts to Did You Know? send the message. If the send attempt fails for any reason (for example, your handheld is out of Send retry doesn’t work range, or the application cannot connect to the mail server), you can choose to have the for VPN or SSL...

  • Page 362: Modifying Messages In The Outbox

    CHAPTER 18 Sending and Receiving E-mail Messages Modifying messages in the Outbox A message in the Outbox waiting for the next automatic send retry can be edited, moved, or deleted. However, if you edit the message, you must manually send the message. If the manual If you perform a soft reset send fails, you can choose to store the message in the Outbox to wait for the next automatic send or synchronize during...

  • Page 363: Working With E-Mail Folders

    CHAPTER 18 Sending and Receiving E-mail Messages Working with e-mail folders By default, the VersaMail application displays the messages in a given account’s Inbox folder. You can easily view the messages in a different folder. You can also customize the appearance of the message list in your e-mail folders, move messages between folders, and create and edit folders.

  • Page 364: Customizing The Appearance Of The Message List

    Font Tap the Font field. Tap each pick list in the Select Font dialog box (Font, Size, Style) and select the option you want. Default is Palm 9 Plain. Read and unread message color Tap the Read and Unread pick lists, and then select the color you want for each type of message.
  • Page 365 CHAPTER 18 Sending and Receiving E-mail Messages Zire™ 72 Handheld Tap OK. If you selected one-line summary view in step 2, change the size of columns in the message list: a. Tap and hold the stylus on the column divider. b.

  • Page 366: Moving Messages Between Folders

    CHAPTER 18 Sending and Receiving E-mail Messages Moving messages between folders You can move one or more e-mail messages between folders. You can use the navigator to move a single message. Select the message you want to move, press Right to open the Message menu, and then select Move To.
  • Page 367 CHAPTER 18 Sending and Receiving E-mail Messages Zire™ 72 Handheld Move a single message: a. Tap the envelope icon to the left of the message you want to move, and then select Move To from the list. b. On the folders list, select the destination folder you want. Move multiple messages: a.

  • Page 368: Creating And Editing Mail Folders

    CHAPTER 18 Sending and Receiving E-mail Messages Creating and editing mail folders The VersaMail application has certain preset folders, such as Inbox, Outbox, Drafts, and Trash. You can create new folders so that you can store e-mail messages by subject, person, or project. NOTE delete) to take place on the server as well as on your handheld.
  • Page 369 CHAPTER 18 Sending and Receiving E-mail Messages Zire™ 72 Handheld Select any of the following: a. To create a new folder, select New, and then enter the new folder name. b. To rename a folder, select the folder name from the list on the screen, select Rename, and then enter the new folder name.

  • Page 370: Working With E-Mail Messages

    CHAPTER 18 Sending and Receiving E-mail Messages Working with e-mail messages When you receive an e-mail message, you can reply to it or forward it to someone else. You can also open web addresses (URLs) within messages. Forwarding an e-mail message Did You Know? You can forward e-mail messages from any...

  • Page 371: Replying To An E-Mail Message

    CHAPTER 18 Sending and Receiving E-mail Messages Replying to an e-mail message You can reply to an e-mail message as you are reading it, or you can start the reply when you are viewing messages in the message list. Replying to a message that you are reading Did You Know? Replies are always sent as text only, even if you...

  • Page 372: Replying To An E-Mail Message From The Message List

    CHAPTER 18 Sending and Receiving E-mail Messages Replying to an e-mail message from the message list Zire™ 72 Handheld In the Inbox or another folder screen, tap the folders pick list, and then select the folder that contains the message you want to reply to. Create the reply: a.
  • Page 373 CHAPTER 18 Sending and Receiving E-mail Messages Zire™ 72 Handheld Select reply options and send your reply: a. In the Reply Options dialog box, select options for replying to the sender only or to all e-mail recipients, for including original message text with your reply, and for inserting a “>”...

  • Page 374: Working With Urls

    CHAPTER 18 Sending and Receiving E-mail Messages Working with URLs You can tap a URL in a received message to view the web page or file associated with the URL. Did You Know? Tapping the URL opens palmOne™ Web Pro to view the page or file. E-mail addresses appear in the form “username@ You can also tap an embedded e-mail address to open a new message screen with the address in...

  • Page 375: Deleting Old Messages

    CHAPTER 18 Sending and Receiving E-mail Messages To delete messages on the server when you empty the trash on your handheld, select the Delete Msgs on Server setting in the VersaMail Preferences. Many e-mail providers have size restrictions for mail storage.
  • Page 376 CHAPTER 18 Sending and Receiving E-mail Messages Messages you delete from a folder move to the Trash folder and remain there until you empty the trash. Zire™ 72 Handheld Choose settings for deleting old messages: a. Tap the Folder pick list, and then select the folder that contains the messages you want to delete.

  • Page 377: Emptying The Trash

    CHAPTER 18 Sending and Receiving E-mail Messages Emptying the trash When you delete a message, it moves to the Trash folder. Deleted e-mail accumulates in the Trash folder and takes up space on your handheld. To increase memory, you should empty the trash regularly.

  • Page 378: Setting The Trash To Be Emptied Automatically

    CHAPTER 18 Sending and Receiving E-mail Messages Setting the trash to be emptied automatically Did You Know? By default, Auto-Empty Mail from Trash is selected, and the time interval is set at Older Than 1 Week. Zire™ 72 Handheld Open the VersaMail Preferences: a.

  • Page 379: Marking Messages As Read Or Unread

    CHAPTER 18 Sending and Receiving E-mail Messages Marking messages as read or unread When you tap a message to read it, it is automatically marked as read. You can also manually mark messages as read or unread. Did You Know? In one-line view, read messages appear in plain text in the message list;...
  • Page 380 CHAPTER 18 Sending and Receiving E-mail Messages Selecting Both and then OK also processes any other pending actions on the server, such as deleting messages not yet deleted. Zire™ 72 Handheld For IMAP accounts only, select one of the following: To mark the messages as read or unread on your handheld only Select Handheld.

  • Page 381: Working With Attachments

    CHAPTER 18 Sending and Receiving E-mail Messages Working with attachments You can easily download, view, and send attachments with e-mail messages. You can also save downloaded files to an Downloading an attachment to your handheld expansion card. E-mail may contain attached files, such as Microsoft Word or text files, that you want to view or install on your handheld.

  • Page 382: Working With A Downloaded Attachment

    MP3 and AAC files if saved to an expansion card. PRC (PRC) This is a Palm OS® application that you can install and run on your handheld. PDB (PDB) This is a file that works with specific Palm OS applications.
  • Page 383 CHAPTER 18 Sending and Receiving E-mail Messages Because downloading large messages can consume handheld resources, the VersaMail application displays the size and asks if you want to continue downloading any message that exceeds your maximum message size, up to a total size of 5MB.
  • Page 384 If there is only one viewer registered for the attachment file type, the viewer is shown without a list. Palm OS application or database file (PRC or PDB) Tap the name of the attachment you want, and then tap Install. The file is installed automatically.

  • Page 385: Downloading Large Attachments

    CHAPTER 18 Sending and Receiving E-mail Messages Downloading large attachments Downloading and viewing a message with a single attachment that exceeds your maximum message size, or a message with multiple attachments whose total size exceeds your maximum message size, requires some extra steps. When you see both a red paper clip icon and the More button in the...

  • Page 386: Saving Attachments To An Expansion Card

    CHAPTER 18 Sending and Receiving E-mail Messages Saving attachments to an expansion card If you bought an expansion card that provides extra memory, you can save downloaded attachments to the expansion card. Zire™ 72 Handheld To download multiple attachments whose total size exceeds the maximum message size: a.

  • Page 387: Attaching Files From A Handheld Application

    CHAPTER 18 Sending and Receiving E-mail Messages Attaching files from a handheld application You can attach files on your handheld to e-mail messages you send. For example, you can attach photos or videos, Word and Excel docs, and entries from Contacts, Calendar, and Tasks. If you open a message from the Drafts folder, You can also attach files from an expansion card inserted in your handheld’s expansion slot.
  • Page 388 CHAPTER 18 Sending and Receiving E-mail Messages NOTE types of files. Did You Know? You can attach the following types of files from a handheld application: vCard (VCF) vCal/iCal (VCS/ICS) Memo/Text (TXT) Microsoft Word document (DOC) Microsoft Excel spreadsheet (XLS) To remove an attachment from an e-mail message, tap the attached file in the...
  • Page 389 CHAPTER 18 Sending and Receiving E-mail Messages Zire™ 72 Handheld Attach the file: a. Tap the Type pick list, and then select the file type. The VersaMail application displays all file types on your handheld that you can attach to an e-mail message.

  • Page 390: Attaching Files From An Expansion Card

    CHAPTER 18 Sending and Receiving E-mail Messages Attaching files from an expansion card Did You Know? You can attach any file type that appears on an expansion card. If you open a message from the Drafts folder, you must first tap Edit before you can add an attachment.

  • Page 391: Attaching Photos And Videos

    CHAPTER 18 Sending and Receiving E-mail Messages Attaching photos and videos Zire™ 72 Handheld Open the Attachments screen: a. On the message screen, open the menus b. Select Options, and then select Attachment. Attach the photo or video: a. Tap the Type pick list, and then select Photo/Video. b.

  • Page 392: Forwarding An Attachment

    CHAPTER 18 Sending and Receiving E-mail Messages Forwarding an attachment Zire™ 72 Handheld Open the message you want to forward: a. In the Inbox or on another folder screen, tap the folders pick list, and then select the folder that contains the message. b.

  • Page 393: Synchronizing E-Mail On Your Handheld With E-Mail On Your Computer

    IMPORTANT with e-mail on your computer. On a Windows computer, the VersaMail conduit is installed Express as your default automatically when you install Palm e-mail program. To synchronize e-mail for a given account, you must do the following: If you intend both to •...

  • Page 394: Enabling Synchronization On Your Computer

    CHAPTER 18 Sending and Receiving E-mail Messages DIrect connection to Internet (POP) mail server Select the correct protocol in the Protocol pick list. Most e-mail providers use the POP protocol, although some, notably CompuServe and .Mac, use the IMAP protocol. Be sure to leave the Synchronize Only Account check box deselected; otherwise, you cannot send or receive e-mail for this account wirelessly from your handheld.
  • Page 395 CHAPTER 18 Sending and Receiving E-mail Messages Did You Know? An active account is an account you’ve set up for synchronization. Select the check box Enable Informational Logging if you want the HotSync log to record information, such as errors encountered, about the conduit during synchronization.

  • Page 396: Setting Synchronization Options For Your E-Mail Account

    CHAPTER 18 Sending and Receiving E-mail Messages Setting synchronization options for your e-mail account Read the Setup Notes box for helpful setup information or error messages. You can set advanced synchronization options such as how many days’ worth of messages to synchronize, downloading attachments, and...
  • Page 397 CHAPTER 18 Sending and Receiving E-mail Messages Zire™ 72 Handheld Select synchronization options: a. Select the check box to synchronize this account when you perform a HotSync operation. [ ! ] IMPORTANT You must select this check box; otherwise, the account cannot be synchronized.

  • Page 398: Setting Mail Client Synchronization Options

    CHAPTER 18 Sending and Receiving E-mail Messages Setting mail client synchronization options Select the mail client to use for synchronization based on the type of account, mail client, or connection you use. Use the following criteria to determine which client to select. If you select Direct IMAP for Lotus Notes NOTE...
  • Page 399 CHAPTER 18 Sending and Receiving E-mail Messages If you want to synchronize to a local mail file instead of a server mail file, select the Synchronize to local (replicated) mail file check box. You must do all of the following to synchronize to a local mail The conduit does not file: support SSL for accounts...

  • Page 400: Setting Microsoft Outlook Or Outlook Express As Your Default E-Mail Program

    CHAPTER 18 Sending and Receiving E-mail Messages Setting Microsoft Outlook or Outlook Express as your default e-mail program To synchronize Microsoft Outlook 97/98/2000/XP with a VersaMail e-mail account, you must set Microsoft Outlook as the default e-mail handler. You must check your username and password. Make sure your username and password are set up correctly within...

