Aastra 610d User Manual
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Aastra 610d User Manual

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Aastra 610d, 620d, 630d
DECT Telephones
User Guide
Communications systems
Aastra 800
OpenCom X320
OpenCom 130/131/150
OpenCom 510

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Summary of Contents for Aastra 610d

  • Page 1 Aastra 610d, 620d, 630d DECT Telephones User Guide Communications systems Aastra 800 OpenCom X320 OpenCom 130/131/150 OpenCom 510...
  • Page 2 Thank you for choosing this Aastra product. Our product meets the strictest requirements with regard to quality and design. The following operating instructions will assist you in using your Aastra 610d, 620d, 630d and answer most of the questions that may arise.

  • Page 3: Table Of Contents

    Aastra 630d – USB Port: Removing the Cover ....... 17...
  • Page 4 Vibra Call (Aastra 620d/630d Only) ........
  • Page 5 The Alarm Sensor (Aastra 630d only) ........
  • Page 6 Menu when Pre-dialling ........... 69 Menu during Conversation .
  • Page 7 Speed Dialling (Personal Phone Book)........99 Aastra 600 PC Tool / Phone Book (Aastra 620d, 630d) ..... . . 99 The Device Menu .
  • Page 8 Appendix ..............142 Care and Maintenance .

  • Page 9: General Information

    General Information General Information The DECT telephone Aastra 6x0d is a cordless system telephone for operation on the Aastra 800 / OpenCom 100 communications system. You can also operate your DECT telephone on other communications systems and thus use it at different locations.

  • Page 10: Appropriate Use

    Declaration of Conformity according to European Directive 99/5/ EC. The Declaration of Conformity can be viewed on the Aastra internet homepage. This device remains approved for use in North America (USA and Canada). Please refer...

  • Page 11: Safety Information

    General Information Safety Information Please be sure to note the following when setting up, connecting and operating the telephone: • Place the charger on an anti-slip mat. • Position the connecting cable where it will not cause an accident! • The charger may only be set up and operated within a closed building.

  • Page 12: Communications Regulation Information

    Do not use your telephone in areas at risk of explosion. • Do not use Aastra 610d and 620d in damp rooms (e.g. bath). • Do not hold the telephone in the hands-free mode next to your ear as the volume can be very high.

  • Page 13: Health And Safety Information

    General Information • Reorient or relocate the receiving antenna. • Increase the separation between the equipment and receiver. • Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. • Consult the dealer or an experienced radio/TV technician for help. Health and Safety Information Exposure to Radio Frequency (RF) Signals: The wireless phone is a radio transmitter and receiver.

  • Page 14: Overview And Basic Information

    Please use the other included documentation on parts of your communications system. This documentation is on the OpenCom 100 product CD (on the USB stick that comes with an Aastra 800). DECT and GAP A digital radio connection is established between the mobile unit and the base station (Radio Fixed Part, RFP) in accordance with the DECT standard (DECT = Digital Enhanced Cordless Telecommunications).
  • Page 15 General Information (e.g. displaying the call number on the display, displaying connection charges) which your Aastra 800 / OpenCom 100 communications system provides along with your mobile unit, may not be available with other manufacturers’ communications systems. Please consult the corresponding manufacturer’s user guide or contact your system administrator.

  • Page 16: Installation

    Installation Installation Scope of Delivery This package includes: • a mobile unit (Aastra 610d, Aastra 620d or Aastra 630d) • a charger • one power supply (ID No.: 23-001061-00) • a standard battery • a belt clip • short user guide...

  • Page 17: Inserting The Power Battery

    Inserting the Power Battery You can order a battery with greater charge capacity (power battery) as an accessory (see page 145) for Aastra 620d and Aastra 630d. It is thicker which means you need a different battery compartment lid which protrudes ca.

  • Page 18: Lanyard Fastener

    All mobile units have a 2.5 mm jack socket on the bottom for connecting a headset. Use recommended headsets only (see Accessories starting on page 145). The Aastra 620d/630d mobile units have a Bluetooth interface (2.0) for operating cor- responding headsets. The Bluetooth interface can be used for transmitting audio data only with a headset.

  • Page 19: Aastra 630D : Removing The Cover

    Remove the cover by tugging it out of the housing on the upper edge. Never tug it out on the lower edge! USB and External Charging Port Aastra 620d, Aastra 630d: There is a mini USB port (2.0) on the lower right side. It has two functions: •...

  • Page 20: Setting Up And Connecting The Charger

    Installation Setting Up and Connecting the Charger Aastra 610d, Aastra 620d: The mobile units can be operated without changing the charger. Aastra 630d: When operating the mobile unit, you have to remove the two lateral guides in the charger. These are easy to lift up on the inner edge using a fingernail or a paper clip.

  • Page 21: Power Supply / Power Supply Unit

    (programme and user data) are saved on the mobile unit without alteration. microSD Card Aastra 620d, 630d (as of device software 4.0) Under the mobile unit battery there is a recess for inserting an optional microSD card. This special microSD card stores the login data of the mobile unit to your communica- tions system, the most important local device data and the private phone book.

  • Page 22: Important Battery Information

    Installation Important Battery Information Devices are operated using a Li-ion battery (standard and power battery). Be sure to read the following precautionary regulations before using the battery for the first time. Retain these precautionary regulations and all operating instructions close at hand for later reference. Dispose of batteries as described on page 142.

  • Page 23: Precautionary Regulations During Usage

    Installation • If battery fluid accidentally gets on your clothing or skin, immediately rinse the spot with clean tap water. Extended contact with battery fluid can lead to skin inflammation. Precautionary Regulations during Usage • The battery is only intended for usage with this mobile unit. •...

