Aastra Ascotel Office 160 pro User Manual
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Aastra Ascotel Office 160 pro User Manual

Aastra Ascotel Office 160 pro User Manual

Ascotel intelligate telecommunication system office dect cordless handset
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Ascotel Office 160 pro
User's Guide
Ascotel IntelliGate Telecommunication Systems

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  • Page 1 Ascotel Office 160 pro User's Guide Ascotel IntelliGate Telecommunication Systems...

  • Page 2: Operating And Display Elements

    Operating and Display Elements Operating and Display Elements Some systems or system versions do not support all the features. The corresponding text sections are identified by a letter inside square brackets. The section "System and Software Dependency" indicates which system versions support the relevant features.
  • Page 3 Operating and Display Elements Display 11 Hotkey • Top: Symbols Freely configurable key for up to 1[e] • Middle: Information or 6 numbers/names or functions • Bottom: Foxkey functions • press briefly: Hotkey menu Foxkey • press and hold down: Configures Hotkey Multifunction key: 12 Sound aperture •...
  • Page 4 Operating and Display Elements Displaysymbols State of charge Battery full Battery almost empty Battery empty Loudspeaker volume Level 1 .. 6 Reception range Within range: Ready for use <No display> Out of range Reception quality Very good Good Poor Very poor <No display>...
  • Page 5 Operating and Display Elements Connection established Supress tone ringing Function activated (symbol) <Flashing> Call received Call to user group (subscribergroup) Forwarded call Note For a detailed description of the operating and display elements, please refer to the section "User Guidance".

  • Page 6: Table Of Contents

    Contents Contents Operating and Display Elements ........... 2 Equipment Provided .

  • Page 7: Equipment Provided

    Equipment Provided Equipment Provided Equipment provided: Phone 160pro Quick User's Guide and safety information Handset with clip and inserted SIM card Battery pack Equipment provided: Charging bay Charging bay including plug-in power adapter Options...
  • Page 8 Options Accessories (options) Leather pouch Headset Belt clip...

  • Page 9: Safety And Liability

    Safety and Liability Safety and Liability Safety Information Failure to observe this information can be hazardous and infringe existing laws. Please read the Operating Instructions and keep them for future reference. When handing on your handset to others, make sure you enclose these User Guides.
  • Page 10 Safety and Liability Intended Purpose This telephone is designed exclusively for making and receiving phone calls on the appropriate system. The handset can also be operated on foreign language systems in GAP mode. Dealing with batteries Please observe the following rules and regulations when dealing with batteries General rules when dealing with batteries: •...

  • Page 11: Dialling And Phoning

    Dialling and Phoning Dialling and Phoning You Receive a Call This section explains the procedure for answering a call. Answering a Call Your phone is ringing and the indicator LED is flashing. To answer the call, proceed as follows: Warning! The volume of the ringing call can become very loud.

  • Page 12: You Want To Make A Call

    Dialling and Phoning You Want to Make a Call This section explains the different ways you can make a call with your phone. Dialling with the Phone Number You want to call someone and key in that person's phone number. Use the digit keys to key in the phone number.
  • Page 13 Dialling and Phoning Using Your Phone in Hands-Free Mode You want other people to join the conversation or to have your hands free while making the call. The sound quality can be improved by keeping the volume of your phone as low as possible. Your phone features two types of hands-free operation: •...
  • Page 14 Dialling and Phoning Muting the Microphone In the middle of a call you want to talk briefly with other persons in the room without your call partner hearing your conversation. You can switch the microphone on and off during a call. Microphone Switching the microphone off: Press the "Mic"...

  • Page 15: Using The Display And Operating Elements

    Using the Display and Operating Elements Using the Display and Operating Elements Display Abbreviations Depending on the display space available, certain terms may be abbreviated, e.g. "Announ." for "Announcement". The abbreviations though can be easily understood. Navigating through the Foxkey menu The Foxkey provides the functions available for the current situation.

  • Page 16: Keys

    Using the Display and Operating Elements Keys Pressing a Key Depending on the situation and operating mode, a key may have various functions. The function activated depends on the number of times the key is pressed or whether it is pressed quickly or held down for a moment.
  • Page 17 Using the Display and Operating Elements Key Assignment Holding a given key down for a moment (about 2 seconds) lets you jump to menu items, display information, or activate special functions. Here are some examples: <long> Configures the Foxkey or reverses <long>...

