Page 1 Octopus F200/400/650 Octophon F640 TDM key module for Octophon F640 Octophon F640 Busy Lamp Field Operating Instructions ==!"§==Systems=...
Page 2: Important Information
Important Information Important Information Never open the telephone or a key module. Should you encounter any problems, contact the responsible service personnel. Use only original accessories. The use of other accessories may be hazardous and will render the warranty, extended manufacturer’s liability and the CE marking invalid. Trademarks The device conforms to the EU directive 1999/5/EC as attested by the CE marking.
Page 3: Table Of Contents
Contents Contents Important Information......2 Trademarks ..............2 Location of the telephone .
Page 4 Contents Making Calls – Basic Functions....26 Answering Calls..............26 Answering a call via the handset .
Page 5 Contents Making Calls – Convenience Functions ... .44 Answering Calls ..............44 Accepting a Specific Call for Your Colleague .
Page 6 Sensors (Octopus F200/400 Only) ........
Page 7 Checking the Key Assignment ..........117 Different Displays in a Octopus F900 Environment.
Page 8: General Information
General information General information About this manual This document contains general descriptions of the technical options, which may not always be available in individual cases. The respective features must therefore be individually de- fined in the terms of the contract. If a particular function on your phone is not available to you, this may be due to one of the following: The function is not configured for you or your telephone.
Page 9: Intended Use
General information Intended use The Octophon F640 TDM phone is a desktop unit designed for voice transmission. It can also be used as a workstation device. Any other use is regarded as unauthorized. Telephone type The identification details (exact product designation and serial number) of your telephone can be found on the nameplate at the rear of the base unit.
Page 10: Single-Line Telephone/Multi-Line Telephone
General information Single-line Telephone/Multi-line Telephone Your Octophon F640 TDM is a "multi-line telephone". This means that your service personnel can configure multiple lines on your phone, which is not the case with single-line phones. Each line is assigned an individual phone number which you can use to make and receive calls.
Page 11: Getting To Know Your Octophon F640 Tdm Phone
Getting to know your Octophon F640 TDM phone Getting to know your Octophon F640 TDM phone The following sections describe the most frequently used operating elements and the dis- plays on your phone. Octophon F640 TDM user interface You can make and receive calls as normal using the handset. The display permits intuitive operation of the phone Page 19.
Page 12: Ports On The Underside Of The Phone
Getting to know your Octophon F640 TDM phone Ports on the underside of the phone Octopus F200/400/650 USB slave Headset key module for Octophon F640 Handset Octophon F640 TDM properties Display type LCD, 40 x 6 characters Illuminated display Programmable sensor keys...
Page 13: Key Modules (Optional)
Getting to know your Octophon F640 TDM phone Key Modules (optional) To use one or more key modules, you always need an external power supply. Other technical explanations, safety notices, and installation instructions can be found in the relevant documentation. You can download these from the Internet at http://www.t-com.de.
Page 14: Octophon F640 Busy Lamp Field
Getting to know your Octophon F640 TDM phone Octophon F640 Busy Lamp Field The Octophon F640 Busy Lamp Field is a key module, attached to the side of the phone, that provides 90 additional illuminated, programmable sensor keys. Like those on the phone, these sensor keys can be programmed and used according to your needs Page 17.
Page 15: Keys
Getting to know your Octophon F640 TDM phone Keys Function keys Function when key is pressed End (disconnect) call. Redialing Page 30. Button for call forwarding (with red LED) Page 33. Open mailbox (with red LED key) Page 22. Open the phone’s main menu (with red LED key) Page 23.
Page 16: 5-Way Navigator
Getting to know your Octophon F640 TDM phone 5-way Navigator Remove the protective film from the ring around the 5-way navigator before using the phone. With this control, you can manage most of your phone’s functions, as well as its displays. Operation Functions when key is pressed Press...
Page 17: Programmable Sensor Keys
Getting to know your Octophon F640 TDM phone Programmable sensor keys Your Octophon F640 TDM has 6 illuminated sensor keys. You can assign functions to them on two levels. Increase the number of sensor keys by adding a key module Page 13.
Page 18: Keypad
Getting to know your Octophon F640 TDM phone Keypad In cases where text input is possible, you can use the keypad to input text, punctuation and spe- cial characters in addition to the digits 0 to 9 and the hash and asterisk symbols. To do this, press the numerical keys repeatedly.
Page 19: Display
Getting to know your Octophon F640 TDM phone Display Your Octophon F640 TDM comes with a tilt-and-swivel black-and-white LCD display. Adjust the tilt and contrast to suit your needs Page 42. Idle Mode Status bar Do not dis- 10:29 Wed 28.03.07 Sensor key labels Page 76 Mirea, Ch.