  • Page 24: Commissioning

    Commissioning Commissioning Load the battery before using the mobile unit for the first time because of its low capacity on delivery. Place the switched on or switched off mobile unit into the charger. If the mobile unit is switched off (e.g. after inserting the battery for the first time), the mobile unit will be charged while beeing switched off.

  • Page 25: Battery Charge Display

    Commissioning Note Poor radio connections (large distance from system radio station) reduce the stand- by and talk time of the mobile unit. High speaker or ringer signal volume, frequently activated key and display lighting as well as activated vibration alarm and Bluetooth operation are also features decisive in reducing stand-by and talk times.

  • Page 26: Mobile Unit Subscription (Checking In)

    To do so, it has to be subscribed to each system, i.e. checked in. The check-in procedure is usually done when commissioning the device. This is usually done by your system administrator for you when operated on the Aastra 800 / OpenCom 100 communications system.
  • Page 27 Note for the System Administrator If you are operating a DECT network on an Aastra 800 communications system, please read the more detailed information as well in the “Installing and Commissioning” guide and in the online help on the topics DECT networks and DECT areas. This is where you will find details on configuring DECT base stations and on checking in DECT terminals in DECT areas.

  • Page 28: Registration

    Commissioning Registration Anytime the mobile unit is checked in/registered with a communications system, this registration is saved on the device. A registration entry includes a system name. When you have checked onto the system with your mobile unit, the system name appears on the display.

  • Page 29: Functions

    Functions Functions Operational Controls on the Mobile Unit Emergency key (Aastra 630d only) Receiver Aastra 610d: +/- Keys (volume adjust) Hotkey (programmable) (not Aastra 610d) Aastra 620d/630d: 3 Side keys (programmable) and volume adjust Display Rear: Loudspeaker Navigation keys (partly programmable)

  • Page 30: Display Elements And Symbols

    Functions Display Elements and Symbols The Display The display shows you information regarding the current connection state or menu lists and texts. When idle you see • the system name with the internal call number, • your programmed user name, •...

  • Page 31: Line Of Softkeys And Idle Display

    Navigation menu. This is for calling a pick-list of frequently used features. These are: • phone book of the Aastra 800 / OpenCom 100 communica- tions system (central phone book / system directory) • phone book of the mobile unit (personal phone book / private directory) •...

  • Page 32: The Led

    (when on the charger) flashes rapidly sensor alarm (Aastra 630d only) flashes rapidly outside system range flashes rapidly alarm call / notification flashes slowly new entries in the info area (e.g.

  • Page 33: Illumination

    Functions Colour Status Description can be switched on/off green / alternating mobile unit is switched off while beeing charged in the charger Illumination The display and the keyboard are illuminated. You can individually define the illumi- nation duration yourself in the >...
  • Page 34 Functions Duration … State Description (key press) middle softkey short stand-by displays the “Navigation menu”: list of functions which can also be accessed using the navigation keys (default), or calls the pro- grammed function menus, lists, editor cancel (Esc) long stand-by programming the key function up navigation...
  • Page 35 Functions Duration … State Description (key press) right navigation short stand-by, call calls the profile setting (default) or calls the programmed func- tion menus to the next menu level. usually replaces the Ok / Change softkey editor moves cursor forward one digit long stand-by programming the key function...
  • Page 36 Functions Duration … State Description (key press) receiver key short stand-by making a call (lifting up), incoming call accept call green call signal key function lists makes call to selected entry long stand-by calls the redial list lists adopts pre-dialling entry (for lo- cal list access only, see page 131) end key, red short...
  • Page 37 (see page 39) long stand-by keylock on hotkey short stand-by calls the programmed function (not 610d) (default: VIP list) long stand-by programming with the desired function SOS key long stand-by, call makes an emergency call (call or...
  • Page 38 – if the key is not only) programmed – decreases vol- long stand-by programming with the desired function call decreases volume – if key is programmed (save via sidekey short call decreases volume (for current call only/save with Ok) (610d only)

  • Page 39: Locking Your Telephone Interface By The System Administrator

    Functions Locking Your Telephone Interface by the System Administrator The system administrator can lock your telephone interface via a setting for your user group. All keys of your telephone no longer function aside from a few exceptions (e.g. the receiver key and the number keys). •...

  • Page 40: Menu Navigation

    Hide / Message Windows starting on page 46). When you have opened the system menu / main menu of the Aastra 800 / OpenCom 100 communications system and get an incoming call (see page 113), the caller will hear a busy signal...

  • Page 41: Example: Language Setting

    Menu Navigation Example: Language Setting Open the menu – depending on the configuration of your mobile unit, this is done – softkey – short key press of the end key and select the Menu menu entry from the list. Use the navigation keys to select the Settings entry from the list and press the Ok softkey or the navigation key.
  • Page 42 Menu Navigation Upper-case letter Lower-case letter G H I 4 Ì Í Î Ï g h i 4 ì í î ï J K L 5 j k l 5 M N O 6 Ñ Ö Ò Ó Ô Õ Ø m n o 6 ñ...

  • Page 43: Basic Functions

    Basic Functions Basic Functions Device Functions Switching Mobile Unit Off/On You can switch off your mobile unit to make your battery charge last longer. If your mobile unit is switched off, no ringer or info tones are emitted (for example, for an appointment call).

  • Page 44: Keylock / Phone Lock

    Basic Functions Note When no subscription appears on the display the mobile unit has to be checked in; please refer to Mobile Unit Subscription (Checking In) starting on page 24. Switching off mobile unit Longer key press of the end-call key or …...