  • Page 401: Setting Advanced E-Mail Synchronization Options

    CHAPTER 18 Sending and Receiving E-mail Messages Setting advanced e-mail synchronization options For each e-mail account you set up on your handheld, you can set options for synchronizing e-mail on your handheld with e-mail on your computer. You can also synchronize e-mail folders on your handheld with folders on your computer.
  • Page 402 CHAPTER 18 Sending and Receiving E-mail Messages Cont’d. Zire™ 72 Handheld Maximum message size (KB) Enter the maximum message size that can be synchronized from your computer to your handheld—from 1 to 5000KB. The smaller the maximum size, the faster the synchronization, but any messages over that size are cut.
  • Page 403 CHAPTER 18 Sending and Receiving E-mail Messages Did You Know? You can synchronize your Cont’d. Outbox, Sent, Trash, and any other folders you create. Zire™ 72 Handheld Days To Synchronize Mail Set how many days’ worth of e-mail should be synchronized.
  • Page 404 CHAPTER 18 Sending and Receiving E-mail Messages Zire™ 72 Handheld [ & ] OPTIONAL You can synchronize e-mail folders. This means that any changes you make to a folder on your handheld—for example, moving or deleting messages—are automatically updated in the mail client on your computer, and vice versa.

  • Page 405: Account Information Screens

    CHAPTER 18 Sending and Receiving E-mail Messages Account information screens Two screens in the VersaMail conduit provide summary information on your accounts: Account Overview The Account Overview screen indicates whether the account is active; whether the account has been synchronized and, if so, the last synchronization date; the mail client for this account;...

  • Page 406: Versamail Conduit Shortcuts

    CHAPTER 18 Sending and Receiving E-mail Messages To view the Handheld Settings Overview screen, under the selected account name, click Handheld Settings. VersaMail conduit shortcuts You can use the icons in the toolbar to perform certain tasks quickly, such as saving account configuration settings.

  • Page 407: Verifying Handheld Account Settings Before Synchronizing Accounts

    CHAPTER 18 Sending and Receiving E-mail Messages Verifying handheld account settings before synchronizing accounts After you set up an e-mail account on your handheld and enter the synchronization options in the conduit, you can use the Handheld Settings screens in the conduit to make sure that the settings for this account are correct on your handheld.
  • Page 408 CHAPTER 18 Sending and Receiving E-mail Messages If you set up an account on your handheld as synchronize only, you do not need to check the server settings for this account. Zire™ 72 Handheld Check server settings: a. If you plan to send and receive e-mail wirelessly from your handheld, under the account name, click Server Settings.

  • Page 409: Excluding One Or More Accounts During Synchronization

    CHAPTER 18 Sending and Receiving E-mail Messages Excluding one or more accounts during synchronization By default, the HotSync Manager is set to synchronize all accounts you configure in the conduit each time you synchronize. You can choose to exclude a specific account from synchronization, or to exclude all e-mail accounts.

  • Page 410: Using Ssl With The Conduit

    CHAPTER 18 Sending and Receiving E-mail Messages Using SSL with the conduit When you set up an e-mail account, you can choose to use a secure connection (Secure Socket Layer, or SSL) for sending and receiving e-mail messages. The VersaMail conduit supports SSL when synchronizing with an e-mail account only if that account uses Outlook, Outlook Express, or Eudora.

  • Page 411: Setting Preferences For Getting, Sending, And Deleting E-Mail

    CHAPTER 18 Sending and Receiving E-mail Messages Setting preferences for getting, sending, and deleting e-mail Because mailboxes on the server usually have size restrictions, it is a good idea to delete messages on the server regularly. Zire™ 72 Handheld Open the VersaMail Preferences: a.
  • Page 412 CHAPTER 18 Sending and Receiving E-mail Messages Cont’d. Zire™ 72 Handheld Download Attachments Causes files attached to e-mail to be automatically downloaded to your handheld. Attachments that exceed the maximum message size cannot be downloaded. Receive Format Lets you retrieve messages in HTML or plain text format. If you choose HTML, any messages sent to you in HTML format are displayed with basic HTML formatting intact.

  • Page 413: Adding Or Updating A Contact Directly From A Message

    CHAPTER 18 Sending and Receiving E-mail Messages Adding or updating a contact directly from a message You can add an e-mail address in Contacts directly from the body of a received e-mail message. You can also update an existing Contacts record with a new e-mail address, or create a second Contacts record...

  • Page 414: Creating And Using Filters

    CHAPTER 18 Sending and Receiving E-mail Messages Creating and using filters Filters provide efficient ways to manage e-mail retrieval and storage. When you tap Get Mail or Get & Send, filters determine which e-mail messages are downloaded to your handheld and in which folder the downloaded messages are stored.
  • Page 415 CHAPTER 18 Sending and Receiving E-mail Messages Did You Know? Filters you create on your handheld also apply when you synchronize e-mail on your handheld with e-mail on your computer. Zire™ 72 Handheld Enter the filter information: a. Enter a short description of the filter in the Name field.

  • Page 416: Turning Filters On And Off

    CHAPTER 18 Sending and Receiving E-mail Messages Turning filters on and off A filter that is turned on applies to all subsequent downloads of e-mail until you deselect it. More than one filter can be in effect at once. Before you download e-mail, be sure to turn on the filters you want and turn off those you don’t want.
  • Page 417 CHAPTER 18 Sending and Receiving E-mail Messages Zire™ 72 Handheld Turn filters on or off: a. Tap the pick list in the upper-left corner and select one of the following: Connected Applies a filter to messages downloaded to your handheld over a network connection. Synchronize Applies a filter to messages downloaded to your handheld when you synchronize.

  • Page 418: Editing Or Deleting A Filter

    CHAPTER 18 Sending and Receiving E-mail Messages Editing or deleting a filter Edit a filter to change either its name or any of its criteria. Zire™ 72 Handheld Select the folder to edit or delete: a. In the Inbox or on another folder screen, open the menus b.

  • Page 419: Managing Settings For Incoming And Outgoing Mail

    CHAPTER 18 Sending and Receiving E-mail Messages Managing settings for incoming and outgoing mail You can configure advanced mail settings such as server information, incoming and outgoing mail server options, and more, for each e-mail account. Zire™ 72 Handheld Select the account whose settings you want to manage: a.
  • Page 420 CHAPTER 18 Sending and Receiving E-mail Messages Your username is typically the first part of your e-mail address, which appears before the @ symbol. Did You Know? The VersaMail application provides strong 128-bit AES encryption for your password. Select a service for this account only if you want it to be different from the default service you use to...
  • Page 421 CHAPTER 18 Sending and Receiving E-mail Messages Zire™ 72 Handheld Manage address and server settings: a. On the Mail Servers screen, tap Details. b. Tap the Options pick list, and then select Address/Servers. c. Do any of the following: Email address Enter the e-mail address of the account you are accessing, such as examplename@yahoo.com.
  • Page 422 CHAPTER 18 Sending and Receiving E-mail Messages Did You Know? The POP protocol does not support retrieval of unread mail only from the server. If you have a POP e-mail account, the VersaMail application downloads all messages from the server regardless of whether you have read them (for example, on your desktop...
  • Page 423 CHAPTER 18 Sending and Receiving E-mail Messages Advanced incoming mail options are different depending on the connection type you selected and the server protocol—POP or IMAP . The Deleted Mail and Sent Mail fields are case sensitive, and the folder name should be spelled exactly as it is on the server.
  • Page 424 CHAPTER 18 Sending and Receiving E-mail Messages If you are using the Cont’d. VersaMail conduit and have an IMAP account, you must configure the outgoing mail settings to send mail. Zire™ 72 Handheld Deleted Mail (IMAP only) Stores deleted e-mail in the folder you specify on the server.
  • Page 425 CHAPTER 18 Sending and Receiving E-mail Messages Cont’d. Zire™ 72 Handheld c. Do any of the following: Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith. ” Reply To Address Enter the e-mail address that you want recipients to see and reply to on your e-mail messages, only if it is different from the e-mail address from which you are sending the message.
  • Page 426 CHAPTER 18 Sending and Receiving E-mail Messages If you need to enter new authentication information, enter your username, tap the Password box, enter a password, and then select OK. Check with your e-mail service provider for authentication username and password information.
  • Page 427 CHAPTER 18 Sending and Receiving E-mail Messages Cont’d. Zire™ 72 Handheld My server requires authentication (ESMTP) Select this check box if the outgoing server (SMTP) requires ESMTP authentication. Check with your system administrator before selecting this option. If you select this option, username and password fields appear.

  • Page 428: Adding Apop To An Account

    CHAPTER 18 Sending and Receiving E-mail Messages Adding APOP to an account To encrypt your username and password when they travel over the network, some services require APOP to work properly, while others do not work properly if APOP is used. APOP works only with accounts that use the POP protocol.

  • Page 429: Setting Advanced Account Preferences

    CHAPTER 18 Sending and Receiving E-mail Messages Setting advanced account preferences Any advanced preferences you set are account-specific; they apply only to the account you are currently in. Zire™ 72 Handheld Open the Advanced Preferences screen: a. In the Inbox or on another folder screen, open the menus b.
  • Page 430 CHAPTER 18 Sending and Receiving E-mail Messages The default Timeout Cont’d. setting is 45 seconds. It can be any number greater than 0 seconds; however, if you set the number too low, your connection attempt may time out before you make a connection with the e-mail service provider.

  • Page 431: Changing E-Mail Header Details

    CHAPTER 18 Sending and Receiving E-mail Messages Changing e-mail header details When viewing a message in any folder, you can change the view of the message header. The e- mail header options are as follows: • Short header: Shows sender’s name or address (From field) and subject line (Subj field). •...

  • Page 432: Backing Up Mail Databases

    CHAPTER 18 Sending and Receiving E-mail Messages You can also switch between a short header and a full header for a message you are composing. Short header shows the To and Subject fields only; full header shows the To, cc:, bcc:, and Subject fields.
  • Page 433 CHAPTER 18 Sending and Receiving E-mail Messages By default, your handheld is set to back up mail databases. In most cases your e-mail is on your server, so you do not need to back up your e-mail database from your handheld. Deselect the Backup ALL Databases check box to make synchronizing go...

  • Page 434: Synchronizing Imap Mail Folders Wirelessly

    CHAPTER 18 Sending and Receiving E-mail Messages Synchronizing IMAP mail folders wirelessly Did You Know? You can synchronize If you create an IMAP folder in an account on your handheld that matches a folder on the mail folders whose names are server, you can wirelessly synchronize e-mail messages that you move into or out of the IMAP up to 16 characters in folder, or delete in the folder.

  • Page 435: Turning Imap Folder Synchronization On Or Off

    CHAPTER 18 Sending and Receiving E-mail Messages Turning IMAP folder synchronization on or off Synchronizing handheld/mail server IMAP folders from the Options menu Did You Know? After you select the folders to synchronize, a connection is made to your e-mail service provider to update the server with changes from your handheld, and to...

  • Page 436: Working With Root Folders

    CHAPTER 18 Sending and Receiving E-mail Messages Working with root folders For IMAP accounts, if you want to synchronize e-mail messages on your handheld with messages on the mail server folder, you need to enter the root folder for the account on your handheld. Depending on your e-mail provider, the root folder could be a single folder, or it could be a subfolder of the Inbox.

  • Page 437: Related Topics

    CHAPTER 18 Sending and Receiving E-mail Messages Related topics Support Click a link below to learn about these related topics: If you’re having problems with the VersaMail Getting application or with anything Around else on your handheld, go to www.palmOne.com/ Entering Info support/intl.

  • Page 438: Chapter 19: Sending And Receiving Text And Multimedia Messages

    CHAPTER 19 Sending and Receiving Text and Multimedia Messages In this chapter If you need to get a short message to a friend or coworker fast, send a text Creating and sending message from your handheld via your messages mobile phone (GSM phone required; Viewing a text message sold separately) to their mobile phone.

  • Page 439: Creating And Sending Messages

    CHAPTER 19 [ ! ] Before You Begin You must set up a phone connection on your handheld to send and receive information wirelessly. Key Term SMS Acronym for Short Message Service. More commonly known as text messages, SMS messages can be received by most mobile phones.
  • Page 440 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Do you still need to add something to a message? Save the message in your drafts folder and finish it later. Open the menus, select Message, and then select Save as Draft. When you want to work on it again, select the categories pick list in the upper right...

  • Page 441: Creating And Sending A Multimedia Message

    CHAPTER 19 Sending and Receiving Text and Multimedia Messages Creating and sending a multimedia message Key Term MMS Acronym for Multimedia Messaging Service. An application for sending short multimedia messages between mobile phones or handhelds. MMS is a new format that is now supported by most wireless carriers.
  • Page 442 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Did You Know? You can send your multimedia message to an e-mail address. The e-mail message appears as a text message with multimedia attachments. Zire™ 72 Handheld Enter the recipient’s address using one of the following methods: Saved number list Select To...
  • Page 443 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Did you create a great message that you would like to use again? Save the message as a template. Open the menus, select Message, and then select Save as template. Give you template a name and select OK.
  • Page 444 CHAPTER 19 Sending and Receiving Text and Multimedia Messages You can also use the pencil tool to draw on a photo you attach. Send your own graffiti art! Did you get a little too creative? Erase your graffiti art without affecting the photo.
  • Page 445 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Did you just get engaged to get married? Let your parents and friends know immediately. Snap a picture using the handheld’s camera, add it to your multimedia message, and send it out. All your special moments can be shared quickly with others.
  • Page 446 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Do you still need to add something to a message? Save the message in your drafts folder and finish it later. Open the menus, select Message, and then select Save as Draft. When you want to work on it again, select the categories pick list in the...

