Sharp MX-5000N Quick Start Manual

Digital full colour multifunctional system

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Page 1 MODEL: MX-4100N MX-4101N MX-5000N MX-5001N DIGITAL FULL COLOUR MULTIFUNCTIONAL SYSTEM Quick Start Guide Quick Start Guide Quick Start Guide Before using the machine Functions of the machine and procedures for placing originals and loading paper. Copying Using the copy function.
Page 2: Operation Manuals And How To Use Them
OPERATION MANUALS AND HOW TO USE THEM 3 printed manuals and a manual in PDF format are provided with the machine. Printed manuals To learn the parts of the machine and how to use them To load paper Before using the machine (page 7) Quick Start Guide (this manual) To make a copy...
Page 3: Operation Guide
Manuals in PDF format Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide in PDF format. The Operation Guide can be downloaded from the Web pages in the machine. Download the Operation Guide from the Web pages in the Operation Guide machine.
Page 4: Checking The Ip Address
CHECKING THE IP ADDRESS To check the IP address of the machine, print out the all custom setting list in the system settings. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS Select the all custom setting list in the touch System Settings Admin Password Exit panel.
Page 5: Accessing The Web Server In The Machine
ACCESSING THE WEB SERVER IN THE MACHINE When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer. Opening the Web pages Access the Web server in the machine to open the Web pages.
Page 6: Table Of Contents
TABLE OF CONTENTS CHECKING THE IP ADDRESS............2 ACCESSING THE WEB SERVER IN THE MACHINE .
Page 7 Faxing BASE SCREEN OF FAX MODE ........... .60 SENDING A FAX.
Page 8 Document filing DOCUMENT FILING .............96 QUICKLY SAVING A JOB (Quick File) .
Page 9 Before using the machine Before using the machine This section provides general information about the machine, including the names and functions of the parts of the machine and its peripheral devices, and the procedures for placing originals and loading paper. PART NAMES AND FUNCTIONS .
Page 10: Part Names And Functions
PART NAMES AND FUNCTIONS (2) (3) (10) (11) (12) (1) Automatic document feeder (7) Punch module* This automatically feeds and scans multiple originals. This is used to punch holes in output. Both sides of 2-sided originals can be scanned at (8) Tray 1 / Tray 2 once.
Page 11 (13) (14) (15) (16) (17) (18) (19) (13) Document glass (17) Bypass tray This is used to scan books and other originals that Special types of paper can be fed from the bypass cannot be scanned using the automatic document tray.
Page 12: Operation Panel
OPERATION PANEL Image send indicators LINE indicator This lights up during transmission or reception in fax mode. The indicator also lights up during transmission in scan mode. DATA indicator When a received fax cannot be printed because of a problem such as out of paper, the indicator blinks. The indicator lights steadily when there is data that is waiting to be transmitted.
Page 13: Numeric Keys
Numeric keys [CLEAR] key Press this key to return These are used to enter the number of Main power indicator settings such as the number copies, fax numbers, and other of copies to "0". numbers. This indicator lights when the main power is switched on.
Page 14: Using The Touch Panel
USING THE TOUCH PANEL The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the touch keys are explained below. Mode select keys [COPY] key [DOCUMENT FILING] key [IMAGE SEND] key To use the copy function, touch this key To use the scan or fax When you wish to print or send a file...
Page 15 Checking the status of the machine The touch panel has a key for checking the status of the machine. "Job Status" display Display selection key This shows the first 4 print jobs in the print queue (the The status display can be switched between "Job job in progress and jobs waiting to be printed).
Page 16: User Authentication
USER AUTHENTICATION When user authentication is enabled in the system settings, you must log in before using the machine. User authentication is initially disabled. When you have finished using the machine, log out. User authentication methods There are two methods for performing user authentication: login by user number and login by login name and password.
Page 17: Home Screen
(2) Mode select keys function. Use these keys to switch between copy, image send, (5) User name document filing, and Sharp OSA modes. This shows the name of the logged in user. (3) Title The user name appears when user authentication is This shows the title of the home screen.
Page 18: Image Check Function (Preview)
IMAGE CHECK FUNCTION (PREVIEW) The image check function allows you to view scanned images and received faxes on the touch panel. Convenient uses of image check You can view images scanned for copying, fax / image send, and Scan to HDD of document filing. This allows you to check the effect of special modes and correct problems before copying or transmission takes place.
