Aastra IntelliGate 630d User Manual
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Aastra IntelliGate 630d User Manual

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Aastra IntelliGate® Communications Systems
Aastra 630d
User's Guide
All manuals and user guides at all-guides.com
A150
A150
A300
A300
2025
2025
2045
2045
2065
2065

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Summary of Contents for Aastra IntelliGate 630d

  • Page 1 All manuals and user guides at all-guides.com A150 A150 A300 A300 2025 Aastra IntelliGate® Communications Systems 2025 2045 2045 2065 2065 Aastra 630d User’s Guide...
  • Page 2 • Idle state • Call up complete menu foxkey • Menus • Executes displayed function above key. Middle softkey/ short • Idle state • Call up configured call number foxkey • Menu • Executes displayed function above key. Aastra 630d...
  • Page 3 Switch phone on/off Key block short • Idle state • Digit input • Editor • Characters as per Table in Chapter "Digit keys", page Asterisk key short Idle state, Editor * input long Idle state Activate/deactivate ring tone Aastra 630d...
  • Page 4 System registrations Phone registered in system A, B, C, or D and ready for use (only displayed when phone Running firmware update is registered on more than one system) Aastra 630d...
  • Page 5 Appointment call About Warning Not permitted Alarm status information Man-down alarm temporarily Man-down alarm deactivated No-movement alarm temporarily No-movement alarm deactivated Escape alarm Escape alarm temporarily deactivated Phone book Name Private phone number Business phone number Mobile phone number Aastra 630d...
  • Page 6 (Busy if busy). When Busy if busy is activated, calls can still be made with your other phones. Call lists and contacts are available on all phones and are automatically synchronised. An announcement is signalled on all your phones which support announcement. Aastra 630d...
  • Page 7 Do not expose your device to electromagnetic fields (electric motors, household appli- ances). The speech quality could be affected. To prevent interference, avoid placing your handset in the immediate vicinity of computers, radios, TV sets, VCRs, and other telephone sets. Aastra 630d...
  • Page 8 • Store the batteries at room temperature. Above-average temperatures tend to reduce the service life of batteries. To dispose of the battery packs Do not throw away the batteries with your domestic waste. Take the batteries to an appropriate collec- tion point for recycling. Aastra 630d...
  • Page 9 • When handing over your terminal to others, make sure you enclose the relevant user infor- mation. ■ Intended Purpose This phone is part of the Aastra IntelliGate® communication system and is intended to be oper- ated on that system. Any other use does not comply with the intended purpose and is not per- mitted.
  • Page 10 Liability for loss of profit shall be excluded in any case. ■ Trademarks Aastra IntelliGate® is a registered trademark of Aastra Technologies Limited. Bluetooth® is a reg- istered Bluetooth SIG. All other trademarks are trademarks of the respective proprietors. ■ Document information •...

  • Page 11: Table Of Contents

    USB and external charging socket ............76 Aastra 630d...
  • Page 12 Index ................81 Aastra 630d...

  • Page 13: Dialling And Phoning

    Making calls ............15 Aastra 630d...

  • Page 14: Answering Calls

    • To find out how to phone with headset, refer to the Chapter "Using a Head- set", page 17. • To find out how to activate the hands-free mode, refer to the Chapter "Using Your Phone in Hands-Free Mode", page 16. Aastra 630d...

  • Page 15: Making Calls

    The last-number redial list has a maximum of 10 entries. Press the Call key. ➔ The redial list is displayed. To scroll through the call numbers last dialled, press the navigation key down- wards. Press the Call key. ➔ The phone number displayed is dialled. Aastra 630d...
  • Page 16 You can switch the microphone on and off during a call. Micro Switching the microphone off: Press the Micro softkey. ➔ Microphone is deactivated, is displayed. Micro Switching the microphone back on: Press the Micro softkey a second time. Aastra 630d...
  • Page 17 • To find out how to connect a Bluetooth® headset, refer to Chapter "Activating Bluetooth® mode and Bluetooth® devices", page 51. • To call a user, dial the user’s phone number and press the Call key or Loud- speaker key. • For more information refer to your headset’s user’s guide. Aastra 630d...

  • Page 18: Using The Display And Operating Elements

    Signals............. . 23 Aastra 630d...

  • Page 19: Keys

    ■ Hotkey The hotkey is a user configurable key for 1 to 6 phone numbers and names. Press the Hotkey to open the Hotkey menu. Select the entry you want and call the contact using the Call key. Aastra 630d...

  • Page 20: Input

    You can switch back and forth between number mode and letter mode during your input. abc-->123 Switching between number mode and letter mode during your input: Press the abc-->123 123-->abc softkey. Aastra 630d...
  • Page 21 ■ Moving the Cursor You want to go to a certain character for an input or correction. With the navigation key you can move the cursor to the left or right. Move the cursor with the horizontal navigation key. Aastra 630d...

