Fuji Xerox ApeosPort 450 I User Manual

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ApeosPort 550 I/450 I/350 I

DocuCentre 550 I/450 I Series

User Guide

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Page 1 ApeosPort 550 I/450 I/350 I DocuCentre 550 I/450 I Series User Guide...
Page 2 The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.
Page 3: Table Of Contents
Table of Contents Table of Contents Before Using the Machine ..............13 Preface ....................14 Using This Guide..................15 Related Information Sources .............15 Organization of this Guide ..............16 Conventions..................17 Safety Notes...................18 WARNING - Electrical Safety Information .........19 Laser Safety Information..............19 Operational Safety Information ............20 Maintenance Information ..............21 Ozone Safety Information ..............21 For Consumables ................21...
Page 4 Step 2 Selecting Features ..............50 Step 3 Entering the Quantity .............51 Step 4 Starting the Copy Job.............51 Step 5 Confirming the Copy Job in the Job Status......52 Operations during Copying ..............53 Stopping the Copy Job ..............53 Changing the Number of Copies ............54 Interrupting the Copy Job ..............54 Basic Copying ..................55 Reduce/Enlarge (Making Enlarged/Reduced Copies).......55...
Page 5 Table of Contents Job Assembly ..................91 Build Job (Making Copies of Documents with Different Settings in a Single Operation) ................91 Sample Set (Checking the Finished Output of the Copy) ....93 Document > 50 sheets (Adding Originals).........94 Form Overlay (Making Copies to Overlay Documents) .....95 Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area) ......95 Fax ......................97...
Page 6 Send Options ..................124 Communication Mode (Selecting a Communication Mode) ....124 Priority Send / Delayed Start (Specifying Send Priority/Send Time) ...126 Send Header (Adding Sender Name and Phone Number to Faxes)..127 Cover Note (Transmitting Documents With a Cover Page).....128 iFax Comment (Inserting Comments in Body Text)......130 Report/Read Receipts/Delivery Receipts (Confirming Transmission Results) ..........131 Recipient Print Sets (Printing Multiple Copies at the...
Page 7 Table of Contents Recipient Name/E-mail Address............170 From ....................171 Subject.....................172 Mail Contents...................172 Scan to Mailbox..................173 Network Scanning ................174 Scan to FTP/SMB.................175 Transfer Protocol ................175 Address Book ..................176 Specifying a Forwarding Destination ..........176 Basic Scanning..................178 Lighten/Darken (Adjusting the Scan Density) ........178 2 Sided Originals (Scanning Both Sides of a Document) ....178 Original Type (Selecting the Document Type).........180 File Format (Selecting the Format of Scanned Data) ......180 Image Quality ..................181...
Page 8 Selecting a Mailbox ................196 Checking/Selecting Mailbox Documents..........197 Printing/Deleting Documents in the Mailbox ........198 [Mailbox - Print Settings] Screen .............198 Configuring/Starting Job Flow ..............201 [Link Job Flow Sheet to Mailbox] Screen ........202 Job Flow Restrictions ..............204 Job Flow Sheets.................205 Job Flow Procedure ................206 Step 1 Opening the [Job Flow Sheets] Screen........206 Step 2 Selecting a Job Flow Sheet..........206 Step 3 Confirming/Changing the Job Flow Sheet......206...
Page 9 Table of Contents Loading Paper ..................238 Loading Paper in the Trays 1 to 4............239 Loading Paper in the Tray 5 (Bypass) ..........240 Loading Paper in the Tray 6 (High Capacity)........241 Changing the Paper Size for the Trays ..........242 Changing the Paper Size for the Trays 1 to 4........242 Changing the Paper Size for the Tandem Tray Module ....243 Changing the Paper Size for the Tray 6 (High Capacity)....243 Changing the Paper Settings ...............246...
Page 10 PKI (Public Key) Settings ..............298 Other Settings..................299 Print Mode Settings................300 Allocate Memory................300 Delete Form..................303 Other Settings..................303 Scan Mode Settings ................306 Basic Scanning Tab................. 306 Scan Defaults ..................307 Scan-to-FTP/SMB Defaults .............309 Scan Size Defaults ................309 Output Size Defaults................310 Reduce/Enlarge Presets..............310 Other Settings..................311 Fax Mode Settings ................312 Screen Defaults ................312 Fax Defaults ..................
Page 11 Table of Contents Reset User Accounts ...............361 Meter (Copy Jobs) for System Administrator........362 User Details Setup................362 Charge Print Settings...............363 Fax Billing Data................365 Password Entry from Control Panel..........365 Login Setup/Auditron Mode .............365 12 Job Status ...................369 Job Status Overview ................370 Checking Current/Pending Jobs............371 Checking Completed Jobs ..............372 Printing and Deleting Stored Documents ..........373 Charge Print..................373...
Page 12 Types of Mailboxes................412 Linking Job Flow Sheets to Mailboxes ..........416 Overview of Auditron Administration ............ 418 Authentication and Auditron Administration........418 Manageable Features and Services..........418 15 Maintenance ..................425 Replacing Consumables ..............426 Replacing the Toner Cartridge ............427 Replacing the Drum Cartridge ............428 Replacing the Staple Cartridge (When a B Finisher is Installed)..431 Replacing the Staple Cartridge (When a C Finisher/C Booklet Finisher is Installed) ......433...
Page 13 Table of Contents Other Errors ..................500 Paper Jams ..................501 Paper Jams in the Top Left Cover A..........502 Paper Jam in the Bottom Left Cover B ..........505 Paper Jams in the Bottom Left Cover C ..........506 Paper Jams in the Top Cover E............507 Paper Jams in the Duplex Kit ............508 Paper Jams in the Trays 1 to 4............509 Paper Jams in the Tandem Tray Module.........509...
Page 14 Notes and Restrictions on the Interrupt Mode .........579 Notes and Restrictions on the Use of the iFax Feature....580 Using the Telephone ................583 Placing a Call...................583 Simple Operating Procedures ..............585 Fax Settings..................585 Scan Settings ..................587 Copy Settings ..................587 Common Settings ................587 18 Glossary....................
Page 15: Before Using The Machine
1 Before Using the Machine This chapter describes how to use this guide, as well as cautions on using the product safely and legally. Preface .......................14 Using This Guide ..................15 Safety Notes ....................18 The Objectives of the International Energy Star Program ......23 About License .....................24 Legal Notice....................27...
Page 16: Preface
1 Before Using the Machine Preface Thank you for selecting the Fuji Xerox ApeosPort 550 I/450 I/350 I, DocuCentre 550 I/ 450 I (hereafter referred to as “the machine”). This guide provides all the necessary copy/print/scan/fax operating procedures, maintenance information like how to clear paper jams, daily care, setting various items, and precautions.
Page 17: Using This Guide
Using This Guide Using This Guide This section describes the organization of this guide. Related Information Sources We provide the following guides for optimum usage of the machine. Included Manuals Several manuals are included with this product. They are referred to as accompanying manuals.
Page 18: Organization Of This Guide
1 Before Using the Machine Organization of this Guide This guide consists of the following chapters. 1 Before Using the Machine Describes how to use this document, as well as cautions on using the product safely and legally. 2 Product Overview Describes basic information such as identifying the major components, how to switch the machine on and off, how to use the touch screen, and how to set the power saver feature.
Page 19: Conventions
Using This Guide 15 Maintenance Describes procedures for replacing consumables, cleaning the machine, and printing reports/lists. 16 Problem Solving Describes measures for paper jams, and actions when an error message appears. 17 Appendix Describes the machine specifications, optional accessories, and cautions/restrictions. 18 Glossary A glossary of terms used in this guide.
Page 20: Safety Notes
Read these safety notes carefully before using this product to make sure you operate the equipment safely. Your Fuji Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards.
Page 21: Warning - Electrical Safety Information
See data plate on the rear panel for the rated ampere and voltage of this equipment. If the machine needs to be moved to a different location, contact a Fuji Xerox Service Representative or your authorized local representative or service support organization.
Page 22: Operational Safety Information
1 Before Using the Machine Operational Safety Information To ensure the continued safe operation of your Fuji Xerox equipment, follow these safety guidelines at all times. Do These: Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician.
Page 23: Maintenance Information
Adhering to the correct environmental conditions as specified in the installation instructions will ensure that the concentration levels meet safe limits. If you need additional information about ozone, please request the Fuji Xerox publication Ozone from your Service Provider. For Consumables Store all consumables in accordance with the instructions given on the package or container.
Page 24: Product Safety Certification
1 Before Using the Machine Product Safety Certification This product is certified by the following Agency using the Safety standards listed. Agency Standard NEMKO IEC60950-1 Edition 1 (2001) This product was manufactured under a registered ISO9001 Quality system.
Page 25: The Objectives Of The International Energy Star Program
The Objectives of the International Energy Star Program To protect the global environment and conserve energy resources, the International Energy Star Program encourages the following product features. Fuji Xerox confirms ApeosPort 550 I/450 I/350 I, DocuCentre 550 I/450 I satisfies the requirements for this program.
Page 26: About License
1 Before Using the Machine About License OpenSSL Copyright (c)1998-2003 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 27: Ssleay
About License SSLeay Copyright (c)1995-1998 Eric Young (eay@cryptsoft.com). All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to.
Page 28: Heimdal
1 Before Using the Machine Heimdal Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden). All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 29: Legal Notice
Legal Notice Legal Notice Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. Currency Banknotes and checks Bank and government bonds and securities...
Page 31: Product Overview
2 Product Overview This chapter describes basic operations of the machine, such as the names of each component, switching on and off the machine, and the operations of the touch screen and power saving settings. Machine Components.................30 Power On / Off ....................34 Circuit Breaker ....................36 Power Saver Mode ..................37 Control Panel ....................40...
Page 32: Machine Components
2 Product Overview Machine Components This section describes the main components and their functions of the machine. Component Function Duplex automatic Automatically feeds 2 sided originals from a stack. document feeder (optional) Note • In this manual, the duplex automatic document feeder is abbreviated as “document feeder”.
Page 33 Machine Components C Finisher, C Booklet Finisher Component Function Document glass Originals are loaded. C Finisher (optional), Allows you to staple or punch printed or copied documents. C Booklet Finisher The C Booklet Finisher allows you to fold printed documents in half. (optional) Note •...
Page 34 2 Product Overview Tandem Tray Module + B Finisher Component Function B Finisher (optional) Allows you to staple printed or copied documents. Note • In this manual, the B Finisher is abbreviated as “finisher”. Finisher top cover button Pressed to open the upper cover of the finisher when clearing paper jams.
Page 35: Touch Screen
Machine Components Component Function USB 2.0 interface Connected to a USB cable. connector (optional) Parallel interface connector Connected to a computer using a centronics standard interface cable. 10BASE-T / 100BASE-TX Connected to a network cable. connector <RESET> button Automatically turns the power off when detecting current leakage. Telephone Line Connectors Name on the Name on the...
Page 36: Power On / Off
2 Product Overview Power On / Off Turn on the power before operating the machine. The machine is ready for operation within 35 seconds after the power is turned on. Turn the machine off at the end of the day or when it is not in use for a long period of time. Also, use the power saving feature when not in use for a while to reduce the power consumption.
Page 37 Power On / Off Press the power switch to the [ ] position. Important • Power off processing is performed internally on the machine for a while after the power switch is turned off. Therefore, do not unplug the power cord from the power outlet immediately after turning the power switch off.
Page 38: Circuit Breaker
2 Product Overview Circuit Breaker The machine is provided with a circuit breaker. In the event of a current leakage, the breaker will automatically cut off the power circuit to prevent any leakage or fire from occurring. The <RESET> button is normally in a pressed-in state as shown in the figure on the right.
Page 39: Power Saver Mode
Power Saver Mode Power Saver Mode The machine is installed with a Power Saver feature that will automatically cut off the electricity to the machine if no copy or print data is received for a certain duration. The Power Saver feature has two modes: Low Power mode and Sleep mode. The machine enters the Low Power mode after the preset time has elapsed if the machine is left unused for a fixed period of time.
Page 40 2 Product Overview Select [System Settings]. Select [Common Settings]. Select [Machine Clock/Timers]. Select [ Select [Auto Power Saver], and select [Change Settings]. Using [ ] and [ ], configure a power saver mode migration time in 1 minute increments From Last Selection to Low Power Mode Set the time to move to the [Low Power Mode] after the last operation.
Page 41: Exiting The Power Saver Mode
Power Saver Mode Exiting the Power Saver Mode The following describes how to exit the Power Saver mode. The Power Saver mode is exited in the following instances: Pressing the <Power Saver> button Receiving data Selecting [Apply New Settings] in CentreWare Internet Services Press the <Power Saver>...
Page 42: Control Panel
2 Product Overview Control Panel The following describes the names and functions of components on the control panel. Component Function Brightness dial Adjusts the brightness of the touch screen. Used to adjust the brightness of the touch screen when it is too dark or too bright. Touch screen Displays messages required for operation and buttons for various features.
Page 43 Control Panel Component Function <Clear All> button Returns the statuses of all displayed services to their default values. The machine will be reset to this state after it is turned on. In this manual, this button is indicated as the <Clear All> button. <Interrupt>...
Page 44: Customizing Of The Control Panel
2 Product Overview Customizing of the Control Panel You can customize items displayed on the screen when turning the machine on or canceling the power saver mode, items displayed on the screen after auto clear, the <Custom> buttons, and items on the [All Services] screen. Press the <Log In/Out>...
Page 45 Control Panel Customizing the Screen Default Customize items displayed on the screen when turning the machine on or canceling the power saver mode. This section describes how to set the [Check Mailbox] screen as the initial screen, for example. Select [Screen Default] and select [Change Settings] Select [Check Mailbox].
Page 46 2 Product Overview Select [All Services], and select [Change Settings. Select [Language]. Note • Select [ ]to return to the previous screen and select [ ] to move to the next screen. Select [Features] Select [Stored Programming]. Note • The layout of buttons shown on this screen shows the layout of buttons on the [All Services] screen.
Page 47 Control Panel Changing the Feature Screen You can customize the setting screen for the following features on the [All Services] screen. Copy Fax/Internet Fax E-mail Scan to Mailbox Network Scanning Scan to FTP/SMB For information on how to change the settings, refer to "Basic Copying Tab", "Basic Scanning Tab", and "Screen Defaults"...
Page 49: Copy
3 Copy This chapter describes the copy features provided by the machine. Copying Procedure ..................48 Operations during Copying .................53 Basic Copying.....................55 Image Quality....................62 Scan Options ....................64 Output Format.....................73 Job Assembly .....................91...
Page 50: Copying Procedure
3 Copy Copying Procedure This section describes the basic copy procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ......................48 Step 2 Selecting Features ......................50 Step 3 Entering the Quantity.......................51 Step 4 Starting the Copy Job.......................51 Step 5 Confirming the Copy Job in the Job Status ..............52 Step 1 Loading Documents There are two methods for loading documents:...
Page 51 Copying Procedure Remove any paper clips and staples before loading the documents. Place the document (the front side of 2-sided document) face up in the center of the document feeder. Note • The indicator lights up when the document is loaded correctly.
Page 52: Step 2 Selecting Features
3 Copy Step 2 Selecting Features You can select the features from the [Copy] tab. Note • Features displayed may vary depending on the model you are using. • To use the Login Setup feature or Auditron Administration feature, a user ID and password may be required.
Page 53: Step 3 Entering The Quantity
Copying Procedure Step 3 Entering the Quantity You can enter up to 999 for the number of copies. Enter the number of copies using the numeric keypad. The number of copies entered appears on the upper right of the touch screen. Numeric keypad If you enter an incorrect value, press the <C>...
Page 54: Step 5 Confirming The Copy Job In The Job Status
3 Copy Load the next document. Press the <Start> button. If you have more documents, repeat Steps 3 and 4. When all documents have been scanned, select [Last Original]. Step 5 Confirming the Copy Job in the Job Status Press the <Job Status> button. <Job Status>...
Page 55: Operations During Copying
Operations during Copying Operations during Copying This section describes available operations during copying. The following shows the reference section for each feature. Stopping the Copy Job ....................... 53 Changing the Number of Copies....................54 Interrupting the Copy Job......................54 Stopping the Copy Job To cancel copying, follow the procedure below.
Page 56: Changing The Number Of Copies
3 Copy Changing the Number of Copies You can change the number of copies that is set initially during scanning or copying the document. Press either [Stop] on the touch screen or the <Stop> button on the control panel. <Stop> button Select [Change Quantity...].
Page 57: Basic Copying
Basic Copying Basic Copying You can set the basic features on the [Basic Copying] screen. The following shows the reference section for each feature. Reduce/Enlarge (Making Enlarged/Reduced Copies)..............55 Paper Supply (Selecting the Paper for Copying) ............... 58 2 Sided Copying (Making 2-sided Copies) ................59 Image Shift (Shifting the Image Copy Position)................
Page 58 3 Copy When [Preset %] is Selected You can select a ratio from preset standard copy ratios. Select the copy ratio from [Reduce/ Enlarge]. 100% Copies are made at the same size as the original document. Auto % The copy ratio is automatically set based upon the document and paper sizes specified in [Paper Supply], and the document is copied to fit in the specified paper size.
Page 59 Basic Copying Auto (Copy All) The height and width ratios are set automatically to match the paper size and the document is copied at a slightly reduced size to prevent image loss at the edge of the original. If this option is selected, a check mark is added. X: width, Y: height Set the height and width ratios within the range from 25 to 400% in 1% increments.
Page 60: Paper Supply (Selecting The Paper For Copying)
3 Copy Paper Supply (Selecting the Paper for Copying) You can select the tray loaded with the copy paper you want to use. Select the paper tray. Auto Based on the original document size and set ratios, the machine automatically selects the tray loaded with the appropriate paper.
Page 61: Sided Copying (Making 2-Sided Copies)
Basic Copying Select the paper size and paper type. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. Paper Size Select from [Auto Size Detect], [Standard Size], and [Non-standard Size]. When [Auto Size Detect] is selected, the paper size is identified automatically.
Page 62 3 Copy Select any item. 1 Sided Makes a copy of a 1-sided document on one side of the paper. 2 (H to H) Makes a copy of a 1-sided document on both sides of the paper. The machine prints output documents as [Head to Head].
Page 63: Image Shift (Shifting The Image Copy Position)
Basic Copying 1 Sided Makes a copy of a 2-sided document on one side of the paper. Originals Head to Head Select this item when the first and second sides of the document are of the same orientation. Head to Toe Select this item when the first and second sides of the document are of the opposite orientation.
Page 64: Image Quality
3 Copy Image Quality On the [Image Quality] screen, you can configure the document image quality features. The following shows the reference section for each feature. Original Type (Selecting the Document Type)................62 Lighten/Darken (Adjusting the Copy Density)................63 Sharpness (Adjusting Image Sharpness)..................63 Auto Exposure (Erasing the Background Color of Documents)..........63 On the [All Services] screen, select [Copy].
Page 65: Lighten/Darken (Adjusting The Copy Density)
Image Quality Lighten/Darken (Adjusting the Copy Density) You can select from seven copy density levels between [Lighter] and [Darker]. The copy color density increases the nearer the level is to [Darker] and the copy color density decreases the nearer the level is to [Lighter]. Select [Lighten/Darken].
Page 66: Scan Options
3 Copy Scan Options On the [Scan Options] screen, you can configure features for scanning documents. The following shows the reference section for each feature. Book Copying (Copying Facing Pages onto Separate Sheets) ...........64 2 Sided Book Copy (Making 2-sided Copies of Facing Pages)..........65 Original Size (Specifying the Scan Size for the Document)............66 Mixed Size Originals (Scanning Different Size Documents Simultaneously) ......67 Edge Erase (Erasing Edges and Margin Shadows in the Document) .........68...
Page 67: Sided Book Copy (Making 2-Sided Copies Of Facing
Scan Options Top Page then Bottom Copies are made from the top page of facing pages in a document starting from the top page. Both Pages Copies are made of both pages of facing pages in page order. Left Page Only Copies are made of the left page only.
Page 68: Original Size (Specifying The Scan Size For The Document)
3 Copy Top Page then Bottom Copies are made of both pages from the top page of facing pages in a document starting from the top page. Start Page & End Page Displays the [2 Sided Book Copy - Start Page & End Page] screen. Refer to "[2 Sided Book Copy - Start Page &...
Page 69: Mixed Size Originals
Scan Options Select [Original Size]. Select the size of the document. If you select a non-standard size, specify values for the X and Y directions. Auto Size Detect Scan sizes are detected automatically. Note • If the document size cannot be detected automatically, a screen to input the document size appears.
Page 70: Edge Erase (Erasing Edges And Margin Shadows In The Document)
3 Copy Select [Mixed Size Originals]. Select [On]. Select this item when all documents are of the same size. When documents of different sizes are copied, the machine automatically detects the size of each document. Edge Erase (Erasing Edges and Margin Shadows in the Document) When you make copies with the document cover open or make copies from a book, black shadows sometimes appear along the edges and center margin of the paper.
Page 71: Image Shift (Shifting The Image Copy Position)
Scan Options Image Shift (Shifting the Image Copy Position) Copies can be made with the document image position shifted to the left, right, top, or bottom of the paper, or with the document center shifted to the center of the paper. You can also make copies with a margin added to the top, bottom, left, or right.
Page 72: Image Rotation
3 Copy Corner Shift The document image is shifted to the edges or corners of the paper. You can select from 8 shift directions. Set the top and bottom, and left and right values within the range from 0 to 50 mm in 1mm increments. Variable Shift You can set the margin amount.
Page 73: Mirror Image/Negative Image (Making Reversed Copies Of Images)
Scan Options Always On The document image is automatically rotated so that the orientation of the document matches that of the paper. On during Auto The document image is automatically rotated so that the orientation of the document matches that of the paper when [Auto %] of [Reduce/Enlarge] or [Auto] of [Paper Supply] is selected.
Page 74: Original Orientation (Specify The Orientation Of Loaded Documents)
3 Copy Original Orientation (Specify the Orientation of Loaded Documents) In order to identify the top of the document, the orientation of the set document must be configured. Note • If the [Original Orientation] differs from the actual document orientation, then the machine may mistakenly detect the head of the document.
Page 75: Output Format
Output Format Output Format On the [Output Format] screen, you can configure features for outputting documents. The following shows the reference section for each feature. Finishing (Outputting by Specifying Finishing) ................ 73 Booklet Creation (Creating a Booklet)..................75 Covers (Attaching a Cover to Copies) ..................77 Transparency Separators (Inserting Blank Sheets between Transparencies)......
