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Brother MFC-580 Owner's Manual

Brother mfc-580: user guide
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MFC-580
OWNER'S MANUAL

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  • Page 1 MFC-580 OWNER’S MANUAL...
  • Page 2 FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public...

  • Page 4: Using This Manual

    Using This Manual Thank you for purchasing a Brother multifunction centre (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. Please refer to the manual for explanation of advanced features.

  • Page 5: Alternating Displays

    User-Friendly Programming We have designed the machine with on-screen programming. User-friendly programming helps you take full advantage of all the functions the machine has to offer. (See Using This Manual, page iii.) Since your programming is done on the LCD, we have created step-by-step on-screen prompts to help you.

  • Page 6: Table Of Contents

    Table of Contents Using This Manual User-Friendly Programming Table of Contents...v PREPARATION AND SIMPLE USE GUIDE Preparation and Simple Use Guide Advice for Preparation and Simple Use Guide...2 Control Panel Overview...8 Menu Mode & Menu Selection Table ...10 BASIC FAX USE Chapter 1 Setup Initial Settings ...15...
  • Page 7 Printer Operation Keys ... 54 Checking the Print Quality ... 54 Chapter 12 Printer Driver Settings (For Windows Using the Brother MFC-580 Printer Driver ... 55 Paper Tab... 55 The Quality/Colour Tab ... 58 Advanced Tab... 62 Support Tab ... 65...
  • Page 8 Setting Up and Using PC FAX (For Windows Introduction...87 MFC Remote Setup ...87 PC FAX Sending (For Windows Chapter 16 Using the Brother MFC with a New Power Macintosh Set up Your USB Equipped Apple with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1...99 Using Brother Printer Driver with your Apple Sending a Fax from your Macintosh Application...101...

  • Page 9: Preparation And Simple Use Guide

    If you need further information, refer to BASIC FAX USE or ADVANCED FAX USE. 1 Read the Quick Setup Guide Follow the instructions on the Brother Quick Setup Guide to set up the machine. 2 Setting the Document I Documents must be between 9 and 21.6 cm wide, and 12.7 and 35.6 cm long. This machine can only scan an image 20.8 cm wide, regardless of how wide the document is.

  • Page 10: Advice For Preparation And Simple Use Guide

    • DO NOT use curled, wrinkled, folded, or ripped document, or document with staples, paper clips, paste, liquid paper or tape attached. DO NOT use cardboard, newspaper, or fabric. • Make sure documents written with ink are completely dry. 3 Sending a black & white fax Insert the document face down in the ADF.
  • Page 11 3rd party ink or 3rd party ink cartridges. We can only recommend the use of genuine Brother consumables. I If you install an ink cartridge in the wrong colour position, you must clean the print heads several times after correcting the cartridge installation and before you start printing because the colours were mixed.

  • Page 12: Connecting The Power Cord

    Connecting the Power Cord • This machine must be fitted with an earthed plug. • Since the machine is earthed via the mains plug, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to the machine on when you connect it to a telephone line.
  • Page 13 Using Extension Telephones (For U.K. Only) It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to the machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call.

  • Page 14: Connecting An External Telephone Answering Device (Tad)

    Connecting an External Telephone Answering Device (TAD) Sequence When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax.

  • Page 15: Connecting An External Or Extension Telephone

    Outgoing Message (OGM) of External TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. We recommend the outgoing message (OGM) is no longer than 20 seconds. Allow 5 seconds of silence at the beginning of your message. (This allows the fax to detect the calling tone prior to OGM, so reception can be faster.) We recommend that you end your OGM by giving your Remote Activation Code for people sending manual faxes.

  • Page 16: Control Panel Overview

    Control Panel Overview Scan to Lets you scan the next original into your computer and select the type of destination: word processing, graphics or E-mail application. Use this key to clean the ink print heads and replace an ink cartridge. Colour Copy Keys: (For the Next Copy Only) Options...
  • Page 17 Navigation Keys: Menu/Set Lets you access the menu and programming mode and stores your settings in the machine. Press to scroll forward or backward to set a menu selection Also, you can use these keys to do an alphabetical search for the names of stored numbers.

  • Page 18: Menu Mode & Menu Selection Table

    Menu Mode & Menu Selection Table You can access the menu mode by pressing Menu/Set. When you enter the Menu, the LCD scrolls: Then press 1 for General Setup Menu —OR— Press 2 for Fax Menu —OR— Press 3 for Copy Menu —OR—...
  • Page 19 To access the menu, press To exit, press Stop/Exit. Main Menu Submenu 1. GENERAL 1. PAPER SETUP TYPE 2. DATE/TIME 3. STATION ID 4. VOLUME 5. PBX 6. CLOCK CHANGE 7. POWER SAVE 8. TONE/PULSE (Except for the Nordic countries) 9.