  • Page 447: Requesting A Receipt For Sent Text Messages

    CHAPTER 19 Sending and Receiving Text and Multimedia Messages Requesting a receipt for sent text messages Did You Know? Wondering if your text message was received? Requesting a receipt assures you that your message got through. Zire™ 72 Handheld Go to the Home screen and select Messages Open the Advanced Settings dialog box: a.

  • Page 448: Setting Delivery Options For A Multimedia Messages

    CHAPTER 19 Sending and Receiving Text and Multimedia Messages Setting delivery options for a multimedia messages Want to send out a message for a future special occasion? You can set the Earliest Delivery option to send a message at a specific date. Zire™...
  • Page 449 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Zire™ 72 Handheld Set the delivery options: Priority Set the message flag to Low, Medium, or High. Delivery Report Choose whether you want a delivery report sent back to you. Earliest Delivery: Choose whether you want the message sent immediately or at a later date.

  • Page 450: Adding A Signature To A Message

    CHAPTER 19 Sending and Receiving Text and Multimedia Messages Adding a signature to a message You want people to know who sent the message, but you don’t want to write a signature for each message. Automatically attaching a signature makes it easy for you. Be creative.

  • Page 451: Viewing A Text Message

    CHAPTER 19 Sending and Receiving Text and Multimedia Messages Viewing a text message Did You Know? Depending on your service provider, your mobile phone may receive and send multimedia messages and text messages. You can create and send both text and multimedia messages on your handheld, but you can view only text messages...

  • Page 452: Responding To A Text Message

    CHAPTER 19 Sending and Receiving Text and Multimedia Messages Responding to a text message You can respond to messages by replying, forwarding, or saving the message. Replying to a text message Even though you can receive only text messages, you can convert your reply into a multimedia message.
  • Page 453 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Simply select Reply at the bottom of the screen if you want to reply with the same type of message— for example, if you are replying to a text message with a text message.

  • Page 454: Forwarding A Message

    CHAPTER 19 Sending and Receiving Text and Multimedia Messages Forwarding a message Even though you can receive only text messages, you can convert your forwarded message into a multimedia message. Open the menus, select Message, select Add media, and then select Convert.
  • Page 455 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Zire™ 72 Handheld Enter the recipient’s address using one of the following methods: Saved number list Select To and select the recipient’s number if it appears on the list. Lookup If the number does not appear on the list, select Lookup mobile number and select the name, number, or e-mail address from the screen.

  • Page 456: Saving A Phone Number To Contacts

    CHAPTER 19 Sending and Receiving Text and Multimedia Messages Saving a phone number to Contacts Zire™ 72 Handheld Go to the Home screen and select Messages Select Get to retrieve messages from your mobile phone. Select the message to open it. Open the Add Contact dialog box: a.
  • Page 457 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Zire™ 72 Handheld Create the new contact: a. Enter the contact information. b. Select one of the options Add Adds the contact to your Contact list and the number appears in your mobile number list. Save &...

  • Page 458: Setting Options For Text And Multimedia Messages

    CHAPTER 19 Sending and Receiving Text and Multimedia Messages Setting options for text and multimedia messages You can set how you want your messages displayed and how you want messages deleted. Changing the List view and display Zire™ 72 Handheld Go to the Home screen and select Messages Open the Preferences dialog box:...
  • Page 459 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Zire™ 72 Handheld Set your list view preferences: Sort by Select how you want your messages sorted. Choices are message type; alphabetical using To/From; alphabetical by message; by date; by size; or is it read or unread.

  • Page 460: Setting How Messages Are Deleted

    CHAPTER 19 Sending and Receiving Text and Multimedia Messages Setting how messages are deleted Zire™ 72 Handheld Go to the Home screen and select Messages Open the Preferences dialog box: a. Open the menus a. Select Options, and then select Preferences. Set your delete preferences by tapping the check box: Confirm Deleted Message Choose whether a confirmation message appears each time you delete a message or you select the Empty Trash option from the...

  • Page 461: Setting How Your Receive Text Messages

    CHAPTER 19 Sending and Receiving Text and Multimedia Messages Setting how your receive text messages Zire™ 72 Handheld Go to the Home screen and select Messages Open the Advanced Settings dialog box: a. Open the menus b. Select Options, and then select Advanced Settings.
  • Page 462 CHAPTER 19 Sending and Receiving Text and Multimedia Messages Zire™ 72 Handheld Set how you receive text messages: a. Tap Text (SMS). b. Set the following options: Leave Messages on SIM Normally messages are deleted from your mobile phone’s memory module (SIM) after you download them to your handheld.

  • Page 463: Changing Your Service Account Settings

    CHAPTER 19 [ ! ] Before You Begin Under normal circumstances, you should not change these settings. Incorrect values can cause the Messages application to stop working with your mobile phone. Change these settings only under the direction of your service provider.

  • Page 464: Related Topics

    CHAPTER 19 Sending and Receiving Text and Multimedia Messages Related topics Support Click a link below to learn about these related topics: If you’re having problems with Messages or with Moving anything else on your Around handheld, go to www.palmOne.com/ support/intl.

  • Page 465: Chapter 20: Browsing The Web

    CHAPTER 20 Browsing the Web In this chapter You use the web for so many things: checking e-mail, finding driving Accessing a web page directions, getting news, buying gifts. Quickly jumping to a page Now you can take the web with you almost anywhere you go.

  • Page 466: Accessing A Web Page

    URL Stands for “uniform resource locator, ” the technical name for a web address. For example, the URL for Palm is www.palmone.com. You can also use Web Pro to upload photos and videos you take with the camera from your handheld to a web site you choose.

  • Page 467: Accessing A Web Page Using The Address Field

    CHAPTER 20 Browsing the Web Accessing a web page using the address field You can also hide the address field to show more of the web page. Open the menus, select Options, and then select Display Options. Select the Hide address field check box.

  • Page 468: Using A Password To Access A Web Page

    CHAPTER 20 Browsing the Web Using a password to access a web page Some web sites require you to use a password to gain access to information. Did You Know? When you enter the password, each letter appears as you are typing it, but as soon as you move to the next character, the first one...

  • Page 469: Finding Information On A Web Page

    CHAPTER 20 Browsing the Web Finding information on a web page Did You Know? Find locates any text, whether it is letters or numbers. Find is not case-sensitive. Because of the limited space on the handheld screen, sometimes the current web address (URL) is not fully visible.

  • Page 470: Quickly Jumping To A Page

    CHAPTER 20 Browsing the Web Quickly jumping to a page The action bar icons allow you to quickly move from page to page. Following a link Many web pages contain underlined links, which are text or pictures that, when clicked, take you to another web page or to another part of the same page.

  • Page 471: Changing How You View A Page

    CHAPTER 20 Browsing the Web Changing how you view a page You can change how you view web pages by selecting different display views and dragging the screen to view different parts. You can change your font size for easier viewing. Zire™...
  • Page 472 CHAPTER 20 Browsing the Web Zire™ 72 Handheld Select from one of the following views: Handheld View Displays a modified version of the web page so that it is optimized for handheld viewing. Normal View Displays the web page as it would appear in a desktop computer web browser.
  • Page 473 CHAPTER 20 Browsing the Web Zire™ 72 Handheld [ & ] OPTIONAL If the web page is larger than your screen, you can tap and drag the stylus to move the web page in any direction to view different parts of the web page.

  • Page 474: Bookmarking Your Favorite Pages

    CHAPTER 20 Browsing the Web Bookmarking your favorite pages Bookmarking your favorite web pages allows you to quickly return to those pages. Key Term Bookmark A pointer to a web page. The actual Adding a bookmark page is not stored, only the URL.

  • Page 475: Viewing A Bookmarked Page

    CHAPTER 20 Browsing the Web Viewing a bookmarked page You can also view your list of bookmarks by selecting View Bookmarks from the Page menu. Zire™ 72 Handheld Go to the Home screen and select Web Pro Tap the Bookmark icon View the page: a.

  • Page 476: Editing Information About A Bookmark

    CHAPTER 20 Browsing the Web Editing information about a bookmark You can clean up your bookmark list by deleting old bookmarks you no longer use. Select the bookmark, select Edit, and then select Delete. Zire™ 72 Handheld Go to the Home screen and select Web Pro Tap the Bookmark icon Edit a bookmark:...

  • Page 477: Disconnecting From And Connecting To The Internet

    CHAPTER 20 Browsing the Web Disconnecting from and connecting to the Internet While you’re working with stored information in Web Pro, such as saved pages, stored versions of pages, and so forth, you can disconnect from the Internet to reduce usage charges. You can connect to the Internet again when you need access.

  • Page 478: Connecting To The Internet

    CHAPTER 20 Browsing the Web Connecting to the Internet If the connection is not established, do one of the following: Tap Cancel to stop the connection process. Tap Change Network to select a different service to connect to. Zire™ 72 Handheld Go to the Home screen and select Web Pro Connect to the Internet:...

  • Page 479: Downloading Files And Pages

    CHAPTER 20 Browsing the Web Downloading files and pages You can download files or save files for viewing when you are not connected to the Internet. Did You Know? You can download any Downloading a file type of file to an expansion card, Web Pro can download a file as long as your handheld has an application that can open the file in regardless of whether an...

  • Page 480: Saving A Web Page

    CHAPTER 20 Browsing the Web Saving a web page If you want to save a web page (such as a travel itinerary or Internet order receipt) indefinitely, you can create a saved page. The copy is stored on the handheld until you delete it. Did You Know? Web Pro also functions as a viewer, enabling you to...

  • Page 481: Viewing A Saved Page

    CHAPTER 20 Browsing the Web Viewing a saved page Did You Know? When you view your saved pages, remember that you are viewing a copy of the actual page. You do not have to be online to view a saved page.

  • Page 482: Viewing A Saved File On An Expansion Card

    CHAPTER 20 Browsing the Web Viewing a saved file on an expansion card You can use Web Pro to view web pages or image files that are on an expansion card. The types of file that can be viewed include HTML, HTM, GIF , and JPG. You have an HTML file on your desktop computer that you want to carry...

  • Page 483: Communicating With Other Users

    CHAPTER 20 [ ! ] Before You Begin Install the VersaMail™ software. Insert the CD and follow the onscreen instructions for installing extra software. Zire™ 72 Handheld Browsing the Web Communicating with other users You can communicate with others via e-mail or beaming. Sending e-mail using VersaMail Some web pages include “mailto”...

  • Page 484: Sending A Web Address Via Versamail

    CHAPTER 20 Browsing the Web Sending a web address via VersaMail When you find a website that you want to share with others, you can send the web address in an e-mail to your friends. You can also beam a web address to another Web Pro user.

  • Page 485: Sending E-Mail Via An Internet E-Mail Account

    CHAPTER 20 Browsing the Web Sending e-mail via an Internet e-mail account You can use your Internet e-mail account to send an e-mail message and attachments. Do you have a photo album on the Internet? You can upload your photos by entering your album web site and using the web site’s upload feature to browse to the...

  • Page 486: Returning To A Web Page You Recently Visited

    CHAPTER 20 Browsing the Web Returning to a web page you recently visited Using the Back and Forward icons to browse through the pages you recently visited, one page at a Key Term time, can be tedious. Instead, open the History list to go to a page you recently visited. The History Cache A temporary list contains a record of the last 50 web pages you visited and is saved even when you exit storage of the most...
  • Page 487 CHAPTER 20 Browsing the Web You can also access the cached web pages by using the Back and Forward icons. You can change the size and content of the cache. Zire™ 72 Handheld Go to the web page you recently visited: a.

  • Page 488: Changing Your Home And Start Pages

    CHAPTER 20 Browsing the Web Changing your home and start pages You can change the page that your Home Page icon starts with when it is first opened. Changing your Home page You can choose a Home page from any web address. Zire™...
  • Page 489 CHAPTER 20 Browsing the Web Zire™ 72 Handheld Tap the Home Page box. Enter the URL you want as your Home page by performing one of the following: • To make the page currently displayed your Home page, tap Current URL. •...