Page 76: Hole Punching
3 Copy Collated/Stapling/Punching The machine outputs sheets sorted into sets that are arranged in page order. Uncollated The machine outputs the specified number of copies and sort sheets by page. Stapling Displays the [Copy Output / Stapling] screen. Refer to "[Copy Output / Stapling] Screen" (P.74). Hole Punching Displays the [Finishing - Hole Punching] screen.
Page 77: Booklet Creation (Creating A Booklet)
Output Format [Finishing - Hole Punching] Screen You can set the position for punching. Important • Confirm that the orientation of the document and the [Original Orientation] setting of the [Scan Options] screen are the same. • When the C Finisher is installed and the punching feature is out of order, the documents will be output on the center output tray.
Page 78 3 Copy Copy Booklet You can output the copies of scanned documents as they are by specifying Bi-fold/ Stapling. Select this item when you do not need a document to be copied in page order. Binding Shift Displays the [Booklet Creation - Binding Shift] screen. Refer to "[Booklet Creation - Binding Shift] Screen"...
Page 79: Covers (Attaching A Cover To Copies)
Output Format Body Pages Tray Displays the [Booklet Creation - Covers - Body Pages Tray] screen. Select the tray to use. Select trays used as the body pages tray and the covers tray in which paper of the same size with landscape is loaded. When [Bypass...] is selected, the [Tray 5 (Bypass)] screen appears.
Page 80 3 Copy Select [Covers]. Select any item. No Cover No cover is added. Front Cover Make copies with a cover output on a different type of paper before the first page of the document. Also, if [On] of [Printed Covers] is selected, the first page of the document can be copied on the different type of paper added as a front cover.
Page 81: Transparency Separators (Inserting Blank Sheets Between Transparencies)
Output Format Transparency Separators (Inserting Blank Sheets between Transparencies) A blank sheet can be output inserted as a separator between copied transparencies. At the same time, the required number of copies for distribution is printed. When loading transparencies, make sure that the paper for the separators (or for distribution) is loaded at the same orientation as that of the transparencies.
Page 82: Multiple-Up (Copying Multiple Sheets Onto One Sheet)
3 Copy Multiple-Up (Copying Multiple Sheets onto One Sheet) Two, four, or eight sheets of the documents can be copied together onto a single sheet of paper. When you select [Multiple-Up], [Auto %] of [Reduce/Enlarge] is selected automatically. The machine automatically sets the copy ratio and makes copies of the images so that they fit on the selected paper.
Page 83: Repeat Image (Making Multiple Copies On One Sheet)
Output Format Poster is not applied to copies. Output Size You can select from 7 paper sizes. Enlargement % Refer to "When [Enlargement %] is Selected" (P.81). Paper Tray Settings Displays the [Poster - Paper Tray Settings] screen. Select the paper tray to use. When [Bypass...] is selected, the [Tray 5 (Bypass)] screen appears.
Page 84: Annotation (Adding Stamp/Date/Page Number To Copies)
3 Copy Auto Repeat The machine automatically sets the number of copies according to the document size, paper size, and copy ratio, and then repeatedly copies the document image onto the paper. Note • Copies cannot be made when the document image is larger than the specified paper size. Variable Repeat Specify the number of times to repeatedly copy the document image along each of the long and short sides of the paper.
Page 85 Output Format Original Orientation The orientation set in the [Original Orientation] screen is displayed. Refer to "Original Orientation (Specify the Orientation of Loaded Documents)" (P.72). [Stamp] Screen You can set the style and position of the stamp. Select any item. No stamp is added.
Page 86 3 Copy Print On... Displays the [Date - Print On] screen. You can select the page(s) to print the date from [First Page Only] and [All Pages]. Position Displays the [Date - Position] screen. You can select from 6 positions for the date. [Page Number] Screen You can specify the page(s) to add a page number.
Page 87 Output Format 1/N, 2/N, 3/N The total number of pages is added to the right side of the page number. (Example: 1/50, 2/50) If [1/N, 2/N, 3/N] is selected, you can select the following items: Auto The number of pages of the document is automatically counted as the total number of pages.
Page 88: Set Numbering (Printing Control Number On The Background)
3 Copy When [Enter Last Page Number] is Selected Specify the last page for adding page numbers within the range from 1 to 999. The start page is fixed to 1. Use [ ] and [ ] or select [Enter Number using Keypad] and enter the last page number.
Page 89 Output Format Date and Time Displays the [Set Numbering - Date and Time] screen. Refer to "[Set Numbering - Date and Time] Screen" (P.88). Serial Number Displays the [Set Numbering - Serial Number] screen. Refer to "[Set Numbering - Serial Number] Screen" (P.88). Text Effect Displays the [Set Numbering - Text Effect] screen.
Page 90 3 Copy Select [On]. The user account number is not printed. The user account number is printed. However, nothing will be printed if user authorization has not taken place. [Set Numbering - Date and Time] Screen You can print the date and time that copying was started. For information on the format for the date, refer to "Date Format"...
Page 91: Folding (Outputting Bi-Folded Paper)
Output Format [Set Numbering - Text Effect] Screen You can set the text effect. If you set a text effect and make a copy, text strings specified in [Control Number], [Text], [User Account Number], [Date and Time], and [Serial Number] of the [Set Numbering] screen are embedded in the background.
Page 92: Preset Repeat Image (Making Multiple Copies On A Single Sheet)
3 Copy Preset Repeat Image (Making Multiple Copies on a Single Sheet) Repeatedly copies one original onto equally divided areas according to the specified number of copies. Note • When anything other than [Auto %] is selected for [Reduce/Enlarge], image loss may occur at edges depending on the image size of the document.
Page 93: Job Assembly
Job Assembly Job Assembly On the [Job Assembly] screen, you can configure the build job features. The following shows the reference section for each feature. Build Job (Making Copies of Documents with Different Settings in a Single Operation)..91 Sample Set (Checking the Finished Output of the Copy) ............93 Document >...
Page 94: Booklet Creation
3 Copy Features that can be set in Build Job Finishing For information on the feature, refer to "Finishing (Outputting by Specifying Finishing)" (P.73). Booklet Creation For information on the feature, refer to "Booklet Creation (Creating a Booklet)" (P.75). Covers For information on the feature, refer to "Covers (Attaching a Cover to Copies)"...
Page 95: Sample Set (Checking The Finished Output Of The Copy)
Job Assembly [Build Job - Chapter Start/Separators] Screen You can set the chapter start and separators. Select any item. The next stack of documents is copied after the previous stack. Chapter Start The next stack of documents is copied from Side 1 of a new sheet of paper. If [Chapter Start] is not selected and copying of the first loaded document ends on Side 1, copying for the next document will begin on Side 2 of the last page of the first document.
Page 96: Document > 50 Sheets (Adding Originals)
3 Copy Settings Change The [Settings Change] screen is displayed. Uncheck the settings you want to cancel. This button is displayed only when the settings that can be cancelled. Change Quantity... The [Change Quantity] screen appears and you can change the number of copies entered before.
Page 97: Form Overlay (Making Copies To Overlay Documents)
Job Assembly Cancel The document data stored by [Document 50 sheets] is cleared and the copying is canceled. Note • The same operation is performed if you press the <C> button or <Clear All> button on the control panel. Last Original Select this to end scanning of documents.
Page 98 3 Copy Delete Outside Delete the outside of the selected area when copying. Delete Inside Delete the inside of the selected area when copying. Area Settings The [Delete Outside/Delete Inside - Area 1] screen is displayed when selecting [Area Refer to "[Delete Outside/Delete Inside - Area 1] screen" (P.96). Originals For 2-sided documents, specify the side of the area you want to delete outside of or inside of.
Page 99: Fax
4 Fax This chapter describes the basic operations and features for fax provided by the machine. Important • Fax features are not available for some models. An optional package is necessary. For more information, contact our Customer Support Center. Fax Procedure ....................98 Stopping the Fax Job................104 About Internet Fax ..................105 Basic Features..................112...
Page 100: Fax Procedure
4 Fax Fax Procedure This section describes the basic fax operations. The following shows the fax flow and reference sections. Step 1 Loading Documents ......................98 Step 2 Selecting Features ......................100 Step 3 Specifying the Destination.....................101 Step 4 Starting the Fax Job .......................102 Step 5 Confirming the Fax Job in the Job Status ..............103 Step 1 Loading Documents There are two methods for loading documents:...
Page 101 Fax Procedure Remove any paper clips and staples before loading the documents. Place the document (the front side of 2-sided document) face up in the center of the document feeder. Note • The indicator lights when the document is loaded correctly. If the indicator does not light up, the document glass detects the document.
Page 102: Step 2 Selecting Features
4 Fax Step 2 Selecting Features You can select features from the [Fax/Internet Fax] tab. Note • Features displayed may vary depending on the model you are using. • To use the Login Setup feature or Auditron Administration feature, a user ID and password may be required.
Page 103: Step 3 Specifying The Destination
Fax Procedure Step 3 Specifying the Destination Three methods are available to specify recipients: by phone number, by address number, and by group dial number. The following shows input methods supported by each method. One Touch Numeric Keypad Address Book buttons Phone Number 3 digits (001 to 500)
Page 104: Step 4 Starting The Fax Job
4 Fax Step 4 Starting the Fax Job Press the <Start> button. Important • If the document has been set in the document feeder, do not hold down the document while it is being conveyed. Note • If a problem occurs, an error message appears in the touch <Start>...
Page 105: Step 5 Confirming The Fax Job In The Job Status
Fax Procedure Step 5 Confirming the Fax Job in the Job Status Press the <Job Status> button. <Job Status> button Confirm the job status. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 106: Stopping The Fax Job
4 Fax Stopping the Fax Job To cancel faxing, follow the procedure below. Press either [Stop] on the touch screen or the <Stop> button on the control panel. <Stop> button Select [Cancel]. When the screen in Step 1 does not appear Press the <Job Status>...
Page 107: About Internet Fax
About Internet Fax About Internet Fax Unlike a regular fax machine, Internet Fax uses corporate networks or the Internet without using public phone lines to send or receive documents scanned by the machine via e-mail as attached documents. As the iFax feature transmits data via an existing intranet and the Internet, communication charges are less than for sending regular faxes.
Page 108 4 Fax Sending an iFax to normal fax machines via a relay station By specifying mail addresses in a specific format, you can send faxes from the machine on the network via an iFax compatible machine (fax gateway) to fax machines that do not support the iFax feature.
Page 109: Sending Ifax
About Internet Fax Sending iFax Important • You cannot use the CC, BCC, Reply To features used with regular e-mail. Note • The machine converts documents to the TIFF format and then sends them as e-mail attachments. Display the [Fax/Internet Fax] screen and select [iFax/Fax] several times to display iFax in the Recipient section.
Page 110: Useful Features
4 Fax When the loaded paper is not the same size as the sent document or when the paper tray used for printing received documents is restricted, the receiving process will be the same as that for regular faxes. Receiving e-mail Each e-mail header and attachment (TIFF file) of received e-mail will be printed.
Page 111 About Internet Fax Display the [Basic Features] screen and select [iFax/Fax] several times to display [iFax] in the recipient section. Select the profile for setting each feature as necessary. Enter the mail address for the machine that will receive the e-mail as shown below. B O X 1 2 3 @ m y h o s t .
Page 112 4 Fax Enter the mail address for the machine that will receive the e-mail as shown below. FAX= 0312345678 /T33S= @myhost. fujixerox.com FAX= Fax number of /T33S= @ + host name of Domain (fixed characters) the recipient (fixed characters) the machine that name converts and sends the received e-mail...
Page 113 About Internet Fax Important • Do not set the address of the machine as the forwarding address. Note • [Mailbox Number] and [Password] are required by the sender. Inform the sender of the settings. • You can register up to 100 locations. •...
Page 114: Basic Features
4 Fax Basic Features You can set the basic features on the [Basic Feature] screen. The following shows the reference section for each feature. iFax/Fax (Selecting iFax/Fax)....................112 Next Destination (Sending Faxes to Multiple Recipients)............112 Specifying Destination using the Address Book...............113 Speed Dialing (Entering Numbers using Address Number).............114 Specifying Destination using One Touch Buttons..............114 Specifying Destination using the Keyboard Screen..............115...
Page 115: Specifying Destination Using The Address Book
Basic Features • The numbers 001 to 070 of the address number correspond to the one touch buttons. • When using Broadcast Send, [Cover Note] and [Remote Mailbox] are invalid even if they are selected on the control panel. If you want to use [Cover Note] and [Remote Mailbox], set them when registering each recipient in address numbers.
Page 116: Speed Dialing (Entering Numbers Using Address Number)
4 Fax Speed Dialing (Entering Numbers using Address Number) You can use address numbers to specify recipients. Register the address numbers for speed dialing beforehand. You can also use a wild card (" ∗ " character on the numeric keypad or [ ∗...
Page 117: Specifying Destination Using The Keyboard Screen
Basic Features Specifying Destination using the Keyboard Screen When the Additional G3 Port (optional) is installed, you can set the line (port) and send faxes. Local terminal information can be registered to each line. You can use a line for your purpose.
Page 118: Sided Originals (Transmitting 2-Sided Originals)
4 Fax 2 Sided Originals (Transmitting 2-Sided Originals) This feature enables you to scan and then transmit both sides of a document automatically. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center.
Page 119: Original Type (Selecting The Image Quality Type For The Document)
Basic Features 2 Sided (First Page 1 Sided)] Select when the front side of the first page and both sides of the remaining pages are sent. Use this item when the second side of the first page is blank. 2 Sided (Skip Blank Pages) Select to transmit only documents whose surface is not blank.
Page 120: Resolution (Specifying The Scanning Resolution)
4 Fax Resolution (Specifying the Scanning Resolution) You can set the resolution for the documents to be scanned. Note • The [Resolution] can be set individually for each address number. For information on how to register address numbers, refer to "Address Book (Address Number)" (P.347). •...
Page 121: Image Quality
Image Quality Image Quality You can set the quality and density level of the document in the [Image Quality] screen. The following shows the reference section for each feature. Original Type (Selecting the Image Quality Type for the Document) ........119 Lighten/Darken (Adjusting Density Level)................
Page 122: Scan Options
4 Fax Scan Options On the [Scan Options] screen, you can configure features for scanning documents. The following shows the reference section for each feature. 2 Sided Originals (Transmitting 2-sided Originals)..............120 Book Scanning (Transmitting Facing Pages on Separate Sheets) ..........120 Scan Size (Specifying the Scan Size for the Original)..............121 Mixed Size Originals (Scanning Different Size Documents Simultaneously) ......122 Reduce/Enlarge (Specifying the Scan Ratio for the Original)..........122...
Page 123: Scan Size (Specifying The Scan Size For The Original)
Scan Options Both Pages Scans both pages in page order. Left Page Only Scans the left page only in page order. You can select this item when [Left Page then Right] or [Right Page then Left] is selected. Right Page Only Scans the right page only in page order.
Page 124: Mixed Size Originals (Scanning Different Size Documents Simultaneously)
4 Fax Mixed Size Originals (Scanning Different Size Documents Simultaneously) When using the document feeder, you can simultaneously send different size documents with the sizes matching the respective sizes of the documents. You can also specify the size of the paper so that faxes are sent at the same paper size. Important •...
Page 125: Stamp (Adding A Stamp When Scanning A Document)
Scan Options Preset % Select from preset ratios. Note • Initial values for ratio other than [100%] and [Auto %] can be changed. For information on the settings, refer to "Reduce/Enlarge Presets" (P.319). 100% Scanned at the same size as the original. Auto % If the scan width of the document is greater than the maximum image size, the scanned image is rotated 90 degrees or reduced according to the settings.
Page 126: Send Options
4 Fax Send Options You can specify fax transmission conditions in the [Send Options] screen. The following shows the reference section for each feature. Communication Mode (Selecting a Communication Mode) ............124 Priority Send / Delayed Start (Specifying Send Priority/Send Time)........126 Send Header (Adding Sender Name and Phone Number to Faxes) .........127 Cover Note (Transmitting Documents With a Cover Page) .............128 iFax Comment (Inserting Comments in Body Text) ..............130...
Page 127 Send Options G3 Auto Select this mode if the remote machine is G3 compatible. This mode is the one normally selected. In accordance with the reception capabilities of the remote machine, the machine automatically switches modes in the following order of priority: G3 Unique ECM Unique ITU-T G3 ECM ITU-T G3.
Page 128: Priority Send / Delayed Start (Specifying Send Priority/Send Time)
4 Fax Priority Send / Delayed Start (Specifying Send Priority/Send Time) If you set the send priority, you can send faxes prior to stored documents or use the polling feature. Note • This feature is unavailable for iFax. • If the Priority Send feature is selected during transmission, the fax will be sent after the current transmission ends.
Page 129: Send Header (Adding Sender Name And Phone Number To Faxes)
Send Options [Delayed Start - Start Time] Screen Specify the start time. Select [AM] or [PM]. Enter [Hours] and [Minutes]. Important • If you press the <Start> button after the specified time elapses, the stored document will be sent at the specified time the next day.
Page 130: Cover Note (Transmitting Documents With A Cover Page)
4 Fax Cover Note (Transmitting Documents With a Cover Page) Cover Note is a feature for attaching a cover page to the document. It includes the recipient name, comment, sender name, machine fax number, number of pages, date and time. Note •...
Page 131 Send Options [Cover Note - Comment - Recipient's Comment] Screen Select a comment to be added to the recipient field. Select any item. No comment is added to the recipient field. A comment is added to the recipient field. Select a comment from registered comments. No.
Page 132: Ifax Comment (Inserting Comments In Body Text)
4 Fax Sender's Comment The comment for the number specified with [No. Comment] is printed. Fax Number The registered fax number of the machine is printed. When using G3 communications, the G3 ID is recorded. Number of Pages The number of pages is printed. Send Date and Time The transmission start date and time is printed.
Page 133: Report/Read Receipts/Delivery Receipts (Confirming Transmission Results)
Send Options [iFax Comment (Mail Contents) - Comment 1] Screen Select a comment to be added to the Comment 1 field. Select any item. Comment 1 is not added. Comment 1 is added. Select a comment No. Comment The registered comments are displayed. For information on how to register comments, refer to "Comments"...
Page 134: Transmission Report
4 Fax Note • This feature may not be displayed depending on the model of machine you are using. This feature is optional. For more information, contact our Customer Support Center. • You can only use the Read Receipts feature if the recipient's machine supports MDN. You can only use the Delivery Receipts feature if the recipient's machine supports DSN.
Page 135: Recipient Print Sets (Printing Multiple Copies At The Remote Machine)
Send Options Recipient Print Sets (Printing Multiple Copies at the Remote Machine) This feature allows you to print multiple copies of the transmitted document at the remote machine. Select [Recipient Print Sets] on the [Send Options] screen. Select any item. 1 Set printing one set of the document at the remote machine.
Page 136 4 Fax Private Polling (Fax Signal Method) You can retrieve a document stored in the recipient's remote mailbox by sending instructions from your machine. You need to confirm the remote mailbox number and password. Important • You cannot use polling to retrieve documents from multiple remote mailboxes simultaneously.
Page 137 Send Options Private Polling (Fax Method) Display the [On-hook/Others] screen by selecting the [On-hook/ Others] tab. Select [Polling]. Select [On]. Display the [Send Options] screen by selecting the [Send Options] tab. Select [Remote Mailbox] on the [Send Options] screen. Select [On] and then select [Save]. Private Polling is not applied.
Page 138: F Code (Using F Code Transmission)
4 Fax Note • Use the keyboard on the touch screen to enter symbols such as "!" and "∗". For information on the input method, refer to "Entering Text" (P.263). • Enter the password if necessary. • You can transmit to any machine that supports our DTMF method feature. •...
Page 139 Send Options Furthermore, notify the recipient of the following information for using the F Code method to receive e-mail from the mailbox. F Code (sub-address) : 0 (Display F Code transmission) and the storage mailbox number. Password (if necessary) : Password of the mailbox in which e-mail is stored. Note •...
Page 140: Ifax Profile (Specifying Ifax Profiles)
4 Fax Select [Save]. Select [Polling] on the [On-hook/ Others] screen. Select [On]. Private Polling is not applied. Private Polling is applied. iFax Profile (Specifying iFax Profiles) A profile is specified to restrict attribute information such as image resolution and paper size for transmissions between iFax compatible machines.
Page 141 Send Options TIFF-S This is the standard specification for iFax. For documents that are larger than A4, the size is reduced automatically to A4 for transmission. Encoding method Stored Document Size :A4 Resolution :Standard, Fine Note • If Super-fine (400 dpi) or Super-fine (600 dpi) is selected for [Resolution] on the [Basic Features] screen, TIFF-S cannot be selected.
Page 142: On-Hook/Others
4 Fax On-hook/Others You can set the pooling and on-hook features in the [On-hook/Others] screen. The following shows the reference section for each feature. Polling (Retrieving Documents from Remote Machines)............140 Store for Polling (Allowing Remote Machines to Retrieve Documents from Your Machine) 141 On-hook (Confirming Remote Machine Response Prior to Transmission)......143 Select [Fax/Internet Fax] on the [All Services] screen.
Page 143: Store For Polling
On-hook/Others Private Polling (DTMF Method) Display the [Basic Features] screen by selecting the [Basic Features] tab. Select [Keyboard] to display the keyboard on the touch screen. Enter a format corresponding to Manual Send or Auto Send. Display the [On-hook/Others] screen by selecting the [On-hook/ Others] tab.
Page 144 4 Fax Select [Store for Polling] on the [On-hook/Others] screen. Select any item. Public Mailbox Store documents to be sent, in response to instructions received from remote machines, in a public mailbox of the machine. Private Mailbox Store documents to be sent, in response to instructions received from remote machines, in a mailbox of the machine.
Page 145: On-Hook (Confirming Remote Machine Response Prior To Transmission)
On-hook/Others On-hook (Confirming Remote Machine Response Prior to Transmission) Use this feature when using Manual Send. Manual Send is a transmission method that involves confirming the remote machine response with an external telephone or when the machine is in an on-hook state prior to beginning transmission.
Page 146: Broadcast
4 Fax Broadcast This section describes setting Broadcast Send and Relay Broadcast. Broadcast Send (Transmitting to Multiple Recipients).............144 Relay Broadcast (Transmitting Documents Through a Relay Station)........145 Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations) .......148 Models Available for Relay Broadcast Send ................152 Broadcast Send (Transmitting to Multiple Recipients) The Broadcast Send feature allows you to transmit the same document to multiple recipients with a single operation.
Page 147: Relay Broadcast (Transmitting Documents Through A Relay Station)
"Models Available for Relay Broadcast Send" (P.152). There are three Relay Broadcast Send methods. Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast Send feature. The G3 mode is available.
