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Sharp MX-4100N Operation Manual

Sharp MX-4100N Operation Manual

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OPERATION GUIDE

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THE MACHINE

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BEFORE USING THE MACHINE

COPIER

PRINTER

FACSIMILE

SCANNER / INTERNET FAX

DOCUMENT FILING

SYSTEM SETTINGS

TROUBLESHOOTING

About Operation Guide

Table of Contents

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Summary of Contents for Sharp MX-4100N

Page 1: Operation Guide
OPERATION GUIDE Search based on Search based on Search using the Search using the what you want to do what you want to do table of contents table of contents BEFORE USING THE MACHINE COPIER PRINTER MAKE A COPY PRINT A DOCUMENT SEND A FAX FACSIMILE SCANNER / INTERNET FAX...
Page 2: Make A Copy
MAKE A COPY Conserve Reduce copy Make a copy of this Make a copy on mistakes type of original this type of paper Add the date or Assemble output page numbers into a pamphlet Other convenient functions Downloaded From ManualsPrinter.com Manuals...
Page 3 Conserve Copy multiple pages on Copy on both sides of the one side of one sheet of paper paper Copy on the front and back of a card Downloaded From ManualsPrinter.com Manuals...
Page 4 Reduce copy mistakes Check the number of Print one set of copies for scanned pages before proofing making copies Downloaded From ManualsPrinter.com Manuals...
Page 5 Make a copy of this type of original More original pages than Mixed colour and black & white originals can be loaded at once Mixed-size originals Bulky original (shadows appear at edges) Bound original such as a Book or pamphlet (make book (one page at a time) facing page copies) Downloaded From ManualsPrinter.com Manuals...
Page 6 Make a copy on this type of paper Envelopes and other A3 wide paper special media Tab Paper Transparency film Downloaded From ManualsPrinter.com Manuals...
Page 7 Add the date or page numbers Add the date Add a stamp Add the page number Add text Downloaded From ManualsPrinter.com Manuals...
Page 8 Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for Punch holes in output punching Fold output in half Downloaded From ManualsPrinter.com Manuals...
Page 9 Other convenient functions Functions used for specific purposes Make a copy of arranged photos Create a large poster Make a mirror-image copy Copy onto the centre of the paper Convenient functions Use two machines simultaneously Give priority to a copy job Check the status of a reserved job Insert covers/inserts in copy output Copy a thin original...
Page 10: Print A Document
PRINT A DOCUMENT Conserve Print without a Print attractive Assemble output computer output into a pamphlet Print on this type Add text or an of paper image Other convenient functions Downloaded From ManualsPrinter.com Manuals...
Page 11 Conserve Print on both sides of the Print multiple pages on one paper side of the paper Downloaded From ManualsPrinter.com Manuals...
Page 12 Print without a computer F T P Print a file on an FTP Print a file in a USB memory device Print a file in a network Print a file stored in the folder machine Downloaded From ManualsPrinter.com Manuals...
Page 13 Print attractive output Print matching the size of Adjust the brightness and the paper contrast Print using colour settings Bring out faint text and suitable for the data lines Select the print mode Downloaded From ManualsPrinter.com Manuals...
Page 14 Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for Punch holes in output punching Print specific pages on the front side of the paper Downloaded From ManualsPrinter.com Manuals...
Page 15 Print on this type of paper Envelopes Tab Paper Transparency film Print specific pages on different paper Rotate the image 180 degrees Downloaded From ManualsPrinter.com Manuals...
Page 16 Add text or an image Add a watermark to print Overlay an image on the data print data Overlay a fixed form on the print data Downloaded From ManualsPrinter.com Manuals...
Page 17 Other convenient functions Correct the size or orientation of the print data Enlarge or reduce the print image Print a mirror-image Security is important Print confidentially Print an encrypted PDF file Functions used for specific purposes Print an "invoice copy" Create a large poster Convenient functions Give priority to a print job...
Page 18: Send A Fax
SEND A FAX Conserve Send this type of Prevent transmission to Send a clear document the wrong destination document Save trouble Security is important Other convenient functions Downloaded From ManualsPrinter.com Manuals...
Page 19 Conserve Send when the rate is Check received data before lowest printing Send two original pages as Relay a transmission a single page through a branch office Downloaded From ManualsPrinter.com Manuals...
Page 20 Send this type of document Bulky original (shadows Bound original such as a appear at edges) book (one page at a time) More original pages than Mixed-size originals can be loaded at once Original printed on both ID card or other card sides Downloaded From ManualsPrinter.com Manuals...
Page 21 Prevent transmission to the wrong destination Check the destination once Check the result of more before sending transmission Check the log of previous Stamp scanned original transmissions pages Downloaded From ManualsPrinter.com Manuals...
Page 22 Send a clear document Adjust the exposure Adjust the image quality Specify the size before Send without shadows at sending the edges Downloaded From ManualsPrinter.com Manuals...
Page 23 Save trouble Store frequently used Send to multiple settings destinations X X X X - 6 7 8 9 X X X X - 6 7 8 9 X X X X - 9 8 7 4 X X X X - 9 8 7 4 View the transmission log Easily specify an address X X X X - 4 5 6 7...
Page 24 Security is important Check the destination once Send confidentially more before sending Initiate reception of a Print protected reception document from a sending data machine Send a document at the other machine's request Downloaded From ManualsPrinter.com Manuals...
Page 25 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of addresses Convenient functions Send a thin original Select a transmission destination from a global address book Give priority to a transmission Use an extension phone Downloaded From ManualsPrinter.com Manuals...
Page 26 SCAN AN IMAGE / SEND AN INTERNET FAX Send a clear Send this type of Prevent transmission to Send a smaller image document the wrong destination file Save trouble Scan from my computer Other convenient functions Downloaded From ManualsPrinter.com Manuals...
Page 27 Send a clear image Adjust the contrast or Adjust the resolution image quality before sending Send without shadows at Suppress the background of the edges a transmitted document Downloaded From ManualsPrinter.com Manuals...
Page 28 Send this type of document Bulky original (shadows Bound original such as a appear at edges) book (one page at a time) More original pages than Mixed-size originals can be loaded at once Original printed on both Original with background sides Downloaded From ManualsPrinter.com Manuals...
Page 29 Prevent transmission to the wrong destination Check the result of Check the log of previous transmission transmissions Stamp scanned original pages Downloaded From ManualsPrinter.com Manuals...
Page 30 Send a smaller file Send at low resolution Compress a file before sending Reduce an image before Send an image in black & sending white Send two original pages as ID or other card a single page Downloaded From ManualsPrinter.com Manuals...
Page 31 Save trouble Store frequently used Send to multiple settings destinations a a a @ a a . a a . c a a a @ a a . a a . c o b b b @ b b . b b . b b b @ b b .
Page 32 Other convenient functions Convenient management functions Forward a received fax to a network address Print a list of transmission destinations Convenient functions Scan a thin original Select a transmission destination from a global address book Send at a specified time Give priority to a transmission Send in USB memory mode Downloaded From ManualsPrinter.com Manuals...
Page 33 SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important Print a batch of document files Downloaded From ManualsPrinter.com Manuals...
Page 34 Search for a file ab c Search for a file using a Search by checking the keyword contents of files Downloaded From ManualsPrinter.com Manuals...
Page 35 Organize my files Delete a file Delete all files Periodically delete files Change the folder Downloaded From ManualsPrinter.com Manuals...
Page 36 MAINTAIN THE MACHINE Clean the Replace a toner Replace the Replace the machine cartridge staple cartridge stamp cartridge Replace the Dispose of punch waste toner box waste Downloaded From ManualsPrinter.com Manuals...
Page 37: Clean The Machine
Clean the machine Clean the document glass and Clean the main charger of automatic document feeder the photoconductive drum Clean the original feed Clean the bypass feed roller roller Clean the laser unit Downloaded From ManualsPrinter.com Manuals...
Page 38 ABOUT OPERATION GUIDE There are two ways to search for a topic in this guide: you can use an "I want to..." menu, or you can use a regular table of contents. The following explanation assumes that Adobe Reader 8.0 is being used (Some buttons do not appear in the default state.).
Page 39: How To Use This Manual
HOW TO USE THIS MANUAL Click a button below to move to the page that you wish to view. (1) (2) (3) Return to top page button Adobe Reader Help button If an operation does not proceed as expected, click this Opens Adobe Reader Help.
Page 40 MANUALS PROVIDED WITH THE MACHINE Operation manuals in PDF format (this manual) The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "Downloading the Operation Guide"...
Page 41 • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 42: Table Of Contents
• NAMES AND LOCATIONS OF TRAYS ..1-27 SHARP OSA ......1-56 •...
Page 43 BEFORE USING THE MACHINE MAINTENANCE REGULAR MAINTENANCE ....1-59 • CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER . . . 1-59 • CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM .
Page 44: Part Names And Functions
BEFORE USING THE MACHINE BEFORE USING THE MACHINE This section provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR (2) (3) When using the When a finisher / saddle stitch MX-4101N/5001N finisher is not installed When a finisher is installed...
Page 45 BEFORE USING THE MACHINE (10) When a saddle stitch finisher is installed (11) (12) (13) (14) (15) (16) (17) Punch module* (13) Tray 1 This is used to punch holes in output. This holds paper. ☞ Requires a finisher (large stacker). TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-30) ☞...
Page 46: Interior
BEFORE USING THE MACHINE INTERIOR (18) (19) (20) (21) (22) (23) (24) (25) (26) (27) (28) (29) (30) (18) Toner cartridges (24) Main power switch These contain toner for printing. When the toner runs out This is used to power on the machine. in a cartridge, the cartridge of the colour that ran out must When using the fax or Internet fax functions, keep this be replaced.
Page 47: Automatic Document Feeder And Document Glass
BEFORE USING THE MACHINE AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS Automatic document feeder (MX-4101N/5001N) Paper feed roller Scanning area This roller rotates to automatically feed the original. Originals placed in the document feeder tray are scanned here. Document feeding area cover ☞...
Page 48: Side And Back
BEFORE USING THE MACHINE SIDE AND BACK USB connector (A type) When the fax expansion kit is installed Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. This connector is not initially available for use. If you wish to use the connector, contact your service technician.
Page 49: Operation Panel
BEFORE USING THE MACHINE OPERATION PANEL JOB STATUS PRINT READY DATA SYSTEM SETTINGS IMAGE SEND LINE DATA HOME LOGOUT Touch panel Numeric keys Messages and keys appear in the touch panel display. These are used to enter the number of copies, fax Touch the displayed keys to perform a variety of numbers, and other numerical values.
Page 50 BEFORE USING THE MACHINE (10) JOB STATUS PRINT READY DATA SYSTEM SETTINGS IMAGE SEND LINE DATA HOME LOGOUT (11) (12) (13) (14) (15) (16) (17) [BLACK & WHITE START] key (14) [STOP] key ( Press this key to copy or scan an original in black and Press this key to stop a copy job or scanning of an white.
Page 51: Touch Panel
BEFORE USING THE MACHINE TOUCH PANEL This section explains how to use the touch panel. • To enter text, see "ENTERING TEXT" (page 1-79). • For information on the screens and procedures for using the system settings, see "Common Operation Methods"...
Page 52: Front
BEFORE USING THE MACHINE Example 4 Function Review Colour Mode Special Modes Full Colour Shift:Right Margin Shift 2-Sided Copy Front:10mm/Back:10mm Plain Edge:10mm Erase Output Centre:10mm Exposure Front:2-Sided/Back:Insert Auto File Covers/Inserts Insertion A:10 Page/B:10 Page Quick File Copy Ratio Original Paper Select 100% Auto Auto...
Page 53: Status Display
BEFORE USING THE MACHINE STATUS DISPLAY When the base screen of a mode appears, the right side of the touch panel shows the machine's status. The information shown is explained below. Example: Basic screen of copy mode Copies in progress from tray 1. Job Status Job Status Interrupt...
Page 54: System Bar
BEFORE USING THE MACHINE SYSTEM BAR The system bar appears at the bottom of the touch panel. The items that appear in the system bar are explained below. MFP Status Colour Mode Special Modes 020/015 Full Colour 2-Sided Copy Copying Plain Output 020/015...
Page 55 BEFORE USING THE MACHINE This appears when the data security kit is being used. The icon appears when the machine is communicating with an external application. Brightness adjustment key Touch this key to adjust the brightness of the touch panel. When touched, the following screen appears next to the key.
Page 56: Turning The Power On And Off
BEFORE USING THE MACHINE TURNING THE POWER ON AND OFF The machine has two power switches. The main power switch is at the lower left after the front cover is opened. The other power switch is the [POWER] key ( ) on the operation panel at the top right.
Page 57: Energy Save Functions
BEFORE USING THE MACHINE ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode (Low power mode) Preheat mode automatically lowers the temperature of the fusing unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode Setting"...
Page 58: User Authentication
BEFORE USING THE MACHINE USER AUTHENTICATION User authentication restricts the use of the machine to users that have been registered. The functions that each user is allowed to use can be specified, allowing the machine to be customized to meet the needs of your workplace. When the administrator of the machine has enabled user authentication, each user must log in to use the machine.
Page 59 BEFORE USING THE MACHINE Touch the [OK] key. User Authentication After the entered user number is authenticated, the user count screen will appear briefly. Usage status: used/remaining pages Black-white : 87,654,321/12,345,678 Full colour : 87,654,321/12,345,678 2-colour : 87,654,321/12,345,678 Single colour: 87,654,321/12,345,678 Admin Login When page limits have been set in "Pages Limit Group List"...
Page 60: Authentication By Login Name / Password
BEFORE USING THE MACHINE AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. User Authentication Login Name User Name Password...
Page 61 BEFORE USING THE MACHINE Touch the [Password] key. User Authentication A text entry screen for entering the password will appear. Enter your password that is stored in "User List" in the system Login Name settings (administrator). User Name User 0001 Password If you are logging in to an LDAP server, enter the password that Auth to:...
Page 62 BEFORE USING THE MACHINE Touch the [OK] key. User Authentication After the entered login name and password are authenticated, the user count screen will appear briefly. Login Name User Name User 0001 Usage status: used/remaining pages Password Black-white : 87,654,321/12,345,678 Full colour : 87,654,321/12,345,678 Auth to: Login Locally...
Page 63: Home Screen
Mode select keys User name Use these keys to switch between copy, image send, This shows the name of the logged in user. document filing, and Sharp OSA modes. The user name appears when user authentication is Title enabled on the machine.
Page 64: Remote Operation Of The Machine
BEFORE USING THE MACHINE REMOTE OPERATION OF THE MACHINE The remote operation function allows you to operate the machine from your computer. When this function is added, the same screen as the operation panel screen appears on your computer. This allows you to operate the machine from your computer in the same way as if you were standing in front of the machine.
Page 65: Items Recorded In The Job Log
BEFORE USING THE MACHINE ITEMS RECORDED IN THE JOB LOG The machine records the jobs that are performed in the job log. The main information that is recorded in the job log is described below. • To make it easy to total the usage counts of differently configured machines, the items recorded in the job log are fixed, regardless of what peripheral devices are installed or the objective of the recording.
Page 66 BEFORE USING THE MACHINE Item name Description Main items Number of Reserved Number of specified sets or reserved destinations. Sets Number of Completed Number of completed sets or number of destinations to which Sets transmission was successfully completed. Number of Reserved Number of reserved original pages of a copy, print, scan job, or other Pages job.
Page 67 BEFORE USING THE MACHINE Item name Description Detailed Items Original Size Size of scanned original. For a document filing print job, the paper size of the file. Original Type Original type (text, printed photo, etc.) set in the exposure settings screen.
Page 68: Loading Paper
BEFORE USING THE MACHINE LOADING PAPER IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper. NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows. Bypass tray Tray 1 Tray 2...
Page 69: Useable Paper
Plain paper that can be used • SHARP standard plain paper (80 g/m (21 lbs.)). For paper specifications, see the specifications in the Safety Guide. • Pain paper other than SHARP standard paper (60 g/m to 105 g/m (16 lbs. to 28 lbs.)) Recycled paper, coloured paper and pre-punched paper must meet the same specifications as plain paper.
Page 70: Print Side Face Up Or Face Down
• The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of SHARP standard paper. Contact your dealer or nearest authorised service representative for advice on using these types of paper.
Page 71: Tray Settings For Tray 1 To 4
BEFORE USING THE MACHINE TRAY SETTINGS FOR TRAY 1 TO 4 LOADING PAPER AND CHANGING THE PAPER SIZE A maximum of 500 sheets of paper from size A5R to A3 (5-1/2" x 8-1/2"R to size 11" x 17") can be loaded in trays 1 and 2. A maximum of 500 sheets of paper from size B5R to A3 (7-1/4"...
Page 72 BEFORE USING THE MACHINE Gently push the paper tray into the machine. Push the tray firmly all the way into the machine. If you loaded a different type or size of paper than was loaded previously, be sure to change the "Paper Tray Settings" in the system settings.
Page 73: Tray Settings Of Tray 5 (Large Capacity Tray)
The large capacity tray can hold up to 3500 sheets of A4 or 8-1/2" x 11" size paper (80 g/m (20 lbs.)). The paper size of tray 5 can only be changed by a SHARP service technician. If you need to change the paper size, consult your dealer or nearest authorised service representative.
Page 74 BEFORE USING THE MACHINE Gently push the paper tray into the machine. Push the tray firmly all the way into the machine. If you loaded a different type of paper than was loaded previously, be sure to change the paper type setting in "Paper Tray Settings"...
Page 75: Loading Paper In The Bypass Tray
BEFORE USING THE MACHINE LOADING PAPER IN THE BYPASS TRAY The bypass tray can be used to print on plain paper, envelopes, label sheets, tab paper, and other special media. Up to 100 sheets of paper can be loaded (up to 40 sheets of heavy paper) for continuous printing similar to the other trays. Open the bypass tray.
Page 76: Important Points When Using The Bypass Tray
IMPORTANT POINTS WHEN USING THE BYPASS TRAY • When using plain paper other than SHARP standard paper or special media other than SHARP-recommended transparency film, or when printing on the reverse side of previously used paper, the paper must be loaded one sheet at a time.
Page 77: Loading Envelopes
BEFORE USING THE MACHINE Loading envelopes When inserting envelopes in the bypass tray, place them aligned to the left side in the orientation shown below. Only the front side of envelopes can be printed on. Be sure to place the front side face down. Important points when using envelopes •...
Page 78: Originals
BEFORE USING THE MACHINE ORIGINALS This section explains how to place originals in the automatic document feeder and on the document glass. PLACING THE ORIGINAL PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER This section explains how to place originals in the automatic document feeder. Allowed original sizes Minimum original size Maximum original size...
Page 79 Insert a number of originals that does not exceed the indicator line on the document feeder tray. • MX-4100N/5000N: Up to 100 sheets can be inserted. • MX-4101N/5001N: Up to 150 sheets can be inserted. Be sure to remove originals that have been finished scanning from the original exit tray.
Page 80: Placing The Original On The Document Glass
BEFORE USING THE MACHINE PLACING THE ORIGINAL ON THE DOCUMENT GLASS This section explains how to place the original on the document glass. Allowed original sizes When the original is a non-standard size, see the Maximum original size appropriate explanation below for the mode you are using.
Page 81 BEFORE USING THE MACHINE Close the automatic document feeder. After placing the original, be sure to close the automatic document feeder. If left open, parts outside of the original will be copied black, causing excessive use of toner. Placing a thick book When scanning a thick book or other thick original, follow the steps below to press the book down.
Page 82: Peripheral Devices
PERIPHERAL DEVICES This section describes the peripheral devices that can be used with the machine and explains how to use the finisher and saddle stitch finisher, as well as Sharp OSA (application communication module and external account module). PERIPHERAL DEVICES Peripheral devices can be installed on the machine to increase its range of functionality.
Page 83 BEFORE USING THE MACHINE Product name Product number Description The machine can be used as an XPS compatible printer. For details, consult your dealer. XPS expansion kit MX-PUX1 To install this kit, a 1 GB expansion memory board (MX-SMX3) is required. Expansion memory board MX-SMX3 This expands the memory that can be used on the machine.
Page 84: Finisher
BEFORE USING THE MACHINE FINISHER The finisher is equipped with the offset function, which offsets each set of output from the previous set. In addition, each set of sorted output can be stapled. An optional hole punching unit can also be installed to punch holes in output. PART NAMES The following parts can be accessed when the finisher is open.
Page 85: Finisher Maintenance
BEFORE USING THE MACHINE FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Replacing the staple cartridge Open the cover. While pressing the lever over to the left, slide the finisher to the left until it stops.
Page 86 BEFORE USING THE MACHINE Replace the staple case. Push the staple case in until it clicks into place. Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position. Close the cover.
Page 87: Finisher (Large Stacker)
BEFORE USING THE MACHINE FINISHER (LARGE STACKER) The finisher equipped with the offset function, which offsets each set of output from the previous set, and (large stacker) is the staple sort function, which staples each set of output. A punch module can also be installed to punch holes in output. PART NAMES Stapler compiler Top cover...
Page 88: Finisher (Large Stacker) Maintenance
BEFORE USING THE MACHINE FINISHER (LARGE STACKER) MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Replacing the cartridge Open the front cover. Squeeze the green parts of the staple case and pull the case up and then out.
Page 89 BEFORE USING THE MACHINE Pull the seal that holds the staples straight out. Push the staple case firmly back in. Push the staple case in until it clicks into place. Close the front cover. Make a test print or copy in staple sort mode to verify that stapling takes place correctly. 1-48 Contents Downloaded From ManualsPrinter.com Manuals...
Page 90: Saddle Stitch Finisher
BEFORE USING THE MACHINE SADDLE STITCH FINISHER This includes the offset function that offsets each set of output from the previous set, the staple sort function that staples each set of output, the saddle stitch function that automatically staples and folds output, and the fold function that folds output in half.
Page 91: Saddle Stitch Finisher Maintenance
BEFORE USING THE MACHINE SADDLE STITCH FINISHER MAINTENANCE When the staple cartridge runs out of staples, a message will appear in the operation panel. Follow the procedure below to replace the staple cartridge. Replacing the staple cartridge (finisher unit) Open the front cover. While pulling the lever, slide the saddle stitch finisher to the left until it stops.
Page 92 BEFORE USING THE MACHINE Replace the staple case. Push the staple case in until it clicks into place. Push the saddle stitch finisher back and latch it to the machine. Close the front cover. Make a test print or copy in staple sort mode to verify that stapling takes place correctly. 1-51 Contents Downloaded From ManualsPrinter.com Manuals...
Page 93 BEFORE USING THE MACHINE Replacing the staple cartridge (saddle stitch unit) Before starting this procedure, remove all output from the output tray of the saddle stitch finisher. Do not replace removed output in the output tray. Open the side cover. Remove the empty staple cartridge.
Page 94: Punch Module
BEFORE USING THE MACHINE PUNCH MODULE A punch module can be installed to punch holes in output. To install a punch module, a finisher or saddle stitch finisher is required. DISCARDING PUNCH WASTE Punch waste from punched holes is collected in the punch waste box. Follow the steps below to discard the punch waste.
Page 95 BEFORE USING THE MACHINE Finisher (large stacker) Open the front cover of the punch module. Pull out the punch waste box and discard the punch waste. Discard the punch waste in a plastic bag or other container, taking care not to let the waste scatter. Replace the punch waste box.
Page 96 BEFORE USING THE MACHINE Saddle stitch finisher Open the front cover. Pull out the punch waste box and discard the punch waste. Discard the punch waste in a plastic bag or other container, taking care not to let the waste scatter. Return the punch waste box to its original position.
Page 97: Sharp Osa
Sharp OSA (Open Systems Architecture) is an architecture that enables external applications to be directly connected to a digital multifunction machine over a network. When a digital multifunction machine that supports Sharp OSA is used, the operation panel controls and functions of the machine such as scan send can be linked to an external application.
Page 98: External Account Module (Mx-Amx3)
The two modes for using an external account application operate as explained below. External authentication mode When the [Enable Authentication by External Server] checkbox is selected in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external authentication mode. When the machine is powered on in external authentication mode, the machine accesses the external account application and displays the login screen.
Page 99 OFF" (page 1-15). External count mode When only the [External Account Control] setting is enabled in "External Account Setting" of "Sharp OSA Settings" in the system settings (administrator), the machine enters external count mode. Unlike external authentication mode, when the machine is started in "external count mode", the login screen of the external account application is not displayed.
Page 100: Regular Maintenance
BEFORE USING THE MACHINE MAINTENANCE This section explains how to clean the machine and replace the toner cartridges and the waste toner box. REGULAR MAINTENANCE To ensure that the machine continues to provide top quality performance, periodically clean the machine. Warning Do not use a flammable spray to clean the machine.
Page 101 BEFORE USING THE MACHINE MX-4101N/5001N Open the automatic document feeder and remove the glass cleaner. Clean the document scanning area on the document glass with the glass cleaner. One scanning area is on the document glass and the other is inside the automatic document feeder.
Page 102 BEFORE USING THE MACHINE MX-4100N/5000N Open the automatic document feeder and remove the glass cleaner. Clean the document scanning area on the document glass with the glass cleaner. Replace the glass cleaner. 1-61 Contents Downloaded From ManualsPrinter.com Manuals...
Page 103: Cleaning The Main Charger Of The Photoconductive Drum
BEFORE USING THE MACHINE CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM If black lines or coloured lines appear even after you have cleaned the document glass and automatic document feeder, use the charger cleaner to clean the main charger that charges the drum. Open the front cover.
Page 104 BEFORE USING THE MACHINE Repeat step 4 with each of the other main chargers. There are a total of 4 places to be cleaned in the machine as shown. Main charger Replace the charger cleaner in its original position. Push the waste toner box into the machine.
Page 105: Cleaning The Bypass Feed Roller
BEFORE USING THE MACHINE CLEANING THE BYPASS FEED ROLLER If paper misfeeds frequently occur when feeding envelopes or heavy paper through the bypass tray, wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent. CLEANING THE ORIGINAL FEED ROLLER If lines or other dirt appear on the scanned original when the automatic document feeder is used, wipe the surface of the roller with a clean soft cloth moistened with water or a neutral detergent.
Page 106: Cleaning The Laser Unit
BEFORE USING THE MACHINE CLEANING THE LASER UNIT When the laser unit inside the machine becomes dirty, line patterns (coloured lines) may form in the printed image. Identifying lines (coloured lines) caused by a dirty laser unit • Coloured lines always appear in the same place. (The lines are never black.) •...
Page 107 BEFORE USING THE MACHINE Remove the dirty cleaner from the tip of the cleaning tool. (1) Firmly grasp the tool close to where the cleaner is attached. (2) Use your other hand to press down on the hook that secures the cleaner and remove the cleaner.