Page 20: Telephony Dialogs
Getting to know your Octophon F640 TDM phone Telephony Dialogs Connection-dependent conditions and situations, e. g. when your telephone rings, when di- aling a number, or during a call, are depicted graphically on the display. Situation-dependent functions that appear on the display automatically can be selected and activated with the 5-way navigator Page 16.
Page 21 Getting to know your Octophon F640 TDM phone Appearance during an ongoing call Example: You are connected with a caller. Icon indicating call status Smith Michael 3:16 Call duration 100168 Current connection Consultation Options relevant to situation; scroll bar Save number shows that more options are available.
Page 22: Mailbox
Getting to know your Octophon F640 TDM phone Mailbox Depending on your communications platform and its configuration, the mailbox key gives you access to messages from services such as Unified Messaging System (UMS). The mail- box also keeps track of callbacks. Messages and Voicemails New messages or voicemails are indicated on the display in idle mode Page 19;...
Page 23: Menu
Getting to know your Octophon F640 TDM phone Menu With the menu key , you can access your communications system’s service menu or make telephony-related settings. As long as you are in the menu, the menu key LED shines red. Menu Program/Service Dialing preparation...
Page 24: Dialing Preparation
Getting to know your Octophon F640 TDM phone Dialing preparation Activate "Dialing preparation" to use en-bloc dialing on your Octophon F640 TDM. This means . You engage the line only after you have fully entered the number and con- firmed. Activate/deactivating en-bloc dialing Press the menu key , use the 5-way navigator to select "Dialing preparation on"...
Page 25: Call Pop-Up
Getting to know your Octophon F640 TDM phone Call Pop-up Activate call pop-up if you want a pop-up window in the display to notify you of incoming calls during an ongoing call. Example: second call when call pop-up is on Smith Michael 3:16 Information about current call...
Page 26: Making Calls - Basic Functions
Making Calls – Basic Functions Step by Step Making Calls – Basic Functions Answering Calls Special default ring signaling is set for your telephone: • When you receive an internal call, your telephone rings once ev- ery four seconds (single-tone sequence). •...
Page 27: Switching To Speakerphone Mode
Making Calls – Basic Functions Step by Step Ending the call: Press the key shown. The LED goes out. Press the key shown. Suggestions for using speakerphone mode: • Tell the other party that you are using speakerphone mode. • The speakerphone works bests at a low receiving volume. •...
Page 28: Open Listening In The Room During A Call
Making Calls – Basic Functions Step by Step Open Listening in the Room During a Call You can let other people in the room join in on the call. Let the other party know that you have turned on the speaker. Prerequisite: You are conducting a call via the handset.
Page 29: Making Calls
Making Calls – Basic Functions Step by Step Making Calls Off-Hook Dialing Lift the handset Internal calls: Enter the phone number. External calls: Enter the external code and the station number. The called party does not answer or is busy: Replace the handset.
Page 30: Redialing A Number
Making Calls – Basic Functions Step by Step Redialing a number The last three external telephone numbers dialed are stored automat- ically. You can redial them simply by pressing a key. The station number appears on your screen for two seconds and is then dialed.
Page 31: Turning The Microphone On And Off
Making Calls – Basic Functions Step by Step Turning the Microphone On and Off To prevent the other party from listening in while you consult with someone in your office, you can temporarily switch off the handset microphone or the handsfree microphone. You can also switch on the handsfree microphone to answer an announcement via the tele- phone speaker (speaker call, Page 45).
Page 32: Calling A Second Party (Consultation Hold)
Confirm. Consultation Enter the number of the party to which you want to transfer the call. Announce the call, if necessary. Replace the handset. Select and confirm Transfer ”Different Displays in a Octopus F900 Environment” Page 118...
Page 33: Call Forwarding
Making Calls – Basic Functions Step by Step Call forwarding Using Variable Call Forwarding You can immediately forward internal or external calls to different in- ternal or external telephones (destinations). (External destinations re- quire special configuration in the system.) Press the key shown. Open the idle menu Page 19.
Page 34: Using Call Forwarding No Reply (Cfnr)
Making Calls – Basic Functions Step by Step Using Call Forwarding No Reply (CFNR) Calls that are not answered after three rings (=default, can be adjust- ed by service personnel) or that are received while another call is on- going can be automatically forwarded to a specified telephone. Press the key shown.
Page 35: Call Forwarding In The Carrier Network And Forwarding Multiple Subscriber Numbers (Msn)
Making Calls – Basic Functions Step by Step Call Forwarding in the Carrier Network and Forwarding Multiple Subscriber Numbers (MSN) If this function has been configured (contact your service personnel), you can forward calls to your assigned multiple subscriber number (MSN) (DID number) directly within the carrier network.