Page 19: Placing Originals
PLACING ORIGINALS The automatic document feeder can be used to automatically scan many originals at once. This saves you the trouble of manually feeding each original. For originals that cannot be scanned using the automatic document feeder, such as a book or a document with notes attached, use the document glass.
Page 20: Changing Paper In A Tray
CHANGING PAPER IN A TRAY Names of the trays The names of the trays are shown below. For the number of sheets of paper that can be loaded in each tray, see the following manuals: • Operation Guide, "Paper Tray Settings" in "7. SYSTEM SETTINGS" •...
Page 21: Loading Paper In A Tray
Loading paper in a tray To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example, the paper in tray 1 is changed from B4 (8-1/2"...
Page 22: Changing The Tray Settings
Changing the tray settings When you change the paper in a tray, the tray settings in the system settings must also be changed. Press the [SYSTEM SETTINGS] key. SYSTEM SETTINGS System Settings Configure the tray settings in the touch panel. Admin Password Exit Total Count...
Page 23: Loading Paper In Other Trays
Loading paper in other trays Bypass tray The side to be copied on must be face down! When loading A3W, A3, or B4 size paper, pull out the tray extension. The maximum number of sheets that can be loaded in the bypass tray is approximately 100 for plain paper and approximately 20 for envelopes.
Page 24: Large Capacity Tray
Large capacity tray The paper size of tray 5 can only be changed by a service technician. Gently pull out the paper tray. Insert the paper with the print side face down. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed.
Page 25 Copying Copying This section explains the basic procedures for using the copier function. This section also introduces the various types of copying that can be performed using the special modes. BASE SCREEN OF COPY MODE ....24 MAKING COPIES.
Page 26: Base Screen Of Copy Mode
BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. Select copy settings in the base screen. Ready to scan for copy. (10) Colour Mode Special Modes Full Colour (11) 2-Sided Copy Plain...
Page 27: Making Copies
MAKING COPIES This is the most basic procedure for making copies. 1-sided copy 1-sided original Touch the [COPY] key. COPY IMAGE SEND DOCUMENT FILING Ready to scan for copy. The base screen of copy mode appears. Special Modes Colour Mode Full Colour 2-Sided Copy Plain...
Page 28: 2-Sided Copying (Automatic Document Feeder)
2-SIDED COPYING (Automatic Document Feeder) You can use the automatic document feeder to make automatic 2-sided copies without the bother of manually turning the originals over and re-inserting them. This section explains how to copy 1-sided originals onto both sides of the paper.
Page 29: Copying On Special Paper (Bypass Copy)
COPYING ON SPECIAL PAPER (Bypass Copy) Use the bypass tray to copy on special media such as heavy paper, envelopes, and tab paper. This section explains how to load A4 heavy paper in the bypass tray. Original Copy on heavy paper Place the originals.
Page 30: Selecting A Tray
Select settings in the touch panel. (Continued) (4) Touch the [Auto-AB] key. Paper Select Bypass Tray Type/Size Setting (5) Touch the [OK] key. Type Size 12x18(A3W),11x17,8½x14 Auto-Inch Heavy Paper 2 8½x11,8½x11R,5½x8½R 7¼x10½R,A3,A4,B4,B5 A3W(12x18),A3,A4,A4R,A5R,B4 Auto-AB B5,B5R,216x330(8½x13) 11x17,8½x11 X420 Y297 Custom Size Manual (6) Touch the bypass tray key.
Page 31: Making Colour Copies (Colour Mode)
MAKING COLOUR COPIES (Colour Mode) When colour and black & white originals are mixed together, you can have the machine automatically detect whether each original is colour or black & white and make each copy accordingly. The procedure for copying with the colour mode set to "Auto" for automatic detection of colour and black &...
Page 32: Selecting The Exposure And Image Type
SELECTING THE EXPOSURE AND IMAGE TYPE You can specify the original image type to obtain a clearer copy. The example of copying an original with light colours such as pencil writing is explained below. Exposure adjustment Light original Place the originals. The side to be scanned must be face up! When using the document glass, place the original with the side to be scanned face down.