  • Page 45: Telephone Lock

    To make a volume adjustment, push them in quick succession. Aastra 620d, Aastra 630d Press the upper or lower sidekeys to increase or reduce volume for the current call. If the keys have been programmed with functions , press and hold them to begin with.

  • Page 46: Switch Ringer On/Off

    If you wish to be sure you are not disturbed (e.g. during a meeting) you can switch off the ringer. Incoming calls are then signalled silently by vibration instead of the audio signal (if activated, see page 111 – not available on the Aastra 610d). Switch off When idle, press the star key longer –...

  • Page 47: Muting Mobile Unit

    Adjust the display brightness to suit your prevailing environment. Change the con- trast in the > Settings > Display > Contrast menu (see page 130). Aastra 620d, Aastra 630d Adjust the display brightness to suit your prevailing environment. Change the brightness in the...

  • Page 48: Automatic Hide / Message Windows

    Date/Time When idle, the display shows the current date and the current time of the Aastra 800 / OpenCom 100. After commissioning or after changing the battery it may take a moment until all current data is transmitted from the Aastra 800 / OpenCom 100 com- munications system.

  • Page 49: Subscribing / Renaming / Unsubscribing Bluetooth Headset

    Basic Functions When using a headset (Bluetooth or cable connected) and the handsfree key is pressed on the mobile unit, the call is definitely continued via the loudspeaker of the mobile unit. If the mobile unit and the Bluetooth headset become disconnected during a call, a message appears on the display.

  • Page 50: Special Key (Hotkey) / Vip List (Aastra 620D/630D)

    Special Key (Hotkey) / VIP List (Aastra 620d/630d) The special key (hotkey) on the upper right side of the Aastra 620d and Aastra 630d mobile units is prepared as the VIP directory / VIP list as the default for saving up to six especially fast-access telephone numbers (the key can be re-programmed, please refer to the chapter entitled Key Programming starting on page 137).

  • Page 51: Vip List (Aastra 610D)

    107). VIP List (Aastra 610d) The Aastra 610d programmable keys can also be assigned with a VIP directory. To do so, programme one of these keys as described on page 137 and then save the name and call number as described in the previous section (or in the Directories menu).

  • Page 52: Special Functions

    (see the Handsfree at alarm menu entry under Alarm Sensor on page 133). The Aastra 630d mobile unit has a separate SOS key on the top edge. You can con- figure what the key does in the menu >...

  • Page 53: The Alarm Sensor (Aastra 630D Only)

    Note the emergency call key / SOS key on the Aastra 630d even when the keylock and phone lock are activated, as well as when the telephone lock are activated. Under certain circumstances it may not be possible to use the emergency call key/SOS key when activating system features via menu (e.g.
  • Page 54 Basic Functions No movement This alarm is triggered when the mobile unit is motionless for a definable time interval (no device movement or movement of the person wearing the device). Sensor sensi- tivity can be configured in three levels. It is recommended to test the sensitivity of the no movement alarm with the person being monitored in order to guarantee reliable operation.
  • Page 55 Alarm number: If the SOS emergency call number is predefined by the system, this menu entry does not appear. OpenCom 100 / Aastra 800 systems only: Always save the SOS emergency call number with the prefixed R-key function (enquiry/hold). Then an emer- gency call can also be made during a call (depending on mobile unit –...

  • Page 56: Connections

    You can dial an internal call number immediately. You have to use the external line prefix to dial external call numbers (default: “0”). The system administrator defines this code for all users in the Aastra 800 / OpenCom 100 and informs you of the appli- cable value.

  • Page 57: Multiple Trunk Keys

    Multiple trunk keys can be configured on your telephone (three max. on the Aastra 800 / OpenCom 100 communications system) Each of these keys has its own internal call number – independent of system configuration – which can also be assigned to its own external call number.

  • Page 58: Dtmf Postdial/Vf Signalling

    CLIP is an abbreviation which stands for “Calling Line Identification Presentation”. The call number of the caller is displayed (if transmitted). If the call number has also been entered into the directory of the Aastra 800 / OpenCom 100, the name is displayed. “CLIP no screening” feature “CLIP no screening”...

  • Page 59: Blocked/Unblocked Call Numbers

    This requires that the network operator transmits this information with the connection. If the call number of the caller is also entered into the Aastra 800 / OpenCom 100 directory, this – local – entry is given priority on the display.

  • Page 60: Least Cost Routing (Lcr)

    The system administrator can additionally configure and activate a Call-waiting queue for your telephone in the Aastra 800 / OpenCom 100. While you are making a call, new calls are registered in this queue, the caller first hears an announcement (if your system administrator has configured an announcement) and then the ring tone.

  • Page 61: Calls With Booking Numbers

    By means of a booking number you can record the call data of a connection to an external subscriber and save them in the Aastra 800 / OpenCom 100 for further evalu- ation. Booking numbers are useful, e.g. for calculating costs per client (fees and times) in an office.

  • Page 62: Forwarding Calls

    Immediately call forwarding is always given priority. Call forwarding to a voicebox If OpenVoice / Aastra Voice, the integrated voicemail system, is installed on the com- munications system, you can also forward your calls to the call number of your voi- cebox.

  • Page 63: Menu Before And During A Call

    When the handset is in the idle or call state, state-dependent menus are displayed when you press the softkey. Frequently used features of the Aastra 800 / OpenCom 100 communications system are displayed, which you can then activate in this situation.
  • Page 64 Basic Functions Or a subscriber is busy and you want to be called back. When you hear the busy softkey briefly and confirm Callback with Ok. signal, press the The state-dependent menus are individually described at the end of the following chapters.