  • Page 490: Changing Your Start Page

    CHAPTER 20 Browsing the Web Changing your start page You can select the start page you want your handheld to open to when you first open Web Pro. Zire™ 72 Handheld Go to the Home screen and select Web Pro Open the Default Preferences dialog box: a.
  • Page 491 CHAPTER 20 Browsing the Web Select OK. Done Zire™ 72 Handheld...

  • Page 492: Setting Advanced Browser Options

    CHAPTER 20 [ ! ] Before You Begin If you are not using a proxy server, you can only select or deselect an option to view images. When you view images, they display at their best quality. Zire™ 72 Handheld Browsing the Web Setting advanced browser options You can change options on your handheld to improve the speed, ease of use, and security of your...
  • Page 493 CHAPTER 20 Browsing the Web Zire™ 72 Handheld Tap the Graphics pick list and select the quality you want for downloaded images: No Images All web pages are downloaded without images. If, however, an image is already in the Web Pro cache, it appears on the page. Low Quality Images are compressed and have a very low resolution.

  • Page 494: Setting Whether To Automatically Complete Web Addresses And Form Fields

    CHAPTER 20 Browsing the Web Setting whether to automatically complete web addresses and form fields Your handheld can store information, such as web addresses and form fields. If autofill is enabled, when you enter the first few letters of a URL you’ve entered before in the URL Entry field, your Filling out an order form handheld completes the URL for you.

  • Page 495: Changing Link Colors

    CHAPTER 20 Browsing the Web Changing link colors You can change the colors that are used to display visited and unvisited links on the web pages you view. Changing link colors affects only sites that use default link colors. Zire™ 72 Handheld Go to the Home screen and select Web Pro Open the Display Options dialog box:...

  • Page 496: Allowing Web Sites To Remember Personal Information

    CHAPTER 20 Browsing the Web Allowing web sites to remember personal information By default, your handheld saves the cookies it receives. If you want more privacy, you can tell your Key Term handheld not to accept cookies. Cookie Some web sites store information in a small text file, called a cookie, that is saved on...

  • Page 497: Setting Preferences For Storing Web Pages

    CHAPTER 20 Browsing the Web Setting preferences for storing web pages Your handheld stores web pages automatically in cache. Key Term Cache The cache in your handheld is a block of memory that stores web pages so you can view them again without accessing the Internet.
  • Page 498 CHAPTER 20 Browsing the Web Zire™ 72 Handheld Change the size and content of the cache by using the following options: Clear Cache Tap to clear the cache immediately. Clear cache on exit Select the check box to clear the cache each time you exit Web Pro.

  • Page 499: Setting Preferences For Connecting To The Internet

    CHAPTER 20 [ ! ] Before You Begin By default, these options are disabled. If you have a faster or more permanent connection to the Internet, such as a wireless Ethernet attachment, the default settings should work for you. Did You Know? Because some wireless Internet service providers (ISPs) charge by the...
  • Page 500 CHAPTER 20 Browsing the Web Zire™ 72 Handheld Set any of the following Internet connection preference options: Offer old content if available Old pages from cache are displayed instead of new versions being retrieved from the Internet, even if the old pages are outdated.

  • Page 501: Setting Preferences For Using A Proxy Server

    CHAPTER 20 Browsing the Web Setting preferences for using a proxy server Your handheld comes with the proxy server turned on. You can turn the proxy server off, or Key Term configure some other proxy server. Proxy server A server that provides access to files from other servers by retrieving them either...
  • Page 502 CHAPTER 20 Browsing the Web Zire™ 72 Handheld Set your proxy server preferences: a. Select or deselect the Use proxy server check box to use or not use a proxy server. b. If you want to use a proxy server other than the default palmOne-hosted proxy server, tap the Use proxy server box and enter the appropriate server address and port number.

  • Page 503: Related Topics

    CHAPTER 20 Browsing the Web Related topics Support Click a link below to learn about these related topics: If you’re having problems with Web Pro or with Moving anything else on your Around handheld, go to www.palmOne.com/ support/intl. Sharing Connecting E-mail Zire™...

  • Page 504: Chapter 21: Dialing Phone Numbers From Your Handheld

    CHAPTER 21 Dialing Phone Numbers from Your Handheld In this chapter You have been using Quick Connect in Contacts to set up client meetings and Dialing a number you now you are feeling hungry. You Using speed dial can quickly dial the local pizza parlor, even if their number is not in your Contacts list.

  • Page 505: Dialing A Number

    CHAPTER 21 [ ! ] Before You Begin Before you can dial a number, you must set up a phone connection on your handheld. Zire™ 72 Handheld Dialing Phone Numbers from Your Handheld Dialing a number Tapping in a number on your handheld is sometimes easier than using your mobile phone. Entering a number Go to the Home screen and select Dialer...

  • Page 506: Redialing The Most Recently Used Number

    CHAPTER 21 Dialing Phone Numbers from Your Handheld Redialing the most recently used number Zire™ 72 Handheld Go to the Home screen and select Dialer Dial the most recently used number: a. Tap Dial to display the most recently used number. The most recently dialed displays Tap Dial b.

  • Page 507: Dialing A Number From The Call History List

    CHAPTER 21 Dialing Phone Numbers from Your Handheld Dialing a number from the Call History List Did You Know? Palm Dialer keeps a list of 11 of the most recently dialed numbers. Did You Know? If the number is a speed...

  • Page 508: Using Speed Dial

    CHAPTER 21 Dialing Phone Numbers from Your Handheld Using speed dial Speed Dial allows you to store ten of your most commonly used numbers and dial one with a single tap. Adding a speed dial entry Zire™ 72 Handheld Go to the Home screen and select Dialer Add a speed dial entry: a.

  • Page 509: Dialing A Number Using Speed Dial

    CHAPTER 21 Dialing Phone Numbers from Your Handheld Dialing a number using speed dial Zire™ 72 Handheld Go to the Home screen and select Dialer Dial the number: a. Tap Speed. b. Tap one of the named speed- dial buttons. Done...

  • Page 510: Editing A Speed-Dial Entry

    CHAPTER 21 Dialing Phone Numbers from Your Handheld Editing a speed-dial entry You can go directly to the Edit Entry dialog box by tapping and holding a speed-dial button. Zire™ 72 Handheld Go to the Home screen and select Dialer (ICON). Edit an entry: a.

  • Page 511: Related Topics

    CHAPTER 21 Dialing Phone Numbers from Your Handheld Related topics Support Click a link below to learn about these related topics: If you’re having problems with Dialer or with anything Moving else on your handheld, go to Around www.palmOne.com/ support/intl. Connecting Contacts Zire™...

  • Page 512: Chapter 22: Sharing Information

    CHAPTER 22 Sharing Information In this chapter You have to get this memo to your boss—now. Or the photo of the Using the Send command grandkids in their Halloween costumes Beaming to your mom. After you’ve used your handheld to create or capture that Other ways of sharing information important business and personal...

  • Page 513: Using The Send Command

    You can send information from within an application, such as a photo or video, a contact, or an application. See the appointment, to other Palm OS® handheld users. You can also send a category of information, online desktop help for such as a photo album—or even an entire application.
  • Page 514 CHAPTER 22 Sharing Information Did You Know? In most applications, the leftmost menu is named Record. Zire™ 72 Handheld Select the information you want to send: a. Open an application. b. Select the entry you want. Select a sending method: a.

  • Page 515: Sending A Category

    CHAPTER 22 Sharing Information Sending a category Create a category of Calendar events such as your kid’s soccer schedule, and then send the entire category to your spouse’s handheld. When you send a category, the individual entries within the category (contacts, memos, photos, and so on) appear as unfiled items on the receiving...

  • Page 516: Sending An Application

    CHAPTER 22 Sharing Information Sending an application Tap the Send From pick list to beam an application from an expansion card inserted into the expansion slot. Zire™ 72 Handheld Select the application you want to send: a. Go to the Home screen.

  • Page 517: Using The Send Command With The Versamail™ Application

    CHAPTER 22 Sharing Information Using the Send command with the VersaMail™ application You can send information as an attachment to an e-mail message using the Send command. Follow the procedures for sending information, a category, or an application. Select VersaMail™ in the Send With dialog box.

  • Page 518: Beaming

    Beaming Using the IR port on your handheld, you can beam information from within an application, such as a photo or video, a contact, an appointment, or a task, to other Palm OS For best results when also beam a category of information, such as a photo album—or even an entire application.
  • Page 519 CHAPTER 22 Sharing Information The leftmost menu is most applications is named Record. In Contacts, you can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. Beam your business card to other handhelds by holding down the...

  • Page 520: Beaming A Category

    CHAPTER 22 Sharing Information Beaming a category Create a category of Calendar events such as your kid’s soccer schedule, and then beam the entire category to your spouse’s handheld. When you beam a category, the individual entries within the category (contacts, memos, photos, and so on) appear as unfiled items on the receiving...

  • Page 521: Beaming An Application

    CHAPTER 22 Sharing Information Beaming an application Tap the Beam From pick list to beam an application from an expansion card inserted into the expansion slot. Zire™ 72 Handheld Select the application you want to beam: a. Go to the Home screen.
  • Page 522 CHAPTER 22 Sharing Information Zire™ 72 Handheld Beam the application: a. Tap Beam. b. When the Beam dialog box appears, point your handheld’s IR port directly at the IR port of the other handheld. IR port Wait for the Beam dialog box to indicate that beaming is complete. Done...

  • Page 523: Other Ways Of Sharing Information

    • Copy information or an application onto an expansion card inserted into the expansion slot, and view the information by inserting the card into the slot on another Palm OS • Copy information such as a photo or video from your handheld to your computer, or from computer to handheld, by synchronizing.

  • Page 524: Related Topics

    CHAPTER 22 Sharing Information Related topics Support Click a link below to learn about these related topics: If you’re having problems with sharing information or Synchronizing with anything else on your handheld, go to Expansion www.palmOne.com/ support/intl. Connecting E-mail Messages Common Questions Zire™...

  • Page 525: Chapter 23: Keeping Your Information Private

    CHAPTER 23 Keeping Your Information Private In this chapter You probably wouldn’t leave your door unlocked at night, so why should it be Choosing a security level any different with your handheld? Marking information as When you think about the amount of private personal and private information Setting the level of privacy...

  • Page 526: Choosing A Security Level

    CHAPTER 23 Keeping Your Information Private Choosing a security level There are a variety of security levels available for your handheld. Choose the level that provides the best mix of security and convenience. Activating no security features All entries are accessible to anyone who has your handheld. This includes entries that are marked private, but are not masked or hidden.

  • Page 527: Marking Information As Private

    CHAPTER 23 Keeping Your Information Private Marking information as private Marking an entry as private is the first step in protecting your info. Zire™ 72 Handheld Open an application. Create a new entry, or select the entry that you want to make private. Mark it as private: a.

  • Page 528: Setting The Level Of Privacy

    CHAPTER 23 Keeping Your Information Private Setting the level of privacy Add further protection to your private entries by setting the privacy level (hidden/masked). Hiding or masking private entries Zire™ 72 Handheld Open Security: a. Go to the Home screen. b.

  • Page 529: Viewing An Entry That Is Masked

    CHAPTER 23 Keeping Your Information Private Cont’d. Viewing an entry that is masked To open a masked entry, select the entry. If you have a password, enter it in the Show Private Records dialog box, and then select OK. When you close a masked entry, it remains masked. Using a password Further protect your hidden or masked entries by creating a password, which is needed to display the contents of hidden/masked entries.

  • Page 530: Creating A Password

    CHAPTER 23 Keeping Your Information Private Creating a password The best passwords and Quick Unlock combinations consist of a mix of letters, characters, and numbers. Longer passwords are better than short ones. Any password you create is case-sensitive. Enter your password with ®...

  • Page 531: Changing A Password

    Keeping Your Information Private Changing a password You can change your password at any time. You must enter the current password before you can change it. ® In Palm Desktop software, you can require password entry for private info to display.
  • Page 532 CHAPTER 23 Keeping Your Information Private Zire™ 72 Handheld Enter your current password: a. Tap the Password box. b. Enter the current password, and then select OK. Change your password: a. Select OK. b. Enter a new password, and then select OK. Confirm the password and enter a hint: a.

  • Page 533: Deleting A Password

    CHAPTER 23 Keeping Your Information Private Deleting a password You can delete your password at any time. You must enter the current password before you can delete it. Zire™ 72 Handheld Select Done. Done Enter your password: a. Tap the Password box. b.

  • Page 534: Deleting A Forgotten Password

    CHAPTER 23 Keeping Your Information Private Deleting a forgotten password If you forget your password, your handheld displays the password hint (if you entered one) to help you remember the password. If you still can’t remember the password, you can delete it from your handheld.