Page 33: Fitting The Copy Image To The Paper (Automatic Ratio Selection)
FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) You can copy an original onto any size of paper using automatic enlargement/reduction. This section explains how to copy an A4 original onto A3 paper. The side to be scanned must be face up! Place the originals.
Page 34 Set the number of copies. Correct sets Press the [COLOUR START] key or the [BLACK & WHITE START] key. Cancel scanning Cancel copying...
Page 35: Enlargement/Reduction (Preset Ratios / Zoom)
ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) For precise adjustment of the copy size, you can select a preset ratio and/or adjust the ratio in increments of 1%. As an example, this section explains how to reduce the image to 55%. Ratio-specified copy Original Place the originals.
Page 36 Set the number of copies. Correct sets Press the [COLOUR START] key or the [BLACK & WHITE START] key. Cancel scanning Cancel copying...
Page 37: Interrupting A Copy Run (Interrupt Copy)
INTERRUPTING A COPY RUN (Interrupt Copy) When the machine is printing, you can temporarily interrupt the job and perform a copy job that you wish to prioritize. This feature is useful when you need to make an urgent copy during a long copy run.
Page 38: Storing Copy Operations (Job Programs)
STORING COPY OPERATIONS (Job Programs) You can store a group of copy settings. The settings can be retrieved and used whenever needed. When you frequently use the same group of settings, this saves you the trouble of manually selecting the settings each time you need to use them.
Page 39: Deleting A Job Program
Touch the key of the desired job program. Exit Job Programs Press program number. After selecting the job program, set the number of copies and press the [COLOUR START] key or [BLACK & WHITE START] key to begin copying. Recall Store/Delete Deleting a job program Press the [#/P] key (...
Page 40: Special Modes
SPECIAL MODES The special modes can be used for a variety of special-purpose copy jobs. This section introduces the types of copies that can be made with the special modes. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes.
Page 41: Selecting A Special Mode
SELECTING A SPECIAL MODE The procedure for selecting settings for "Adding margins (Margin Shift)" is explained below as an example. Although the specific settings for each special mode vary, the general procedure is the same. Place the originals. The side to be scanned must be face up! When using the document glass, place the original with the side to be scanned face down.
Page 42: Convenient Copy Functions
CONVENIENT COPY FUNCTIONS Adding margins (Margin Shift) Use this function to shift the image on the copy to create binding margins. This function is convenient when you will be binding the copies with a string or placing them in a binder. Erasing peripheral shadows (Erase) Use this function to erase peripheral shadows that occur when making...
Page 43 Copying a large number of originals at once (Job Build) A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and copy the sets as a single job.
Page 44: Multi Shot
Copying multiple pages onto one sheet of paper (Multi Shot) Use this function to copy two or four original pages onto one sheet of paper. Copying a pamphlet (Book Copy) Use this function to copy a book, pamphlet, or other bound original. The copies will be arranged in the same pamphlet-style layout.
Page 45 Printing the date or a stamp on copies (Stamp) Use this function to print the date, a Date print Date print stamp, the page number, or text on Stamp Stamp 04/04/2010 04/04/2010 copies. CONFIDENTIAL CONFIDENTIAL In addition, specific text can be added to a copy as a watermark.
Page 46 Copying an A3 size original without cutting off the edges (A3 Full Bleed) Use this feature to make a full-size copy of an A3 original on A3W paper so that the edges are not cut off. The original must be placed on the document glass.
Page 47 Whitening faint colours in copies (Suppress Background) Use this function to suppress light background areas of a copy image. When making a copy of an original that has a light coloured background, this can be used to whiten the background. An image of this function is shown at the end of this manual.
Page 48 Copying originals that are different sizes (Mixed Size Original) For example, even when a B5 original is mixed in with A4 originals, this function lets you copy all originals at once. When used in combination with the auto image function, the copies can all be printed on the same size of paper.
Page 49 Printing Printing This section explains the basic procedure for printing using the printer driver of the machine. The settings that can be selected in the printer driver are also introduced. The explanations of screens and procedures are primarily for Windows ®...
Page 50: Printing
PRINTING This section explains the basic procedures for printing. Windows The following example explains how to print a A4 size document from WordPad, which is a standard accessory program in Windows. To install the printer driver and configure settings in a Windows environment, see "2. SETUP IN A WINDOWS ENVIRONMENT"...