  • Page 65: Telephoning

    Telephoning Telephoning Safety precaution Do not hold the telephone in the hands-free mode next to your ear as the volume can be very high. External/Internal Calling Dialling Directly Press the call key. Dial the internal or external call number (if necessary with the prefixed code for external line seizure, please refer to the chapter entitled External Seizure and Entry of Call Numbers on page 54).

  • Page 66: Making A Call From The Redial List

    Telephoning Making a Call from the Redial List The call numbers you last dialled are saved in the redial list (the last entry is first on the list). If the call number is also entered into the communications system phone book, the name appears as well.

  • Page 67: Making Calls From The Caller List

    Telephoning Note You can access the info menu / redial list using the navigation menu (see page 29) or via the menu access when the mobile unit is idle. Making Calls from the Caller List Your mobile unit saves the call numbers to the caller list of the users that either did not reach you (missed calls) or callers that you most recently spoke with (accepted calls).

  • Page 68: Call Waiting With An Internal Subscriber

    Telephoning filtered call call-waiting not answered forwarded call SOS call automatically accepted call VIP call Additional options: After you have selected an entry from the caller list, you can instead of dialling – execute other operations as well. The operations available to you depend on the List access setting (please refer to page 131).

  • Page 69: Using Routes To Make Calls

    Your system administrator configures these routes in the Aastra 800 / OpenCom 100 and specifies how each route is seized. In order to manually seize a specific route for a desired call, dial the routing code before dialling the (internal or external) call number.
  • Page 70 Telephoning Pick-up select:* You pick up a call for any other internal subscriber. Enter the call number of the other telephone. If the other telephone is already in the call state (e.g. an answering machine is making an announcement), you pick up the call.

  • Page 71: Menu When Pre-Dialling

    Telephoning Menu when Pre-dialling Note Menu items marked with an * are only displayed if the system administrator has given corresponding user authorisation. You have entered a call number into pre-dialling (please refer to page 63). Press softkey briefly and then dial … Select Line:* When there are multiple trunk keys configured on your telephone (please refer to page 55), select the trunk you with which you wish to make the call and then press the Ok softkey.

  • Page 72: Menu During Conversation

    Telephoning LCR off:* You switch off LCR (Least Cost Routing) for the next call. Menu during Conversation Note Menu items marked with an * are only displayed if the system administrator has given corresponding user authorisation. You are making a call. Press the softkey briefly and then dial …...

  • Page 73: Menu If Subscriber Busy

    Telephoning Park call: * You can “park” the caller for a certain time. Please refer to the Parked Calls starting on page 85 chapter for further information. Personal directory: You can search for a call number in the personal phone book, please refer to page 96.

  • Page 74: Menu When Calling

    Telephoning VIP call:* Even when the internal subscriber called (with system terminal only) has activated call waiting protection, call protection or call forwarding, your call is signalled acoustically. Personal directory: You can search for a call number in the personal phone book, please refer to page 96.

  • Page 75: Ending A Call

    Telephoning Ending a Call Calls are ended by pressing the end key briefly. If the subscriber you are speaking to ends the call, the busy signal for your telephone is switched off after a few seconds and you can be reached again. This also applies when you are connected via headset.

  • Page 76: Calls During A Conversation

    Call numbers not assigned to any telephone or user (virtual call numbers) can be con- figured on the Aastra 800 / OpenCom 100. The system administrator can divert a virtual call number to another internal call number, e.g. the call number of your tele- phone.

  • Page 77: Incoming Call Menu

    Telephoning … or Press softkey briefly to accept the call waiting call. Your first call is placed on hold. You are speaking with the call waiting caller. For further information, please refer to the Enquiry, Toggling, Transfer and Conference starting on page 77 chapter. …...

  • Page 78: Call Waiting Menu

    Telephoning Call Waiting Menu Note Menu items marked with an * are only displayed if the system administrator has given corresponding user authorisation. You are making a call and receive a call. Press the softkey briefly and then dial … Accept: Accept the call by pressing the Ok softkey.

  • Page 79: Enquiry, Toggling, Transfer And Conference

    Telephoning Caller list: Displays entries in the caller list. You can search a call number in the caller list. This menu entry is only available if you have configured local list access (see page 131). Add …: The call number of the person you are speaking with is added to the personal phone book, the central phone book or the VIP list.

  • Page 80: Transferring An Internal/External Call To An Internal Subscriber

    Telephoning Transferring an Internal/External Call to an Internal Subscriber You have dialled an internal enquriy call (see page 77). The subscriber called via enquiry answers: Announce the call transfer. Press softkey briefly. The subscriber called via enquiry does not answer or is busy: Press softkey briefly.

  • Page 81: Transferring An External Call To An External Subscriber

    You have no way of influencing how long the transferred call will last. The connection is estab- lished via the Aastra 800 / OpenCom 100 and occupies two call channels (ISDN user channels).
  • Page 82 Telephoning Connect:* You connect the subscriber on hold with the current caller you are speaking with. Toggle: You toggle between the current subscriber and the subscriber you last spoke with. Disconnect: You disconnect the current connection. You can now either enter a new call number for another enquiry;...

  • Page 83: Menu When Subscriber On Hold

    Telephoning Menu when Subscriber on Hold Note Menu items marked with an * are only displayed if the system administrator has given corresponding user authorisation. You have placed a call on hold. Press the softkey briefly and then dial … VIP call:* Your next internal call is executed as a VIP call.

  • Page 84: Three-Party-Conference

    Telephoning Three-Party-Conference If your user group has the corresponding authorisation configured, you can conduct a telephone conference (maximum of 3 subscribers). Conference participants can be internal or external callers. Three-party conferences cannot be connected. Initiate and end conference Initiate conference: short Establish enquiry connection (see page 77).