  • Page 535: Locking Your Handheld

    CHAPTER 23 [ ! ] Before You Begin To use the locking feature, you must first create a password for your handheld. To start your handheld when it is locked, turn it on. Enter your password, and then select Done. Zire™...

  • Page 536: Locking Your Handheld Automatically

    CHAPTER 23 Keeping Your Information Private Locking your handheld automatically Zire™ 72 Handheld Open Security: a. Go to the Home screen. b. Select Prefs c. Select Security. Open the Lock Handheld dialog box: a. Tap the Auto Lock box. b. If necessary, enter your password, and then select OK. Continued Auto Lock box...
  • Page 537 CHAPTER 23 Keeping Your Information Private The number of password attempts must be between 5 and 99. Zire™ 72 Handheld Select one of these lock options: Never Always leave your handheld unlocked. When power is off Automatically lock your handheld whenever you turn it off.

  • Page 538: Locking Your Handheld Manually

    CHAPTER 23 Keeping Your Information Private Locking your handheld manually Zire™ 72 Handheld Open Security: a. Go to the Home screen. b. Select Prefs c. Select Security. Select Lock. Select Lock Device. Done Lock...

  • Page 539: Using Quick Unlock

    CHAPTER 23 [ ! ] Before You Begin To use Quick Unlock, you must first create a password for your handheld. You can change a Quick Unlock combination at any time. Follow the same steps you used to create the combination. Zire™...
  • Page 540 CHAPTER 23 Keeping Your Information Private Zire™ 72 Handheld Create a Quick Unlock combination sequence: a. Use the navigator or tap the onscreen navigator to create a combination. For example, you might choose Left-Right-Left as a combination. b. Select OK. Select Done.

  • Page 541: Deleting Your Quick Unlock Combination

    CHAPTER 23 Keeping Your Information Private Deleting your Quick Unlock combination Zire™ 72 Handheld Open Security: a. Go to the Home screen. b. Select Prefs c. Select Security. Open the Quick Unlock dialog box: a. Tap the Quick Unlock box. b.

  • Page 542: Encrypting Your Information

    CHAPTER 23 [ ! ] Before You Begin To use encryption, you must first create a password for your handheld. Zire™ 72 Handheld Keeping Your Information Private Encrypting your information You can encrypt selected information whenever your handheld locks. This means that your information is scrambled so that it cannot be read.
  • Page 543 CHAPTER 23 Keeping Your Information Private Zire™ 72 Handheld Open the Encrypt Data dialog box: a. Tap Options. b. Tap the Encrypt data when locked check box. c. Tap Choose Applications. Select the applications you want to encrypt, and then select OK. Continued...

  • Page 544: Limiting The Number Of Password Attempts

    CHAPTER 23 Keeping Your Information Private Limiting the number of password attempts Synchronize your You can set the number of incorrect password attempts that are allowed before selected handheld with your information is deleted from your handheld. This feature, called intrusion protection, protects computer frequently to sensitive information from an intruder who uses an automated means to try every possible prevent loss of...
  • Page 545 CHAPTER 23 Keeping Your Information Private Zire™ 72 Handheld Open Security: a. Go to the Home screen. b. Select Prefs c. Select Security. Set the number of password attempts: a. Tap Options. b. If necessary, enter your password, and then select OK. c.
  • Page 546 CHAPTER 23 Keeping Your Information Private Zire™ 72 Handheld Select the information that is deleted after the set number of failed attempts: a. Tap the Delete pick list and select one of these options: No Data No information is deleted after the set number of failed attempts.

  • Page 547: Related Topics

    CHAPTER 23 Keeping Your Information Private Related topics Support Click a link below to learn about these related topics: If you’re having problems with private entries or Moving around anything else on your handheld, go to www.palmOne.com/ support/intl. Synchronizing Customizing Maintaining Common Questions...

  • Page 548: Chapter 24: Using Categories To Organize Information

    CHAPTER 24 Using Categories to Organize Information In this chapter If you’re like most people, you use your handheld to manage your work life and Adding a category your personal life. Yet these two areas Renaming a category contain so many details: your children’s after-school activities, your conference Deleting a category schedule, your shopping list for the...

  • Page 549: Adding A Category

    CHAPTER 24 Using Categories to Organize Information Adding a category You can add categories in many applications: Contacts, Expense, Memos, Note Pad, Tasks, and Did You Know? palmOne™ Media. (In palmOne Media, categories are called albums.) Place individual entries into You can have up to these categories to easily get to a group of related items.

  • Page 550: Renaming A Category

    CHAPTER 24 Using Categories to Organize Information Renaming a category If you want to combine items in different categories, rename one category to the other category name. Did You Know? Some categories, like All and Unfiled, come with your handheld and cannot be changed.

  • Page 551: Deleting A Category

    CHAPTER 24 Using Categories to Organize Information Deleting a category If you delete a category, the items in that category will move to the Unfiled category. In Expense, you can delete a category, including its contents, with the Purge command. Zire™...

  • Page 552: Placing Information Into A Category

    CHAPTER 24 Using Categories to Organize Information Placing information into a category You can place individual entries into categories within an application. For example, you may want to place some of your contacts into a category called Medical. You can also enter new information into a You may also find it convenient to view applications in groups.
  • Page 553 CHAPTER 24 Using Categories to Organize Information To place an entry into a different category, simply select a different category from the Category pick list. Zire™ 72 Handheld Place the entry into a category: a. Select a category from the Category pick list. b.

  • Page 554: Placing An Application Into A Category

    CHAPTER 24 Using Categories to Organize Information Placing an application into a category Zire™ 72 Handheld Go to the Home screen Open the Category dialog box: a. Open the menus b. Select Category on the App menu. Place the application into a category: a.

  • Page 555: Viewing Information By Category

    CHAPTER 24 Using Categories to Organize Information Viewing information by category In the Home screen, scroll through the categories by repeatedly tapping the Home screen icon, or pressing Right or Left on the navigator. To view all of the applications on your handheld select the All category.

  • Page 556: Related Topics

    Calendar Photos and Videos Sharing Zire™ 72 Handheld • Opening applications • Using menus Color-coding your events in Calendar Organizing photos or videos into albums ® Beaming a category to another Palm OS handheld...

  • Page 557: Chapter 25: Installing And Removing Applications

    CD There are thousands of applications Installing other applications and files available for Palm OS the ones you need to help you get the Removing an application from your handheld most out of your handheld, no matter what you’re doing.

  • Page 558: Checking Space And Version Numbers

    CHAPTER 25 Installing and Removing Applications Checking space and version numbers Before you install a file or an application, it’s important to make sure you have enough space for it. You may also want to check the version number of applications that are already on your handheld or expansion card, in case you’re interested in upgrading them.
  • Page 559 CHAPTER 25 Installing and Removing Applications Cont’d. Zire™ 72 Handheld b. Tap one of the following options, and then select Done: Version Displays the version numbers of all of your applications. Size Shows how much space each application occupies. The bar at the top shows the total space currently in use on your handheld or expansion card.

  • Page 560: Installing The Additional Software From The Cd

    CHAPTER 25 Installing and Removing Applications Installing the additional software from the CD Your handheld comes with many applications that are already installed and ready to use. The CD that came with your handheld includes lots of other applications to make your handheld even more useful and more fun.
  • Page 561 CHAPTER 25 Installing and Removing Applications MAC ONLY Zire™ 72 Handheld Insert the CD into your computer. Double-click the Essential Software folder. Install the applications you want to install. Synchronize your handheld with your computer. Done...

  • Page 562: Installing Other Applications And Files

    Windows computer. This tool makes it easy to install applications and files when you synchronize. You can install applications and files by dragging and dropping onto the Palm Quick Install icon, or by using the commands in the Palm Quick Install window.

  • Page 563: Using The Palm Quick Install Icon

    Copy or download the application(s) or file(s) you want to install onto your computer. Drag and drop the files onto the Palm Quick Install icon: a. From My Computer or Windows Explorer, select the file(s) or folder that you want to install.

  • Page 564: Using The Palm Quick Install Window

    Zire™ 72 Handheld Copy or download the file(s) you want to install onto your computer. Double-click the Palm Quick Install icon on the desktop. Select the files to install: a. In the User drop-down list, select the name for your handheld.

  • Page 565: Installing Applications And Files On A Mac Computer

    Drag and drop the files onto the Send To Handheld droplet: a. Drag and drop the file(s) or folder onto the Send To Handheld droplet in the Palm folder. b. In the Send to Handheld dialog box, select your username and click OK.

  • Page 566: Using Commands In The Hotsync Menu

    Copy or download the application you want to install onto your computer. Select the files to install on your handheld: a. In the Palm folder, double- click the HotSync Manager. b. Select the HotSync menu, and then select Install Handheld files.
  • Page 567 CHAPTER 25 Installing and Removing Applications Zire™ 72 Handheld Install the files on your handheld: a. Click Add File. b. Close the Install Handheld Files window. c. Synchronize your handheld with your computer. Done...

  • Page 568: Removing An Application From Your Handheld

    CHAPTER 25 Installing and Removing Applications Removing an application from your handheld If you run out of memory or decide that you no longer want some applications you installed, you can remove them from your handheld or from an expansion card. NOTE cannot remove the applications that are part of the operating system of your handheld.

  • Page 569: Removing Palm Desktop Software From Your Computer

    Installing and Removing Applications Removing Palm Desktop software from your computer If you no longer want to use Palm Desktop software, you can remove it from your computer. This process removes only the application files. The data in your Users folder remains untouched.
  • Page 570 Zire™ 72 Handheld Remove Palm Desktop software: Change or Remove Programs a. Click Change or Remove Programs b. Select Palm Desktop software, and then click Remove. c. Click Yes in the Confirm File Deletion box. d. Click OK, and then click Close.
  • Page 571 CHAPTER 25 Installing and Removing Applications Zire™ 72 Handheld Select the software you want to remove, and then click Uninstall. Select the folder that contains your Palm Desktop software files. Click Remove, and then restart your computer. Done...

  • Page 572: Related Topics

    Moving around www.palmOne.com/ support/intl. RealOne Player Zire™ 72 Handheld Switching between Palm Desktop software and Microsoft Outlook • Opening applications • Using menus • Transferring files from a CD to an expansion card • Listening to audio files on your handheld...

  • Page 573: Chapter 26: Managing Clock Settings

    CHAPTER 26 Managing Clock Settings In this chapter Forget your watch? Or just forget to reset it when you landed in Toronto? Checking the current date Neither matters, as long as you have and time your handheld. Not only can you rely Setting the primary location on it for the correct time, you can even Choosing secondary...

  • Page 574: Checking The Current Date And Time

    CHAPTER 26 Managing Clock Settings Checking the current date and time There are several ways to easily check the date and time: • When your handheld is on: • Tap the Home icon • Tap the Clock icon in the upper-left corner of the input area. Your handheld displays the time for two seconds, and then returns to the previous application.

  • Page 575: Setting The Primary Location

    CHAPTER 26 Managing Clock Settings Setting the primary location In World Clock, you can set the location, date, and time for a primary location. The settings for this Key Term primary location are used by all of the applications on your handheld. Primary location Typically a city in the time zone in which you live.

  • Page 576: Setting The Date And Time For The Primary Location

    CHAPTER 26 Managing Clock Settings Setting the date and time for the primary location You can set the date and time in Preferences, as you did during the initial setup of your handheld, Did You Know? or in World Clock. When you change the date and time in one application, it is automatically When the Daylight changed in the other.
  • Page 577 CHAPTER 26 Managing Clock Settings Zire™ 72 Handheld Set the time: a. Tap the Set Time box. b. Tap the hour and minute Hour boxes, and then tap the arrows to change them. Minute c. Tap AM or PM, and then select OK.

  • Page 578: Choosing Secondary Locations For Other Time Zones

    CHAPTER 26 Managing Clock Settings Choosing secondary locations for other time zones Set World Clock to display the date and time for two other locations. If you have friends, family, or colleagues in another time zone, select a city in their zone as your secondary location.

  • Page 579: Modifying The Locations List

    CHAPTER 26 Managing Clock Settings Modifying the locations list You can edit the locations list so that the locations you use most often are easy to find. If you know what you’re looking for in a long pick Adding new locations list, use Graffiti®...
  • Page 580 CHAPTER 26 Managing Clock Settings Zire™ 72 Handheld [ & ] OPTIONAL Tap each setting you want to change. Name Enter the name of the location. Time Zone Select the time zone for the location. Daylight Saving Time check box Tap for your handheld to automatically adjust the date and time for Daylight Saving Time in this location.