Page 51 Select print settings. (1) Click the [Paper] tab. (2) Select [A4]. (3) Click the [OK] button. Click the [Print] button. Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button.
Page 52: Using Printer Driver Help
Using printer driver help When selecting settings in the printer driver properties window, you can display Help to view explanations of the settings. (Only in Windows) Open the printer driver properties window. (1) Select the printer driver of the machine. (2) Click the [Preferences] button.
Page 53: Setting The Paper Size
Macintosh The following example explains how to print an A4 size document from "TextEdit" ("SimpleText" in Mac OS 9), which is a standard accessory program on Macintosh computers. In a Macintosh environment, the PS3 expansion kit must be installed to use the machine as a network printer. To install the printer driver and configure settings in a Macintosh environment, see "3.
Page 54: Printing A File
Printing a file Execute printing from TextEdit. (1) Open the [File] menu. (2) Select [Print]. In Mac OS 9, select [Print] from the [File] menu of SimpleText. Select print settings and click the [Print] button. (1) Make sure the correct printer is selected.
Page 55: Cancelling Printing (At The Machine)
CANCELLING PRINTING (AT THE MACHINE) You can cancel a print job if you cancel before printing actually begins. JOB STATUS Press the [JOB STATUS] key. Select settings in the touch panel. Print Job Scan to Fax Job Internet Fax Job Queue Sets / Progress Status Spool...
Page 56: Selecting Print Settings
SELECTING PRINT SETTINGS To use the print function of the machine, the settings in the printer driver properties window must be configured. See "PRINTING" (page 48) for the procedure for opening the printer driver properties window and the basic procedure for printing. Windows The procedure for selecting settings in the printer driver is explained below using "Fitting the print image to the paper (Fit To Paper Size)"...
Page 57 Macintosh The procedure for selecting printer driver settings is explained below using "Printing multiple images on one page (N-Up Printing)" as an example. This function reduces the size of each page to let you print multiple pages on one sheet of paper. The example of printing two pages on one sheet of paper with borderlines is explained.
Page 58: Convenient Printer Functions
CONVENIENT PRINTER FUNCTIONS Printing on both sides of the paper (2-sided printing) Use this function to print on both sides of the paper. You can use 2-sided printing to reduce the number of printed sheets when you are printing a large number of pages or when you wish to conserve paper.
Page 59 Punching holes in output (Punch) Use this function to punch holes in output. (When a punch module and saddle stitch finisher or finisher are installed.) Printing a colour image in greyscale (Black and White Print) Use this function to print colour images in greyscale.
Page 61 Faxing Faxing This section explains the basic procedures for using the fax function of the machine. In addition, special modes that can be used with the fax function are introduced. The facsimile expansion kit is required to use the fax function. BASE SCREEN OF FAX MODE .
Page 62: Base Screen Of Fax Mode
BASE SCREEN OF FAX MODE Touch the [IMAGE SEND] key in the touch panel to open the base screen of fax mode. If the fax screen does not appear, touch the [Fax] tab. Select fax settings in the base screen. Ready to send.
Page 63: Sending A Fax
SENDING A FAX The basic procedure for sending faxes is explained below. In fax mode, colour originals are sent as black and white images. Transmission Original Transmission result Touch the [IMAGE SEND] key. COPY IMAGE SEND DOCUMENT FILING Ready to send. Speaker Resend The base screen of fax mode appears.
Page 64: Changing The Size Of A Fax
CHANGING THE SIZE OF A FAX The size of the original and the transmission size can be specified before transmission. This is convenient when faxing an original that is small and difficult to read. The procedure for faxing both sides of an A4 original at A3 size is explained below. Place the originals.
Page 65 Enter the fax number of the first destination. Correct a mistake Press the [BLACK & WHITE START] key. Cancel scanning...
Page 66: Changing The Exposure
CHANGING THE EXPOSURE The exposure can be changed as appropriate for the darkness or lightness of the original. The following example explains how to darken light colours in an original to make the image clearer. Place the originals. The side to be scanned must be face up! When using the document glass, place the original with the side to be scanned face down.