  • Page 85: Menu During Conference

    Telephoning Menu during Conference Note Menu items marked with an * are only displayed if the system administrator has given corresponding user authorisation. You are now in a three-way conference. Press the softkey briefly and then dial … 3 Party End: You end the conference. Connect:* You switch yourself out of the conference.

  • Page 86: Special Calls/Conversations

    You can also use the Call voicebox menu entry in the Applications menu (see page 128). Voicebox operation is voice controlled. Please refer to the user guide of the OpenVoice / Aastra Voice voicebox programme for detailed information.

  • Page 87: Parked Calls

    Telephoning Parked Calls While calling, you can “park” (one or more) callers for some time and meanwhile conduct other telephone calls or also hang up and carry out other operations. Parked calls are recorded on a list. You can remove calls from the list in any order such that a call is specifically “unparked”...

  • Page 88: Announcements (With And Without Intercom)

    Telephoning Announcements (with and without Intercom) Announcements can be set up on single or multiple system terminals. The “Announcement” function is available in two versions. • Announcement with intercom: The microphone of the system terminal called will be switched on (handsfree operation) and the person you are calling can immediately answer your announcement.
  • Page 89 Telephoning Making an announcement with intercom Pre-dialling: Enter the device-ID of the terminal. Your system adminis- trator can provide you with the device ID. Press softkey briefly. Intercom Use the navigation keys to select the menu entry. Press softkey to confirm. State your announcement. Responding to an announcement (announcement without intercom) If you receive an announcement yourself, you will hear a special information tone.

  • Page 90: Callback

    Telephoning Callback If you call another subscriber of your Aastra 800 / OpenCom 100 communications system and the line is busy, you can initiate automatic callback. Your user group must have authorisation for this feature to be able to use it.

  • Page 91: Confirming Appointment/Alarm Clock

    Confirm signalling with Esc. Accepting an Appointment Call When your mobile unit is checked in to the Aastra 800 / OpenCom 100 communica- tions system, you can save two additional appointments on your mobile unit (please refer to page 121).

  • Page 92: Doorbell, Door Opener

    Telephoning Doorbell, Door Opener A doorbell appears on the display (Door call). If there is an entry in the phone book for the call number, the doorbell name appears. Opening door while idle Press call key. … or Press softkey briefly. Door opener Use the navigation keys to select the menu entry and...

  • Page 93: Entrance Intercom Calls

    (default is 60 seconds). This ensures that forwarded door calls do not unintentionally lead to continuous calls (e.g. to a voicebox). Your system administrator can configure the time interval in the Aastra 800 / OpenCom 100 from 30 to 300 seconds and will be able to tell you the current value.

  • Page 94: Phone Book

    Phone Book System Phone Book Up to 2,000 entries can be saved in the phone book of your Aastra 800 / OpenCom 100 communications system. This number includes the centrally adminis- tered phone book (available to all users), the personal entries of all subscribers, and –...
  • Page 95 Phone Book When idle, press the navigation key. If you now press the OK softkey, the complete list of phone book entries stored on the communications system is displayed. The list is sorted alphabetically and you can page to the desired entry. Alternatively: In the Name: field enter the first letter(s) of the name...

  • Page 96: Speed-Dialling (System Phone Book)

    Phone Book Speed-Dialling (System Phone Book) All central phone book entries can also be dialled via two-digit or 3-digit speed- dialling numbers once they have been configured. The 2-digit speed-dialling numbers are in the range 00…99, the 3-digit are in the range 000…999. Ask your system administrator how many digits are valid.
  • Page 97 Phone Book Confirm or change call number displayed, e.g. No. office , confirm via Ok softkey. You can assign a speed-dialling number to the call numbers of the entry in the central phone book. You automatically have the next Abbrev. no. available speed-dialling number ( ) offered to you.

  • Page 98: Personal Phone Book

    “Phone book” menu (see System menu: “Phone book” starting on page 127). Personal Phone Book In addition to the phone book of your Aastra 800 / OpenCom 100 communications system, your mobile unit also has a local (personal) book. This phone book enables you to save up to 200 additional, personal entries with 3 call numbers respectively.

  • Page 99: Adding Entry To Personal Phone Book

    Phone Book Note You can access the personal phone book using the navigation menu (see page 29) or via the softkey when the mobile unit is idle. Adding Entry to Personal Phone Book Open the phone book – depending on the configuration of your mobile unit, this is done via –...

  • Page 100: Editing Personal Phone Book Entries

    Phone Book 10.If you would like to assign a number key for speed dialling this entry, select Quick call and confirm via Ok or . From the list, select a key (2…9) and confirm via Ok or . Exit the list via Esc or . You can delete or overwrite existing list entries. 11.You can assign a particular melody to an entry for signalling a call from this call number.

  • Page 101: Speed Dialling (Personal Phone Book)

    Aastra 600 PC Tool / Phone Book (Aastra 620d, 630d) Use the Aastra 600 PC Tool to manage the contact data (Personal Phone Book) of the Aastra 620d and Aastra 630d via the USB interface. Existing data can be transferred from the device to the PC, be edited, saved and re-loaded onto the device.

  • Page 102: The Device Menu

    The Device Menu This chapter presents all essential features available on the mobile unit and the Aastra 800 / OpenCom 100 communications system. Because the communications system also supports the operation of cord-connected and other cordless telephones, some menu entries are named differently, although they serve the same purpose. The following descriptions offer more information.

