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Philips Fax Machine Overview
Philips Fax Machine Overview

Philips Fax Machine Overview

Philips fax machine
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The fax machine you have purchased prints on plain paper by
means of an ink cartridge. It also enables you to use additional
devices, such as cordless phones. Your fax machine is also equipped
with features that help you install and use it.
To send a fax message that is more than one page, you can place
up to ten pages into the document feeder. In case you run out of
paper, faxes are stored until you print them out.
Your fax machine enables you to send and receive e-mail mes-
sages. After e-mail registration, fax messages can be transmitted
as e-mails via the Internet. Downloading and printing out Internet
pages is also an option.
Your fax is specially equipped for use with a computer. This means
that documents produced on your computer can be printed out
with the fax machine, even if they are in colour! Conversely, docu-
ments read in with the scanner can be processed on the compu-
ter.
Your fax machine comes with a detachable scanner. This enables
you to copy and then fax documents that cannot be fed into the
fax machine, such as pages out of books and magazines.
In addition, this fax machine provides copier features like: multi-
page copy, document enlargement and reduction as well as con-
trast adjustment.
Your fax machine fully supports the use of additional devices,
such as telephones, cordless telephones, external answering ma-
chines or any other telecommunication devices suitable. You can
transfer calls from the fax machine to a (cordless) telephone and
vice versa. You can also start fax reception from an additional
phone or stop the built-in answering device—if your fax ma-
chine has such a device—to start a telephone conversation.
If you press w twice, your fax machine will print out a page
describing the basic functions. It also provides information about
additional help pages concerning fax machine use.
EASY INSTALL will guide you through the installation of your
fax machine. Press w for more than two seconds and a sheet will
be printed out. Using this sheet together with the display prompts
will aid the installation of your machine. Once you have gone
through these steps the machine will automatically configure it-
self.
The fax switch separates fax and voice messages. For example, it
can receive fax messages silently, i.e. without ringing to avoid
causing a disturbance.
The operating modes S and M for day and night operation
allow you to decide on different modes during the day and at
night; how often the machine should ring prior to receipt of
faxes or before the answering machine is turned on; e.g. during
daytime it is assumed that calls should ring. After a set time the
fax reception is turned on or messages can be left on the (internal
or external) answering machine. At night it is assumed that dis-
turbances are minimised. Faxes are then received silently and calls
ring more quietly.
The timer U makes your fax machine switch automatically be-
tween S and M modes. The built-in clock makes your fax ma-
chine switch to M at 10 pm and back to S at 6 am. Of course
you can change these times according to your individual needs
or switch off the timer. The display will show the current set-
tings.
 Never expose your fax machine to rain or any other
form of moisture, in order to prevent the risk of
electric shock or fire.
 In a thunderstorm, disconnect the fax machine from
both the mains and the telephone line. If you are
unable to disconnect the fax machine, do not use it
and do not telephone due to the danger of lightning
strike and/or damage to the device.
S
S
S M M M M M U U U U U
S
S

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Summary of Contents for Philips Fax Machine