Page 108 BEFORE USING THE MACHINE Clean the laser unit. (1) Point the cleaner down and slowly insert the tool into the hole that you wish to clean. Be sure to point the cleaner down. Labels similar to (A) are attached to areas that require cleaning.
Page 109 BEFORE USING THE MACHINE Replace the cleaning tool. (1) Point the cleaner up and hook the end of the tool (the end without the cleaner) onto the holder on the right. (2) Align the holder with the hole in the centre of the cleaning tool and slowly press up from below.
Page 110: Replacing The Toner Cartridges
BEFORE USING THE MACHINE REPLACING THE TONER CARTRIDGES Be sure to replace the toner cartridge when the message "Change the toner cartridge." appears. In copy mode Ready to scan for copy. Ready to scan for copy. Toner supply is low.) Ready to scan for copy.
Page 111 BEFORE USING THE MACHINE Open the front cover. Locations of colour toner cartridges (A): Yellow (B): Magenta (C): Cyan (D): Black Pull the toner cartridge toward you. Raise the toner cartridge lever and gently pull the toner cartridge horizontally toward you. When pulling out the toner cartridge, pull it out gently.
Page 112 • If a toner cartridge other than a SHARP-recommended toner cartridge is used, the machine may not attain full quality and performance and there is a risk of damage to the machine. Be sure to use a SHARP-recommended toner cartridge.
Page 113: Replacing The Waste Toner Box
BEFORE USING THE MACHINE REPLACING THE WASTE TONER BOX The waste toner box collects excess toner that is produced during printing. When the waste toner box becomes full, "Replace used toner container." will appear. Follow the procedure below to replace the waste toner box. Open the front cover.
Page 114 BEFORE USING THE MACHINE Place the box on a flat surface. Place a sheet of newspaper on the surface before placing the box. Do not point the holes down as used toner will spill out. Remove the seals around the holes. Grasp the edge of each seal and pull it out toward you.
Page 115 BEFORE USING THE MACHINE Push the waste toner box into the machine. Push the box in until it clicks into place. Close the front cover. Caution • Do not throw the waste toner box into a fire. Toner may fly and cause burns. •...
Page 116: Replacing The Stamp Cartridge
BEFORE USING THE MACHINE REPLACING THE STAMP CARTRIDGE If a stamp unit (AR-SU1) is installed on the automatic document feeder and the stamp has become faint, replace the stamp cartridge (AR-SV1). Supplies Stamp cartridge (2 in package) AR-SV1 MX-4101N/5001N Open the automatic document feeder. Remove the document backplate sheet from the automatic document feeder.
Page 117 BEFORE USING THE MACHINE Install a new stamp cartridge. Push the stamp unit back in. Push the stamp unit in until it clicks into place. Close the automatic document feeder to attach the document backplate sheet. When the automatic document feeder is closed, the document backplate sheet on the document glass attaches to the automatic document feeder.
Page 118 BEFORE USING THE MACHINE MX-4100N/5000N Open the automatic document feeder. Open the holders on the automatic document feeder that hold the original pressure sheet. Open the holders (two) on the left and right sides. Grasp the tab on the stamp unit and pull the unit out.
Page 119 BEFORE USING THE MACHINE Push the stamp unit back in. Push the stamp unit in until it clicks into place. Replace the original pressure sheet. Push the holders in until they click into place. Close the automatic document feeder. 1-78 Contents Downloaded From ManualsPrinter.com Manuals...
Page 120: Entering Text
BEFORE USING THE MACHINE ENTERING TEXT This section explains the text entry screen. FUNCTIONS OF THE MAIN KEYS Description This changes the text entry screen from the lower case screen to the upper case screen. The upper case Caps screen will continue to appear until the [Caps] key is touched again so that it is no longer highlighted. The [Caps] key is convenient when you wish to enter all capital letters.
Page 121: Entering Text From A Keyboard (Mx-Kbx2Se)
BEFORE USING THE MACHINE Description Shows explanations of each key. Help Use this to enter a previously stored text string such as ".com". .com .net .org Text strings are stored in the system settings. ☞ .biz .info http: 7. SYSTEM SETTINGS "Soft Keyboard Template Setting"...
Page 122 CHAPTER 2 COPIER This chapter provides detailed explanations of the procedures for using the copy function. OUTPUT ....... . . 2-33 BEFORE USING THE MACHINE AS A •...
Page 123 COPIER COPYING BOTH SIDES OF A CARD ON ONE CONVENIENT COPY FUNCTIONS SHEET OF PAPER (Card Shot) ....2-83 INTERRUPTING A COPY RUN (Interrupt PRINTING THE DATE AND A STAMP ON copy).
Page 124: Before Using The Machine As Acopier
COPIER BEFORE USING THE MACHINE AS A COPIER This section provides information that you should know before using the machine as a copier. BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. The base screen shows messages and keys necessary for copying, and settings that have been selected.
Page 125 COPIER Paper select display (14) Customized keys This shows the size of paper loaded in each tray. The keys that appear here can be changed to show For the bypass tray, the paper type appears above the settings or functions that you prefer. The following keys paper size.
Page 126 COPIER Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. By assigning frequently used functions to these keys, you can access the functions with a single touch. To change the function that is assigned to a key, use "Customize Key Setting"...
Page 127: Copying Sequence
COPIER COPYING SEQUENCE This section explains the basic procedure for copying. Select settings in the order shown below to ensure that the copy operation takes place smoothly. For detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original.
Page 128: Output Settings
COPIER Output settings Select copy output settings. Output The main settings are as follows: ☞ Offset • Sort mode Sort mode (page 2-35) Right Tray Tray ☞ • Group mode Group mode (page 2-35) Offset ☞ • Offset mode Offset function (page 2-35) •...
Page 129 COPIER • When one or more special modes are selected, the key appears in the base screen. Touch the key to display a list of the selected special modes. This lets you check what special modes are selected and the settings of each mode. ☞...
Page 130: Originals
COPIER ORIGINALS CHECKING THE ORIGINAL SIZE When [Auto] appears in the [Original] key, the size of the placed original is automatically detected. The machine automatically detects the original size when an original is placed and displays the size in the [Original] key in the base screen. Example of base screen The original size is displayed.
Page 131: Standard Original Placement Orientations
COPIER Standard original placement orientations Place originals in the document feeder tray or on the document glass so that the top and bottom of the original are oriented as shown in the illustration. If the original is not oriented correctly and a function such as stapling is selected, the staple positions may not be correct.
Page 132: Paper Trays
COPIER PAPER TRAYS The machine is set to automatically select a tray that has the same size of paper as the size of the placed original (automatic paper tray selection). If the correct paper size is not selected or you wish to change the paper size, you can select the paper tray manually. Touch the [Paper Select] key.
Page 133: Basic Procedure For Making Copies
COPIER BASIC PROCEDURE FOR MAKING COPIES This section explains the basic procedures for making copies, including selection of the copy ratio and other copy settings. MAKING COPIES USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES This section explains how to make copies (1-sided copies of 1-sided originals) using the automatic document feeder. Place the originals face up in the document feeder tray with the edges Indicator...
Page 134 COPIER Set the number of copies (number of sets) with the numeric keys. Special Modes 2-Sided Copy Plain • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set...
Page 135: Making A Copy Using The Document Glass
COPIER MAKING A COPY USING THE DOCUMENT GLASS To make a copy of a book or other thick original that cannot be scanned with the automatic document feeder, open the automatic document feeder and place the original on the document glass. This section explains how to make a copy (1-sided copy of a 1-sided original) using the document glass.
Page 136 COPIER Set the number of copies (number of sets) with the numeric keys. Special Modes 2-Sided Copy Plain • Up to 999 copies (sets) can be set. • A single copy can be made even if "0" appears for the number of copies. If an incorrect number of copies is set...
Page 137: Automatic 2-Sided Copying
COPIER AUTOMATIC 2-SIDED COPYING USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIES Originals Copies Originals Originals Copies Copies Automatic 2-sided copying of 1-sided Automatic 2-sided copying of 2-sided 1-sided copying of 2-sided originals originals originals Place the originals face up in the document feeder tray with the edges Indicator line...
Page 138 COPIER Check the paper to be used and the Colour Mode Special Modes colour mode. Full Colour 2-Sided Copy Plain Make sure that the desired paper (tray) and colour mode are Output Exposure selected. Auto File • To change the paper (tray), touch the [Paper Select] key. ☞...
Page 139: Automatic 2-Sided Copying Using The Document Glass
COPIER AUTOMATIC 2-SIDED COPYING USING THE DOCUMENT GLASS Originals Copies Automatic 2-sided copying of 1-sided originals Open the automatic document feeder, place the original face down on the Original size detector document glass, and then gently close the automatic document feeder. Document glass scale Document glass scale mark...
Page 140 COPIER Select the 2-sided copy mode. (1) Touch the [1-Sided to 2-Sided] key. 2-Sided Copy (2) Touch the [OK] key. Binding Change The [2-Sided to 2-Sided] key and [2-Sided to 1-Sided] key cannot be used when copying from the document glass. Check the paper to be used and the Colour Mode Special Modes...
Page 141 COPIER Touch the [Read-End] key. Place next original. Press [Start]. When finished, press [Read-End]. Read-End To cancel scanning of the original and copying... Press the [STOP] key ( System Settings (Administrator): Initial Status Settings (2-Sided Copy) The default 2-sided copy mode can be changed. 2-20 Contents Downloaded From ManualsPrinter.com Manuals...
Page 142: Copy Colour Modes
COPIER COPY COLOUR MODES The colour mode of the [COLOUR START] key is normally set to [Full Colour] so that copying takes place in full colour mode when the [COLOUR START] key is pressed. If colour originals are mixed together with black & white originals, set the colour mode to [Auto] to have the colour mode change appropriately for each original.
Page 143 COPIER Selecting single colour copying When [Single Colour] is selected for the colour mode, the following screen appears. Touch the desired colour and touch the [OK] key. Colour Mode Single Colour R(Red) G(Green) B(Blue) C(Cyan) M(Magenta) Y(Yellow) Selecting 2 colour copying When [2 Colour] is selected for the colour mode, the following screen appears.
Page 144: Changing The Exposure And Original Image Type
COPIER CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE Automatic exposure adjustment operates by default to automatically adjust the exposure level and original type as appropriate for the original being copied.
Page 145 When making a full-size black & white copy, you can press the [Scan Resolution] key to select the scanning resolution. On the MX-4100N/5000N, numbers that can be selected for the document glass are different from numbers that can be selected for the automatic document feeder.
Page 146: Reduction/Enlargement/Zoom
COPIER REDUCTION/ENLARGEMENT/ZOOM AUTOMATIC RATIO SELECTION (Auto Image) This section explains the automatic ratio selection function (Auto Image), which automatically selects the ratio to match the paper size. When the paper tray is manually changed, the [Auto Image] key appears in the base screen of copy mode. Touch the [Auto Image] key to have the reduction or enlargement ratio automatically selected based on the original size and the selected paper size.
Page 147: Manually Selecting The Ratio (Preset Ratios/Zoom)
COPIER MANUALLY SELECTING THE RATIO (Preset ratios/Zoom) Touch the [Copy Ratio] key in the base screen of copy mode to select one of five preset enlargement ratios or five preset reduction ratios (maximum 400%, minimum 25%). In addition, the zoom keys can be used to select any ratio from 25% to 400% in increments of 1%. Set the ratio.
Page 148 COPIER Touch the [OK] key. Copy Ratio After touching the [OK] key, make sure that a paper size suitable for the ratio is selected. 115% Zoom 122% 141% 100% Auto Image XY Zoom When the automatic document feeder is used, the vertical and horizontal ratio selection ranges are both 25% to 200%. To return the ratio to 100%...
Page 149: Enlarging/Reducing The Length And Width Separately (Xy Zoom)
COPIER ENLARGING/REDUCING THE LENGTH AND WIDTH SEPARATELY (XY Zoom) The XY Zoom feature allows the horizontal and vertical copy ratios to be changed separately. Both the horizontal and vertical ratios can be set from 25% to 400% in increments of 1%. Touch the [Copy Ratio] key in the base screen of copy mode and then follow the steps below.
Page 150: Original Sizes
COPIER ORIGINAL SIZES SPECIFYING THE ORIGINAL SIZE When the original size is a non-standard size or is not detected correctly, manually specify the original size. Touch the [Original] key in the base screen of copy mode and then follow the steps below. Specifying an AB original size (1) Touch the appropriate original size key.
Page 151: Storing Frequently Used Original Sizes
COPIER Enter the original size. (1) Enter the X (horizontal) dimension of the Original original. Cancel Size Input Touch the X (width) numeric value display key to open a number entry screen. Enter the width of the original with (25~432) the numeric keys, and touch the [OK] key in the number (25~297) entry screen.
Page 152 COPIER Store the original size. Original (1) Touch the [Store/Delete] tab. Custom Size (2) Touch a key for storing a custom original X254 Y210 size. Touch a key that does not show a size ( Recall Store/Delete If you wish to edit or clear a previously stored key... Touch the key that you want to edit or clear.
Page 153 COPIER Retrieving a stored original size To retrieve a stored original size, touch the [Original] key in the base screen of copy mode and perform the steps below. Touch the [Custom Size] key. Original Auto Manual Inch 216x343 216x340 Size Input Custom Size Retrieve the desired stored original size.
Page 154: Output
COPIER OUTPUT To select output functions and the output tray, touch the [Output] key in the base screen of copy mode. Output functions that can be selected are sort, group, offset, staple sort, saddle stitch, and punch. All explanations of the settings below assume that a saddle stitch finisher is installed.
Page 155 COPIER The above screen shows the keys that appear when a saddle stitch finisher is installed. The keys that appear will vary depending on what peripheral devices are installed. In addition, it may not be possible to select some keys depending what peripheral devices are installed. If your screen is different from the screen of previous page, see the screens that follow.
Page 156: Output Modes
COPIER OUTPUT MODES This section explains the output modes. Sort mode Group mode This is used to sort (collate) output into sets. This function groups copies by page. Example: Sorting the output into 5 sets Example: Groups of 5 copies of each page Originals Output Originals...
Page 157 COPIER Staple sort function / Saddle stitch function The staple sort function sorts output into sets, staples each set, and delivers the sets to the tray. The saddle stitch function staples each set in 2 places at the centreline and folds the stapled set. The relations between the stapling positions, paper orientation, permitted paper sizes for stapling, and number of sheets that can be stapled are shown below.
Page 158 COPIER • The number of sheets that can be stapled at once includes any covers and/or inserts that are inserted. • When Mixed Size Original in the special modes is used with the "Same Width" setting, the maximum number of sheets that can be stapled is 25 for a saddle stitch finisher or 30 for a finisher regardless of the paper size.
Page 159: Paper Folding Function
COPIER Paper folding function When a saddle stitch finisher is installed, the fold function can be used to fold printed output in half. Paper sizes that can be folded using the paper folding function are A4R, B4, A3, 8-1/2" x 11"R, 8-1/2" x 14", 11" x 17", 16KR, and 8K.
Page 160 COPIER Punch function If an optional punch module is installed, holes can be punched in output. Paper size that can be punched is B5R to A3 (7-1/4" x 10-1/2" to 11" x 17"). However, A3W (12" x 18") sized paper and special media such as transparency film and tab paper cannot be used.
Page 161: Making Copies Using The Bypass
COPIER MAKING COPIES USING THE BYPASS TRAY In addition to plain paper, the bypass tray allows you to make copies on transparency film, envelopes, tab paper, and other special media. For detailed information on paper that can be loaded in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER"...
Page 162 COPIER Check the paper type setting for the Paper Select bypass tray. If you need to change the Paper Tray Bypass Tray setting, touch the paper type key. Plain If you do not need to change the paper size and type that Plain 2.
Page 163 COPIER Select the bypass tray. (1) Touch the paper size key of the bypass tray. Paper Select (2) Touch the [OK] key. Paper Tray Bypass Tray Plain Plain 2. A4R Plain 3. B4 Plain 4. A3 Plain Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins.
Page 164: Special Modes
COPIER SPECIAL MODES This chapter explains Margin Shift, Erase, Dual Page Copy, and other special modes. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the keys to move between the screens.
Page 165 COPIER Special modes menu (2nd screen) Special Modes Colour Stamp Image Edit Adjustments File Quick File Proof Copy Mixed Size Original Slow Scan Original Count Mode [Stamp] key [Proof Copy] key ☞ ☞ PRINTING THE DATE AND A STAMP ON COPIES CHECKING COPIES BEFORE PRINTING (Proof (Stamp) (page 2-86)
Page 166 COPIER [OK] key and [Cancel] key In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as follows: Special Modes Cancel Margin Shift Right Left Down Side 1 Side 2 (0~20) (0~20) (A) Enter the selected special mode settings and return to the base screen of copy mode.
Page 167: Adding Margins (Margin Shift)
COPIER ADDING MARGINS (Margin Shift) This function is used to shift the copy image right, left or down to adjust the margin. This is convenient when you wish to bind the copies with a string or in a binder. Shifting the image to the right so the copies can be bound at the left edge with a string Not using margin shift Using margin shift The punch holes cut off...
Page 168 COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 169: Erasing Peripheral Shadows (Erase)
COPIER ERASING PERIPHERAL SHADOWS (Erase) The erase function is used to erase shadows around the edges of copies that occur when copying thick originals or books. When a thick book is copied Not using the erase Using the erase function function Shadows appear here Shadows appear on the...
Page 170 COPIER Select the erase settings. (1) Touch the desired erase mode. Special Modes Select one of the four positions. Cancel Erase Touch the [Side Erase] key to open the following screen. Edge Centre Edge+Centre Erase Edge Centre Erase Erase Erase Side Erase Cancel (0~20)
Page 171: Copying Each Facing Page Of Abound Document (Dual
COPIER COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy) The dual page copy function produces separate copies of two document pages that are placed side by side on the document glass. This function is useful when making copies of the facing pages of a book or other bound document. Copying the facing pages of a book or bound document Book or bound document The facing pages are copied...
Page 172 COPIER Select Dual Page Copy. (1) Touch the [Special Modes] key. Special Modes ☞ SPECIAL MODES (page 2-43) Dual Page Margin Shift Erase (2) Touch the [Dual Page Copy] key so that it is Copy highlighted. Tandem Pamphlet Copy Copy Build (3) Touch the [OK] key.
Page 173: Making Copies In Pamphlet Format (Pamphlet Copy)
COPIER MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy) This function copies 2 original pages onto the front side and 2 original pages onto the reverse side of each sheet of paper so that the copies can be folded at the centreline to form a pamphlet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
Page 174 COPIER Select pamphlet copy settings. Special Modes Cancel (1) If the original is 1-sided, touch the [1-Sided] Pamphlet Copy key. If the original is 2-sided, touch the [2-Sided] key. (2) Select the binding edge ([Left Binding] or Original Left Right 1-Sided 2-Sided [Right Binding]).
Page 175 COPIER Touch the [OK] key. Special Modes You will return to the base screen of copy mode. Cancel Pamphlet Copy Original Left Right 1-Sided 2-Sided Binding Binding Cover Setting Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin.
Page 176: Copying A Large Number Of Originals At Once (Job Build)
COPIER COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build) When copying a very large number of originals, this function allows you to divide the originals into sets and feed each set through the automatic document feeder one set at a time. Use this function when you wish to copy all of the originals as a single job but the number of originals exceeds the maximum number that can be inserted.
Page 177 COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key to scan the first set of originals. Scanning begins. To cancel scanning... Press the [STOP] key ( Insert the next set of originals and press the [COLOUR START] key or the [BLACK &...
Page 178 COPIER Changing the copy settings for each set of originals The copy settings (Exposure, Paper Select, and Copy Ratio only) can be changed for each set of originals. Perform the step below before pressing the [Start] key to scan the originals in step 4 above. Touch the [Change] key.
Page 179: Using Two Machines To Make A Large Number Of Copies (Tandem Copy)
COPIER USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy) Two machines connected to the same network can be used to run a large copy job in parallel. Each machine prints half of the copies, reducing the time required to complete the job. Master machine and slave machine In the following explanation, the master machine is the machine that is used to scan the originals.
Page 180 COPIER Set the number of copies (number of sets) with the numeric keys. Up to 999 copies (sets) can be set. When the [COLOUR START] key or the [BLACK & WHITE START] key is pressed, the copies will automatically be divided between the master and slave machines.
Page 181 COPIER In this situation... A punch module is installed on the master machine but not on the slave machine. • Copying without punching: tandem copy is possible. • Copying with punching: tandem copy is not possible. In this way, if tandem copying is executed using a function that the slave machine does not have, a message will appear. To have the master machine make all copies, touch the [OK] key.
Page 182: Using A Different Paper Type For Covers (Covers/Inserts)
COPIER USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts) A different type of paper can be inserted in positions corresponding to front and back covers of a copy job when the automatic document feeder is used. A different type of paper can also be automatically added as an insert at specified pages.
Page 183: Inserting Covers In Copies (Cover Settings)
COPIER INSERTING COVERS IN COPIES (Cover Settings) A different type of paper can be inserted at the positions corresponding to the front and back covers of a copy job. This is useful for arranging documents in an attractive format and for using a different type of paper as a cover on an estimate sheet or similar document.
Page 184 COPIER Select cover settings. (1) If the cover sheet will be copied on, touch Covers/Inserts the [Yes] key. Otherwise, touch the [No] Front Cover Setting Cancel key. Paper Tray Print on Front Cover If the [No] key is touched, only cover insertion will be Bypass performed.
Page 185 COPIER Touch the [OK] key. Special Modes You will return to the base screen of copy mode. Cancel Covers/Inserts You can touch the [Insertion Type A] key or the [Insertion Type Inserts Setting Cover Setting B] key to select insert settings. Insertion Front ☞...
Page 186: Inserting Insert Sheets In Copies (Insert Settings)
COPIER INSERTING INSERT SHEETS IN COPIES (Insert Settings) You can have different paper automatically inserted as inserts at specified pages of copies. Two types of paper can be used as inserts, and the insertion positions can be specified separately for each. Covers can be used in combination with inserts.
Page 187 COPIER Select insert settings. (1) If the insert will be copied on, touch the Covers/Inserts Cancel [Yes] key. Otherwise, touch the [No] key. Insertion Type A Settings If the [No] key is touched, only insert sheet insertion will Paper Tray Print on Insert Sheets be performed.
Page 188 COPIER Touch the [Insertion Settings] key. Special Modes Cancel Covers/Inserts Cover Setting Inserts Setting Insertion Front Type A Cover Insertion Settings Insertion Back Cover Type B Tray Settings Page Layout Specify the pages where inserts A and B will be inserted. Covers/Inserts Insertion Settings (1) Touch the [Insertion Type A] key or the...
Page 189: Changing Cover/Insert Settings
COPIER Touch the [OK] key. Special Modes You will return to the base screen of copy mode. Cancel Covers/Inserts To select cover settings, touch the [Front Cover] key or the Inserts Setting Cover Setting [Back Cover] key. Insertion Front ☞ Type A Cover INSERTING COVERS IN COPIES (Cover Settings)
Page 190: Changing Cover/Insert Settings
COPIER CHANGING COVER/INSERT SETTINGS (Page Layout) Cover settings and insert settings can be combined. This section explains how to check completed cover and insert insertion page settings, and change or delete insertion pages. Changing insert A from page 4 to page 5 4th page, insert A 5th page, insert A 7th page, insert B...
Page 191 COPIER Example: Touch insert A at page 4 Touch the key of the page that you wish to delete or change. Covers/Inserts If you do not need to change the setting, touch the [OK] key Page Layout and go to step 6. •...
Page 192 COPIER Change the settings for insert type A/B. Covers/Inserts The settings are changed in the same way as they are initially Insertion Amend configured. See step 7 of "INSERTING INSERT SHEETS IN COPIES (Insert Settings)" (page 2-65) to change the insert Insertion Page settings.
Page 193: Adding Inserts When Copying On Transparency Film
COPIER ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) When copying on transparency film, the sheets may stick together due to static electricity. The transparency inserts function can be used to automatically insert a sheet of paper between each sheet of transparency film, making the sheets easy to handle.
Page 194 COPIER Select insert settings. (1) Select whether or not the insert paper will Special Modes be copied on ([Yes] or [No]). Cancel Transparency Inserts (2) Touch the [OK] key. Paper Tray Print on Insert Sheets You will return to the base screen of copy mode. Tray1 Explanation of (A) When transparency inserts is selected, paper suitable for...
Page 195: Copying Multiple Originals Onto One Sheet (Multi Shot)
COPIER COPYING MULTIPLE ORIGINALS ONTO ONE SHEET (Multi Shot) Multiple original pages can be copied onto a single sheet of paper in a uniform layout. Select 2in1 to copy two original pages onto one sheet, or 4in1 to copy four original pages onto one sheet. This function is convenient when you wish to present multiple pages in a compact format, or show a view of all pages in a document.
Page 196 COPIER Select the number of originals to be (3) (2) copied onto one sheet of paper, the Special Modes layout, and the border. Multi Shot Cancel (1) Touch the [2in1] key or the [4in1] key. Layout If needed, the images will be rotated. 2in1 4in1 (2) Select the layout.
Page 197: Copying A Pamphlet (Book Copy)
COPIER COPYING A PAMPHLET (Book Copy) This function is used to make a copy of the two facing pages of an open book or other bound document. Copies made with this function can be folded at the centre to create a booklet. This function is convenient for arranging copies into an attractive booklet or pamphlet.
Page 198 COPIER Select book copy settings. (1) Select the binding position ([Left Binding] Special Modes or [Right Binding]). Book Copy Cancel (2) To insert a cover, touch the [Cover Setting] key. If a cover will not be added, go to step 4. Left Right Binding...
Page 199 COPIER Touch the [OK] key. Special Modes You will return to the base screen of copy mode. Book Copy Cancel Left Right Binding Binding Cover Setting Place the original face down on the document glass. Place the opened front cover and back cover face down. Press the [COLOUR START] key or the [BLACK &...
Page 200 COPIER Touch the [Read-End] key. Place next original. Press [Start]. Copying will begin. When finished, press [Read-End]. Read-End To cancel scanning and copying... Press the [STOP] key ( • Four original pages will be copied onto each sheet of paper. Blank pages will be automatically added at the end if the total number of original pages is not a multiple of four.
Page 201: Copying Captions Onto Tab Paper (Tab Copy)
COPIER COPYING CAPTIONS ONTO TAB PAPER (Tab Copy) Captions can be copied onto the tabs of tab paper. Prepare appropriate originals for the tab captions. Tab copy is possible from the bypass tray. Prepare originals that The image is shifted match the tab positions.
Page 202 COPIER Tab copying with a right binding Originals Placing the originals Loading tab paper • Document feeder tray Originals Insert the originals so that the side with no tab text enters first. • Document glass Reverse Final image side Load the tab paper so that the tab on the first sheet is away from you.
Page 203 COPIER Load the tab paper. When using the bypass tray, place the paper with the print side Reverse side down. Place the paper so that the sides with the tabs enter the machine last. After loading the tab paper, configure the bypass tray settings as explained in "MAKING COPIES USING THE BYPASS TRAY"...
Page 204: Copying Both Sides Of A Card On One Sheet Of Paper (Card Shot)