Page 36: Using Callback
Making Calls – Basic Functions Step by Step Using Callback You can request a callback if the station called is busy or if nobody answers. This feature saves you from having to make repeated at- tempts to reach the user. You receive a callback, •...
Page 37: Checking And Canceling A Saved Callback
Next callback additional entries. Deleting a displayed entry: Confirm. Delete Ending Retrieval: Select and confirm. Exit Press the key shown. The LED goes out. Press the key shown. The LED goes out. ”Different Displays in a Octopus F900 Environment” Page 118...
Page 38: Saving Selected Dialing On A Sensor Key
If both layers of a key are assigned, different assignment combina- tions are possible depending on the assignment and programming of your Octopus F ("Extended key functionality"; ask the responsible technician). When saving an internal number, you can e. g. decide whether the key should support the LED display (Save with LED) or not (Save with- out LED).
Page 39: Dialing With Dds Keys
Making Calls – Basic Functions Step by Step If you make a mistake: Press. This deletes all entered digits. The phone automatically recognizes whether you want to save an in- ternal or external number. You can choose only between "Save without LED" or "Save with LED" with in.
Page 40: Configure Telephone
Making Calls – Basic Functions Step by Step Configure telephone Adjusting the Receiving Volume During a Call You are conducting a call. Raise or lower the volume. Keep pressing the key until the desired vol- ume is set. Save. Adjusting the Ring Volume Press these keys while the phone is idle.
Page 41: Adjusting The Speakerphone To The Room Acoustics
Making Calls – Basic Functions Step by Step Adjusting the Speakerphone to the Room Acoustics To help the other party understand you clearly while you are talking into the microphone, you can adjust the telephone to the acoustics in your environment: "Quiet room", "Normal room" and "Noisy room". Press these keys while the phone is idle.
Page 42: Adjusting The Display To A Comfortable Reading Angle
Making Calls – Basic Functions Step by Step Adjusting the Display to a Comfortable Reading Angle You can swivel the display unit. Adjust the display unit so that you can clearly read the screen. Illuminated display When operating the Octophon F640 TDM, e. g. when entering a number, the display automatically lights up.
Page 43: Selecting The Language Of Screen Prompts
Making Calls – Basic Functions Step by Step Selecting the Language of Screen Prompts Press the key shown. Select and confirm. More features Confirm. Select language Select the language you wish to use (such as "Spanish") and press Spanish the "OK" dialog key to confirm.
Page 44: Making Calls - Convenience Functions
Confirm. Accept call If you know the number of the telephone that is ringing, enter it direct- Press the flashing key. Accepting a call in a team Page 105. ”Different Displays in a Octopus F900 Environment” Page 118...
Page 45: Rejecting Calls
Making Calls – Convenience Functions Step by Step Rejecting Calls You can reject calls which you do not wish to take. The call is then sig- naled at another definable telephone (contact your service person- nel). The phone is ringing. The caller appears on the screen. Press the key shown.
Page 46: Answering A Call With A Headset
Making Calls – Convenience Functions Step by Step Enabling and Disabling Handsfree Answerback Open the idle menu Page 19. Select and confirm, HF answerback on select and confirm. HF answerback off Answering a Call With a Headset Prerequisite: Your telephone rings. Confirm.
Page 47: Answering Calls From The Entrance Telephone And Opening The Door
Making Calls – Convenience Functions Step by Step Answering Calls from the Entrance Telephone and Opening the Door If an entrance telephone has been programmed, you can use your telephone to speak to someone at the entrance telephone and to ac- tivate a door opener.
Page 48: Accepting A Call From An Answering Machine
Making Calls – Convenience Functions Step by Step Activating the door opener: Press the key shown. Select and confirm. More features Select and confirm. Door opener on Dial the entrance telephone number. Enter the five-digit code. Default code = "00000". Select the displayed function and press the "OK"...
Page 49: Making Calls
Making Calls – Convenience Functions Step by Step Making Calls En-Bloc Sending / Correcting Numbers Prerequisite: You have activated "Call preparation" Page 24. Internal calls: Enter the phone number. External calls: Enter the external code and the station number. Dialing entered/displayed numbers: Lift the handset Confirm.
Page 50: Using A Caller List
Press the key shown. The LED goes out. Detailed view of a call Prerequisite: You have retrieved the caller list and the selected call is displayed. Press to view detailed information. ”Different Displays in a Octopus F900 Environment” Page 118...
Page 51 Making Calls – Convenience Functions Step by Step Dialing a Station Number from the Caller List Prerequisite: You are viewing the detailed view of a call. Select and confirm. Call The caller is automatically deleted from the caller list when a connection is finally set up.