Page 148 4 Fax Where Contents Relay Fax Signal Method station Assign the initiating station to an address number from 001 to 099 and set Relay Station Setup of the address number to [On]. Assign the relay recipient to an address number from 001 to 099. The relay recipients can also be assigned group dial numbers from the initiating station.
Page 149 Broadcast Note • The above dialing format can be registered in an address number to send using the address number. For information on how to register address numbers, refer to "Address Book (Address Number)" (P.347). Manual Send (transmitting with picking up the telephone or on-hook) Display the [On-hook/Others] screen by selecting the [On-hook/ Others] tab.
Page 150: Remote Relay Broadcast (Performing Relay Broadcast To Remote Locations)
Broadcast Send" (P.152). There are three Relay Broadcast Send methods. Fax Signal Method This method employs a Fuji Xerox proprietary communication procedure that is only for use with specific machines that have the Relay Broadcast Send feature. The G3 mode is available.
Page 151 Broadcast DTMF Method G3 fax machines that support Manual Send can make Remote Relay Broadcasts for the machine. F Code Method This method can be used among machines that have the F Code and the Relay Broadcast Send features. The G3 mode is available. Fax Signal Method Register the following information in the address numbers of initiating stations and relay stations in advance.
Page 152 4 Fax Where Contents Secondary Assign the primary relay station to the same address number as that of the relay initiating station registered at the primary relay station, and set Relay Station station Setup of the address number to [On]. Assign the relay recipient to an address number from 001 to 500 Note •...
Page 153 Broadcast F Code Method When using the machine as the initiating station for performing remote Relay Broadcast Send, confirm the F Code and the password (if necessary) for the primary relay station. When using the machine as the primary relay station for performing remote Relay Broadcast Send, inform the initiating station of the F Code (sub-address) and the password (if necessary) and confirm the F Code for the secondary relay station.
Page 154: Models Available For Relay Broadcast Send
4 Fax Print Command Existence of printing at the primary relay station 1: Printing at the primary relay station 0: No printing at the primary relay station Primary Relay Station ID The address number for the initiating station registered at the primary relay station. When the primary relay station ID is set, the initiating station is notified of the results of the remote Relay Broadcast Send.
Page 155 Broadcast DocuCentre Color f450/f360/f250/a450/a360/a250 (with fax function) DocuCentre Color 400/320/240 (with fax function) DocuCentre 280/230 (with fax function) DocuCentre 402/352 (with fax function) DocuCentre 401/351/251 series (with fax function) DocuCentre 400/350/250 series (with fax function) Able 3180 Able 1180 (with fax function) Able 3405/3351/3350/3250 (with fax function) Able 1405/1351/1350/1251/1250 (with fax function) Able 3321/3221...
Page 156: Receiving Faxes
4 Fax Receiving Faxes There are two reception modes: Auto Receive and Manual Receive. In the Auto Receive mode, reception of a fax from a remote machine begins automatically. In the Manual Receive mode, reception of a fax from a remote machine is manual. This mode is convenient for confirming the sender or using an external telephone to confirm whether it is a fax before beginning reception.
Page 157: Using Manual Receive
Receiving Faxes Using Manual Receive If the fax reception mode is set to the Manual Receive when the machine rings to notify of an incoming call, pick up an external telephone or select [On-hook] on the screen that appears. Note •...
Page 158: Facsimile Information Services
4 Fax Facsimile Information Services For information on subscriptions and advanced operating procedures, contact the corresponding facsimile information service. Using the Receiver Pick up the receiver of the external telephone. Select [Manual Receive]. Specify the fax number of the facsimile information service. Specify the fax number with the numeric keypad, address number, or one touch buttons.
Page 159: When Not Using A Receiver
Facsimile Information Services When Not Using a Receiver Adjust the volume of the line monitor. We recommend setting the volume of the line monitor to [Loud] so that it is easy to hear the voice prompts. For information on how to change the volume of the line monitor, refer to "Line Monitor Volume" (P.269).
Page 161: Scan
5 Scan This chapter describes the basic scanning procedure and scan features. To use the scan features, network settings are required. For information on the network settings, refer to the Network Administrator Guide. Important • The scan features are not available for some models. An optional package is necessary.
Page 162: Scanning Procedure
5 Scan Scanning Procedure This section describes the basic scanning procedure. The following shows the reference section for each step. Step 1 Loading Documents .......................160 Step 2 Selecting Features ......................162 Step 3 Starting the Scan Job......................163 Step 4 Confirming the Scan Job in Job Status ................164 Step 5 Importing the Scanned Data...................165 Step 1 Loading Documents There are two methods for loading documents:...
Page 163 Scanning Procedure Remove any paper clips and staples before loading the document. Load the document (the front side of 2-sided document) face up in the center of the document feeder. Note • Load documents in the [Head to Left] orientation. When displayed on a computer, the document is in the "Head to Top"...
Page 164: Step 2 Selecting Features
5 Scan Step 2 Selecting Features You can select features on the [Basic Scanning] screen. On the [All Services] screen, you can select from four scan modes: [E-mail], [Scan to Mailbox], [Network Scanning (Job Template)], and [Scan to FTP/SMB]. E-mail Scans a document and sends the scanned data as an e-mail attachment.
Page 165: Step 3 Starting The Scan Job
Scanning Procedure If the previous settings still remain, press the <Clear All> button. <Clear All> button Specify a mailbox to save the data Select the features to be set from each tab as necessary. The following shows the reference section for each feature. "Basic Scanning"...
Page 166: Step 4 Confirming The Scan Job In Job Status
5 Scan While documents are being scanned, select [Next Original]. Note • When the screen shown right is displayed and no operation is performed during a certain period of time, the machine automatically assumes that there are no more documents. •...
Page 167: Step 5 Importing The Scanned Data
Uses a network scan driver. Refer to "Importing to a TWAIN Compatible Application" (P.226). Import using Mailbox Viewer2 Uses Mailbox Viewer2 (Fuji Xerox application software). Refer to "Importing Using Mailbox Viewer2" (P.228). Import using CentreWare Internet Services Uses CentreWare Internet Services.
Page 168: Stopping The Scan Job
5 Scan Stopping the Scan Job To cancel scanning, follow the procedure below. Press either [Stop] on the touch screen or the <Stop> button on the control panel. <Stop> button Select [Stop]. When the screen in Step 1 does not appear Press the <Job Status>...
Page 169: E-Mail
E-mail E-mail You can scan a document and send the scanned data as an e-mail attachment. The following shows the reference section for each feature. Note • This feature is only supported by ApeosPort 550 I/450 I/350 I. Address Book ........................... 167 Keyboard ..........................
Page 170 5 Scan Sets the selected address as BCC. Go to Displayed only when [Local Address List] is selected. Refer to "When [Local Address List] is Selected" (P.168). Details Displays detailed information on the selected recipient. Local Address List Displays the local address list. Refer to "When [Local Address List] is Selected"...
Page 171: Keyboard
E-mail Recipient Name Searches with a recipient name as a keyword. Selecting [Enter/Change Keyword] displays the screen for entering the keyword. Up to 32 characters are allowed. Example: John Smith E-mail Address Searches with an e-mail address as a keyword. Selecting [Enter/Change Keyword] displays the screen for entering the keyword.
Page 172: Sender
5 Scan To/CC/BCC Switches the recipient type (To/CC/BCC) every time you press the button. Alphanumeric Displays alphanumeric characters. Symbol Displays symbols. Use this button to enter symbols for the e-mail address. Next Recipient Allows to specify the e-mail address for sending e-mail to multiple recipients (Broadcast).
Page 173: From
E-mail Change Settings Displays the [Change Recipient] screen. You can confirm or change the e-mail address, recipient name, and S/MINE certificate. Refer to "[Change Recipient] screen" (P.171). Cancel Hides the pop-up menu. [Change Recipient] screen This screen allows you to change the recipient. Select the item to be changed.
Page 174: Subject
5 Scan Keyboard Allows you to enter an e-mail address of up to 128 characters. Cancel Hides the pop-up menu. Subject Set the e-mail subject using the following procedure. Auto Automatically sets the subject to [Scan data from XXX] (where XXX is the host name). To set a user-defined subject Select [Subject].
Page 175: Scan To Mailbox
Scan to Mailbox Scan to Mailbox You can scan documents and save the scanned data to a mailbox of the machine. To use the [Scan to Mailbox] feature, select [Scan to Mailbox]. A mailbox needs to be registered beforehand. For more information on registering a mailbox, refer to "Mailbox"...
Page 176: Network Scanning
5 Scan Network Scanning You can scan documents after specifying a file (job template) saving scanning conditions, information on the forwarding destination server and others. Job templates are created on a computer using the job template utility of CentreWare Scan Service and stored on a server. Scanned data is converted to TIFF or JPEG format, and is automatically sent to the server.
Page 177: Scan To Ftp/Smb
Scan to FTP/SMB Scan to FTP/SMB You can convert scanned data to TIFF, DocuWorks, or PDF format, and then use the FTP or SMB protocol to send the data to a computer on the network. The following shows the reference section for each feature. Note •...
Page 178: Address Book
5 Scan Address Book You can specify the server name, login name and other information from the address book. For information on settings of the address book, refer to "Address Book (Address Number)" (P.347). Select [Address Book]. Select the destination in which the data is stored.
Page 179 Scan to FTP/SMB Save in When [FTP] or [SMB] is selected for [Transfer Protocol]. Enter a directory name.Up to 128 characters are allowed. When [SMB(UNC format)] is selected for [Transfer Protocol]. Enter "\\Host Name\Shared Name\Directory Name". Up to 260 characters are allowed.
Page 180: Basic Scanning
5 Scan Basic Scanning The [Basic Scan] screen displayed for [E-mail], [Scan to Mailbox], [Network Scanning], and [Scan to FTP/SMB] allows you to set basic features. The following shows the reference section for each feature. Lighten/Darken (Adjusting the Scan Density)................178 2 Sided Originals (Scanning Both Sides of a Document)............178 Original Type (Selecting the Document Type).................180 File Format (Selecting the Format of Scanned Data) ...............180...
Page 181 Basic Scanning 2 Sided (H to T) Select this when both sides of the 2-sided document are in the opposite orientation. More... Displays the [2 Sided Originals] screen. Refer to "[2 Sided Originals] Screen" (P.179). [2 Sided Originals] Screen This screen allows you to select the status and orientation of original documents. Select any item.
Page 182: Original Type (Selecting The Document Type)
5 Scan Original Type (Selecting the Document Type) You can select a document type for scanning. Select a document type. Text & Photo Select this item when the scanning document contains both text and photos. This setting automatically identifies text and photo areas to scan each area with optimum quality.
Page 183: Image Quality
Image Quality Image Quality On the [Image Quality] screen under [E-mail], [Scan to Mailbox], [Network Scanning], or [Scan to FTP/SMB], you can set the image quality features. The following shows the reference section for each feature. Sharpness (Adjusting Image Sharpness) .................. 181 Auto Exposure (Erasing the Background Color of Documents)..........
Page 184: Scan Options
5 Scan Scan Options On the [Scan Options] screen under [E-mail], [Scan to Mailbox], [Network Scanning], or [Scan to FTP/SMB], you can configure the scan options. The following shows the reference section for each feature. Scan Resolution (Specifying a Scanning Resolution)...............182 2 Sided Originals (Scanning Both Sides of a Document)............182 Book Scanning (Scanning Facing Pages on Separate Sheets) ..........183 Scan Size (Specifying a Scanning Size) ...................184...
Page 185: Book Scanning (Scanning Facing Pages On Separate Sheets)
Scan Options Book Scanning (Scanning Facing Pages on Separate Sheets) The [Book Scanning] feature allows you to scan facing pages of a document onto separate sheets of paper in page order. This feature is useful if you need to make separate scans for facing pages of bound originals such as a booklet.
Page 186: Scan Size (Specifying A Scanning Size)
5 Scan Scan Size (Specifying a Scanning Size) You can set the scanning size for the document. Specify the scan size to scan non-standard size documents or to scan with the different size from the original document size. When the size is specified, the document is scanned at the specified size regardless of the original document size.
Page 187: Edge Erase (Erasing Edges And Margin Shadows In The Document)
Scan Options Select [Mixed Size Originals]. Select [On]. Select this item when all documents are of the same size. When scanning documents of different sizes, the machine automatically detects the size of each document. Edge Erase (Erasing Edges and Margin Shadows in the Document) When you scan a document while the document cover is open or when you scan a booklet, black shadows sometimes appear along the edges or center margin of the output scanned image.
Page 188: Reduce/Enlarge (Specifying A Scanning Ratio)
5 Scan Original Orientation In order to identify the top of the document, the orientation of the document must be specified. For more information, refer to "Original Orientation" (P.179). Reduce/Enlarge (Specifying a Scanning Ratio) You can set the scanning ratio for the document to be scanned. Select [Reduce/Enlarge].
Page 189: Output Format
Output Format Output Format On the [Output Format] screen under [E-mail], [Scan to Mailbox], [Network Scanning], or [Scan to FTP/SMB], you can set the output features. The following shows the reference section for each feature. Read Receipts (MDN)......................187 Split Send (Sending in Sections)....................188 File Name (Specifying the Filename to be Sent) ..............
Page 190: Split Send (Sending In Sections)
5 Scan Split Send (Sending in Sections) When using the [E-mail] feature, you can split a large amount of attachment into pages to send them separately. You can also configure the machine not to split. For information on the page split setting, refer to "Max No. of Pages for Split Send" (P.331). Note •...
Page 191: Reply To (Setting Address For Reply)
Output Format Reply To (Setting Address for Reply) When using the [E-mail] feature, you can specify the address for reply. Select [Reply To]. Enter an address for reply. Clear Field Deletes the address entered in [Reply To]. Enter Sender's Address The address set for [From] is set as a reply address.
Page 192: Document Name (Specifying The Filename To Be Saved)
5 Scan Document Name (Specifying the Filename to be Saved) When using the [Scan to Mailbox] feature, you can specify the name of the document to be saved. Auto Set The file name is "img-xxx" (where xxx is the date and time). To set the file name Select [Document Name].
Page 193 Output Format Sends an e-mail without a digital signature. Sends an e-mail with a digital signature.
Page 195: Check Mailbox
6 Check Mailbox This chapter describes the basic mailbox operation and mailbox features. Note • The [Check Mailbox] feature is not available for some models. An optional package is necessary. For more information, contact our Customer Support Center. Mailbox Operating Procedure ..............194 Selecting a Mailbox...................196 Checking/Selecting Mailbox Documents ..........197 Printing/Deleting Documents in the Mailbox ..........198...
Page 196: Mailbox Operating Procedure
6 Check Mailbox Mailbox Operating Procedure This section describes the basic procedure for [Check Mailbox]. The following shows the reference section for each procedure. Step 1 Opening the [Check Mailbox] Screen................194 Step 2 Selecting a Mailbox .......................194 Step 3 Checking/Selecting Mailbox Documents ..............194 Step 4 Operating Mailbox Documents..................195 Step 1 Opening the [Check Mailbox] Screen Follow the procedure below to open the [Check Mailbox] screen.
Page 197: Step 4 Operating Mailbox Documents
Mailbox Operating Procedure Step 4 Operating Mailbox Documents The following shows the reference sections for operations available on the [Check Mailbox] screen. Printing/Deleting Documents in the Mailbox ................198 Configuring/Starting Job Flow....................201...
Page 198: Selecting A Mailbox
6 Check Mailbox Selecting a Mailbox Selectable mailboxes depend on the settings on the user authentication feature. For information on selectable mailboxes, refer to "Types of Mailboxes" (P.412). Select a mailbox. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 199: Checking/Selecting Mailbox Documents
Checking/Selecting Mailbox Documents Checking/Selecting Mailbox Documents You can check or select documents stored in the mailbox. On the [Check Mailbox] screen, select a mailbox. Select [Document List]. Select a document. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 200: Printing/Deleting Documents In The Mailbox
6 Check Mailbox Printing/Deleting Documents in the Mailbox You can print/delete documents selected in the mailbox. On the [Document List] screen, select documents. Select any item. Change Doc. Name Allows you to change the name of the document. This is unavailable when multiple documents are selected.
Page 201: Batch Print
Printing/Deleting Documents in the Mailbox Batch Print Allows you to set batch printing. You can print multiple documents as one document. The Documents are bound in selected order. Note • For 2-sided printing, the last page becomes blank when the total number of printed pages is odd.
Page 202 6 Check Mailbox For scanned documents stored in a mailbox Important • Ensure that the orientation of the document, and the [Edge Erase] setting of [Scan Options] or the [Original Orientation] setting of [2 Sided Originals] are the same. Report Report Report Report...
Page 203: Configuring/Starting Job Flow
Configuring/Starting Job Flow Configuring/Starting Job Flow Job flow is a feature for executing a series of registered actions. A job flow operates on documents stored in a mailbox, and starts in either of the following ways: 1) manually or automatically start a job flow when a document is stored in a mailbox, or 2) select a job flow to act on documents stored in a mailbox.
Page 204: [Link Job Flow Sheet To Mailbox] Screen
6 Check Mailbox On the [Document List] screen, select documents. Select [Job Flow Settings]. Select any item. Auto Start This sets auto start of the job flow for documents stored in the mailbox. The job flow automatically starts when a document is stored. Start Starts the job flow linked to this mailbox.
Page 205 Configuring/Starting Job Flow Save Links the selected job flow. Sheet Filtering Displays the [Sheet Filtering] screen. Refer to "[Sheet Filtering] Screen" (P.203). Create Displays the [Create New Job Flow] screen. Refer to "Create New Job Flow Sheet" (P.340). Edit/Delete Displays the [Details] screen. For more information, refer to "Edit/Delete"...
Page 206: Job Flow Restrictions
6 Check Mailbox Details Displays the [Details] screen. Refer to "Edit/Delete" (P.347). Edit Destination If the selected job flow sheet setting is editable, the [Edit] screen appears. You can temporarily change the setting. Refer to "[Edit] Screen" (P.209). Job Flow Restrictions Job flows can be assigned to a specified user, can be shared by many users, or can only be accessible from the specified mailboxes to which they are linked.
Page 207: Job Flow Sheets
7 Job Flow Sheets This chapter describes the scanning operation using a job flow created on a network computer and registered with the machine. Job flow is a feature for executing a series of registered actions. Important • This feature is only suppoted by ApeosPort 550 I/450 I/350 I. Job Flow Procedure..................206 Selecting/Changing a Job Flow Sheet............208...
Page 208: Job Flow Procedure
7 Job Flow Sheets Job Flow Procedure The following shows the reference sections of the job flow operation. Step 1 Opening the [Job Flow Sheets] Screen ................206 Step 2 Selecting a Job Flow Sheet ....................206 Step 3 Confirming/Changing the Job Flow Sheet..............206 Step 4 Starting the Job Flow .....................207 Step 1 Opening the [Job Flow Sheets] Screen Follow the procedure below to open the [Job Flow Sheets] screen.
Page 209: Step 4 Starting The Job Flow
Job Flow Procedure Step 4 Starting the Job Flow Load a document. Note • A job flow having application linkage does not require loading documents. Press the <Start> button. Important • After executing the job flow, print the job history report to check the result. For information on job history reports, refer to "Job Status/Activity Report"...
Page 210: Selecting/Changing A Job Flow Sheet
7 Job Flow Sheets Selecting/Changing a Job Flow Sheet Job flow is a feature for executing a series of registered actions. When using CentreWare EasyOperator to select registered a job flow on a network computer, select job flow sheets from this list. Note •...
Page 211 Selecting/Changing a Job Flow Sheet [Sheet Filtering] Screen You can filter the job flow sheets displayed. Job flow sheets displayed on the screen depends on the settings of the Authentication feature. For more information, refer to "Job Flow Sheet Types" (P.409). Select filtering conditions, then select [Save].
Page 213: Stored Programming
8 Stored Programming This chapter describes the Stored Programming features for recording procedures provided by the machine. Stored Programming Overview..............212 Registering/Deleting/Renaming Stored Programs ........213 Calling Stored Programs................216...
Page 214: Stored Programming Overview
8 Stored Programming Stored Programming Overview Frequently used features can be registered as Stored Programming and recalled by a single button operation. In addition, you can also register a screen to open from a shortcut button. Stored Programming not only remembers feature settings, but also can record a series of operations.
Page 215: Registering/Deleting/Renaming Stored Programs
Registering/Deleting/Renaming Stored Programs Registering/Deleting/Renaming Stored Programs The [Stored Programming] screen allows you to register and delete stored programs. Press the <All Services> button. Select [Setup Menu]. Select [Stored Programming]. Select the feature. Store Register a stored program. Refer to "Registering Stored Program" (P.214). Delete Delete a stored program.
Page 216: Registering Stored Program
8 Stored Programming Registering Stored Program Up to 58 actions can be registered with one stored program. Up to 40 stored programs can be registered in the machine. The one touch buttons M01 to M20 are provided for Stored Programming 1 to 20. Below describes the procedure for registering actions with stored programs.
Page 217: Entering/Changing Stored Program Name
Registering/Deleting/Renaming Stored Programs Entering/Changing Stored Program Name Below describes the procedure for entering or changing a name of a stored program. Up to 18 characters are allowed for a stored program's name. For information on how to enter characters, refer to "Entering Text" (P.263). Select [Enter/Change Name].
Page 218: Calling Stored Programs
8 Stored Programming Calling Stored Programs This describes the procedure for calling a stored program. When calling a specified stored program, the last screen shown when you registered the stored programming appears. Press the <All Services> button. <All Services> button Display the next screen, and select [Stored Programming].
Page 219: Computer Operations
9 Computer Operations This chapter describes how to print documents, import scanned documents, perform Direct Fax, and operate CentreWare Internet Services on your computer. Note • Some models do not support the features described in this section. An optional package is necessary. For more information, contact our Customer Support Center. •...
Page 220: Features Overview
9 Computer Operations Features Overview This section describes the overview of features that can be operated on a computer. Print Driver To print documents from your computer, a print driver must be installed on the computer. For instructions on installing the print driver, refer to the manual stored on the CentreWare Utilities CD- ROM.
Page 221 Features Overview Stamp Prints fixed text, such as "Confidential", over the print data. Secure Print Temporarily stores the print data on the machine, to print it with the print command from the machine side. This feature allows you to set a password, which is helpful to print confidential documents.
Page 222: Network Scanner Utility2
9 Computer Operations Network Scanner Utility2 Network Scanner Utility2 allows you to import scanned documents from a machine's mailbox to a network computer. There are two types of Network Scanner Utility2: Note • Use the included CentreWare Utilities CD-ROM to install Network Scanner Utility2. Network Scan Driver Mailbox Viewer2 Network Scan Driver...