COPIER COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot) When copying a card, this function allows you to copy the front and reverse sides together onto a single sheet of paper. This function is convenient for making copies for identification purposes and helps save paper. Copies Originals Front...
Page 205 COPIER Select card shot settings. (1) Enter the original size. Special Modes With the [X] key highlighted, enter the X (horizontal) Cancel Card Shot dimension of the original with the keys. Touch the [Y] key and enter the Y (vertical) dimension of (25~210) Fit to the original with the...
Page 206 COPIER • The original must be placed on the document glass. • Copying is only possible on standard size paper. • XY Zoom cannot be used when using this function. • The image cannot be rotated when using this function. To cancel card shot...
Page 207: Printing The Date And A Stamp On Copies (Stamp)
COPIER PRINTING THE DATE AND A STAMP ON COPIES (Stamp) Use this function to print the date, a stamp, the page number, and text on copies. In addition, specific text can be added to a copy as a watermark. (Watermark) Six printing positions are available: top left, top centre, top right, bottom left, bottom centre, and bottom right.
Page 208: General Procedure For Using Stamp
COPIER GENERAL PROCEDURE FOR USING STAMP To select stamp settings, follow the steps below. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens.
Page 209 COPIER Select Stamp. Special Modes For detailed information on each of the stamp items, see the Stamp Cancel following sections: Date: ADDING THE DATE TO COPIES (Date) Date Stamp (page 2-90) Page Stamp: STAMPING COPIES (Stamp) (page 2-92) Text Numbering Page numbering: PRINTING PAGE NUMBERS ON COPIES (Page Numbering)
Page 210 COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 211: Adding The Date To Copies (Date)
COPIER ADDING THE DATE TO COPIES (Date) The date can be printed on copies. The position of the date, colour, format, and page (first page only or all pages) can be selected. Example: Printing APRIL 4, 2010 in the top right corner of the paper. 04/APR/2010 Touch the [Date] key in the stamp selection screen.
Page 212 COPIER Check the displayed date. If you need to Stamp change the date, touch the [Date Cancel Date Change] key. First Page YYYY/MM/DD Print Colour Set the date that you wish to use and touch the [OK] key. Bk(Black) MM/DD/YYYY All Pages Stamp DD/MM/YYYY...
Page 213: Stamping Copies (Stamp)
COPIER STAMPING COPIES (Stamp) Text such as "CONFIDENTIAL" can be printed in white on a dark background as a "stamp" on copies. The position, colour, size, density, and pages (first page only or all pages) can be selected for a stamp. Printing "CONFIDENTIAL"...
Page 214 COPIER Touch the [Print Colour] key and set the Stamp colour and density. Stamp Cancel Touch the colour that you wish to use. CONFIDENTIAL PRIORITY First Page If you wish to darken the selected colour, touch the key. Print Colour FOR YOUR INFO.
Page 215: Printing Page Numbers On Copies
COPIER PRINTING PAGE NUMBERS ON COPIES (Page Numbering) Page numbers can be printed on copies. The position, colour, format, and page number can be selected for page numbering. Printing the page number at the bottom centre of the paper. Touch the [Page Numbering] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP"...
Page 216 COPIER Touch the [Print Colour] key. Stamp Touch the colour that you wish to use. Page Numbering Cancel When you have finished selecting the settings, touch the [OK] Print Colour key. Page Numbering Format Bk(Black) 1,2,3.. (1),(2),(3).. Total Page Stamp -1-,-2-,-3-..
Page 217 COPIER If covers/inserts will be inserted, touch Stamp the [Covers/Inserts Counting] key if you Page Number want to include the covers/inserts in the Auto page number count and want page Manual First Number Last Number numbers printed on the covers/inserts. Covers/Inserts Auto Counting...
Page 218 COPIER • When Page Numbering is selected, copying in group mode is not possible. The mode automatically changes to sort mode. • When the page number printing position is set to the right side or left side and pamphlet copy or book copy is used, the print position is changed so that the page numbers always appear on the outer side of each opened page (the left and right sides of the opened pages).
Page 219: Printing Text On Copies (Text)
COPIER PRINTING TEXT ON COPIES (Text) Entered text can be printed on copies. Up to 30 frequently used text strings can be stored. Example: Printing "April 2010 Planning Meeting" in the top left corner of the paper April 2010 Planning Meeting Touch the [Text] key in the stamp selection screen.
Page 220 COPIER Touch the [Print Colour] key. Stamp Touch the colour that you wish to use. When you have finished Text Cancel selecting the settings, touch the [OK] key. First Page AAA AAA Stamp Print Colour Print Colour Pre-Set All Pages Bk(Black) Recall Store/Delete...
Page 221 COPIER Storing, editing, and deleting text strings Touch the [Text] key in the stamp selection screen. See steps 1 to 4 of "GENERAL PROCEDURE FOR USING STAMP" (page 2-87). Touch the [Store/Delete] key. Stamp Cancel Text First Page Print Colour Pre-Set All Pages Bk(Black)
Page 222 COPIER Touch the [Back] key. Stamp Stamp You will return to the screen of step 2. Text Text Back To copy using a stored text string, continue from step 2 of "PRINTING TEXT ON COPIES (Text)" (page 2-98). Store/Delete Store/Delete No.01 AAA AAA No.02 BBB BBB No.03 CCC CCC...
Page 223: Checking The Stamp Layout (Layout)
COPIER CHECKING THE STAMP LAYOUT (Layout) After stamp items have been selected, you can check the print layout, change the print position, and delete stamp items. Touch the [Layout] key. Special Modes Cancel Special Modes Stamp Date Page Text Numbering Watermark Layout The [Layout] key can only be touched when stamp items have been selected.
Page 224 COPIER Touch the key of the desired destination Stamp position. Move Select the location to move the selected item. The touched position key is highlighted and the print position changes. The keys that show the print positions will appear as follows depending on the state of the settings.
Page 225: Adding A Watermark To A Copy (Watermark)
COPIER ADDING A WATERMARK TO A COPY (Watermark) When making a copy, specific text can be added to the copy as a watermark. The colour, density, angle, and pages (first page only or all pages) can be selected for a watermark. The watermark is printed at the centre of the paper. Printing "CONFIDENTIAL"...
Page 226 COPIER Touch the [Print Colour] key and set the Stamp colour and density. Watermark Cancel Touch the colour that you wish to use. CONFIDENTIAL PRIORITY Print Colour First Page If you wish to darken the selected colour, touch the key. FOR YOUR INFO.
Page 227: [Image Edit] Key
COPIER [Image Edit] KEY When the [Image Edit] key is touched in the 2nd special modes menu screen, the image edit menu screen opens. Image edit menu screen Special Modes Special Modes Image Edit Colour Stamp Image Edit Adjustments Multi-Page Mirror Photo Repeat File...
Page 228: Repeating Photos On A Copy (Photo Repeat)
COPIER REPEATING PHOTOS ON A COPY (Photo Repeat) Photo Repeat is used to create repeated images of a photo-size original (130 mm x 90 mm size, 100 mm x 150 mm size, 70 mm x 100 mm size, 65 mm x 70 mm size or 57 mm x 100 mm size (3" x 5" size, 5" x 7" size, 2-1/2" x 4" size, 2-1/2"...
Page 229 COPIER Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Image Edit] key. (4) Touch the [Photo Repeat] key. ☞ [Image Edit] KEY (page 2-106) Select Photo Repeat settings. (1) Touch the key showing the original type Image Edit and paper size combination that you want...
Page 230: Creating A Large Poster (Multi
COPIER CREATING A LARGE POSTER (Multi-Page Enlargement) This function is used to enlarge an image of an original and print it as a composite image using multiple sheets of paper. Original (A4 (8-1/2" x 11") size) Copy (enlarged image on 8 sheets of A3 (11"...
Page 231 COPIER Set the enlargement size and the original size. Ready to scan for copy. Copies will be delivered in 2 parts. (1) Select the size system that you wish to use Image Edit for multi-page enlargement. Border Print Cancel Multi-Page Enlargement Touch the keys to display the screen that shows Enlargement Size...
Page 232 COPIER Touch the [OK] key. Image Edit You will return to the special modes screen. Touch the [OK] key Border Print Cancel Multi-Page Enlargement to return to the base screen of copy mode. Enlargement Size Original Size Original Orientation (A Size) A0x2 Press the [COLOUR START] key or the [BLACK &...
Page 233: Reversing The Image (Mirror Image)
COPIER REVERSING THE IMAGE (Mirror Image) This feature is used to make a copy that is a mirror image of the original. Original Mirror image copy Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 234: Copying A3 (11" X 17") Originals With No Edge Cut-Off (A3 (11" X 17") Full Bleed)
COPIER COPYING A3 (11" x 17") ORIGINALS WITH NO EDGE CUT-OFF (A3 (11" x 17") Full Bleed) This feature lets you copy an entire A3 (11" x 17") size original at full size with no image cut-off at the edges. A3W (12"...
Page 235 COPIER Place A3W (12" x 18") paper in the bypass tray. Pull out the extension tray, adjust the guides to the width of A3W (12" x 18") paper, and place the paper in the bypass tray. After loading the paper, configure the bypass tray settings as explained in "MAKING COPIES USING THE BYPASS TRAY"...
Page 236: Copying In The Centre Of The Paper (Centring)
COPIER COPYING IN THE CENTRE OF THE PAPER (Centring) This is used to centre the copied image on the paper. This lets you place the image in the centre of the paper when the original size is smaller than the paper size or when the image is reduced.
Page 237 COPIER • The image can be reduced when using the centring function, but not enlarged. • When the original size or the paper size is displayed as a special size, this function cannot be used. To cancel centring... Touch the [Centring] key in the screen of step 3 so that it is not highlighted. 2-116 Contents Downloaded From ManualsPrinter.com Manuals...
Page 238: [Colour Adjustments] Key
COPIER [Colour Adjustments] KEY When the [Colour Adjustments] key is touched in the 2nd special modes menu screen, the colour adjustments menu screen opens. Colour adjustments menu screen Special Modes Special Modes Colour Adjustments Colour Stamp Image Edit Adjustments Suppress RGB Adjust Sharpness File...
Page 239: Adjusting Red/Green/Blue In Copies (Rgb Adjust)
COPIER ADJUSTING RED/GREEN/BLUE IN COPIES (RGB Adjust) This feature is used to strengthen or weaken any one of the three colour components R (red), G (green), or B (blue). R(Red)+ G(Green)+ B(Blue)+ Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 240: Adjusting The Sharpness Of An Image (Sharpness)
(4) Touch the [Sharpness] key. ☞ [Colour Adjustments] KEY (page 2-117) Adjust the image. (1) Touch the [Soft] key or the [Sharp] key. Colour Adjustments (2) Touch the [OK] key. Cancel Sharpness You will return to the special modes screen. Touch the [OK] key to return to the base screen of copy mode.
Page 241: Whitening Faint Colours In Copies (Suppress Background)
COPIER WHITENING FAINT COLOURS IN COPIES (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Light areas are suppressed. Level [-] Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 242 COPIER Press the [COLOUR START] key. Copying will begin. If you are using the document glass to copy multiple original pages, copying will take place as you scan each original. If you have selected sort mode, change originals and press the [COLOUR START] key. Repeat until all pages have been scanned and then touch the [Read-End] key.
Page 243: Adjusting The Colour (Colour Balance)
COPIER ADJUSTING THE COLOUR (Colour Balance) The colour, tone, and density of colour copies can be adjusted. Each of the colours yellow, cyan, magenta, and black Light Dark are divided into 8 gradations from light to dark, and the average density of each gradation can be adjusted, or all eight gradations can be adjusted at once.
Page 244 COPIER Adjust the colour balance. (2), (3) (1) Select the colour to be adjusted. Colour Adjustments Select [Y] (yellow), [M] (magenta), [C] (cyan), or [Bk] (black). Cancel Colour Balance If only the rectangular area around the letter in a key is highlighted, the settings have been changed from the factory default settings.
Page 245: Adjusting The Brightness Of Acopy (Brightness)
COPIER ADJUSTING THE BRIGHTNESS OF A COPY (Brightness) The brightness of colour images can be adjusted. Darker Original Brighter Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes. (1) Touch the [Special Modes] key.
Page 246: Adjusting The Intensity Of A Copy (Intensity)
COPIER ADJUSTING THE INTENSITY OF A COPY (Intensity) This is used to adjust the intensity (saturation) of colour images. Weakening the Original Strengthening intensity the intensity Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 247: Checking Copies Before Printing (Proof Copy)
COPIER CHECKING COPIES BEFORE PRINTING (Proof Copy) This feature prints only one set of copies, regardless of how many sets have been specified. After the first set is checked for errors, the remaining sets can be printed. Previously it was necessary to re-scan the original each time changes to settings were required.
Page 248 COPIER Set the number of copies (number of sets) with the numeric keys. If you will copy multiple originals using the document glass, Special Modes switch to sort mode after this step. ☞ Sort mode (page 2-35) 2-Sided Copy Plain Up to 999 copies (sets) can be set.
Page 249 COPIER Change the settings. (1) Touch the key of the setting that you want Proof Copy to change. The setting screen of the touched key opens. Change the settings and touch the [OK] key. (2) Touch the [OK] key. Colour Mode Paper Select 2-Sided Copy Output...
Page 250: Checking The Number Of Scanned Original Sheets Before Copying (Original Count)
COPIER CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING (Original Count) The number of scanned original sheets can be counted and displayed before copying is executed. By allowing you to check the number of original sheets that were scanned, this helps reduce the occurrence of copy mistakes. Insert the originals face up in the document feeder tray.
Page 251 COPIER After scanning is finished, check the number of sheets that were scanned and 130 pages of original have been scanned. touch the [OK] key. Copy the scanned data? Copying will begin. • When job build mode is used, the number of scanned sheets Cancel appears when the [Read-End] key is touched.
Page 252: Copying Originals Of Different Sizes (Mixed Size Original)
COPIER COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) Even when B4 (8-1/2" x 14") originals are mixed in with A3 (11" x 17") originals, all originals can be copied at once. When scanning the originals, the machine automatically detects the size of each original and uses paper appropriate for that size. When mixed size original is combined with auto ratio selection, the ratio is adjusted individually for each original according to the selected paper size, enabling output on a uniform paper size.
Page 253 COPIER Insert the originals face up in the document feeder tray. ● When "Same Width" is used Place the originals with the sides that are the same length aligned on the left. A3 (11" x 17") A4 (8-1/2" x 11") Place with the sides that are the same length aligned on the left.
Page 254 COPIER Press the [COLOUR START] key or the [BLACK & WHITE START] key. Copying will begin. To cancel scanning and copying... Press the [STOP] key ( • When [Different Width] is selected on the MX-4101N/5001N, "2-Sided to 2-Sided" and "2-Sided to 1-Sided" of automatic two-sided copying can be used.
Page 255: Copying Thin Originals
COPIER COPYING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Insert the originals face up in the document feeder tray. Indicator line Insert the originals all the way into the document feeder tray.
Page 256 COPIER The "2-Sided to 2-Sided" and "2-Sided to 1-Sided" modes of automatic 2-sided copying cannot be used. To cancel the slow scan mode setting... Touch the [Slow Scan Mode] key in the screen of step 2 so that it is not highlighted. System Settings (Administrator): Original Feeding Mode This is used to have scanning always take place in slow scan mode.
Page 257: Convenient Copy Functions
COPIER CONVENIENT COPY FUNCTIONS This section explains convenient copy functions such as interrupting a copy run, changing the order of reserved copy jobs, and storing copy settings in a program. INTERRUPTING A COPY RUN (Interrupt copy) When you need to make an urgent copy and the machine is busy with a long copy run or other job, use interrupt copy. Interrupt copy temporarily stops the job in progress and lets you perform the interrupt copy job first.
Page 258 COPIER • If user authentication is enabled, the login screen will appear when the [Interrupt] key is pressed. Enter your user name and password to log in. The number of copies made will be added to the count of the user that logged in. •...
Page 259: Checking A Preview Image Of A Copy (Preview)
COPIER CHECKING A PREVIEW IMAGE OF A COPY (Preview) You can touch the [Preview] key so that it is highlighted in the base screen and then scan the original to check a preview image of the copy in the touch panel before printing the copy. Place the original.
Page 260 COPIER To cancel the operation... Press the [CLEAR ALL] key ( System Settings (Administrator): Default Preview You can set the default state of the [Preview] key to always selected (highlighted). Enable this setting if you wish to check a preview image each time you make a copy. 2-139 Contents Downloaded From ManualsPrinter.com Manuals...
Page 261: Preview Screen
COPIER PREVIEW SCREEN The preview screen is explained below. Reset Preview Colour Display Output Function Rev. Display Rotation Start Copy 0001 /0010 Preview image [Display Output] key An image of the selected received image appears. Touch to show the selected modes and settings as icons. If the image is cut off, use the scroll bars at the right and Functions that are displayed are as follows: bottom of the screen to scroll the image.
Page 262: Job Status Screen
COPIER JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 263: Job Queue Screen And Completed Job Screen
COPIER JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
Page 264 COPIER Job key display Each job key shows the position of the job in the job queue and the current status of the job. Copy 002/000 Waiting Indicates the number (position) of the job in the job Status queue. Shows the job status. When the job currently being printed is finished, the job Message Status...
Page 265: Cancelling A Job That Is Waiting In The Queue
COPIER CANCELLING A JOB THAT IS WAITING IN THE QUEUE A copy job that is waiting to be printed can be cancelled. Press the [JOB STATUS] key. JOB STATUS Cancel the job. (1) Touch the [Print Job] tab. Print Job Scan to Fax Job Internet Fax...
Page 266: Giving Priority To A Job In The Queue
COPIER GIVING PRIORITY TO A JOB IN THE QUEUE If a copy job is begun when there are already multiple jobs in the queue, the copy job will appear at the end of the queue. However, if you have an urgent copy job, you can give priority to the job and have it executed first. Press the [JOB STATUS] key.
Page 267: Checking Information On A Copy Job Waiting In The Queue
COPIER CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE Detailed information can be displayed on a copy job waiting in the queue. Press the [JOB STATUS] key. JOB STATUS Checking job details (1) Touch the [Print Job] tab. Print Job Scan to Fax Job...
Page 268: Storing Copy Operations (Job Programs)
COPIER STORING COPY OPERATIONS (Job Programs) A job program is a group of copy settings stored together. When copy settings are stored in a job program, the settings can be retrieved and used for a copy job by means of a simple operation. For example, suppose A3 (11"...
Page 269: Storing (Editing/Deleting) A Job Program
COPIER STORING (EDITING/DELETING) A JOB PROGRAM The procedures for storing copy settings in a job program and deleting a job program are explained below. Press the [#/P] key ( LOGOUT Touch the [Store/Delete] tab. Exit Job Programs Press program number. Recall Store/Delete Touch a numeric key.
Page 270 COPIER Select the copy settings that you wish to To store, make selections and press Cancel [OK], to delete, press [Cancel]. store in the job program and touch the Colour Mode Special Modes [OK] key. Full Colour 2-Sided Copy Plain To assign a name to the program, touch the [Program Name] Output Exposure...
Page 271: Appendix
COPIER APPENDIX Examples of covers and inserts The relations between the originals and finished copies when covers or inserts are inserted are shown on the following pages. Covers • 1-sided copying of 1-sided originals • 2-sided copying of 1-sided originals •...
Page 272 COPIER Covers (1-sided copying of 1-sided originals) 1-sided copies are made of the following 1-sided originals. 1st page 2nd page 3rd page 4th page 5th page 6th page Cover copying condition Resulting copies Front cover Back cover No copying No copying 1-sided No copying copying...
Page 273 COPIER Covers (2-sided copying of 1-sided originals) 2-sided copies are made of the following 1-sided originals. 1st page 2nd page 3rd page 4th page 5th page 6th page Cover copying condition Resulting copies Front cover Back cover No copying No copying 1-sided No copying copying...
Page 274 COPIER Covers (1-sided copying of 2-sided originals) 1-sided copies are made of the following 2-sided originals. 1st page 2nd page 3rd page Cover copying condition Resulting copies Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying 1-sided...
Page 275 COPIER Covers (2-sided copying of 2-sided originals) 2-sided copies are made of the following 2-sided originals. 1st page 2nd page 3rd page Cover copying condition Resulting copies Front cover Back cover No copying No copying 1-sided No copying copying 2-sided No copying copying 1-sided...
Page 276 COPIER Inserts (copying of 1-sided originals) 1-sided and 2-sided copying of the following 1-sided originals. The example of adding an insert at the 3rd sheet is shown. (when "Insertion Page" is set to "3" in the insertion settings of the insert settings in the special modes) 1st page 2nd page 3rd page...
Page 277 CHAPTER 3 PRINTER This chapter provides detailed explanations of the procedures for using the printer function. PRINTER FUNCTION OF THE MACHINE ..3-3 CONVENIENT PRINTING FUNCTIONS PRINTING FROM WINDOWS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS .
Page 278 PRINTER PRINT FUNCTIONS FOR SPECIAL CHECKING THE PRINT STATUS PURPOSES ......3-48 JOB STATUS SCREEN .
Page 279: Printer Function Of The Machine
PRINTER PRINTER FUNCTION OF THE MACHINE The machine is equipped standard with a full colour printing function. To enable printing from your computer, a printer driver must be installed. See the table below to determine which printer driver to use in your environment. Environment Printer driver type Remarks...
Page 280: Printing From Windows
PRINTER PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. Select [Print] from the [File] menu of WordPad. The menu used to execute printing may vary depending on the software application. Open the printer driver properties window.
Page 281 PRINTER Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. • Make sure the paper size is the same as the paper size set in the software application. •...
Page 282: Selecting The Paper
PRINTER SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button. •...
Page 283: Printing On Envelopes
PRINTER PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER"...
Page 284: Printing When The User Authentication Function Is Enabled
PRINTER PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the printer driver properties window before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 285 PRINTER Enter your login name and password. (1) Click the [Job Handling] tab. (2) Enter your user information. • When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password. Enter 1 to 32 characters for the password.
Page 286: Viewing Printer Driver Help
PRINTER VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button.
Page 287: Saving Frequently Used Print Settings
PRINTER SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each of the tabs at the time of printing can be saved as user settings. Saving frequently used settings or complex colour settings under an assigned name makes it easy to select those settings the next time you need to use them.
Page 288 PRINTER Check and save the settings. (1) Check the displayed settings. (2) Enter a name for the settings (maximum of 20 characters). (3) Click the [OK] button. Click the [OK] button. Start printing. • Up to 30 sets of user settings can be saved. •...
Page 289: Using Saved Settings
PRINTER USING SAVED SETTINGS Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application.
Page 290: Changing The Printer Driver Default Settings
PRINTER CHANGING THE PRINTER DRIVER DEFAULT SETTINGS The default settings of the printer driver can be changed using the procedure below. The settings selected using this procedure are saved and become the default settings when printing from a software application. (Settings selected in the printer driver properties window when printing from an application remain in effect only while the application is in use.) Click the [Start] button (...
Page 291 PRINTER Configure the settings and click the [OK] button. For explanations of the settings, see printer driver Help. 3-15 Contents Downloaded From ManualsPrinter.com Manuals...
Page 292: Printing From A Macintosh
PRINTER PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE The following example explains how to print a document from the standard accessory program "TextEdit" in Mac OS X ("SimpleText" in Mac OS 9). To use the machine as a printer for the Macintosh, the PS3 expansion kit must be installed in the machine and the machine must be connected to a network.
Page 293: Printing
PRINTER PRINTING Select [Print] from the [File] menu of TextEdit. In Mac OS 9, select [Print] from the [File] menu of SimpleText. The menu used to execute printing may vary depending on the software application. Make sure that the correct printer is selected.
Page 294 PRINTER Click the [Print] button. Printing begins. 3-18 Contents Downloaded From ManualsPrinter.com Manuals...
Page 295: Selecting The Paper
PRINTER SELECTING THE PAPER This section explains the [Paper Feed] settings ("Paper Source" setting in [General] in Mac OS 9) in the print settings window. • When [Auto Select] is selected A tray with plain paper or recycled paper (the factory default setting is plain paper only) of the size specified in "Paper Size"...
Page 296: Printing On Envelopes
PRINTER PRINTING ON ENVELOPES The bypass tray can be used to print on special media such as envelopes. The procedure for printing on an envelope from the printer driver properties screen is described below. For the types of paper that can be used in the bypass tray, see "IMPORTANT POINTS ABOUT PAPER"...
Page 297: Printing When The User Authentication Function Is Enabled
PRINTER PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), you must enter your user information (login name, password, etc.) in order to print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing.
Page 298 PRINTER Start printing. (1) Enter your user information. • When authentication is by login name/password Enter your login name in "Login Name" and your password in "Password" (1 to 32 characters). • When authentication is by user number Enter your user number (5 to 8 digits) in "User Number".
Page 299: Frequently Used Functions
PRINTER FREQUENTLY USED FUNCTIONS This section explains frequently used functions. • SELECTING THE COLOUR MODE • PRINTING MULTIPLE PAGES ON ONE PAGE • TWO-SIDED PRINTING (page 3-26) (page 3-29) • FITTING THE PRINT IMAGE TO THE PAPER • STAPLING OUTPUT/PUNCHING HOLES IN (page 3-28) OUTPUT (page 3-31)
Page 300 PRINTER BLACK AND WHITE PRINTING [Black and White] can be selected on the [Main] tab as well as on the [Color] tab. Click the [Black and White Print] checkbox on the [Main] tab so that a checkmark appears. The [Black and White Print] checkbox on the [Main] tab and the "Color Mode" setting on the [Color] tab are linked. When the [Black and White Print] checkbox is selected on the [Main] tab, [Black and White] is also selected on the [Color] tab.
Page 301: Selecting A Print Mode Setting
PRINTER SELECTING A PRINT MODE SETTING This section explains the procedure for selecting a print mode setting. The "Print Mode Settings" consist of the following three items: Normal: This mode is suitable for printing data such as regular text or a table. High Quality: The print quality of colour photos and text is high.
Page 302: Two-Sided Printing
PRINTER TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper. Paper Print results orientation Windows Macintosh...
Page 303 PRINTER Macintosh (1) Select [Layout]. (2) Select [Long-edged binding] or [Short-edged binding]. • In Mac OS X v10.2.8, select the settings in [Advanced]. • In Mac OS 9, select [Output/Document Style] and then select [Flip on long edge] or [Flip on short edge].
Page 304: Fitting The Print Image To The Paper
PRINTER FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to match the size of the paper loaded in the machine. This is convenient for such purposes as enlarging an A4 or letter size document to A3 or ledger size to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine.
Page 305: Printing Multiple Pages On One Page
PRINTER PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce the print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper.
Page 306 PRINTER Windows (1) Configure the settings on the [Main] tab. (2) Select the number of pages per sheet. (3) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appears. (4) Select the order of the pages. (2) (3) Macintosh (1) Select [Layout].
Page 307: Stapling Output/Punching Holes In Output
PRINTER STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple function can be used to staple output. This function saves considerable time when preparing handouts for a meeting or other stapled materials. The staple function can also be used in combination with two-sided printing to create materials with a more sophisticated appearance. Stapling positions and the number of staples can be selected to obtain the following stapling results.
Page 308 PRINTER Windows (1) Configure the settings on the [Main] tab. (2) Select the "Binding Edge". (3) Select the staple function or the punch function. • For the staple function, select the number of staples in the "Staple" menu. • For the punch function, click the [Punch] checkbox so that a checkmark appears.
Page 309: Convenient Printing Functions