Page 67: Changing The Resolution
CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. The following example explains how to set the resolution to [Fine] and [Half Tone] when sending an original with small text.
Page 68: Storing A Fax Number
STORING A FAX NUMBER You can store fax numbers in one-touch keys. One-touch keys Group key Stored fax numbers can be retrieved quickly and easily. If you frequently send faxes to the same group of fax machines, the A Corp. numbers of those fax machines can be stored as a group (multiple fax numbers can be stored in one key).
Page 69 Select settings in the touch panel. (Continued) (4) Select [Fax] from the "Address Type" select System Settings box. Address Control Cancel Address Type: (5) Touch the "Address Name" text box. Search Number: (1-999) A text entry screen appears. Enter the name of the Address Name KKK KKK (Required):...
Page 70: Forwarding Received Faxes (Fax Data Forward)
FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another fax machine. To use this function, the fax number of the destination machine must be stored in "Set the Telephone Number for Data Forwarding"...
Page 71: Convenient Dialling Methods
CONVENIENT DIALLING METHODS Easy to use one-touch keys and the resend function can be used to prevent dialling errors and save time. One-touch keys A fax number stored in a one-touch key can be retrieved by a simple touch of the key. A one-touch key for a group can be selected to automatically transmit to each of the destinations stored in the group.
Page 72: Speed Dialling
Resending The [Resend] key can be touched to transmit to one of the eight most recent destinations used for transmission. Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group. (1) Touch the [Resend] key.
Page 73 Dialling using the speaker When the speaker is used to dial, fax transmission is started after the number is dialled and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Touch the [Speaker] key.
Page 74: Sending The Same Fax To Multiple Destinations (Broadcast Transmission)
SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same document/image can be sent to multiple fax mode, scan mode, and Internet fax mode destinations in a single operation. If you frequently send documents/images to the same group of destinations, it is recommended that you store those destinations as a group in a one-touch key.
Page 75 Select settings in the touch panel. (Continued) (5) Check the destinations and then touch the Address Review [OK] key. To delete a destination, touch the key of the destination 0123456789 CCC CCC that you wish to delete. A message will appear to confirm the deletion.
Page 76: Special Fax Modes
SPECIAL FAX MODES The special modes can be used for a variety of special-purpose fax transmission jobs. The following pages show the types of fax transmissions that can be performed. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes.
Page 77: Selecting A Special Mode
SELECTING A SPECIAL MODE The procedure for selecting a special mode for fax is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for erasing shadows at the edges of the image when sending a fax is explained below as an example. Place the originals.
Page 78: Convenient Fax Functions
CONVENIENT FAX FUNCTIONS Erasing peripheral shadows (Erase) Use this function to erase peripheral shadows that occur when faxing books and other thick originals. Without erase Transmission With erase Transmission Sending the left and right pages of a bound document as two separate pages (Dual Page Scan) Use this function to send the left and right pages of a pamphlet or other bound document as two separate pages.
Page 79 Sending a large number of pages as a single transmission job (Job Build) A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and send the sets as a single Transmission...
Page 81 Scanning Scanning This section explains the uses of the network scanner function and the basic procedure for using scan mode. In addition, special modes that can be used with the network scanner function are introduced. The Internet fax expansion kit is required to use the Internet fax function. NETWORK SCANNER FUNCTION .
Page 82: Network Scanner Function
NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to transmit scanned images by a variety of methods. The network scanner function has the following modes. USB memory mode Scan modes Use this mode to save an image to USB memory To send an image to an e-mail address, use...
Page 83: Base Screen Of Scan Mode
BASE SCREEN OF SCAN MODE Touch the [IMAGE SEND] key in the touch panel to open the base screen of scan mode. If the scan screen does not appear, touch the [Scan] tab. Select various scan settings in the base screen. Scan Internet Fax USB Mem.
Page 84: Scanning An Original
SCANNING AN ORIGINAL The basic operation for scanning is explained below. This section explains how to send a scanned file by e-mail. Scan transmission Original Scanned image Select settings in the touch panel. COPY IMAGE SEND DOCUMENT FILING Ready to send. Resend (1) Touch the [IMAGE SEND] key.