  • Page 20: Main Menu

    To access the menu, press Stop/Exit. To exit, press Main Menu Submenu 2. FAX 1. SETUP RECEIVE 2. SETUP SEND Menu/Set. Menu Options Selections 1. RING 01-04 (02) DELAY 00-05 (02) (Nordic countries only) 2. RECEIVE FAX ONLY MODE FAX/TEL TAD:ANSWER MACH.
  • Page 21 To access the menu, press To exit, press Stop/Exit. Main Menu Submenu 2. FAX 2. SETUP (Continued) SEND (Continued) 3. SET QUICK- DIAL 4. REPORT SETTING 5. REMOTE FAX OPT 6. REMAINING JOBS Menu/Set. Menu Options Selections to accept 5. REAL TIME TX NEXT FAX ONLY 6.
  • Page 22 To access the menu, press Stop/Exit. To exit, press Main Menu Submenu 2. FAX 0. MISCELLANEOUS (Continued) 3. COPY 1. QUALITY 2. COLOUR ADJUST 3. CONTRAST 4. TEST PRINT — Menu/Set. Menu Options Selections 1. TX LOCK — 2. BT CALL SIGN ( For U.K.only ) 2.

  • Page 23: Chapter 1 Setup

    Setup Initial Settings Setting Paper Type To achieve the best print results you should choose the Paper Type according to the paper you use. Press Menu/Set, 1, 1. Press to select PLAIN, INK JET, GLOSSY or TRNSPRNCY (TRANSPARENCY), and then press Menu/Set. If you selected GLOSSY, press GLOSSY:3-COLOUR, and then press Menu/Set.

  • Page 24: Setting The Station Id

    Setting the Station ID You can store your name and fax number to be printed on all fax pages that you send. It is important that you enter the fax number in the internationally standardized format, i.e. in accordance with the following strict sequence: - The “+”...

  • Page 25: Custom Settings

    Custom Settings Volume Settings Ring Volume You can select how loud, the machine rings for incoming calls. The ring volume can be turned off for silent reception if required. Press Menu/Set, 1, 4, 1. to select OFF, LOW, or HIGH. Press Press Menu/Set when the screen displays your selection.

  • Page 26: Setting The Clock Change

    You can program a Tel/R keypress as part of a number stored in a Speed Dial location. When programming the Speed dial number (Function menu 2-3-1) press Tel/R first (the screen displays “!”), then enter the telephone number. If you do this, you do not need to press Tel/R each time before you dial using a Speed Dial location.

  • Page 27: Storing Numbers For Easy Dialling

    Storing Numbers for Easy Dialling You can set up the machine to do the following types of easy dialling: Speed Dial and Groups for Broadcasting of faxes. (See Broadcasting (Not Available for Colour Fax), page 33.) Even if you lose electrical power, numbers stored in memory will not be lost. Storing Speed Dial Numbers You can store Speed Dial numbers, which you dial by pressing only five keys or by using the Search function.

  • Page 28: Sending A Fax Scanning Adjustment

    Sending a Fax Scanning Adjustment Contrast If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document. After sending the document the contrast setting is set to AUTO (suitable for most documents) automatically.

  • Page 29: Dialling A Number

    Dialling a Number Speed Dialling Insert the document face down in the ADF. Press Search/Speed Dial, then press # and the two-digit Speed Dial number. Press Mono Fax Start. Search You can search for names you have stored in Speed Dial memories. (See Storing Speed Dial Numbers, page 19.) Insert the document face down in the ADF.

  • Page 30: Sending Operation

    Pause Press Redial/Pause to insert a pause between digits to be dialled. If the machine is connected to a PABX, you may need to insert an additional number prefix (e.g. “9”) and a “pause” before each fax or telephone number to gain access to the outside line.

  • Page 31: Real Time Transmission

    Dual Access (Not Available for Colour fax) You can scan up to 50 messages into the fax memory, even while the machine is receiving or sending another fax (from the memory). You can set temporary settings for each fax you’re scanning, except Timer and Polling.

  • Page 32: Receiving A Fax Receive Mode Settings

    Receiving a Fax Receive Mode Settings Select Receive Mode Receive Mode 1. FAX ONLY 2. FAX/TEL (F/T) (with an External Telephone) 3. TAD:ANSWER MACH. (with an External Answering Machine) The TAD setting works only with an external telephone answering device (TAD). Ring Delay and F/T Ring Time do not work in this setting.

  • Page 33: Setting The Ring Delay

    To Select or Change Your Receive Mode Press Menu/Set, 2, 1, 2. Press to select FAX ONLY, FAX/TEL, TAD:ANSWER MACH., MANUAL mode, and press Menu/Set. Press Stop/Exit. The screen returns to the date and time display, along with your new receive mode setting. 09/06 15:25 Current Receive Mode Setting the Ring Delay...

  • Page 34: Receiving A Fax

    Fax Detect (with an External or Extension Telephone) When you use this feature, you don’t have to press Mono Fax Start or fax call with an external or extension telephone and hear calling beeps. Just hold the handset of an external or extension telephone and wait for several seconds.

  • Page 35: Printing A Fax From Memory

    Reception into Memory (Not Available for Colour fax reception) As soon as the multi-purpose sheet feeder becomes empty during fax reception, the screen will display “CHECK PAPER”; please put some paper in the multi-purpose sheet feeder. (See Quick Setup Guide.) If the MEMORY RECEPTION switch is ON at this time…...

  • Page 36: Telephone ((Voice)) Operation Making (Voice) Calls With An External Telephone

    Telephone (Voice) Operation Making Voice Calls with an External Telephone If you connect an external telephone to the machine, the dial pad on the machine can be used to dial a number for normal telephone calls. You can dial numbers, by using Speed Dial memory, or using the dial pad.
  • Page 37 Tone/Pulse (Except for the Nordic Countries) If you have pulse dialling service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

  • Page 38: Printing Reports

    Printing Reports Transmission Report and Journal Setting Two reports require initial setup in the Menu table: Transmission Verification Report and Journal Period. For initial setup: Press Menu/Set, 2, 4, 1. —OR— Press Menu/Set, 2, 4, 2. Customizing the Transmission Verification (Xmit) Report You can use the Xmit Report as confirmation that you sent a fax.