PRINTER CONVENIENT PRINTING FUNCTIONS This section explains convenient functions for specific printing objectives. • CONVENIENT FUNCTIONS FOR CREATING • FUNCTIONS THAT COMBINE TEXT AND IMAGES PAMPHLETS AND POSTERS (page 3-45) • FUNCTIONS TO ADJUST THE SIZE AND • PRINT FUNCTIONS FOR SPECIAL PURPOSES ORIENTATION OF THE IMAGE (page 3-37) (page 3-48)
Page 310 PRINTER Macintosh (1) Select [Printer Features]. (2) Select the "Binding Edge". [2 Staples] can be selected in the "Staple" menu when a saddle stitch finisher is installed. (3) Select [Tiled Pamphlet] or [2-Up Pamphlet]. • In Mac OS X v10.2.8, select from the "2-Side Printing"...
Page 311: Increasing The Margin (Margin Shift)
PRINTER INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output but the binding area overlaps the text.
Page 312: Creating A Large Poster (Poster Printing)
PRINTER CREATING A LARGE POSTER (Poster Printing) (This function is only available in Windows.) One page of print data can be enlarged and printed using multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). The sheets can then be attached together to create a large poster.
Page 313: Functions To Adjust The Size And Orientation Of The Image
PRINTER FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) This feature rotates the image 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch ABCD holes).
Page 314: Enlarging/Reducing The Print Image (Zoom/Xy-Zoom)
PRINTER ENLARGING/REDUCING THE PRINT IMAGE (Zoom/XY-Zoom) This function is used to enlarge or reduce the image to a selected percentage. This allows you to enlarge a small image or add margins to the paper by slightly reducing an image. When using the PS printer driver (Windows), you can set the width and length percentages separately to change the proportions of the image.
Page 315: Adjusting Line Widths When Printing (Line Width Settings)
PRINTER ADJUSTING LINE WIDTHS WHEN PRINTING (Line Width Settings) (This function is only available in Windows.) When lines in special applications such as CAD cannot be printed correctly, this setting can be used to adjust line widths, such as making overall line widths wider. (This setting is only effective for vector data;...
Page 316: Reversing The Image (Mirror Image)
PRINTER REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. Windows (This function can be used when the PS printer driver is used.) (1) Click the [Advanced] tab.
Page 317: Colour Mode Adjustment Function
PRINTER COLOUR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Colour Adjustment) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer. Windows (1) Click the [Color] tab.
Page 318: Printing Faint Text And Lines In Black (Text To Black/Vector To Black)
PRINTER PRINTING FAINT TEXT AND LINES IN BLACK (Text To Black/Vector To Black) (This function is only available in Windows.) When printing a colour image in greyscale, colour text ABCD ABCD and lines that are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring out colour text and lines that are faint and difficult to see when printed in greyscale.
Page 319: Selecting Colour Settings To Match The Image Type (Advanced Colour)
PRINTER SELECTING COLOUR SETTINGS TO MATCH THE IMAGE TYPE (Advanced Colour) Preset colour settings are available in the machine's printer driver for various uses. These enable printing using the most suitable colour settings for the colour image type. Advanced colour settings can also be configured to match the objective of the colour image, such as colour management settings and the screening setting for adjustment of colour tone expression.
Page 320 PRINTER Macintosh (1) Select [Color]. (2) Select colour print settings. To use the Mac OS Color Management function, select the [ColorSync] checkbox . When this is done, "Image Type" cannot be selected. (3) Select the colour image type. An image type to match the data to be printed can be selected from the pull-down menu.
Page 321: Functions That Combine Text And Images
PRINTER FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed image as a watermark. The size, colour, density, and angle of the watermark text can be adjusted.
Page 322: Printing An Image Over The Print Data (Image Stamp)
PRINTER PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) (This function is only available in Windows.) A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp"...
Page 323: Creating Overlays For Print Data (Overlays)
PRINTER CREATING OVERLAYS FOR PRINT DATA (Overlays) (This function is only available in Windows.) The print data can be printed in a previously created XXXX XXXX overlay. By creating table rulings or a decorative frame in an application different from that of the text file and 1 100 1 100 XXXX...
Page 324: Print Functions For Special Purposes
PRINTER PRINT FUNCTIONS FOR SPECIAL PURPOSES PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) • Using this function in a Windows environment The front and back cover and specified pages of a document can be printed on paper that is different from the other pages.
Page 325 PRINTER Macintosh (This function can only be used in Mac OS 9, Mac OS X v10.4.11 and v10.5 to 10.5.1.) (1) Select [Printer Features]. (2) Select [Different Paper]. (3) Select cover insertion settings. Select the print setting, paper tray, and paper type for the cover page and last page.
Page 326: Adding Inserts When Printing On Transparency Film (Transparency Inserts)
PRINTER ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film.
Page 327: Printing A Carbon Copy (Carbon Copy)
PRINTER PRINTING A CARBON COPY (Carbon Copy) (This function is only available in Windows.) This function is used to print an additional copy of the print image on paper that is the same size but from a different paper tray. For example, if carbon copy print is selected when standard paper is loaded in tray 1 and coloured paper is loaded in tray 2, a print result similar to a carbon copy...
Page 328: Printing Text On Tabs Of Tab Paper (Tab Paper Print/Tab Paper Settings)
PRINTER PRINTING TEXT ON TABS OF TAB PAPER (Tab Paper Print/Tab Paper Settings) (This function is only available in Windows.) This function is used to print text on the tabs of tab paper. Tab Paper Print (PCL6 only) You can print on each sheet of tab paper that you insert in the desired page position.
Page 329 PRINTER Windows Tab Paper Print (PCL6 only) Open the data that you wish to print on the tab paper and then select the settings. (1) Click the [Special Modes] tab. (2) Select [Tab Paper Print] and click the [Settings] button. (3) Select the tab position settings.
Page 330 PRINTER Tab Paper Settings When you have finished preparing the data to be printed on the tabs in the software application, select the following settings: (1) Click the [Advanced] tab. (2) Click the [Tab Paper Settings] button. (3) Select the tab paper settings. To shift the image, directly enter a number or click the button.
Page 331: Two-Sided Printing With Specific Pages Printed On The Front Side (Chapter Inserts)
PRINTER TWO-SIDED PRINTING WITH SPECIFIC PAGES PRINTED ON THE FRONT SIDE (Chapter Inserts) (This function is only available in Windows.) You can have specific pages printed on the front side of Example: the paper. When pages 4 and 8 are specified as page settings. When a page (such as the first page of a chapter) is specified as a front side page, the page will be printed on the front side of the paper even if would normally be...
Page 332: Folding Printed Paper In Half (Fold)
PRINTER FOLDING PRINTED PAPER IN HALF (Fold) When a saddle stitch finisher is installed, the fold function can be used to fold printed output in half. You can select whether the paper is folded with the printed side on the inside or the outside. When printing data that is in a pamphlet layout, the "Mult-Sheet Fold - Staple"...
Page 333: Convenient Printer Functions
PRINTER CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) Two machines are required to use this function. Example: Printing 4 sets of copies Tandem Print allows you to divide a large print job between two machines connected to your network. The machines simultaneously print each half of the job, making it possible to shorten the printing time when printing a large number of sets.
Page 334: Saving And Using Print Files (Retention/Document Filing)
PRINTER SAVING AND USING PRINT FILES (Retention/Document Filing) This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. The location for storing a file can be selected to prevent the file from being mixed together with files of other users.
Page 335 PRINTER Macintosh (1) Select [Job Handling]. (2) Select the retention setting. Click the [Retention] checkbox . Select the retention method in "Retention Settings". To simplify operation the next time the same password is set, click the (lock) button after entering the password (5 to 8 digit number). (3) Select document filing settings.
Page 336: Printing Without The Printer Driver
PRINTER PRINTING WITHOUT THE PRINTER DRIVER When you do not have the printer driver installed on your computer, or when the software application used to open a file that you wish to print is not available, you can print directly to the machine without using the printer driver. The file types (and corresponding extensions) that can be printed directly are shown below.
Page 337: Directly Printing A File On An Ftp Server
PRINTER DIRECTLY PRINTING A FILE ON AN FTP SERVER When an FTP server is configured in the machine's Web pages, you can specify and print a file on the FTP server from the operation panel of the machine. This saves you the trouble of downloading the file and printing it from a computer. For the procedure for accessing the Web pages, see the Quick Start Guide.
Page 338: Directly Printing A File In Usb Memory
PRINTER Print the selected file. Cancel Print File-01.tiff (1) Select print conditions. If you selected a file (PCL, PS, or XPS) in step 3 that Paper Select Number of Prints includes print settings, the settings will be applied. Auto B/W Print (1 999) (2) Touch the [Print] key.
Page 339 PRINTER Touch the key of the file that you wish to USB Memory print. File or Folder Name File-01.tiff • The icon appears to the left of keys of files that can be Folder01 printed. File-02.tiff • The icon is displayed to the left of keys of folders in the File-03.tiff USB memory.
Page 340: Directly Printing A File In Anetwork Folder
PRINTER DIRECTLY PRINTING A FILE IN A NETWORK FOLDER You can use the machine's operation panel to select and print a file on a server or in a shared folder of an individual's computer on the same network as the machine. Access the network.
Page 341 PRINTER Access the network folder. Select workgroup. Search (1) Touch the key of the workgroup that you Workgroup wish to access. Workgroup Name Work 1 Work 2 Work 3 Work 4 Work 5 Work 6 (2) Touch the key of the server or computer Select server.
Page 342 PRINTER Touch the key of the file that you wish to \\Server 1\User 1 print. File or Folder Name File-01.tiff • The icon appears to the left of keys of files that can be Folder01 printed. File-02.tiff • The icon is displayed to the left of keys of folders in the File-03.tiff network folder.
Page 343: Directly Printing From A Computer
PRINTER DIRECTLY PRINTING FROM A COMPUTER Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the printer driver. For the procedure for accessing the Web pages, see the Quick Start Guide. SUBMIT PRINT JOB You can specify a file to be printed directly without using the printer driver.
Page 344: E-Mail Print
PRINTER E-MAIL PRINT An e-mail account can be configured in the machine to have the machine periodically check your mail server and automatically print received e-mail attachments without using the printer driver. • Configuring settings To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click [Application Settings] and then [E-mail Print Settings] in the Web page menu.
Page 345: Checking The Print Status
PRINTER CHECKING THE PRINT STATUS JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears.
Page 346: Spool Screen/Job Queue Screen/Completed Job Screen
PRINTER SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREEN The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered.
Page 347 PRINTER Job key display Each job key shows the position of the job in the job queue and the current status of the job. Computer01 002/000 Waiting Indicates the number (position) of the job in the job Status queue. Shows the job status. When the job currently being printed is finished, the job Message Status...
Page 348: Printing An Encrypted Pdf File
PRINTER PRINTING AN ENCRYPTED PDF FILE Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print an encrypted PDF file on an FTP server or in a USB memory device, etc. connected to the machine, follow the steps below to enter the password and begin printing.
Page 349: Giving A Print Job Priority/Cancelling A Print Job
PRINTER GIVING A PRINT JOB PRIORITY/CANCELLING A PRINT JOB GIVING A PRINT JOB PRIORITY When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is waiting to be printed and print it ahead of the other jobs. Press the [JOB STATUS] key.
Page 350: Cancelling A Print Job
PRINTER CANCELLING A PRINT JOB A job being printed, a job waiting to be printed, or a spooled job can be cancelled. Press the [JOB STATUS] key. JOB STATUS Cancel the job. (1) Touch the [Print Job] tab. Print Job Scan to Fax Job Internet Fax...
Page 351: Changing To Another Paper Size And Printing When Paper Runs Out
PRINTER CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched and paper is loaded in the machine.
Page 352: Appendix
PRINTER APPENDIX PRINTER DRIVER SPECIFICATION LIST Windows Macintosh Function PCL6 PCL5c Frequently used Copies 1-999 1-999 1-999 1-999 1-999 functions Orientation N-Up Number of 2,4,6,8,9,16 2,4,6,8,9,16 2,4,6,8,9,16 2,4,6,9,16* 2,4,6,9,16 pages Order Selectable Selectable Selectable Selectable Selectable Border On/Off On/Off On/Off Selectable 2-Sided Print Fit To Page...
Page 353 PRINTER Windows Macintosh Function PCL6 PCL5c *12,13,14 Colour mode Colour Adjustment adjusting Text To Black/ function Vector To Black Advanced Colour Functions to Watermark combine text Image Stamp and images Overlay Image Quality Print Mode Normal/ Normal/ Normal/ Normal/ Normal/ High Quality/ High Quality/ High Quality/...
Page 354 CHAPTER 4 FACSIMILE This chapter provides detailed explanations of the procedures for using the fax function. BASIC TRANSMISSION METHODS BEFORE USING THE MACHINE AS A FAX TRANSMISSION METHODS ....4-26 PREPARATIONS FOR FAX .
Page 355 FACSIMILE CALLING A FAX MACHINE AND INITIATING FAX RECEPTION RECEPTION (Polling) ..... 4-100 • INITIATING POLLING RECEPTION RECEIVING FAXES ......4-59 MANUALLY .
Page 356 FACSIMILE USING AN EXTENSION PHONE CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) ..4-124 • RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) ....4-125 •...
Page 357: Before Using The Machine As Afax
FACSIMILE BEFORE USING THE MACHINE AS A This section provides information that you should know before using the machine as a fax machine. PREPARATIONS FOR FAX To use the machine as a fax, the telephone line must be connected and the type of line set. CONNECTION TO THE TELEPHONE LINE Be sure to use the provided telephone line cord to connect the machine to the wall telephone...
Page 358: Make Sure The Main Power Switch Is In The "On" Position
FACSIMILE MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION When the main power indicator on the operation panel is lit, the main power is on. If the main power indicator light is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel.
Page 359: Checking The Date And Time
FACSIMILE CHECKING THE DATE AND TIME Verify that the correct date and time are set in the machine. The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set the year, month, day, hour, and minute.
Page 360: Base Screen Of Fax Mode
FACSIMILE BASE SCREEN OF FAX MODE To use the fax function, select settings and operations in the base screen of fax mode. To display the base screen of fax mode, touch the [IMAGE SEND] key and then touch the [Fax] tab. DOCUMENT COPY IMAGE SEND...
Page 361 FACSIMILE BASE SCREEN OF FAX MODE This screen is used to select settings and operations in fax mode. DOCUMENT COPY IMAGE SEND FILING Ready to send. (10) Speaker Resend Scan Internet Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto Send:...
Page 362 FACSIMILE (15) (16) This shows the currently selected fax reception mode and the amount of free memory remaining. When "Hold Setting for Received Data Print" or ☞ "Received Data Image Check Setting" is enabled in the RECEIVING FAXES (page 4-59) system settings (administrator), this will appear when a fax is received.
Page 363 FACSIMILE Checking what special modes are selected key appears in the base screen when a special mode or 2-sided scanning is selected. key can be touched to display the selected special modes. To close the screen, touch the [OK] key. Scan Internet Fax USB Mem.
Page 364: Address Book Screen
FACSIMILE ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. (10) (11) CCC CCC 0123456789 Condition (12) Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG...
Page 365: Changing The Display Of One-Touch Keys In The Address Book Screen
FACSIMILE When using the network scanner function or the Internet fax function, a different icon will appear in the one-touch key display if a non-fax destination (address) is stored. ☞ RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK (page 4-18) •...
Page 366 FACSIMILE Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
Page 367: Fax Transmission Sequence
FACSIMILE FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. Enter the destination fax number •...
Page 368 FACSIMILE Select image settings. Select settings for the original to be faxed. Scan Internet Fax USB Mem. Scan PC Scan • [Original] key: Use this key to select the original size, the Address Book Original Auto Auto original send size, and 2-sided original Scan: Send: scanning.
Page 369 FACSIMILE Begin transmission Scan the original and send the fax. If the original is placed on the document glass, follow these steps to start scanning and transmission: When sending a fax normally (memory transmission) (1) Press the [BLACK & WHITE START] key. (2) When scanning is finished, replace the original with the next original.
Page 370: Entering Destinations
FACSIMILE ENTERING DESTINATIONS This section explains how to enter destination fax numbers. Destination fax numbers can be entered using the numeric keys, or by retrieving a previously stored fax number using the address book or a search number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Enter the destination fax number with the numeric keys.
Page 371: Retrieving A Fax Number From The Address Book
FACSIMILE RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. A destination fax number is retrieved by simply touching the one-touch key of that destination. This is called "one-touch dialling". It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by simply touching the key.
Page 372: Retrieving A Stored Destination
FACSIMILE RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one-touch key of that destination. Touch the [Address Book] key. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original Auto Auto Scan: Send: Direct TX Exposure Auto...
Page 373: Checking And Deleting Entered Destinations
FACSIMILE CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also delete a destination (cancel selection of the destination). Touch the [Address Review] key. Condition Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD...
Page 374: Using A Search Number To Retrievea Destination
FACSIMILE USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the key. This can be done in the base screen of any of the modes or in the address book screen. Touch the key.
Page 375: Retrieving A Destination From Aglobal Address Book
FACSIMILE RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If an LDAP server is stored in the Web pages, you can look up a destination fax number in a global address book. Open the global address search screen. (1) Touch the [Address Book] key in the base Condition screen.
Page 376 FACSIMILE Select the destination. (1) Touch the key of the desired destination. Condition If no names are found that match the search letters, a Settings Detail message will appear. Touch the [OK] key to close the Address Review XXX AAA 0123456789 message and touch the [Search Again] key to search Search Again...
Page 377: Using The Resend Function
FACSIMILE USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination. Touch the [Resend] key. Ready to send. Speaker Resend Scan...
Page 378: Chain Dialling
FACSIMILE CHAIN DIALLING Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialled as a single number. Use chain dialling to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys.
Page 379: Basic Transmission Methods
FACSIMILE BASIC TRANSMISSION METHODS This section explains the basic procedures for sending a fax. TRANSMISSION METHODS The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet originals, use the automatic document feeder.
Page 380 FACSIMILE To fax thick originals or pages of a book, use the document glass. ☞ USING THE DOCUMENT GLASS FOR TRANSMISSION (page 4-35) Transmission When the document glass is being used for a transmission, Quick Online transmission will not operate. If you wish to send a fax ahead of other previously reserved fax transmissions, use direct transmission mode.
Page 381: Placement Orientation Of The Original
FACSIMILE PLACEMENT ORIENTATION OF THE ORIGINAL When an A4 (8-1/2" x 11") original is placed in vertical orientation ( ), the image is automatically rotated 90 degrees and transmitted in horizontal orientation ( ) (Rotation Sending). If the original is placed in horizontal orientation ( ), it is transmitted in that orientation ( ) without being rotated.
Page 382: Transmittable Original Sizes
FACSIMILE TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted. Minimum original size Maximum original size Using the automatic document 131 mm (height) x 140 mm (width) 297 mm (height) x 1000 mm* (width) feeder (5-1/8" (height) x 5-1/2" (width)) (11-5/8"...
Page 383: When The Line Is Busy
FACSIMILE WHEN THE LINE IS BUSY If the line is busy when you send a fax, transmission will be re-attempted automatically after a preset interval. This function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the transmission will be cancelled.
Page 384: Fax Destination Confirmation Mode
FACSIMILE FAX DESTINATION CONFIRMATION MODE The fax destination confirmation mode displays a destination confirmation message when a fax transmission is performed to prevent accidental transmission to the wrong destination. This function is enabled in the system settings (administrator). When the function is enabled, a message will appear to confirm the destination when the [BLACK & WHITE START] key is pressed to begin fax transmission.
Page 385: Using The Automatic Document Feeder For Transmission
FACSIMILE USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a fax. Place the originals face up in the document feeder tray with the edges Indicator line aligned evenly. Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray.
Page 386: Using The Automatic Document Feeder To Send A Fax In Direct Transmission Mode
FACSIMILE USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE Place the originals face up in the document feeder tray with the edges Indicator aligned evenly. line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray.
Page 387 FACSIMILE • The following functions cannot be used with direct transmission: Program, Timer Transmission, 2in1, Card Shot, Job Build, Polling Memory, Original Count, File, Quick File, Memory Box, 2-Sided Original Scanning, Global Address Search • Resending will not take place when a direct transmission is not successful due to a communication error or other reason. •...
Page 388: Using The Document Glass For Transmission
FACSIMILE USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. Open the automatic document feeder, Original size place the original face down on the detector...
Page 389 FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. If you have another page to scan, change pages and then press the [BLACK & WHITE START] key. Repeat until all originals have been scanned. If no action is taken for one minute, scanning automatically ends and the transmission is reserved. Touch the [Read-End] key.
Page 390: Using The Document Glass To Send A Fax In Direct Transmission Mode
FACSIMILE USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. Open the automatic document feeder, Original size place the original face down on the detector document glass, and then gently close the automatic document feeder.
Page 391 FACSIMILE Touch the [Direct TX] key. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original Auto Auto Scan: Send: Direct TX Exposure Auto Sub Address Resolution Standard Address Review Special Modes File Quick File Auto Reception Preview Fax Memory:100% Press the [BLACK &...
Page 392: Transmission Using The Speaker
FACSIMILE TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialled and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Place the original.
Page 393: Sending The Same Fax To Multiple Destinations (Broadcast Transmission)
FACSIMILE SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast operation. Transmission Originals It is convenient to store destinations to which you frequently send faxes by broadcast transmission in group keys.
Page 394 FACSIMILE Enter the destination fax number. (1) Touch the [Address Book] key in the base CCC CCC Pause Next Address 0123456789 screen. Condition (2) Touch the one-touch key of the desired Settings AAA AAA BBB BBB Address Review destination. CCC CCC DDD DDD Address Entry EEE EEE...
Page 395 FACSIMILE Check the destinations and then touch Address Review the [OK] key. CCC CCC KKK KKK LLL LLL MMM MMM NNN NNN OOO OOO PPP PPP QQQ QQQ RRR RRR SSS SSS UUU UUU TTT TTT To cancel a specified destination... Touch the key of the destination that you wish to cancel.
Page 396 FACSIMILE Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the fax to those destinations. Press the [JOB STATUS] key. JOB STATUS Touch the [Complete] key.
Page 397 FACSIMILE Resend to unsuccessful destinations. Detail Broadcast0001 (1) Touch the [Failed] tab. Retry Address Start Time Status (2) Touch the [Retry] key. DDD DDD 10:01 04/01 NG00000 10:10 04/01 NG00000 EEE EEE File Failed All Destinations (1) (2) • The procedure after the [Retry] key is touched varies depending on whether or not the document filing function was used.
Page 398: Sending A Fax Directly From Acomputer (Pc-Fax)
FACSIMILE SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application.
Page 399: Image Settings
FACSIMILE IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original...
Page 400: Automatically Scanning Both Sides Of An Original (2-Sided Original)
FACSIMILE AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder will automatically scan both sides of the document. Transmission 2-sided original Front and back are sent as two pages Touch the [Original] key. ☞ IMAGE SETTINGS (page 4-46) Specify the binding style of the 2-sided Fax/Original...
Page 401: Specifying The Scan Size And Send Size (Enlarge/Reduce)
FACSIMILE SPECIFYING THE SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Scan Internet Fax USB Mem.
Page 402 FACSIMILE Specifying the original scan size (by paper size) If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Touch the [Original] key.
Page 403 FACSIMILE Touch the [OK] key. Fax/Original Scan Size 100% Send Size Auto Image Orientation 2-Sided 2-Sided Tablet Booklet When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed. 4-50 Contents Downloaded From ManualsPrinter.com Manuals...
Page 404 FACSIMILE Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. The width can be from 25 mm to 432 mm (1" to 17"), and the height can be from 25 mm to 297 mm (1" to 11-5/8"). Touch the [Original] key.
Page 405 FACSIMILE Touch the [OK] key. Fax/Original The specified size appears in the [Scan Size] key. Scan Size Send Size X420 Y297 Auto Image Orientation 2-Sided 2-Sided Tablet Booklet • When the scan size is specified by numerical values, the send size cannot be specified. •...
Page 406 FACSIMILE Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values.
Page 407 FACSIMILE Specify the orientation in which the original is placed. Fax/Original (1) Touch the appropriate [Image Orientation] Scan Size 141% Send Size key. Auto If the wrong orientation is selected here, the image may not be sent properly when using enlargement/reduction. Image Orientation (2) Touch the [OK] key.
Page 408: Changing The Exposure
FACSIMILE CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Refer the following tables to select appropriate settings. Exposure settings Exposure When to select Auto This setting automatically adjusts the exposure for light and dark parts of the original. Select this setting when the original consists of dark text.
Page 409: Changing The Resolution
FACSIMILE CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Refer the following tables to select appropriate settings. Resolution settings Resolution When to select...
Page 410: Checking The Image To Be Transmitted (Preview)
FACSIMILE CHECKING THE IMAGE TO BE TRANSMITTED (Preview) If you touch the [Preview] key before scanning the original, you can check the scanned image in the touch panel before sending the image. * The factory default setting is disabled. Depending on the size of the transmission data, part of the preview image may not appear in the preview screen in the touch panel.
Page 411: Preview Check Screen
FACSIMILE PREVIEW CHECK SCREEN This section explains the preview check screen. Preview Function Rev. Display Rotation Start Sending 0001 /0010 Preview image [Function Rev.] key A preview of the scanned original appears. Touch to check special mode settings or scan settings for If the image is cut off, use the scroll bars at the right and two-sided originals.
Page 412: Fax Reception
FACSIMILE FAX RECEPTION This section explains the basic procedures for receiving faxes. RECEIVING FAXES When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in the base screen. Scan Internet Fax USB Mem.
Page 413: Receiving A Fax
FACSIMILE RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. The machine rings and fax reception begins automatically. Beep A beep sounds when reception ends. • System Settings (Administrator): Speaker Settings This is used to change the volume and tone of the reception beep.
Page 414: Receiving A Fax Manually
FACSIMILE RECEIVING A FAX MANUALLY A fax can be received manually using the touch panel. While the machine rings, touch the [Speaker] key in the base screen and then touch the [Fax Manual Reception] key that appears. Telephone mode. Speaker Resend Scan Internet Fax...
Page 415: Printing A Password-Protected Fax (Hold Setting For Received Data Print)