  • Page 18: Input

    Using the Display and Operating Elements Input Enters digits The digit keys are used to enter the digits 0 to 9. Entering Letters and Special Characters You can also use the digit keys to enter letters and special characters. A number of letters and special characters are assigned to each key.
  • Page 19 Using the Display and Operating Elements Switching between Upper and Lower Case You want to switch between upper and lower case while making an input in text mode. Upper-case input is initially activated in text mode. After the first letter of a word has been entered, the text mode automatically switches to lower-case input.

  • Page 20: Menu-Guided Navigation

    Using the Display and Operating Elements Menu-Guided Navigation Reversing the Scroll Direction The Foxkey menu shows an arrow symbol for scrolling. However, you want to scroll in the opposite direction. Hold the key down for a moment to reverse the direction of the arrow. <long>v or V Press the "v"...

  • Page 21: Signals

    Using the Display and Operating Elements Signals Indicator LED Signals These are the normal LED display types. Other display types are described in the troubleshooting section. LED is flashing rapidly LED is flashing slowly LED is flashing intermittently Phone is being called Voice Mail, message or callback Warning: Loudspeaker is received...

  • Page 22: Using Added Features To Make Efficient Phone Calls

    Using Added Features to Make Efficient Phone Calls Using Added Features to Make Efficient Phone Calls The following sections explain the supplementary features provided by your phone for more efficient use. You Want a Convenient Way of Making a Call This section explains some convenient features provided by your phone for making a call.
  • Page 23 Using Added Features to Make Efficient Phone Calls Press the "ABC" Foxkey. The phone searches for matching names. You may have to enter another letter before the name you want or a list of names is displayed. Use the navigation key to scroll through the names until the display shows the name you are looking for.
  • Page 24 Using Added Features to Make Efficient Phone Calls Dialling by Name You want to make a call by entering a name. The dialling-by-name function is provided specifically for this purpose. You can look up the name in the phone's or the system's phone book. The surname and first name have to be separated by a space, for example "no s"...
  • Page 25 Using Added Features to Make Efficient Phone Calls Dialling from the Call List of Unanswered calls You want to call someone who has previously tried to reach you. Your phone has automatically stored the person's phone number in a call list. You can now call the person back using this call list.
  • Page 26 Using Added Features to Make Efficient Phone Calls Dialling with a Configurable Hotkey You want to call someone whose phone number is stored under a configurable Hotkey. If you have 6 Hotkeys at your disposal: Press the Hotkey repeatedly until the display shows the person you want. Press the Foxkey that corresponds to the person you are looking for.
  • Page 27 Using Added Features to Make Efficient Phone Calls Answering Call Waiting You are in a call and hear the call waiting tone. Someone is urgently trying to reach you. You can either answer, deflect or reject the call. Answer Answering the call: Press the "Answer" Foxkey. 1.
  • Page 28 Using Added Features to Make Efficient Phone Calls Starting an Announcement You want to address internal subscribers directly via their loudspeaker – where available –, without waiting for a reply (similar principle to that of an intercom system). You can initiate an announcement to the selected subscribers, provided your system administrator has enabled your phone to do so.
  • Page 29 Using Added Features to Make Efficient Phone Calls Private call with PIN You want to make a private call on your phone or on a third-party phone. With the aid of your PIN you can use any phone to make an external private call with your own personal settings, even if that phone is locked for external calls [e].

  • Page 30: You Want To Use Functions While In A Call

    Using Added Features to Make Efficient Phone Calls You Want to Use Functions while in a Call This section explains the different options provided by your phone while you are in a call. Enquiry Call During a Call You want to call someone else briefly without losing your current call partner. Then you want to resume your conversation with your original call partner.
  • Page 31 Using Added Features to Make Efficient Phone Calls Transferring a Call Partner You want to put your call partner through to someone else. With the enquiry call function you can connect your call partner with someone else. You can connect internal and external subscribers with one another.
  • Page 32 Using Added Features to Make Efficient Phone Calls Making a Conference Call You are in a call and have a call party on hold at the same time. You want to include the party on hold in the conversation and hold a conference call. With the conference function you can include a call party on hold in the current conversation.

