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Philips Fax Machine User Manual

Plain paper fax machine
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Dear Customer,
Below you will find some of the most important functions of your fax machine.
You have bought a fax machine which is capable of printing on standard A4 sheets and offers special support for use
with additional corded and cordless telephones. It also offers special features to simplify installation and convenient use.
Your fax machine is able to print a total number of 300 pages with a single ink film. For your convenience we have
included an ink film for 50 pages and 10 sheets of A4 paper with a smooth surface for the best print quality.
If you want to send a fax message or make a local copy on plain paper, you can place up to 10 pages in the document
feeder. Each page is automatically transmitted or copied without further support.
Besides the capability to print on plain paper, your fax machine offers support for your additional corded and cordless
telephones. You can either use your existing cordless telephone, or any new modern type suitable for use with the
standard PTT network.
To benefit easily from all functions and features, your fax machine also offers a dedicated INSTALL/HELP key. When
pressed, your machine prints an overview of all the basic operations of the fax machine. This allows you to use more
complicated functions without having to search for them in this user guide.
The INSTALL/HELP key is also used to guide you through the installation of the product. When pressed for more than
2 seconds, you will automatically start the "EASY INSTALL" function. A sheet will be printed out and together with the
display this printout will help you to set up your fax machine. Press the INSTALL/HELP key for 2 seconds and answer
the questions on the display. You can verify this configuration by printing out the function list (3 times OK key).
On first installation of your fax machine please use the sheet
"EASY INSTALL" enclosed with your packaging!
PLAIN PAPER FAX MACHINE
PRINTING
AUTOMATIC TRANSMISSION
ADDITIONAL (CORDLESS) TELEPHONE
INSTALL/HELP KEY
EASY INSTALL
INSTALL
keep pressed
for at least
HELP
2 seconds
– I –

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Summary of Contents for Philips Fax Machine

  • Page 1 PRINTING Your fax machine is able to print a total number of 300 pages with a single ink film. For your convenience we have included an ink film for 50 pages and 10 sheets of A4 paper with a smooth surface for the best print quality.

  • Page 2: Safety Instructions

    · Do not allow any liquid to enter the fax machine. Otherwise there is a risk of electric shock or other injury to people and severe damage to the fax machine. If any liquid does enter the fax machine, immediately remove the power plug and have the fax machine professionally inspected.
  • Page 3 1 INTRODUCTION 2 INSTALLATION 3 BASIC FUNCTIONS ∗ 4 THE FAX SWITCH (operating modes, additional phones and answering device) 5 THE TELEPHONE 6 THE FAX 7 TROUBLESHOOTING 8 APPENDIX – 1 –...

  • Page 4: Table Of Contents

    2 Installation ..........8 Size compression ..........33 The correct location ..........8 Fax journal ............. 34 Connecting the fax machine ........9 Changing the transmission speed ......34 Replacing the ink film ..........11 Transmission report—error report ......34 Loading and removing paper .........

  • Page 5: Introduction

    1 Introduction Important information Connection of your fax machine to the telephone line: your fax machine has been tested in conformity with standards UL 1950, EN 60950 and IEC 950 and may only be operated on networks conforming to these standards.

  • Page 6: Location Of Controls

    Location of controls 1 - 9 A - Z FINE PHOTO INSTALL START HELP FUNCTION COPY PQRS WXYZ TEL/FAX FINE/PHOTO DIAL CHECK DISPLAY STOP 1 CURSOR LEFT key: Press briefly: to select options/to adjust the volume/to delete a character Press and hold (at least for 2 seconds): delete a complete line 2 Display (also see chapter 1 Introduction/Description of the machine) 3 FUNCTION/OK key: for calling up functions/to confirm entries/for rapid access to fax reports 4 CURSOR RIGHT key: to select options/to adjust the volume/to insert a blank when entering a name...

  • Page 7: General View Of Functions

    General view of functions To keep the use of functions as simple as possible, they are grouped logically. You can print out a list of all functions: Press the FUNCTION key three times. Below please find an example of a function list: FUNCTION Below you will find a list of all functions with a short description.

  • Page 8: Description Of The Machine

    Description of the machine 1 Mains cable with power plug 2 Paper refill flap 3 Paper feed mechanism 4 Paper tray 5 Spiral cable for the telephone handset 6 Telephone handset 7 Operation panel 8 Document outlet 9 Document feed slot 10 Document width adapter 11 Paper outlet 12 Front ink film compartment...

  • Page 9: Installation

    Location of the base station of cordless telephones If you would like to connect a cordless phone together with your fax machine, and if you place the base station in immediate proximity to the fax machine, please leave a clear space of at least 15 cm, otherwise you may hear acoustic interference in your handset.