Page 223 Information appearing in the right and upper left frames changes depending on the feature. Selecting a feature displays its available features and information in these frames. Lower left frame Displays a link to the Fuji Xerox home page. Main features of CentreWare Internet Services are listed below. Tab Name Main Features...
Page 224 9 Computer Operations Tab Name Main Features Properties Displays and sets the following: Device information and date/time settings, memory and print language device configuration display, counter display, paper tray settings, paper settings, power saver mode settings, Address Book settings, mailbox edit, Job Flow edit, security settings, certificate management, mail notification settings, Auditron settings, Internet Services settings, port activation settings...
Page 225: Proxy Server And Port Number
Features Overview Proxy Server and Port Number The following describes proxy server settings and a port number required for this service. Proxy Server We recommend that you access this service directly, not through a proxy server. Note • If using a proxy server, specifying the machine's IP address in the browser results in slower responses, and could prevent some screens from appearing.
Page 226: Printing
9 Computer Operations Printing This section describes how to print a document. The print procedure depends on the application software you use. For more information, refer to the documentation provided with the application. To learn about print features, click [Help] on the print driver screen to see the print driver's online help. Select [Print] from the [File] menu of the application.
Page 227: E-Mail Printing
E-mail Printing E-mail Printing You can send e-mail attaching TEXT, TIFF or PDF documents from a computer to the machine. Received e-mail is automatically printed. This feature is called "E-mail Printing". Note • This feature is only supported by ApeosPort 550 I/450 I/350 I. Setup To use the E-mail Printing feature, the following setup is necessary.
Page 228: Importing Scanned Data
9 Computer Operations Importing Scanned Data There are four methods for importing documents from a machine's mailbox to your computer. Importing to a TWAIN Compatible Application..............226 Importing Using Mailbox Viewer2...................228 Importing Using CentreWare Internet Services................230 Importing with the WebDAV protocol ..................231 Each procedure is as follows.
Page 229 Importing Scanned Data In the [Mailbox No.] field, enter the mailbox number (001 - 200) that contains the document to be imported. In the [Password] field, enter a password (up to 20 digits). Note • When you check the [Save Password] check box, you will skip steps 5 to 7 the next time you select the same mailbox.
Page 230: Importing Using Mailbox Viewer2
9 Computer Operations Import settings for scanned documents You can change the display and the import settings for documents scanned from a mailbox. To change the import settings, click [Settings] in the document selection dialog box, and set in the dialog box that appears.
Page 231 Importing Scanned Data Select a document from the list, and click [Import]. Note • One or more documents can be selected. • When [Save Destination] is set to [Always display destination to save] in the import setting window, a dialog box appears to allow you to specify a save destination.
Page 232: Importing Using Centreware Internet Services
9 Computer Operations Import Settings You can specify a compression format for scanning, saving method, and save name. Importing Using CentreWare Internet Services The following describes how to import documents from a machine's mailbox using CentreWare Internet Services. CentreWare Internet Services allows you to import documents from a machine's mailbox to a computer through no application software.
Page 233: Importing With The Webdav Protocol
Importing with the WebDAV protocol To import documents from a machine's mailbox without using Network Scan Driver, use a Fuji Xerox application supporting the WebDAV protocol, such as CentreWare EasyOperator. The documents in a mailbox can be listed/displayed with thumbnails.
Page 234: Sending Fax
9 Computer Operations Sending Fax This section describes how to use the Direct Fax feature. The Direct Fax procedure depends on the application you use. For details, refer to the documentation provided with the application. For details on the Direct Fax feature, click [Help] on the fax driver screen to see the fax driver's online help.
Page 235 Sending Fax Note • If your network uses DNS (Domain Name System) and the machine's host name is registered in the domain name server, you can access the machine using the URL with the combination of the host name and the domain name. For example, if the host name is "myhost", and the domain name is "fujixerox.com", then the URL is "myhost.fujixerox.com".
Page 237: 10 Paper And Other Media
10 Paper and Other Media This chapter describes the types of paper that can be used on the machine, precautions when handling paper, and how to load paper in trays. Paper Types .....................236 Loading Paper ..................238 Changing the Paper Size for the Trays.............242 Changing the Paper Settings..............246...
Page 238: Paper Types
To make full and effect use of the machine's performance, we recommend using only paper recommended by Fuji Xerox. If you want to use paper not recommended by Fuji Xerox, contact our Customer Support Center. Important • The printed image may fade due to moisture such as water, rain or vapor. For more information, contact our Customer Support Center.
Page 239: Storing And Handling Paper
Paper Types • Depending on the type of the paper, paper may not be fed to the machine or image quality may deteriorate. In such cases, select [Heavyweight Paper 1] or [Heavyweight Paper 2]. • If [Lightweight Paper] is selected as the paper type, the temperature of the fuser unit automatically decreases.
Page 240: Loading Paper
10 Paper and Other Media Loading Paper This section describes how to load paper. Types of paper loaded in trays The machine automatically detects the size and orientation of loaded paper in trays. You need to set a paper type, however. Normally, each of the trays is set to plain paper. When loading paper other than plain paper in trays, change the paper type settings.
Page 241: Loading Paper In The Trays 1 To 4
Loading Paper Loading Paper in the Trays 1 to 4 Following describes the procedure for loading paper in the Trays 1 to 4. When the machine runs out of paper during copying or printing, a message is displayed on the touch screen. Add paper according to the displayed instructions. Copying or printing is automatically resumed when paper is supplied.
Page 242: Loading Paper In The Tray 5 (Bypass)
10 Paper and Other Media Loading Paper in the Tray 5 (Bypass) When printing or copying with paper sizes or types that cannot be set in the Trays 1 to 4 and 6, use the Tray 5 (bypass). The following describes how to load paper into the Tray 5 (bypass).
Page 243: Loading Paper In The Tray 6 (High Capacity)
Loading Paper Adjust the paper guides to just touch the edges of the paper loaded. Select a copy or print job. Loading Paper in the Tray 6 (High Capacity) Following describes the procedure for loading paper in the optional Tray 6 (high capacity).
Page 244: Changing The Paper Size For The Trays
10 Paper and Other Media Changing the Paper Size for the Trays The following describes how to change the paper size for the Trays 1 to 4 and 6, and the tandem tray module. Note • The paper types for the Trays 1 to 4 and 6 are preset. Normally, plain paper is set. When changing the setting to a different paper type, change the paper quality settings to match the type of paper to be loaded to maintain high print quality.
Page 245: Changing The Paper Size For The Tandem Tray Module
Changing the Paper Size for the Trays Move the two paper guides while holding their grips so that they lightly contact the edges of the paper. Note • When loading standard size paper in the Tray, move the paper guides to the marks corresponding to the paper size.
Page 246 10 Paper and Other Media Open the end guide (1) and unscrew the screw (2). Then remove the guide from the Tray. Insert the small protrusions at the bottom of the guide into holes corresponding to the paper size (1). Insert the screw into a hole corresponding to the paper size on the top of the guide and screw up (2).
Page 247 Changing the Paper Size for the Trays Pull the lever of the end guide up and move it along the slot (1). Set the lever at the position corresponding to the paper size (2) and press the lever down (3). Note •...
Page 248: Changing The Paper Settings
10 Paper and Other Media Changing the Paper Settings The following describes how to change the paper type settings for the Trays 1 to 4 and Note • Users can name User1 to User5 displayed in the paper type. For information on how to set names to User1 to User5 paper, refer to "Custom Paper Name"...
Page 249 Changing the Paper Settings Select [Paper Tray Settings]. Select [Paper Size/Type]. Select the paper tray whose paper type setting is to be changed at [Items], and select [Change Settings]. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 251: 11 System Settings
11 System Settings Each feature of the machine is set to the factory default (initial) settings, but you can customize these settings. To change the settings, enter the System Administration mode, and use the [System Settings] screen. This chapter contains information for system administrators on the features used to change the settings and on the setting procedures.
Page 252: System Settings Procedure
11 System Settings System Settings Procedure To make or change the system settings, it is necessary to be in the System Administration mode. This section describes the basic procedures for system settings. The following shows the reference section for each procedure. Step 1 Entering System Administration Mode .................250 Step 2 Entering the System Administrator User ID and Password...........250 Step 3 Selecting the Operation Mode on the System Administrator Menu ......250...
Page 253: Step 4 Selecting An Item On The [System Settings] Screen
System Settings Procedure User Mode While still in the System Administration mode, you can carry out normal operations such as copying and scanning. Note • To exit a mode entered from [User Mode], use the following procedure. (1) Press the <Log In/Out> button. (2) In the [Login] screen, select [Cancel].
Page 254: Step 5 Setting The Feature
11 System Settings E-mail/iFax Settings Set the e-mail and iFax feature defaults, address search settings, and so on. For more information, refer to "E-mail/iFax Settings" (P.325). Mailbox/Stored Document Settings Set the settings relating to mailboxes. For more information, refer to "Mailbox/Stored Document Settings" (P.332). Job Flow Settings Set the settings relating to a pool server in which job flows are stored.
Page 255: System Settings Menu List
System Settings Menu List System Settings Menu List The following table shows a list of the items that can be set. Note that the items appearing depend on the configuration of the machine. System Settings Common Settings Machine Clock/Timers (P.264) Date (P.265) Time (P.265) NTP Time Synchronization (P.266)
Page 256 11 System Settings Set Numbering (P.275) Date Format (P.275) Text Effect (P.275) Text Size (P.275) Background Pattern (P.276) Density (P.276) Text/Background Contrast (P.276) Force Set Numbering - Copy Job (P.276) Force Set Numbering - Client Print (P.276) Force Set Numbering - Mailbox Print (P.276) Image Quality (P.276) Photo &...
Page 257 System Settings Menu List Copy Mode Settings Basic Copying Tab (P.287) Features Allocation (P.288) Paper Supply - 2nd Button (P.288) Paper Supply - 3rd Button (P.288) Paper Supply - 4th Button (P.288) Reduce/Enlarge - 3rd Button (P.289) Reduce/Enlarge - 4th Button (P.289) Copy Defaults (P.289) Paper Supply (P.289) Reduce/Enlarge (P.289)
Page 258 11 System Settings Network Settings Port Settings (P.296) Parallel NetWare EtherTalk Salutation Port 9100 SNMP FTP Client Receive E-mail Send E-mail Mail Notice Service UPnP Discovery Internet Service (HTTP) SOAP WebDAV Protocol Settings (P.296) Ethernet Settings TCP/IP - Get IP Address TCP/IP - IP Address TCP/IP - Subnet Mask TCP/IP - Gateway Address...
Page 259 System Settings Menu List PKI (Public Key) Settings (P.298) HTTP - SSL/TLS Settings (P.298) - Device Certificate - SSL Server - HTTP - SSL/TLS Communication - HTTP - SSL/TLS Port Number S/MIME Settings (P.298) - Device Certificate - S/MINE - S/MIME Communications - Receive Untrusted E-mail - Message Digest Algorithm - Contents Encryption Method...
Page 260 11 System Settings Scan Mode Settings Basic Scanning Tab (P.306) Feature in 2nd Column (P.307) Reduce/Enlarge - 2nd Button (P.307) Reduce/Enlarge - 3rd Button (P.307) Reduce/Enlarge - 4th Button (P.307) Scan Defaults (P.307) Original Type (P.307) File Format (P.307) Lighten/Darken (P.308) Sharpness (P.308) Auto Exposure (P.308) Original Orientation (P.308)
Page 261 System Settings Menu List Fax Control (P.314) Send Header - Polling (P.314) Doc for Polling - Auto Delete (P.315) Rotate 90 Degrees (P.315) Mixed Size Originals Scanning Mode (P.315) Skip Blank Pages (P.315) Sender ID (P.315) Redial Attempt (P.315) Redial Interval (P.315) Transmission Interval (P.315) Batch Send (P.315) Manual Send/Receive Default (P.316)
Page 262 11 System Settings E-mail/iFax Settings E-mail Defaults (P.325) Subject (P.325) Address Search (Directory Directory Service (LDAP) (P.326) Service) (P.326) Primary Server (P.326) Primary Server Port Number (P.326) Secondary Server (P.327) Secondary Server Port Number (P.327) Login Name (P.327) Password (P.327) Search Root Entry DN (P.327) Scope of Search from Root Entry (P.327) Object Class of Search Target (P.328)
Page 263: Setup Menu
System Settings Menu List Setup Menu Mailbox (P.336) Mailbox Name (P.337) Password (P.337) Check Password (P.337) Delete Documents After Retrieval (P.337) Delete Documents with Expiry Date (P.338) Link Job Flow Sheet to Mailbox (P.338) Delete Mailbox (P.338) Job Flow Sheets (P.339) Name (P.341) Description (P.341) Send as Fax (P.341)
Page 264: System Administrator Settings
11 System Settings System Administrator Settings System Administrator Login ID (P.357) System Administrator Password (P.358) Maximum Login Attempts (P.358) Login Setup/Auditron Administration Create/Check User Accounts User ID (P.360) (P.359) User Name (P.360) Password (P.360) E-mail Address (P.360) Account Limit (P.360) - Account Limit Reset Total Impressions (P.360) Reset Account (P.361)
Page 265: Entering Text
Entering Text Entering Text During operations, a screen for entering texts sometimes appears. This section describes how to enter such text. Numerals, letters, and symbols can be used. Item Description Entering letters and numerals Select [Alphanumeric]. If you select [Shift], capital letters appear. To return to lowercase, select [Shift] again.
Page 266: Common Settings
11 System Settings Common Settings In [Common Settings], you can make settings relating to the machine itself. The following shows the reference section for each item. Machine Clock/Timers......................264 Audio Tones..........................267 Screen Defaults .........................269 Paper Tray Settings ........................271 Set Numbering ..........................275 Image Quality..........................276 Reports ............................277 Maintenance ..........................278...
Page 267 Common Settings Date Set the date in the system clock of the machine. The date set here is printed on lists and reports. Select [Date], and select [Change Settings]. Select the date format. Set [Year], [Month], and [Day]. Time Set the time in the system clock of the machine, using a 12-hour or 24-hour format. The time set here is printed on lists and reports.
Page 268 11 System Settings NTP Time Synchronization You can obtain the time from a time server (NTP: Network Time Protocol), to synchronize the machine time to the time server time. Select [NTP Time Synchronization], and select [Change Settings]. Select any item, and select [Change Settings].
Page 269: Audio Tones
Common Settings Auto Print Set the period to start the next print job after finishing a copy job. Set the value from 1 to 240 seconds in 1 second increments. If you select [Off], once the machine is ready, printing can start immediately. Select [Auto Print], and select [Change Settings].
Page 270: Alert Tone
11 System Settings Control Panel Select Tone Select the sound to be made when a button displayed on the screen is correctly selected. You can select the volume from [Soft], [Normal], and [Loud]. To disable the sound, select [Off]. Control Panel Alert Tone Select the sound to be made when a button that cannot be selected is selected, or an error occurs.
Page 271: Screen Defaults
Common Settings Line Monitor Volume You can relay the sound on the telephone circuit in the interval from dialing until the connection is made through the speakers on the machine. This is convenient for using Fax Information Services without using the telephone. You can select the volume from [Soft], [Normal], and [Loud].
Page 272 11 System Settings Screen Default Set the features displayed on the screen that appears after turning the machine on or canceling the Power Saver mode. Select [Screen Default], and select [Change Settings]. Select the features to be displayed. Note • Select [ ] to return to the previous screen or [ ] to...
Page 273: Paper Tray Settings
Common Settings Custom Buttons 1 to 3 Assign features to the custom buttons on the control panel: Custom 1 to Custom 3. To leave a feature unassigned, select [Not Set]. The following example shows how to allocate a feature to the Custom 2 button. You can allocate features to the Custom 1 and 3 buttons with the same procedure.
Page 274 11 System Settings Custom Paper Name Set a custom name to User1 to User5 paper, plain paper, bond paper, and recycled paper. Letters, numerals, and symbols of up to 24 characters can be used. For example, you can use a name showing its usage, such as “Color” for colored paper, and “Covers”...
Page 275: Paper Tray Priority
Common Settings Paper Type Select the paper type loaded in the tray. Depending on the tray used, available paper types are different. Select [Paper Type]. Select the type of paper. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 276 11 System Settings Select [Paper Type Priority]. Select the item to be set or changed, and select [Change Settings]. Select the priority sequence. Tray 5 (Bypass) Paper Size Defaults Set the paper sizes shown in the [Tray 5 (Bypass)] screen for [Paper Supply] when copying with the Tray 5 (bypass).
Page 277: Set Numbering
Common Settings Enable during Auto Paper Only when [Auto] is selected for [Paper Supply], the machine automatically selects a tray containing appropriate paper. Always Enable Regardless of which paper tray is selected for [Paper Supply], depending on circumstances, the machine automatically selects a tray containing appropriate paper. Note •...
Page 278: Image Quality
11 System Settings Background Pattern Set the background pattern to be used for the set numbering text effect. You can select from eight patterns: wave, circle, stripe, chain, beam, rhombic, sunflower, and fan. Density Set the density for printing the text in the set numbering. You can select from three levels from lighter to darker.
Page 279: Reports
Common Settings More Photo Enables to recognize newspaper and advertisement halftone images as photos. Image Enhancement Select whether or not to carry out image enhancement. If you select [On], copy or fax data is smoothed, to give a smoother appearance. Reports These settings relate to printing reports.
Page 280: Maintenance
11 System Settings Relay Broadcast Report Select whether or not to automatically print a relay broadcast report, and a location where the report is printed at. Does not print a report automatically. Send to Relay Station Sends a report to the relay station specified by the machine. Print at Local Station Prints a report on the machine.
Page 281 Common Settings Select [Initialize Hard Disk]. Select the partition to be reformatted, and select [Start]. Select [Yes]. When the initialization completes successfully, the message on the screen on the right appears; select [Confirm]. Delete All Data This feature is used to prevent leakage of customer's confidential information, when the machine is replaced.
Page 282: Other Settings
11 System Settings Other Settings You can make other settings relating to the machine itself. Select [Other Settings]. Select the item to be set or changed, and select [Change Settings]. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 283 Common Settings Offset Stacking (Finisher Tray) Set the offset feature for the finisher tray. For information on the settings, refer to "Offset Stacking (Center Output Tray)" (P.280). Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center.
Page 284 11 System Settings Paper Size Settings Set the paper sizes for standard size originals and for automatic paper detection. You can select from five types: A/B series (8 x 13”), A/B series, A/B series (8K/16K), A/B series (8 x 13”/8 x 14”), and inch series. Refer to the following table for the combinations of sizes that can be detected automatically.
Page 285 Common Settings Paper Size Group AB Series (8 K/ 16 K) AB Series (8 x 13”/8 x 14”) Original Position Size/Orientation 5.5 x 8.5" 5.5 x 8.5" 7.25 x 10.5" 8.5 x 11" 8.5 x 11" 8.5 x 13" 8.5 x 14" 11 x 17"...
Page 286 11 System Settings Paper Size Group Inch Series Original Position Size/Orientation 5.5 x 8.5" 5.5 x 8.5" 7.25 x 10.5" 8.5 x 11" 8.5 x 11" 8.5 x 13" 8.5 x 14" 11 x 17" Postcard 4 x 6" 4 x 6" Choukei 3 C5 Envelope Monarch Envelope...
Page 287 Common Settings Millimeters/Inches Select whether dimensions on the screen are shown in millimeters or inches. Keyboard Input Restriction Select whether to restrict the display of the virtual keyboard on the machine. To prevent characters being garbled when switched from one character set to another, you can restrict the input to ASCII characters only.
Page 288: Data Encryption
11 System Settings Data Encryption Select whether to encrypt the data recorded on the hard disk of the machine. By setting data encryption, when data is written to the hard disk, the data is automatically encrypted. The encryption prevents unauthorized access to the stored data.
Page 289: Copy Mode Settings
Copy Mode Settings Copy Mode Settings In [Copy Mode Settings], you can make settings relating to the copy feature. The following shows the reference section for each item. Basic Copying Tab ........................287 Copy Defaults........................... 289 Copy Control ..........................291 Original Size Defaults ......................
Page 290 11 System Settings Features Allocation Set the features appearing in the [Basic Copying] screen. By setting the most commonly used features, you can avoid extra operations such as selecting tubs. Select [Features Allocation], and select [Change Settings]. Select the number of features displayed on the [basic Copying] screen.
Page 291: Copy Defaults
Copy Mode Settings Reduce/Enlarge - 3rd Button For the 5 feature buttons appearing in [Reduce/Enlarge] in the [Basic Copying] screen, you can set the ratio for the third row from the top. You can select the ratio from the registered R/E Preset buttons. For information on R/E Preset buttons, refer to "Reduce/Enlarge Presets"...
Page 292 11 System Settings Auto Exposure Set the default value for [Auto Exposure] in the [Image Quality] screen. [Auto Exposure] is valid when [Original Type] is set to [Text & Photo], [Text], or [Light Text]. 2 Sided Copying Set the default value for [2 Sided Copying] in the [Basic Copying] screen. Mixed Size Originals Set the default value for [Mixed Size Originals] in the [Scan Options] screen.
Page 293: Copy Control
Copy Mode Settings Output Destination Set the default value of the output destination for printing or copying. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center. •...
Page 294 11 System Settings Memory Full Procedure When the space of the hard disk runs out during scanning originals, a screen appears asking how the partly stored data should be handled. Once a certain time has elapsed with the confirmation screen displayed, the subsequent processing is determined by these settings.
Page 295 Copy Mode Settings Pseudo-Photo Gradation Mode Set the toning method for photo originals. To get closer to photo image quality, select the handling of intermediate tones (gray). You can select from [Error Diffusion] and [Dither]. Original Type - Lightweight Originals When [Text] is selected for [Original Type] in the [Image Quality] screen, set whether to display a special original ([Lightweight Originals]).
Page 296: Original Size Defaults
11 System Settings Original Size Defaults Set the original sizes that appear in [Original Size] in the [Scan Options] screen. An original size is assigned to each of the 11 buttons other than [Auto Size Detect]. When frequently making copies of non-standard size originals, by presetting the non- standard size, you can save time to enter the original size each time a copy is made.
Page 297: Network Settings
Network Settings Network Settings In [Network Settings], set the type of interface through which the machine is connected to the client in [Port Settings], and the parameters required for communications in [Protocol Settings]. For information on network settings, refer to the Network Administrator Guide. When using CentreWare Internet Services, more detailed settings are possible.
Page 298: Port Settings
11 System Settings Port Settings Set the interface by which the machine is connected to a client. In [Port Settings], you can set the following items. For information on port settings, refer to the Network Administrator Guide. 1. Parallel 7. Ether Talk 13.