  • Page 33: You Are Away From Your Desk

    Using Added Features to Make Efficient Phone Calls You Are Away from Your Desk This section explains the different options provided by your phone when you want to leave your desk. Forwarding a Call You want to leave your desk. Calls for you are to be forwarded to a different destination (e.g. phone or pager).
  • Page 34 Using Added Features to Make Efficient Phone Calls Forwarding a Call on No Reply You want calls that you receive on your phone to be forwarded to another destination. Both your own phone and the other destination will then start ringing. The system configuration determines whether or not there is a ringing delay at the other destination.
  • Page 35 Using Added Features to Make Efficient Phone Calls Leaving a Message You cannot be reached on your phone. You want any internal subscriber who calls you to get a message. Requirement: The internal subscriber must have a phone capable of receiving messages. Subscribers whose phone cannot receive messages are put through to your phone or rerouted to a destination predefined within the system.
  • Page 36 Using Added Features to Make Efficient Phone Calls Locking your Phone You need to leave your desk and want to ensure that no-one can alter your phone's settings, look at your private data, or make outside calls from your phone. You can lock your phone with a 2 to 10 digit PIN, see "Changing the PIN".

  • Page 37: You Want To Use Your Phone Efficiently In Special Situations

    Using Added Features to Make Efficient Phone Calls You Want to Use Your Phone Efficiently in Special Situations This section explains the different options provided by your phone for special situations. Deflect a call during the ringing phase You do not want to answer a call yourself but deflect it to another subscriber. With the function "Deflect a call during the ringing phase", during the ringing phase you can deflect calls to an internal or external subscriber or to the Voice Mail Box [c].
  • Page 38 Using Added Features to Make Efficient Phone Calls Send text messages You are unable to reach an internal subscriber and thus want to leave a message. You can send a text message to an internal subscriber. The text message will appear on the person's display.
  • Page 39 Using Added Features to Make Efficient Phone Calls Read text messages Your display shows "New message received" or "Other message received", followed by "Message list". The Indicator LED is flashing. The read function is used to retrieve a received message from the memory so you can read it. The first message received is the first message shown.
  • Page 40 Using Added Features to Make Efficient Phone Calls Picking up a call You hear a phone ringing in your vicinity and want to pick up the call. With the call pick-up function you can pick up the call from the other phone on your own phone. Press the Foxkey "Scroll"...
  • Page 41 Using Added Features to Make Efficient Phone Calls Making a call on a third-party phone You want to make a call on a third-party phone using your personal settings, for example on a colleague’s phone or in a meeting room. You can activate a third-party phone to make an internal or external call using your personal settings, even if the phone is locked for external calls.
  • Page 42 Using Added Features to Make Efficient Phone Calls Paging an Internal Subscriber You are unable to reach an internal subscriber and thus want to page them. If the system is equipped with a paging system (PS), the person can be paged. The paged person can answer from any phone [a].
  • Page 43 Using Added Features to Make Efficient Phone Calls Suppressing your call number from your called party's terminal display You do not want your call number to appear on the terminal display of a called party in the public network. You have two possibilities [b]: •...
  • Page 44 Using Added Features to Make Efficient Phone Calls Activating/Deactivating Functions by Remote Control You are not at your desk and want to set various functions on your phone from a different phone. To remote control from a third-party phone: Press the Call key. To initiate remote control: Enter */# procedure *06.

  • Page 45: Personalizing Your Phone

    Personalizing Your Phone Personalizing Your Phone Basic Settings This section explains how to adapt the phone's basic settings to suit your personal requirements. Setting the Display Contrast You may find the display is too bright or too dark. You can adjust the display contrast. Press the Menu key.
  • Page 46 Personalizing Your Phone Selecting the Language The display text is not in the language you want. You can select a different language in the configuration mode. The menu item under which you select your language is marked by an "*" in front of the word for "language" in the language of your choice, e.g.
  • Page 47 Personalizing Your Phone Changing the PIN You want to change the PIN used for locking/unlocking your phone (see "Locking your phone" and "Unlocking your phone"). The factory setting is digit combination "0000"; you can select any 2 to 10-digit combination for your new PIN.
  • Page 48 Personalizing Your Phone Entering the Display Text for the Idle State You want to change the text displayed by your phone in the idle state. <long> Press the "Scroll" Foxkey for a moment. The configuration mode is now activated. Press the Foxkey "Scroll" repeatedly until the display shows "Text". Text Press the "Text"...
  • Page 49 Personalizing Your Phone Settings Use the navigation key to select "Settings" and press the "Select" Foxkey. General Use the navigation key to select "General" and press the "Select" Foxkey. Auto Lock Keypad Use the navigation key to select Auto Lock Keypad and activate it with the Foxkey "...
  • Page 50 Personalizing Your Phone Activating/Deactivating a Discreet ring You do not want to be disturbed by your phone ringing. However, you do not want to switch off your phone. Discreet ringing is available on your phone as an alternative to the usual ringing. With discreet ringing, the phone rings only once.