  • Page 39: Using The Reports Key

    TX means Transmit; RX means Receive. Prints a Transmission Verification Report for your last transmission. Lists settings for GENERAL SETUP, SETUP RECEIVE, SETUP SEND, REPORT SETTING and REMOTE FAX OPT. You can print an accessories order form to your Brother dealer for service. Printing Reports...

  • Page 40: Advanced Sending Advanced Operations

    Delayed Batch Transmission Before sending the delayed faxes, your Brother machine will economize by sorting all the documents in memory by destination and scheduled time. If you set Batch Transmission to ON, all delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.
  • Page 41 Broadcasting (Not Available for Colour Fax) Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Menu/Set key, you can include up to 40 Speed Dial locations, and up to 50 manually dialled numbers (maximum of 90 locations if you did not use up any locations for Groups, access codes or credit card numbers).

  • Page 42: Cancelling A Job While Scanning The Document

    Setting Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only five keys (Search/Speed Dial, #, the two-digit location, and Mono Fax Start). First, you will need to store each fax number as a Speed Dial number. (See Storing Speed Dial Numbers, page 19.) Then, you can combine them into a Group.

  • Page 43: Using Tx Lock

    TX Lock This feature allows you to prevent unauthorised access to the machine. When switched ON, TX Lock prohibits most functions. The following functions listed are available while TX Lock is switched I Receiving faxes I Answering & making telephone calls with an external telephone I Scheduled Delayed Transmission* I Polling* I Fax Forwarding*...
  • Page 44 WRONG PASSWORD. After 2 seconds the display will then return to displaying TX LOCK MODE. You must then start from Step 1 to switch OFF TX Lock. If you forget the TX Lock password, please contact your Brother dealer or Brother for assistance. Chapter 6...

  • Page 45: Advanced Receiving

    Advanced Receiving Operation from an External or Extension Telephone An external phone is a telephone that is plugged into the machine (either into the machine’s EXT socket or into the back of the connector that plugs into the telephone wall socket). An extension phone is another phone on the same phone number as the machine, but plugged into a different telephone wall socket.

  • Page 46: Telephone Service

    Switching ON Remote Activation and Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Activation Code is The preset Deactivation Code is # 5 1. If you are always disconnected when accessing your external TAD remotely, try changing the Activation Code from # 5 1 to 1 1 1.

  • Page 47: Chapter 8 Polling

    Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling. You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive a fax must enter the polling secure code.

  • Page 48: Setup Delayed Polling Receive

    Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time. Press Menu/Set, 2, 1, 8. Press to choose TIMER, and press Menu/Set. The screen prompts you to enter the time you want to begin polling. Enter the time (in 24-hour format) you want to begin polling.

  • Page 49: Polling Transmit (Not Available For Colour Fax)

    Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 6. Press Mono Fax Start and wait for the fax to be polled. You can use Secure Polling only with another Brother fax machine. Polling...

  • Page 50: Chapter 9 Remote Fax Options (Not Available For Colour Fax)

    Remote Fax Options Setting Fax Storage Memory Receive must be switched to ON for Faxes to be received into memory. (See Reception into Memory (Not Available for Colour fax reception), page 27.) If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions.

  • Page 51: Remote Retrieval

    Changing the Remote Access Code Enter your Remote Access Code when the machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 Press Menu/Set, 2, 5, 3. Enter a three-digit number from 000 to 998, and press Menu/Set. cannot be changed.

  • Page 52: Remote Commands

    Remote Commands Follow the commands below to access features remotely. When you call the machine and enter your Remote Access Code (the factory setting is 1 5 9 to enter a remote control command. Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding OFF—Press 1.

  • Page 53: Retrieving Fax Messages

    Retrieving Fax Messages Dial the machine’s number. When you hear the beep, immediately enter your Remote Access Code (the factory setting is 1 5 9 As soon as you hear two short beeps, use the dial pad to press 9 6 2. Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded, and then press # #.

  • Page 54: Making Copies

    Making Copies Basic Copy Operations Your Multi-Function Centre allows you to make high-quality photocopies and transparencies. Copies can be in black and white, or full colour. Always make sure you have paper in the Multi- purpose Sheet Feeder before making copies. Copy Keys Do NOT pull on the paper while copying is in progress.

  • Page 55: Temporary Copy Setting

    Out of Memory If the memory becomes full while you’re making copies, the screen displays If you were scanning the first page to be copied, press Stop/Exit to cancel the operation and restart to make a single copy. If you were scanning a subsequent page, you will have the option to press Mono Copy to copy the pages scanned so far—OR—Press Stop/Exit to cancel.

  • Page 56: Using The Quality Key

    Using the Quality Key The Quality key changes the settings for copy quality (NORMAL, FAST or BEST) for the next copy only. Press NORMAL Quality FAST BEST Insert the document face down in the ADF. Press Quality. to select the copy quality resolution, and then press Menu/Set. Press Press Mono Copy or Colour Copy—OR—Press Using the Options Key...

