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Dear Customer,
The fax machine you have purchased enables you to use other corded and cordless telephones with it. It also offers
features to simplify its installation and convenient use. Below you will find some of the most important functions:
SENDING FAX MESSAGES
To send a fax message longer than one page you can place up to ten pages into the document feeder. It is also possible to
receive fax messages into memory in case you run out of paper or ink film.
USE OF ADDITIONAL (CORDLESS) TELEPHONES
Your fax machine will fully support other additional devices including corded and cordless telephones, external answering
devices or any other modern telecommunications device approved for the standardised telephone network. If you have
answered an incoming call, you will have the opportunity to transfer the call from the cordless phone to the fax, or vice
versa. Even after the integrated answering device has switched on, you have the ability to answer the call from an
additional telephone and switch off the answering device. Call transfer between cordless phones depends on the
capability of the cordless phones themselves.
HELP KEY
To ensure you get the best from your machine it has a dedicated HELP key. When pressed, the machine prints an
overview of all the basic operations of the fax machine.
EASY INSTALL
INSTALL
keep pressed
for at least
HELP
2 seconds
The help key will also guide you through the installation of your fax machine. Press and hold the HELP key for 2 seconds
and a sheet will be printed out. Use this sheet together with the display prompts to aid the installation of your machine.
Once you have gone through these steps the machine will automatically configure itself. Should you add an additional
device at a later date, just go through EASY INSTALL again to verify them.
SERIAL/PARALLEL CONFIGURATION
Your fax machine is especially designed to operate with other telecom products such as cordless telephones, external
answering devices and PC modems, connected to the same PTT line. When the fax machine is connected in SERIAL (i.e.
phones are connected directly to the fax) it has full control of the behaviour of all other telephones connected to the line.
Alternatively if the machine is connected in PARALLEL (i.e. phones are connected to other telephone sockets) it will have
a limited control of all the other telephones. By using EASY INSTALL you will ensure that the connected phones will
operate correctly in each configuration.
FAX SWITCH/TIMER
The machine will automatically switch between DAY and NIGHT modes, an icon on the display will indicate the current
status. The default settings are Night from 10pm and Day from 6am. You can of course change these settings to suit your
own requirements.
DAY MODE
AND NIGHT MODE
During DAY it is assumed that you want to be alerted to an incoming call. Dependent on the configuration fax messages
will be received after one ring and you will be alerted to an incoming voice call. If the machine has an integrated answering
device, the call will be answered after a few rings.
In NIGHT mode it is assumed that you do not want to be disturbed. If your machine does not have a built in answering
device it will ring at a reduced volume. However, if it has a built-in answering device, you have the choice not to be
disturbed at all, as voice and fax calls can be received silently.
– I –
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Related Manuals for Philips Fax Machine
Summary of Contents for Philips Fax Machine
- Page 1 2 seconds The help key will also guide you through the installation of your fax machine. Press and hold the HELP key for 2 seconds and a sheet will be printed out. Use this sheet together with the display prompts to aid the installation of your machine.
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Page 2: Safety Instructions
· Do not allow any liquid to enter the fax machine. Otherwise there is a risk of electric shock or other injury to people and severe damage to the fax machine. If any liquid does enter the fax machine, immediately remove the power plug and have the fax machine professionally inspected. -
Page 3: Table Of Contents
Location of controls for fax machine without built-in Faxing to sub-addresses ..........35 answering device .............. 4 Polling send ..............35 Location of controls for fax machine with built-in answering Delayed send ..............35 device ................5 Size compression ............36 Description of machine ............ -
Page 4: Introduction
1 Introduction Important information Connection of your fax machine to the telephone line: your fax machine has been tested in conformity with standards UL 1950, EN 60950 or IEC 950 and may only be operated on networks conforming to these standards. -
Page 5: General View Of Functions
General view of functions To keep the use of functions as simple as possible, they are grouped logically. You can print out a list of all functions: Press the FUNCTION key three times. Below please find an example for a function list: FUNCTION Below you will find a list of all functions with a short description. -
Page 6: Location Of Controls For Fax Machine Without Built-In Answering Device
7 MUTE/CALL TRANSFER key: if this key is pressed during a call, the microphone will be temporarily muted/this key is also used to transfer a call from the fax machine to an additional telephone connected in series to the fax machine... -
Page 7: Location Of Controls For Fax Machine With Built-In Answering Device
17 MUTE/CALL TRANSFER key: if this key is pressed during a call, the microphone will be temporarily muted/this key is also used to transfer a call from the fax machine to an additional telephone connected in series to the fax machine... -
Page 8: Description Of Machine
Description of machine Mains cable with power plug Paper refill flap Paper feed mechanism Paper tray Spiral cable for the telephone handset Telephone handset Operation panel Document outlet Document feed slot Document width adapter Paper outlet Front ink film compartment Rear ink film compartment Grey printer roller Blue release levers for opening the ink film cover... -
Page 9: Installation
Location of the base station of cordless telephones If you would like to connect a cordless phone together with your fax machine, and if you place the base station in immediate proximity to the fax machine, you should leave a clear space of at least 15 cm, because otherwise you may hear acoustic interference in your handset. -
Page 10: Connecting The Fax Machine
In the UK: For all other countries: Connecting the spiral cable to the handset Connecting the handset to the fax machine Plug one end of the spiral cable into the handset. Insert the other end of the spiral cable into the socket... - Page 11 If the fax machine has not yet been loaded with ink film and/or paper, the CHECK DISPLAY lamp flashes, and the following message appears on the display: In standby mode (the display shows time and date) your fax machine is automatically in energy saving mode. – 9 –...