  • Page 1 If you press w twice, your fax machine will print out a page The fax machine you have purchased prints on plain paper by describing the basic functions. It also provides information about means of an ink cartridge. It also enables you to use additional additional help pages concerning fax machine use.
  • Page 2 Avoid operating the fax machine in direct model and production number of the product. sunlight. Ÿ Place the fax machine on a flat surface and ensure a The guarantee may not apply if: minimum clearance of 10 cm between the fax machine and other machines and objects.
  • Page 3 Call transfer ..............21 Hands-free operation (only with built-in answering device) ......21 Technical data ............... 40 Mute ................21 Glossary ............... 40 Calling line identification ..........21 Declaration of conformity ..........41 * only for fax machine with built-in answering machine...
  • Page 4 CD-Rom for connection to the PC Handset Installation guide Spiral cable for handset User manual Paper tray Fax machine Mains cable with power plug Paper feed flap and document feed slot Telephone handset Lever for paper ejection Operation panel Scanner...
  • Page 5 To change the resolu- tion press FINE/PHOTO. only for fax machine with built-in answering machine You can print out a list of functions by pressing MENU three (setting the DAY operating mode S) ....... 17 times.
  • Page 6 (two seconds): to store a name entry press briefly: to repeat the last five numbers you have dialled temporary mute of microphone during a call / transferring a call from the fax machine to another telephone (only for serial connections, see Glossary)
  • Page 7 @ @ @ @ @ for entering e-mail-addresses for special symbols press ALT key and desired key simulta- neously (e.g. ALT and Z for hyphen) to insert a space pñ pñ pñ pñ pñ for shifting to capital letters press p and desired key simul- taneously press briefly: to delete messages / entries / individual sym- bols...
  • Page 8 If you would like to use a cordless phone, there should be a distance of at least 15 cm in between the fax machine and the base station, otherwise you may hear acoustic interfer- ence in your handset.
  • Page 9 Before you can receive or copy documents, there has to be an ink cartridge in your fax machine. For this reason, a black cartridge for approx. 500 sheets has been inserted in your fax machine.
  • Page 10 Press the rod in the centre of the holder forwards. The display will show Confirm with OK. If your fax machine does not ask you automatically, after the new cartridge has been inserted, you can reset the copy counter in function 49 (see chapter Hints&Tips).
  • Page 11 Fold the paper feed flap forward, pull the paper out and close the flap again.  Never load paper while the fax machine is printing! Do not use paper that has already been printed on one side! This could lead to a paper jam.
  • Page 12 An additional telephone which is connected to a normal telephone line together with your fax machine must not be mixed up with a private branch exchange. If you wish to use your fax machine on a PABX you have to change some settings in function 15.
  • Page 13 In order to be able to use your fax machine as a printer and scanner in conjunction with your computer, you must connect In the UK you can select with function 15 only the connection it to the computer and install the software provided with the fax to a private branch exchange.
  • Page 14 Insert the enclosed printer cable to the corresponding sockets of the computer and of the fax machine. Reconnect the fax machine to the mains and switch on the computer. Close down all programs on the computer. Insert the installation CD provided with the fax machine.
  • Page 15 Press OK. Press w twice. You will receive a printout explaining how Open the flap on top of the fax machine and enter your to use the most important functions. It also specifies how to name by using the keyboard (see below).
  • Page 16 Select the desired ring signal with 0 to 9. Confirm your setting with OK. You can adjust the volume of the ring signal if the fax machine is in stand-by mode or if it is just ringing. Please note that different volumes can be set in S and M mode (see Fax switch).
  • Page 17 You may change-over the operating mode between S and repeat steps 2 to 8. M of your fax machine automatically using the timer function U. The integral clock ensures that your machine is changed over at 10 pm to M and at 6 am to S. Of course you may adjust these times to suit your own requirements.
  • Page 18 If you select then faxes are only auto- Code to start your fax machine if you lift the handset of matically printed out by your fax machine, if you activate the fax another telephone and you recognise that it is a fax (you reception by pressing START.
  • Page 19 Please refer to the operating instructions of Please avoid music in your outgoing message. your additional device to find out how to make this temporary If your fax machine is unable to recognise older fax machine adjustment. models, which do not transmit those signals that are...
  • Page 20 Choose a number between 0 and 9. Open the flap on the operation panel and enter a name If you have not connected your fax machine to the mains, it using the e-mail keyboard. Press OK. will not function at all - even for making telephone calls.
  • Page 21 To call up the caller’s list keep PP pressed for two seconds. Using u you can now step through the entries. The new You can transfer an existing phone call from your fax machine to entries are marked with an “...
  • Page 22 If transmission to case a document jam occurs, remove the scanner from the one of the recipients is not possible your fax machine will device and remove the document. continue transmission according to the list and retry transmission to the party missed.