  • Page 57: Paper Type

    Paper Type You can change the setting of paper type for next copy only. Insert the document face down in the ADF. Press Options. to select PAPER TYPE, and then press Menu/Set. Press Press to select the type of paper you are using (PLAIN, INK JET, GLOSSY or TRANSPARENCY), and press Menu/Set.
  • Page 58 Special Copy Options (Not available with Colour Copy) You can save paper by copying two pages onto one page. Insert the documents face down in the ADF. Press Options and Press to select 2IN1, and then press Menu/Set. Press Mono Copy—OR—Press 2 in 1 Special Copy Option is not available with reduced, enlarged or colour copies.

  • Page 59: Changing Default Copy Settings

    Changing Default Copy Settings Press Menu/Set, 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Menu/Set. By pressing a number, you can adjust the Quality, Colour and Contrast copy settings as shown in the following chart.

  • Page 60: Legal Limitations

    Legal Limitations Colour reproductions of certain documents are illegal and may result in either criminal or civil liability. This Notice is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt we suggest that you consult with the legal authorities in your individual country as to the legality of any particular questionable documents.

  • Page 61: Using The Machine As A Printer Features

    Using the machine as a Printer Features The Multi-Function Centre offers you many features you will find in a high quality ink jet printer. Fast Printing Speed—Using Draft mode, you can print up to 8 pages per minute in full colour, and up to 10 pages per minute in black.

  • Page 62: Multi-Purpose Sheet Feeder

    Multi-Purpose Sheet Feeder The multi-purpose sheet feeder can feed plain paper, inkjet paper, glossy paper, transparencies and envelopes. When the machine receives data from your computer, it begins the print process by loading paper from the multi-purpose sheet feeder. Select the print command from your PC. Your PC sends a print command and data to the machine.

  • Page 63: Printer Driver Settings

    The paper tab screen allows you to set up the Paper Size, Paper Source, Paper Thickness, Orientation, Scaling, and Copy/Page Order. To access the Brother printer driver, select Print from the File menu. In the Print dialog box, select Brother MFC-580 from th e name dro p down list. Click the Properties button. The Brother MFC580 on BRMFC: Properties dialog box will appear: Select the Apply button to apply your selected settings.

  • Page 64: Paper Size

    Paper Size The paper size selection provides a large selection of standard paper sizes or you can even create custom sizes ranging from 3.5 x 5" to 8.5 x 14". To select the paper size you want to use click the icon.

  • Page 65: Paper Thickness

    Paper Thickness Depending on the thickness of the paper you are using, you can improve the quality of your output by selecting the correct thickness. This setting provides the best positioning of the paper for printing. For example if you were printing on thin paper, you would select Thin in the Paper Thickness selection to achieve the best paper handling and improved output for that paper type.

  • Page 66: The Quality/Colour Tab

    The Quality/Colour Tab The Quality/Colour tab screen provides Quality, Media type, Document type, Colour/Mono settings, Bi-directional Printing settings and Fast Draft Mode. All of these selections are designed to offer the best quality output for your document needs. Select the Apply button to apply your selected settings. To return to the default settings, click the Default button, then click the Apply button.
  • Page 67 Media To achieve the best print results, the media being printed on should be selected in the driver. The machine changes the way it places dots, depending on the selected media type. Paper Type Plain Paper Inkjet Paper Glossy Paper (4 colour) Glossy Paper (3 colour) Transparencies Transparencies (mirror)

  • Page 68: Colour Matching

    Colour Matching You can select the colour matching method manually. Select the best one for your document. I Match Monitor Suitable for photographic images. Colour is adjusted to get the closest colour match to the PC monitor. I Vivid Colour Suitable for business graphics such as charts, graphs, and text.
  • Page 69 Colour Enhance Selecting Colour Enhance ON enables the Colour Enhance feature. This feature analyzes your image to improve quality sharpness, white balance and colour density. This process may take several minutes depending on the size of the image, the speed and RAM memory of your computer. I Colour Enhance ON Adjusts the colour in the image for better print quality.

  • Page 70: Advanced Tab

    Bi-Directional Printing When Bi-Directional Printing is selected, the print heads prints in both directions and offers faster print speeds. When not selected the print head prints in one direction only and provides higher print quality. Fast Draft Mode You can print much more quickly than mono draft mode, by using only both black and cyan ink. Advanced Tab Select the Apply button to apply your selected settings.
  • Page 71 In background With the In background feature checked the Watermark will print behind your document on the page. If this feature is not checked then the Watermark will print on top of your document. Watermark Style You can change the size and the Position of the Watermark on the page by selecting the Watermark and clicking the Edit button.
  • Page 72 Device Option Set the Print Date & Time as the Printer Function: Print Date & Time When enabled the Print Date & Time feature will automatically print the date and time on your document from your computers system clock. Click the Setting button to change the Date and Time in Format, Position and Font. To include a background with the Date and Time, select Opaque.

  • Page 73: Support Tab

    Support Tab The Support Tab provides driver version information. In addition there are links to the Brother Solution Center and Driver Update Web sites. Click the Support tab to display the following screen: Web Update Web Update checks the Brother web site for updated drivers and automatically downloads and updates the driver on your computer.