FACSIMILE PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" can be enabled in the system settings (administrator) to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is used, a password entry screen appears in the touch panel when a fax is received.
Page 416: Checking The Image Before Printing
FACSIMILE CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" is enabled* in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image.
Page 417: Image Check Screen
FACSIMILE IMAGE CHECK SCREEN This section explains the image check screen. Image Check Back 0123456789 04/04/2010 10:28 1 / 3 Display Rotation Print 0001 0010 Information display "Display Rotation" key This shows information on the displayed image. This rotates the image right or left by 90 degrees. The rotation applies to all pages in the file, not just the Preview image displayed page.
Page 418: Forwarding Received Faxes
FACSIMILE FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine. This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine.
Page 419: Forwarding Received Faxes To Anetwork Address
FACSIMILE FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) You can have received faxes automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. This function can be used to forward received faxes to a specified address without printing them. The machine Forwarding Received fax...
Page 420 FACSIMILE Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses. Send addresses stored here can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [Inbound Routing Settings] menu in the Web page.
Page 421 FACSIMILE Store a forwarding table. Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name". (3) Select the line used for reception.
Page 422 FACSIMILE Specifying forwarding tables to be used. To use the inbound routing function, enable the forwarding tables that you wish to use from among the stored tables. (1) Click [Inbound Routing Settings] in the Web page menu. (2) Select [Always Forward] or [Forward on Selected Day &...
Page 423: Special Modes
FACSIMILE SPECIAL MODES This section explains special modes that can be used for fax transmission. SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the key to switch between the two screens.
Page 424 FACSIMILE (14) [Transaction Report] key (16) [Memory Box] key ☞ ☞ CHANGING THE PRINT SETTINGS FOR THE SENDING A FAX WHEN ANOTHER MACHINE TRANSACTION REPORT (Transaction Report) POLLS YOUR MACHINE (Polling Memory) (page (page 4-96) 4-103) (15) [Own Name Select] key (17) [Polling] key ☞...
Page 425: Storing Fax Operations (Program)
FACSIMILE STORING FAX OPERATIONS (Program) A program is a group of transmission settings stored together. When transmission settings are stored in a program, the settings can be retrieved and used for a fax job by means of a simple operation. For example, suppose that the same A4 (8-1/2"...
Page 426 FACSIMILE Place the original. Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞...
Page 427: Erasing Peripheral Shadows On The Image (Erase)
FACSIMILE ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Not using the erase...
Page 428 FACSIMILE Select the erase settings. (1) Touch the desired erase mode. Fax/Special Modes Select one of the 4 erase modes. Cancel Erase Touch the [Side Erase] key to open the following screen. Erase Edge Centre Edge+Centre Edge Erase Erase Erase Side Erase Cancel (0~20)
Page 429: Transmitting An Original As Two Separate Pages (Dual
FACSIMILE TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be transmitted as two separate pages. This function is useful when you wish to fax the left and right pages of a book or other bound document as separate pages. Example: Faxing the left and right pages of a book Book or bound document The left and right pages are sent as two pages.
Page 430 FACSIMILE Select Dual Page Scan. (1) Touch the [Special Modes] key. Fax/Special Modes ☞ SPECIAL MODES (page 4-70) Dual Page Program Erase (2) Touch the [Dual Page Scan] key so that it is Scan highlighted. Timer 2in1 Card Shot (3) Touch the [OK] key. Slow Scan Mixed Size Build...
Page 431: Sending A Fax At A Specified Time
FACSIMILE SENDING A FAX AT A SPECIFIED TIME (Timer) When this function is used, transmission takes place automatically at a specified time. The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other transmissions at night or other times when phone rates are low. A timer setting can also be specified for polling reception to receive a fax when you are not present.
Page 432 FACSIMILE Set the time with the keys. (1) Specify the day. Fax/Special Modes Timer Cancel If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. Day of the Week Time (2) Specify the time (hour, minute) Select the time in 24-hour format.
Page 433: Sending Two Pages As A Single Page
FACSIMILE SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced and sent as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. Portrait-oriented originals Transmission Landscape-oriented originals...
Page 434 FACSIMILE Select 2in1. (1) Touch the [Special Modes] key. Fax/Special Modes ☞ SPECIAL MODES (page 4-70) Dual Page Program Erase Scan (2) Touch the [2in1] key so that it is highlighted. Timer 2in1 Card Shot (3) Touch the [OK] key. Mixed Size Slow Scan Build...
Page 435 FACSIMILE • Transmission is not possible at a size smaller than the original size. • This function cannot be used in direct transmission mode or when the speaker is used to dial. • The 2in1 function cannot be used when the original is other than A4, B5 or A5 (8-1/2" x 11" or 5-1/2" x 8-1/2") size. •...
Page 436: Sending Both Sides Of A Card As Asingle Page (Card Shot)
FACSIMILE SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Transmitted image Originals Transmission Front...
Page 437 FACSIMILE Specify the original size. (1) Enter the original size. Fax/Special Modes • Touch the X (width) numeric value display key and Cancel Card Shot enter the width. • Touch the Y (height) numeric value display key and (25~210) Fit to enter the height.
Page 438 FACSIMILE Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure Read-End If you will continue by scanning the front of the card, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. •...
Page 439: Sending A Large Number Of Pages (Job Build)
FACSIMILE SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when there are more original pages than can be placed at once in the auto document feeder.
Page 440 FACSIMILE Press the [BLACK & WHITE START] key to scan the first set. To cancel scanning... Press the [STOP] key ( Insert the next set of originals and press the [BLACK & WHITE START] key. Repeat this step until all originals have been scanned. To cancel scanning...
Page 441: Transmitting Originals Of Different Sizes (Mixed Size Original)
FACSIMILE TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan and transmit originals of different sizes at the same time; for example, B4 (8-1/2" x 14") size originals mixed together with A3 (11" x 17") size originals. When scanning the originals, the machine automatically detects the size of each original.
Page 442 FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( • Once mixed size originals has been selected, an original scan size cannot be specified. •...
Page 443: Faxing Thin Originals (Slow Scan Mode)
FACSIMILE FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Insert the originals face up in the document feeder tray. Adjust the document guides slowly.
Page 444 FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( When this function is selected, automatic 2-sided scanning is not possible. To cancel slow scan mode... Touch the [Slow Scan Mode] key in the screen of step 3 so that it is not highlighted.
Page 445: Checking The Number Of Scanned Original Sheets Before Transmission (Original Count)
FACSIMILE CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of scanned original sheets can be counted and displayed before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. Insert the originals face up in the document feeder tray.
Page 446 FACSIMILE When scanning ends, check the number of original sheets scanned and touch the [OK] key. XX pages of original have been scanned. (P.x) Send the scanned data? Transmission will begin. • When Job Build mode is used, the confirmation message will appear after the [Read-End] key is touched.
Page 447: Stamping Scanned Originals
FACSIMILE STAMPING SCANNED ORIGINALS (Verif. Stamp) This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned. Position of stamp An "O" mark is stamped in fluorescent pink. Originals are Originals scanned...
Page 448: Replacing The Stamp Cartridge
FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. A beep will sound to indicate that scanning is finished. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • When two-sided originals are used, the front of each original is stamped twice. •...
Page 449: Changing The Print Settings For The Transaction Report
FACSIMILE CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when a transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 450 FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK &...
Page 451: Adding Your Sender Information To Faxes (Own Number Sending)
FACSIMILE ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender information (date, time, sender name, sender fax number, number of pages) is automatically added to the top of each fax page you transmit. Example of the sender information printed 04/APR/2010/Sat 3:00 PM AAAAA FAX No.
Page 452: Temporarily Changing The Sender Information (Own Name Select)
FACSIMILE TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Own Name Select] key.
Page 453: Calling A Fax Machine And Initiating Reception (Polling)
FACSIMILE CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling Reception". (1) Requests fax transmission.
Page 454 FACSIMILE Press the [BLACK & WHITE START] key. Your machine will call the other machine and initiate reception of the fax. • Polling reception can be used in combination with the timer function to poll at any specified time, such as at night or when you are not present (Only one timer polling reception can be set.).
Page 455: Initiating Polling Reception Manually
FACSIMILE INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. •...
Page 456: Sending A Fax When Another Machine Polls Your Machine (Polling Memory)
FACSIMILE SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.
Page 457: Scanning A Document Into Polling Memory
FACSIMILE SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
Page 458 FACSIMILE Select image settings and special Memory Box - Data Store modes. Memory Box Auto Original Auto Scan: Send: List Exposure Auto Resolution Standard Special Modes Auto Reception Fax Memory:100% • A program, timer setting, transaction report, polling, verif. stamp and document filing cannot be selected. •...
Page 459: Checking The Document In The Public Box
FACSIMILE CHECKING THE DOCUMENT IN THE PUBLIC BOX You can check the document stored in the machine's public box for memory polling. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
Page 460: Deleting A Document From The Public Box
FACSIMILE DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key.
Page 461: Performing F-Code Communication
FACSIMILE PERFORMING F-CODE COMMUNICATION This section explains how to perform F-code communication operations. F-code communication is possible with machines of other manufacturers that also support F-code communication. F-CODE COMMUNICATION Exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of information, distribution of information to multiple destinations (relay broadcast transmission) are possible with other machines that support F-code communication.
Page 462: Creating Memory Boxes In The Machine For F-Code Communication
FACSIMILE CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory Box" in the system settings. A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication function is assigned to each box.
Page 463: Confidential Communication Using F-Codes
FACSIMILE CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments.
Page 464: F-Code Confidential Transmission
FACSIMILE F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding an F-code to the fax number. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Enter the destination fax number.
Page 465: Checking Faxes Received By F-Code Confidential Reception
FACSIMILE CHECKING FAXES RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. To check received faxes, enter the print passcode. The machine rings and the fax is received.
Page 466: Numeric Keys
FACSIMILE Enter the print passcode with the numeric keys. Enter PIN via the 10-key. As each digit is entered, "–" changes to " ". Cancel Take care to enter the correct print passcode. If you make a mistake, a message will appear and you will return to the entry screen.
Page 467: Polling Reception Using F-Codes
FACSIMILE POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling reception will not take place.
Page 468 FACSIMILE Enter the destination fax number. (1) Touch the [Address Book] key in the base Condition screen. Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD Address Entry destination. EEE EEE FFF FFF Global GGG GGG...
Page 469: Polling Memory Transmission Using F-Codes
FACSIMILE POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in your machine or transmission will not take place.
Page 470 FACSIMILE Touch the [Data Store] key. Memory Box Exit Confidential Polling Memory Reception Data Store Data Check Data Check Delete Data Touch the key of the F-code memory Memory Box - Data Store Back polling box. Public Box Box 1 Box 2 Box 3 Box 4...
Page 471 FACSIMILE Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK &...
Page 472: Checking The Document In The F-Code Memory Polling Box
FACSIMILE CHECKING THE DOCUMENT IN THE F-CODE MEMORY POLLING BOX You can check the document stored in the F-code memory polling box. A document in a memory box cannot be printed while the document is being transmitted. Select the special modes. (1) Touch the [Special Modes] key.
Page 473: Deleting A Document Stored For F-Code Polling Transmission
FACSIMILE DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Select the special modes.
Page 474: Relay Request Transmission Using F-Codes
FACSIMILE RELAY REQUEST TRANSMISSION USING F-CODES This function is used to send a fax to an F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple end receiving machines. When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end receiving machines can help reduce phone charges.
Page 475 FACSIMILE Enter the destination fax number. (1) Touch the [Address Book] key in the base Condition screen. Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD Address Entry destination. EEE EEE FFF FFF Global GGG GGG...
Page 476: Relay Broadcast Transmission Using F-Codes
FACSIMILE RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives an F-code relay request transmission, the fax is received to an F-code relay broadcast memory box in your machine. Your machine then relays the fax to each of the end receiving machines programmed in the memory box.
Page 477: Using An Extension Phone
FACSIMILE USING AN EXTENSION PHONE This section explains how to use an extension phone to make voice calls and receive a fax after talking with the other party. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You can connect an existing extension phone to the machine. The phone can be used for voice calls and to start fax reception on the machine.
Page 478: Receiving A Fax After Answeringa Call On The Extension Phone (Remote Reception)
FACSIMILE RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals. When you hear ringing, answer the call on the extension phone.
Page 479: Checking The Status Of Fax Jobs
FACSIMILE CHECKING THE STATUS OF FAX JOBS This section explains how to check the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 480: Job Queue Screen And Completed Job Screen
FACSIMILE JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen, which shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Page 481 FACSIMILE Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. AAA AAA 10:22 04/01 000/004 Waiting Indicates the number (position) of the job in the job Time reserved / Time started queue.
Page 482 FACSIMILE • Completed job Message Status "Send OK" Transmission completed. "In Memory" Reception completed but the fax has not been printed. "Received" Printed received fax data. "Forward OK" The received fax has been forwarded. "Stopped" The job was stopped. "Delete" Deleted received data in the image check screen.
Page 483: Operation When A Job In The Job Queue Is Completed
FACSIMILE OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 484: Checking A Reserved Job Or The Job In Progress
FACSIMILE CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broadcast transmission or serial polling job can be displayed. Select (touch) the key of the job that you wish to check and touch the [Detail] key. The job details screen will appear (see below). Detail Broadcast0001 Progress:...
Page 485: Checking Completed Jobs
FACSIMILE CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs, received fax forwarding jobs, serial polling jobs, and jobs that used document filing. Touch the key of the desired job in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear.
Page 486: Cancelling A Fax In Progress Or Areserved Fax
FACSIMILE CANCELLING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. Press the [JOB STATUS] key. JOB STATUS Select the fax job that you wish to Print Job Scan to Fax Job...
Page 487: Giving Priority To A Reserved Fax
FACSIMILE GIVING PRIORITY TO A RESERVED FAX When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key.
Page 488: Checking The Activity Log (Image Sending Activity Report)
FACSIMILE CHECKING THE ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
Page 489: Information Appearing In The Result Column
FACSIMILE INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of transaction and activity reports. When a transaction report or activity report is printed, check the result of the transaction in the result column and take action as needed. Examples of messages that are printed in the result column Message Explanation...
Page 490 CHAPTER 5 SCANNER/INTERNET FAX This chapter provides detailed explanations of the procedures for using the scanner function and the Internet fax function. TRANSMITTING AN IMAGE BEFORE USING THE MACHINE AS A NETWORK SCANNER SENDING AN IMAGE IN SCAN MODE ..5-28 •...
Page 491 SCANNER/INTERNET FAX INTERNET FAX RECEPTION FUNCTIONS SPECIAL MODES RECEIVING AN INTERNET FAX ... . . 5-112 SPECIAL MODES ......5-71 •...
Page 492: Before Using The Machine As Anetwork Scanner
SCANNER/INTERNET FAX BEFORE USING THE MACHINE AS A NETWORK SCANNER This section provides information that you should know before using the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination.
Page 493 SCANNER/INTERNET FAX USB memory mode ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 5-35) USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. Internet fax mode To use the Internet fax function, the Internet fax expansion kit must be installed. ☞...
Page 494: Preparations For Use As A Network Scanner
SCANNER/INTERNET FAX PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off".
Page 495: Settings Required In The Web Pages
SCANNER/INTERNET FAX SETTINGS REQUIRED IN THE WEB PAGES To use scan mode and Internet fax mode, the basic network scanner settings, server settings such SMTP and DNS server settings, and sender addresses must be configured in the Web pages. • Server settings To configure server settings, click [Network Settings] and then [Services Settings] in the Web page menu.
Page 496: Storing A Destination For Scan To Desktop
SCANNER/INTERNET FAX STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as a destination for Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your computer, Network Scanner Tool must be running on your computer.
Page 497: Before Sending To A Direct Smtp Address
SCANNER/INTERNET FAX BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine supports Direct SMTP, which lets you directly send Internet faxes within your company without using a mail server. For the procedure for storing a Direct SMTP address in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK"...
Page 498: Base Screen
SCANNER/INTERNET FAX BASE SCREEN Scan mode, USB memory mode, Internet fax mode, and PC scan mode are used by selecting operations and settings in the base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and then touch the tab of the mode that you wish to use.
Page 499 SCANNER/INTERNET FAX Customized keys (13) [Special Modes] key The keys that appear here can be changed to show Touch this key to use a special mode. ☞ settings or functions that you prefer. SPECIAL MODES (page 5-71) ☞ Customizing displayed keys (page 5-11) (14) [Stored to] key [Preview] key...
Page 500 SCANNER/INTERNET FAX Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. Set these keys to functions that you frequently use to access the functions with a single touch. The customized keys are configured using "Customize Key Setting" in the Web pages.
Page 501: Address Book Screen
SCANNER/INTERNET FAX ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (10) (11) AAA AAA xxx@xx.xxx.com Condition (12) Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH Address Search III III...
Page 502: Changing The Display Of One-Touch Keys In The Address Book Screen
SCANNER/INTERNET FAX • Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission. ☞ RETRIEVING A DESTINATION FROM THE ADDRESS BOOK (page 5-18) • For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK"...
Page 503 SCANNER/INTERNET FAX Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination.
Page 504: Scan Send Sequence
SCANNER/INTERNET FAX SCAN SEND SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original.
Page 505 SCANNER/INTERNET FAX Special mode settings Special modes can be selected. ☞ Scan Internet Fax USB Mem. Scan PC Scan SPECIAL MODES (page 5-71) Address Book Original Scan: Auto Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review File Format File Colour Mode...
Page 506: Original Sizes
SCANNER/INTERNET FAX ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted Minimum original size Maximum original size Using the automatic document feeder 131 mm (height) x 140 mm (width) 297 mm (height) x 1000 mm* (width) (5-1/8" (height) x 5-1/2" (width)) (11-5/8"...
Page 507: Entering Destinations
SCANNER/INTERNET FAX ENTERING DESTINATIONS This section explains how to specify destination addresses, including selecting an address from the address book and retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. The destinations are displayed in order by search number.
Page 508: Retrieving A Destination
SCANNER/INTERNET FAX RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. Touch the [Address Book] key. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto Send: Auto Address Entry Exposure Auto Text Send Settings Resolution 200X200dpi Address Review...
Page 509: Checking And Deleting The Selected Destinations
SCANNER/INTERNET FAX CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). Touch the [Address Review] key. Condition Settings AAA AAA...
Page 510: Using A Search Number To Retrievea Destination
SCANNER/INTERNET FAX USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the key. This can be done in the base screen of any of the modes or in the address book screen. Touch the key.
Page 511: Entering An Address Manually
SCANNER/INTERNET FAX ENTERING AN ADDRESS MANUALLY Scan to E-mail, Internet fax, Network Folder and data entry mode addresses can be manually entered. Display the address input screen. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Before touching the [Address Entry] key in the base Address Review...
Page 512: Specifying A Network Folder
SCANNER/INTERNET FAX SPECIFYING A NETWORK FOLDER A network folder on a server or computer connected to the same network as the machine can be directly specified. Select [Network Folder] in step 2 on the previous page and follow the steps below. Touch the [Browse] key.
Page 513 SCANNER/INTERNET FAX Access the network folder. (1) Touch the key of the workgroup that you Select workgroup. Search wish to access. Workgroup Cancel Workgroup Name Work 1 Work 2 Work 3 Work 4 Work 5 Work 6 (2) Touch the key of the server or computer that you wish to access.
Page 514: Retrieving A Destination From Aglobal Address Book
SCANNER/INTERNET FAX RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the Web pages, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission (excluding Direct SMTP addresses). Open the global address search screen.
Page 515 SCANNER/INTERNET FAX Select the destination. (1) Touch the key of the desired destination. Condition If no names are found that match the search characters, a Settings Detail message will appear. Touch the [OK] key to close the Address Review XXX AAA AAA@xx.xxx.com message and touch the [Search Again] key to search Search Again...
Page 516: Using The Resend Function
SCANNER/INTERNET FAX USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax (including Direct SMTP addresses) and/or fax are stored. One of these can be selected to resend to that destination. Touch the [Resend] key. Ready to send.
Page 517: Transmitting An Image
SCANNER/INTERNET FAX TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE This section explains the basic procedure for transmission in scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, and Scan to Network Folder). When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
Page 518 SCANNER/INTERNET FAX Specify the destination. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD Address Entry destination. EEE EEE FFF FFF Global GGG GGG...
Page 519 SCANNER/INTERNET FAX Specify the orientation in which the original is placed. Scan/Original To enable the original to be scanned in the correct orientation (the orientation of the top edge of the original that is shown at Scan Size 100% Send Size the top of the display), specify the orientation in which the Auto Auto...
Page 520 SCANNER/INTERNET FAX Touch the [Read-End] key. Place next original. (Pg.No.x) A beep will sound to indicate that the operation is completed. Press [Start]. Open the automatic document feeder and remove the original. When finished, press [Read-End]. Configure Read-End • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved.
Page 521: Changing The Subject, File Name, Reply-To, And Body Text
SCANNER/INTERNET FAX CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and body text can be changed when performing a scan transmission. Preset items can be selected or text can be directly entered. • When performing Scan to FTP, Scan to Desktop, or Scan to Network Folder, only the file name is used. •...
Page 522 SCANNER/INTERNET FAX To change the file name, touch the [File Send Settings Name] key. Subject Sub: Schedule coordination meeting • The file name is entered in the same way as the subject. • If you are sending to a Scan to FTP, Scan to Desktop, or File Name Scan to Network Folder destination, go to step 9.
Page 523 SCANNER/INTERNET FAX To change the body text, touch the Send Settings [Body Text] key. Subject Sub: Schedule coordination meeting File Name Material for planning meeting Reply-To AAA AAA Body Text Add 'Reply to' to Cc Enter the body text and touch the [OK] Clear All Body Entry key.
Page 524: Sending An Image In Usb Memory Mode
SCANNER/INTERNET FAX SENDING AN IMAGE IN USB MEMORY MODE Follow the steps below to send a scanned image to a commercially available USB memory device that has been connected to the machine. This stores the file in the USB device. •...
Page 525 SCANNER/INTERNET FAX Switch to USB memory mode and display the image settings screen. Scan Internet Fax USB Mem. Scan PC Scan (1) Touch the [USB Mem. Scan] tab Stored to Original Scan: Auto Send: Auto If the [USB Mem. Scan] tab does not appear, touch the File Name Exposure Auto...
Page 526 SCANNER/INTERNET FAX Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, go to step 7.
Page 527 SCANNER/INTERNET FAX When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. Do not disconnect the USB memory while "Processing data." or "Sending data." appears in the touch panel. • When transmission to USB memory is completed, "Sending data has been completed." is displayed. After a brief interval the message is cleared and the base screen of image send mode reappears.
Page 528: Specify The Folder In Which The File Will Be Stored
SCANNER/INTERNET FAX SPECIFY THE FOLDER IN WHICH THE FILE WILL BE STORED When sending a file to USB memory, a folder can be specified in USB memory. A new folder can also be created in USB memory. If a folder is not specified, the file will be stored on the first level of the USB memory. Touch the [Stored to] key.
Page 529: Entering A File Name
SCANNER/INTERNET FAX ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see "ENTERING TEXT"...
Page 530: Sending A Fax In Internet Fax Mode
SCANNER/INTERNET FAX SENDING A FAX IN INTERNET FAX MODE The basic procedure for sending a fax in Internet fax mode is explained below. This procedure can also be used to perform direct transmission by Direct SMTP. When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot be changed, the destination cannot be changed, and destinations cannot be added.
Page 531 SCANNER/INTERNET FAX Switch to Internet fax mode and display (1) (2) the image settings screen. Scan Internet Fax USB Mem. Scan PC Scan (1) Touch the [Internet Fax] tab. Address Book Original Scan: Auto Send: Auto Address Entry Exposure Auto (2) Touch the [Original] key.
Page 532 SCANNER/INTERNET FAX Touch the [Read-End] key. Place next original. (Pg.No.x) A beep will sound to indicate that the operation is completed. Press [Start]. Open the automatic document feeder and remove the original. When finished, press [Read-End]. Read-End Configure • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved.
Page 533: Changing The Subject, File Name, And Body Text
SCANNER/INTERNET FAX CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. • If the subject and file name are not changed, the settings in the Web page are used. •...
Page 534 SCANNER/INTERNET FAX To change the file name, touch the [File Send Settings Name] key. Subject Sub: Schedule coordination meeting The file name is entered in the same way as the subject. File Name Body Text To change the body text, touch the Send Settings [Body Text] key.
Page 535 SCANNER/INTERNET FAX Touch the [OK] key. Send Settings Subject Sub: Schedule coordination meeting File Name Material for planning meeting Body Text Thank you for your continuous support. We have attached sca When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered. System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18.
Page 536: Sending The Same Image To Multiple Destinations (Broadcast Transmission)