  • Page 51: Setting The Ringing Properties

    Personalizing Your Phone Setting the Ringing Properties This Section explains how to set the ringing tone properties on your phone and how to store your settings in profiles. Adapting the call signalling You want to adapt the way in which your phone signals calls. The ringing properties you can set are as follows: •...
  • Page 52 Personalizing Your Phone Adapting the alarm signalling You want to adapt the way in which your phone signals alarms. The alarm signal properties you can set are as follows: • Vibra call on/off • Tone ringing on/off ("Ringing tone Off" setting) The ringing melody is selected by the connected alarm system.
  • Page 53 Personalizing Your Phone Select Profile In your everyday phoning habits you want to adapt your phone’s ringing properties to each situation. The ringing properties are stored in different profiles. Select the profile you want from the list of profiles. The profiles are accessed via the profile menu: <long>...
  • Page 54 Personalizing Your Phone The profiles are accessed via the profile menu: <long> Press the Menu key and hold it down for a moment. Direct access to the profile settings. <Profile>, Modify Use the navigation key to select the required profile and press the "Modify" Foxkey.

  • Page 55: Phone Book Management

    Personalizing Your Phone Phone Book Management This section explains how to enter a subscriber into the phone book and how to edit or delete a phone book entry. Creating a New Phone Book Entry You want to store your own phone numbers. Press the Foxkey "Scroll"...
  • Page 56 Personalizing Your Phone Editing a Phone Book Entry You want to edit a phone number stored on your phone. You can only edit the entries for your own phone numbers, i.e. those stored on your phone. You cannot edit the phone numbers stored in the system. The operator prompting described applies to the system types listed under [a].

  • Page 57: Configuring Keys

    Personalizing Your Phone Configuring Keys This section explains how to assign phone numbers and functions to a configurable key. You can assign numbers to one of the Hotkey memories (depending on your system’s configuration you have 1 or 6 Hotkeys at your disposal) or to the Foxkeys (retrievable only in idle state). The system administrator can disable any possibility of modifying the configuration of a key that has already been configured.
  • Page 58 Personalizing Your Phone Storing a Function under a Key – Function Key You want to retrieve a frequently used function - for example "call forwarding on no reply" - using a single keystroke rather than having to enter it by hand. Each function key is assigned 2 memory locations.

  • Page 59: Formulating Functions

    Personalizing Your Phone Clearing a Key You want to clear the assignment made to a configurable key. The function "Delete key" is available for this purpose in the configuration mode. <long> To clear a function directly on the Foxkey: Press the Foxkey in the idle state and hold it down for a moment.
  • Page 60 Personalizing Your Phone Function Commands You can use function commands to define a function to suit your personal requirements. A function can consist of one or more function commands, function codes, and the phone number. You can either carry out a function directly or store it under a key (select function "configurable"). The following function commands are available (see "Entering characters"): "I"...