  • Page 74: Using The Windows ® -Based Brother Control Centre (For Windows ® Only)

    Using the Windows Brother Control Centre The Brother Control Centre is a software utility that pops up on the PC screen whenever paper is placed in the ADF. This allows you to access the most frequently used scanning applications only with a few mouse clicks.

  • Page 75: Using The Scan Key With Windows Pc

    Windows based PC and loaded the appropriate Brother Drivers for your version of ® . When you are ready to use the Scan to key, make sure the Brother Control Centre Windows application is running on your PC. Using the Windows icon and click Show.

  • Page 76: Scan To Image

    You can scan either black and white or colour documents into your E-mail application as a file attachment. Although the Brother Control Centre can be configured to send only black and white file or colour attachments at one time, you can easily change this setting. (See Scan to E-mail, page 73.) Insert the document face down in the ADF.

  • Page 77: Brother Control Centre Features

    Scan to Graphic Application—allows you to scan an image directly into any graphic viewer/editor application. You can select the destination application, such as MS Paint or Corel PhotoPaint. ® ® Using the Windows -Based Brother Control Centre (For Windows Only)

  • Page 78: Copy Operations

    Copy—allows you to use the PC and any Windows printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother ® MFC printer driver—OR—You can direct the copy output to any standard Windows printer driver installed on the PC.

  • Page 79: Setting Up The Scanner Configurations

    Restore Defaults button. Perform an Operation from the Brother Control Centre Screen If you see this screen it means you left-clicked a button in the Brother Control Centre screen without first placing an document in the ADF. Place the document in the Brother machine’s ADF, then click OK to return to the Brother Control Centre screen.

  • Page 80: Scan To File

    Scan to File Scanner Setting From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...

  • Page 81: Scan To E-Mail

    To change any of the settings for that mode, click the Modify Settings… button. E-mail Application E-mail Application—From the pull-down list, select your E-mail application. E-mail Settings—Click the E-Mail Settings… button to set up links. The Link Preferences window will appear: ® ® Using the Windows -Based Brother Control Centre (For Windows Only)

  • Page 82: File Attachments

    File Attachments Do not convert files—Click this checkbox if you do not want to change the file type of attachments. The Conversion Options will not be available (greyed). Convert MAX files only—Click this checkbox if you want to convert only attachments that are PaperPort files.

  • Page 83: Scan To Word Processor

    Word Processor—From the pull-down list, select the word processor you want to use. Click the Link Settings… button to display a screen to set up a link to the version of OCR and document format that you want to use: ® ® Using the Windows -Based Brother Control Centre (For Windows Only)

  • Page 84: User Defined Button

    OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother MFC Software Suite. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application.

  • Page 85: Copy

    Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options… button. Click the OK button to save your Copy settings. ® ® Using the Windows -Based Brother Control Centre (For Windows Only)

  • Page 86: Send A Fax

    FAX Resolution—Fine (200 x 200) To change the fax options, click the FAX Options… button. The Brother PC FAX Properties screen appears: Select the Paper Size and Orientation (Portrait or Landscape) and click OK. To return to the factory default settings, click the Restore Defaults button.

  • Page 87: Using Scansoft Paperport For Brother And Scansoft Textbridge

    ® ScanSoft Paper Port for Brother is a document management application. You will use PaperPort to view scanned documents. PaperPort help you organize your documents. It allows you to combine or “stack” documents of different formats for printing or filing. PaperPort ™...

  • Page 88: Organizing Your Items In Folders

    ® item to Page View displays each item as a full page ® Explorer to manage the folders and items shown in Desktop View. ® for Brother ® ® MAX files and other files) appear item or a...

  • Page 89: Links To Many Other Applications

    ’s built-in OCR application, or ® in a variety of ways and convert ® Bitmap (BMP) or Tag Image File ™ ® PaperPort for Brother and ScanSoft ® ® Help for more ® on your ® uses the optical ®...

  • Page 90: Scanning A Document

    This means that not only can you scan images directly into the PaperPort Brother included with the machine, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning. These applications include popular programs like Adobe Photoshop, Adobe PageMaker, CorelDraw and many more.

  • Page 91: Accessing The Scanner

    Accessing the Scanner To choose TWAIN_32 Brother MFL Pro Colour as your scanner driver, select it under the “ Select scanner”—OR—“Select source” option in your software. ® window, select Acquire from the File drop-down menu or select the TWAIN From the PaperPort or Scan button.

  • Page 92: Settings In The Scanner Window

    256 Colour. Brightness Adjusting the brightness settings to obtain the best image. The Brother MFC Software Suite offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting.
  • Page 93 When scanning photographs or other images for use in a word processor or other graphics application, you should try different settings for the contrast, mode and resolution to see which settings best suit your needs. Using ScanSoft ™ ® PaperPort for Brother and ScanSoft ™ ® TextBridge...

  • Page 94: Prescanning An Image

    When you are satisfied with the preview, select the Start button to scan the image. Insert the document face down in the ADF. In the TWAIN_32 Brother MFLPro Colour Setup dialog box, select the PreScan button: The entire document will be scanned into the PC and will appear in the Scanning Area of the Scanner window.

  • Page 95: Setting Up And Using Pc Fax (For Windows ® Only)

    Only) Introduction This chapter outlines the basics of the Brother software, so you can get started using the MFC Software Suite. Detailed installation and setup instructions are in the Manuals section of the Brother CD-ROM that is included with the machine.