  • Page 103: Overview: Device Menu

    Menu description: see page 107 Pickup This menu entry is only available when your mobile unit is checked into the Aastra 800 / OpenCom 100 communications system. Use this to accept calls for other telephones in your pickup group Menu description: see page 107...
  • Page 104 “0000” (4 digits of 0 (zero)). You can lock the mobile unit here, change the PIN, programme an emergency call number, enter alarm sensor settings (Aastra 630d only) as well as reset the mobile unit entirely or partially to factory settings.

  • Page 105: Info" Menu

    Note: Calls are also entered on the caller lists of the menu System menu, see page 115). Local caller list: Up to 50 entries can be saved to the local caller list. Entries are limited to 30 on the Aastra 610d. The following options are available in the local caller list: Dial number …: Call number is dialled;...
  • Page 106 Displays new e-mails, please refer to the menu System menu: “Messages” starting on page 120. Jobs: If your Aastra 800 / OpenCom 100 communications system is equipped with a corresponding application, paging messages can be sent on your telephone, which require a returning answer to the application.
  • Page 107 The Device Menu Details …: Entry information is displayed. Delete: The entry is deleted after an enquiry. Delete all: The list is deleted after a confirmation prompt. Redial List via Communications System: The last 50 call numbers dialled are saved on the communications system redial list. Press the Ok softkey. The fol- lowing options are now available in the communications system redial list: Dial: Call number is dialled.

  • Page 108: Active Features" Menu

    Bluetooth (available on the Aastra 620d/630d): Switches Bluetooth feature on/off and configures it, see page 46. Mandown / No movement alarm / Escape alarm (available on the Aastra 630d): Switches alarm sensor on/off and configures it, see page 51. Profiles: Switch quickly from one profile to another, see page 135.

  • Page 109: Un Park" Menu Entry

    “Take” Menu Entry This menu is only available when your mobile unit is checked into the Aastra 800 / OpenCom 100 communications system, see “System” Menu starting on page 112.

  • Page 110: Time/Alarms" Menu

    The Device Menu “Time/Alarms” Menu Use the navigation keys to adjust input position for all menu settings and the keys to change the values. Date/Time Time: displays the time currently configured on the mobile unit Edit: Changes time setting. Date: displays the time currently configured on the mobile unit Edit: Changes date setting.

  • Page 111: Audio" Menu

    The Device Menu Time: Displays time set for the alarm clock. Edit: Changes time setting. Text: Displays text entered for the alarm clock. Edit: Change/re-enter the text (32 characters max.). Note: If the ringer is switched off (see page 111), there is no acoustical signal for the alarm clock set.
  • Page 112 The Device Menu Melodies: Different call types can be signalled using different melodies. Select one of the following entries. To change the currently selected melody, press the Edit softkey. You can listen to the melody before saving via softkey. There are 44 polyphonic MIDI ring melodies, 8 normal ringing tones and 7 alarm sounds available.
  • Page 113 Coverage warning: Info tones when the radio connection threatens to break off. Alarm tone (Aastra 630d only): alarm tone which sounds during the pre-alarm (triggered by alarm sensor). This setting is also in the Alarm sensor menu (see page 133).

  • Page 114: System" Menu

    The Device Menu “System” Menu New system: Enter the authentication code and the PARK code optionally. For more information on this and on protocol configuration, consult your system admin- istrator. Subscription: Auto search: The mobile unit automatically checks in to the currently available system with the strongest signal.

  • Page 115: System Menu" / Total Menu

    Aastra 800 / OpenCom 100 communications system and have access to the system features. This menu is only available when your mobile unit is checked into the Aastra 800 / OpenCom 100 communications system, see “System” Menu starting on page 112.
  • Page 116 If your system administrator has set up, e.g. a voicebox with the OpenVoice / Aastra Voice additional programme for you, this is where you can access and configure your voicebox. Menu description: see page 128...

  • Page 117: System Menu: "Calls

    “Code-number Procedures” (this is supplied with the system). A current online overview is available anytime in the Codes entry in the System Info menu of the Aastra 800 / OpenCom 100 communications system Web console. System menu: “Calls”...
  • Page 118 The Device Menu Dial: You call the caller back. If there are multiple trunk keys configured on your telephone (please refer to the chapter entitled Multiple Trunk Keys on page 55), upon callback, the trunk key is automati- cally seized with which you originally received the call. Delete: The entry is deleted after an enquiry.
  • Page 119 To do so, select the desired key (e.g. L1: [internal call number]) and then press the Ok softkey. Remote charges: You can view the charges of other Aastra 800 / OpenCom 100 com- munications system users. To do so, your user group has to have “Costs”...

  • Page 120: System Menu: "Call Forwarding

    The Device Menu HG no: [internal call number]: The pick-list of hunt group call numbers appears. Activated hunt group calls have a “+” prefixing the hunt group call number; deactivated ones have a “-”. On/Off: switching hunt group calls on or off All: switching all hunt group calls On/Off for your telephone or for the trunk key selected Note: If you are the last reachable member of the hunt group and you log out...
  • Page 121 Remote divert (call diversion for): You can also configure call forwarding for other Aastra 800 / OpenCom 100 users. Programming call forwarding for a virtual call number is also possible (please refer to Call for a virtual call number (Tele Sec-...

  • Page 122: System Menu: "Messages

    The Device Menu authorisation is required, otherwise this menu item will not be displayed. Also, you can configure call forwarding only for those users whose terminal has not been blocked for this type of access (these users themselves have authori- sation to “Prevent call forwarding by other user”).
  • Page 123 Ok softkey. Note: Short messages can also be sent to system terminals from the OpenCTI 50 / Aastra CTI 800 Web application. Please refer to the Aastra 800 / OpenCom 100 communications system online help for information.
  • Page 124 Note: The settings of the Presence menu entry are saved on the communica- tions system and remain after a re-start as well. Messages can also be entered via the OpenCTI 50 / Aastra CTI 800 Web appli- cation. Please refer to the Aastra 800 / OpenCom 100 communications system online help for information.