  • Page 581: Deleting A Location

    CHAPTER 26 Managing Clock Settings Deleting a location Zire™ 72 Handheld Go to the Home screen and select World Clock Select the location you want to delete: a. Tap a Location pick list. b. Select Edit List. c. Select a location, and then tap Remove.

  • Page 582: Setting The Alarm Clock

    CHAPTER 26 Managing Clock Settings Setting the alarm clock Did You Know? Use World Clock to set an alarm within the next 24 hours. Set alarms outside of this timeframe in Calendar. Did You Know? Remember to put your handheld on local time. If you travel from San Francisco to London, make London your...

  • Page 583: Responding To The Alarm Clock

    CHAPTER 26 Managing Clock Settings To turn off an alarm before it sounds, tap the Alarm box, and then tap Alarm Off. Responding to the alarm clock When the World Clock alarm sounds, select one of these three options: OK Cancel the reminder message and return to the current screen. Snooze appears again in five minutes.

  • Page 584: Changing The Clock Display

    CHAPTER 26 Managing Clock Settings Changing the clock display Zire™ 72 Handheld Go to the Home screen and select World Clock Open the Display Options dialog box: a. Open the menus b. Select Options, and then select Display Options. Select any of the following options, and then select OK: Show Multiple Locations Display the secondary locations.

  • Page 585: Related Topics

    CHAPTER 26 Managing Clock Settings Related topics Support Click a link below to learn about these related topics: If you’re having problems with World Clock or anything Moving around else on your handheld, go to www.palmOne.com/ support/intl. Calendar Customizing Zire™ 72 Handheld •...

  • Page 586: Chapter 27: Customizing Your Handheld

    CHAPTER 27 Customizing Your Handheld In this chapter Although customizing your handheld is optional, it’s like changing the preset Customizing the Home screen radio stations in your car. Since you’re Making the screen easier to read probably not driving around with the dealer’s preset radio stations, why not Giving your favorite applications a button or icon...

  • Page 587: Customizing The Home Screen

    CHAPTER 27 Customizing Your Handheld Customizing the Home screen Use your favorite photo as the background for the Home screen. Or display your application icons in list format with small icons so that you can see more applications without scrolling. Zire™...
  • Page 588 CHAPTER 27 Customizing Your Handheld Zire™ 72 Handheld Select a photo for the background: a. Select the Background check box. b. Tap the photo thumbnail and select a photo. c. Adjust the fade setting so that the text is easy to read against the photo. d.

  • Page 589: Making The Screen Easier To Read

    CHAPTER 27 Customizing Your Handheld Making the screen easier to read In many applications, you can change the font style to make text easier to read. There are four font styles available. In certain lighting conditions you may also need to adjust the brightness and contrast to read the information on the screen.
  • Page 590 CHAPTER 27 Customizing Your Handheld Zire™ 72 Handheld Open an application. Open the Select Font dialog box: a. Open the menus b. Select Options, and then select Font. Tap the font style you want to use, and then select OK. Small Done Small bold...

  • Page 591: Adjusting The Brightness

    CHAPTER 27 Customizing Your Handheld Adjusting the brightness Zire™ 72 Handheld Tap the Brightness icon to open the Adjust Brightness dialog box. Brightness icon Drag the slider to adjust the contrast level, and then select Done. Done...

  • Page 592: Changing Screen Colors

    CHAPTER 27 Customizing Your Handheld Changing screen colors Choose a new set of text and background colors for all your applications. Zire™ 72 Handheld Open Color Theme Preferences: a. Go to the Home screen. b. Select Prefs c. Select Color Theme. Select a theme, and then select Done.

  • Page 593: Giving Your Favorite Applications A Button Or Icon

    CHAPTER 27 Customizing Your Handheld Giving your favorite applications a button or icon Tired of going to the Home screen to open an application you use a lot? Use the Buttons Preferences screen to reassign the applications associated with the buttons on the front of your handheld and the HotSync For example, if you use Memos often, you can assign Memos to a button or the HotSync icon so that you don’t have to scroll through the Home screen whenever you want to use that application.
  • Page 594 CHAPTER 27 Customizing Your Handheld Key Term Full-screen pen stroke A stroke that is drawn from the bottom of the input area to the top of the screen. You can use this stroke as a quick way to do a selected task, such ®...

  • Page 595: Setting The Date And Time

    CHAPTER 27 Customizing Your Handheld Setting the date and time You can set the date, time, and location for all the applications on your handheld that require this information. You can also select the format in which the date, time, and numbers appear. Selecting a location You can set the current date and time based on your location.
  • Page 596 CHAPTER 27 Customizing Your Handheld You can rename the location to the city where you live. Tap the Name field, and then modify the location name. Zire™ 72 Handheld Select the location: a. Tap the Location pick list, and select a city in your time zone. If you found a city in the list, go to step 3.

  • Page 597: Resetting The Date And Time

    CHAPTER 27 Customizing Your Handheld Resetting the date and time In most cases you won’t need to reset the date and time. However, you may need to do this if you do a hard reset on your handheld. Zire™ 72 Handheld Open Date &...
  • Page 598 CHAPTER 27 Customizing Your Handheld Zire™ 72 Handheld Set the date: a. Tap the Set Date box. b. Tap the arrows to select the current year. c. Tap the current month. d. Tap the current date. Set the time: a. Tap the Set Time box. b.

  • Page 599: Selecting Formats For Dates, Times, And Numbers

    CHAPTER 27 Customizing Your Handheld Selecting formats for dates, times, and numbers Would you rather see the time displayed in a 24-hour format, or dates that begin with the month or year? Use the Formats Preferences screen to change these settings and to apply them to all the applications on your handheld.
  • Page 600 CHAPTER 27 Customizing Your Handheld The country setting changes only the way the date and time look. It doesn’t change your handheld’s time to that country’s time. To do that, go to Date & Time Preferences or to World Clock. Zire™...

  • Page 601: Customizing The Way You Enter Information

    CHAPTER 27 Customizing Your Handheld Customizing the way you enter information Your handheld lets you choose how you enter information. You can choose the writing area, choose Graffiti 2 strokes, and create shortcuts to make entering information faster. Choosing the input area You can write Graffiti 2 characters in the input area, or you can turn on Writing Area Preferences and use the full screen for Graffiti 2 writing;...

  • Page 602: Using The Full-Screen Writing Area

    CHAPTER 27 [ ! ] Before You Begin Turn on Writing Area Preferences as described in the previous section. Right after you write a character, your handheld interprets a quick tap on the screen as a period character. If you want to tap a button, either wait a few seconds or temporarily turn off full-...

  • Page 603: Customizing Graffiti 2 Strokes

    CHAPTER 27 Customizing Your Handheld Customizing Graffiti 2 strokes There is more than one way to write certain Graffiti 2 characters. Use the Graffiti 2 Preferences screen to select an alternate stroke shape for these characters. Zire™ 72 Handheld Open Graffiti 2 Preferences: a.

  • Page 604: Setting Up Shortcuts

    CHAPTER 27 Customizing Your Handheld Setting up ShortCuts Are you looking for a quicker way to enter information on your handheld? Use ShortCuts to define abbreviations for any words, letters, or numbers that you enter often. You can use your ShortCuts You may want to add a anywhere you enter info with Graffiti 2 writing.
  • Page 605 CHAPTER 27 Customizing Your Handheld The ShortCut Text can be 45 characters long. That’s long enough for a name whose spelling you always forget or a complex e-mail address. Zire™ 72 Handheld Create a ShortCut: a. Tap New. b. On the ShortCut Name line, enter the abbreviation.

  • Page 606: Changing Shortcuts

    CHAPTER 27 Customizing Your Handheld Changing ShortCuts After you create a ShortCut, you can modify it at any time. To delete a ShortCut, open ShortCuts Preferences and select the ShortCut. Tap Delete, tap Yes, and then tap Done. Zire™ 72 Handheld Open ShortCuts Preferences: a.

  • Page 607: Correcting Problems With Tapping

    CHAPTER 27 Customizing Your Handheld Correcting problems with tapping Is your screen not responding to taps? Are you getting unexpected results when you tap? For Key Term example, when you tap the number keyboard icon, does the Find dialog box open instead? If this Digitizer Another name happens, it’s time to align the screen.

  • Page 608: Selecting Sound Settings

    CHAPTER 27 Customizing Your Handheld Selecting sound settings Are sounds too soft or too loud? Set the volume levels for the system, game, and alarm tones, or turn sounds off altogether with the Silent profile. You can choose different types of sounds for Calendar, Tasks, and World Clock.

  • Page 609: Entering Your Owner Information

    CHAPTER 27 Customizing Your Handheld Entering your owner information It’s a good idea to enter information that could help someone contact you if you ever lose your handheld (if there’s enough battery power to turn it on). By default, the Owner Preferences screen In addition to entering contains the information you entered when you installed the CD and set up your handheld, but owner information, you...

  • Page 610: Conserving Battery Power

    CHAPTER 27 Customizing Your Handheld Conserving battery power You can save battery power by preventing your handheld from turning on accidentally and by adjusting the Power Preferences settings. Preventing your handheld from turning on by accident Does your handheld turn itself on accidentally in your briefcase, pocket, or purse? You can lock the buttons on the front of your handheld to prevent this from happening and to prevent the battery When Keylock is on, your from draining.

  • Page 611: Selecting Power-Saving Settings

    CHAPTER 27 Customizing Your Handheld Selecting power-saving settings The Power Preferences screen enables you to set power consumption options. Zire™ 72 Handheld Select one of these settings, and then select Done. Never Keylock always remains off. Automatic Keylock turns on automatically when you turn off your handheld or when your handheld goes to sleep.
  • Page 612 CHAPTER 27 Customizing Your Handheld Zire™ 72 Handheld Tap the pick lists to change any of the following settings, and then select Done. Auto-off after Select how quickly your handheld automatically turns off after a period of inactivity: 30 seconds, 1 minute, 2 minutes, or 3 minutes. On while charging Select whether your handheld stays on continuously when it is connected to the power adapter.

  • Page 613: Connecting Your Handheld To Other Devices

    CHAPTER 27 Customizing Your Handheld Connecting your handheld to other devices Connection Preferences let you connect your handheld to other devices. You can use preset connection settings, modify the preset settings, or create your own connection settings from scratch. The list of preset connections varies depending on the applications you’ve added to your handheld.
  • Page 614 CHAPTER 27 Customizing Your Handheld Zire™ 72 Handheld Open the Edit Connection dialog box: a. Select the IR to PC/handheld connection. b. Tap Edit. Change the speed setting: a. Tap Details. b. Tap the Speed pick list and select the appropriate speed. c.

  • Page 615: Creating Your Own Connection Settings

    CHAPTER 27 Customizing Your Handheld Creating your own connection settings If none of the preset connection settings are close to what you need, or if you’re already using all the connections as they are, you can create a new connection. To delete a connection that you created, select it on the Connection...
  • Page 616 CHAPTER 27 Customizing Your Handheld To learn about customizing Bluetooth connection settings, see Connecting Wirelessly to Other Devices. Zire™ 72 Handheld Enter the basic settings: Name Enter a name for your connection settings. This name will appear on the Connection Preferences screen so that you can select your connection later. Connect to Select the type of device you want to connect to: PC, Modem, or Local Area Network.
  • Page 617 CHAPTER 27 Customizing Your Handheld Zire™ 72 Handheld Enter the details settings: a. Tap Details. b. Tap the Speed pick list and select the appropriate speed. c. Tap the Flow Ctl pick list and select whether the connection uses flow control: Automatic Your handheld determines when to use flow control.

  • Page 618: Connecting Your Handheld To A Mobile Phone

    CHAPTER 27 Customizing Your Handheld Connecting your handheld to a mobile phone Phone Preferences let you configure your handheld to exchange messages and dial phone numbers when your handheld is connected to a GSM mobile phone (sold separately). The GSM If your phone doesn’t mobile phone account must also include data services.

  • Page 619: Customizing Network Settings

    CHAPTER 27 [ ! ] Before You Begin You need the following: • A mobile phone with a Bluetooth radio or an IR port (sold separately) • A wireless service provider account that includes high-speed data services or that supports dial-up connections (additional fees may apply)
  • Page 620 CHAPTER 27 Customizing Your Handheld Instead of creating a new profile, you can copy an existing profile and change the settings. Select the profile you want to copy, and then open the Service menu and select Duplicate. Did You Know? Most dial-in servers do not accept spaces in the username.
  • Page 621 CHAPTER 27 Customizing Your Handheld It’s a good idea to add at Cont’d least three commas before your calling card number to allow for the cue delay. Each comma delays transmission of your calling card number for two seconds. Zire™ 72 Handheld b.