  • Page 96: Pc Fax Sending (For Windows ® Only)

    PC FAX Sending (For Windows The Brother PC FAX feature allows you to use your PC to send a file. You can create a file in any application on your PC, and then send it as a PC FAX. You can even attach a cover page. All you have to do is set up the receiving parties as Members or Groups in your PC FAX Address Book.

  • Page 97: Setting Up Sending

    To save the User Information, click OK. Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box, click the Sending tab. Outside line access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system.

  • Page 98: Setting Up Speed Dial

    Simple Style Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by clicking the Speed Dial tab. (To use the feature you must select the Facsimile Style user interface.) You can register any address or group on one of the ten Speed Dial buttons.

  • Page 99: The Address Book

    The Brother Address Book dialog box will appear: Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups. In the Address Book dialog box, click the The Brother Address Book Member Setup dialog box will appear: In the Brother Address Book Member Setup dialog box, type the member’s information.

  • Page 100: Setting Up A Group For Broadcasting

    If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group. In the Brother Address Book dialog box, click the The Brother Address Book Group Setup dialog box appears: Type the name of the new group in the Group Name field.

  • Page 101: Exporting The Address Book

    Exporting the Address Book You can export the Address Book to an ASCII text file (*.csv). If you wish, you can create a Vcard for selected members that will be attached to all the sender’s outgoing e-mail; a Vcard is an electronic business card that contains the sender’s contact information.

  • Page 102: Importing To The Address Book

    Type in the name of the file, and then select Save. If you selected Vcard in Step 1, the Save as Type: will be Vcard (*.vcf). Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book.

  • Page 103: Setting Up Cover Page

    If you selected a text file in Step 1, the Files of type: will be Text file (*.csv). Setting Up Cover Page Access the Brother PC Fax Cover Page Setting from the FAX Sending dialog box by clicking (See User interface, page 90.) The Brother PC-FAX Cover Page Setup dialog box will appear: You can enter information in each box.
  • Page 104 Create a file in Word, Excel, Paint, Draw, or any other application on your PC. From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: Chapter 15...
  • Page 105 Create a file in Word, Excel, Paint, Draw, or any other application on your PC. From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: icon.
  • Page 106 Enter a telephone number by using any of the following methods: A. Enter the number using the numeric keypad. B. Click any of the 10 Speed Dial buttons. C. Click the Address Book button, and then select a Member or Group from the Address Book. If you make a mistake you can use the Clear button to clear all the entries.

  • Page 107: Set Up Your Usb Equipped Apple

    Before you can connect the machine to your Macintosh USB cable that is no longer than 6 feet (1.8 meters). To work with the machine, your USB-Equipped Apple 8.5/8.5.1/8.6/9.0/9.0.4/9.1. (The Brother Scanner Driver works only with Mac OS 8.6/9.0/9.0.4/9.1.) Using Brother Printer Driver with your ®...
  • Page 108 To print the document: From your Macintosh application software, click File menu and select Page Setup. You can change the settings for Paper Size, Paper Thickness, Paper Source, Orientation and Scaling, then click OK. From application software, click File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Quality, Media Type and Colour/Mono, select your settings before clicking Print.

  • Page 109: Sending A Fax From Your Macintosh Application

    When Facsimile is selected, the top button shows Send Fax and the Address button is available. To select and send only certain pages of the document, enter the page numbers in the From: and To: boxes in the Facsimile dialog box. Using the Brother MFC with a New Power Macintosh ® ™...
  • Page 110 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers; the right box will show the Destination Fax Numbers as you select them.

  • Page 111: Setting Up Your Address Book

    Type the name and fax number. If you want to, you can store a comment in the Memo field (up to 15 characters). Click OK to return to the Address Book dialog box. Using the Brother MFC with a New Power Macintosh ® ™...
  • Page 112 Adding a New Group You can set up a group of multiple recipients. Click Group. The Group Setting dialog box appears: In the Group Name field, type a name for your Group. From the Stored Fax Numbers box select the recipients for your Group, and then click >>. Your selection will appear in the box under the Group Name field.

  • Page 113: Using Brother Twain Scanner Driver With Your Apple ® Macintosh

    Accessing the Scanner Run your Macintosh TWAIN-compliant application software. The first time you use the Brother Twain driver, set it as default by choosing the Select Source. Afterwards, for each document you scan choose Acquire Image or select Scan. The scanner setup dialog box will appear.
  • Page 114 Scanning a Document into Your Macintosh G3, G4 or iMac Insert the document face down in the ADF. Adjust the following settings, if needed, in the scanner setup dialog box: Resolution Colour Type Brightness Contrast Scanning Area Click Start. When scanning is finished, the image will appear in your graphics application. Settings in the Scanner Window Image Resolution...
  • Page 115 When scanning photographs or other images for use in a word processor or other graphics application, it is a good idea to try different settings for the Contrast, Mode and Resolution to determine which settings look best. Using the Brother MFC with a New Power Macintosh ® ™...
  • Page 116 Adjust Image Brightness Adjust the brightness settings to obtain the best image. The Brother TWAIN Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting. You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image.
  • Page 117 Colours that fall within the gamuts of both devices are left unchanged. Scanner Profile Select your Brother MFC. ® ™ ™ Using the Brother MFC with a New Power Macintosh G3, G4 or iMac /iBook...
  • Page 118 PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button is used to preview an image for cropping any unwanted portions from the image.