Page 52: Speed Dial
9). If the speed- dial number is already in use, the programmed station number ap- pears on the screen. Confirm. Change First enter the external code and then the external station number. Confirm. Save ”Different Displays in a Octopus F900 Environment” Page 118...
Page 53 Making Calls – Convenience Functions Step by Step If you make a mistake: Select and confirm. This deletes all entered digits. Previous Confirm. Next Select and confirm. Change Select and confirm. Delete Select and confirm. Exit...
Page 54: Dialing A Number From The Internal Directory
Making Calls – Convenience Functions Step by Step Dialing a Number From the Internal Directory The internal directory contains all station numbers and system speed-dial numbers assigned to a name. Contact your service per- sonnel to find out if one was configured for your system. Prerequisite: Names have been assigned to the station numbers stored in the system.
Page 55: Dialing From The Telephone Database (Ldap)
Making Calls – Convenience Functions Step by Step Dialing from the Telephone Database (LDAP) If configured (ask your service personnel), you can search for direc- tory data in the LDAP database and dial the number of any subscriber you find there. Prerequisite: The LDAP search feature has been configured in the system.
Page 56 Making Calls – Convenience Functions Step by Step The result is displayed: If only one name is found, it is displayed. Confirm. Call If several names are found (max. 50), the first name is displayed. Press, select and confirm, Scroll Next select and confirm to go to the next or previous entry.
Page 57: Using Mailboxes
Open the idle menu Page 19. Select and confirm Speaker call Enter the phone number. Responding to a speaker call Page 45. ”Different Displays in a Octopus F900 Environment” Page 118...
Page 58: Talking To Your Colleague With Discreet Calling
Making Calls – Convenience Functions Step by Step Talking to Your Colleague with Discreet Calling If this function has been configured (ask your service personnel), you can join an ongoing call conducted by an internal user at a system telephone with display. You can listen in unnoticed and speak to the internal user without be- ing overheard by the other party (discreet calling).
Page 59: Assigning A Station Number
Dialing aid from your telephone for another telephone: Press the key shown. Select and confirm. Associated dial Enter the internal station number ("Dial for:"). Enter the number you wish to dial. ”Different Displays in a Octopus F900 Environment” Page 118...
Page 60: During A Call
Making Calls – Convenience Functions Step by Step During a call Using Call Waiting Callers can still reach you while you are engaged in another call. A signal alerts you to the waiting call. You can ignore or accept the second call. When you accept the waiting call, you can either end the first call or place it on hold and resume the call later on.
Page 61: Preventing And Allowing Call Waiting (Automatic Camp-On)
A one-time special dial tone then alerts you to the waiting call. Activating Open the idle menu Page 19. Select and confirm. Waiting tone on Deactivating Open the idle menu Page 19. Select and confirm. Waiting tone off ”Different Displays in a Octopus F900 Environment” Page 118...
Page 62: Parking A Call
If the park slot number you enter is not in use, you cannot retrieve the call. If a parked call is not picked up, after a specific period of time the call is returned to the telephone from where it was parked (recall). ”Different Displays in a Octopus F900 Environment” Page 118...
Page 63: Holding External Calls
Making Calls – Convenience Functions Step by Step Holding external calls If you have programmed a hold key on your phone Page 71, you can put external calls on hold. Then all other stations can accept the call on the assigned trunk. Press the "Hold"...
Page 64: Conducting A Conference
Making Calls – Convenience Functions Step by Step Conducting a Conference In a conference call, you can talk to as many as four other parties at the same time. These may be internal or external users. Call the first party. Select and confirm.
Page 65: Ending A Conference (Initiator Only)
You can use the keys through transmit DTMF signals. Ending the call also deactivates DTMF suffix dialing. Your system may be configured so that you can start DTMF suffix-dialing immediately after setting up a connection. ”Different Displays in a Octopus F900 Environment” Page 118...
Page 66: Recording Calls
Making Calls – Convenience Functions Step by Step Recording calls If configured (contact your service personnel for details.), you can record an active call. Prerequisite: You are on a call, the "Recording" key is configured Page 71. Press the "Recording" key. The LED lights up. You and the other party hear an announcement that recording has started and as long as recording is still running, you hear an acoustic signal approx.
Page 67: Transferring A Call After A Speaker Call (Announcement) In A Group
Replace the handset. Select and confirm Transfer If the connection between the two other parties is not estab- lished within 45 seconds, the call from the first part returns to you (recall). ”Different Displays in a Octopus F900 Environment” Page 118...