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Page 12: Replacing The Ink Film
Replacing the ink film The ink film supplied with your fax machine has a protective strip that must be removed before you load it. You cannot receive or copy documents unless an ink film is loaded in the fax machine. - Page 13 Loading the new ink film 1. Carefully remove the fixing strips 2. Hold the ink film so that the large 4. Now take the small roll and lay it in from the new ink film. The ink film roll is underneath and the blue the grooves provided in the front must not be damaged.
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Page 14: Loading And Removing Paper
Before you can receive or copy documents, paper must be loaded in your fax machine. Please use only the following paper format: standard A4, 210 x 297 mm. The fax machine works with normal paper used for writing and copying and has been optimised for smooth 80 g/m paper. -
Page 15: Easy Install Function
Connecting additional devices In addition to your fax machine, you can also connect other devices, such as additional telephones, call-fee indicators, answering machines or modems to a single telephone line [for UK: As long as the Ringer Equivalent Number (REN value) on the line doesn’t exceed 4. -
Page 16: To Separate Sockets
Your phone can dial in two different ways. Older telephone systems usually work with pulse dialling whilst modern, digital systems use tone dialling. You can change the dialling mode of your fax machine. If you do not know which method your line uses, contact your telephone company. - Page 17 All numbers are then transmitted in the tone dialling method. As soon as you replace the handset on the fax machine, your fax machine will switch back to pulse dialling. Select function 15 by pressing the function key and then choosing number 15.
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Page 18: Basic Functions
Press the OK key to confirm. FUNCTION Entering time and date You can enter the current time and date. At the turn of the millennium your fax machine will switch automatically from 99 to 00. Press the FUNCTION key. FUNCTION Select function 12. -
Page 19: Entering Your Number
Entering your number “Your name” and “your telephone number” are transmitted at the top of each page (the first 4 mm) together with the date, time and page number. ∗ Use the key or the key to enter the “+”, that is often used in international fax numbers in front of the country code, and the CURSOR RIGHT key ( ) to enter a space. -
Page 20: Correction Of Names And Numbers
Press the FUNCTION key. FUNCTION Enter function 14. ∗ Press the OK key. FUNCTION Example for entering your name: Press the key , for example. The cursor will remain in the same position. ∗ Press the key again. The key now enters the second letter marked on it. -
Page 21: Type Of Ring Signal
Volume of the ring signal You can adjust the volume of the ring signal if the fax machine is in standby mode or if it is just ringing. Please note that different volumes are set in DAY and NIGHT mode (see chapter 4 The fax switch). -
Page 22: The Fax Switch
Your machine will operate in different ways in the DAY and NIGHT modes, depending on whether it is serial or parallel connected. Using EASY INSTALL (press the HELP key for at least 2 seconds), your fax machine will always be set to the ideal mode for your connection. -
Page 23: Parallel Configuration
Also, calls cannot be transferred between your fax machine and another parallel telephone. If your connection is PARALLEL, with the aid of EASY INSTALL your fax machine will be set to the following optimum mode:... -
Page 24: Day Mode
See chapter 8 Additional functions/Fax reception: EXPERT. FAX: NORMAL: If you answer a call on your fax machine or an additional device and you recognise that it is a fax call you will have to start fax reception manually (see FAX: MANUAL). - Page 25 Configuring/checking DAY mode Enter function 31. FUNCTION ∗ Press the OK key. FUNCTION With the CURSOR LEFT and CURSOR RIGHT keys you can now choose between the above mentioned settings. To confirm press the OK key. FUNCTION For units with a built-in answering device the following message also appears: Your answering device will be activated automatically after a large number of rings.