SCANNER/INTERNET FAX SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes, Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations can be selected in one broadcast operation. Transmission Originals If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those...
Page 537 SCANNER/INTERNET FAX Specify the destination. (1) Touch the [Address Book] key in the base Condition screen. Settings BBB BBB AAA AAA Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD Address Entry destination. EEE EEE FFF FFF Global GGG GGG...
Page 538 SCANNER/INTERNET FAX Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. •...
Page 539: Broadcast Transmissions That Include Internet Fax Destinations
SCANNER/INTERNET FAX BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode settings (original orientation and other various settings) are given priority. When performing this type of broadcast transmission, note the information below.
Page 540 SCANNER/INTERNET FAX Display details on the broadcast transmission. Print Job Internet Fax Scan to Fax Job (1) Touch the key of the completed broadcast Address Start Time Pages Status Broadcast0001 10:00 04/01 010/003 NG000000 Job Queue transmission. 10:05 04/01 001/001 Send OK Complete Broadcast0002 Broadcast0003...
Page 541: Sending An Internet Fax From Acomputer (Pc-I-Fax)
SCANNER/INTERNET FAX SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application.
Page 542: Image Settings
SCANNER/INTERNET FAX IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original...
Page 543: Automatically Scanning Both Sides Of An Original (2-Sided Original)
SCANNER/INTERNET FAX AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder can be used to automatically scan both sides of an original. Scan transmission 2-sided original Front and reverse sides are scanned Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use.
Page 544: Specifying The Original Scan Size And Send Size (Enlarge/Reduce)
SCANNER/INTERNET FAX SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Scan Internet Fax USB Mem.
Page 545 SCANNER/INTERNET FAX Specifying the original scan size (by paper size) If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Select the mode and display the image settings screen.
Page 546 SCANNER/INTERNET FAX Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a card, follow these steps to specify the original size. The width can be from 25 mm to 432 mm (1" to 17"), and the height can be from 25 mm to 297 mm (1" to 11-5/8"). Select the mode and display the image settings screen.
Page 547 SCANNER/INTERNET FAX Touch the [OK] key. Scan/Original The specified size appears in the [Scan Size] key. Scan Size Send Size X420 Y297 Auto Image Orientation 2-Sided 2-Sided Booklet Tablet • When the scan size is specified by numerical values, the send size cannot be specified. •...
Page 548 SCANNER/INTERNET FAX Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. •...
Page 549 SCANNER/INTERNET FAX Specify the orientation in which the original is placed. Scan/Original (1) Touch the appropriate [Image Orientation] Scan Size 141% Send Size key. Auto If this setting is not correct when sending an image with a changed ratio, a suitable image may not be transmitted. Image Orientation (2) Touch the [OK] key.
Page 550: Changing The Exposure And Original Image Type
SCANNER/INTERNET FAX CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE The exposure and original image type can be set appropriately for the original to enable optimum scanning. Refer the following tables to select appropriate settings. How to select the exposure Exposure When to select Auto This setting automatically adjusts the exposure for light and dark parts of the original.
Page 551 SCANNER/INTERNET FAX Select the exposure and original image type. Scan mode, USB memory mode, Data entry mode (1) Select the original image type. Touch the original image type key that matches the Scan/Exposure original image type. Auto (2) Adjust the exposure with the keys.
Page 552: Changing The Resolution
SCANNER/INTERNET FAX CHANGING THE RESOLUTION The resolution setting can be selected. Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Resolution] key. ☞ IMAGE SETTINGS (page 5-53) Select the resolution.
Page 553: How To Select The Resolution
For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, reduce the number of pages scanned or take other measures to decrease the file size.
Page 554 SCANNER/INTERNET FAX Set the format. ● Scanning in Mono2 (1) Select the file type. To send a file using Encrypt PDF, touch the [Encry.] checkbox to select it ( Scan/File Format File Type Compression Mode (2) Select the compression mode. Encry.
Page 555 SCANNER/INTERNET FAX To change the number of pages per file, enter the number of pages and exit the Scan/File Format format settings. File Type Compression Ratio (1) Touch the [Specified Pages per File] Encry. checkbox so that a checkmark appears. TIFF Medium High...
Page 556 SCANNER/INTERNET FAX Changing the format (Internet fax mode) The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not support full mode (it only supports simple mode), follow the steps below to select [TIFF-S]. Switch to Internet fax mode and display the file format settings screen.
Page 557: Changing The Colour Mode
SCANNER/INTERNET FAX CHANGING THE COLOUR MODE This procedure is used to change the colour mode used to scan the original when the [COLOUR START] key or the [BLACK & WHITE START] key is pressed. This function cannot be used in Internet fax mode. Start key Mode Scanning method...
Page 558: Checking The Image To Be Transmitted (Preview)
SCANNER/INTERNET FAX CHECKING THE IMAGE TO BE TRANSMITTED (Preview) If you touch the [Preview] key before scanning the original, you can check the scanned image in the touch panel before sending the image. * The factory default setting is disabled. Depending on the size of the transmission data, part of the preview image may not appear in the preview screen in the touch panel.
Page 559: Preview Check Screen
SCANNER/INTERNET FAX PREVIEW CHECK SCREEN This section explains the preview check screen. Preview Colour Function Rev. Display Rotation Start Sending 0001 /0010 Preview image [Function Rev.] key A preview of the scanned original appears. Touch to check special mode settings or scan settings for If the image is cut off, use the scroll bars at the right and two-sided originals.
Page 560: Special Modes
SCANNER/INTERNET FAX SPECIAL MODES This section explains special modes that can be used in scan send mode. SPECIAL MODES When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the key to switch between the two screens.
Page 561 SCANNER/INTERNET FAX Internet fax mode The keys explained below can only be used in Internet fax mode. The other keys are the same as those explained in "Scan mode, USB memory mode, Data entry mode" (page 5-71). 1st screen 2nd screen Internet Fax/Special Modes Internet Fax/Special Modes Dual Page...
Page 562: Storing Scan Operations (Programs)
SCANNER/INTERNET FAX STORING SCAN OPERATIONS (Programs) A destination, original settings, and functions can be stored in a program. When you wish to use those settings to send an image, they can be retrieved with ease. For example, suppose A4 (8-1/2" x 11") size documents are scanned into a file and sent to each branch office once a month. (1) The same documents are sent to each branch office (2) Each page of a bound document is successively transmitted (3) Smudges on the edges of the documents are erased before transmission...
Page 563 SCANNER/INTERNET FAX Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞ SPECIAL MODES (page 5-71) Retrieve the stored program. (1) Touch the desired program key. Program (2) Touch the [OK] key. Program 1 Program 2 Program 3 Program 4...
Page 564: Erasing Peripheral Shadows On The Image (Erase)
SCANNER/INTERNET FAX ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Not using the erase Using the erase...
Page 565 SCANNER/INTERNET FAX Select the erase settings. (1) Touch the desired erase mode. Scan/Special Modes Select one of the 4 erase modes. Cancel Erase Touch the [Side Erase] key to open the following screen. Erase Centre Edge+Centre Edge Edge Erase Erase Erase Side Erase Cancel...
Page 566: Scanning An Original As Two Separate Pages (Dual
SCANNER/INTERNET FAX SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be scanned as two separate pages. This function is useful when you wish to successively scan each page of a book or other bound document. Example: Scanning the left and right pages of a book Book or bound document The pages are scanned as two separate pages.
Page 567 SCANNER/INTERNET FAX Select the special modes. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 5-71) Select Dual Page Scan. (1) Press the [Dual Page Scan] key so that it is Scan/Special Modes highlighted.
Page 568: Sending An Image At A Specified Time (Timer Transmission)
SCANNER/INTERNET FAX SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadcast transmission will automatically take place. Transmission begins automatically at the specified time. Set a transmission to At 20:00, the transmission take place at 20:00 begins automatically...
Page 569 SCANNER/INTERNET FAX Set the time with the keys. (1) Specify the day. Scan/Special Modes If you do not wish to specify a day, select [---]. In this Cancel Timer case, transmission will begin when the time specified in (2) arrives. Time Day of the Week (2) Specify the time (hour, minute)
Page 570: Whitening Faint Colours In The Image (Suppress Background)
SCANNER/INTERNET FAX WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. Level [+] The lightness level at which suppression takes place can be adjusted. Level [-] • This function cannot be used in Internet fax mode. •...
Page 571 SCANNER/INTERNET FAX Select the suppress background setting. (1) Adjust the background suppression level. Scan/Special Modes Touch the [+] key to suppress only faint background. Cancel Suppress Background Touch the [-] key to suppress faint to dark background. Light areas of the original may be suppressed as background. (2) Touch the [OK] key.
Page 572: Scanning Both Sides Of A Card Ontoa Single Page (Card Shot)
SCANNER/INTERNET FAX SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Scanned image Originals Transmission Front...
Page 573 SCANNER/INTERNET FAX Specify the original size. (1) Enter the original size. Scan/Special Modes • Touch the X (width) numeric value display key and Cancel Card Shot enter the width. • Touch the Y (height) numeric value display key and (25~210) Fit to enter the height.
Page 574 SCANNER/INTERNET FAX Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure Read-End If you will continue by scanning the front of the card, you can touch the [Configure] key to change the exposure, resolution, scan size, and send size. The ratio cannot be specified and "Rotation Sending Setting"...
Page 575: Scanning Many Originals At Once (Job Build)
SCANNER/INTERNET FAX SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when the number of originals that you wish to scan exceeds the maximum number of sheets that can be inserted in the automatic document feeder at once.
Page 576 SCANNER/INTERNET FAX Select job build mode. (1) Touch the [Job Build] key so that it is Scan/Special Modes highlighted. Dual Page Program Erase (2) Touch the [OK] key. Scan Suppress Timer Card Shot Background Slow Scan Mixed Size Build Original Mode Original File...
Page 577: Scanning Originals Of Different Sizes (Mixed Size Original)
SCANNER/INTERNET FAX SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals of different sizes at the same time; for example, B4 (8-1/2" x 14") size originals mixed together with A3 (11" x 17") size originals. When scanning the originals, the machine automatically detects the size of each original.
Page 578 SCANNER/INTERNET FAX Select the mixed size original setting. (1) Touch the [Mixed Size Original] key so that Scan/Special Modes it is highlighted. Dual Page Program Erase Scan (2) Touch the [OK] key. Suppress Timer Card Shot Background Slow Scan Mixed Size Build Mode Original...
Page 579: Scanning Thin Originals (Slow Scan Mode)
SCANNER/INTERNET FAX SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. Insert the originals face up in the document feeder tray.
Page 580 SCANNER/INTERNET FAX Select slow scan mode. (1) Touch the [Slow Scan Mode] key so that it is Scan/Special Modes highlighted. Dual Page Program Erase Scan (2) Touch the [OK] key. Suppress Timer Card Shot Background Mixed Size Slow Scan Build Original Mode Original...
Page 581: Checking The Number Of Scanned Original Sheets Before Transmission (Original Count)
SCANNER/INTERNET FAX CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count) The number of scanned original sheets can be counted and displayed before transmission. Checking the number of scanned original sheets before transmission helps prevent transmission mistakes. • This function cannot be used in USB memory mode. •...
Page 582 SCANNER/INTERNET FAX Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. All scanned data will be cleared. When scanning ends, check the number of original sheets scanned and touch the [OK] key.
Page 583: Stamping Scanned Originals (Verif. Stamp)
SCANNER/INTERNET FAX STAMPING SCANNED ORIGINALS (Verif. Stamp) This function stamps each original that is scanned using the automatic document feeder, allowing you to verify that all originals were correctly scanned. Position of stamp An "O" mark is stamped in fluorescent pink.
Page 584 SCANNER/INTERNET FAX Select "Verif. Stamp". (1) Touch the keys to switch through the Scan/Special Modes screens. Blank Page Verif. Skip Stamp (2) Touch the [Verif. Stamp] key so that it is highlighted. (3) Touch the [OK] key. Press the [COLOUR START] key or the [BLACK & WHITE START] key. Scanning begins.
Page 585: Eliminating Blank Pages From Atransmission (Blank
SCANNER/INTERNET FAX ELIMINATING BLANK PAGES FROM A TRANSMISSION (Blank Page Skip) When blank pages are included in originals scanned using the automatic document feeder, the blank pages can be detected and automatically eliminated from transmission. Blank pages are not sent Blank pages Send •...
Page 586 SCANNER/INTERNET FAX Set blank page skipping. (1) Select the type of blank page to be skipped. Scan/Special Modes Select from two types. Cancel Blank Page Skip To include blank pages on which the content on the opposite side shows through, touch [Skip Blank and Back Shadow].
Page 587: Sending Two Pages As A Single Page (2In1)
SCANNER/INTERNET FAX SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced to half their original size and sent together as a single page. Portrait-oriented originals Transmission Landscape-oriented originals Transmission This function cannot be used in scan mode, USB memory mode, or data entry mode. Place the original.
Page 588 SCANNER/INTERNET FAX Select the special modes. (1) Touch the [Internet Fax] tab. (2) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 5-71) Select 2in1. (1) Touch the [2in1] key so that it is Internet Fax/Special Modes highlighted. Dual Page Program Erase Scan...
Page 589 SCANNER/INTERNET FAX Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK &...
Page 590: Changing The Print Settings For The Transaction Report (Transaction Report)
SCANNER/INTERNET FAX CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.).
Page 591 SCANNER/INTERNET FAX Press the [BLACK & WHITE START] key. Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK &...
Page 592: Checking The Status Of Transmission/Reception Jobs
SCANNER/INTERNET FAX CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS This section explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.
Page 593: Job Queue Screen And Completed Job Screen
SCANNER/INTERNET FAX JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen that shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
Page 594 SCANNER/INTERNET FAX Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. Direct SMTP information is also included in Internet fax transmission/reception information. AAA AAA 10:22 04/01 000/004 Waiting (1) (2) Displays the number (position) of the job in the job queue.
Page 595 SCANNER/INTERNET FAX • Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fax has been received but has not yet been printed. "Received" Printed received fax data. "Forward OK" A received Internet fax has been forwarded. "Stopped"...
Page 596: Operation When A Job In The Job Queue Is Completed
SCANNER/INTERNET FAX OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received Internet faxes, timer transmission jobs, and forwarding jobs are handled in the job status screen as explained below.
Page 597: Checking Completed Jobs
SCANNER/INTERNET FAX CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed jobs that used document filing function, broadcast transmission jobs, and received Internet fax forwarding jobs. Touch the key of the job for which you wish to display information in the completed jobs screen and touch the [Detail] key.
Page 598: Stopping A Scan Job Being Transmitted Or Waiting To Be Transmitted
SCANNER/INTERNET FAX STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job that is being transmitted or is waiting to be transmitted. Press the [JOB STATUS] key. JOB STATUS Select the job that you wish to stop. (1) Touch the mode tab of the job to be Print Job Internet Fax...
Page 599: Giving Priority To A Scan Transmission Job
SCANNER/INTERNET FAX GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key.
Page 600: Checking The Internet Fax Activity
SCANNER/INTERNET FAX CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) IMAGE SENDING ACTIVITY REPORT You can have the machine print a log of recent image sending activity (date, name of other party, time required, result, etc.). The Image Sending Activity Report contains useful information such as the types of errors that occurred. The most recent 200 transactions are included in the report.
Page 601: Internet Fax Reception Functions
SCANNER/INTERNET FAX INTERNET FAX RECEPTION FUNCTIONS This section explains the basic procedures for receiving Internet faxes. RECEIVING AN INTERNET FAX The Internet fax function periodically* connects to the mail server (POP3 server) and checks whether or not Internet faxes have been received. When faxes have been received, the faxes are automatically retrieved and printed. * The default setting is once every 5 minutes.
Page 602: Manually Receiving Internet Faxes
SCANNER/INTERNET FAX MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxes is somewhat long and you wish to check immediately, you can manually initiate reception. Touch the [I-Fax Manual Reception] key to connect to the mail server and retrieve received faxes. Scan Internet Fax USB Mem.
Page 603: Printing A Password-Protected Fax (Hold Setting For Received Data Print)
SCANNER/INTERNET FAX PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Data Print" in the system settings (administrator) can be enabled to have faxes received to memory without being printed. To print the faxes, a password must be entered. When this function is enabled, a password entry screen appears in the touch panel when received Internet faxes are retrieved.
Page 604: Checking The Image Before Printing
SCANNER/INTERNET FAX CHECKING THE IMAGE BEFORE PRINTING When "Received Data Image Check Setting" is enabled* in the system settings (administrator), you can check a received image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image.
Page 605: Image Check Screen
SCANNER/INTERNET FAX IMAGE CHECK SCREEN This section explains the image check screen. Back Image Check AAA AAA 04/04/2010 10:28 1 / 3 Display Rotation Print 0001 0010 Information display "Display Rotation" key This shows information on the displayed image. This rotates the image right or left by 90 degrees. The rotation applies to all pages in the file, not just the Preview image displayed page.
Page 606: Forwarding Received Internet Faxes To A Network Address (Inbound Routing Settings)
SCANNER/INTERNET FAX FORWARDING RECEIVED INTERNET FAXES TO A NETWORK ADDRESS (Inbound Routing Settings) Received Internet faxes can be automatically forwarded to an e-mail address, file server address, desktop address, or network folder address. When this function is enabled, you can also have received Internet faxes forwarded without printing them.
Page 607 SCANNER/INTERNET FAX Storing sender addresses. If you wish to have only faxes from specified addresses forwarded, store the desired sender addresses. Send addresses stored here can be selected from a list when you store a forwarding table. (1) Click [Sender Number/Address Registration] in the [Inbound Routing Settings] menu in the Web page.
Page 608 SCANNER/INTERNET FAX Store a forwarding table. Follow the steps below to store a forwarding table that combines a specified sender and forwarding address. (1) Click [Inbound Routing Settings] in the Web page menu and click the [Add] button. (2) Enter a "Table Name". (3) Select the line used for reception.
Page 609 SCANNER/INTERNET FAX Specifying forwarding tables to be used. To use the inbound routing function, enable the forwarding tables that you wish to use from among the stored tables. (1) Click [Inbound Routing Settings] in the Web page menu. (2) Select [Always Forward] or [Forward on Selected Day &...
Page 610: Scanning From A Computer
SCANNER/INTERNET FAX SCANNING FROM A COMPUTER (PC Scan Mode) BASIC SCANNING PROCEDURE You can install the scanner driver on your computer from the CD-ROM that accompanies the machine, and use a TWAIN* compliant application to scan an image using your computer. Scanning from your computer is most useful for scanning a single original such as a photo, particularly when you want to adjust scan settings as you scan.
Page 611 [Select Scanner] from the [File] menu. Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. Select [Acquire Image] from the [File] menu. The scanner driver opens.
Page 612 SCANNER/INTERNET FAX Preview the image. (1) Select the location where the original is placed. "Scanning Source" menu: • If the original is a one-sided original and is placed in the document feeder tray, select [SPF(Simplex)]. • If the original is a 2-sided original and is placed in the document feeder tray, select [SPF(Duplex - Book)] or [SPF(Duplex - Tablet)] depending on whether the original is a book-style or tablet-style original.
Page 613 SCANNER/INTERNET FAX Select scanning settings while viewing the image. [Rotate] button: Each time this button is clicked, the preview image rotates 90 degrees. This lets you change the orientation of the image without picking up and placing the original again. The image file will be created using the orientation that appears in the preview window.
Page 614 SCANNER/INTERNET FAX [At the machine] Touch the [Exit] key in the touch panel. This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.160.102.106 Exit Touch the [Yes] key. PC scan in progress. Finish PC scan mode? 5-125 Contents Downloaded From ManualsPrinter.com Manuals...
Page 615: Metadata Delivery
SCANNER/INTERNET FAX METADATA DELIVERY This section explains metadata delivery, which can be used when the application integration module kit is installed. METADATA DELIVERY (Data Entry) When the application integration module kit is installed and an image file is generated for a scan send transmission, metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on pre-stored information and transmitted as a separate file.
Page 616: Preparations For Metadata
SCANNER/INTERNET FAX PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu. When configuring settings, be sure to enable metadata transmission.
Page 617: Transmitting Metadata
SCANNER/INTERNET FAX TRANSMITTING METADATA Follow the steps below to select a metadata set, enter each item, and perform metadata transmission. Switch to data entry mode and display the metadata set screen. Scan Internet Fax Data Entry (1) Touch the [Data Entry] tab. Address Book Original Scan:...
Page 618 SCANNER/INTERNET FAX Enter the selected metadata item. (1) Touch the key of the value that you wish to Data Entry enter. Cancel User ID • When the entry values of the metadata item are in the Direct Entry form of selections, the selections are shown as keys. Value 1 Value 2 When a value is editable, you can touch the [Direct...
Page 619: Metadata Fields
SCANNER/INTERNET FAX METADATA FIELDS The following three types of metadata are included in the XML file that is transmitted. • Data automatically generated by the machine: These data are always included in the XML file and are automatically stored on your computer. •...
Page 620 CHAPTER 6 DOCUMENT FILING This chapter provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive.
Page 621: Overview
DOCUMENT FILING DOCUMENT FILING This section provides information that you should know before using the document filing function, including an overview of document filing, the features and functions of document filing, and points to keep in mind when using document filing. OVERVIEW The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive.
Page 622: Uses Of Document Filing
DOCUMENT FILING USES OF DOCUMENT FILING Quickly using a file Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is needed for a newly added participant. The handout was not saved using document filing The handout was saved using document filing Ratio, colour mode, and special mode settings must be reselected.
Page 623: Before Using Document Filing
DOCUMENT FILING BEFORE USING DOCUMENT FILING This section provides information that you should know before using the document filing function. Folders Three types of folders are used to store files by document filing. Folders on the hard drive Main Folder Quick File Folder Custom Folder...
Page 624 DOCUMENT FILING Approximate number of pages and files that can be stored by document filing Combined total number of pages and total number of files that can be stored in custom folders and in the Main folder Examples of original types Number of pages* Number of files Full colour...
Page 625 DOCUMENT FILING Automatic deletion of files You can have document filing data in specified folders automatically deleted at regular intervals by specifying the folders and the time. Periodic deletion of files stored in the machine helps to prevent the leaking of sensitive information and frees space on the hard drive.
Page 626: Important Points When Using Document Filing
Do not store sensitive documents or documents that you do not want to be used by others. • Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the leaking of sensitive information due to manipulation by a third party of any data saved using the Quick File function or File function, or incorrect operation of the Quick File function or File function by the operator that saves the data.
Page 627: Using Document Filing In Each Mode
DOCUMENT FILING USING DOCUMENT FILING IN EACH MODE In copy or image send mode, the original can be saved as a file on the hard drive at the same time it is copied or transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive without copying or transmitting the data.
Page 628 DOCUMENT FILING Scan to HDD mode The scanned original is saved as an image file. Neither printing nor transmission are performed when Scan to HDD is used. (1) Touch the [DOCUMENT FILING] key. (2) Touch the [Scan to HDD] tab. DOCUMENT COPY IMAGE SEND...
Page 629: Base Screen Of Document Filing
DOCUMENT FILING BASE SCREEN OF DOCUMENT FILING MODE Touch the [DOCUMENT FILING] key in the touch panel to open the base screen of document filing mode. Files stored on the hard drive in the machine can be retrieved from this screen. When user authentication is used and My Folder is configured, the file selection screen of My Folder will appear.
Page 630: Saving Files With Document Filing
DOCUMENT FILING SAVING FILES WITH DOCUMENT FILING This chapter explains how to save an original as an image file using the Quick File, File, and Scan to HDD functions of document filing mode. SAVING A FILE WITH "Quick File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "Quick File"...
Page 631 DOCUMENT FILING Select copy settings and then press the [COLOUR START] key or the [BLACK & WHITE START] key. • Copying begins and the scanned document image is saved to the hard drive. The selected copy settings are also saved. •...
Page 632: Saving A File With "File
DOCUMENT FILING SAVING A FILE WITH "File" When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB memory scan mode), "File" can be selected to save an image of the document to the Main folder or a previously created custom folder.
Page 633 DOCUMENT FILING Select copy settings and then press the [COLOUR START] key or the [BLACK & WHITE START] key. • Copying begins and the scanned document image is saved to the hard drive. The selected copy settings are also saved. •...
Page 634: File Information
DOCUMENT FILING FILE INFORMATION This section explains the settings that are configured in step 3 of "SAVING A FILE WITH "File"" (page 6-13). Specifying a user name, file name, folder, and confidential setting makes it easier to manage and search for a file. In addition, when confidential is selected and a password is established, other people will not be able to view the file without permission.
Page 635 DOCUMENT FILING Assigning a file name A file name can be assigned to the file. Touch the [File Name] key. File Information Cancel A text entry screen will appear. Enter the file name and touch the [OK] key. Confidential A maximum of 30 characters can be entered. Password User Name User Unknown...
Page 636 DOCUMENT FILING Storing a file as a confidential file A password can be set for the file to prevent others from viewing it. Set a password (5 to 8 digits) with the numeric keys. Enable the confidential property. (1) Select the [Confidential] checkbox so that a File Information Cancel checkmark...
Page 637: Saving A Document File Only
DOCUMENT FILING SAVING A DOCUMENT FILE ONLY (Scan to HDD) Scan to HDD is used to store a scanned document in the Main folder or a custom folder. Neither printing nor transmission are performed. "Scan to HDD" SCREEN The following screen appears when the [Scan to HDD] tab is touched in document filing mode. Touch the keys below to select Scan to HDD settings.
Page 638 DOCUMENT FILING [Original] key When the [Original] key is touched, the following screen appears. This screen is used to change the original size and select scanning settings for 2-sided originals. Scan to HDD/Original Scan Size 100% Store Size Auto Auto Original Image Orientation 2-Sided...
Page 639 DOCUMENT FILING [Colour Mode] key Touch the [Colour Mode] key to open the colour mode setting screen for Scan to HDD. Scan to HDD/Colour Mode Colour Mode Full Colour Auto Colour Mode 2 Colour B/W Mode Mono2 Greyscale The following settings can be selected for the scanning colour when the [COLOUR START] key or the [BLACK & WHITE START] key is pressed.
Page 640 DOCUMENT FILING Special modes screen for Scan to HDD When the [Special Modes] key is touched, the following screen appears. For more information on each setting, see "SPECIAL MODES" (page 5-71) in "5. SCANNER / INTERNET FAX". Scan to HDD/Special Modes Dual Page Erase Card Shot...