  • Page 125: System Menu: "Protection

    Note: A fax is saved as an image file on the communications system. Use the OpenCTI 50 / Aastra CTI 800 Web application to view and save the fax. Please refer to the Aastra 800 / OpenCom 100 communications system online help for information.

  • Page 126: System Menu: "Connections

    The Device Menu protected (default “0000”). After entering the PIN, activate / deactivate the function with the On or Off option. Baby call: Switches baby call on/off (please refer to page 88 also). Dest.: Enter the destination call number for a baby call. On/Off: Switching baby call on or off.
  • Page 127 The Device Menu Pick-up select. (Pickup selective): After entering the call number, you pick up the call for any other telephone. If the called subscriber belongs to a user group with pickup protection activated, you cannot pick up calls for that person’s call number. Note: If the other telephone is already in the call state (e.g.
  • Page 128 The Device Menu Phone book: You open the Aastra 800 / OpenCom 100 phone book and can call one of the subscribers listed there (please refer to the chapter entitled Calling from the Communications System Phone Book on page 92).

  • Page 129: System Menu: "Phone Book

    The Device Menu Lists: When there are multiple call numbers (trunk keys) configured for your tele- phone, you can define which number(s) are to be recorded in the caller lists (missed calls and accepted calls) and the redial list. Select the desired call number.

  • Page 130: System Menu: "Applications

    116). Call voicebox: You call your voicebox. The next steps are voice-controlled. Please refer to the user guide of the OpenVoice / Aastra Voice voicebox pro- gramme for detailed information. Server menu: Your communications system can also be extended via third- party programmes.

  • Page 131: Settings" Menu

    This list is the same displayed when a programmable key is pressed longer when idle. See page 137 for a description of how to proceed. Aastra 630d: This is where you set the SOS key function. After calling up the menu press the SOS key and select …...
  • Page 132 The Device Menu Display Language: Select a display language from the list. Font settings: (Aastra 620d/630d only) You can select a small, medium or large font for the display. Color schemes: (Aastra 620d/630d only) You have a range of 5 different back- ground colours to choose from for the menus.
  • Page 133 As soon as you remove it, calls are signalled again. The calls are recorded on the caller list. Silent charging does not apply to charging via the USB port (available on the Aastra 620d/630d). Auto. key lock: When this function is active, the keypad lock is automatically switched on if you do not use the device for more than 60 seconds.
  • Page 134 If the call number of the voicebox is managed by the telephone system this setting is not available. Bluetooth (available on the Aastra 620d/630d) BT Status: Shows whether Bluetooth is switched on or not. Press the Edit softkey to switch on or off.

  • Page 135: Security" Menu

    SOS key: you can define what the SOS key does (Aastra 630d). Either the emer- gency call number is dialled immediately (SOS call) or just after being pressed again (SOS call: with confirmation).
  • Page 136 The Device Menu times. Then an alarm call can also be made during a call (depending on mobile unit). Other systems: The “Hold” function may be generated using other codes on other systems. The respective system documentation provides information on suitable programming. Alarm auto answer: You can configure whether a call from any call number is automatically answered during a prealarm.

  • Page 137: Profiles" Menu

    The Device Menu Sensibility: Set sensitivity (Low, Medium, High). This enables you to adapt the sensor to various movements (e.g. manner of walking) of the supervisory personnel. Please deactivate vibra call if you wish to use the no movement alarm, see page 111. Escape alarm Status: Shows whether escape alarm is switched on or not.

  • Page 138: Door Opener" Menu Entry

    Incoming call: Switch LED display for an incoming call on or off. “Door opener” Menu Entry This menu entry is only available when your mobile unit is checked into the Aastra 800 / OpenCom 100 communications system, see “System” Menu starting on page 112. Door opener: You activate the door opener.

  • Page 139: Key Programming

    The left and right programmed navigation key of the mobile unit can also be used during a connection. Aastra 620d / Aastra 630d The left and middle softkeys below the display can be programmed. These pro- grammed keys can only be used when idle.

  • Page 140: Programmable Functions

    Key Programming Programmable Functions Press the respective key longer or use the > Settings > Key programming menu (see page 129). If you press the softkey while programming keys, the standard factory setting value of the key is displayed. You can confirm them via OK. The following selection is offered: No function The key is available.
  • Page 141 The key is assigned device menu access. System menu The key is assigned access to the system menu / main menu of the Aastra 800 / OpenCom 100 communications system. Server menu Accessing the server menu is assigned to the key.
  • Page 142 (without confirmation prompt). Aastra 620d / 630d: If the SOS emergency call key is to be available during a call also, please do not assign this function to one of the middle or left softkeys (see page 50).
  • Page 143 / main menu (see page 105). Bluetooth Assigns the access to the Bluetooth menu to the key (Aastra 620d / 630d only). Volume Programs the access to volume control to a key (the programmed key is not labelled with a symbol / icon).

  • Page 144: Appendix

    Appendix Appendix Care and Maintenance Your telephone is a product that meets the highest standards of design and manu- facture. It should therefore be treated with care. Follow the advice below, and you will be able to enjoy using this product for a long time. Please follow all the Safety Precautions starting on page 9.