Page 68: Trunk Flash
Prerequisite: You have set up an external connection. Press the key shown. Select and confirm. Calls Select and confirm Trunk flash Enter the service code and/or telephone number. ”Different Displays in a Octopus F900 Environment” Page 118...
Page 69: If You Cannot Reach A Destination
Making Calls – Convenience Functions Step by Step If You Cannot Reach a Destination ... Call Waiting (Camp-On) Prerequisite: You have dialed an internal number and hear a busy signal. It is important that you reach the called party. Wait (approx. 5 seconds) until "Camp-on" appears on the display and Camp-on the busy tone is followed by the ring tone.
Page 70: Using Night Answer
Making Calls – Convenience Functions Step by Step Using Night Answer When night answer mode is active, for example during a lunch break or after office hours, all external calls are immediately forwarded to a specific internal telephone (night station). The night station can be defined by service personnel ( standard night answer service) or by you (temporary night answer service).
Page 71: Saving Functions, Procedures And Appointments
Saving functions, procedures and appointments Step by Step Saving functions, procedures and appointments In addition to numbers Page 38 you can also program frequently used functions or procedures (several operating steps) on the keys of your phone or key module if they are not preassigned and locked. You can also assign a key in two layers if you have configured a key as a shift key Page 71 and the extended key functionality is active...
Page 72 Saving functions, procedures and appointments Step by Step You now reach the function directly by pressing the key. With activatable/deactivatable functions, e. g. "Do not disturb", you activate the function with one touch of the button and de- activate it with the next. . Display messages when saving functions, see page 124.
Page 73 Saving functions, procedures and appointments Step by Step Repdial key (Internal), Direct station select: Party not on a call. Party is on a call or has activated DND. Flashing quickly, I’m being called, please accept. Flashes slowly - another party is being called and has not yet an- swered.
Page 74 Saving functions, procedures and appointments Step by Step View number of calls: No callers waiting. Flashing quickly, callers waiting (certain number is exceeded). B Flashing quickly, callers waiting (certain number is reached). Data I/O Service: No connection to an application. Active connection to an application.
Page 75: Programming Sensor Keys With A Procedure (Operating Steps)
Saving functions, procedures and appointments Step by Step Programming sensor keys with a proce- dure (operating steps) Numbers and functions which require further input, i.e. which con- tain several operating steps, can be saved on a sensor key of the tele- phone.
Page 76: Changing The Label On A Sensor Key
Saving functions, procedures and appointments Step by Step Select the saved procedure by pressing the key. Procedures with activatable/deactivatable functions are acti- vated with one press of the button and deactivated with the next. During a call you can also press the procedure key, the saved digits are automatically transmitted as DTMF signals Page 65.
Page 77: Appointments Function
Saving functions, procedures and appointments Step by Step Appointments Function You can tell your telephone to give you a call when you want to be re- minded of an appointment Page 78. To do this, you need to save the time you want the call to be made. You can enter a single appointment that will take place in the next twenty four hours, or you can enter a daily recurring appointment.
Page 78: Using Timed Reminders
Saving functions, procedures and appointments Step by Step Using Timed Reminders Prerequisite: You must have saved a timed reminder Page 77. The current time is the time stored. The phone is ringing. The timed reminder appears on the screen. Reminder at 1200 Press the key twice.
Page 79: Displaying And Assigning Call Charges
The connection charges for the last chargeable call conducted are displayed first. Five seconds later, the total accumulated connection charges appear. Press the key shown. Select and confirm. More features Select and confirm Show call charges ”Different Displays in a Octopus F900 Environment” Page 118...
Page 80: Displaying Call Charges For Another Telephone
Displaying and Assigning Call Charges Step by Step Displaying Call Charges for Another Tele- phone If this function is configured (contact your service personnel), you can display and print the chargeable calls for other telephones (such as a pay phone). Prerequisite: You have programmed the function "Show call charges"...
Page 81: Dialing With Call Charge Assignment
May be necessary, depending on how your system is configured; contact your service personnel for details. Enter the number of the external station. You can also enter the account code during an external call. ”Different Displays in a Octopus F900 Environment” Page 118...
Page 82: Privacy/Security
When you lift the handset, a special dial tone (continuous buzzing tone) reminds you that do not disturb is active. Authorized internal callers can automatically override the do not disturb function after five seconds. ”Different Displays in a Octopus F900 Environment” Page 118...
Page 83: Caller Id Suppression
Privacy/security Step by Step Caller ID Suppression You can prevent your station number or name from appearing on the displays of external parties you call. The feature remains active until you deactivate it. Activating Open the idle menu Page 19. Select and confirm.
