Scanning To An Email Address; Configuring Email Settings - Xerox WorkCentre 5325 Administrator's Manual

Scanning to an Email Address

The Email feature allows users to scan a document and send it as an Email attachment to one or more
Email addresses.
Notes:
• To use this feature, you must purchase and install the Scan Kit. See the instructions
included with the kit for details.
• For instructions explaining how to use this feature, see the User Guide at
www.xerox.com/office/WC53XXdocs.
Before you begin:
• Purchase and install the Scan Kit. See the instructions included with the kit for details.
• Configure SMTP settings. For details, see
IP Address or host name of your SMTP server.
• Create an email account for the printer. The printer uses this address as the default text in the
From: field of the email.

Configuring Email Settings

1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch System Settings > E-mail / Internet Fax Service Settings > E-mail Control.
3. Change the following settings as necessary:
• Maximum Address Entries: Select the maximum number of email addresses that a scanned
document can be sent to. This includes To:, Cc:, and Bcc: fields.
• Incoming E-Mail Print Options: Select the parts of the email that you want to print.
• Print Attachment Only:
• Attachment, Full Headers & Message:
• Attachment, Basic Headers & Message:
• Print Error Notification E-mail: Touch On to print an error report when an email transmission
error occurs.
• Response to Read Receipts: Touch On to allow the printer to respond to a request for a read
receipt (MDN) after an email is received.
• Read Receipts: Touch On to allow the printer to request a read reciept (MDN) when an email
is sent.
Note: This does not apply to the Internet Fax service. For Internet Fax, read receipt settings, go to
Tools > Fax Service Settings > Internet Fax Control > Delivery Confirmation Method.
• Print Delivery Confirmation Mail: Touch On to print a confirmation report (DSN response or
MDN response) for every transmission. Touch Print when delivery fails to print a report when
a transmission fails.
• Split Send Method: Touch Split into Pages, or Split by Data Size to split a large email into
multiple email messages.
• Maximum Data Size per E-Mail: Specify the maximum size of an email that will be split
when using the Split by Data Size method.
Configuring SMTP Server Settings
WorkCentre 5300 Series Multifunction Printer
System Administrator Guide
Scanning
on page 31. Note the
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