  • Page 61: Configuring Phone Functions

    Personalizing Your Phone Configuring Phone Functions This Section explains the procedure for making settings on your cordless phone. Range and overload signalling You want to activate or deactivate the range beep and/or the system busy beep. The range beep tells you that the connection between your phone and the system is borderline. The system busy beep tells you that the system is overloaded –...
  • Page 62 Personalizing Your Phone Switching the Phone Off You want to switch off your cordless phone. Outside the coverage area the phone will keep trying to establich communication with a system. To save your battery, you can switch off your phone whenever you leave the coverage area. <long>...
  • Page 63 Personalizing Your Phone I4-PBX DECT System Logging a cordless phone onto a Generation I4 PBX: Use the navigation to select "I4-PBX DECT system". The display shows "Searching...". The phone is logged on to the system if it is available and logging on is authorized. The display shows "Registration OK".
  • Page 64 Personalizing Your Phone System Press the "System" Foxkey. The display shows "System:".." and the active system (A, B, C, or D) or Auto.". Press the "Scroll" Foxkey. The display briefly reads "> <". >< Press the "><" Foxkey. "ABCD" flashes on the display. The phone is logged off. Switching System for the Handset You want to log your phone on to a different system.
  • Page 65 Personalizing Your Phone Linking the charging contact to direct answering You want to choose whether to answer a call by simply picking up the phone out of its charging bay or by also pressing the Call key once you have picked up the phone. With the setting "Direct: Yes"...
  • Page 66 Personalizing Your Phone Twin Mode You have a corded phone and a cordless phone. You want calls to be automatically rerouted from your corded phone to your cordless phone when you're on the move. Conversely, when you're at your desk, you want to answer all incoming calls on your corded phone only.
  • Page 67 Personalizing Your Phone Twin Comfort You have a corded phone and a cordless phone. You want to use your cordless phone to access not only the functions described under Twin Mode but also the lists of your corded phone. With the Twin Comfort function you can use your corded phone to access and edit the following lists on your corded phone [d]: •...

  • Page 68: Using The Phone To Control Outside Systems

    Using the Phone to Control Outside Systems Using the Phone to Control Outside Systems Redkey You want to use your phone to switch on a heating system, operate a sun blind, call for help, trigger an alarm or actuate another function on an outside system [e]. Triggering a Function with the Redkey Your system administrator can set up one or more Redkeys on your phone.

  • Page 69: Operating Your Phone On A Third-Party System

    Operating Your Phone on a Third-Party System Operating Your Phone on a Third-Party System Operating Your Phone in GAP Mode You want to operate your phone on a third-party system. You can log your phone on to a third-party system that supports the GAP standard. To log on your phone on a third-party system, proceed according the instructions in chapter "Configuring Phone Functions".
  • Page 70 Operating Your Phone on a Third-Party System Not Supported Features Some operating functions are not supported as they are executed in the system, not in the phone: • Store functions on keys • Twin Mode / Twin Comfort • Linking the Charging Contact to a Function Some of the telephony features are not supported as they are executed in the system, not in the phone: •...

  • Page 71: Installation And First-Time Operation

    Installation and First-Time Operation Installation and First-Time Operation Putting Your Phone into Operation Logging your phone on Before you can log on your phone, the SIM card has to be correctly fitted inside the battery compartment and your system administrator has to prepare the system. Stored on the SIM card is the logon data and your phone's local settings in the system.
  • Page 72 Installation and First-Time Operation Inserting the battery 1. Guide the lower part of the battery into the battery slot. 2. Press the battery carefully into the slot until the whole battery sits flush inside the handset. 3. Secure the battery by turning the fastening screw one quarter of a turn. Charging the battery The batteries are supplied uncharged.

  • Page 73: Troubleshooting

    Troubleshooting Troubleshooting Display is working, but connection is not possible Your phone may be locked. Unlock your phone (see "Locking/unlocking your phone"). The display reads: "System busy" At the moment no connection can be set up via the current system base. The phone is trying to set up a better radio connection with the same or a different system base.

  • Page 74: Technical Data

    Technical Data Technical Data Operation Standard DECT/GAP Frequency range 1880 MHz – 1900 MHz Transmitted power 10 mW, average power per channel Specific Absorbance 0.02 mW/g Rate SAR (10g) Battery Capacity 720 mAh Lithium-Ion (Li-Ion) Operating times 100 h standby / 10 h talk time (without open listening mode) Charging time Approx.