Page 85: Changing The Exposure And Original Image Type
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Exposure and original image type settings can be selected as appropriate for the original. The procedure for darkening the exposure and setting the original image type to "Text/Prtd. Photo" is explained below. Place the originals. The side to be scanned must be face up! When using the document glass, place the original with the side to be scanned face down.
Page 86: Changing The Resolution
CHANGING THE RESOLUTION You can select the resolution as appropriate for the original type. This section explains how to set the resolution to "300X300dpi", which creates a clearer image than the default resolution. Place the originals. The side to be scanned must be face up! When using the document glass, place the original with the side to be scanned face down.
Page 87: Changing The File Format
CHANGING THE FILE FORMAT The file format (file type and compression method) for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can change the format at the time of transmission. The procedure for sending a scanned image in full colour TIFF format is explained below. Place the originals.
Page 88: Storing A Destination
STORING A DESTINATION The procedure for storing e-mail addresses in one-touch keys for Scan to E-mail is explained below. Stored e-mail addresses can be retrieved quickly and easily. If you frequently send images to the same group of destinations, those destinations can be stored as a group. To store destinations for the other modes of the network scanner function, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK"...
Page 89 Select settings in the touch panel. (Continued) (8) Touch the "E-mail Address" text box. System Settings Address Control Cancel A text entry screen appears. Enter the E-mail address E-mail Address AAA@xx.xxx.com that you want to store. (Required): (9) Touch the [OK] key. File Format: File Type: MMR(G4)
Page 90: Convenient Transmission Methods
CONVENIENT TRANSMISSION METHODS One-touch sending, resending, and other convenient transmission functions that make it easy to send an image are available. One-touch key A destination stored in a one-touch key can be retrieved by a simple touch of the key. (1) Touch the [Address Book] key.
Page 91 Resending The [Resend] key can be touched to send an image to one of the most recent 8 transmission destinations. Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group. (1) Touch the [Resend] key.
Page 92: Sending The Same Image To Multiple Destinations (Broadcast Transmission)
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same image can be sent to multiple scan mode, Internet fax mode, and fax mode destinations in a single operation. If you frequently send images to the same group of destinations, it is recommended that you store those destinations as a group in a one-touch key.
Page 93: Special Scan Modes
SPECIAL SCAN MODES The special modes can be used for a variety of special-purpose scan send jobs. The following pages show the types of scan send jobs that can be performed. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes.
Page 94: Selecting A Special Mode
SELECTING A SPECIAL MODE The procedure for selecting a special mode for the scanner function is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for selecting "Whitening faint colours in the image (Suppress Background)" is explained here as an example. Place the originals.
Page 95: Convenient Scanner Functions
CONVENIENT SCANNER FUNCTIONS Erasing peripheral shadows on the image (Erase) Use this function to erase peripheral shadows that occur when scanning books and other thick originals. Scan Without erase Scan With erase Scanning an original as two separate pages (Dual Page Scan) Use this function to scan the left and right pages of an open pamphlet or other bound document as separate pages.
Page 96 Scanning many originals at once (Job Build) A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and send the sets as a single Scan transmission.
Page 97 Document filing Document filing The document filing function is used to store the document or print image on the hard drive when performing a copy, print, or other job. A stored file can be called up and used whenever needed. This section introduces several of the document filing functions.
Page 98: Document Filing
DOCUMENT FILING The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive. The stored file can be retrieved and printed or transmitted as needed. Uses of the document filing function Copy Print...
Page 99 The document filing function is convenient in these situations In this situation... You prepared copies of a many-page handout for a meeting, but the number of participants suddenly increases and you need to quickly prepare more copies of the handout. Colour Mode Special Modes Full Colour...
Page 100: Quickly Saving A Job (Quick File)
QUICKLY SAVING A JOB (Quick File) As an example, the procedure for using "Quick File" while copying is explained below. Quick File is the easiest way to save a file using the document filing function. Place the originals. The side to be scanned must be face up! When using the document glass, place the original with the side to be scanned face down.
Page 101: Appending Information When Storing A File (File)
APPENDING INFORMATION WHEN STORING A FILE (File) As an example, the procedure for using "File" while copying is explained below. Unlike Quick File, a file name, user name, and folder can be specified when saving a file. Place the originals. The side to be scanned must be face up! When using the document glass, place the original with the side to be scanned face down.