Page 299: Smtp Server Settings
Network Settings SMTP Server Settings Set the SMTP server. In [SMTP Server Settings], you can set the following items. For information on SMTP server settings, refer to the Network Administrator Guide. 1. SMTP Server Setup 5. E-mail Send Authentication 2. SMTP Server IP Address 6.
Page 300: Pki (Public Key) Settings
11 System Settings Server - Server Name Set the server name of the remote authentication server. Up to 255 characters are allowed. Note • You can set the server name when [Server - Server Setup] is set to [By Server Name]. Server - Port Number Set the remote authentication server port number in the range 1 to 65535.
Page 301: Other Settings
Network Settings Device Certificate - S/MINE Select a certificate to be linked. For information on the certificate, refer to the Network Administrator Guide. S/MIME Communications Enable or disable the S/MIME communications. Receive Untrusted E-mail If you select [Off], the machine does not receive the following e-mail: E-mail other than e-mail sent by S/MIME when [S/MIME Communication] is activated.
Page 302: Print Mode Settings
11 System Settings Print Mode Settings In [Print Mode Settings], you can make settings relating to the printer feature. When using CentreWare Internet Services, more detailed settings are possible. For more details, refer to "CentreWare Internet Services" (P.220), and the Network Administrator Guide. The following shows the reference section for each item.
Page 303 Print Mode Settings Set the setting value. Select [Save]. Note • When a port is set to [Disabled], the corresponding items do not appear. • Depending on the amount of data sent from the client, increasing the memory capacity may not change the time taken to release the client.
Page 304 11 System Settings Memory Carries out spooling. The receiving buffer for spooling uses a memory. When this setting is selected, set the memory capacity of the receiving buffer for spooling from 0.50 MB to 32.00 MB, in 0.25 MB increments. Note that print data exceeding the set memory capacity is not accepted.
Page 305: Delete Form
Print Mode Settings Receiving Buffer - Port 9100 Set the Port 9100 receiving buffer. You can specify the value within the range from 64 to 1024 KB in 32 KB increments. Delete Form You can delete registered ESC/P forms. Select [Delete Form]. Select the print mode to delete forms.
Page 306: Substitute Tray
11 System Settings Substitute Tray When there is no tray containing the paper size selected by the automatic tray selection, select whether or not to print replaced with paper loaded in another paper tray. In the event of using substitute tray, set the size. Display Message Do not use a substitute tray, but display a paper loading message.
Page 307: Banner Sheet
Print Mode Settings Banner Sheet Select whether to output banner sheets to separate different outputs. Note • Even if the stapler feature is enabled, banner sheets are not stapled. • On a print job from a Macintosh, the document name does not appear on the banner sheet. •...
Page 308: Scan Mode Settings
11 System Settings Scan Mode Settings You can make settings relating to the scanner feature. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center. When using CentreWare Internet Services, more detailed settings are possible. For more details, refer to "CentreWare Internet Services"...
Page 309: Scan Defaults
Scan Mode Settings Feature in 2nd Column Set the features shown in the second column of the [Basic Scanning] screen. You can select from [2 Sided Originals], [Scan Resolution], and [Reduce/Enlarge]. Reduce/Enlarge - 2nd Button This item can be set when [Reduce/Enlarge] is selected in [Feature in 2nd Column]. Set the magnification shown in the second row from the top of the 5 feature buttons shown in [Reduce/Enlarge] in the [Basic Scanning] screen.
Page 310 11 System Settings Lighten/Darken Set the default value for [Lighten/Darken] in the [Basic Scanning] screen. Sharpness Set the default value for [Sharpness] in the [Image Quality] screen. Auto Exposure Set the default value for [Auto Exposure] in the [Image Quality] screen. Original Orientation Set the default value for [Original Orientation] when scanning.
Page 311: Scan-To-Ftp/Smb Defaults
Scan Mode Settings Scan-to-FTP/SMB Defaults You can select the default protocol (transfer protocol) used for transfer from FTP, SMB, and SMB (UNC format). Select [Scan-to-FTP/SMB Defaults]. Select [Change Settings]. Select the setting value. Select [Save]. Transfer Protocol Select the default transfer protocol from FTP, SMB, and SMB (UNC format). Scan Size Defaults Set the original size shown in [Scan Size] in the [Scan Options] screen.
Page 312: Output Size Defaults
11 System Settings Output Size Defaults Set the sizes to be displayed at [Output Size] when selecting [Auto %] for scanning documents at [Reduce/Enlarge] in the [Scan Options] screen. Any output sizes can be assigned to output size buttons 1 to 8. By setting the commonly used sizes, you can reduce the number of selection operations for scanning.
Page 313: Other Settings
Scan Mode Settings Other Settings You can make other settings relating to the scanner feature specification. Select [Other Settings]. Select the item to be set or changed, and select [Change Settings]. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 314: Fax Mode Settings
11 System Settings Fax Mode Settings In [Fax Mode Settings], you can make settings relating to the fax feature. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center. The following shows the reference section for each item.
Page 315: Fax Defaults
Fax Mode Settings Fax Screen Default Set the default screen that appears when the [Fax/Internet Fax] screen is displayed. Select from [Basic Features] and [Address Book]. Address Book Default Set the entry number from which the address book display starts. Set the address number in the range from 1 to 500.
Page 316: Fax Control
11 System Settings Skip Blank Pages Set the default value for [2 Sided Originals] as [2 Sided (Skip Blank Pages)] in the [Scan Options] screen. Note • This feature is for customer engineer use.For more information, contact our Customer Support Center. Communication Mode Set the default value for [Communication Mode] in the [Send Options] screen.
Page 317 Fax Mode Settings Doc for Polling - Auto Delete Set whether polling documents should be automatically deleted after sending. Rotate 90 Degrees If the original can be rotated and sent without reducing the original image, set whether to automatically rotate the document. Note •...
Page 318 11 System Settings Manual Send/Receive Default When using on-hook or off-hook, set whether the initial state of the touch screen is manual receiving or manual transmission. Auto Switch Attempts Set the number of times the phone ring should sound for an incoming call before starting fax communications.
Page 319: Sided Printing
Fax Mode Settings 2 Up On Receipt Set to have two received pages printed combined on one sheet. This is convenient for saving paper. For example, when two A5 pages are received, they are printed on a single A4 sheet. However, if paper of the same paper size as the received document is declared in [Receiving Paper Size], it is printed on that size.
Page 320: File Destination/Output Destination
11 System Settings Maximum Stored Pages Set the maximum number of stored pages of a fax original. You can set a number from 1 to 999 pages. Mailbox Receive Display Priority 1 to 5 Set the display priority for documents received using mailboxes. The priority levels are from 1 to 5, and each setting takes these values.
Page 321: Reduce/Enlarge Presets
Fax Mode Settings Select [Output Destination - Line Setup]. Select the line you want to register, and select [Change Settings]. Select the destination. Note • Only when an Exit 2 Tray is installed in a machine without a finisher (optional), [Center Tray - Upper] can be selected.
Page 322: Scan Size Defaults
11 System Settings Scan Size Defaults You can set the original size shown in [Scan Size] in the [Scan Options] screen. An original size is assigned to each of the 11 buttons other than [Auto Size Detect]. When frequently scanning non-standard size originals, by presetting the non-standard size, you can save time to enter the original size each time a document is scanned.
Page 323: Local Name
Fax Mode Settings Local Name Register the name of the local terminal as the local name. The local name is shown in the recipient's [Activity Report]. However, depending on the recipient's device, it may not be shown. Using the displayed keyboard and the numeric keypad, make the specification with not more than 20 characters.
Page 324: Ifax Control
11 System Settings iFax Control You can make the settings relating to control of Internet fax (iFax) operation. Select [iFax Control]. Select the item to be set or changed, and select [Change Settings]. Note • Select [ ] to display the previous screen and select ] to display the next screen.
Page 325 Fax Mode Settings Incoming iFax Print Options When an e-mail is received from an iFax supporting machine addressed to the e-mail address of the machine, you can select the print operation. Attachment Only prints the attached documents. Full Headers and Contents Prints the e-mail headers and body of the e-mail.
Page 326 11 System Settings No limit on data size. Set a value from 1 to 65535 KB in 1 KB increments. If a data size exceeds the set value, the data is discarded.
Page 327: E-Mail/Ifax Settings
E-mail/iFax Settings E-mail/iFax Settings In [E-mail/iFax Settings], you can make settings relating to the e-mail and iFax features. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center. The following shows the reference section for each item.
Page 328: Address Search (Directory Service)
11 System Settings Address Search (Directory Service) You can set the attributes and ranges for searching address books stored in the directory server. Note • This feature only supports the address book used with the e-mail feature. Select [Address Search (Directory Service.)].
Page 329 E-mail/iFax Settings Secondary Server Make the secondary server (server used when the primary server is not available) settings of the directory server. Select [Secondary Server]. Select the item to be set, and select [Change Settings]. Set the setting value. Secondary Server Setup Select the secondary server specification method from [By IP Address] and [By Server Name].
Page 330 11 System Settings All levels below root entry Searches from the root, including all levels below. Object Class of Search Target Enter the search target object classes with up to 32 characters. Server Application Select the software used for the directory server, from [Microsoft Active Directory], [Novell NetWare 5.∗], and [Other Applications].
Page 331: Other Settings
E-mail/iFax Settings Other Settings You can make other settings relating to e-mail transmission. Select [Other Settings]. Select the item to be set or changed, and select [Change Settings]. Note • Select [ ] to display the previous screen and select [ ] to display the next screen.
Page 332 11 System Settings Auto Print Error Mail Select whether the error e-mail resulting from an incorrect address, or transmission error should be automatically printed. Note • The job for printing error e-mail is displayed as error on the [Job Status] screen and a job history report even when the job has been complete successfully.
Page 333 E-mail/iFax Settings Max No. of Pages for Split Send Select whether to split the attachment data into pages for transmission. When split for transmission, set the number of pages. Important • It is only possible to split into multiple-page files when the output file format is specified as PDF, DocuWorks or multi-page TIFF.
Page 334: Mailbox/Stored Document Settings
11 System Settings Mailbox/Stored Document Settings In [Mailbox/Stored Document Settings], you can make the settings for handling documents stored in mailboxes. The following shows the reference section for each item. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center.
Page 335: Stored Document Settings
Mailbox/Stored Document Settings Force Delete Ignores the settings for each individual mailbox, and when a document is retrieved by a client, the retrieved document is forcibly deleted. iFax to iFax Select whether to permit automatic forwarding of documents received in a mailbox from an iFax supporting machine to an iFax supporting machine.
Page 336 11 System Settings Delete Charge Print Documents Select whether or not to delete charge print documents after the expiry date has expired. Delete Secure Print Documents Select whether or not to delete secure print documents after the expiry date has expired.
Page 337: Job Flow Settings
Job Flow Settings Job Flow Settings In [Job Flow Settings], you can make settings for a pool server. A pool server is an external server that treats and stores job flows. When you set a pool server, a job flow list and job flows can be obtained from the pool server.
Page 338: Setup Menu
11 System Settings Setup Menu In [Setup Menu], you can register mailboxes and job flow, and register and update address book. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center. The following shows the reference section for each item.
Page 339 Setup Menu When creating a new mailbox, a password setting screen appears. When not setting a password 1) Select [Off], and select [Save]. When setting a password 1) Select [On], and enter the password. You can enter a password up to 20 numeric digits (0 to 9). 2) Select [Save].
Page 340 11 System Settings Delete Documents with Expiry Date Specify whether to enable the feature to delete documents stored in a mailbox at a specified time after a retention period has expired. Disabled Even when the set retention period has elapsed, documents are not deleted. Enabled Documents are deleted at a specified time after the retention period has expired.
Page 341: Job Flow Sheets
Setup Menu Job Flow Sheets Job flow is a feature for executing a series of registered actions. A job flow operates on documents stored in a mailbox, and are started in the following ways: 1) manually or automatically start a job flow when a document is stored to a mailbox, or 2) select a job flow sheet to act on documents stored in the mailbox.
Page 342 11 System Settings Select the filtering conditions, then select [Save]. Job Flow Sheet Owner Select a job flow sheet owner. Job Flow Target Select a job flow target. Save Sheets in Select a job flow location. Create The [Create New Job Flow Sheet] screen appears. Refer to "Create New Job Flow Sheet"...
Page 343 Setup Menu Delete Settings Deletes the setting values of all selected items. Change Settings Confirm or change the settings of the selected items. Name Set the name for the job flow sheet, of up to 128 characters. Description Set the description of the job flow sheet, of up to 256 characters. Send as Fax Specify the fax transmission address.
Page 344 11 System Settings Send as iFax Specify an address for iFax transmission. You can specify a total of up to 100 addresses, using either address numbers or direct input. Important • It is not possible to use wildcard or group dial number specifications. Address Number Specify an address by an address number.
Page 345: Detailed Settings
Setup Menu Send as E-mail Specify the recipients for the e-mail. You can specify a total of up to 100 addresses, either selecting from the address book or by direct input. Note • If selecting [On] for [Encryption] in the [Detailed Settings] screen, enable this item before specifying the recipients.
Page 346 11 System Settings Transfer via FTP (1), Transfer via FTP (2) Specify where FTP forwarding is to be stored. Address Book When the server address is registered in the address book, you can specify the address from the address book. The specified address appears in the [Transfer via FTP] screen.
Page 347 Setup Menu Transfer via SMB (1), Transfer via SMB (2) Specify where SMB forwarding is to be stored. Address Book When the server address is registered in the address book, you can specify the address from the address book. The specified address appears in the [Transfer via SMB] screen.
Page 348 11 System Settings Print Make print settings. Select [Off] or [On]. When [On] is selected, you then configure print settings. Quantity Set the number of copies, from 1 to 999, in increments of 1. Set the number of copies using [ and [ ] or with the numeric keypad.
Page 349: Address Book (Address Number)
Setup Menu Output Destination Select the output destination Note • When the finisher (optional) is installed, [Output Tray] means the upper tray of the finisher. • When the Exit 2 Tray (optional) is installed, [Center Tray - Upper] and [Center Tray - Lower] are displayed.
Page 350 11 System Settings Select [Address Book]. Note • To display the [Address Book] screen, press the <Log In/ Out> button and enter the user ID, and then select [System Settings] [Setup Menu] [Address Book]. If [Setup Menu] appears in the [All Services] screen, select [Setup Menu] [Address...
Page 351: Address Type
Setup Menu When selecting [iFax] as the address type The following items appear. Address Type Communication Mode E-mail Address Resolution Recipient Name Maximum Image Size Index iFax Profile When selecting [E-mail] as the address type The following items appear. Address Type Custom Item 1 E-mail Address Custom Item 2...
Page 352 11 System Settings Relay Station Setup When the machine is used as a relay station in a relay broadcast, select whether or not to certify the registered address number as an initiating station for the relay broadcast. When performing the relay broadcast, the initiating station must be registered to an address number in the relay station regardless of the instruction method.
Page 353: Delayed Start
Setup Menu Delayed Start Set whether or not to use a delayed start transmission. Select [Off] or [On]. If you selected [On], select [AM] or [PM], then set the time with [ and [ If the time in the system clock of the machine is set to display in the 24-hour clock, [AM] and [PM] do not appear.
Page 354 11 System Settings Relay Broadcast When the machine is used as a relay station in a relay broadcast, set the specifications to be send to the relay station when the a registered address book entry is used for the relay station. When set to [Enabled], set [Relay Station ID], [Broadcast Recipients], and [Print at Relay Station].
Page 355: First Name
Setup Menu iFax Profile Set the profile format of the iFax profile. A profile is specified to restrict attribute information such as image resolution and paper size for transmissions between iFax compatible machines. TIFF-S This profile is the standard specification for iFax. For documents that are larger than A4, the size is reduced automatically to A4 for transmission.
Page 356 11 System Settings S/MIME Certificate Makes a link with S/MINE certificate. A S/MINE certificate needs to be registered in advance. In order to link a certificate, select a certificate in a screen displayed when selecting [Create/Change Link]. To delete a link, select [Cut Link]. For information on the certificate, refer to the Network Administrator Guide.
Page 357: Group Send
Setup Menu Group Send You can register addresses for broadcast transmission as a group. Each group can include up to 20 address numbers. The maximum number of groups that can be registered is 50. Note that recipients to be added to a group must already be stored in the address book. Note •...
Page 358: Paper Size/Type
11 System Settings Paper Size/Type This item is the same as [Paper Size/Type] in [Paper Tray Settings] of [Common Settings]. For more information, refer to "Paper Size/Type" (P.272). A setting must be made in the System Administration mode to display this feature on the [Setup Menu] screen.
Page 359: System Administrator Settings
System Administrator Settings System Administrator Settings In [System Administrator Settings], you can set the system administrator ID and password. You are recommended to set the system administrator ID and password to prevent setting changes and ensure security. The following shows the reference section for each item. System Administrator Login ID....................
Page 360: System Administrator Password
11 System Settings System Administrator Password You can set the password for the System Administration mode. Setting a password is strongly recommended for security. Note • The default system administrator password is “x-admin”. The system administrator password becomes valid when the password feature is activated in the Login Setup/Auditron Administration operation.
Page 361: Login Setup/Auditron Administration
Login Setup/Auditron Administration Login Setup/Auditron Administration In [Login Setup/Auditron Administration], to prevent unauthorized users from accessing the machine, you can set different restrictions for each use. In addition, the total number of sheets used for each user can be checked. When the Login Setup/Auditron Administration feature is enabled, each user of the machine must enter an user ID and password, thus providing administrative control and accounting for the machine.
Page 362 11 System Settings Select any item, and set it. Select [Save]. User ID Enter up to 32 characters for an user ID to use the machine. User Name Set a user name. You can enter up to 32 characters. For information on how to enter characters, refer to "Entering Text" (P.263). Password Set a password.
Page 363: Reset User Accounts
Login Setup/Auditron Administration Reset Account Deletes all registered information for a selected user. Select [Reset Account]. Deletes the registered user data. Once deleted, the data cannot be restored. Important • All job flow sheets, mailboxes, and documents within mailboxes belonging to the user are deleted.
Page 364: Meter (Copy Jobs) For System Administrator
11 System Settings Meter (Print Jobs) Resets all printer auditron, and deletes automatically registered job owner names. The count of the number of pages printed is also reset to 0. Print Report Prints a report including contents for confirmation before resetting. Reset Deletes or resets the data for the selected item.
Page 365: Charge Print Settings
Login Setup/Auditron Administration Account ID Characters If required, you can change the indication that appears as “Account ID” on the [System Administrator Login] screen when the <Log In/Out> button on the control panel is pressed to such as “AccountName” or “Number”. The alias can be set to 1 to 15 characters.
Page 366 11 System Settings PJL Receive Command Control Print jobs submitted by external equipment can be controlled by PJL commands. The settings for [Receive Control] described later are applied when either [Off] is selected or no PJL command is received. PJL Output Command Control Print jobs submitted by an external equipment can be controlled by PJL commands.
Page 367: Fax Billing Data
Login Setup/Auditron Administration Fax Billing Data You can make settings for the fax billing. Important • In order to register the billing data, enable the fax feature for the Login Setup/Auditron Administration prior to the operations. For information on how to enable the feature, refer to "Auditron Mode"...
Page 368 11 System Settings No user login setup/auditron administration is required to operate the machine. Note • Even if [Auditron Mode] and [Mailbox Access] are set to [On], this does not feature. Local Machine Access The auditron administration is carried out using the authenticated users already registered on the machine.
Page 369: Auditron Mode
Login Setup/Auditron Administration The following items are common settings for each verification feature. Auditron Mode Select whether to use the auditron administration feature when using the copy, fax, scan, and print services. Note that login setup/auditron administration cannot be used unless the system administrator user ID is set.
Page 371: 12 Job Status
12 Job Status This chapter describes the job status features. Job Status Overview.................370 Checking Current/Pending Jobs ...............371 Checking Completed Jobs................372 Printing and Deleting Stored Documents..........373 Preferentially Printing Pending Jobs ............380 Handling Error Terminations ..............381...
Page 372: Job Status Overview
12 Job Status Job Status Overview Job status features allow you to check current, pending, and completed jobs. You can also cancel printing and preferentially print pending jobs. Press the <Job Status> button. <Job Status> button You can do the following on the [Job Status] screen. Checking Current/Pending Jobs Lists current and pending jobs, and displays their details.
Page 373: Checking Current/Pending Jobs
Checking Current/Pending Jobs Checking Current/Pending Jobs This section describes how to check current or pending jobs. On the status screen, you can cancel or preferentially execute jobs. Press the <Job Status> button. Check the current/pending jobs. Note • Select [ ] to return to the previous screen or [ ] to...
Page 374: Checking Completed Jobs
12 Job Status Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has been completed successfully. Also, you can select a job to see the details. Press the <Job Status> button. Select the [Completed Jobs] tab. Note •...
Page 375: Printing And Deleting Stored Documents
Printing and Deleting Stored Documents Printing and Deleting Stored Documents This section describes how to print or delete documents stored by the secure print or sample print feature, or stored by the charge print receiving control. The [Job Status] screen allows you to print or delete the documents. Note •...
Page 376 12 Job Status Select the document to be printed or deleted. Select any item. Delete Deletes the document stored by charge print. Refer to "When [Delete] is Selected" (P.374). Print Prints the document stored by charge print. Refer to "When [Print] is Selected" (P.374). When [Delete] is Selected Select [Yes].
Page 377: Secure Print
Printing and Deleting Stored Documents Secure Print This section describes how to print or delete documents stored with the secure print feature. For information on secure print operations, refer to the print driver's help. Select [Secure Print]. Select the user to be checked, and select [Document List].
Page 378: Sample Print
12 Job Status When [Print] is Selected Select what to do with the document after printing. Print and Delete Starts printing the document. After printing, deletes the document. Print and Save Starts printing the document. After printing, the document remains undeleted. Cancel Cancels printing the document.
Page 379: Delayed Print
Printing and Deleting Stored Documents When [Delete] is Selected Select [Yes]. Deletes the document. Important • Once the document is deleted, it cannot be restored. Cancels deleting the document. When [Print] is Selected Select [Yes]. Starts printing the document. After printing, deletes the document. Cancels printing the document.
Page 380: Public Mailbox
12 Job Status Print Prints the selected document. After printing, deletes the document. If printed manually, the document will not be printed at specified time. Refer to "When [Print] is Selected" (P.378). When [Delete] is Selected Select [Yes]. Deletes the document. Important •...
Page 381 Printing and Deleting Stored Documents Select All Selects all documents. To deselect all the documents, select this button again. Delete Deletes the selected document from the public mailbox. Refer to "When [Delete] is Selected" (P.379). Print Prints the selected document. Refer to "When [Print] is Selected"...