Page 84: Monitoring A Room
Privacy/security Step by Step Monitoring a Room A telephone can be used to monitor a room. The function must be ac- tivated on the telephone that you want to monitor. Calling this telephone lets you hear what is going on in the room. Activating the telephone to be monitored: Press the key shown.
Page 85: Trace Call: Identifying Anonymous Callers
Privacy/security Step by Step Trace Call: Identifying Anonymous Callers You can have the carrier identify malicious external callers. You can save the caller’s station number during the call or for 30 seconds af- ter the call ends. However, it is essential that you do not replace your handset during this time.
Page 86: Locking The Telephone To Prevent Unauthorized Use
Privacy/security Step by Step Locking the Telephone to Prevent Unau- thorized Use You can prevent unauthorized persons from using your telephone and its electronic notebook during your absence. Prerequisite: You must have configured a personal identification number (PIN) for your telephone Page 88.
Page 87: Locking Another Telephone To Prevent Unauthorized Use
PINs. Press the key shown. Confirm Lock all phones Enter the internal number of the telephones that you want to lock or unlock. Confirm, *=lock phone Select and confirm. #=unlock phone ”Different Displays in a Octopus F900 Environment” Page 118...
Page 88: Saving Your Pin
If you have not yet assigned a PIN, use the PIN "00000" the first time you enter it. Enter the new PIN. Repeat the new PIN. If you forget your PIN, contact your service personnel, who can reset your PIN to "00000". ”Different Displays in a Octopus F900 Environment” Page 118...
Page 89: Using Other Functions
Using Other Functions Step by Step Using Other Functions Sending a Message You can send short text messages (infotexts) to single users or groups of users who have system telephones. On system telephones with no display, on ISDN, pulse or tone dialing telephones, transmitted text messages will be saved as a callback re- quest.
Page 90: Displaying And Deleting Messages You Have Sent
Using Other Functions Step by Step Displaying and Deleting Messages You Have Sent You can display or delete info texts already sent so that the recipient does not receive them. Select and confirm. View sent message Follow the display prompts. Receiving/retrieving/deleting Infos The message "Messages received"...
Page 91: Leaving An Advisory Message
Using Other Functions Step by Step Leaving an Advisory Message You can leave an advisory message on your telephone screen for in- ternal callers who want to reach you while you are away from your desk. When another party calls you, the message appears on the caller’s screen.
Page 92: Display Number Of Waiting Calls And Overload Indication
Using Other Functions Step by Step Display Number of Waiting Calls and Overload Indication You can show the number of external waiting calls on the display by pressing the "View number of calls" key Page 71. Press the "Waiting calls" key. If the number of waiting calls exceeds a preset limit while you are en- gaged in another call (overload), the LED on the key lights up.
Page 93: Using Another Telephone Like Your Own For A Call
Users who have not yet selected a personal identification number are Change PIN prompted to do so on their own telephones. Dial the external number. This state is canceled at the end of the call. ”Different Displays in a Octopus F900 Environment” Page 118...
Page 94: Change Call Number (Relocate)
Using Other Functions Step by Step Change call number (relocate) You can put your call number on every other available telephone when it is set up (ask your service personnel). Your previous telephone then receives the old call number of your new telephone.
Page 95: Fax Details And Message On Answering Machine
• Suppress call ID • Call waiting tone off • Do not disturb on • Ringer cutoff on • Messages received: • View callbacks Press the key shown. Reset services Select and confirm ”Different Displays in a Octopus F900 Environment” Page 118...
Page 96: Activating Functions For Another Telephone
Using Other Functions Step by Step Activating Functions for Another Tele- phone If this function has been configured (contact your service personnel), you can turn the following functions on and off for other telephones. This feature is also known as associated service. •...
Page 97: Using System Functions From The Outside
Using Other Functions Step by Step Using System Functions from the Outside (DISA: Direct Inward System Access) If this function has been configured (contact your service personnel), you can set up external outgoing calls from outside the system, just like an internal user. You can also activate and deactivate the follow- ing functions in your system: •...
Page 98: Using Functions In Isdn Via Code Dialing (Keypad Dialing)
Using Other Functions Step by Step Dial the external number. You can only execute one function at a time, or set up only one outgoing connection. The connection is immediately released after successful ac- tivation of a function. In the case of an external-external call, the connection is re- leased as soon as either of the parties ends the call.
Page 99: Controlling Connected Computers Or Other Programs And Telephone Data Service
Using Other Functions Step by Step Controlling Connected Computers or Other Programs and Telephone Data Service If this function has been configured (contact your service personnel), you can control connected computers or programs running on them, such as hotel services or information systems, from your telephone. Prerequisite: You have set up a connection.