  • Page 10: Connecting The Fax Machine

    Connecting to the telephone socket Turn the machine upside down. Connect the telephone cable to the fax machine by inserting it in the socket on the bottom of the machine identified with LINE. Insert the cable in the groove provided.
  • Page 11 If the fax machine has not yet been loaded with ink film and/or paper, the CHECK DISPLAY lamp flashes, and the following message appears on the display: In standby mode (the display shows time and date) your fax machine is automatically in energy saving mode. – 9 –...

  • Page 12: Replacing The Ink Film

    Your phone can dial in two different ways. Older telephone systems usually work with pulse dialling whilst modern, digital systems use tone dialling. You can change the dialling mode of your fax machine. If you do not know which method your line uses, contact your telephone company.
  • Page 13 Load a new ink film, because your cover back. side in order to lift it out of its seat. fax machine cannot work correctly without it. If, on replacing the ink film, you notice that the colour of the grey printer roller has discoloured to black, you must clean the roller (see chapter 7 Troubleshooting/Care and maintenance instructions).

  • Page 14: Loading And Removing Paper

    Loading paper Before you can receive or copy documents, paper must be loaded in your fax machine. Please only use the following paper format: standard A4—210 x 297 mm. The fax machine works with normal paper used for writing and copying and has been optimised for smooth 80 g/m paper.

  • Page 15: Easy Install Function

    Do not pull the paper out from the top of the machine because doing so can tear the paper and disrupt the functionality of the fax machine. Easy Install function Using EASY INSTALL your fax machine will be configured according to your local conditions. INSTALL Press the INSTALL/HELP key for at least 2 seconds. Your fax machine will print one page with the header EASY INSTALL.

  • Page 16: Connecting Additional Devices

    (for UK: So long as the Ringer Equivalent Number (REN value) on the line doesn’t exceed 4. The REN value of this fax is 1). If you want to receive fax messages by modem, make sure that your fax machine is set to the TEL mode.

  • Page 17: Connecting To A Private Branch Exchange

    Connecting to a private branch exchange (several PTT lines) Connect the fax machine to an extension line of the private branch exchange (PABX). In order to operate your fax machine on an extension, you need to enter the appropriate settings in function 15.

  • Page 18: Basic Functions

    Press the OK key to confirm. FUNCTION Entering time and date You can enter the current time and date. At the turn of the millennium your fax machine will switch automatically from 99 to 00. Press the FUNCTION key. FUNCTION Select function 12.

  • Page 19: Entering Your Number

    Entering your number “Your name” and “your telephone number” are transmitted at the top of each page (the first 4 mm) together with the date, time and page number. ∗ Use the key or the key to enter the “+”, that is often used in international fax numbers in front of the country code, and the CURSOR RIGHT key ( ) to enter a space.

  • Page 20: Correction Of Names And Numbers

    Press the FUNCTION key. FUNCTION Enter function 14. ∗ Press the OK key. FUNCTION Example for entering your name: Press the key , for example. The cursor will remain in the same position. ∗ Press the key again. The key now enters the second letter marked on it.

  • Page 21: Type Of Ring Signal

    FUNCTION Volume of the ring signal You can adjust the volume of the ring signal if the fax machine is in standby mode or if it is just ringing. Press the CURSOR LEFT or CURSOR RIGHT key. The display shows the current setting for about 3 seconds.

  • Page 22: The Fax Switch

    4 The fax switch Operating modes Your fax machine has three different operating modes. It is set to TEL/FAX mode by default which allows both automatic fax reception as well as the operation of an external answering device and external telephones. Use the TEL/FAX key to switch between the following operating modes: •...

  • Page 23: Ring Count

    . Should this fail to work press the START key of your fax machine. When you've taken a call at one of the external phones and you hear in the background that the fax machine has ∗ already picked up, you can force the fax machine to hang up by pressing the key twice.

  • Page 24: External Answering Device

    1) Ensure that the TEL or TEL/FAX mode has been set. 2) Set the ring count of your answering machine to two and that of your fax machine to four. 3) The announcement text of your answering machine should be shorter than 10 seconds.

  • Page 25: The Telephone

    Making a call Dial the desired number. If you enter a wrong digit, delete it using the CURSOR LEFT key. Lift the handset. The fax machine will dial. During the call, the call duration appears on the display after about 10 seconds.

  • Page 26: Telephone Book

    All you have to do is to store the numbers with the corresponding names first. The telephone book function on your fax machine has spaces for up to about 50 numbers with their corresponding names. The exact figure depends on the length of each entry.