Page 382: Preferentially Printing Pending Jobs
12 Job Status Preferentially Printing Pending Jobs This section describes how to print pending jobs preferentially. Note • If there are no pending jobs, the [Print Waiting Jobs] button is disabled. Press the <Job Status> button. Select [Print Waiting Jobs].
Page 383: Handling Error Terminations
Handling Error Terminations Handling Error Terminations This section describes how to handle error terminations. For a Print Job Select a job shown as an error termination in the [Completed Jobs] tab to check the error code. Follow the error code instructions. For information on error codes, refer to "Error Code"...
Page 385: 13 Machine Status
13 Machine Status This chapter describes the features for checking the machine status. Overview of Machine Status ..............384 Machine Status ..................385 Billing Meter/Print Report................390 Consumables....................402 Faults ......................403...
Page 386: Overview Of Machine Status
13 Machine Status Overview of Machine Status You can check the machine status and number of printed pages on the screen. You can also print various reports/lists to check the job history, settings and registered information. Press the <Machine Status> button.
Page 387: Machine Status
Machine Status Machine Status On the [Machine Status] screen, you can check the machine configuration and the paper tray status. You can also change the print mode and fax receiving mode. The following shows the reference section for each feature. Machine Information........................
Page 388: Paper Tray
13 Machine Status On the [Machine Configuration] screen, you can check the following items. Configuration Code Booklet Maker HP-GL/2 Auto Document Feeder Duplex Module Stamp Hard Disk Paper Tray Page Memory Size High Capacity Feeder System Memory Size Fax Main Board Side Output Tray PostScript Fax Extension Board...
Page 389: Overwrite Hard Disk
Machine Status Overwrite Hard Disk You can check the overwriting status of the hard disk. The "Standby" status indicates the completion of the overwriting process. Note • This feature does not appear for some models. An optional package is necessary. For more information, contact our Customer Support Center.
Page 390 13 Machine Status Programming You can check or change the values set for the print mode item numbers. PDF, PCL, ESC/P and HP-GL2 emulation modes are available for the machine. For information on KS emulation mode, refer to the User Guide for the Korean model. For information on the ESCPK emulation mode, refer to the User Guide for the Traditional Chinese model.
Page 391: Fax Receiving Mode
Machine Status Default Programming You can start the printer in the print modes stored in the memory. Select [Default Programming]. Select [Factory Defaults] or [Custom Settings]. When you select [Custom Settings], select the memory number to be used. Factory Defaults You can use the factory default settings.
Page 392: Billing Meter/Print Report
13 Machine Status Billing Meter/Print Report On the [Billing Meter/Print Report] screen, you can check the number of pages printed by each meter or user. You can also print various reports/lists to check the job history, settings and registered information. The following shows the reference section for each feature.
Page 393 Billing Meter/Print Report To check the billing meter of a currently authenticated user ID 1) Enter the user ID of a user whose billing meter needs to be checked. Note • Enter a password if required. 2) Press the <Machine Status> button. 3) Proceed to Step 3.
Page 394: Reset Job Counters
13 Machine Status Reset Job Counters You can reset the counts of scanned or printed pages cumulated per service. This appears when the user ID for entering the System Administration mode is set, and when you have selected [User Mode] in the System Administration mode. Press the <Log In/Out>...
Page 395: Print Report/List
Billing Meter/Print Report Print Report/List This section describes how to print various reports/lists. Note • The items displayed vary depending on the optional features installed. Select [Print Report/List]. Note • The image shown right is the screen displayed by selecting [User Mode] in the System Administration mode.
Page 396 13 Machine Status Error History Report You can print the information on the errors that occurred on the machine. The latest 50 errors are printed. Stored Documents List The list of uncompleted jobs (documents of which transmissions/receptions are incomplete, or those that are stored for polling) stored in mailboxes are printed. Copy Mode Settings Select [Copy Mode Settings].
Page 397 Billing Meter/Print Report TIFF Settings List Prints the settings configured in the TIFF printer mode. TIFF Logical Printers List Prints the list of logical printers created in the TIFF printer mode. TIFF logical printers are configured on CentreWare Internet Services. For more information, refer to the online help of CentreWare Internet Service.
Page 398 13 Machine Status Settings List You can print [Settings List - Common Items], [Extended Features Settings List], and [Domain Filter List]. Select the list to be printed and press the <Start> button. Settings List - Common Items You can check the hardware configuration, network information, and print and copy settings of the machine.
Page 399 Billing Meter/Print Report Settings List You can print [Settings List - Common Items], [Extended Features Settings List], [Box Selector List], and [Domain Filter List]. Select the list to be printed and press the <Start> button. Settings List - Common Items You can check the hardware configuration, network information, and print and copy settings of the machine.
Page 400 13 Machine Status Billing Data List You can check the status of the billing data. Note • [Billing Data List] appears when [Fax Service] for the Auditron Administration feature is set to [On]. If you select [Billing Data List], the following screen for specifying a range of address numbers is displayed.
Page 401 Billing Meter/Print Report When the Auditron Administration feature of each service is set to [Off] When the Auditron Administration feature of each service is set to [Off], the following screen appears allowing you to print a printer meter report. For information on enabling the Auditron Administration feature for each service, refer to "Auditron Mode"...
Page 402: Automatically Printed Reports/Lists
13 Machine Status Auditron Report (Copy Jobs) You can check the total printed pages and the total sheets used on the machine. If a limit is set for the number of pages that can be printed, you can also view the set limit. [Auditron Report (Copy)] counts pages from the time at which the data has been initialized.
Page 403: Broadcast Report
Billing Meter/Print Report Mailbox Report You can confirm that a document is received in a mailbox. For information on specifying whether or not to have the report printed automatically, refer to "Mailbox Documents Report" (P.277). Broadcast Report You can check the result of a broadcast transmission. The recipients and transmission result/status are recorded.
Page 404: Consumables
13 Machine Status Consumables You can check the status of consumables on the [Consumables] screen. The status of consumables is shown as "Ready", "Replace Soon", or "Replace Now". The following describes the procedure for checking the status of consumables. For information on replacing consumables, refer to "Replacing Consumables" (P.426). Press the <Machine Status>...
Page 405: Faults
Faults Faults This section describes how to check the information of errors that occurred on the machine. The [Error History Report] shows the latest 50 errors. The items displayed include the date and time, error code, and error category. The following describes how to print the error history report. Press the <Machine Status>...
Page 407: Authentication And Auditron Administration
14 Authentication and Auditron Administration The machine has a unique Authentication feature that restricts the ability to use functions, and an Auditron Administration feature that manages the use of each machine feature. This chapter contains information for system administrators on the features used to change the settings and on the setting procedures.
Page 408: Overview Of Authentication
14 Authentication and Auditron Administration Overview of Authentication This section is an overview of the Authentication feature used with the machine. Users Controlled by Authentication The following is an explanation about the different user types that are controlled by the Authentication feature.
Page 409: Features Restricted By Authentication
Overview of Authentication Network authentication Network authentication uses the user information from a remote accounting service to manage authentication. User information managed by the remote accounting service is sent to, and registered on the machine. When the user information managed by the remote accounting service is updated, that information must be sent from the remote accounting service to the machine.
Page 410 14 Authentication and Auditron Administration Mailbox Even if the Login Setup/Auditron Administration feature is not used for the copy, fax, scan, or print services, authentication is required for the mailbox operations when the Authentication feature is used on the machine. Job Flow Sheets Even if the Login Setup/Auditron Administration feature is not used for the copy, fax, scan, or print services, authentication is required for the job flow sheet operations when...
Page 411: Authentication For Job Flow Sheet And Mailbox
Authentication for Job Flow Sheet and Mailbox Authentication for Job Flow Sheet and Mailbox This section describes about the restrictions for job flow sheets and mailboxes when the Authentication feature is enabled. Job Flow Sheet Types The following four types of job flow sheets are available on the machine. Important •...
Page 412 14 Authentication and Auditron Administration When the Authentication Feature is not Enabled When the Authentication feature is not enabled, the relationships between users and job flow sheets are as follows. The available job flow sheet operations are different between the job flow sheets created on the [Mailbox] screen under [Setup Menu] or the [Check Mailbox] screen and those created on the [Job Flow Sheets] screen under [Setup Menu].
Page 413 Authentication for Job Flow Sheet and Mailbox [Job Flow Sheets] under [Setup Menu] The following table describes the operations that can be performed from the [Job Flow Sheets] screen under [Setup Menu]. General Users System Administrators Job Flow Sheet Operations Create/Register Display Edit...
Page 414: Types Of Mailboxes
14 Authentication and Auditron Administration When [Check User Details] under [Network Access] is set to [Off (Keep logon records)] Unauthenticated System Users Authenticated Users Administrators (General Users) Create/Register Display Edit Copy* Delete Select/Run Link to Mailbox The owner of a copied job flow sheet is the user who made the copy. Types of Mailboxes The following three types of mailboxes can be used with the machine.
Page 415 Authentication for Job Flow Sheet and Mailbox When the Authentication Feature is not Enabled When the Authentication feature is not enabled, the relationships between users and mailboxes are as follows. General Users System Administrators Mailbox Operations Create/Register Display Delete Change Settings Display Document Delete Document Store Document*...
Page 416 14 Authentication and Auditron Administration When the Authentication Feature is Enabled When the Authentication feature is enabled, the relationships between users and mailboxes are as follows. For information on the Authentication feature, refer to "Remote Access" (P.366). When [Local Machine Access] is selected, when [Check User Details] is set to [On] in [Network Access], or when authenticated as a user other than a guest user in [Remote Access] Important •...
Page 417 Authentication for Job Flow Sheet and Mailbox When [Check User Details] under [Network Access] is set to [Off (Keep logon records)] Unauthenticated System Users Authenticated Users Administrators (General Users) Mailbox Operations Create/Register Display Delete Change Settings Display Document Delete Document Store Document Print Document Display...
Page 418: Linking Job Flow Sheets To Mailboxes
14 Authentication and Auditron Administration Linking Job Flow Sheets to Mailboxes The ways to link job flow sheets to mailboxes differ depending on whether the Authentication feature is enabled. Important • If job flow sheets, which are no longer available for use due to a change in the authentication status, are linked to mailboxes, they cannot be edited or copied, but still can be used.
Page 419 Authentication for Job Flow Sheet and Mailbox When [Local Machine Access] is selected, when [Check User Details] is set to [On] in [Network Access], or when authenticated as a user other than a guest user in [Remote Access] Important • If authenticated as a guest user in [Remote Access], you are treated as an unauthenticated user (general user) and cannot operate job flow sheets or mailboxes.
Page 420: Overview Of Auditron Administration
14 Authentication and Auditron Administration Overview of Auditron Administration This section describes an overview of the Auditron Administration features that can be used with the machine. Authentication and Auditron Administration The Auditron Administration feature works in conjunction with the Authentication feature.
Page 421 Overview of Auditron Administration Local Machine Access The features and services that can be managed in Local Machine Access are as follows. Restrictions on Use Per-user Services Account User ID Usage Count Authentication Limit Copy Print Charge Print Scan Service Fax, iFax Direct Fax Report/List...
Page 422 14 Authentication and Auditron Administration Remote Access When the remote authentication is used, the auditron administration information can be managed with a remote account server. The features and services that can be managed on the machine are as follows. Restrictions on Use Per-user Services User ID...
Page 423 Overview of Auditron Administration Users for Authen- which Services (Jobs) Manageable Items tication Auditron are Collected Store Documents Required Delayed Authenticated Print Print Documents Pages/number of sheets required user Store Documents required Charge Print Authenticated Print Documents Required Pages/number of sheets user Unauthenticated E-mail Print...
Page 424 14 Authentication and Auditron Administration Authen- Services (Jobs) Users Manageable Items tication Reception of Relayed Receptions/pages, Fax reception Documents required charging units Transmissions/pages, Relay Broadcasting, Relay charging units, printed Printing required broadcasting pages/sheets Authenticated transmission/pages, Direct Fax Transmission Required user charging units Authenticated iFax Transmission...
Page 425 Overview of Auditron Administration Scan Service The items you can manage for scan jobs using the Auditron Administration feature are as follows. Users for Corresponding Authen- which Managed Items Service tication Auditron are Collected Authenticated Scanned pages, e-mail E-mail Required user transmitted pages Authenticated...
Page 427: 15 Maintenance
15 Maintenance This chapter describes how to replace consumables, clean the machine, and print various reports/lists. Replacing Consumables ................426 Cleaning the Machine ................439 Printing a Report/List ................442...
Page 428: Replacing Consumables
When calling our Customer Support Center to order consumables/periodic replacement parts, have the product codes ready. Use of consumables/periodic replacement parts not recommended by Fuji Xerox can impair machine quality and performance. Use only consumables/periodic replacement parts recommended by Fuji Xerox.
Page 429: Replacing The Toner Cartridge
• Used toner cartridges require proper disposal. Return all used toner cartridges to our Customer Support Center. • The use of toner cartridges not recommended by Fuji Xerox may impair quality and performance. Use only toner cartridges recommended by Fuji Xerox.
Page 430: Replacing The Drum Cartridge
4,000. Important • The use of drum cartridges not recommended by Fuji Xerox may impair quality and performance. Use only drum cartridges recommended by Fuji Xerox.
Page 431 Replacing Consumables Open the Tray 5 (bypass). Unlock the Cover A by lifting up the release lever on the upper right of the Cover A, and then open the Cover A. Lift up the release lever of the drum cartridge, and slide the drum cartridge out until you can lift the handle on top of the drum cartridge.
Page 432 15 Maintenance Place the drum cartridge on a flat surface. Undo the sealing tape as shown, and carefully pull it out to remove the protective sheet out of the cartridge. Important • Be sure to pull the protective sheet out straight and horizontally.
Page 433: Replacing The Staple Cartridge (When A B Finisher Is Installed)
When this message appears, load a new staple case into the staple cartridge. Important • The use of staple cartridges not recommended by Fuji Xerox may impair quality and performance. Use only staple cartridges recommended by Fuji Xerox.
Page 434 15 Maintenance The staple cartridge rises up and becomes removable. Important • If there are still staples inside the staple case, the case will not rise up. Insert your fingertip into the round section on the holder and remove the staple cartridge. Push a new staple cartridge into the holder.
Page 435: Replacing The Staple Cartridge (When A C Finisher/C Booklet Finisher Is Installed)
The following shows the procedure for replacing the staple cartridge when a C Booklet Finisher installed. The procedure is also the same on the machine with a C Finisher installed. Important • Use of staples not recommended by Fuji Xerox can impair machine performance. Use only staple cartridges recommended by Fuji Xerox. Note •...
Page 436 15 Maintenance Hold the orange lever of the staple cartridge holder and pull it out of the machine. Note • The staple cartridge is firmly set in the machine. Pull it hard when removing it out of the machine. Press in both sides of the staple cartridge holder (1) and remove the staple cartridge out of the holder (2).
Page 437: Replacing The Staple Cartridge For Booklet (When A C Booklet Finisher Is Installed)
When this message appears, replace the staple cartridge with a new one. Important • The use of staple cartridges not recommended by Fuji Xerox may impair quality and performance. Use only staple cartridges recommended by Fuji Xerox.
Page 438: Emptying The Punch Scrap Container (When A C Finisher/C Booklet Finisher Is Installed)
15 Maintenance Return the unit to its original position. Close the front cover of the finisher. Note • A message will be displayed and the machine will not operate if the front cover of the finisher is not completely closed. Emptying the Punch Scrap Container (When a C Finisher/C Booklet Finisher is Installed) When a C Finisher or C Booklet Finisher (optional) is installed to the machine, the...
Page 439: Replacing The Stamp Cartridge
Replacing Consumables Discard all the scraps. Insert the empty punch scrap container into its original position until it comes to a stop. Close the front cover of the finisher. Note • A message will be displayed and the machine will not operate if the front cover of the finisher is not completely closed.
Page 440 15 Maintenance Pull up the green lever to open the inner cover. Stick the supplied pin into the old stamp cartridge, and pull it straight out of the machine. Note • If only the sponge part of the stamp cartridge is removed, make sure to remove the bottom part of it also.
Page 441: Cleaning The Machine
Cleaning the Machine Cleaning the Machine The following describes how to clean the machine. The cleaning instructions will be explained individually for various parts of the machine: the machine exterior, document cover/document glass, film/constant velocity transport glass, and document feeder roller. Cleaning the Exterior The following describes how to clean the exterior of the machine.
Page 442: Cleaning The Film And Constant Velocity Transport Glass
15 Maintenance Note • If dirt does not come off easily, gently wipe with a soft cloth moisten with a small amount of neutral detergent. Wipe the document glass with a soft cloth moistened with water to remove any dirt, and then wipe it off with a soft, dry cloth.
Page 443 Cleaning the Machine Pull up the knob on the left cover of the document feeder, and open the document feeder cover completely. Note • When the cover is completely open, it will be fixed into a position. Open the cover gently.
Page 444: Printing A Report/List
15 Maintenance Printing a Report/List This section describes how to print a report/list. Note • The items displayed differ depending on the optional features installed. For information on report/list types, refer to "Print Report/List" (P.393). Press the <Machine Status> button. <Machine Status>...
Page 445: 16 Problem Solving
16 Problem Solving This chapter describes problems that may occur with the machine and their solutions. Troubleshooting ..................444 Machine Trouble ..................446 Image Quality Trouble ................450 Trouble during Copying ................455 Trouble during Printing ................459 Trouble during Faxing................462 Trouble during Scanning................466 Error Code ....................470 Paper Jams....................501 Document Jams..................523 Stapler Faults....................525...
Page 446: Troubleshooting
16 Problem Solving Troubleshooting This section describes problems that may occur with the machine and their solutions. Follow the troubleshooting procedure below to solve the problems. The machine is not powered on. Cause Is the reset button or power switch off on the machine? Action Turn the reset button and power switch on.
Page 447 Troubleshooting Trouble during faxing Action Refer to "Trouble during Faxing" (P.462). Trouble during scanning Action Refer to "Trouble during Scanning" (P.466). If you cannot recover the machine even after following the above procedure, contact our Customer Support Center.
Page 448: Machine Trouble
16 Problem Solving Machine Trouble Before you determine that the machine is defective, check the machine status again. Symptom Cause Remedy The machine is Is the reset button or power Turn the reset button and power switch on. not powered on. switch off on the machine? Refer to "Power On / Off"...
Page 449 Machine Trouble Symptom Cause Remedy The Online Is the interface cable Turn the power switch off, unplug the indicator does disconnected? power cord from the power outlet, and not light even check the interface cable connection. though you Refer to the Network Administrator Guide for requested the details.
Page 450 16 Problem Solving Symptom Cause Remedy Unable to copy Is the document glass or the Clean the document glass and the with the specified document cover dirty? document cover. size. Refer to "Cleaning the Document Cover and Document Glass" (P.439). Is the document a Place the document on the document transparent type such as a...
Page 451 Machine Trouble Symptom Cause Remedy Paper is often Is the image is nearly the Increase the edge erase widths. jammed or same size as the paper? Refer to "Edge Erase (Erasing Edges and wrinkled. Margin Shadows in the document)" (P.61) for copying, and refer to the print driver's online help for printing.
Page 452: Image Quality Trouble
16 Problem Solving Image Quality Trouble When the image quality of printed documents is poor, identify the similar symptom in the following table to prescribe the remedy. If the image quality is not improved even after prescribed the relevant remedy, contact our Customer Support Center.
Page 453 Image Quality Trouble Symptom Cause Remedy Part of the image Is the paper damp? If the paper is damp, the copy image may is missing on the be partially missing or unclear. Replace the copy. paper with new one. Refer to "Loading Paper" (P.238). Is folded or wrinkled paper Remove the improper paper or replace included in the tray?
Page 454 16 Problem Solving Symptom Cause Remedy Dirt appears at The paper feeder is dirty. Print a few pages to remove the dirt. equal intervals. The drum cartridge has Replace the drum cartridge with a new one. deteriorated or is damaged. Refer to "Replacing the Drum Cartridge"...
Page 455 Image Quality Trouble Symptom Cause Remedy Nothing is Two or more sheets of Fan the paper well and load it again. printed. paper are being fed Refer to "Loading Paper" (P.238). simultaneously (double- feed). There is no toner left in the Replace the toner cartridge with a new one.
Page 456 16 Problem Solving Symptom Cause Remedy White or color The drum cartridge has Replace the drum cartridge with a new one. patches appear deteriorated or is damaged. Refer to "Replacing the Drum Cartridge" vertically. (P.428). There is no toner left in the Replace the toner cartridge with a new one.
Page 457: Trouble During Copying
Trouble during Copying Trouble during Copying This section describes how to solve copy problems. Unable to Copy Follow the procedure below if you cannot copy documents. The document is not fed Cause The document size is too small. from the document feeder. Action The minimum size of the document that can be loaded on the document feeder is 139.7 x 210 mm(A5, A5 , 5.5 x...
Page 458 16 Problem Solving Cause The document is colored, rough, or a blueprint. Action The paper's background color is copied. Adjust the copy density or image quality, or specify for [Auto Exposure]. Cause The document is glossy printing paper. Action Glossy printing paper easily sticks to the document glass, and shadows are sometimes copied and reproduced as dirt.
Page 459 Trouble during Copying The copy is misaligned or Cause The document is not loaded correctly. skewed. Action Load the document correctly. Refer to "Step 1 Loading Documents" (P.48). Cause The document guides on the document feeder are not in the correct positions. Action Load the document correctly, and align the document guides with the document.
Page 460 16 Problem Solving The document edges are Cause The document is larger than the printable area. missing on the copy. Action Adjust [Reduce/Enlarge] to make the copy smaller. Documents are not Cause The Finisher is not attached. correctly stapled. Action The Finisher is needed to staple documents.
Page 461: Trouble During Printing
Trouble during Printing Trouble during Printing This section describes how to solve print problems. Note • The print features are not available for some models. An optional package is necessary. For more information, contact our Customer Support Center. Unable to Print Follow the procedure below if you cannot print a document.
Page 462: The Print Result Is Not What Was Expected
16 Problem Solving The data has been sent to Cause Out of paper. the machine. Action Supply paper to the machine. Cause No paper for the specified paper size. Action Set the specified size paper. "Loading Paper in the Trays 1 to 4" (P.239), or Refer to "Loading Paper in the Tray 5 (Bypass)"...
Page 463 Trouble during Printing The font differs from the Cause The font replacement is set on the print driver. font specified on the computer. Action Check the font replacement table. Cause The font is non-standard for this machine. Action Check the application or print driver settings. If the PostScript 3 kit is being used, download the required font.