Page 102 Select settings in the touch panel. (Continued) (7) Touch the [User 1] key. Stored to: (8) Touch the [OK] key. Main Folder User 1 User 2 User 3 User 4 User 5 User 6 User 7 User 8 User 10 User 9 All Folders ABCD...
Page 103: Saving A Document Only (Scan To Hdd)
SAVING A DOCUMENT ONLY (Scan to HDD) You can save a document without performing a copy, print, or send job. The procedure for storing a document in the main folder is explained below. Touch the [DOCUMENT FILING] key. DOCUMENT COPY IMAGE SEND FILING The base screen of document filing mode appears.
Page 104: Printing A Saved File
PRINTING A SAVED FILE You can retrieve a file stored by document filing and print or transmit the file. This section explains how to retrieve and print a file stored in the main folder. Select the file and print it. DOCUMENT COPY IMAGE SEND...
Page 105 System settings System settings The system settings let you adjust the operation of the machine to suit the needs of your workplace. This section briefly introduces several of the system settings. For detailed explanations of the system settings, see "7. SYSTEM SETTINGS"...
Page 106: System Settings
SYSTEM SETTINGS The date and time can be set, fax and scan destinations can be stored, document filing folders can be created, and various other settings related to the operation of the machine can be configured in the system settings screen.
Page 107 System settings (administrator) The system settings (administrator)* are system settings that can only be configured by the administrator of the machine. To configure these settings, the administrator password must be entered. However, when user authentication is enabled, users who log in with certain user rights may be able to configure these settings without entering the administrator password.
Page 108: System Settings Menu
SYSTEM SETTINGS MENU Total Count Job Count Device Count Default Settings Clock Adjust Keyboard Select List Print (User) All Custom Setting List Printer Test Page Sending Address List Document Filing Folder List Paper Tray Settings Tray Settings Paper Type Registration Auto Tray Switching Custom Size Registration (Bypass) Address Control...
Page 109 "7. SYSTEM SETTINGS" in the Operation Guide. Product Key Data Backup Storage Backup Device Cloning Storing/Callling of System Settings Restore Factory Defaults Store Current Configuration Restore Configuration Sharp OSA Settings External Account Setting USB Driver Settings Animation Play Speed Setting...
Page 111: Troubleshooting
Troubleshooting Troubleshooting This sections contains answers to frequently asked questions and explains how to remove paper misfeeds. FREQUENTLY ASKED QUESTIONS ....110 REMOVING MISFEEDS ......114...
Page 112: Frequently Asked Questions
FREQUENTLY ASKED QUESTIONS Making a copy of a non-standard size original The procedure for making a copy of a payment slip or other non-standard size original is explained below. The "Centring" special mode of copy mode can be selected to position the copied image in the centre of the paper.
Page 113: Tray Settings
Printing on an envelopes The procedure for printing on an envelope is explained below. Only the name and address side of an envelope can be printed on. It is recommended that you do a test print to check the print result before using an envelope.
Page 114 Changing the paper size used for a print job When the size of paper specified for a print job is not loaded in any of the machine's paper trays, follow the steps below to change the paper size. Paper Empty 1 Check details on the job.
Page 115 Adjusting the volume of the ringer If the ringing sound made when the machine receives a fax is too loud or too soft, follow the steps below to adjust the volume. The fax ringer volume is adjusted in the system settings (administrator). Press the [SYSTEM SETTINGS] key on the operation panel, touch [Image Send Settings] - [Fax Settings] - [Fax Default Settings] - [Speaker Settings] - [Ringer Volume] in that order, and then select the...
Page 116: Removing Misfeeds
REMOVING MISFEEDS When a paper misfeed occurs, the message "A misfeed has occurred." will appear in the touch panel and printing and scanning will stop. In this event, touch the [Information] key in the touch panel. When the key is touched, instructions for removing the misfeed will appear.
Page 117 • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 119: Colour Balance
About the colour adjustments menu Images depicting "Colour Adjustments" in the special modes of copy mode are shown below. RGB Adjust Sharpness Red R+ Green G+ Blue B+ Soft Soft Sharp Sharp Suppress Background Colour Balance Cyan+ Cyan+ Magenta+ Magenta+ Yellow+...
Page 120 PRINTED IN FRANCE TINSE4335GHZZ...

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