  • Page 27: Correcting And Deleting Stored Short Dial Or Telephone Book Entries

    ∗ As soon as the display shows the desired name, you can pick up the handset or press the DIAL key. Now the fax machine will start to DIAL dial and the number is displayed. If you want to send a fax, press the START key.

  • Page 28: Short Dial And Telephone Book List

    Select function 42. FUNCTION ∗ Press the OK key. Your fax machine will then print out the list. FUNCTION On-hook dialling The DIAL key has the same effect as lifting the handset. You can enter a number and will hear the connection being made over the built-in loudspeaker.

  • Page 29: The Fax

    6 The fax This chapter explains all fax functions provided. Sending faxes Which documents to use In order to avoid transmission errors you must use good quality, legible originals. Therefore, keep to the following guidelines: single letters: several letters: Width: 148 - 217 mm Width: 148 - 217 mm...
  • Page 30 If the number you are calling is engaged or you cannot make a connection, your machine will automatically redial the number after some time. Transmission now begins. The recipient fax machine will now transmit it’s sender identification, which will appear in your display.

  • Page 31: Improving The Picture Quality

    Transmissions of documents will take longer in FINE or PHOTO resolution. In PHOTO resolution mode, the texts become lighter and therefore less legible. Polled reception Polled reception means that your fax machine can retrieve fax messages which have been prepared for collection from another fax machine. Quick polling With this function you can download information simply and quickly by dialling a number using the dialpad with the handset replaced and confirm with the OK key.

  • Page 32: Faxing To Sub-Addresses

    R key. Then enter the required sub-address. If you are not sure whether your fax polling service supports sub-addresses, please contact your polling service operator. Polling send You can allow a document to be polled from your fax machine. Select function 23. FUNCTION ∗...

  • Page 33: Delayed Send

    Enter the telephone number. ∗ START COPY Press the START or OK key. The fax machine is now ready to send and displays the programmed transmission time. FUNCTION Removing the document will terminate your “send later”-status. Please note that you can still make telephone calls while this function is activated.

  • Page 34: Fax Journal

    Transmission report—error report If you like your fax machine can print a transmission report every time you send a document. This way you are given confirmation that your document has been received. You can switch on this function if required. If an error occurs during transmission you will be informed on the error report, which is printed out even if the transmission report function is switched off.

  • Page 35: Troubleshooting

    PHOTO. The document lacks contrast. Check the document. Your fax machine is faulty. Test the fax machine by making a copy. If your copy is faultless the correspondent’s fax machine might be defective. Call service if necessary. Your fax or your recipients fax...
  • Page 36 Remedy You cannot phone or send faxes. Wrong dialling mode selected. Change the dialling mode with function You are operating your fax machine on a In function 15, select PABX: Yes. private branch exchange and have not set it accordingly.
  • Page 37 The ring count of the answering machine Set the ring count of the answering answering machine and cannot is higher than that of the fax machine. machine to 1 - 2. The ring count of the fax receive any faxes.

  • Page 38: Service Code

    After deleting some or all of your custom settings please rerun an Easy Install. The following codes are available to you: Code No. 7117—This code erases all your modifications to the factory settings. The fax machine will therefore react in exactly the same way as on first installation.

  • Page 39: Poor Output Quality When Copying Or Sending Fax Messages

    Do not use the fax cleaners available on the market which are drawn through the machine automatically. By doing so you can damage your fax machine! – 37 –...

  • Page 40: Appendix

    8 Appendix Technical specification Compatibility ITU Group 3 Type of connection outside line (PSTN) / extension (PABX) Flashtimes outside line: 100 ms extension (PABX): 100 ms Size of document Width: single letters 148 - 217 mm several letters 148 - 217 mm Length: single letters 100 - 600 mm...

  • Page 41: Glossary

    Glossary additional device, additional telephone You can operate your fax machine together with additional devices such as (cordless) telephones, an answering machine etc. on a single telephone line. You may have to enter some specific settings to do this. Calling Line Identification (CLI) A network-provided service feature that notifies your fax machine of the phone number from which the call has originated.

  • Page 42: Index

    7 Feeding documents in 27 connection of additional Index of your fax machine 7 Fine mode devices 13 Correction pointer on the display 6 correct location 7 of names and numbers 18 sending a fax 29 Easy Install function 13...
  • Page 43 18 Standby mode 9 of the base station of Storing cordless telephones 7 how to delete stored of the fax machine 7 entries 25 numbers and names with technical term 39 function 16 24 Pulse dialling 9 short dial numbers 23...

  • Page 44: Your International Guarantee

    12 months from date of purchase. This international PHILIPS guarantee complements the existing national guarantee obligations to you of dealers and PHILIPS in the country of purchase and does not affect your statutory rights as a customer.

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