  • Page 622: Connecting To Your Service

    CHAPTER 27 Customizing Your Handheld Connecting to your service After you set up your Connection and Network Preferences, establishing a connection to your ISP or your company’s network (dial-in server) is easy. To see expanded Service Connection Progress messages, press Down on the navigator.To see more information, open the Options menu and...

  • Page 623: Adding Details To A Service Profile

    CHAPTER 27 Customizing Your Handheld Adding details to a service profile If you’re using one of the predefined service profiles, you probably need to enter only your username, password, and telephone number. If you’re creating a new service profile, you may need to use the Details dialog box to add more information to your service profile.
  • Page 624 CHAPTER 27 Customizing Your Handheld Key Term DNS Domain name system. The Internet uses this system to translate the names of host computers into IP addresses. A DNS number identifies the server that handles the translation. Each IP address has four numbers (from 0 to 255) that are separated by periods.

  • Page 625: Deleting A Service Profile

    CHAPTER 27 Customizing Your Handheld Deleting a service profile Zire™ 72 Handheld Open Network Preferences: a. Go to the Home screen. b. Select Prefs c. Select Network. Delete the service you want to delete: a. Tap the Service pick list and select the service you want to delete. b.

  • Page 626: Creating Login Scripts

    CHAPTER 27 Customizing Your Handheld Creating login scripts A login script is a series of commands that automates logging in to a network server—for example, your corporate network or your ISP . A login script is associated with a specific service Windows You can also profile created in Network Preferences.
  • Page 627 CHAPTER 27 Customizing Your Handheld Zire™ 72 Handheld Open the Login Script dialog box: a. Tap the Service pick list and select the service you want to add a script to. b. Tap Details. c. Tap Script. Tap the End pick list and select one of the following commands from the list: Wait For Tells your handheld to wait for specific characters from the server before executing the next command.
  • Page 628 CHAPTER 27 Customizing Your Handheld Cont’d. Zire™ 72 Handheld Send Transmits specific characters to the server that you’re connecting to. Send CR Transmits a carriage return or line feed (LF) character to the server. Send User ID Transmits the User Name field from Network Preferences. Send Password Transmits the Password field from Network Preferences.

  • Page 629: Adding Plug-In Applications

    CHAPTER 27 Customizing Your Handheld Adding plug-in applications You can create plug-in applications containing script commands that extend the functionality of the built-in script commands. A plug-in application is a standard PRC application that you install For more info on creating on your handheld just like any other application.
  • Page 630 • Compiled into a device executable • Called properly from a login script • Able to return control to a login script after it terminates • Created using a development environment that supports Palm OS Metrowerks CodeWarrior tools. Zire™ 72 Handheld ®...

  • Page 631: Related Topics

    CHAPTER 27 Customizing Your Handheld Related topics Support Click the link below to learn about these related topics: If you’re having problems with customization or with Exploring anything else on your handheld, go to Moving www.palmOne.com/ Around support/intl. Entering Information Photos Bluetooth Privacy...

  • Page 632: Chapter 28: Maintaining Your Handheld

    CHAPTER 28 Maintaining Your Handheld Your handheld is designed to be rugged and reliable and to provide you with years of trouble-free service. Taking care of your handheld helps keep it working properly and ensures that it’s available when you need it. Handheld do’s and don’ts To protect your handheld from damage and ensure reliable performance, follow these guidelines.

  • Page 633: Handheld Don'ts

    CHAPTER 28 Maintaining Your Handheld • Use only 3.5 mm stereo headphones in your handheld’s headphone jack. • Be sure to get rid of any static electricity buildup before you connect your handheld to any cable or accessory. Handheld don’ts •...
  • Page 634 CHAPTER 28 Maintaining Your Handheld Reset button If a soft reset does not unfreeze your handheld, you need to do a hard reset. Zire™ 72 Handheld...

  • Page 635: Doing A Hard Reset

    Wait for the Palm Powered™ logo to appear, then release the power button. When you see the message that warns you about erasing all of the info on your handheld, do one of the following: •...

  • Page 636: Restoring Your Information After A Hard Reset

    CHAPTER 28 Maintaining Your Handheld Restoring your information after a hard reset If you synchronized before doing a hard reset, you can now put that information back on your handheld. However, you may need to re-enter some of your personal settings, as well as your color-coded categories in Calendar.
  • Page 637 CHAPTER 28 Maintaining Your Handheld Zire™ 72 Handheld Set the transfer options: a. Select an application in the Conduit list, and then click Change. b. Select Desktop overwrites handheld. NOTE This change applies only to the next synchronization. c. Click OK. Repeat step 3 for the other applications in the list that you want to restore, and then click Done.

  • Page 638: Related Topics

    CHAPTER 28 Maintaining Your Handheld Related topics Support Click a link below to learn about these related topics: If you’re having problems with resets or with anything Synchronizing else on your handheld, go to www.palmOne.com/ Customizing support/intl. Zire™ 72 Handheld Creating a backup of your information Customizing your handheld again after doing a hard reset...

  • Page 639: Chapter 29: Common Questions

    1. Click Start on your computer, and then select Run. 2. Click Browse and navigate to your CD-ROM drive. 3. Select Autorun, click Open, and then click OK. I cannot install Palm Desktop software. WINDOWS ONLY • Disable any virus-scanning software on your computer.
  • Page 640 • If you are upgrading from an older Palm OS Palm Add or Remove Programs. • Uninstall and then reinstall the current version of Palm Desktop software. MAC ONLY • Disable any virus-scanning software on your computer. • Quit any open applications.

  • Page 641: Handheld

    CHAPTER 29 Common Questions Handheld [ ! ] IMPORTANT handheld voids the warranty and is not recommended under any circumstances. I want to see how much battery life I have left. A battery gauge your handheld needs to be recharged. If the battery becomes low, a message appears on the screen prompting you to recharge the battery.
  • Page 642 CHAPTER 29 Common Questions • Turn the Bluetooth® feature off when you’re not using it, or turn the discoverable setting to off. When I connect my handheld to the power adapter, it does not charge. • Confirm that your handheld is firmly connected to the power adapter. •...
  • Page 643 CHAPTER 29 Common Questions • Charge your handheld. • Perform a soft reset. If your handheld still doesn’t turn on, perform a hard reset. I get a warning message telling me my handheld memory is full. • If you have installed additional applications on your handheld, remove them to recover memory. •...

  • Page 644: Moving Around

    CHAPTER 29 Common Questions Moving around I can’t find the icon I want on the Home screen. • Tap the pick list in the upper-right corner of the Home screen and select All. You may need to scroll down a bit, but you should now see an icon for each of the applications on your handheld. •...
  • Page 645 CHAPTER 29 Common Questions I can’t get my handheld to recognize my handwriting. For your handheld to recognize handwriting input with the stylus, you need to use Graffiti® 2 writing. Use the Graffiti 2 help to learn how to write characters. NOTE only.

  • Page 646: Synchronizing

    Local USB has a checkmark next to it. If not, click it. NOTE select Programs. Go to the Palm Desktop program group and select HotSync Manager. MAC ONLY • Make sure HotSync Manager is enabled: Open the palmOne folder and double-click the HotSync Manager icon.
  • Page 647 • Make sure that HotSync manager is running on your computer. • Make a copy of the folder containing your information. This folder is named with either your full username or a shortened version of the name. Uninstall and then reinstall Palm Desktop software.
  • Page 648 • Be sure that the application you want is installed. Reinstall the HotSync Manager and make sure that the application is selected. • Reinstall Palm Desktop software and select the option to synchronize with Microsoft Outlook. I can’t synchronize wirelessly using my handheld’s Bluetooth technology.
  • Page 649 I can’t open the HotSync Manager. Make a backup copy of your Palm Desktop data by opening the palmOne (Windows) or Palm (Mac) folder on your computer, selecting the folder with your username, copying the folder to another location, and then renaming the folder.
  • Page 650 CHAPTER 29 Common Questions • If you are trying to install files to an expansion card, make sure that a card is inserted into your handheld’s expansion slot before you synchronize. I can’t add more files to the palmOne™ Quick Install list. Make sure the dialog box that confirms where the files will be installed is closed.
  • Page 651 CHAPTER 29 Common Questions MAC ONLY Make sure the infrared communications extensions have been installed in the Extensions folder inside the System folder. Next, open the HotSync Software Setup window, and be sure that HotSync Manager is enabled and that the Local Setup Port is set to Infrared Port. I do not see an infrared option when I open HotSync Manager.

  • Page 652: Calendar

    If you are synchronizing with Outlook, make sure the right profile is selected for the applications you want to synchronize in HotSync Manager. From the Palm Desktop home screen, click the HotSync Manager, and then select Custom.

  • Page 653: Memos

    If you choose to view your memos alphabetically on Palm Desktop software and then synchronize, the memos on your handheld still appear in the order defined in the Preferences setting. In other words, the sort settings you use with Palm Desktop software are not transferred to your handheld. Zire™ 72 Handheld...

  • Page 654: Notes

    If you choose to view your notes alphabetically on Palm Desktop software and then synchronize, the notes on your handheld still appear in the order defined in the Preferences setting. In other words, the sort settings you use with Palm Desktop software are not transferred to your handheld. RealOne I would like better-quality sound during playback.

  • Page 655: Tasks

    If you choose to view your voice memos alphabetically on Palm Desktop software and then synchronize, the voice memos on your handheld still appear in the order defined in the Preferences setting. In other words, the sort settings you use with Palm Desktop software are not transferred to your handheld.

  • Page 656: Connecting Wirelessly

    CHAPTER 29 Common Questions Connecting wirelessly My passkey is rejected when I attempt to form a trusted pair with my mobile phone. Some mobile phones require that you enter the passkey within a specific time frame. Make sure you have a passkey in mind and that you enter it immediately when prompted. If your passkey is rejected, your phone may have a preassigned passkey;...

  • Page 657: Versamail

    CHAPTER 29 Common Questions • Make sure that your phone is equipped with Bluetooth technology, that Bluetooth is enabled, and that the power is on. • You may need to set up a connection with your phone. See the documentation included with your phone for assistance with completing the connection setup process.
  • Page 658 CHAPTER 29 Common Questions • If you are connecting using a mobile phone through the built-in Bluetooth technology on your handheld, a cable, or the IR port on your handheld, verify that you have either a data-enabled GSM or a high-speed GPRS account with your wireless service provider. •...
  • Page 659 My vCard or vCal e-mail attachment isn’t forwarding correctly. WINDOWS ONLY Palm Desktop software provides several features that work with e-mail client software on a Windows computer. For these features to work correctly, the e-mail client software must be properly set up. Follow these steps to check the settings: 1.

  • Page 660: Privacy

    CHAPTER 29 Common Questions 3. Select Internet Options, and then click the Programs tab. 4. Make sure that the E-mail field is set to the correct e-mail client software. 5. Click OK. 6. Start the e-mail client software and make sure it is configured as the default MAPI client. Consult the documentation for your desktop e-mail application for more information.

  • Page 661: Sharing

    When someone beams information to my handheld, it doesn‘t receive the info. • If you are receiving info from another Palm OS other handheld are 4 to 39 inches (approximately ten centimeters to one meter) apart and that the path between the two handhelds is clear of obstacles. Beaming distances to other devices with an IR port may be different.

  • Page 662: Problems With Incompatible Applications

    CHAPTER 29 Common Questions When someone beams data to my handheld, I get a message telling me it is out of memory. • Your handheld requires at least twice the amount of memory available as the data you are receiving. For example, if you are receiving a 30KB application, you must have at least 60KB free.

  • Page 663: Finding A Third-Party Application That Is Causing A Problem

    Finding a third-party application that is causing a problem If you have multiple third-party applications installed on your handheld or have upgraded from an earlier model of a Palm OS applications from your handheld. Once you have removed all of the third-party applications, you can install one application at a time to determine which application is causing the problem.
  • Page 664 CHAPTER 29 Common Questions 7. Do one of the following: • • Zire™ 72 Handheld If your handheld still has problems, review this Common Questions section for solutions to the problem. Fix the problem before reinstalling the third-party applications. If your handheld no longer has problems, install the third-party applications one application at a time using the following procedure: a.

  • Page 665: Chapter 30: Getting Help

    • Answers to common questions about your handheld and its features • The Palm Desktop online Help • The Palm Desktop Software for the Macintosh User’s Guide located in the Documentation folder on your installation CD • The palmOne™ Knowledge Library, accessible at •...

  • Page 666: Technical Support

    CHAPTER 30 Getting Help Technical support If, after reviewing the self-help resources, you cannot solve your problem, go to www.palmOne.com/support/intl Before requesting technical support, please experiment a bit to reproduce and isolate the problem. When you do contact Technical Support, please provide the following information: •...