  • Page 22: Menu-Guided Navigation

    To cancel operating steps, proceed as follows: Exit Editor without changes: Press the End key. Scrolling back through the menu step by step: Press the correction key. Back to the idle state in the menu: Press the End key. Aastra 630d...

  • Page 23: Signals

    Hands-free on Flashes fast No-movement, man-down and escape alarm Flashes slowly New Voice Mail or new text message Flashes fast Outside the system’s service area Flashes slowly • Battery almost empty • Not subscribed to any system Battery charging Aastra 630d...

  • Page 24: Supplementary Features

    Setting functions by remote control........41 Aastra 630d...

  • Page 25: Making And Answering Calls

    Scroll through the list until the user you want is displayed. Select the phone number you want. Press the Call key. ➔ The phone number displayed is dialled. Note: If the phone is unable to find a matching user, List empty will appear on the dis- play. Aastra 630d...
  • Page 26 The display shows a list of the last unanswered calls. Scroll through the list until the user you want is displayed. Press the Call key. ➔ The phone number displayed is dialled. Once the call has been successfully connected, the entry is deleted from the call list. Aastra 630d...
  • Page 27 To scroll through the call numbers last dialled, press the navigation key down- wards. Press the Call key. ➔ The phone number displayed is dialled. Note: Redial list is also available via the menu: Menu > Call lists > Redial list. Aastra 630d...
  • Page 28 The display shows Call expected. Back to the idle state: Press the softkey. ➔ Callback remains activated. Note: The callback is stored in Menu > Activated features as long as it was not answered or cancelled by the system. Aastra 630d...
  • Page 29 You hear the dialling tone. Note: If the user rejects the call request or if call waiting is not possible, depending on the system configuration the call is either disconnected (busy tone) or for- warded to a preconfigured destination. Aastra 630d...
  • Page 30 (similar principle to that of an intercom system). Requirement: It is essential that the internal user has not barred his phone against announce- ment (for configuration see the Chapter "Activating protection against certain types of calls", page 55). Aastra 630d...
  • Page 31 The factory setting "0000" is not accepted. First change the PIN as described in chapter "Changing the PIN", page or use the */# procedure *47 (see "User’s Guide */# Procedures"). If you have forgotten your PIN, your system administra- tor can reset it to the factory setting. Aastra 630d...

  • Page 32: Using Functions While In A Call

    Brokering softkey. ➔ Your call partner changes. The other call party is put on hold. End call To terminate the current connection: Press the End call softkey. ➔ Call party disconnected. Connected with the call party on hold. Aastra 630d...
  • Page 33 Wait for the first ringing tone, then press the End key. ➔ The other party is then called directly by your first call partner. Note: Recall: If the other party does not answer, the call comes back to your phone. Aastra 630d...

  • Page 34: Organising Absences From The Desk

    With Call Forwarding you can forward incoming calls directly to a different destination. Activating forwarding: Press the navigation key to the right or the Menu softkey. Forwarding Scroll to Forwarding and press the Select softkey. Call Forwarding Scroll to Call forwarding and confirm with the softkey. Aastra 630d...
  • Page 35 > Reset. Notes: • You can also forward to your Voice Mail (see Chapter "Forwarding to Voice Mail", page 36). • You can also activate forwarding by remote control, see Chapter "Setting functions by remote control", page 41. Aastra 630d...
  • Page 36 Press the navigation key to the right or the Menu softkey. Forwarding Scroll to Forwarding and press the Select softkey. Call Forwarding Scroll to Call forwarding and confirm with the softkey. Message Scroll to Message and confirm with the softkey. Aastra 630d...

  • Page 37: Functions For Special Situations

    You can reject a call already during the ringing phase Reject Press the Reject softkey or the End call key. ➔ The connection is rejected and, depending on the system configuration, the caller obtains the busy tone or is forwarded to a preconfigured destina- tion. Aastra 630d...
  • Page 38 Press the navigation key to the right or the Menu softkey. Text message Scroll to Text message and press the Select softkey. Scroll to and press the Select softkey. <Text message> Select one of the text messages stored in the system and press the Select softkey. Aastra 630d...
  • Page 39 Enter the call number of the phone from which you want to pick up the call and confirm with the softkey. Note: You can also find the call number of the user you want in the phone book or in a call list. Aastra 630d...
  • Page 40 Your system administrator can set up to 5 call routings. You can only answer a call on phones where the call is signalled. Contact your system administrator for more information. You can activate a call routing for all phones. If you have not configured a call routing, the fac- Aastra 630d...

  • Page 41: Setting Functions By Remote Control

    The factory setting "0000" is not accepted. First change the PIN as described in chapter "Changing the PIN", page or use the */# procedure *47 (see "User’s Guide */# Procedures"). If you have forgotten your PIN, your system administra- tor can reset it to the factory setting. Aastra 630d...