  • Page 119: Troubleshooting And Maintenance Error Messages

    Troubleshooting and Maintenance Error Messages As with any sophisticated office product, errors may sometimes occur. If this happens, the machine often identifies the problem and displays an error message. The table below explains the most common error messages. ERROR MESSAGE CHECK CARTRIDGE An ink cartridge is not installed CHECK DOCUMENT Documents were not inserted or fed CHECK PAPER...
  • Page 120 Use the machine at the warm room or warm your room. Unplug the machine, and then call Brother or your dealer for service. Order a new ink cartridge now. Verify the number and try again. Set up the Speed Dial number.

  • Page 121: Document Jams And Paper Jams

    Document Jams and Paper Jams Based upon where the original document or printed sheet is jammed, follow the appropriate set of instructions to remove it. Document Jam The documents were not inserted or fed properly, or were too long. Remove any paper from the ADF that is not jammed.

  • Page 122: Printer Jam Or Paper Jam

    Printer Jam or Paper Jam Remove the jammed paper depending on where it is jammed in the machine. Paper is jammed in the multi-purpose sheet feeder. Remove any paper from the multi- purpose sheet feeder that is not jammed. Pull the jammed paper upward and remove it.
  • Page 123 Paper is jammed inside the machine. Open the control panel cover by lifting it toward you, then lift the top cover toward the back. Remove the jammed paper. If the jammed paper is under the Print Heads, unplug the machine, and then you can move the Print Heads to remove the paper.
  • Page 124 Paper is jammed at the back the machine. If the paper rips, the pieces of paper may get stuck inside the back of the machine. Remove any paper from the multi- purpose sheet feeder that is not jammed. Open the paper jam Cover. To loosen the paper, slide the Paper Width Guide to the widest position.

  • Page 125: Difficulty With Operation

    Horizontal Streaks / Top and You can make a copy using the Copy function and see if the same Bottom of Sentences Are Cut problem occurs. If the copy is also bad, call your Brother dealer for service. Poor Quality Print Make sure the Printer Driver matches the type of paper you are using.
  • Page 126 Clean the print heads. (See Print Quality Check, page 121.) If you clean the print heads five times and the print has not improved, call Brother or your dealer for service. Check for a dial tone. Change TONE/PULSE setting. (See Setting the Dialling Mode (Tone/Pulse) (Except for the Nordic Countries), page 18.) Check all line cord connections.
  • Page 127 Brother software, the PC will show “MFC Connect Failure” each time you restart Windows turn it off by deselect the AutoLoad PopUp check box in the Brother Control Centre chapter. (See How to Turn Off AutoLoad, page 67.) Cannot perform ‘2 in 1’...
  • Page 128 ® If you are using Windows 95/98, select ‘Printer Settings’ from the ‘Start’ menu. Open ‘Brother MFC-580’ properties. Click ‘Spool Setting’ on the ‘Details’ tab. Select ‘RAW’ from ‘Spool Data Format’. In the Quality/Colour tab of the Print dialog box, select Auto in the Document section.

  • Page 129: How To Improve Print Quality

    How to Improve Print Quality To preserve good quality, the machine periodically cleans the print heads. Also, you can press Ink to start the cleaning when needed. Cleaning the Print Heads Clean the print heads if you get a horizontal line in the text or graphics on your printed documents. There are two print heads;...
  • Page 130 STEP A: Colour Block Quality Check The LCD shows: Check the quality of the four colour blocks in the sheet. (BLACK/CYAN/YELLOW/MAGENTA). If the quality is OK for all colours, press 1 (YES) to go to STEP B––OR–– If white horizontal lines appear in some colour blocks below, press 2 (NO). The LCD will ask you if the print quality is OK for each colour.
  • Page 131 After replacing the ink cartridge, check it by printing another Print Quality Check Sheet. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call your Brother dealer or Brother for Service.

  • Page 132: Packing And Shipping The Machine

    When an ink head nozzle is clogged the printed sample looks like this. Do NOT touch the print heads. Touching the print heads may cause permanent damage and may void the print head’s warranty. Packing and Shipping the machine Whenever you transport the machine, use the packing materials that came with the machine. If you do not pack the machine correctly, you could void your warranty.
  • Page 133 Attach the protective yellow bar, and then close the top cover and control panel cover until they click into place. Unplug the machine from the telephone wall jack. Unplug the machine from the AC outlet. Unplug the Parallel cable or USB cable from the machine. Remove telephone line cord, paper wire extension, paper tray, document support, document wire extension, and place them in original packing materials or protective wrapping.
  • Page 134 Pack additional parts (cord, printed materials) into the carton. Do not pack the used ink cartridges in the carton. Close the carton. Chapter 17...

  • Page 135: Regular Maintenance

    Regular Maintenance Cleaning the Scanner Unplug the machine and open the control panel cover and lift the top cover. Clean the flat white pressure bar and the glass strip under the bar with isopropyl alcohol on a lint -free cloth. Cleaning the machine Printer Platen •...