Page 641 DOCUMENT FILING Checking the image before storing it (Preview) If you touch the [Preview] key and then start Scan to HDD, the screen below appears. Before the scanned data is stored, you can check a preview of the scanned image in this screen and return to the Scan to HDD settings screen to change settings Reset Preview...
Page 642: Performing "Scan To Hdd
DOCUMENT FILING PERFORMING "Scan to HDD" Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Switch to document filing mode and select Scan to HDD settings. DOCUMENT COPY IMAGE SEND FILING (1) Touch the [DOCUMENT FILING] key.
Page 643: Using Stored Files
DOCUMENT FILING USING STORED FILES This section explains how to retrieve a file stored by document filing and print or transmit the file. SEQUENCE FOR USING A STORED FILE This section explains the basic procedure for retrieving and using a stored file. The screens and procedures differ depending on whether or not user authentication is enabled.
Page 644 DOCUMENT FILING Select the file that you wish to retrieve. • Select the folder in the folder selection screen. File Retrieve Scan to HDD HDD Status Ex Data Access When the folder is selected, the files in the folder will Search Back Main Folder...
Page 645: Folder And File Selection Screens
DOCUMENT FILING FOLDER AND FILE SELECTION SCREENS To use a file stored by document filing, the folder and file must be selected. The folder selection screen and file selection screen are explained below. FOLDER SELECTION SCREEN Two different screens appear depending on whether or not user authentication is enabled on the machine. When user authentication is not enabled When user authentication is enabled Search...
Page 646: File Selection Screen
DOCUMENT FILING FILE SELECTION SCREEN The file selection screen of the Quick File folder, Main folder, and custom folders is explained below. The file selection screen can be displayed in "List screen" format or "Thumbnail screen" format. (To select the format, see "(5) [Switch Display] key"...
Page 647 DOCUMENT FILING [Multi-File Print] key Touch this to select multiple files in a folder for printing. ☞ MULTI-FILE PRINTING (page 6-33) Sort Order / Display Items This can be used in the thumbnail screen. The order of display of the file thumbnails can be changed in "Sort Order".
Page 648: Selecting A File
DOCUMENT FILING SELECTING A FILE This section explains how to select a file to be used. Select the folder that contains the file you wish to use. DOCUMENT COPY IMAGE SEND FILING (1) Touch the [DOCUMENT FILING] key. The folder selection screen will appear. If a different tab File Retrieve Scan to HDD HDD Status...
Page 649: Job Settings Screen
DOCUMENT FILING JOB SETTINGS SCREEN When a file key is touched, the following screen appears. Touch the key of the operation that you wish to perform and select settings. File Retrieve Scan to HDD HDD Status Ex Data Access Cancel Job Settings Search Back...
Page 650: Printing A Stored File
DOCUMENT FILING PRINTING A STORED FILE A file stored using document filing can be retrieved and printed when needed. The settings used when the file was stored are also stored, and thus the file can be printed again using those settings. The file can also be modified before printing by changing the print settings.
Page 651: Print Settings Screen
DOCUMENT FILING PRINT SETTINGS SCREEN Cancel Job Settings / Print file-01 Name 1 F. Colour Paper Select Number of Prints Auto Print and Delete the Data (1 999) Output Print and Save the Data 2-Sided Special Modes B/W Print [Paper Select] key Use this key to set the paper size.
Page 652: Multi-File Printing
DOCUMENT FILING MULTI-FILE PRINTING Multiple files in a folder can be selected for printing. Touch the [Multi-File Print] key. Search Back Main Folder To select files of a particular job type, touch the [Switch File Name User Name Date Display] key, select the job type from the screen that appears, file-01 Name 1 04/04/2010...
Page 653 DOCUMENT FILING Printing a selected file. (2) (3) The number of selected files appears in the number of selected Cancel Job Settings / Print files display. Number of Selected Files: 5 If you wish to use the number of copies that was stored with the file, go to step (3).
Page 654: Batch Printing
DOCUMENT FILING Batch printing All files in a folder that have the same user name and password can be printed at once. When the [Multi-File Print] key is touched, it changes into the [Batch Print] key. Touch the [Batch Print] key. Select All Back Multi-File Print...
Page 655 DOCUMENT FILING If a password has been established, Cancel Batch Print touch the [Password] key. User 1/ All Files Enter the password with the numeric keys (5 to 8 digits) and User Name Name 1 touch the [OK] key. Only files that have the same password will Password be selected.
Page 656: Sending A Stored File
DOCUMENT FILING SENDING A STORED FILE A file stored by document filing can be retrieved and transmitted whenever needed. The settings used when the file was stored are also stored, and thus the file can be transmitted using those settings. If needed, you can also change the transmission settings to modify the retrieved file.
Page 657: Send Settings Screen
DOCUMENT FILING SEND SETTINGS SCREEN The keys that appear in the send settings are explained below. For more information on each of the settings, see "BASE SCREEN OF FAX MODE" (page 4-7) in "4. FACSIMILE" and "BASE SCREEN" (page 5-9) in "5. SCANNER / INTERNET FAX".
Page 658: Properties Of Stored Files
DOCUMENT FILING PROPERTIES OF STORED FILES FILE PROPERTIES A protect setting can be selected for files saved with the document filing function. This prevents a file from being moved, or automatically or manually deleted. Three properties are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing] property, a file is not protected.
Page 659 DOCUMENT FILING Restrictions on changing the property • A file that is set to "Sharing" can be changed to "Protect" or "Confidential". However, a "Sharing" file that is saved in the Quick File folder can only be changed to "Protect". •...
Page 660: Moving A Stored File
DOCUMENT FILING MOVING A STORED FILE Use this procedure to change the location of a file (move a file to a different folder). After selecting the desired file, follow the steps below. ☞ SELECTING A FILE (page 6-29) Touch the [Move] key. Cancel Job Settings file-01...
Page 661 DOCUMENT FILING Touch the [Move] key. Cancel Job Settings / Move file-01 Name 1 F. Colour Select the folder the file is moved to. File Name file-01 Move to: User 2 Move A file whose property is "Protect" cannot be moved. To move a protected file, change its property to "Sharing" or "Confidential".
Page 662: Deleting A Stored File
DOCUMENT FILING DELETING A STORED FILE Stored files that are no longer needed can be deleted. Select the file that you wish to delete and touch the [Delete] key. ☞ SELECTING A FILE (page 6-29) Touch the [Delete] key. Cancel Job Settings file-01 Name 1...
Page 663: Checking An Image Of A Stored File
DOCUMENT FILING CHECKING AN IMAGE OF A STORED FILE You can check an image of a file stored using document filing. Select the desired file and touch the [Image Check] key. ☞ SELECTING A FILE (page 6-29) Depending on the size of the image, part of the image may be clipped off in the image check screen on the touch panel. Touch the [Image Check] key.
Page 664: Image Check Screen
DOCUMENT FILING IMAGE CHECK SCREEN This section explains the image check screen. Image Check Back file-01 Name 1 F. Colour Display Rotation Detail 0001 0010 Information display "Display Rotation" key This shows information on the displayed image. This rotates the image right or left by 90 degrees. The rotation applies to all pages in the file, not just the Preview image displayed page.
Page 665: Retrieving And Using A File From The Job Status Screen
DOCUMENT FILING RETRIEVING AND USING A FILE FROM THE JOB STATUS SCREEN Files stored using File and Quick File appear as keys in the job status complete screen. This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another destination.
Page 666: Searching For A Stored File
DOCUMENT FILING SEARCHING FOR A STORED FILE When there are many stored files, it may take time to find a file. The search function of document filing mode can be used to find a file quickly. This section explains how to search for a file or folder on the machine's hard drive. Searching is possible even when you only know part of the file name or folder name.
Page 667 DOCUMENT FILING Using the user name to search (B)(D) There are four ways to select the user name: Cancel User Name (A) Touch the key of the user name. Name 1 Name 2 The touched user name is highlighted. Name 3 Name 4 If you accidentally select the wrong user name, touch the Default User...
Page 668 DOCUMENT FILING Touch the [Start Search] key. Search Cancel Start Search The search results will appear in a screen similar to the following screen. A list of the files that match your search User Name Name 1 criteria will appear. Select the desired file from the list. File or Folder Name file-01 The job settings screen will appear.
Page 669 DOCUMENT FILING Searching within a folder You can specify a folder to restrict the search range to that folder. To search within a specified folder, follow the steps below. Open the folder that you wish to search. (1) Touch the [DOCUMENT FILING] key. DOCUMENT COPY IMAGE SEND...
Page 670 DOCUMENT FILING Using the user name to search (B)(D) There are four ways to select the user name: Cancel User Name (A) Touch the key of the user name. Name 1 Name 2 The touched user name is highlighted. Name 3 Name 4 If you accidentally select the wrong user name, touch the Default User...
Page 671 DOCUMENT FILING Start searching. (1) Touch the [Search within Current Folder] Cancel Start Search Search checkbox so that it is selected To search only files that are in the current folder, select User Name Name 1 the [Search within Current Folder] checkbox File or Folder Name file-01 Use this method to search for a file in a confidential folder.
Page 672 CHAPTER 7 SYSTEM SETTINGS This chapter explains the system settings, which are used to configure a variety of parameters to suit the aims and needs of your workplace. The current selections that have been made for the settings can be viewed or printed out. To quickly check where a setting is located in the system settings menu, see "SYSTEM SETTINGS MENU"...
Page 673 Storing/Calling of System Settings ... 7-96 Sharp OSA Settings ..... . . 7-97 SYSTEM SETTINGS FOR FAX System Settings for Fax (General) List .
Page 674: System Settings
SYSTEM SETTINGS SYSTEM SETTINGS System Settings The system settings are used to configure a variety of parameters to suit the aims and needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use.
Page 675: Common Operation Methods
SYSTEM SETTINGS Common Operation Methods This section explains special operation methods that are common to all system settings. Be sure to read this section, as the information is omitted in the explanations of some of the individual settings. Example: Address book screen System Settings Address Book Back...
Page 676: System Settings (General)
SYSTEM SETTINGS SYSTEM SETTINGS (GENERAL) This section describes the system settings that can be configured by general users of the machine. Accessing the System Settings (General) Make sure that the machine is in the standby state and then press the [SYSTEM SETTINGS] key on the JOB STATUS PRINT READY...
Page 677: System Settings (General) List
SYSTEM SETTINGS System Settings (General) List When the system settings are accessed with general rights, the following items appear. For items that can only be accessed with administrator rights, see "System Settings (Administrator) List" (page 7-29). • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 678 SYSTEM SETTINGS Paper Tray Settings Item Factory default setting Page 7-13 ■ Paper Tray Settings ● Tray Settings Tray 1 Tray 2 Plain, Auto-AB Tray 3* 7-13 Tray 4* Tray 5* Plain, A4 Bypass Plain, Auto-AB Select Similar Sizes for Auto Detection Auto-AB: 216 mm x 330 mm (8-1/2"...
Page 679 SYSTEM SETTINGS Printer Condition Settings Item Factory default setting Page 7-21 ■ Printer Condition Settings ● Printer Default Settings Copies Orientation Portrait Default Paper Size Default Output Tray Varies depending on the machine configuration Default Paper Type Plain Paper Initial Resolution Setting 600dpi (High Quality) Disable Blank Page Print Disabled...
Page 680 SYSTEM SETTINGS Document Filing Control Item Factory default setting Page 7-24 ■ Document Filing Control USB-Device Check Item Factory default setting Page – 7-25 ■ USB-Device Check User Control Item Factory default setting Page 7-25 ■ User Control* ● Amend User Information –...
Page 681: Total Count
SYSTEM SETTINGS Total Count This function shows the page count in each mode. Touch the [Total Count] key. Job Count This displays or prints out the counts of all jobs. • A3 (11" x 17") size paper is counted as two sheets. •...
Page 682: Default Settings
SYSTEM SETTINGS Default Settings The default settings for operation of the machine can be configured. Touch the [Default Settings] key and select the settings. Clock Adjust Use this to set the date and time in the machine's built-in clock. Set the time. Item Settings If your region is ahead of GMT (Greenwich Mean Time), select [+].
Page 683: Date Format
SYSTEM SETTINGS Date Format The format used to print the date on lists and other output can be changed. Item Settings Current Setting The current time appears in the format set in the date format settings. Format Set the order of display of the year, month, and day (YYYY/MM/DD). Separator Select one of three symbols or a blank space for the separator used in the date.
Page 684: Paper Tray Settings
SYSTEM SETTINGS Paper Tray Settings Paper tray and paper type settings are explained in this section. Touch the [Paper Tray Settings] key to configure the settings. Tray Settings These settings specify the paper type, paper size, and functions allowed for each paper tray. When the [Tray Settings] key is touched, a list appears showing the trays and the current settings.
Page 685 SYSTEM SETTINGS Tray Settings Paper Tray Paper Type Size Tray 1 Plain, Pre-Printed, Auto-AB (A3, A4, A4R, B4, B5, B5R, 216 mm x 330 mm(8-1/2" x 13")), Recycled, Letter Head, Auto-Inch (11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, Pre-Punched, Colour, 7-1/4"...
Page 686: Paper Type Registration
SYSTEM SETTINGS Paper Type Registration Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of paper properties. Up to 7 paper types can be stored. Item Description Store any name.
Page 687: Address Control
SYSTEM SETTINGS Address Control Address Control is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. Touch the [Address Control] key to configure the settings. • The settings that can be selected vary depending on the peripheral devices installed. •...
Page 688 SYSTEM SETTINGS Settings Item Description Items stored in all modes Select the type of address to be stored in the address book. • E-mail: Store an e-mail address in a one-touch key. • Internet Fax: Store an Internet fax address in a one-touch key. Address Type •...
Page 689: Custom Index
SYSTEM SETTINGS Item Description Items appearing when an Internet fax address is stored I-Fax Address Enter an Internet fax address (max. 64 characters). File Format Compression Mode: Select the compression mode for transmission. Select whether or not you wish to receive a reception report by e-mail after Request Internet Fax Reception Report transmission is completed.
Page 690: Program
SYSTEM SETTINGS Program If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting the program.
Page 691: Fax Data Receive/Forward
SYSTEM SETTINGS Fax Data Receive/Forward This section explains settings for reception and forwarding. Touch the [Fax Data Receive/Forward] key and configure the settings. For explanations of settings related to the fax function, see "SYSTEM SETTINGS FOR FAX" (page 7-98). I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed.
Page 692: Printer Condition Settings
SYSTEM SETTINGS Printer Condition Settings The Printer Condition Settings are used to configure basic printer settings and settings for printing from a DOS application. To configure the settings, touch the [Printer Condition Settings] key. Printer Default Settings The default settings are used to set advanced print conditions for printing in an environment where the print driver is not used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed).
Page 693: Pcl Settings
SYSTEM SETTINGS Item Selections • (Use Print per Unit) • (Do not use Print per Unit) Output • Staple Position* : None, 1 Staple at Back, 2 Staples, 2 Staples (Top) • (Use Punch) • (Do not use Punch) • (Disabled) Quick File •...
Page 694: Postscript Setting
SYSTEM SETTINGS PostScript Setting When an error occurs during PostScript printing, these settings determine whether or not an error notice is printed and whether or not the PostScript data is received in binary format. Settings Item Description Selections When a PS (PostScript) error •...
Page 695: Document Filing Control
SYSTEM SETTINGS Document Filing Control Document Filing Control is used to create, edit, and delete custom folders for document filing. Touch the [Document Filing Control] key to configure the settings. When the [Document Filing Control] key is touched, the following screen will appear. Folder List Back Add New...
Page 696: Usb-Device Check
SYSTEM SETTINGS USB-Device Check This lets you check the connection when a USB device is connected to the machine. Touch the [USB-Device Check] key to check the connection. The status of a USB device that is not compatible with the machine will not appear. User Control This section explains settings for user control.
Page 697: System Settings (Administrator)
SYSTEM SETTINGS SYSTEM SETTINGS (ADMINISTRATOR) This section explains the system settings that are configured by the administrator of the machine. Accessing the System Settings (Administrator) To access the system settings (administrator), the administrator must log in as explained below. When User Authentication is not Enabled When "User Authentication Setting"...
Page 698: When User Authentication Is Enabled
SYSTEM SETTINGS When User Authentication is Enabled When "User Authentication Setting" (page 7-45) is enabled, follow the procedure below to log in. When auto login is enabled, the login screen will not appear. When user authentication is by login name and password (and e-mail address) Administrator login is performed in the user selection screen.
Page 699 SYSTEM SETTINGS Login by user number Touch the [Admin Login] key. User Authentication Enter the administrator password in the administrator password entry screen. This completes the administrator login procedure. The system settings (administrator) can be used. Admin Login • In addition to login by touching the [Admin Login] key, the system settings (administrator) can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights.
Page 700: System Settings (Administrator) List
SYSTEM SETTINGS System Settings (Administrator) List The system settings that appear following administrator login are shown below. The default setting for each item is also shown. • Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings. •...
Page 701 SYSTEM SETTINGS Energy save Item Factory default setting Page 7-59 ■ Energy Save ● Toner Save Mode 7-59 Print Disabled ● Auto Power Shut-Off Enabled 7-59 ● Auto Power Shut-Off Timer 30 min. 7-59 ● Preheat Mode Setting 10 min. 7-59 Operation Settings Item...
Page 702 SYSTEM SETTINGS Item Factory default setting Page Scan Customize 1 Address Review Customize 2 File Customize 3 Quick File Internet Fax* (Same as Scan) Fax* 7-62 (Same as Scan) USB Memory Scan Customize 1 – Customize 2 – Customize 3 –...
Page 703 SYSTEM SETTINGS Item Factory default setting Page Operation from Specified PC Operational Authority Prohibited Hostname or IP Address of PC – View Password Entry Screen Display in Both PC and MFP 7-63 Operation by User who Has Password Operational Authority Prohibited View Password Entry Screen Display in Both PC and MFP...
Page 704 SYSTEM SETTINGS Item Factory default setting Page Disabling of Optional Paper Drawer* Disabled 7-67 Disabling of Tray Settings Disabled 7-67 Disabling of Finisher* Disabled 7-67 Disabling of Offset Disabled 7-67 Disabling of Stapler* Disabled 7-67 Disabling of Punch* Disabled 7-67 Disabling of Colour Mode* Disabled...
Page 705 SYSTEM SETTINGS Item Factory default setting Page Erase Width Adjustment Edge Clearance Width 10 mm 7-69 Centre Clearance Width 10 mm Card Shot Settings Original Size X: 86 mm, Y: 54 mm 7-69 Fit to Page Disabled Automatic Saddle Stitch* Enabled 7-69 Initial Tab Copy Setting...
Page 706 SYSTEM SETTINGS Printer Settings Item Factory default setting Page 7-73 ■ Printer Settings ● Default Settings 7-73 Prohibit Notice Page Printing Enabled 7-73 Prohibit Test Page Printing Disabled 7-73 A4/Letter Size Auto Change Enabled 7-73 Print Density Level Colour 7-73 Black &...
Page 707 SYSTEM SETTINGS Item Factory default setting Page Initial Resolution Setting • Scan Apply the Resolution Set when Stored: Disabled 200 X 200 dpi • Internet Fax* Apply the Resolution Set when 7-76 Stored: Disabled 200 X 100 dpi • Fax* Apply the Resolution Set when Stored: Disabled Standard...
Page 708 SYSTEM SETTINGS Item Factory default setting Page Own Name and Destination Set Sender Data Registration • Sender Name – 7-79 • Sender Fax Number – • I-Fax Own Address – Registration of Own Name Select – 7-79 ● Scan Settings 7-80 Other Settings 7-80...
Page 709 SYSTEM SETTINGS Item Factory default setting Page Speaker Volume Setting – • Receive Signal Middle 7-82 • Communication Error Signal Middle Original Print on Transaction Report Print Out Error Report Only 7-82 Transaction Report Print Select Setting • Single Sending Print Out Error Report Only 7-82 •...
Page 710 SYSTEM SETTINGS Document Filing Settings Item Factory default setting Page 7-86 ■ Document Filing Settings ● Other Settings 7-86 Default Mode Settings Sharing Mode 7-86 Sort Method Setting Date 7-86 Administrator Authority Setting Delete File Disabled 7-86 Delete Folder Disabled Change Password Disabled Delete All Quick Files...
Page 711 SYSTEM SETTINGS Item Factory default setting Page ● Document Output Options Print Copy Enabled Print Enabled Scan Send Disabled Internet Fax Send (Incl. PC-I-Fax)* Disabled Fax Send (Incl. PC-Fax)* Disabled Scan to HDD Enabled Scan Send Copy Disabled 7-88 Scan Send Enabled Internet Fax Send (Incl.
Page 712 SYSTEM SETTINGS List Print (Administrator) Item Factory default setting Page 7-89 ■ List Print (Administrator) ● Administrator Settings List – 7-89 ● Image Sending Activity Report – 7-89 ● Data Receive/Forward List – 7-89 ● Web Settings List* – 7-89 ●...
Page 713 SYSTEM SETTINGS Enable/Disable Settings Item Factory default setting Page 7-91 ■ Enable/Disable Settings ● Printer Condition Settings 7-91 Disable Blank Page Print Disabled 7-91 ● User Control 7-91 Disabling of Printing by Invalid User Disabled 7-91 ● Operation Settings 7-91 Cancel Auto Clear Timer Disabled 7-91...
Page 714 SYSTEM SETTINGS Item Factory default setting Page ● Image Send Settings 7-92 Other Disabling 7-92 Disable Switching of Display Order Disabled 7-92 Disable Scan Function • PC Scan Disabled 7-92 • USB Memory Scan Disabled Settings to Disable Registration 7-92 Disable Registering Destination from Operation Panel All disabled 7-92...
Page 715 Storing/Calling of System Settings ● Restore Factory Defaults – 7-96 ● Store Current Configuration – 7-96 ● Restore Configuration – 7-96 Sharp OSA Settings Item Factory default setting Page 7-97 ■ Sharp OSA Settings ● External Account Setting* External Account Control Disabled 7-97...
Page 716: User Control
SYSTEM SETTINGS User Control User Control is used to configure settings for user authentication. Touch the [User Control] key to configure the settings. User Authentication Setting These settings enable or disable user authentication and specify the authentication method. When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user are applied.
Page 717: Other Settings
SYSTEM SETTINGS Other Settings Actions when the Limit of Pages Automatically print stored jobs for Output Jobs after login This setting determines whether or not a job will be When retention is enabled in the printer driver and print completed if the page limit is reached while the job is in data has been spooled to the machine, you can have the progress.
Page 718 SYSTEM SETTINGS Name of Perform LDAP server access attribute in Attribute Setting control. factory default state Access control information for page count limits, authorities, and favourite operations can be stored on an My Folder myfolder Folder name of user LDAP server, and by using this LDAP server for network folder stored in the authentication, user authentication based on the stored machine.
Page 719 SYSTEM SETTINGS Item Description Display Usage Status after Login E-mail Address Information is acquired from the When user authentication is enabled, this setting LDAP server. specifies whether or not the page counts of a user My Folder appear when the user logs in. Pages Limit Group Authority Group...
Page 720: User List
SYSTEM SETTINGS User List This is used to store, edit, and delete users when user authentication is enabled. When the [User List] key is touched, the following screen appears. User List Back Add New Delete All Users Delete All Users Auto-Registered Administrator User Index Switch...
Page 721 SYSTEM SETTINGS Pages Limit Group Unlimited* Authority Group* Admin User* Guest* Favourite Operation Group Following the System Settings* *1 Items that can be changed. *2 For detailed information of each of the settings, see "List of settings and factory default settings of template groups"...
Page 722: Page Limit Group List
SYSTEM SETTINGS Page Limit Group List This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of these stored groups when the user is stored. When the [Page Limit Group List] key is touched, the following screen appears. System Settings Page Limit Group List Back...
Page 723: Authority Group List
SYSTEM SETTINGS Authority Group List Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these stored groups when the user is stored. When the [Authority Group List] key is touched, the following screen appears. System Settings Authority Group List Back...
Page 724 SYSTEM SETTINGS List of settings and factory default settings of template groups Item Description Group Name Store the name of the group (max. 32 characters). Select one of the previously stored groups for use as a template for the new group.
Page 725 SYSTEM SETTINGS Item Description Prints (Document Filing) Only Black & White • Colour Mode Approval Setting All allowed All allowed Allowed • Special Modes Usage Allowed Allowed Prohibited • Document Filing Image Check Allowed Allowed Prohibited Common Functions [1-Sided/2-Sided [1-Sided/2-Sided [1-Sided/2-Sided Approval Settings for 2-Sided Print Approved]...
Page 726: Favourite Operation Group List
SYSTEM SETTINGS Favourite Operation Group List This is used to store favourite operation groups and home screens. This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine. Favourite Operation Group Registration Sets of preferred settings can be as groups.
Page 727 SYSTEM SETTINGS Home Screen List Home screen settings must be previously stored. Select a home screen when storing a favourite operation group. Settings Item Description Home Screen Name Enter a maximum of 32 characters for the home screen name. Select the Home Screen to be Select one of the previously stored home screens as a template for the new home screen.
Page 728: User Count
SYSTEM SETTINGS User Count This displays the total number of pages printed by each user. When the [User Count] key is touched, the following screen appears. User Count Back Select All Users Show Delete Administrator User Index Switch Other User Name 1 *Name 2 Name 3...
Page 729 SYSTEM SETTINGS Resetting user counts Select a user in the setting screen and touch the [Reset] key. A count reset screen for that user will appear. The reset screen will vary depending on whether a single user or multiple users were selected. The items displayed in each case are described in the table below.
Page 730: Energy Save
SYSTEM SETTINGS Energy Save The Energy Save settings help reduce power costs. From an environmental perspective, these settings also help reduce pollution and conserve natural resources. Touch the [Energy Save] key to configure the settings. Toner Save Mode Auto Power Shut-Off Timer You can reduce the amount of toner used for printing.
Page 731: Operation Settings
Sharp OSA screen*. * When the application communication module is installed. Initial...
Page 732: Disabling Of Clock Adjustment
SYSTEM SETTINGS Disabling of Clock Adjustment This setting is used to prohibit changing of the date and time. Disabling of Covers/Inserts Mode This setting is used to prohibit the use of the covers and inserts function. Initial Original Count Setting This specifies whether or not "Original Count"...
Page 733: Mfp Display Pattern Setting
SYSTEM SETTINGS MFP Display Pattern Setting One of six colour patterns can be selected for the colour pattern in the touch panel. A sample of the selected pattern can be viewed. Customize Key Setting Short-cuts to functions that are frequently used can be displayed in the base screen of each mode. For information on customize keys, see the chapters for each function.
Page 734: Preview Setting
SYSTEM SETTINGS Preview Setting Remote Operation Settings Configure settings for the preview screen that can be used for fax / image send and document filing. Configure settings required for remote operation of the machine from a computer connected to the same network.
Page 735: Device Control
SYSTEM SETTINGS Device Control These settings control devices installed on the machine. Touch the [Device Control] key to configure the settings. Other Settings Original Feeding Mode Auto Paper Selection Setting The following original feeding modes can be set to The paper types* that the Auto Paper Selection function will operate by default in copy, Scan to HDD, and image select can be specified.
Page 736: Clear All Job Log Data
SYSTEM SETTINGS Detect Standard in Auto Colour Clear All Job Log Data Mode This is used to clear the entire job log. (There is normally no need to use this function.) When the colour mode is set to auto in copy mode, the A log file is kept of jobs run on the machine.
Page 737: Original Size Detector Setting
SYSTEM SETTINGS Original Size Detector Setting One of the 8 groups of standard original sizes shown below can be selected for detection by the original size detection function. Detectable original sizes Selections Document feeder tray (automatic Document glass document feeder) A3, A4, A4R, A5, B4, B5, B5R A3, A4, A4R, A5, B4, B5, B5R, 11"...