  • Page 42: Personalizing Your Phone

    Formulating Functions ..........60 Aastra 630d...

  • Page 43: Configuring Phone Functions

    You leave your workstation and want to avoid accidentally pressing your phone keys. Locking the keypad: Keep the hash key pressed down for approx. 2 seconds. ➔ The keypad is locked. Unlocking the keypad: Press the Unlock softkey and the hash key. ➔ The keypad is unlocked. Aastra 630d...
  • Page 44 Press the navigation key to the right or the Menu softkey. Activated features Scroll to Activated features and press the Select softkey. <Barring> Select the barring you want and press the Reset softkey. ➔ You are prompted to enter your PIN. Aastra 630d...
  • Page 45 Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. General Scroll to General and press the Select softkey. <Setting> Select the setting you want and switch on or off with the Select softkey. Aastra 630d...
  • Page 46 Menu softkey. Settings Scroll to Settings and press the Select softkey. General Scroll to General and press the Select softkey. Direct call answer Scroll to Direct call answer and press the Select softkey. ➔ The setting is stored. Aastra 630d...

  • Page 47: Display Settings

    (function can only be set with a function code, see Chapter "*/# Proce- dures", page 60) • Hands-free operation • Battery empty Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. Aastra 630d...

  • Page 48: Adjusting The Volume

    External ring Discreet ring, • Vibracall, Discreet ring (phone only rings once), Suppress ring tone is displayed), Progres- sive ring tone, Confirmation tone (each key stroke is confirmed with a beep), Battery warning (battery nearly run-down triggers a warning). Aastra 630d...
  • Page 49 Press the navigation key to the left. Profiles are also available via the menu: Menu > Settings > Profiles. ➔ All the profiles are displayed. Selecting Select the profile you want and activate with the Select softkey. ➔ The profile is activated. Aastra 630d...

  • Page 50: Hands-Free And Headset Settings

    When you connect a Bluetooth® headset (see chapter "Activating Bluetooth® mode and Blue- tooth® devices", page 51), the headset is automatically activated. Note: To find out how to phone with headset, refer to the Chapter "Using a Headset", page 17. Aastra 630d...
  • Page 51 The list is limited to 2 Bluetooth® devices. Remove a device before you connect another one. Delete Remove device: Scroll to Select headset and press the Select softkey. Select the device you want and press the Delete softkey. ➔ Device was removed. Aastra 630d...

  • Page 52: General Settings

    New user PIN Scroll to New user PIN and press the Select softkey. ➔ The display shows User PIN. <Old PIN> Enter the old PIN and confirm with the softkey. ➔ The display shows New user PIN. Aastra 630d...
  • Page 53 Select softkey. 2. Enter the PIN you want and confirm with the softkey. ➔ The setting is stored. Note: Delete the current PIN if you prefer to enter your alarm settings without the Admin PIN. Aastra 630d...
  • Page 54 Select softkey. System Registration Scroll to System registrations and press the Select softkey. Registering to a new system: Press the softkey, enter AC code, and press the Save softkey. ➔ The phone searches for the system. Aastra 630d...

  • Page 55: Protection Settings

    Ask your system administrator whether these functions are enabled on the system. Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. Protection Scroll to Protection and press the Select softkey. Aastra 630d...

  • Page 56: Managing Your Private Contacts

    Specify the selected phone number as default number using the Default softkey. ■ Editing or deleting a contact You want to edit a call number which you have stored in your private contacts. Note: You cannot modify entries in other phone books. Aastra 630d...
  • Page 57 Save softkey. Adding new contact: Add new contact Press the Add new contact softkey, select the number type you want, and con- firm with the Save softkey. Aastra 630d...

  • Page 58: Configuring Voice Mail

    • To find out how to configure call forwarding to your Voice Mail, refer to the Chapter "Forwarding to Voice Mail", page 36. • For more information on Voice Mail please refer to the Chapter "Listening to Voice Mail", page or to the "User’s Guide Voice Mail Systems". Aastra 630d...

  • Page 59: Configuring Keys

    Modify softkey. Make the changes and confirm with the Save softkey. ➔ The allocated function is stored. Delete Deleting a key assignment: Select the key you want and confirm with the Delete softkey. ➔ The assignment is deleted. Aastra 630d...

  • Page 60: Formulating Functions

    • The availability of certain */# procedures may be restricted depending on the system and software version. ■ */# Procedures A list with all */# procedures can be found at http://www.aastra.com/docfinder ("User’s Guide */ # Procedures"). Aastra 630d...

  • Page 61: Alarm

    For your safety ............71 Aastra 630d...

  • Page 62: Alarm Functions

    To use the phone in the context of an alarm system you have to activate the Alarm server mode. Aastra 630d...