Page 464: Trouble During Faxing
16 Problem Solving Trouble during Faxing This section describes how to solve fax problems. Note • The fax features are not available for some models. An optional package is necessary. For more information, contact our Customer Support Center. Sending Problems Follow the procedure below if you cannot send a fax.
Page 465: Receiving Problems
Trouble during Faxing Cause The Login Setup/Auditron Administration feature is used and the fax is sent directly from the computer. Action When the Login Setup/Auditron Administration feature is used and you send a fax directly from the computer, you must set the user ID and password registered on the machine to the fax driver.
Page 466 16 Problem Solving Cause Paper is jammed. Action Follow the instructions displayed to remove the jammed paper. Refer to "Paper Jams" (P.501). Cause The machine is in the system administrator mode. Action The machine does not receive a fax during the system administrator mode.
Page 467 Trouble during Faxing The received one-page Cause When scanned on the sender's machine, the document is document is split into enlarged for some reason. multiple pages. Action This machine can process such a document by the Auto% Receiving feature and a page split threshold value. According to the setting combination, the received document is printed as follows.
Page 468: Trouble During Scanning
16 Problem Solving Trouble during Scanning This chapter describes how to solve scanning problems. Note • Scan features are not available for some models. An optional package is necessary. For more information, contact our Customer Support Center. Unable to Scan with the Machine Following the procedure below if you cannot scan with the machine.
Page 469: Unable To Send A Scanned Document Over The Network (Ftp/Smb)
Trouble during Scanning Cause The network cable is disconnected from the machine. Action Connect the network cable to the machine. Refer to the Network Administrator Guide for details. Cause The Salutation port is not enabled on the machine. Action Enable the Salutation port. Refer to the Network Administrator Guide for details.
Page 470: Unable To Send E-Mail
16 Problem Solving Cause When using SMB (UNC Format), the save destination is not correctly specified. Action Correctly specify the save destination. Cause The login name is not entered correctly. Action Correctly enter the login name. Cause The password is not correctly entered. Action Correctly enter the password.
Page 471 Trouble during Scanning Cause The setting for [Original Type] is inappropriate for the document. Action Select an image quality type appropriate for the document. Refer to "Original Type (Selecting the Document Type)" (P.180). Part of the image is Cause The document is pasted or folded. missing.
Page 472: Error Code
16 Problem Solving Error Code This section describes error codes. If an error caused the printing to end abnormally, or a malfunction occurred in the machine, then an error message code (∗∗∗-∗∗∗) is displayed. Error codes for fax are written also in job status/activity reports and unsent reports. If an error code appears that is not listed in the table below, or if an error persists after you follow the listed solution, then contact our Customer Support Center.
Page 473 Error Code Category Error Code Cause and Remedy C P F S M O 003-757 [Cause] The mixed size document was to be scanned with high resolution using the 2-sided feature. [Remedy] Decrease [Scan Resolution] to [300dpi] or lower, and try again.
Page 474 16 Problem Solving Category Error Code Cause and Remedy C P F S M O 005-274 O [Cause] An error occurred in the document feeder. [Remedy] Power-cycle the machine. If the machine is still not 005-275 improved, contact our Customer Support Center. 005-280 005-281 005-282...
Page 475 Error Code Category Error Code Cause and Remedy C P F S M O 016-210 O [Cause] Software error [Remedy] Power-cycle the machine. If the machine is still not 016-211 improved, contact our Customer Support Center. 016-212 016-213 016-214 016-215 016-216 016-217 016-229...
Page 476 16 Problem Solving Category Error Code Cause and Remedy C P F S M O 016-703 [Cause] Received e-mail specifying a non-registered or invalid mailbox number. [Remedy] Take one of the following actions: Create a new mailbox with the specified number and request the sender to send it again.
Page 477 Error Code Category Error Code Cause and Remedy C P F S M O 016-718 [Cause] Unable to process the PCL print data due to insufficient memory. [Remedy] Reduce the resolution, or cancel 2-sided printing or N up, and then print again. 016-719 [Cause] Unable to process the PCL print data due to insufficient...
Page 478 16 Problem Solving Category Error Code Cause and Remedy C P F S M O 016-733 [Cause] 1. Unable to get the string after "@" in the destination IP address when sending e-mail. 2. Unable to resolve the string after "@" in the Internet address with DNS.
Page 479 Error Code Category Error Code Cause and Remedy C P F S M O 016-751 [Cause] During the PDF Bridge processing, a syntax error or parameter error occurred, an undefined command was used, or a PDF file was damaged. [Remedy] Print using the print driver. 016-752 [Cause] Unable to process the PDF Bridge due to insufficient hard...
Page 480 16 Problem Solving Category Error Code Cause and Remedy C P F S M O 016-768 [Cause] Unable to connect to the SMTP server due to the machine's incorrect mail address. [Remedy] Check the machine's mail address. 016-769 [Cause] The SMTP server does not support confirmation of mail distribution (DSN).
Page 481 Error Code Category Error Code Cause and Remedy C P F S M O 016-783 [Cause] Unable to find the specified server path while forwarding the file using CentreWare Scan Service. [Remedy] Check the server path name specified by the job template.
Page 482 16 Problem Solving Category Error Code Cause and Remedy C P F S M O 016-982 O [Cause] An error occurred due to insufficient hard disk space. [Remedy] Delete unnecessary documents from the machine and from the mailboxes. 016-985 O O [Cause] The e-mail size is over the limit.
Page 483 Error Code Category Error Code Cause and Remedy C P F S M O 024-976 [Cause] The staple cartridge is not correctly attached. [Remedy] Attach the staple cartridge correctly. If the machine is not 024-977 improved by performing the relevant remedy, contact our Customer Support Center.
Page 484 16 Problem Solving Category Error Code Cause and Remedy C P F S M O 024-989 [Cause] The staple cartridge for the C Booklet Finisher is not correctly attached. [Remedy] Attach the staple cartridge correctly. If the machine is not improved by performing the relevant remedy, contact our Customer Support Center.
Page 485 Error Code Category Error Code Cause and Remedy C P F S M O 027-712 [Cause] The received S/MIME certificate has expired, or is an unreliable certificate. [Remedy] Ask the sender to send the e-mail with a valid S/MIME certificate. 027-713 [Cause] The received e-mail has been discarded because it might...
Page 486 16 Problem Solving Category Error Code Cause and Remedy C P F S M O 027-727 O [Cause] A parameter is illegal during an application interface. [Remedy] Try to process the job flow again. 027-728 O [Cause] The number of files that are to be sent to external services exceeded the maximum number.
Page 487 Error Code Category Error Code Cause and Remedy C P F S M O 027-753 O [Cause] 1. Attempted to execute the service when the port necessary for the job flow is either deactivated or disabled. 2. Attempted to execute the job flow to send e-mail with encryption or a digital signature when the S/MIME communication is set to disabled.
Page 488 16 Problem Solving Category Error Code Cause and Remedy C P F S M O 033-722 [Cause] The document is jammed, or the document pages are over the limit. [Remedy] Remove the jammed paper or reduce the document pages, and retry sending. 033-724 [Cause] The reception was interrupted because the image volume...
Page 489 Error Code Category Error Code Cause and Remedy C P F S M O 033-738 [Cause] Received abnormal JBIG data. [Remedy] No operation is necessary. 033-740 [Cause] The print job for the received fax document was interrupted. [Remedy] No operation is necessary. 033-741 [Cause] An error occurred during fax transmission.
Page 490 16 Problem Solving Category Error Code Cause and Remedy C P F S M O 034-507 [Cause] The specified password is not identical with the ID number of the destination machine. [Remedy] Check the password and the phone number. The destination machine may be set not to send its ID number.
Page 491 Error Code Category Error Code Cause and Remedy C P F S M O 034-707 Refer to 034-508. 034-708 034-709 034-710 034-711 034-712 034-713 034-714 034-715 034-716 034-717 034-718 034-719 034-720 034-722 034-724 034-725 034-726 034-730 Refer to 034-508. 034-731 034-732 034-738 [Cause]...
Page 492 16 Problem Solving Category Error Code Cause and Remedy C P F S M O 034-793 [Cause] The phone cable (Channel 3) is not correctly connected. [Remedy] Check the connection of Channel 3, and try again. 034-794 [Cause] The phone cable (Channel 4) is not correctly connected. [Remedy] Check the connection of Channel 4, and try again.
Page 493 Error Code Category Error Code Cause and Remedy C P F S M O 035-716 [Cause] Communication error [Remedy] Ask the sender to try again. 035-717 035-718 035-719 035-720 [Cause] Communication error [Remedy] For sending error, check the destination phone number, and check also if the destination machine has the feature you specified, and then try again.
Page 494 16 Problem Solving Category Error Code Cause and Remedy C P F S M O 035-746 [Cause] The fax network does not respond. This may be caused by the following. Check them and then send the fax again. [Remedy] Is the telephone line correctly connected? The person you are faxing to may not have a contract with the fax network, or there may be some trouble with the fax network.
Page 495 Error Code Category Error Code Cause and Remedy C P F S M O 036-523 Refer to 034-508. 036-524 036-525 036-526 036-527 036-528 036-529 036-530 036-531 036-532 036-533 036-534 036-535 036-536 036-537 036-538 036-539 036-540 036-541 036-542 036-700 036-701 036-702 036-703 036-704 036-705...
Page 496 16 Problem Solving Category Error Code Cause and Remedy C P F S M O 036-728 Refer to 034-508. 036-729 036-730 036-731 036-732 036-733 036-734 036-735 036-736 036-737 036-738 036-739 036-740 036-741 036-742 036-743 036-744 036-745 036-746 036-747 036-748 036-749 036-750 036-751 036-752...
Page 497 Error Code Category Error Code Cause and Remedy C P F S M O 036-776 Refer to 034-508. 036-777 036-778 [Cause] The communication was interrupted on the destination machine. 036-779 [Remedy] Ask the sender to try again. 036-780 Refer to 034-508. 036-781 036-782 036-783...
Page 498 16 Problem Solving Category Error Code Cause and Remedy C P F S M O 047-217 O [Cause] An error occurred at the Tray 6 (high capacity). [Remedy] Power-cycle the machine. Contact our Customer Support Center. 047-218 O [Cause] An error occurred at the paper tray. [Remedy] Power-cycle the machine.
Page 499 Error Code Category Error Code Cause and Remedy C P F S M O 078-210 O [Cause] Tray 6 (high capacity) malfunction [Remedy] Contact our Customer Support Center. 078-212 078-250 112-700 O [Cause] The finisher's punch scrap container is full. [Remedy] Empty the punch scrap container.
Page 500 16 Problem Solving Category Error Code Cause and Remedy C P F S M O 116-771 [Cause] The data was automatically modified because it included an invalid parameter. 116-772 [Remedy] The printed image may be incomplete. Check the correct 116-773 image, or ask the sender to send the data again.
Page 501 Error Code Category Error Code Cause and Remedy C P F S M O 133-210 [Cause] An error occurred during fax transmission. [Remedy] Power-cycle the machine. If the machine is not improved 133-211 by performing the relevant remedy, contact our Customer 133-212 Support Center.
Page 502: Other Errors
16 Problem Solving Other Errors Remedies are described for situations in which the following messages are displayed. Category Error Cause and Remedy Message C P F S M O O O O O O O [Cause] An error occurred. A fault has occurred.
Page 503: Paper Jams
Paper Jams Paper Jams When paper is jammed inside the machine, the machine stops and an alarm sounds. Also a message appears on the touch screen. Follow the instructions displayed to remove the jammed paper. Gently remove the paper taking care not to tear it. If paper is torn while it is being removed from the machine, remove all the torn pieces making sure that none remain inside the machine.
Page 504: Paper Jams In The Top Left Cover A
16 Problem Solving Paper Jams in the Top Left Cover A The following describes how to clear paper jams in the top left cover A. Use the green lever A1 or A2 to clear the paper jams in the top left cover A. Follow the instructions displayed and remove the jammed paper.
Page 505 Paper Jams Push down the green lever A1 in the direction of the arrow several times to eject the paper upward. Remove the paper in the direction of the arrow. Note • If the paper is torn, check for any torn pieces inside the machine.
Page 506 16 Problem Solving Lift up the lever on the upper right side of the cover A, and open the cover A. If paper is jammed at the Fuser Unit, push down the green lever A2 in the direction of the arrow to open the Fuser Unit cover.
Page 507: Paper Jam In The Bottom Left Cover B
Paper Jams Paper Jam in the Bottom Left Cover B The following describes how to clear paper jams in the bottom left cover B. If the Tray 6 (high capacity) is installed, gently grip the handle on the top left side of the Tray 6 to move the Tray 6 in the direction of the arrow.
Page 508: Paper Jams In The Bottom Left Cover C
16 Problem Solving Paper Jams in the Bottom Left Cover C The following describes how to clear paper jams in the bottom left cover C. If the Tray 6 (high capacity) is installed, grip the handle on the top left side of the Tray 6 to move the Tray 6 in the direction of the arrow.
Page 509: Paper Jams In The Top Cover E
Paper Jams Paper Jams in the Top Cover E The following describes how to clear paper jams in the Top cover E. Open the Tray 5 (bypass). When the Side Tray Kit is installed, remove paper from the side tray. Note •...
Page 510: Paper Jams In The Duplex Kit
16 Problem Solving Paper Jams in the Duplex Kit The following describes how to clear paper jams in the Duplex Kit. Refer to this section when your machine has the 2-sided printing feature. Open the Tray 5 (bypass). Lift up the lever on the upper right side of the cover D to unlock it.
Page 511: Paper Jams In The Trays 1 To 4
Paper Jams Paper Jams in the Trays 1 to 4 The following describes how to clear paper jams in the Trays 1 and 2, and the Trays 3 and 4 (optional). Refer to "Paper Jams in the Tandem Tray Module" (P.509) for clearing paper jams in the Tandem Tray.
Page 512: Paper Jams In The Tray 5 (Bypass)
16 Problem Solving Paper Jams in the Tray 4 Pull out the Tray 4. Remove the jammed paper. Note • If paper is torn, check for any torn pieces of paper inside the machine. If paper is jammed underneath the inner cover, open the cover and remove the paper.
Page 513: Paper Jams In The Tray 6 (High Capacity)
Paper Jams Paper Jams in the Tray 6 (High Capacity) This section describes how to clear paper jams in the Tray 6 (bypass). The following explains how to remove jammed paper from the locations below. Paper Jams at the Exit of the Tray 6 (High Capacity).............. 511 Paper Jams under the Top Cover of the Tray 6 (High Capacity)..........
Page 514 16 Problem Solving Remove the jammed paper. Note • If paper is torn, check for any torn pieces of paper inside the machine. Close the top cover. Gently put the Tray 6 (high capacity) back into position. Paper Jams in the Tray 6 (High Capacity) Pull out the Tray 6 (high capacity).
Page 515: Paper Jams In The B Finisher
Paper Jams Paper Jams in the B Finisher The following describes how to clear paper jams in the optional B Finisher. Paper Jams under the Top Cover of the B Finisher..............513 Paper Jams under the Top Cover [F] of the Finisher Transport..........513 Paper Jams under the Top Cover of the B Finisher Press the button on the top cover of the finisher.
Page 516: Paper Jams In The C Finisher / C Booklet Finisher
16 Problem Solving Remove the jammed paper under the upper cover of the finisher transport. Note • If paper is torn, check for any torn pieces of paper inside the machine. Close the top cover [F] of the finisher transport. Paper Jams in the C Finisher / C Booklet Finisher This section describes how to clear paper jams in the optional C Finisher and C Booklet Finisher.
Page 517: Paper Jams In The Finisher Transport
Paper Jams Paper Jams in the Finisher Transport Open the top cover of the finisher transport. If the jammed paper is under the top cover, remove it and then proceed to Step 4. If the jammed paper is visible at the right side, proceed to Step 3.
Page 518: Paper Jams At 2A In The Finisher (Using The Wheel 2C)
16 Problem Solving Move the lever 2a to the right. Remove the jammed paper. Note • If paper is torn, check for any torn pieces of paper inside the machine. Return the lever 2a to the original position. Close the front cover of the finisher. Note •...
Page 519: Paper Jams At 2B In The Finisher
Paper Jams Move the lever 2a to the right. Turn the wheel 2c in the direction of the arrow to eject the jammed paper. Gently remove the paper. Note • If paper is torn, check for any torn pieces of paper inside the machine.
Page 520: Paper Jams At 2B In The Finisher (Using The Wheel 2C)
16 Problem Solving Return the lever 2b to the original position. Close the front cover of the finisher. Note • A message will be displayed and the machine will not operate unless the front cover is completely closed. Paper Jams at 2b in the Finisher (Using the Wheel 2c) Open the front cover of the finisher.
Page 521: Paper Jams At 3 In The Finisher
Paper Jams Paper Jams at 3 in the Finisher Open the front cover of the finisher. Pull down the lever 3. Remove the jammed paper. Note • If paper is torn, check for any torn pieces of paper inside the machine.
Page 522: Paper Jams At 5 In The Finisher
16 Problem Solving Paper Jams at 5 in the Finisher Open the finisher's exit cover 5 upward. Gently remove the jammed paper to the right. Return the exit cover 5 to the original position. Paper Jams at 4a in the Finisher (For C Booklet Finisher Only) Open the front cover of the finisher.
Page 523: Paper Jams At 4B In The Finisher (For C Booklet Finisher Only)
Paper Jams Return the unit 4 to the original position. Close the front cover of the finisher. Note • A message will be displayed and the machine will not operate unless the front cover is completely closed. Paper Jams at 4b in the Finisher (For C Booklet Finisher Only) Open the front cover of the finisher.
Page 524: Paper Jams In The Booklet Tray (For C Booklet Finisher Only)
16 Problem Solving Return the unit 4 to the original position. Return the lever 4b to the original position. Close the front cover of the finisher. Note • A message will be displayed and the machine will not operate unless the front cover is completely closed.
Page 525: Document Jams
Document Jams Document Jams If a document is jammed in the document feeder, the machine stops and an error message is displayed on the screen. Clear the document jam according to the instructions displayed, and then reload the document on the document feeder. Hold the front handle on the left cover of the document feeder, to open the left cover until it comes to...
Page 526 16 Problem Solving If the document is not found in step 7, move up the document feeder tray and remove the document. Gently return the document feeder tray to the original position. Make sure that the document is not torn, wrinkled or folded, and reload the document following the instructions displayed on the screen.
Page 527: Stapler Faults
Stapler Faults Stapler Faults The following describes how to solve stapler problems that may occur when the finisher (optional) is installed. Follow the procedures on the following pages if copies are not stapled or staples are bent. Contact our Customer Support Center if the problem persists after you have tried the following solutions.
Page 528: Staple Jams In The Staple Cartridge (For B Finisher)
16 Problem Solving Staple Jams in the Staple Cartridge (For B Finisher) The following describes how to clear staple jams in the B Finisher (optional). Make sure that the machine has stopped, and open the front cover of the finisher. Grip the lever as shown in the figure to pull out the staple cartridge to the right towards you.
Page 529 Stapler Faults Remove the entire staple sheet including the jammed staple. Important • Be sure to remove the entire staple sheet. Do not remove the jammed staple only. Pull down the front lever on the staple cartridge until you hear it click into place.
Page 530: Staple Jams In The Staple Cartridge (For C Finisher / C Booklet Finisher)
16 Problem Solving Staple Jams in the Staple Cartridge (For C Finisher / C Booklet Finisher) The following describes how to clear staple jams in the staple cartridge when the C Finisher or C Booklet Finisher (optional) is installed. This section explains how to remove jammed staples from the C Booklet Finisher. Use the same procedures for the C Finisher.
Page 531: Staple Jams In The Booklet Staple Cartridge (For C Booklet Finisher)
Stapler Faults Remove the jammed staples (1), and return the metal part pulled up in step 5 to the original position (2). Hold the orange lever to push the staple cartridge into the machine until you hear it click into place. Close the front cover of the finisher.
Page 532 16 Problem Solving Hold the left and right tabs on the booklet staple cartridge to pull the cartridge out. Remove the jammed staples as shown in the figure. Hold the tabs on the booklet staple cartridge to return the cartridge to the original position, and gently push the cartridge until you hear it click into place.
Page 533: 17 Appendix
17 Appendix This chapter contains information on the machine specifications, notes and restrictions, optional components, and printer emulation languages. Specifications....................532 Printable Area ...................541 Using ESC/P Emulation................542 Using PDF Direct Print................557 PCL Emulation..................559 HP-GL2 Emulation..................562 Optional Components ................576 Notes and Restrictions................578 Using the Telephone.................583 Simple Operating Procedures..............585...
Page 534: Specifications
Tray 5 (Bypass): 60 - 216 g/m Tray 6 56 - 216 g/m Important • The use of paper recommended by Fuji Xerox is suggested. Depending on the usage of paper, copying may not be performed properly. First copy output time <When document glass is used>...
Page 535 Continuous 2-sided copy/size-for-size A4 /B5 /A5 : 50 sheets/minute A4/B5 : 33 sheets/minute : 20 sheets/minute : 18 sheets/minute <ApeosPort 450 I, DocuCentre 450 I> Continuous 1-sided copy/size-for-size A4 /B5 /A5 : 45 sheets/minute A4/B5 : 32 sheets/minute : 29 sheets/minute...
Page 536 17 Appendix Power consumption Maximum power consumption : 1,500 VA (@110 VAC) : 1,440 VA (@120 VAC) : 1,760 VA (@220 VAC) : 1,920 VA (@240 VAC) Low Power mode DocuCentre 550 I/450 I (copier-only model) : 82 W ApeosPort 550 I/450 I/350 I : 85 W Sleep mode DocuCentre 550 I/450 I (copier-only model) : 2.3 W (@110-120 VAC)
Page 537 Specifications ApeosPort 550 I/450 I/350 I, DocuCentre 550 I/450 I (Direct Fax) Specifications Sending document size A3, B4, A4 Communication speed Same as the fax. Fax resolution Standard : 200 x 100 dpi (7.9 x 3.9 dots/mm) Fine : 200 x 200 dpi (7.9 x 7.9 dots/mm) Super-fine: 400 x 400 dpi (15.7 x 15.7 dots/mm) 600 x 600 dpi (23.6 x 23.6 dots/mm) Applicable line...
Page 538 <ApeosPort 550 I, DocuCentre 550 I> 55 sheets/minute (For ITU-T No.1 Chart A4 200 dpi, Scan to Mailbox) <ApeosPort 450 I/350 I, DocuCentre 450 I> 52 sheets/minute (For ITU-T No.1 Chart A4 300dpi, Scan to Mailbox) Important • The scanning speed varies depending on documents.
