Epson WorkForce WF-3540 Quick Manual
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Epson WorkForce WF-3540 Quick Manual

Epson workforce wf-3540 all-in-one printer
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See also: Instructions , User Manual
WF-3540
Quick Guide
Your WF-3540. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Placing Originals for Copying, Scanning, or Faxing. . . . . . . . . . . . . . . . . . . . . . 6
Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Printing From a Memory Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Printing From Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Faxing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

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Summary of Contents for Epson WorkForce WF-3540

  • Page 1: Table Of Contents

    WF-3540 Quick Guide Your WF-3540..........2 Using Special Papers .

  • Page 2: Using The Touch Screen

    Copy files to and from your computer with the built-in See the online User’s Guide for details. memory card reader ™ Print and Scan from anywhere with EPSON Connect See www.epson.com/connect and ™ Solutions and Google Cloud Print the online User’s Guide for details.
  • Page 3 The touch screen displays only the buttons that are available for the task you are working Button Description Turn the product on or off. Return to the Home screen. Cancel current operation and return to previous screen. Scroll the screen. You can also swipe your finger across the screen (or up and down) to scroll.

  • Page 4: Using Special Papers

    Using Special Papers Epson offers a wide array of high quality papers, making it easy to maximize the impact of your documents, photos, presentations, and other projects. You can purchase genuine EPSON ink and paper at EPSON Supplies Central ®...
  • Page 5 [216 × 279 mm]) Note: Media availability varies by country. For best results: ■ In the lower paper cassette, load only plain paper or EPSON Bright White Paper. ■ Load paper printable side down; it is usually whiter or brighter. ■...

  • Page 6: Placing Originals For Copying, Scanning, Or Faxing

    Placing Originals for Copying, Scanning, or Faxing Before you copy, scan, or fax, place your documents on the scanner glass or in the Automatic Document Feeder (ADF). Place photos on the scanner glass only. Using the Scanner Glass You can place a photo or a document up to letter- size (or A4-size) on the scanner glass.
  • Page 7 Insert the originals faceup, top edge first. The icon appears on the screen. Note: If you’re using the layout, make sure the originals are loaded as 2-up Copy shown below. Slide the edge guide against the originals, but not too tight. Using the Automatic Document Feeder...

  • Page 8: Copying

    More Functions Copy/Restore Photos EPSON photo paper (various types and sizes available). See the online User’s Guide for details. Copying a Document Make sure paper is loaded in one of the paper cassettes (see page 4).
  • Page 9 To change copy settings, scroll down and select the setting you want to change. The Layout setting should be and the Paper Size should be With Border Letter ■ To make double-sided copies, select , then select one of the 2-Sided Copying available options.

  • Page 10: Printing From A Memory Card

    Printing From a Memory Card Your product lets you print photos directly from your digital camera’s memory card; just insert it into the memory card slot and you’re ready to print. See the online User’s Guide for a list of compatible memory cards and instructions on copying memory card files between your product and a computer.

  • Page 11: Printing Photos From The Lcd Screen

    You can select individual photos for printing as you view them on the LCD screen. See the online User’s Guide for instructions on printing various types of layout sheets and personalized note paper. Load several sheets of EPSON photo paper in cassette 1 (various types available; see page 4). Press...

  • Page 12: Printing From Your Computer

    This section describes the basic steps for printing from a Windows or Mac computer. For detailed instructions on printing, see the online User’s Guide. Printing in Windows Select the Print command in your application. Select your EPSON product Click here to open your printer...
  • Page 13 On the Main tab, select basic print settings. Make sure you choose the correct Paper setting for your paper (see page 15). To use plain paper from Source Paper Type both cassettes, select Cassette 1 > Cassette 2 Select your Paper Source Select your Document Size...

  • Page 14: Printing With A Mac

    File Print Select your product as the setting. Printer Select your Epson product Click the arrow or to exapand the print window if necessary. Show Details Select basic copy and page settings. For borderless photos, choose a Paper Size setting with a option.

  • Page 15: Selecting The Correct Paper Type

    Photo Paper Glossy EPSON Premium Photo Paper Semi-gloss Premium Photo Paper Semi-Gloss EPSON Premium Presentation Paper Matte Premium Presentation Paper Matte EPSON Premium Presentation Paper Matte Double- sided EPSON Brochure & Flyer Paper Matte Double-sided Envelopes Envelope Selecting the Correct Paper Type...