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Page 26: Night Mode-For Fax Machines Without Built-In Answering Device
In TIMER mode your fax machine automatically switches from NIGHT mode to DAY mode and vice versa. If you only want to use your fax machine in NIGHT mode (TIMER mode deactivated) press the DAY/NIGHT/TIMER key for at least 2 seconds until you hear a confirmation tone and the TIMER pointer disappears. -
Page 27: Night Mode-For Fax Machine With Built-In Answering Device
In TIMER mode your fax machine automatically switches from NIGHT mode to DAY mode and vice versa. If you only want to use your fax machine in NIGHT mode (TIMER mode deactivated) press the DAY/NIGHT/TIMER key for at least 2 seconds until you hear a confirmation tone and the TIMER pointer disappears. -
Page 28: The Telephone
Calling line identification (not available in all countries) Your fax machine is capable of showing the caller's identity (telephone number and/or name) on the display of your fax machine, before you lift the handset. To have this feature at your disposal you must subscribe to it via your telephone service provider. -
Page 29: Caller Id Memory
Press the CURSOR LEFT/CURSOR RIGHT key repeatedly until the desired entry is shown on the display. Lift the handset. Your fax machine will automatically dial the last entry shown. If you receive more than ten calls, the first entry will automatically be deleted from the call list. If there was more than one call from the same number, only the last call is stored in the list. -
Page 30: Telephone Book
All you have to do is to store the numbers with the corresponding names first. The telephone book function on your fax machine has capacity for up to about 50 numbers with their corresponding names. The exact figure depends on the length of each entry. - Page 31 DIAL or LOUDSPEAKER key, depending on the DIAL machine. Now the fax machine will start to dial and the number is displayed. If you want to send a fax, press the START key. Correcting and deleting stored short dial or telephone book entries If you have entered a wrong letter or number in an entry of your short dial or telephone book directory you can correct the mistake.
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Page 32: Correcting And Deleting Stored Short Dial Or Telephone Book Entries
(only for devices with built-in answering device) You can let people in the same room take part in your telephone call. Please make sure that your fax machine is situated on a smooth surface (not a soft underlay), because otherwise the microphone may be covered. -
Page 33: Hands-Free Operation (Only For Devices With Built-In Answering Device)
Call transfer You can transfer an existing phone call from your fax machine to an additional telephone and vice versa. Call transfer is only possible with telephones connected in serial (see chapter 4 Fax switch/The fax switch in use with additional devices). -
Page 34: The Fax
6 The fax This chapter explains all fax functions provided. Sending faxes Which documents to use In order to avoid transmission errors you must use good quality, legible originals. Therefore, keep to the following guidelines: single letters: several letters: width: 148 - 217 mm width: 148 - 217 mm... - Page 35 If the number you are calling is engaged or you cannot make a connection, your machine will automatically redial the number after some time. If no connection can be established in the third attempt, the procedure is interrupted. Transmission now begins. The recipient fax machine will now transmit it’s sender identification, which will appear in your display.
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Page 36: Improving The Picture Quality
Improving the picture quality Your fax machine normally operates with standard resolution. If you want to transmit detailed drawings or documents with very small print, use the FINE setting. If you want to fax a photograph, select the PHOTO setting. The original will be sent as black and white illustration in grey scales. -
Page 37: Faxing To Sub-Addresses
R key. Then enter the required sub-address. If you are not sure whether your fax polling service supports sub-addresses, please contact your polling service operator. Polling send You can allow a document to be polled from your fax machine. Select function 23. FUNCTION ∗... -
Page 38: Size Compression
Enter the telephone number. ∗ START COPY Press the START or OK key. The fax machine is now ready to send and displays the programmed transmission time. FUNCTION Removing the document will terminate the “send later” status. Please note that you can still make telephone calls while this function is activated. -
Page 39: Changing The Transmission Speed
Transmission report—error report If you like your fax machine can print a transmission report every time you send a document. This way you are given confirmation that your document has been received. You can switch on this function if required. If an error occurs during transmission you will be informed on the error report, which is printed out even if the transmission report function is switched off. -
Page 40: The Answering Device (Only For Fax Machines With Built-In Answering Device)
It is advisable to write your messages down first. If your announcement is too long, your fax machine may not recognise the fax signal of your fax correspondent in time. Your announcement should therefore be as short as possible (max. 20 sec.). -
Page 41: Adjusting The Recording Time
RECORD Wait until you hear the confirmation tone. Now start to record your message. Position yourself about 20 cm from the fax machine. Speak slowly and clearly and avoid long gaps in the message. A black bar will move across the display to indicate how much memory is available for the outgoing message. -
Page 42: Listening To Messages
Listening to messages After the first message has been recorded, the PLAY/PAUSE key will start to flash. The display will indicate the number of messages recorded. PLAY/PAUSE FINE PHOTO Press the PLAY/PAUSE key. The first new message will be played back. -
Page 43: Automatic Forwarding Of Messages
55 FORWARDING and enter the telephone number to which you wish recorded calls to be forwarded. You can select the number of messages to be forwarded at the same time. Your fax machine will wait until the selected number of messages has been received and then calls the desired number automatically. -
Page 44: Recording A Telephone Conversation
The VIP code is advantageous if you have switched the answering mode to SILENT in function 32. Since the fax machine still rings when using the VIP code you have the option of receiving important messages. -
Page 45: Recording Memos
Internal Memo / “Note pad” You can record a personal message with this function. Your fax machine thus becomes a “note-pad” for you and the people around you. Messages can be heard on the fax machine itself or by remote control from a telephone. -
Page 46: Remote Access
Remote access You can also control the answering device functions on your fax machine from any telephone. If the telephone you wish to use has tone dialling, you can use it directly. If you use a telephone which only has pulse dialling, you need a dialling box. - Page 47 5 seconds in order to execute the delete command. DAY-MODE You can set your fax machine to DAY mode by pressing key . You will hear a long confirmation tone. TIMER mode is deactivated by this command.