  • Page 63: Using The No-Movement, Man-Down And Escape Alarm

    • The Escape alarm constantly checks whether the cordless phone is in violent movement. If the cordless phone is in violent movement for longer than the set detection duration (for example caused by running), the escape alarm is triggered. Aastra 630d...
  • Page 64 (see Alarm confirmation time) expires. The subsequent procedure depends on how the alarm system is configured. Contact your sys- tem administrator for more information. Aastra 630d...
  • Page 65 Whether you can still stop the alarm thereafter depends on the alarming concept set. Cancel No-movement, man-down and escape alarm was triggered: Press the Cancel softkey or any key. ➔ The pre-alarm on the phone is stopped. Aastra 630d...
  • Page 66 ➔ Alarm is temporarily deactivated. Deleting the temporary disable duration: 1. Press the navigation key up. ➔ Activated features is opened. 2. Scroll to Enable sensor alarm and confirm with the Execute softkey. ➔ Alarm is reactivated. Aastra 630d...

  • Page 67: Configuring The No-Movement, Man-Down And Escape Alarm

    4. Scroll to Sensitivity and press the Select softkey. 5. Select the sensitivity level and press the Select softkey. ➔ Alarm is activated/deactivated. Aastra 630d...
  • Page 68 Alarm confirmation Scroll to Alarm confirmation time and press the Select softkey. Setting the dura- time tion how long the alarm shall ring as long as the receipt is not acknowledged on the phone. ➔ The setting is stored. Aastra 630d...

  • Page 69: Setting The Alarm Signalling

    ■ Setting the server alarm signalling When the server alarms are activated in the system, you can select from the alarm signalling as follows: Vibracall, Progressive ring tone, Suppress ring tone (see chapter "Setting the server alarm", page 46). Aastra 630d...

  • Page 70: Triggering An Alarm Manually

    This means that, if the valid Admin PIN is not entered, you can only view the alarm settings and not modify them. As long as you have not defined the Admin PIN all alarm settings are freely accessible, without a PIN prompt. Aastra 630d...

  • Page 71: For Your Safety

    For safety reasons make sure that the batteries are always loaded (see chapter "Charging the battery", page 75). When the alarm server mode is activated, an alarm is triggered as soon as the battery is below 20 %. Aastra 630d...

  • Page 72: Installation And Commissioning

    Logging your phone on ..........77 Aastra 630d...

  • Page 73: Equipment Provided

    Installation and commissioning Equipment provided Charging bay and plug-in Cordless phone Battery power supply unit with coun- try-specific adapters Quick User's Guide and safety information Options Power battery pack and bat- "Strong" belt clip Carry strap tery cover Aastra 630d...

  • Page 74: Connecting A Cordless Phone

    TOP at the top. Press it down until it clicks into place. ■ Software New device software can simply be updated during operation using automatic firmware updates, reducing maintenance costs as a result. Aastra 630d...

  • Page 75: Battery

    • It takes several charging cycles before a new battery reaches full capacity. • The technical data can be found in the Chapter "Technical Data", page 80. • The descriptions of the display symbols can be found in the Chapter "Display symbols", page 4. Aastra 630d...

  • Page 76: Carry Strap

    The opening of the USB connection is closed with a captive cover. If the USB cable is not in use, please close the opening so the device can be used in accordance with its protection class.. Remove the cover by pulling it at the top edge of the housing. Never pull it at the bottom edge! Aastra 630d...

  • Page 77: Logging Your Phone On

    If your phone is registered with several systems, the name of the active system is shown on the display. ■ Register Once the phone is registered with one or more communications systems, you can make and receive phone calls (see also Chapter "Managing communication systems", page 54). Aastra 630d...

  • Page 78: Further Information

    Technical Data ............80 Aastra 630d...

  • Page 79: Troubleshooting

    The sound quality can be affected if the volume is too loud – turn down the volume. If the sound quality fluctuates, contact your system administrator. Note: For all other messages, faults and questions you may have, contact your system administrator. Aastra 630d...

  • Page 80: Technical Data

    Length x Width x Depth: 135 x 53 x 22.5 mm Cordless phone with battery 125 g Length x Width x Depth: 76 x 75 x 24 mm Charging bay without mains adapter 40 g Surface finish (sides and front) Silicone treated Aastra 630d...

  • Page 81: Index

    First-Time Operation ......72 Colour scheme ....... 47 Aastra 630d...
  • Page 82 Mini USB connection ......76 Sensitivity (Alarm) ......65 Aastra 630d...
  • Page 83 Vibracall ........69 Aastra 630d...
  • Page 84 Aastra IntelliGate® under: http://www.aastra.com/docfinder. IntelliGate® is a registered trademarks of Aastra. Technical modifications and product availability subject to change without notice. Copyright © Aastra Technologies Limited...

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