  • Page 16: Faxing A Document

    Note: You can also send/receive faxes from your computer using the EPSON FAX Utility. For more information, see the online User’s Guide. Breakdown or repair of this product may cause loss of fax data and settings. Epson is not responsible for backing up or recovering data and settings during or after the warranty period.

  • Page 17: Setting Up Fax Features

    Note: Any phone or answering machine must be connected to the EXT. port for your product to detect an incoming fax call when the phone is picked up. Epson cannot guarantee compatibility with VoIP, cable phone systems, or fiberoptic digital services such as FiOS™.

  • Page 18: Entering Your Phone Number

    Note: To dial the number using a telephone, by redialing, or by selecting from your speed dial list, see the next section. To send a fax from your computer using the EPSON FAX Utility, see your online User’s Guide. Place your original(s) for faxing (see page 6).

  • Page 19: Receiving Faxes

    You see messages on the screen as your document is scanned and faxed. ■ You can select even if the recipient’s fax machine does not print 2-Sided Faxing 2-sided. ■ If the recipient’s fax machine prints only in black and white, your fax is automatically sent in black and white even if you press x Color ■...

  • Page 20: Scanning A Document Or Photo

    USB storage device. ■ lets you send your scanned files to a destination that you have Scan to Cloud registered with EPSON Connect. ■ automatically creates a JPG image and saves it to your computer; Scan to PC ideal for scanning photos.

  • Page 21: Scanning With Epson Scan Software

    Scanning With EPSON Scan Software You can scan original documents and photos and save them as files on your computer using the EPSON Scan software. You can also launch EPSON Scan from any TWAIN- compliant application. Note: For Mac OS X 10.6 or 10.7, see “Scanning With Mac OS X 10.6 or 10.7” on page 22.

  • Page 22: Scanning With Mac Os X 10.6/10.7

    EPSON Scan opens in Office Mode the first time you use it. (You can change the scan mode using the Mode selector in the upper right corner.) Click here to change the scan mode Note: You cannot use Home mode to scan with the Automatic Document Feeder.

  • Page 23: Maintaining Your Product

    Maintaining Your Product Follow the instructions in this chapter to check and clean the print head nozzles, check ink levels, and replace ink cartridges. If you need to align the print head or replace the maintenance box, see the online User’s Guide. Checking the Print Head Nozzles If your printouts are faint or have gaps in them, some of the nozzles in the print head may be clogged or ink may be running low in one or more of the ink cartridges.

  • Page 24: Cleaning The Print Head

    If quality does not improve, one of the ink cartridges may need to be replaced. If that doesn’t help, contact Epson as described on page 35. If you do not use your product often, it is a good idea to print a few pages at least once a month to maintain good print quality.

  • Page 25: Checking Ink Levels

    In Windows, a window may appear on your computer screen if you try to print when ink is low. This window can optionally display ink offers and other updates from Epson. Note: To disable checking for ink offers or updates from Epson, see the instructions in your online User’s Guide.

  • Page 26: Replacing Ink Cartridges

    Note: We recommend that you use genuine EPSON cartridges and do not refill them. The use of other products may affect your print quality and could result in product damage. Yields vary considerably based on images printed, print settings, paper type, frequency of use, and temperature.
  • Page 27 Open the cartridge cover. Then squeeze the tab on the cartridge and lift it up. Dispose of it carefully. Do not take the used cartridge apart or try to refill it. Warning: If ink gets on your skin, wash it off thoroughly with soap and water. If it gets in your eyes, flush them immediately with water.
  • Page 28 Insert the new ink cartridge into the holder and push it down until it clicks into place. Once you replace all the cartridges that need replacing, close the cartridge cover and push it down until it clicks into place. Lower the scanner to begin priming the ink. This takes a few minutes. When you see a completion message on the LCD screen, ink priming is finished.

  • Page 29: Solving Problems

    Solving Problems If you have a problem with your EPSON product, check the messages on the display screen to diagnose the cause of most problems. Press if necessary, press l or r, then select . Select , then scroll down to see all the help topics.
  • Page 30 ■ Disable the firewall temporarily to see if that may be causing the problem. Contact your firewall manufacturer for assistance. Connect the Printer to Your Wireless Network If you are unable to connect to your wireless network using the product CD and the Start Here sheet, you can use the touch screen on your product.