  • Page 145: Declaration Of Conformity

    Appendix • 2002/96/EC on “waste electrical and electronic equipment” (WEEE) and • 2002/95/EC on the “restriction of the use of certain hazardous substances in elec- trical and electronic equipment” (RoHS) have been transferred into national law in all EU member states. The primary aim of the legislation is the prevention of waste electrical and electronic equipment, and also the recycling, material recovery and any other form of recovery of such waste in order to reduce the quantities of waste to be disposed of and the...

  • Page 146: Limited Warranty

    Aastra warrants this product against defects and malfunctions during a one (1) year period from the date of original purchase. If there is a defect or malfunction, Aastra shall, at its option, and as the exclusive remedy, either repair or replace the telephone set at no charge, if returned within the warranty period.

  • Page 147: Warranty Repair Services

    After Warranty Service Aastra offers ongoing repair and support for this product. This service provides repair or replacement of your Aastra product, at Aastra’s option, for a fixed charge. You are responsible for all shipping charges. For further information and shipping instruc- tions;...
  • Page 148 USB charger If you wish to charge your Aastra 620d, 630d mobile units via a USB charger, please use a USB power adapter available for purchase with the following specifications: Socket type: Mini USB connector Type: Switching power supply 100 V to 240 V / 50 –...

  • Page 149: Technical Data

    Appendix Technical Data valid for … USA, Canada All other countries Standard: DECT /GAP DECT /GAP Number of channels: 60 duplex channels 120 duplex channels Frequencies: 1920 MHz to 1930 MHz 1880 MHz to 1900 MHz (UPCS) Duplexing: Time-division multiplex, Time-division multiplex, 10 ms frame length 10 ms frame length...
  • Page 150 76 x 75 x 24 mm Mobile unit dimensions: Length / Width / Height Length / Width / Height Aastra 610d, 620d: 5.31 x 1.93 x 0.89 in 135 x 49 x 22.5 mm Aastra 630d: 5.31 x 1.93 x 0.89 in 135 x 53 x 22.5 mm...

  • Page 151: Menu Tree

    Appendix Menu Tree Info Caller list Paging messages Voice box* Text messages e-mail Jobs Fax* Redial list Costs Active features Active features Bluetooth** Mandown** No movement alarm** Escape alarm** Call filter* Profiles Alarm clock Appointment Directories Central directory Personal directory VIP list Un Park Pickup...
  • Page 152 Appendix Time/Alarms Date/Time Time Appointment Date Alarm clock Timer Appointment 1, 2, 3 Status Format settings Time Date Text Alarm clock 1, 2, 3 Status Time Text Time format 24h, 12h am/pm Date format dd.mm.yy mm/dd/yy yy-mm-dd dd-mmm-yyyy Audio Volume settings Earpiece Ringer settings Handsfree...
  • Page 153 Appendix System New system >Subscription< Subscription Subscription Enter PARK Show IPEI Auto search Show IPEI Version info [System 1] Protocol Stop searching System name Phone number External call Internal call Character set Protocol Details ... Delete System menu Calls Call lists Missed calls Call forwarding Charges...
  • Page 154 Appendix Settings Key lock Key programming >key< User name Display Language Illumination Font settings** List access Color schemes** Device options Brightness/Contrast** Voice box no.* Bluetooth** Display dimming Display Keyboard Charger Conversation LED indications Live indication Incoming call Redial list Out of range Caller list Charge indication Infos...
  • Page 155 Appendix Profiles Select No profile Profile name Settings Normal Ringer volume Headset Ringer device Meeting Ringer type Loud Key click Profile 05 Noise detection Loud environment >Profile selection< Silent charging LED incoming call Door opener* *) offered when the communications system allows / supports this **) offered only for certain terminal types...

  • Page 156: Index

    Index Index Symbols “Active features” menu 106 Baby call 88, 124 “Audio” menu 109 Battery “Directories” menu 106 information 20 “Info” menu 103 warning 23 “Profiles” menu 135 warning tone 111 “Security” menu 133 Blocked/unblocked call numbers 57 “Settings” menu 129 Bluetooth 106, 132 “System menu”...
  • Page 157 Index Call protection 123 Conference 77, 82 Callback 71, 88 end 82, 83 Caller list 103 initiate 82 Accepted calls 116 state-dependent menu 83 calling from 65 Confirmation tones 111 Missed calls 115 Connect 80, 83 Voicebox messages 116 Connections Calling 63 Call pick-up 124 from caller lists 65...
  • Page 158 Index Door call forwarding 91 Hearing aids 10 Door opener 68, 71, 72, 75, 77, 80, 81, Hotkey 48 83, 90, 125, 136 Hunt group 117 Doorbell 90, 91 Doorbell forwarding 91 DTMF 56 Idle display 29 Illumination 130 Info Editors 39 Call forwarding 105 E-mail 104, 121...
  • Page 159 Index of the communications system 92 Main menu 113 personal 106 Making a call 63 Phone lock 42, 133 Mandown 106 Pick-up 124 Mandown alarm 51 selective 125 Menu Pickup 67, 70, 107 before and during a call 61 selective 68, 69, 70, 71 hide automatically 38 PIN 124, 133 Phone book 92...
  • Page 160 Index Safety information 9 Take 67, 70, 107, 125 Scope of delivery 14 Talk time 22 Seize line 54 Technical data 147 Server menu 128 Tele secretary 74 Silent charging 131 Telephone lock 43, 123 Softkeys 29 Text messages (Info menu) 104 SOS 50 Three-party conference 55, 79 SOS call 133...
  • Page 161 Index Volume adjust during call 43 adjustment 136 for ringer signalling 111 loudspeaker 43 Ringer 136 Volume settings 109...
  • Page 162 Notes Notes...
  • Page 164 Copyright 2011 www.aastra.com All rights reserved As of 01.10.2011 Subject to changes...

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