Page 738: Disabling Of Devices
SYSTEM SETTINGS Disabling of Devices Use these settings when a peripheral device on the machine has failed or when you wish to temporarily disable a device. Disabling of Document Feeder Disabling of Offset Use this setting to prohibit the use of the automatic This setting is used to disable the offset function.
Page 739: Copy Function Settings
SYSTEM SETTINGS Copy Function Settings The following settings are related to copying. Touch the [Copy Function Settings] key to configure the settings. Default settings selected with these settings apply to all functions of the machine (not just the copy function). Initial Status Settings The copier settings are reset when the [POWER] key ( ) is turned on, when the [CLEAR ALL] key (...
Page 740: Other Settings
SYSTEM SETTINGS Other Settings Copy Exposure Adjustment Initial Margin Shift Setting This is used to adjust the exposure level when [Auto] is This is used to set the default margin shift amount. used for the copy exposure. Specify a value from 0 mm (0") to 20 mm (1") in increments of 1 mm ) for both the front and reverse (1/8"...
Page 741: Disabling Deletion Of Job Programs
SYSTEM SETTINGS Disabling Deletion of Job Programs B/W 600dpi x 600dpi Scanning Mode for Document Feeder This is used to prohibit the deletion and changing of copy settings stored in job programs. The resolution for copying in black and white using the automatic document feeder can be changed from 600 x 400 dpi to 600 x 600 dpi (high quality mode).
Page 742: Colour Adjustments
SYSTEM SETTINGS Colour Adjustments The following colour settings can be configured. Initial Colour Balance Setting Colour balance values obtained using "Colour Balance" in the special modes can be stored in a program (1 to 48), and those values can be retrieved and stored as the initial colour balance setting*.
Page 743: Network Settings
SYSTEM SETTINGS Network Settings Network settings are described below. Touch the [Network Settings] key to configure the settings. When settings are changed, the changes will take effect after the machine is restarted. To restart the machine see "TURNING THE POWER ON AND OFF"...
Page 744: Printer Settings
SYSTEM SETTINGS Printer Settings Settings related to the printer function can be configured. Touch the [Printer Settings] key to configure the settings. Default Settings Printer condition settings are described below. Prohibit Notice Page Printing Bypass Tray Settings This setting is used to disable printing of notice pages. Enable Detected Paper Size in Bypass Tray This is used to prohibit printing when the paper size specified for a print job is different from the paper size...
Page 745: Interface Settings
SYSTEM SETTINGS Interface Settings These settings are used to control and monitor data transmitted to the USB port or network port of the machine. Hexadecimal Dump Mode Enable Network Port This function is used to print the print data from a This is used to enable printing from the network port.
Page 746: Auto Colour Calibration
SYSTEM SETTINGS Auto Colour Calibration This is used to perform automatic colour correction when the colour in colour printing is off. The machine prints a test patch, the test patch is scanned, and the colour is automatically corrected. After the [Execute] key is touched and a test patch is printed, a message appears prompting you to begin automatic calibration.
Page 747: Image Send Settings
SYSTEM SETTINGS Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. For explanations of settings related to the fax function, see "SYSTEM SETTINGS FOR FAX"...
Page 748 SYSTEM SETTINGS Must Input Next Address Key at Default Verification Stamp Broadcast Setting (When a stamp unit is installed.) When the automatic document feeder is used, this This setting is used to require that the [Next Address] setting can be enabled to have each original page key be touched before the next address is entered when stamped after it is scanned.
Page 749: Disable Registration Of Program
SYSTEM SETTINGS Disable Registration of Program Settings to Disable Transmission This prohibits the use of the address book when a These settings are used to disable the following program is stored. transmission operations. Configure the setting for each of the following items: •...
Page 750 SYSTEM SETTINGS Own Name and Destination Set Use this setting to enter the Internet fax address, fax number of the machine and the name of the user. Sender Data Registration Use this to store the sender name for fax and Internet fax, the sender number for fax, and the sender address for Internet fax.
Page 751: Scan Settings
SYSTEM SETTINGS Scan Settings Settings related to scanning can be configured. Other Settings Initial File Format Setting This is used to set the default file format for Scan to E-mail and USB memory mode when the e-mail address Default Sender Set is entered manually by touching the [Address Entry] key.
Page 752: Default Address Setting
SYSTEM SETTINGS Maximum Size of E-mail Pre-Setting Mail Signature Attachments (E-mail) A signature can be automatically appended to the end of the body text of e-mail. This is convenient when it is a To prevent the transmission of excessively large image corporate policy to append a specific signature at the files by Scan to E-mail, a file size limit can be set from end of e-mail.
Page 753: I-Fax Settings
SYSTEM SETTINGS I-Fax Settings These settings can be configured when the Internet fax expansion kit is installed. Transaction Report Print Select I-Fax Default Settings Setting These settings are used to configure the default settings for Internet fax. This is used to select whether or not a transaction report will be printed, and if printed, the condition for being printed.
Page 754 SYSTEM SETTINGS Activity Report Print Select Setting I-Fax Send Settings This is used to have the Image Sending Activity Report I-Fax Send Settings are described below. stored in the machine's memory automatically print at specified times. The Image Sending Activity Report can be set to I-Fax Reception Report On/Off automatically print each time the number of transactions Setting...
Page 755 SYSTEM SETTINGS Rotation Sending Setting I-Fax Receive Settings When transmitting an image that is one of the following I-Fax Receive Settings are described below. sizes, this function rotates the image counterclockwise 90 degrees. (The setting can be configured separately for each size.) Auto Receive Reduce Setting A4, B5R, A5R, 8-1/2 x 11", 5-1/2"...
Page 756: Pop3 Communication Timeout Setting
SYSTEM SETTINGS Letter Size RX Reduce Print I-Fax Output Setting When a letter-R (8-1/2" x 11"R) size fax is received, this This sets the output tray for received Internet faxes. setting reduces the fax to A4R size. The items that appear will vary depending the machine configuration.
Page 757: Document Filing Settings
SYSTEM SETTINGS Document Filing Settings Document filing settings are described below. Touch the [Document Filing Settings] key to configure the settings. Other Settings Default Mode Settings Default Colour Mode Settings This is used to specify which mode, Sharing or This sets the default settings for black & white and colour Confidential, is used as the default mode when storing a when Scan to HDD is used.
Page 758: Default Output Tray
SYSTEM SETTINGS Colour Data Compression Ratio Card Shot Settings Setting This is used to set the default original size for the card shot function. [Low], [Medium], or [High] can be selected for the default Both the X (horizontal) and Y (vertical) dimensions of the compression ratio for transmission of a stored colour file.
Page 759: Document Output Options
SYSTEM SETTINGS Document Output Options The use of a stored file can be allowed or prohibited by operation type and by the mode from which the file was stored. The items that appear will vary depending on the functions that have been added to the machine. Item Description Print...
Page 760: List Print (Administrator)
SYSTEM SETTINGS List Print (Administrator) This is used to print lists and reports that are only for use by the administrator of the machine. Touch the [List Print (Administrator)] key to configure the settings. Administrator Settings List Lists of the administrator settings for the following modes can be printed.
Page 761: Security Settings
SYSTEM SETTINGS Security Settings The following settings are related to security. Touch the [Security Settings] key to configure the settings. SSL Settings IEEE802.1X Setting SSL can be used for data transmission over a network. IEEE802.1X can be used to authenticate a user to allow SSL is a protocol that enables the encryption of use of the machine.
Page 762: Enable/Disable Settings
SYSTEM SETTINGS Enable/Disable Settings The following settings are used to prohibit the use of certain functions. Touch the [Enable/Disable Settings] key to configure the settings. The Enable/Disable Settings control the same parameters as the enable/disable settings in other settings. The settings are linked together (changing one setting changes the other).
Page 763 Promptly contact When [Auto] is selected for paper type selection, the your dealer or nearest SHARP service department to have a service technician cancel the setting and bypass tray can be excluded from the trays that can be resolve the colour-related problem.
Page 764 SYSTEM SETTINGS Disable Registering Destination on Web Page Settings to Disable Transmission (When network connection is enabled.) These settings are used to disable the following This disables address control from the Web pages. transmission operations. • Group (Direct Entry) Disable [Resend] on Image Send Mode •...
Page 765: Change Administrator Password
SYSTEM SETTINGS Change Administrator Password This is used to change the administrator password. Touch the [Change Administrator Password] key to change the password. When changing the password, be sure to remember the new password. It is recommended that you periodically change the administrator password. Password Enter the new administrator password (5 to 32 characters).
Page 766: Data Backup
SYSTEM SETTINGS Data Backup Settings and information stored in the machine can be saved to USB memory. • This function can be enabled when a USB memory device is installed. • This function cannot be used while the system settings are in use, while a job is being executed, or when there is a reserved job.
Page 767: Storing/Calling Of System Settings
SYSTEM SETTINGS Storing/Calling of System Settings The current system settings can be stored, previously stored system settings can be retrieved, and the factory default system settings can be restored. Touch the [Storing/Calling of System Settings] key to configure the settings. Restore Factory Defaults This is used to return the system settings to the factory default settings.
Page 768: Sharp Osa Settings
Sharp OSA Settings External Account Setting Animation Play Speed Setting (When the external account module is installed.) Set the playing speed of the animation in the Sharp OSA External Account Control application. When this setting is enabled, the machine enters The following settings can be configured.
Page 769: System Settings For Fax
SYSTEM SETTINGS SYSTEM SETTINGS FOR FAX This section explains system settings that are specifically for the fax function. The system settings for the fax function can only be configured when the facsimile expansion kit is installed. System Settings for Fax (General) List When the system settings for fax are accessed with general rights, the following items appear.
Page 770: Address Control
SYSTEM SETTINGS Address Control Address Book This section explains items specifically used for fax in "Address Control". For items that are also used for other functions, see "Address Control" (page 7-16). When the [Address Book] key is touched, the following screen appears. Address Book Back Sort Address...
Page 771 SYSTEM SETTINGS Settings Item Description General items stored Select the type of address to be stored in the address book. Address Type In this case, select [Fax]. Set a search number. The lowest available number is automatically entered. To Search Number change the number, enter a number from 001 to 999.
Page 772: F-Code Memory Box
SYSTEM SETTINGS F-Code Memory Box This section explains how to store memory boxes for various types of F-code communication. When the [F-Code Memory Box] key is touched, the following screen appears. System Settings F-Code Memory Box Back Add New Sort Polling Memory Box 1 Box 2...
Page 773 SYSTEM SETTINGS Settings Item Description Items common to all types Select the type of box. • Polling Memory: Store a memory box for F-code polling memory. The sub-address and passcode that you program in the memory box are necessary for the other machine to poll your machine (request transmission) using F-code communication.
Page 774: Fax Data Receive/Forward
SYSTEM SETTINGS Fax Data Receive/Forward This section explains settings for reception and forwarding. Fax Settings The following items appear when the "Fax Settings" are configured. Item Description Set the fax reception method. • Auto Reception: When a call comes in, the machine rings and then automatically begins fax reception.
Page 775: System Settings For Fax (Administrator) List
SYSTEM SETTINGS System Settings for Fax (Administrator) List When the system settings for fax are accessed with administrator rights, the following items appear. For information on the general settings, see "System Settings for Fax (General) List" (page 7-98). • For the procedure for using the system settings (administrator), see "Accessing the System Settings (Administrator)"...
Page 776 SYSTEM SETTINGS Item Factory default setting Page Transaction Report Print Select Setting • Single Sending Print Out Error Report Only • Broadcasting Print Out All Report 7-107 • Receiving No Printed Report • Confidential Reception Print Out Notice Page Activity Report Print Select Setting •...
Page 777: Image Send Settings
SYSTEM SETTINGS Image Send Settings Settings related to the image send function (scan, Internet fax, etc.) can be configured. Touch the [Image Send Settings] key to configure the settings. Fax Settings Speaker Settings Fax Default Settings Use these settings to set the sound heard from the The fax settings can be enabled or disabled to suit the speaker for the Speaker, Ringer Volume, Line Monitor, needs of your workplace.
Page 778 SYSTEM SETTINGS Transaction Report Print Select Setting Line conditions can sometimes distort a transmitted fax image. When ECM (Error Correction Mode) is turned on, This is used to select whether or not a transaction report pages that are distorted are automatically re-transmitted. will be printed, and if printed, the condition for being printed.
Page 779: Fax Send Settings
SYSTEM SETTINGS Date/Own Number Print Position Fax Send Settings Setting Settings for fax transmission can be configured. This setting determines the position of the date and sender information printed at the top of faxes by the receiving Auto Reduction Sending Setting machine.
Page 780: Print Style Setting
SYSTEM SETTINGS Print Style Setting Fax Receive Settings This setting determines the paper selection condition Settings for fax reception can be configured. when printing received faxes. Select one of the three conditions below. Print Actual Size Cut off Disabled Number of Calls in Auto Reception The received fax image is printed at full size without This setting is used to select the number of rings on dividing it onto multiple sheets of paper.
Page 781: Fax Output Settings
SYSTEM SETTINGS Receiving Date & Time Print Allow/Reject Number Setting Enable this setting to have the date and time of Use this setting to specify whether reception from a reception printed. stored number is to be allowed or rejected. Select [Inside the Received Image] or [Outside the Item Description Received Image] for the position where the date and...
Page 782: Chapter 8 Troubleshooting
CHAPTER 8 TROUBLESHOOTING This chapter provides solutions to possible problems in a question and answer format. Locate the question that relates to your problem and use the answer to help correct the situation. If you are unable to solve a problem using this manual, please contact your dealer or nearest authorised service representative.
Page 783: Removing Misfeeds
TROUBLESHOOTING REMOVING MISFEEDS This section explains what to do when a paper misfeed occurs in the machine. Caution Fusing The fusing unit is hot. Take care not to burn yourself when removing a misfeed. unit • When removing misfed paper, do not touch or damage the transfer belt. •...
Page 784: Paper Misfeed Illustrations
TROUBLESHOOTING PAPER MISFEED ILLUSTRATIONS If you require more information when reading the instructions in the touch panel, see the paper misfeed illustrations below. Refer to the illustration below and then go to the appropriate illustration (1 to 16) for your situation. ☞...
Page 785 TROUBLESHOOTING (3) Original misfeed (4) Paper misfeed in the paper pass unit Open the document feeder Pull out the paper pass unit cover and remove the misfed and remove the misfed originals. paper. Pull out the document feeder tray and remove the misfed paper.
Page 786 TROUBLESHOOTING (5) Paper misfeed in the fusing unit (8) Paper misfeed in the bypass tray Rotate knob and remove the Remove the misfed paper. misfed paper. If the misfed paper is inside (9) Paper misfeed in tray 1 to tray 4 (side) the fusing area, press down on the green part to tilt the The misfeed may have...
Page 787 TROUBLESHOOTING (12) Paper misfeed in the finisher (14) Paper misfeed in the saddle stitch finisher (top) Open the front cover. Open the top cover and remove the misfed paper. While pressing the lever over to the left, slide the finisher to the left until it stops.
Page 788 TROUBLESHOOTING (15) Paper misfeed in the large capacity tray (16) Paper misfeed in the saddle stitch finisher (bottom) While holding the tray release lever, carefully slide Open the front cover. the large capacity tray away from the main unit until it stops.
Page 789: Removing Staple Jams
TROUBLESHOOTING REMOVING STAPLE JAMS Follow the steps below to remove a staple jam. ☞ FINISHER ☞ FINISHER (LARGE STACKER) (page 8-10) ☞ SADDLE STITCH FINISHER (page 8-12) FINISHER Open the cover. While pressing the lever over to the left, slide the finisher to the left until it stops. Gently slide the finisher until it stops.
Page 790 TROUBLESHOOTING Lower the lever at the front end of the staple case. Replace the staple case. Push the staple case in until it clicks into place. Slide the finisher back to the right. Gently slide the finisher back to the right until it locks into its original position.
Page 791: Finisher (Large Stacker)
TROUBLESHOOTING FINISHER (LARGE STACKER) Open the front cover. Squeeze the green parts of the staple case and pull the case up and then out. Lower the lever at the front end of the staple case and remove the jammed staple. Remove the leading staple if it is bent.
Page 792 TROUBLESHOOTING Push the staple case firmly back in. Push the staple case in until it clicks into place. Close the front cover. Make a test print or copy using the saddle stitch function to verify that stapling takes place correctly. 8-11 Contents Downloaded From ManualsPrinter.com Manuals...
Page 793: Saddle Stitch Finisher
TROUBLESHOOTING SADDLE STITCH FINISHER Finisher unit Open the front cover. While pulling the lever, slide the saddle stitch finisher to the left until it stops. Lower the staple case release lever and remove the staple case. Pull the staple case out to the right. Raise the lever at the front end of the staple case and remove the jammed staple.
Page 794 TROUBLESHOOTING Replace the staple case. Push the staple case in until it clicks into place. Push the saddle stitch finisher back and latch it to the machine. Close the front cover. Make a test print or copy in staple sort mode to verify that stapling takes place correctly. 8-13 Contents Downloaded From ManualsPrinter.com Manuals...
Page 795 TROUBLESHOOTING Saddle stitch unit Before starting this procedure, remove all output from the output tray of the saddle stitch finisher. Do not replace removed output in the output tray. Open the side cover. Remove the staple cartridge from the staple unit. Lock the staple unit.
Page 796 TROUBLESHOOTING Push down knob (B). Load new staple cartridges. Remove the cover from each staple cartridge and then install the cartridge. Close the side cover. Make a test print or copy using the saddle stitch function to verify that stapling takes place correctly. 8-15 Contents Downloaded From ManualsPrinter.com Manuals...
Page 797: Problems Related To Copying Operation
TROUBLESHOOTING COPYING PROBLEMS RELATED TO COPYING OPERATION • Copying does not take place............8-16 •...
Page 798 TROUBLESHOOTING Problem Point to check Solution Image rotation does Did you select the paper size or copy Copy using automatic paper selection and automatic not take place. ratio manually? ratio selection. Are you copying using settings that do Rotate copying can generally be combined with other not allow rotate copying? special modes, however, some combinations are not possible.
Page 799: Problems Related To Copy Results
TROUBLESHOOTING PROBLEMS RELATED TO COPY RESULTS Problem Point to check Solution The image is too light Is the image too light or too dark? Select an appropriate exposure mode for the original or too dark. being copied and adjust the exposure level manually. Has an appropriate exposure mode for Select one of the following modes depending on the the original type been selected?
Page 800: Problems Related To Printing Operation
TROUBLESHOOTING PRINTING PROBLEMS RELATED TO PRINTING OPERATION • Printing does not take place............8-19 •...
Page 801 TROUBLESHOOTING Problem Point to check Solution Printing does not take Is the IP address selected correctly? If the machine does not have a permanent IP address place. (Windows) (the machine receives an IP address from a DHCP server), printing will not be possible if the IP address changes.
Page 802 TROUBLESHOOTING Problem Point to check Solution Colour printing does Was a Notice Page printed? A Notice Page will be printed to indicate the cause of the not take place. problem if a print job cannot be performed as specified and the cause is not shown in the display. Read the printed page and take appropriate action.
Page 803: Problems Related To Print Results
TROUBLESHOOTING Problem Point to check Solution A tray, finisher, or Have the peripheral devices that are Open the printer properties and click the [Auto other peripheral installed on the machine been Configuration] button on the [Configuration] tab. device installed on the configured in the printer driver? (Windows) machine cannot be...
Page 804 TROUBLESHOOTING Problem Point to check Solution Part of the image is Does the paper size specified by the job Make sure that the paper size setting matches the size cut off. match the size of paper loaded in the of paper loaded in the tray. tray? The paper size setting is selected as follows: Windows:...
Page 805 TROUBLESHOOTING Problem Point to check Solution Many nonsense Is your computer or the machine in an If little free space remains in the memory or hard drive of characters are printed. unstable state? your computer, or many jobs have been spooled on the machine and it has little free memory remaining, printed text may turn into nonsense characters.
Page 806 TROUBLESHOOTING FACSIMILE PROBLEMS RELATED TO TRANSMISSION • Transmission does not take place........... .8-26 •...
Page 807: Problems Related To Transmission
TROUBLESHOOTING PROBLEMS RELATED TO TRANSMISSION Problem Point to check Solution Transmission does Is the telephone line connected Check the telephone line socket, the wall socket, and not take place. securely? any extension adapters to make sure that all connections are secure. ☞...
Page 808 TROUBLESHOOTING Problem Point to check Solution Transmission does Does the job status screen (completed Perform the transmission again. not take place. jobs) or a transaction report indicate that If the transmission is still not successful after recalling is the transmission was not successful? performed as set in "Recall in Case of Line Busy"...
Page 809: Problems Related To Reception
TROUBLESHOOTING Problem Point to check Solution Transmission does Is the machine's clock set to the correct Set the clock to the correct time. ➞ System Settings > "Default Settings" > "Clock" > not begin at the time? specified time. "Clock Adjust" Is a transmission in progress? If another transmission is in progress when the specified time arrives, the timer operation will begin after that...
Page 810: Problems Related To Telephone
TROUBLESHOOTING Problem Point to check Solution The machine does not Has the reception mode been set to When the reception mode is set to "Manual Reception", begin fax reception. "Manual Reception" in the system the machine will not receive faxes automatically. To settings? have the machine receive faxes automatically, set the reception mode to "Auto Reception".
Page 811 TROUBLESHOOTING PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check Solution A one-touch individual Has the maximum number of keys been Delete one-touch keys and group keys that are not key or group key stored? being used. cannot be stored.
Page 812: Problems Related To One-Touch Individual Keys / Group Keys
TROUBLESHOOTING SCANNING / INTERNET FAX PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION • Transmission does not take place........... .8-31 •...
Page 813 TROUBLESHOOTING Problem Point to check Solution Transmission does Does the image file exceed the e-mail If your administrator has set a limit on the size of not take place. attachment limit set in the system transmitted files, a file that exceeds the limit cannot be settings (administrator)? transmitted.
Page 814 TROUBLESHOOTING Problem Point to check Solution The received image Does the viewer program used by the The recipient may be able to open the file if you change file cannot be opened. recipient support the format of the the file type and compression mode selected at the time received image data? of transmission.
Page 815: Problems Related To Scan Results
TROUBLESHOOTING PROBLEMS RELATED TO SCAN RESULTS Problem Point to check Solution The scanned image is Is the original scan size setting smaller Set the scan size to the actual original size. clipped. than the actual original size? If you have intentionally set a smaller size than the actual original size, note carefully the placement position of the selected scan size when placing the original.
Page 816 TROUBLESHOOTING Problem Point to check Solution JPEG was selected for Did you press the [BLACK & WHITE When [JPEG] is selected for the file type and the image the file type but the file START] key to begin scanning? is scanned in Mono 2, the file will be created as a TIFF was created as a TIFF file.
Page 817 TROUBLESHOOTING PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS Problem Point to check Solution A one-touch individual Has the maximum number of keys been Delete one-touch keys and group keys that are not key or group key stored? being used. cannot be stored.
Page 818: Problems Related To Filing
TROUBLESHOOTING DOCUMENT FILING PROBLEMS RELATED TO FILING • Document filing does not take place..........8-37 •...
Page 819: Problems Related To File Management
TROUBLESHOOTING Problem Point to check Solution A job cannot be stored Do custom folders appear in "Folder Click the [Get Folder Name] button in the document in a custom folder. Information"? filing save screen of the printer driver to call up the (When printing) custom folders that have been created on the machine.
Page 820: General Problems
TROUBLESHOOTING GENERAL PROBLEMS PROBLEMS RELATED TO MACHINE OPERATION • Specified machine functions cannot be used..........8-40 •...
Page 821: Problems Related To Machine Operation
TROUBLESHOOTING PROBLEMS RELATED TO MACHINE OPERATION Problem Point to check Solution Specified machine Have functions been disabled by the Some functions may have been disabled in the system functions cannot be administrator? settings (administrator). Check with your administrator. used. When user authentication is enabled, the functions that you can use and page counts may be restricted in your user settings.
Page 822: Printing Is Not Possible Or Stops During A Job
TROUBLESHOOTING Problem Point to check Solution The operation panel Does the message "Call for service. Make sure that the LINE indicator is not lit and that the cannot be used. Code:xx-xx*." appear in the touch DATA indicator is not blinking or lit and then switch off panel? the [POWER] key ( ) and the main power switch.
Page 823: The Paper Misfeeds
Are multiple sheets feeding at once? Fan the paper well before loading it. Are you using paper that is not within Use SHARP-recommended paper. Using paper that is the specifications? not supported may result in misfeeds, creases, or smudges.
Page 824: Paper Does Not Feed From The Paper Tray
TROUBLESHOOTING Problem Point to check Solution The paper misfeeds. Is A5 (5-1/2" x 8-1/2") size paper Load A5 (5-1/2" x 8-1/2") size paper in tray 1 (the first loaded? tray), in tray 2 (the second tray), or in the bypass tray. When loading A5 (5-1/2"...
Page 825: Smudges Appear On Printed Output
Point to check Solution Smudges appear on Are you using paper that is not within Use SHARP-recommended paper. Using paper that is printed output. the specifications? for other models or special paper that is not supported may result in misfeeds, creases, or smudges.
Page 826: Printing Takes Place On The Wrong Side Of The Paper
TROUBLESHOOTING Problem Point to check Solution Printing takes place Is the paper loaded with the print side • Trays 1 to 4: on the wrong side of facing in the correct direction? Load the paper with the front side facing up*. the paper.
Page 827: Punching Does Not Take Place
TROUBLESHOOTING Problem Point to check Solution Stapling does not take Does a message appear instructing you Replace the staple cartridge. Do not forget to replace place (including to add staples? the staple case. ☞ pamphlet stapling). "REMOVING STAPLE JAMS" (page 8-8) Is a different width of paper mixed in? Stapling is not possible when paper of different widths are mixed together.
Page 828: The Stapling Position Or Punch Position Is Not Correct
TROUBLESHOOTING Problem Point to check Solution Punching does not Have functions been disabled by the Some functions may have been disabled in the system take place. administrator? settings (administrator). Check with your administrator. The stapling position Is the stapling position set correctly? Check the stapling position setting.
Page 829 Operation Guide MODEL: MX-4100N MX-4101N MX-5000N MX-5001N MX5001-GB-Z2 Downloaded From ManualsPrinter.com Manuals...