  • Page 75: Procedures

    */# Procedures */# Procedures Functions that are not available via the menu can be activated using */# procedures. You can either type in a */# procedure directly or store it under a key. You can only activate certain */# procedures if the same function cannot be obtained via the menu. The availability of certain */# procedures may be restricted depending on the system and software version.
  • Page 76 */# Procedures Controlling Relays *74<Relay No.> • Activate #74<Relay No.> • Deactivate Deactivate all active functions (except user group) Display your call number at the called party *31 <Destination no> • Supress call number display for this call (CLIR call by call) *31# •...
  • Page 77 */# Procedures General bell *81 <SC No.> • Find with coded ringing in prefix dialling • Find with coded ringing in suffix dialling • Answer coded ringing • Answer ringing signal Intrusion • Protect against • Allow to own set Listening to voice message *#94 Lock/unlock the phone...
  • Page 78 */# Procedures Switch the Phone Network Manually – LCR (Fallback) (after fallback the external phone number last dialled is selected automatically) User group (UG) *4800 • Log into all user groups #4800 • Log out of all user groups *48 <UG No.> •...

  • Page 79: System And Software-Related Functions

    System and Software-Related Functions System and Software-Related Functions You want to activate a feature described in these Instructions but the system will not let you. Some systems or system versions do not support all the features. The corresponding text sections are identified by a number inside square brackets.

  • Page 80: Menu Overview

    Menu Overview Menu Overview Note The menu tree can vary depending on the system and the software version. The present menu tree refers to system version I6.6 Melody1 .. 17 Press the Menu key External ring Settings Melody1 .. 17 Call signaling Discreet ring Ring Volume...
  • Page 81 Menu Overview Call list Answered calls Press the "Scroll" Foxkey for a moment Detail Phone book Delete New entry Unanswered calls Number Detail Name Delete Search Modify Forwarding Number Forward to subscriber Name Number Read Forward to message Delete 1...16 Call Forwarding Busy Text Number...
  • Page 82 Menu Overview Foxkey Fox1...Fox2 Old PIN Number key New PIN Confirm Memory1: Enter number Memory2: Enter number Function key Ring: see Function key Hotkey Normal ringing Confirmation tone Ringing signal volume: 1...5 Melody: 1...7 Ring.signal speed: 1...7 Discreet ring Mobile Ringing signal volume: 1...5 Charging contact Melody: 1...7...

  • Page 83: Index

    Index Index %, *,+... */# Procedures ..........................75 *-key ..............................3 Activate discreet ringing ........................50 Activate/deactivate DTMF ........................40 Activate/deactivate function via third-party phone ................75 Activate/Deactivate Illumination ......................61 Activate/Deactivate range beep ......................61 Activate/deactivate the DTMF Mode ....................40 Activating/Deactivating Functions by Remote Control ................
  • Page 84 Index Configuring Phone Functions ......................61 Confirmation tone ..........................49 Connect ............................31 Connecting the headset ........................72 Connection ............................5 Controlling Relays ..........................76 Correcting your Input ........................19 Creating a New Phone Book Entry .....................55 Data backup ............................75 Deactivate functions ......................75 Deflect a call during the ringing phase ....................37 Deflection ............................37 Dialling and Phoning ..........................11 Dialling by name .........................
  • Page 85 Index Function under a Foxkey ........................59 Functions ............................75 General bell ............................77 Hands-free operation ........................4 Headset jack ............................3 Headset mode ..........................14 Hotkey ............................. 3 Info key .............................. 3 Information ............................4 Input character ..........................18 Inserting the battery .......................... 72 Installation ............................
  • Page 86 Index Navigation key .............................3 No System ............................73 Number key ............................57 Open door ..........................76 Operating elements ..........................2 Options ...............................7 Outside systems ..........................68 Overload xx ............................73 Pager ..............................42 Park ..............................31 Personalizing Your Phone ........................45 Phone Book Management .........................55 Picking Up a Call ..........................40 Pick-up ..............................40 Predefine profiles ..........................53 Pressing a Key ............................16...
  • Page 87 Index Set the contrast ..........................45 Set the ringing volume ........................46 Setting the Display Contrast ......................45 Setting the Ringing Properties ......................51 Settings on the Phone ........................45 Signals .............................. 21 SIM Card ............................71 Sound aperture ........................... 3 Starting an Announcement .......................
  • Page 88 Index...
  • Page 89 Declaration of Conformity Konformitätserklärung Neues Foto folgt noch We, Aastra Telecom Schweiz AG, declare with full responsibility that the product complies with the provisions of Directive 1999/5/EC of the Council of the European Union. You will find the complete text of the declaration of conformity and other documents under: www1.aastra.com/docfinder...

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