  • Page 667: Product Regulatory Information

    Product Regulatory Information FCC Statement This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

  • Page 668: Canadian Ices-003 Statement

    • IEC 61000-4-4: 1995 EFT Immunity, 1kV on AC port, 5/50nSec, 5kHs Rep. Freq. • IEC 61000-4-5: 1995 Surge Immunity, 1.2/50uSec, 2kV(peak), Common Mode, 1kV(peak) Differential Mode Zire™ 72 Handheld ® Handheld PDA & HotSync cable Zire 72 palmOne 400 N. McCarthy Blvd. Milpitas, 95035-5112...

  • Page 669: Battery Warning

    • EN61000-4-6:1996, Conducted Immunity, 150kHz-80MHz, 3V RMS, 1kHz, 80% AM • IEC 61000-4-11: 1994, 100% Voltage Dip 0.5 period, 30% Dip 25 periods and >100% Dip 250 periods Authorized palmOne Representative: David Woo Date: Battery Warning Do not mutilate, puncture, or dispose of batteries in fire. The batteries can burst or explode, releasing hazardous chemicals.

  • Page 670: Static Electricity, Esd, And Your Palmone™ Handheld

    Uwaga Static Electricity, ESD, and your palmOne™ handheld Electrostatic discharge (ESD) can cause damage to electronic devices if discharged into the device, so you should take steps to avoid such an occurrence. Description of ESD Static electricity is an electrical charge caused by the buildup of excess electrons on the surface of a material. To most people, static electricity and ESD are nothing more than annoyances.
  • Page 671 • For example, if your computer has a metal case and is plugged into a standard three-prong grounded outlet, touching the case should discharge the ESD on your body. • Increase the relative humidity of your environment. • Install ESD-specific prevention items, such as grounding mats. Conditions that enhance ESD occurrences Conditions that can contribute to the buildup of static electricity in the environment include the following: •...

  • Page 672: Index

    INDEX SYMBOLS ! (exclamation points) in Tasks list 179 * (asterisk) characters 113 . (period) character 580 NUMERICS 12-hour clock See clock 12-hour formats 578 24-hour clock 576 24-hour formats 577 – 5-way navigator 19 abbreviations 582 accelerating scrolling 38 accented characters 52 Accept cookies check box 474 accessing...
  • Page 673 address field (Web Pro) 445 Address Lookup screen 336 addresses 20 See also contacts addressing e-mail 117 multimedia messages 420 text messages 418 Adjust Display dialog box 23 adjusting alarm volume 561 brightness 23 modem volume 594 speaker volume 221 Adobe Acrobat Reader xxii agenda lists 132 See also Calendar application...
  • Page 674 opening 24 organizing 42 overview 535 related topics for 42 removing categories in 529 removing connections for 593 renaming categories 528 selecting 26 setting preferences for 570 setting primary location for 553 setting secondary locations for 556 soft resets and 620 specifying connections for 591 switching between 10 synchronizing 75...
  • Page 675 cautions for 647 charging 4 checking 296 conserving power for 5 extending life of 564 indicator light for 21 overview 5 recharging 4 battery gauge 619 BCC option 309 Beam Category command 498 Beam command 497 Beam Contact command 493 Beam dialog box 497 Beam From pick list 499 Beam icon 36...
  • Page 676 Cached icon 464 cached web pages 464 Calculator application benefits of 199 buttons described 200 categorizing with Expense 527 copying and pasting from 201 displaying calculation history 201 opening 26 re-entering numbers 200 related topics for 202 troubleshooting 202 Calculator icon 26 calculators 26 calendar adding appointments to 133...
  • Page 677 cautions 611 CDs 262 CE Compliance Statement 646 cellular carriers 284 challenge-response prompts 605 Change Repeat dialog box 138 Change your synchronization option 10 changing alarms 147 bookmarks 452 cache size 476 calendar events 147 category names 528 date and time settings 554 e-mail accounts 312 e-mail filters 396 e-mail messages 340...
  • Page 678 83 managing schedules from 165 overwriting information on 95 preinstalled software for 27 removing Palm Desktop software 547 setting up mobile connections for 288 setting usernames and passwords 288 synchronization options for 90 synchronizing with 74 Zire™...
  • Page 679 60 entering network information for 83 managing schedules from 165 overwriting information on 95 preinstalled software for 27 removing Palm Desktop software 547 synchronization options for 90 synchronizing with 74 transferring music from 259 troubleshooting synchronization problems 624...
  • Page 680 passwords 288 personal calendars 133 personal signatures 310 photo albums 246 – playlists 267 plug-in applications 607 reminders 115 repeating events 137 repeating tasks 170 service profiles 597 ShortCut strokes 583 To Do lists 167 trusted pairs 280 unscheduled events 136 untimed events 135 user profiles 12 CSV files 64...
  • Page 681 – tasks 176 description fields 133 deselecting options 25 Desktop overwrites handheld option 95 desktop software See also Palm Desktop software installing 27 overwriting information in 95 removing old 7 synchronizing with 10 updating handheld from 95 Details dialog box 530...
  • Page 682 359 e-mail 307 files 359 images 359 large messages 361 multiple attachments 364 online documentation xxii Palm Desktop software 3 photos 114 web pages 457 drafts 334 Drafts folder 368 drained batteries 619 drawing freehand 189 drawing tools 251...
  • Page 683 Effects option 234 electrical discharge 611 – electrostatic discharge 648 e-mail See also e-mail accounts accessing 28 adding addresses to contacts 391 adding attachments to 365 adding signatures 310 addressing 117 attaching events to 131 attaching memos to 188 attaching notes to 198 attaching photos to 257 attaching tasks to 181 attaching voice memos to 226...
  • Page 684 eraser 190 error messages 627 errors xx – ESD (electrostatic discharge) 648 ESMTP authentication 311 Essential Software folder 539 Ethernet attachments 477 Eudora accounts 377 Event Details dialog box 147 events See also appointments adjusting for location 573 archiving 149 beaming 498 categorizing 134 changing descriptions 147...
  • Page 685 expense records See also Expense application categorizing 205 deleting 210 entering information in 204 organizing related expenses in 206 viewing information in 212 expense reports 26 Expense type pick list 204 Expires option 440 extending battery 564 external data sources 17 external devices 20 external files 99 external speaker 586...
  • Page 686 GPRS command 606 GPRS data services 280 GPRS mobile phones 283 graffiti 422 Graffiti 2 command strokes 35 Graffiti 2 Preferences screen 581 Graffiti 2 writing changing strokes for 584 choosing input area for 579 copying and pasting with 70 creating tasks with 168 deleting information with 71 deleting ShortCuts 584...
  • Page 687 high-resolution images 471 high-speed connections 286 high-speed data services 597 high-speed wireless carrier 277 hints 25 See also help History dialog box 201 History list 464 Holiday Files folder 165 holidays 135 Home icon 24 home page 448 Home Page check box 467 Home Page icon 466 Home Page option 468 Home screen...
  • Page 688 20 installation CD 2 installation prerequisites 536 installing additional software 27 applications 27 folders 542 Palm Desktop software 3 Zire™ 72 Handheld related topics for 17 VersaMail software 461 instant messenger (IM) accounts 117 Int’l button 59 interactive tutorial 7...
  • Page 689 165 synchronizing handheld 75 synchronizing with user profiles 16 troubleshooting problems 618 turning off IR port 81 uninstalling Palm Desktop software 548 writing memos 187 Mac OS X systems 543 magnify tool 243 magnifying glass (Adobe Reader) xxii...
  • Page 690 mail folders 344 mail servers 301 Mail Servers command 316 Mail Servers screen 317 Mail Service pick list 304 Mail Services pick list 305 mail. See e-mail mailto link 461 maintenance information 610 Make Default check box 98 Manual synchronization option 91 manually locking handhelds 513 marking information as private 505 masking private entries 504...
  • Page 691 installing 27 opening 417 retrieving messages 429 – sending multimedia messages 419 sending text messages 417 troubleshooting 442 Messages application icon 27 Messages option 320 microphone 22 Microsoft Exchange accounts 371 Microsoft Internet Explorer See Internet Ex- plorer Microsoft Outlook See Outlook Microsoft Windows systems See Windows information Microsoft Word application 185...
  • Page 692 e-mail accounts 304 expansion cards 108 handhelds 279 mail folders 347 multimedia files 235 photo albums 246 playlists 267 user profiles 12 navigating through documentation xxii navigating through web sites 448 navigational controls 25 – navigator 19 navigator controls 36 negative numbers 200 Network Preferences dialog box 85 Network Preferences screen 597...
  • Page 693 10 system requirements for 2 troubleshooting 617 uninstalling 547 upgrading handhelds and 7 Palm Dialer software. See Dialer application Palm OS applications 32 Palm OS handhelds adding user information to multiple 11 beaming to 111 exchanging memos with 188...
  • Page 694 83 managing schedules from 165 overwriting information on 95 preinstalled software for 27 Zire™ 72 Handheld removing Palm Desktop software 547 setting usernames and passwords 288 synchronization options for 90 synchronizing with 74 transferring music from 259...
  • Page 695 taking 37 uploading 463 viewing details of 244 viewing in slide shows 240 photos tool 423 pick lists 24 See also lists Picture box 114 pictures See photos plain text messages 330 playing back video clips 237 playing music 258 playlists creating 267 deleting songs on 271...
  • Page 696 66 Graffiti 2 ShortCut strokes 584 information 66 locations 559 mail folders 347 memos 186 notes 196 Palm Desktop software 547 passwords 512 photos 247 playlists 272 private entries 512 repeating tasks 176 selection highlight 37 service profiles 603 songs 271 –...
  • Page 697 expansion cards 108 mail folders 347 photo albums 246 preset connections 591 web pages 458 Repeat icon 154 repeat intervals calendar 137 tasks 171 repeating events changing 148 deleting 149 displaying 162 scheduling 137 repeating tasks 170 Reply Options dialog box 349 Reply To Address option 309 replying to e-mail 349...
  • Page 698 Send e-mail from Outbox option 381 Send Password command 606 send retry failures 339 Send to Handheld dialog box 543 Send To Handheld droplet 28 Send To Palm Quick Install command 541 Send User ID command 606 Send With dialog box 462 sending e-mail 285 –...
  • Page 699 Set Date & Time button 554 Set Date dialog box 554 Set the default connection type option 321 Set Time dialog box 134 setting alarms 146 setting cache size 475 setting up e-mail accounts 300 setting up handhelds 1 setting up wireless connections 276 settings See preferences setup 617 Setup Devices option 280...
  • Page 700 speaker 22 Speaker icon 221 special characters 47 special effects (photos) 234 specifications 646 speed (communications) 591 Speed Dial screen 486 Speed pick list 592 speed-dial buttons 486 spreadsheets 28 square root button (Calculator) 200 SSL connections 308 Star icon 24 start pages.
  • Page 701 adding to Tasks list 178 archiving 176 assigning due dates to 168 attaching to e-mail 181 categorizing 168 changing date due 179 combining with appointments 132 completing 175 creating 168 – deleting 176 displaying 152 entering from Outlook 10 managing 167 marking as private 168 organizing 174 prioritizing 168...
  • Page 702 Unfiled category 528 unfiled items 498 unfreezing handheld 611 uniform resource locators. See URLs uninstalling applications 621 Palm Desktop software 547 unplugging power adapter 6 unread e-mail messages 152 Unread pick list 342 unrecognized devices 278 unscheduled events 136 unscheduled time slots 161...
  • Page 703 user-specific information 11 vacations 140 validating usernames and passwords 316 VCF files 64 VCS files 64 VersaMail application accessing e-mail with 300 adding attachments 366 addressing e-mail 335 backing up mail databases 411 benefits of 298 changing default folders 341 changing display options 342 changing e-mail accounts 312 –...
  • Page 704 images 228 information 19 items in lists 38 memos 184 menus 24 notes 195 online documentation xxii PDF files 29 personal calendars 132 photos 228 pick lists 25 schedules 152 slide shows 239 song lists 265 space information 536 tasks 152 unread messages 152 URLs 447 videos 29...
  • Page 705 10 synchronizing handheld 10 synchronizing media information 75 synchronizing with user profiles 14 troubleshooting problems 617 uninstalling Palm Desktop software 547 writing memos 187 Windows Media Player 29 wireless carriers 277 Wireless connections 477 wireless connections 276...
  • Page 706 zoom options (Media) 243 zoom settings (photos) 235 zooming in and out of photos 242 Zire™ 72 Handheld...

Table of Contents