Page 100: Communicating With Pc Applications Over A Csta Interface
Using Other Functions Step by Step Communicating with PC Applications over a CSTA Interface If this function has been configured (ask your service personnel), you can use your telephone to communicate with PC applications (CSTA = Computer Supported Telecommunications Applications). You send information to the application and receive information from the application, for example, on your telephone's display.
Page 101: Controlling Relays
Select and confirm, Control Relay Off Select and confirm. Enter the relay. Sensors (Octopus F200/400 Only) If this function has been configured (contact your service personnel), sensors detect signals, causing your phone to ring and a message to appear on your screen.
Page 102: Radio Paging
Using Other Functions Step by Step Radio Paging If paging equipment is connected to your system (contact your ser- vice personnel), you can contact people via their pocket receivers. The pocket receiver indicates to the person you are looking for that someone is trying to get in touch.
Page 103: Using Other Team Functions
You belong to a hunt group or a group call: Open the idle menu Page 19. Leave group Select and confirm Select and confirm. Join group Press the "Hunt group". ”Different Displays in a Octopus F900 Environment” Page 118...
Page 104 If you deactivate the audible tone for another group or trunk, or deactivate it for all groups and trunks to which you belong, a special dial tone sounds when you lift the handset. ”Different Displays in a Octopus F900 Environment” Page 118...
Page 105: Accepting A Call For Another Member Of Your Team
Removing all telephones in call ringing group: Ringing group off Select and confirm. ”Different Displays in a Octopus F900 Environment” Page 118...
Page 106: Uniform Call Distribution (Ucd)
Logging on and off during your shift: Press the key shown. Confirm. Destinations Select and confirm Confirm, Not available Select and confirm. Available ”Different Displays in a Octopus F900 Environment” Page 118...
Page 107 Select and confirm Confirm, UCD night on UCD night off Select and confirm. Display the number of waiting calls: Press the key shown. Confirm. Destinations Select and confirm Confirm. Calls in queue ”Different Displays in a Octopus F900 Environment” Page 118...
Page 108: Team And Executive/Secretary Functions
Team and Executive/Secretary Functions With Trunk Keys Step by Step Team and Executive/Secretary Functions With Trunk Keys If this function has been configured (contact your service personnel), you belong to a team of users for whom special keys were pro- grammed: •...
Page 109: Line Utilization
Team and Executive/Secretary Functions With Trunk Keys Step by Step Line utilization Private line A line that is used by a single telephone. This line cannot be used as a secondary line by another telephone. Shared line A line that is configured on multiple telephones. The line status (if configured) is displayed for all telephones that share this line.
Page 110: Answering Calls With Trunk Keys
Team and Executive/Secretary Functions With Trunk Keys Step by Step Answering Calls With Trunk Keys Prerequisite: Your telephone is ringing and/or the trunk key is flash- ing rapidly. if nec. Press the rapidly flashing trunk key. This is not necessary if the trunk is automatically assigned to you when you lift the handset or press the "Speaker"...
Page 111: Switching Between Phone Calls On Multiple Trunks
Team and Executive/Secretary Functions With Trunk Keys Step by Step Retrieving the call: Press the slowly flashing trunk key. Switching Between Phone Calls on Multiple Trunks Prerequisite: You are conducting a call over a trunk in your group. Another trunk key starts flashing. Press the blinking line key.
Page 112: Forwarding Calls On Lines
Team and Executive/Secretary Functions With Trunk Keys Step by Step Forwarding Calls on Lines You can immediately forward internal or external calls to different in- ternal or external telephones (destinations). (External destinations re- quire special configuration in the system). Activating call forwarding for one trunk activates the function for all trunk keys assigned to this trunk in your group.
Page 113 Team and Executive/Secretary Functions With Trunk Keys Step by Step Deactivating call forwarding: Press the key shown. Select and confirm. Forward Line: Off Press the required line key. Enter the number of the trunk key you wish to use. If available, press the "CFW MULAP" key. If you have activated call forwarding for a trunk, a special dial tone sounds when the line is seized.
Page 114: Using Dss Keys
Team and Executive/Secretary Functions With Trunk Keys Step by Step Using DSS Keys Each team member has a DSS key for every other member in the team. This enables every team member to reach all other members of the team directly, simply by pressing a key. Understanding LED messages from DSS keys LED on the DSS key is off - the team member is not engaged in a phone call.
Page 115: Transferring A Call In Progress
Team and Executive/Secretary Functions With Trunk Keys Step by Step Transferring a Call in Progress Press the DSS key and announce the call, if desired. Replace the handset. Press the key shown. Accepting a Call for Another Team Member Press the flashing DSS key or trunk key. Lift the handset or On-hook: Speakerphone mode.