  • Page 23 By means of this function documents which have been prepared for collection from another fax machine can be retrieved. Your fax machine can print a transmission report every time you have sent a document. This way you are given confirmation that your document has been received.
  • Page 24 You can allow a document to be polled from your fax machine. Insert the document in the document feed slot. If you wish to protect the document from unauthorised access, enter a code with function 23. Press MENU, 2 3 and confirm with OK.
  • Page 25 You can only enlarge or reduce documents with the scanner inserted. You can use your fax machine to make copies of an original. You In case a paper jam occurs or the ink cartridge or the may also choose PHOTO F and FINE f f f f f resolution (see chap- memory capacity is used up the copying process automati- ter Fax / Image quality).
  • Page 26 If the document consists of several pages, click on “auto- matic document feed”. Place the scanning device face front into the fax machine after use. Press both sides of the scanner down until you hear Press the “Scan” command.
  • Page 27 If the software installation has been performed successfully, your fax machine is now set up as a standard printer. You can now print out on the fax machine from any program you like. You can modify the printer settings for each respective application.
  • Page 28 If you select an Internet function without having set-up your Internet account, you To use your fax machine for e-mail transmission via the Internet, will be requested to perform set-up. Select function 17 and you need a server. This service will be provided free of charge go through set-up procedure.
  • Page 29 (max. ten pages). In order to download Internet pages, enter the Internet address. The desired Internet page will be sent to your fax machine and printed out. To follow links to other web pages is only possible by entering the correct site address (e. g. www.philips.com).
  • Page 30 Automatic reception of e-mails or Internet pages is barred, if you have set with function 31 and 32. If you lift the receiver of your fax machine and hear a whistling tone or silence, press START. This is useful for fax transmission to foreign countries. To do so you need to dial 00, and the international telephone number of the recipient.
  • Page 31 If you want to switch to the first message while listening to you record them. the other messages, press 1. Make sure that your fax machine stands on a hard, flat After listening to your messages the green lamp of the surface, because otherwise the microphone may be answering device b will stay on until all messages have covered.
  • Page 32 NO. Press OK to confirm. You can record a personal message with this function. Messages can be heard on the fax machine itself or by remote control from a telephone. Briefly press RECORD twice and wait for the con- firmation tone.
  • Page 33 Press 6 again within five seconds to execute the deleting command. If you want to listen to the messages recorded from another telephone, call your fax machine and wait for the answering 7 Switch answering machine off. machine to play the message.
  • Page 34 (blank) side of a docu- document properly. ment. The printer or scanner is faulty. Test the fax machine by making a copy. If your copy is faultless the correspondent's fax machine might be defective. Call service if necessary. Faxes are of poor quality.
  • Page 35 When you lift the receiver of your You are connected to a PABX system. Check the settings in function 15. fax machine you do not hear the dial You have connected your telephone Connect your telephone cable to the cable to the socket identified with socket on the bottom of your fax tone.
  • Page 36 Your correspondent is being informed In function 31 or 32 you can put the first ring your correspondent that the fax machine has taken the call the tollfree rings to a higher level does not hear the usual ringback already and that he has to pay charges.
  • Page 37 The PABX must be set up again by PABX incorrectly set up. been set up, your PABX cannot the manufacturer. obtain a server connection. Wrong cartridge inserted. Please use only the original Philips ink cartridges PFA 421 and PFA 424.
  • Page 38 Carefully remove the scanner by pulling it upwards on both sides. This code erases all your modifications to the factory settings. The fax machine will therefore react in exactly the same way as on first installation. When you enter this code, all your entered settings and data will...
  • Page 39 Use u to select: Confirm with OK. To align the cartrige, select: The fax machine prints out a test page with different values. Select with u the value where the lines are parallel. Never touch the nozzles and contacts with your fingers! Press OK.
  • Page 40 Standard A4-Paper 210x297 mm, 80 g/m Speech output: yes* Allowed operating parallel: Your connection is parallel, if you make a call with another tel- ephone and your fax machine does not respond as described under “serial” environment: temperature: 5 - 40 °C (see serial).
  • Page 42 remote control 33 DTMF Compatibility 40 Explanation 40 Access Completely silent operation Duration Internet 28 key 12, 15 Recording 31 Access code 33 Image quality 23 Compression Duration of recording 31 Additional devices 1 index 42 Data 40 Connection 12 Inserting Computer 13, 28 Additional telephone...
  • Page 43 Printing SMS 29 out from the PC 27 Space key 6 Name Private branch exchange Special settings 18 Entering 15 12, 13 START 6 New cartridge 39 Pulse dialling STOP 6 Night 1 Explanation 40 Storing numbers 20 Night mode 17 Sun (symbol) 17, 19 Number Entering 15...
  • Page 44 please contact your national tech- The CE mark confirms that the waste paper; corresponding to nical support centre. machine corresponds to the rel- your country’s demands dispose evant guidelines of the European the plastic foils either for recycling Initially contact your dealer if Union.

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