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Page 48: Additional Functions
This chapter explains additional possibilities and functions of your fax machine. Copying You can use your fax machine to make copies of an original. When copying your fax machine switches automatically to resolution FINE. You may also choose PHOTO resolution when copying photographs or for an even finer definition. -
Page 49: Help Function
If you would like to print out a list of all stored short dial- and telephone book-numbers please proceed as follows: Select function 42. FUNCTION ∗ Press the OK key. Your fax machine will then print out the list. FUNCTION – 47 –... -
Page 50: Fax Reception: Expert
Check the number of rings before your external answering machine responds. If you have a serial configuration the total rings of your fax machine must be set to a higher level than the rings of the answering device. If your configuration is parallel the toll free rings of your fax machine must be set to a higher level than the rings of your answering device. -
Page 51: Troubleshooting
PHOTO. The document lacks contrast. Check the document. Your fax machine is faulty. Test the fax machine by making a copy. If your copy is faultless the correspondent's fax machine might be defective. Call service if necessary. Your fax or your recipients fax... - Page 52 Remedy You cannot phone or send faxes. Wrong dialling mode selected. Change the dialling mode with function You are operating your fax machine on a In Function 15, select PABX: Yes. private branch exchange and have not set it accordingly.
- Page 53 On lifting the handset of an The caller is trying to send a fax. You can start your fax machine by ∗ additional telephone you hear a pressing keys tone or silence.
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Page 54: Service Code
After deleting some or all of your custom settings please rerun EASY INSTALL. The following codes are at your disposal: Code No. 7117 This code erases all your modifications to the factory settings. The fax machine will therefore react in exactly the same way as on first installation. Code No. 7140 When you enter this code, all your entered settings and data will be erased, except for: •... -
Page 55: Care And Maintenance Instructions
Care and maintenance instructions The scanner glass and rollers of your fax machine should be cleaned of paper dust and scuff when necessary. Before opening the fax machine, make sure that you are electrically discharged by e.g. touching the metal housing of a grounded appliance, a water pipe or radiator. -
Page 56: 10 Appendix
8 points/mm (200 dpi) vertical: standard 3.85 lines/mm fine 7.7 lines/mm Photo mode 16 grey tones (fax machine without integrated answering device) 64 grey tones (fax machine with integrated answering device) Contrast control automatic Copying fine and photo resolution Data compression... - Page 57 Glossary additional device, additional telephone You can operate your fax machine together with additional devices such as (cordless) telephones, an answering machine etc. on a single telephone line. You have to enter some specific settings. document The written note you want to send by fax to another party.
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Page 58: Glossary 56
¹) 40 DMM ¹) General view of functions 3 volume of ring signal 19 pointer on the display 6 Glossary 56 Cleaning the fax machine 53 receiving faxes in memory Guarantee 61 Code Activating Easy Link 46... - Page 59 32 hands-free ¹) 31 to sub-addresses 35 Names with numbers later 35 recording a conversation ¹) Preparing your fax machine for correcting 30 which documents to use 32 remote access ¹) 44 deleting 30 Serial Telephone handset 6...
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Page 60: Your International Guarantee
In case your PHILIPS product is not working correctly or is defective, please contact your PHILIPS dealer. In the event you require service whilst in another country, a dealer address can be given to you by the PHILIPS Consumer Help Desk in that country.