  • Page 31: Print A Network Status Sheet

    Cannot Scan Over the Network ■ EPSON Scan is not installed in Mac OS X 10.6 or 10.7; see page 22 for scanning and downloading instructions. ■ If you cannot scan from the product’s touch screen, make sure you restarted your computer after installing the product software.

  • Page 32: Paper Feeding Problems

    Paper Feeding Problems ■ If paper doesn’t feed correctly, remove the paper and fan the sheets, then reload them as shown on page 4. Don’t load paper above the tabs on the edge guides. ■ If paper has jammed, follow the steps on the LCD screen. If necessary, check the following areas: Lift the scanner unit and carefully remove any paper trapped inside.
  • Page 33 If the error message is not cleared, remove the paper cassettes, then check for jammed paper inside the printer. Note: If you cannot remove the cassette, turn the printer off, unplug it, and disconnect any cables. Then carefully stand the printer on its side and remove the cassette.

  • Page 34: Faxing Problems

    Make sure your paper is loaded printable side down in the cassettes (usually the whiter, brighter, or glossy side). ■ For the best print quality, use EPSON papers (see page 4) and genuine EPSON ink cartridges (see page 26). ■...

  • Page 35: Where To Get Help

    Purchase Supplies and Accessories You can purchase genuine EPSON ink and paper at EPSON Supplies Central at www.epson.com/ink3 (U.S. sales) or www.epson.ca (Canadian sales). You can also purchase supplies from an EPSON authorized reseller. To find the nearest one, call 800-GO-EPSON (800-463-7766).

  • Page 36: Notices

    Notices Important Safety Instructions Before using your EPSON product, read and follow these safety instructions: ■ Be sure to follow all warnings and instructions marked on the product. ■ Use only the type of power source indicated on the product label.
  • Page 37 Use only a dry, soft cloth to clean the touch screen. Do not use liquid or chemical cleansers. ■ If the LCD screen is damaged, contact Epson. If the liquid crystal solution gets on your hands, wash them thoroughly with soap and water. If the liquid crystal solution gets into your eyes, flush them immediately with water.

  • Page 38: Ink Cartridge Safety

    Ink Cartridge Safety ■ Keep ink cartridges out of the reach of children and don’t allow them to drink the ink. ■ Be careful when you handle used ink cartridges; there may be ink remaining around the ink supply port. If ink gets on your skin, wash it off thoroughly with soap and water. If it gets in your eyes, flush them immediately with water.

  • Page 39: Declaration Of Conformity

    Declaration of Conformity According to 47CFR, Part 2 and 15 for: Class B Personal Computers and Peripherals; and/or CPU Boards and Power Supplies used with Class B Personal Computers: Epson America, Inc. Located at: MS 3-13 3840 Kilroy Airport Way...
  • Page 40 If you have problems with this product and require technical or customer support, please visit www.epson.com for more information. This product is not intended to be repaired by the customer. If you experience trouble connecting this equipment to a telephone line, please contact: Name: Epson America, Inc.

  • Page 41: For Canadian Users

    According to the FCC's electrical safety advisory, we recommend that you may install an AC surge arrestor in the AC outlet to which this equipment is connected. Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer terminal equipment connected to AC power sources and that this is a major nationwide problem.
  • Page 42 If service is needed, Epson will, at its option, exchange or repair the printer without charge for parts or labor. If Epson authorizes an exchange for the defective unit, Epson will ship a replacement printer to you, freight prepaid, so long as you use an address in the United States, Canada, or Puerto Rico.

  • Page 43: Copyright Notice

    (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation’s operating and maintenance instructions. Seiko Epson Corporation shall not be liable for any damages or problems arising from the use of any options or any consumable products other than those designated as Original Epson Products or Epson Approved Products by Seiko Epson Corporation.

  • Page 44: Responsible Use Of Copyrighted Materials

    Responsible Use of Copyrighted Materials Epson encourages each user to be responsible and respectful of the copyright laws when using any EPSON product. While some countries’ laws permit limited copying or reuse of copyrighted material in certain circumstances, those circumstances may not be as broad as some people assume.

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