Page 116: Transferring Calls Directly To The Executive
Team and Executive/Secretary Functions With Trunk Keys Step by Step Transferring Calls Directly to the Execu- tive (only in an executive/secretary team) Normally, audible signaling of all calls for the executive is heard only in the secretary’s office. You can activate audible signaling so that calls are only signaled on the executive telephone and on a second telephone assigned to it.
Page 117: Testing The Telephone
Testing the Telephone Step by Step Testing the Telephone Testing the telephone functions You can test your telephone functions. Prerequisite: Your telephone is idle. Press the key shown. Select and confirm. Phone test If everything is OK, • all LEDs on the telephone start flashing, including the ones on the key module (only the menu keys LED lights up), •...
Page 118: Different Displays In A Octopus F900
Different Displays in a Octopus F900 Environment Different Displays in a Octopus F900 Environment Depending on the system configuration, not all functions may appear on the display exactly as shown in this document. Depending on the system configuration, some display texts may differ from the display texts described in this document.
Page 119: Fixing Problems
Fixing problems Step by Step Fixing problems Caring for your telephone • Never allow the telephone to come into contact with coloring, oily or aggressive agents. • Always use a damp or antistatic cloth to clean the telephone. Never use a dry cloth. •...
Page 120: Responding To Error Messages On The Screen
Fixing problems Step by Step Responding to Error Messages on the Screen Invalid entry Possible cause: The station number is incorrect. Possible response: Enter a correct station number. Possible cause: Not authorized You tried to activate a disabled function. Possible response: Ask your service personnel to authorize you to use the function.
Page 121 Fixing problems Step by Step Key affects other layer Possible cause 1: If "Clear other layer" appears on the menu: you tried to program a function or internal station num ber with LED on a key that is already programmed on the second layer (for exam- ple, external station number).
Page 122: Index
Index Index transfer ............115 transfer after announcement ......67 using DSS keys in a team ......114 call charge assignment Numerics ........81 call charges for another telephone ..... 79 5-way navigator ..........16 call charges for your telephone ......
Page 123 ..........58 headset ............46 display hold ..............63 angle ............42 hotline ............. 58 for Octopus F900 environment ....118 hotline delayed ..........58 display contrast ..........42 hunt group ............. 103 display icons ............ 19 distributing calls ..........
Page 124 Index OpenStage Key Module 40 ....... 13 operating instructions ......... 2 last call operating steps accept from the answering machine ....48 programming on a key ........75 LDAP telephone database ........ 55 overload ............92 leaving an advisory message ......
Page 125 Index temporary phone ..........93 testing the telephone ........117 saving a PIN ............. 88 testing the telephone functions ......117 second layer ............ 39 text message secondary line ..........108 answering ............ 90 secretary functions ......... 108 deleting/displaying ........89 sensors ............
Page 126: Overview Of Functions And Codes
Overview of Functions and Codes (in alphabetical order) Overview of Functions and Codes (in alphabetical order) The table below lists all available functions as they appear on the display. If configured (contact your service per- sonnel), functions can be activated interactively (select + confirm), via the Program/Service menu (select + con- firm or enter a code), or with function keys.
Page 127 Overview of Functions and Codes (in alphabetical order) Functions ... Interactively ... Via the Program/Ser- ... with (display) vice menu Page 23 sensor Code Control Relay On Control Relay Off Data I/O Service Directory 1=internal 2=LDAP DISA Discreet Call DND on DND off Door opener on Door opener off...
Page 128 Overview of Functions and Codes (in alphabetical order) Functions ... Interactively ... Via the Program/Ser- ... with (display) vice menu Page 23 sensor Code Join group Leave group In hunt group Out of hunt group #85# Keypad dialing Lock all phones Lock phone Unlock phone Change PIN...
Page 129 Overview of Functions and Codes (in alphabetical order) Functions ... Interactively ... Via the Program/Ser- ... with (display) vice menu Page 23 sensor Code Retrieve line Ring Transfer: On Ring Transfer: Off #502 Ringer cutoff on Ringer cutoff off Ringing group on Ringing group off Room monitor Select language...
Page 130 Overview of Functions and Codes (in alphabetical order) Functions ... Interactively ... Via the Program/Ser- ... with (display) vice menu Page 23 sensor Code Log on Log off #401 Available Not available #402 Work on Work off #403 UCD night on UCD night off #404 Calls in queue...
Page 131 Important telephone numbers For problems: For questions regarding sales: Upon delivery of the equipment, please enter telephone numbers! Issued by: Deutsche Telekom AG Right of modification reserved. Reference number: A31003-T9000-U101-1-7619 SW version: 7.0 Status: 07/2007 Printed on environmentally compatible recycled paper.

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