  • Page 136: Replacing The Ink Cartridges

    Replacing the Ink Cartridges The machine is equipped with an optical sensor that automatically monitors the ink level in each colour cartridge. When the sensor detects an ink cartridge is running out of ink, the machine will notify you with a message on the LCD. The display shows you which colour cartridges are low or empty.
  • Page 137 3rd party ink of 3rd party ink cartridges. We can only recommend the use of genuine Brother consumables. I If the INK EMPTY message is on the display after you have installed ink cartridges, check that the ink cartridges are installed correctly.

  • Page 138: Important Safety Information Important Safety Instructions

    Important Safety Information Important Safety Instructions Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Do not place this product on an unstable surface, stand, or table. The product may fall, causing serious damage to the product.

  • Page 139: Important-For Your Safety

    Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the following conditions: N When the power cord is damaged or frayed. N If liquid has been spilled into the product. N If the product has been exposed to rain or water.

  • Page 140: Specifications Fax Specifications

    Specifications Fax Specifications Compatibility Coding system Modem speed Document input width Document input length Scanning width Printing width Automatic Document Feeder (ADF) Multi-purpose Sheet Feeder 100 sheets (75 g/m Printer type Grey scale Display Polling types Contrast control Resolution Memory Capacity Speed Dial Automatic redial Auto answer...

  • Page 141: Printer Specifications

    Printer Specifications Printing Print method Piezo with 75 x 4 nozzles Resolution Monochrome/Colour Printing: 2400 x 1200 dots per inch (DPI), 1200 x 1200 dots per inch (DPI), 600 x 600 dots per inch (DPI), 600 x 300 dots per inch (DPI), 600 x 150 dots per inch (DPI) Print speed up to 10 pages / minute (Mono)

  • Page 142: Print Media

    Print Media Paper input Paper output Consumable Item Service life of ink cartridge Approximately 950 pages/Black cartridge at 5% coverage with Chapter 19 Automatic loading from the Multi-Purpose Sheet Feeder I Paper type: Plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.

  • Page 143: Compilation And Publication Notice

    Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been complied and published, covering the latest product’s descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.

  • Page 144: Paper

    Ordering Accessories and Supplies For the best quality results use only genuine Brother accessories. These are available from most Brother dealers or alternatively you can contact our mail order department on telephone number 0161 931 2258 or fax number 0161 931 2218.

  • Page 145: Paper Specifications

    Paper Specifications When used as a printer, the MACHINE can handle paper that has the following specifications: But please note that you can receive fax messages only on A4 cut sheet Paper Capacity of Multi-Purpose Sheet Feeder Paper Type Paper Size Plain Paper A4, Letter, Executive (Cut Sheet)

  • Page 146: Print Area

    Print Area The Print Area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheets and envelopes. Cut Sheet unprintable area Paper Type Paper Size Cut Sheet Executive Envelopes Printer depends on the Printer driver. The above figures are approximate and the print area may vary depending on the kind of paper you are using.

  • Page 147: Entering Text

    Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, #, don’t have printed letters because they are used for special characters.

  • Page 148: Glossary

    Glossary ADF (Automatic Document Feeder Capacity) Refers to the number of pages that can be placed in the ADF and fed one at a time automatically. Automatic Fax Transmission Sending a fax without picking up the handset of an external telephone.
  • Page 149 Fax/Tel mode You can receive faxes and telephone calls. Do not use Fax/Tel if you are using an external answering machine. (With external telephone only) Fax Storage You can store faxes in memory for remote retrieval. Fax tones The signals sent by sending and receiving fax machines while communicating information.
  • Page 150 ® ScanSoft PaperPort for Brother Document management application where you can view received faxes and scanned image. Search You can search for names you have stored in Speed Dial memories. Speed dial A preprogrammed number for easy dialling. You must press the Search/Speed Dial key and #, then two digit code to start the dialling process.

  • Page 151: Index

    Automatic Document Feeder (ADF) ... 1 Automatic Transmission ... 2, 22 Beeper Volume ... 17 Broadcasting ... 33, 34 Brother Control Centre ... 66-67 BT Call Sign ... 38 Chain Dialling ... 21 CHECK PAPER ... 111 Clock Change ... 18 Coated Paper ...
  • Page 152 HELP ...31 Help ... iii iMac ...99 Important Safety Instructions ...130 Importing ...81 Ink Cartridges ...128 Ink Key ...54 Ink Management ...121 Inserting Spaces ...139 International Calls ...32 Job Cancel ...34 JOURNAL ...31 Journal Period ...30 Legal Limitations ...52 ® Macintosh G3, G4 or iMac Maintenance ...111, 127...
  • Page 153 QUICK-DIAL ... 31 QUICK-DIAL (list) ... 31 Real Time Transmission ... 23 Receive Mode ... 24 Reception into Memory ... 27 Reduction (Printing) ... 26 REMOTE ACCESS CARD ... 146 Remote Access Code ... 43 Remote Code (Changing) ... 38 Remote Commands ...
  • Page 154 Change Receive Mode Press 9 8 then for TAD, press 1. FAX/TEL, press 2. FAX, press 3. Exit Remote Operation Press 9 0. Change Remote Access Code Press Menu/Set, 2, 5, 3. Enter the 3-digit number. The cannot be changed. Press Menu/Set.
  • Page 155 Remote Commands Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding off press 1. Turn Fax Forwarding on press 2. Program Fax Forward Number press 4. Enter the new number of the remote fax machine where you want your fax message forwarded and then press # #.
  • Page 156 This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries. UK/IRE/SAF/PAN NORDIC Version A...

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