Page 539 Scanning speed <ApeosPort 550 I, DocuCentre 550 I> 55.9 sheets/minute (A4 1-sided) 26.4 sheets/minute (A4 2-sided) <ApeosPort 450 I/350 I, DocuCentre 450 I> 55.9 sheets/minute (A4 1-sided) 26.4 sheets/minute (A4 2-sided) Dimensions/weight Width 560 x Depth 517 x Height 123 mm, 10 kg...
Page 540 17 Appendix B Finisher Specifications Tray type Finisher tray x 1: Collate (offset stacking available)/ Stack (offset stacking available) Paper size/type Maximum: A3, 11 x 17" Minimum: B5 64 - 105 g/m Tray capacity A4: 1,000 sheets B4 or larger: 500 sheets Mixed stack : 300 sheets * Larger size paper is stacked on top of smaller size paper.
Page 541 Specifications Hole punching Paper size : A3, 11 x 17", A4, A4 , 8.5 x 11", 8.5 x 11" , B4, Number of holes: 2, 3 (optional) or 4 holes Paper type: 56 - 169 g/m Important • 80 g/m paper Dimensions/weight Width 675 x Depth 650 x Height 1,010 mm, 50 kg...
Page 542 17 Appendix Dimensions/weight Width 824 x Depth 650 x Height 1,010 mm, 81 kg Width 829 x Depth 650 x Height 1,058 mm, 81 kg (when the extension flap is extended) Space requirements Width 1,805 x Depth 677 mm (when connected to the (main unit + C Finisher, when the bypass tray is extended main unit) completely).
Page 543: Printable Area
Printable Area Printable Area The area on paper that can be printed is as follows. Standard Printable Area The standard printable area is an area on paper excluding the 4 mm margins on all four edges of paper. The actual printable area, however, may vary depending on the printer (plotter) control language.
Page 544: Using Esc/P Emulation
17 Appendix Using ESC/P Emulation This section explains how to use ESC/P emulation. Emulation The following describes the printer language emulations available on this machine. Print data follows certain rules (grammars). These rules (grammars) are called printer languages. This machine supports two types of printer languages: a page description language, which is used to create images on a page-by-page basis, and an emulation, which is used to obtain the print results similar to that of other printers.
Page 545: Fonts
Using ESC/P Emulation Fonts This section explains the fonts used for emulation. Available fonts Available fonts are the followings: Roman Sans serif User-defined Characters On this machine, you can use user-defined characters. User-defined characters can be stored only in the memory. Therefore, they are erased when the machine is switched off.
Page 546: Esc/P Emulation Print Features
17 Appendix ESC/P Emulation Print Features Multiple-Up The multiple-up feature reduces the size of multiple-sheet documents and prints them on a single sheet of paper. The multiple-up feature can be used in the ESC/P emulation mode. In the ESC/P mode, 2 Up can be used.
Page 547: Basic Settings
Using ESC/P Emulation Basic Settings Item Setting Item Value Number Paper tray Sets the paper tray to be used for printing. : Auto [1] (Default) : Tray 1 : Tray 2 : Tray 3 : Tray 4 : Tray 5 (Bypass) : Tray 6 (High Capacity) If printing from Tray 5 (Bypass), instruct printing and then operate the machine to start printing.
Page 548: Extended Settings
17 Appendix Item Setting Item Value Number Paper size Sets the size of paper to be printed. This setting can be made only when [Paper Tray] is set to [Auto] or [Tray 5 (Bypass)]. This setting can be made only for cut sheets. : A3 : A4 : A5...
Page 549 Using ESC/P Emulation Item Setting Item Value Number Reduce/enlarge Sets the print magnification. (Reduce/ [0] (Default) : Preset % enlarge mode) : Variable % : Fit to Cut Sheet [Preset %] is a magnification calculated automatically based on [Original Size] and [Paper Size], and reduces/enlarges the printable area of the original to fit to the printable area of the output paper.
Page 550 17 Appendix Item Setting Item Value Number 2 Sided printing Sets the 2-sided printing. [0] (Default) : Off : Head to Head : Head to Toe Important • When [Postcard] is selected for [Paper Size], [Head to Head] and [Head to Toe] cannot be selected. Note •...
Page 551 Using ESC/P Emulation Item Setting Item Value Number ESCP switch Sets the Text Quality mode to high quality or draft. (Text quality) [0] (Default) : High Quality : Draft Important • Since the [Text Quality], [Reduced Characters], [Character Code Table], [Page Length], and [1-inch Perforation Skip] features select the default values, their settings will not be affected when the an extended command is received.
Page 552 17 Appendix Item Setting Item Value Number Form overlay Constantly performs Form Overlay by selecting a form name (No. 01-64) registered on the machine. [0] (Default) : Off [1-64] : No. 1 - No. 64 Important • Since this setting selects the default value, it is not affected when an extended commend is received.
Page 553: Magnification Table
Using ESC/P Emulation Magnification Table Preset % Document Paper Size 11 x 17 8.5 x 14 8.5 x 13 8.5 x 11 Postcard Size Long edge Short edge Long edge Short edge Long edge Short edge Long edge Short edge Long edge Short edge 11 x 17...
Page 554 17 Appendix Preset % (2-Up Printing) Document Paper Size A3/2 A4/2 A5/2 B4/2 B5/2 11 x 17 8.5 x 14 8.5 x 13 8.5 x 11 Postcard Size Long edge Short edge Long edge Short edge Long edge Short edge Long edge Short edge Long edge...
Page 555 Using ESC/P Emulation Fit to Cut Sheet Document Paper Size 11 x 17 8.5 x 14 8.5 x 13 8.5 x 11 Postcard Size Long edge Short edge Long edge Short edge Long edge Short edge Long edge Short edge Long edge Short edge 11 x 17...
Page 556 17 Appendix Fit to Cut Sheet (When 2 Up is specified) Document Paper Size A3/2 A4/2 A5/2 B4/2 B5/2 11 x 17/ 8.5 x 14 8.5 x 13 8.5 x 11 Postcard Size Long edge Short edge Long edge Short edge Long edge Short edge Long edge...
Page 557: Paper Size And Number Of Printable Characters
Using ESC/P Emulation Paper Size and Number of Printable Characters When the paper feed position is 22 mm Portrait Landscape Paper Size Characters Lines Characters Lines Postcard 11 x 17 8.5 x 14 8.5 x 13 8.5 x 11 When the paper feed position is 8.5 mm Portrait Landscape Paper Size...
Page 558 17 Appendix Fit to Cut Sheet Portrait Landscape Paper Size Characters Lines Characters Lines Postcard 11 x 17 8.5 x 14 8.5 x 13 8.5 x 11 Note • The values are based on 10-cpi character pitch and 6-lpi line pitch. •...
Page 559: Using Pdf Direct Print
This section explains the settings items for the PDF Direct Print feature. The settings configured here are valid when printing PDF files without using "ContentsBridge" provided by Fuji Xerox. Note • For information on printing PDF files using the ContentsBridge utility, refer to the manual provided in the CentreWare Utilities CD-ROM.
Page 560 [0] (Default) : PDF Bridge : PS [PDF Bridge] processes PDF files using the PDF Direct Print feature provided by Fuji Xerox. [PS] processes PDF files using the PostScript feature provided by Adobe. Note • This item appears only when the optional PostScript 3 kit is installed.
Page 561: Pcl Emulation
PCL Emulation PCL Emulation The following table shows the emulation parameters and their values for PCL emulation. For information on how to change parameter values, refer to "Print Mode" (P.387) Item Parameter Value Paper Tray 0 (Default): Auto 1: Tray 1 2: Tray 2 3: Tray 3 4: Tray 4...
Page 562 17 Appendix Item Parameter Value Default Font 0: CG Times 41: Times New Bold 1: CG Times Italic 42: Times New Bold Italic 2: CG Times Bold 43: Symbol 3: CG Times Bold Italic 44: Wingdings 4: Univers Medium 45: Line Printer 5: Univers Medium Italic 46: Times Roman 6: Univers Bold...
Page 563 PCL Emulation Item Parameter Value Font Pitch 600 - 2400 (Default: 1000): Specifies the pitch size of a font. The value of 100 represents the pitch size of 1. Form Line 5 - 128 (Default: 64 or 60*): Specify the number of lines on a page. * The default value will be [64] if the default value of the item 202/203 is [4];...
Page 564: Hp-Gl2 Emulation
17 Appendix HP-GL2 Emulation This section explains how to operate the HP-GL mode menu and the settings that can be made with it. HP-GL Settings List Items that can be set using the HP-GL mode menu are explained in two groups: basic settings and advanced settings.
Page 565: Advanced Settings
HP-GL2 Emulation Advanced Settings Auto Layout 0 (Default): ON 1: OFF Selects whether aligning the position of the document and the paper is to be done automatically or not. Active Palette 0 (Default): Command 1: Panel Selects whether to use a pen specified by command or set on the panel.
Page 566 17 Appendix Print Quantity Setup 0 (Default): Protocol 1: Panel 2: Command Sets the method for specifying the print quantity. HP-GL Mode 0 (Default): HP-GL 1: HP-GL/2 A graphics language can be selected. Hard Clip 0: Standard 2 (Default): Paper Sets the size for the area where drawings can be made (hard clip area).
Page 567 HP-GL2 Emulation Active Area 0 (Default): Auto Determining 1: PS Command 2: IW 3: IP 4: Adapted When auto-scaling is in use, this sets the method for obtaining the active coordinate area. [Auto]...Determines any of the methods listed below: PS, IW, IP, or Adapted.
Page 568: Hard Clip Area
17 Appendix Pen Width 800-815 0 to 255 (Default): 3): 0 to 25.5 mm (No. 0-No.15) Sets the width of the pen (thickness of the line). Width units are 0.1mm. Can be set in steps of 0.1mm. Line End Shape 850-865 0 (Default): Cut (No.
Page 569: Printable Area
HP-GL2 Emulation (16798, 11876) (16442, 11520) Standard Hard Clip Area Paper Hard Clip Ares Paper Size (0, 0) Standard origin (0, 0) Paper origin Printable Area The printable area in the HP-GL mode is as follows. Paper Size and Printable Area Paper Length Coordinate Value (1/7200 inch) (1/7200 inch)
Page 570 17 Appendix Width Top-right X, Top-right Y Short-side Height Long-side Actual Paper Printable Area Bottom-left X, Bottom-left Y (0, 0) Paper Length Coordinate Value (1/7200 inch) (1/7200 inch) Paper X Axis Y Axis Margin Printable Area Top-right Edge Margin size Bottom Bottom Long...
Page 571: Auto Layout
HP-GL2 Emulation Auto Layout This section explains Auto Layout. 1. What is Auto Layout? Auto Layout is a function that evaluates document size based on the HP-GL data entered from the host system and enlarges/reduces it in line with the paper size to be plotted so that the plotted data is laid out in the center of the paper.
Page 572 17 Appendix 3. Details on Setting Items Details on each item are as follows. Document Size Press the mode button and select AUTO under document size and it will be possible to set Auto Layout to ON. Auto Layout After pressing the mode button, press the menu button and set Auto Layout to ON. Once you set it to ON, the settings for scaling, area determination mode, paper margins and scaling mode all become active.
Page 573 HP-GL2 Emulation Paper Margin Set the range from 0 to 99 mm. The default value is 0 mm. To get the active coordinate area, subtract the area set in paper margins from the ACA obtained in the area determination mode. Paper Margins Cannot plot as hard clip is Area obtained by area determination mode...
Page 574 17 Appendix If the following data is entered when the scaling mode = paper size, origin position = Auto, paper margin is 10mm, area determination mode = IP: All pen width settings are 0.1 mm The following data does not contain a character size specification command and the physical size of the area specified by IP/IW is A3.
Page 575 HP-GL2 Emulation If the Scaling Mode Setting is Paper Size If the paper size and the document size are the same, select paper that is the same size as the document. If the document size is larger than any possible paper sizes, select the largest paper. If the document size is smaller than any possible paper sizes, select the closest paper.
Page 576 17 Appendix 0 Degrees 90 Degrees Paper Min Value Max Value Min Value Max Value Size P2x - P1x P2y - P1y P2x - P1x P2y - P1y P2x - P1x P2y - P1y P2x - P1x P2y - P1y 7829 5485 73075...
Page 577 HP-GL2 Emulation Document: Auto, Coordinate Origin: 0 Degrees, Scaling Mode: Paper Size, Scaling: OFF Print Area Document Size Paper Size Document: Auto, Coordinate Origin: 0 Degrees, Scaling Mode: Active Coordinate Area, Scaling: ON Print Area Active Coordinate Area determined by Paper Size entered data Document: Auto, Coordinate Origin: 0 Degrees, Scaling Mode: Active Coordinate...
Page 578: Optional Components
17 Appendix Optional Components The following table lists the optional components provided for the machine. To purchase these, contact our Customer Support Center. Product Name Description DADF An abbreviation of Duplex Automatic Document Feeder. Automatically scans multiple-sheet documents. Duplex Kit Allows you to copy or print on both sides of paper.
Page 579 Optional Components Product Name Description Fax Extension Board Adds extra G3 facsimile lines to the machine. Stamp Kit Allows you to stamp each sheet of a document to mark successfully scanned sheets. Speed Dial Expansion Kit Increases the number of addresses that can be registered to the address book to 999.
Page 580: Notes And Restrictions
17 Appendix Notes and Restrictions This section describes the notes and restrictions to observe when using the machine. Notes and Restrictions on the Use of the Machine HDD (Optional) When a HDD is installed, you can specify the hard disk as a storage location for print data received from lpd, SMB, and IPP.
Page 581: Notes And Restrictions On The Interrupt Mode
Notes and Restrictions Notes and Restrictions on the Interrupt Mode If you press the <Interrupt> button while running a print job, the machine temporarily stops printing and goes into the interrupt mode. Note • However, if a scan job is running at the same time, the print job cannot be interrupted. The jobs that can be/cannot be interrupted are as follows.
Page 582: Notes And Restrictions On The Use Of The Ifax Feature
17 Appendix Mailbox Automatic forwarding of a stored document, automatic fax/iFax transmission required Printing of a stored document (Fax Private Required Polling/Fax to Mailbox) instructed from the control panel Printing of a stored document (scanned Required document/print document) instructed from the control panel Automatic printing of a stored document required...
Page 583 Notes and Restrictions iFax Profiles When specifying an iFax profile The iFax profile that can be processed varies depending on the machine that the recipient uses. When specifying an iFax profile, confirm if it can be processed by the recipient's machine. When an iFax profile not supported by the recipient's machine is specified If the iFax profile you specified is not supported by the recipient’s machine, the image you sent cannot be displayed or printed on the recipient's machine.
Page 584 17 Appendix Restrictions on the E-mail Server Depending on the system environment (such as the restrictions on your e-mail server), large e-mail may not be delivered successfully. If sending a large e-mail by splitting it into pages, check your system environment as well that of the recipient to ensure it is split small enough to be sent.
Page 585: Using The Telephone
Using the Telephone Using the Telephone This section describes how to use an external telephone connected to the machine with the fax feature. Placing a Call The following describes how to place a call using the external telephone. To place a call, there are the following two methods. Dialing with the receiver lifted (off-hook dialing) Dialing with the receiver resting in the cradle (on-hook dialing) Off-hook Dialing...
Page 586 17 Appendix On-hook Dialing The following describes how to place a call with the receiver on-hook. When placing a call on-hook, we recommend turning the line monitor volume to "Loud". The volume of the line monitor can be changed in the System Administration mode. For information on how to change the volume, refer to "Line Monitor Volume"...
Page 587: Simple Operating Procedures
Simple Operating Procedures Simple Operating Procedures This section lists the procedures that are most frequently asked, particularly those in relation to the system settings. Select the feature buttons in the sequence indicated by arrows. Fax Settings To change the name (company name) displayed on a recipient's machine <Log In/Out>...
Page 588 17 Appendix To print an activity report to check the transmission results <Machine Status> [Billing Meter/Print Report] [Print Report/List] [Job Status/Activity Report] [Activity Report] * When [Activity Report] is displayed on the [All Services] screen: [Job Status/Activity Report] [Activity Report] For more information, refer to "Activity Report"...
Page 589: Scan Settings
Simple Operating Procedures Scan Settings To register an e-mail address <Log In/Out> Enter the user ID [System Settings] [Setup Menu] [Address Book] * When [Setup Menu] is displayed on the [All Services] screen: [Setup Menu] [Address Book] For more information, refer to "Address Book (Address Number)" (P.347). To print an address numbers list <Machine Status>...
Page 590 17 Appendix To check the network settings (such as IP address) <Machine Status> [Billing Meter/Print Report] [Print Report/List] [Copy Mode Settings]* [Settings List - Common Items] * [Copy Mode Settings] will be [Print Mode Settings], [Fax Mode Settings], or [Scan Mode Settings] depending on the situation.
Page 591: 18 Glossary
18 Glossary This chapter contains a list of terms used in this guide. Glossary....................590...
Page 592: Glossary
18 Glossary Glossary Term Description 420 x 297mm paper. 297 x 210mm paper. 210 x 148mm paper. An alternative name for the machine's e-mail address. For example, if the machine's e-mail address is Alias ifax@mb1.abc.fujixerox.com, it can have an alternative name (alias) such as ifax@fujixerox.com.
Page 593 Glossary Term Description A screen displayed on the touch screen immediately after switching the power on, or pressing the <Clear All> button. Default Screen The screen is also displayed when the Auto Clear feature is used. A factory default value, or the value set in the System Default Value Administration mode.
Page 594 18 Glossary Term Description This refers to a sender printed on a top edge of a received Header document. Image Color Matching. A color management software used with Windows 98, Windows Me, Windows 2000, Windows XP, and Windows Server 2003. It corrects device-dependent color differences to match the colors printed on your output with the colors displayed on your screen.
Page 595 Glossary Term Description Printer Job Language. A command language for controlling printers developed by Hewlett Packard. A feature that allows you to retrieve a document from a remote Polling machine. Post Office Protocol Version 3. One of the commonly used communications protocols used for receiving e-mail.
Page 596 18 Glossary Term Description Read Only Memory. It is a storage device (memory) specific for the retrieval of information. Raster Output Scanner. It is a device for writing image signals to a drum (light sensitive). A ROS is often referred to as a laser beam scanner.
Page 597: Index
Index Index Numerics attaching a cover to copies ........ 77 Attribute Name of Custom Items 1 to 3 10BASE-T / 100BASE-TX connector ....33 (System Settings) ..........328 2 Sided Book Copy ..........65 Attribute Type of Certificate (System Settings) ... 328 2 Sided Copying ..........59 Attribute Type of Custom Items 1 to 3 2 Sided Copying (System Settings) ....290...
Page 598 automatically printed reports/lists .....400 center folding ........... 539 center output tray ..........30 CentreWare Internet Services ....220 B Finisher ............32 changing audio tone produced upon fax Background Pattern (System Settings) ....276 reception ............586 Banner Sheet (System Settings) ......305 changing name displayed on recipients’...
Page 599 Index Control Panel Select Tone (System Settings) ..268 Delete Documents After Retrieval Copies ..............61 (System Settings) ..........337 <Copy> button ............41 Delete Documents with Expiry Date Copy Control (System Settings) .......291 (System Settings) ..........338 Copy Defaults (System Settings) ......289 Delete Encryption (System Settings) ....
Page 600 DocuWorks ............180 Fault Tone (System Settings) ......268 Domain Filter (System Settings) .......297 faults ..............403 Domain Filter List ........396 Fax Billing Data (System Settings) ....365 drum cartridge ........... 31 fax communication mode ......... 534 DSN ..............131 Fax Control (System Settings) ......314 duplex automatic document feeder ....30 Fax Mode Settings ...........
Page 601 Index From ..............171 importing scanned data ........165 front cover ..........30 Incoming E-mail Print Options (System Settings) 329 fusing system ............532 Incoming iFax Output Destination (System Settings) ..........323 Incoming iFax Print Options (System Settings) .. 323 G3 ..............125 Independent X-Y% ..........56 G3 Line 1, 2, 4 - Dial Type (System Settings) ..321 Index (System Settings) ........
Page 602 Line Monitor Volume (System Settings) ...269 Mailbox Viewer2 ........165 Link Job Flow Sheet to Mailbox Mailbox/Stored Document Settings (System Settings) ..........338 (System Settings) ..........332 linking job flow sheets to mailboxes ....416 Maintenance (System Settings) ....... 278 loading documents ......48 making 2-sided copies ........
Page 603 Index output resolution ........532 Output Size Defaults (System Settings) ... 310 Network Access (System Settings) ....366 output tray ............31 network authentication ........407 output tray capacity .......... 533 Network Scan Driver ........ 220 outputting bi-folded paper ........89 Network Scanner Utility2 ........220 overview of Auditron Administration ....
Page 604 Personal Job Flow Sheet ........409 printing charge print documents ....... 374 Personal Mailbox ..........412 printing control number on the background ..86 Photo ..............180 printing delayed print documents ..... 378 Photo & Text Recognition (System Settings) ...276 printing documents stored for polling ....142 photosensitive type ...........532 printing documents stored in the public mailbox .
Page 605 Index Reduce/Enlarge .........55 Rotate 90 Degrees (System Settings) ....315 Reduce/Enlarge - 3rd to 4th Buttons (System Settings) ..........289 S/MINE Certificate (System Settings) ....354 Reduce/Enlarge (System Settings) ....289 Sample Print ............. 219 Reduce/Enlarge -2nd to 4th Buttons Sample Set ............93 (System Settings) ..........307 Sample Set (System Settings) ......
Page 606 Send Header ............127 specifying a destination using the keyboard Send Header - Polling (System Settings) ..314 screen .............. 115 Send Header (System Settings) .......314 specifying a forwarding destination ..175 Send Options ............124 specifying a scanning ratio ....... 186 Sender ..............170 specifying a scanning resolution ......
Page 607 Index System Administrator mode ......250 Tray 2 ..............30 System Administrator Password Tray 3 ..............30 (System Settings) ..........358 Tray 4 ..............30 System Administrator Settings (System Settings) 357 Tray 5 (bypass) ..........30 System Administrator Shared Job Flow Sheet .409 Tray 5 (Bypass) Paper Size Defaults System Administrator Shared Mailbox ....412 (System Settings) ..........
Page 609 ApeosPort 550 I/450 I/350 I, DocuCentre 550 I/450 I User Guide ME3445E2-1 (Edition 1) Human Interface Design Development August 2005 Fuji Xerox Co., Ltd. Copyright © 2005 by Fuji Xerox Co., Ltd.

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