Oki B2520 User Manual
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Oki B2520 User Manual

Oki B2520 User Manual

Oki b2520: user guide
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  • Page 2: Copyright Information

    Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki assumes no responsibility for the results of errors beyond its control. Oki also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it.

  • Page 3: Dear Customer

    Thanks to its navigator and its multitask access, it is powerful, user-friendly and easy to use. The B2520 / B2540 multifunction machines, come with a 600 dpi scanner and a black and white laser printer offering a printing speed of 17 ppm. The Companion Suite Pro LL software provided allows you to use your multifunction machine as a scanner and a printer from a personal computer.

  • Page 4: Table Of Contents

    B2520 / B2540 Contents Printing fax messages stored in the memory Fax rerouting Copyright Information Activating rerouting Document Information Setting the re-direction contact Disclaimer Printing rerouted documents Trademark Information Rerouting fax messages to a USB Regulatory Information memory key Activating rerouting...
  • Page 5 B2520 / B2540 Directory Analyze the USB memory key content Creating subscribers record Save a document on a USB memory key Creating subscribers list PC Features Modifying a record Introduction Deleting a record or a list Configuration requirements Printing the directory...
  • Page 6 B2520 / B2540 Description of the tab Cover page Creating a cover page template Maintenance Service General information Toner cartridge replacement Issues with smart cards Cleaning Scanner reading system cleaning Printer cleaning Printer external cleaning Printer issues Error messages Paper jam...

  • Page 7: Security

    B2520 / B2540 Security Security directives Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown on the information plate (voltage, current, power network frequency) located on your device.

  • Page 8: Positions Of Safety Labels On The Machine

    B2520 / B2540 Positions of Safety labels on the machine The device has warning labels at the positions shown below. For your safety, you must never touch these surfaces when you remove a paper jam or when you replace the EP cartridge.

  • Page 9: Installation

    B2520 / B2540 Installation Location conditions By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characteristics: - Choose a well ventilated location. - Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened.

  • Page 10: Paper Recommendations

    B2520 / B2540 - Never try to modify the machine. This could cause a fire hazard or an electric shock hazard. - Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the ventilation ports or other ports.

  • Page 11: Terminal Description

    B2520 / B2540 Terminal description Front side 1 Document feeder 2 Paper output 3 Master USB Connection (USB key) 4 Cartridge access cover 5 Paper tray 6 Manual paper feed setup guides 7 Manual input tray 8 Fold-down stop for...

  • Page 12: Command Panel

    B2520 / B2540 Command panel 1. Screen. 16. Key : Validation. 2. Digital keypad. 17. Key OK: confirms the displayed selection. 3. Alphabetical keypad. 18.Key : menu access and navigation down 4. Key : deletes the character to the left of the the menus.

  • Page 13: Packaging Contents

    B2520 / B2540 Packaging contents Device installation 1 Unpack the device. The packaging contains the items listed below: 2 Install the device respecting the security Multifunction device notices stated at the beginning of this booklet. 3 Remove all stickers from the machine.

  • Page 14: Cartridge Installation

    B2520 / B2540 Cartridge installation 2 Push the lower panel down until it clicks. Refer to the section Consumables on page 72 1 Stand in front of the machine. 2 Push the left and right sides of the cover and pull it towards you at the same time.

  • Page 15: Paper Delivery Stop

    B2520 / B2540 Paper delivery stop 2 For the model B2540, plug end of the LAN cord (as provided by your network administrator) into port of your fax machine Adjust the paper delivery stop, depending on the format of and the other end into your local network the document to be printed.

  • Page 16: Paper Insertion In The Manual Input Tray

    B2520 / B2540 Paper insertion in the manual input tray Before inserting paper, Refer to the paragraph Paper recommendations, page 10. The manual input tray allows you to use various paper formats with greater weights than the one used in the paper feed cassette. Only one sheet or envelope can be fed at a time.

  • Page 17: Copy

    B2520 / B2540 Copy 2 Press the button. 3 Enter the number of copies that you want and confirm with the OK button. Your machine has the function to make one or 4 Choose the paper tray AUTOMATIC or more copies.

  • Page 18: Special Setup For The Copying

    B2520 / B2540 1 Page to 1 copy mode). 7 Adjust the desired origin values with the You can also change the resolution by digital keyboard buttons then confirm with the OK button. pressing the button. 8 Choose the resolution depending on the...

  • Page 19: Contrast Setup

    B2520 / B2540 Contrast setup Paper tray selection The CONTRAST parameter allows to choose the The Automatic selection can have two meanings photocopy contrast. depending on the paper format defined on the paper trays. The following table describes the different cases.

  • Page 20: Left And Right Printing Margins Setup

    B2520 / B2540 Left and right printing margins setup If you want to, you can offset the lateral margins of the document to the left or right during printing. 855 - ADVANCED FCT/SCAN. & PRINT/ PRINTER MARG 1 Setup the left / right margins offsets (by 0.5 mm steps) with the buttons...

  • Page 21: Fax

    B2520 / B2540 8 You may enter the number of pages before transmission and confirm with OK. 9 Confirm postponed transmission by pressing This chapter describes all the fax processing and configuration functions. You will also find a section describing fax Your document is stored and will be sent at the mailboxes.

  • Page 22: Relay Broadcast

    B2520 / B2540 Relay broadcast Your fax machine (initiator) can relay a document, The printing is not possible on A5 paper in other words, transmit a document to your format. subscribers via a remote fax and with a precise relay list.

  • Page 23: Saving An Access Code

    B2520 / B2540 Saving an access code If the function WITHOUT is selected, the 383 - FAX / FAX ANSW. / ANSWER CODE menus 392 and 393 will not be included in the functions overview, when it is 1 Enter the code (4 digits) and confirm printed out (see Setting the re-direction with OK.

  • Page 24: Printing Rerouted Documents

    B2520 / B2540 Transmission waiting queue Printing rerouted documents 393 - FAX / REROUTING / COPY This function lets you obtain a recap of all documents queuing, for transmission, including 1 Using keys within those in deposit or in delayed transmission, etc.

  • Page 25: Deleting A Transmission On Hold

    B2520 / B2540 Deleting a transmission on hold by the initialisation, defined by a MBX code (if needed) and a mnenonic (its S.I.D.). 63 - COMMANDS / CANCEL Later you may: • modify the features of an MBX, 1 In the waiting queue select the desired •...

  • Page 26: Printing The Contents Of A Mbx

    B2520 / B2540 deposit or choose your dialling mode and If needed, repeat the last two steps for the other validate with OK. menu. 4 Enter the subscriber’s MBX number and confirm with OK. 5 If you wish to delay transmission, enter the...

  • Page 27: Placing A Document In Deposit

    B2520 / B2540 Placing a document in deposit Setting the machine for polled documents, you 1 Insert the document to deposit in the feeder. must define the poll number, then depending on 2 Select 34 - FAX / POLLING TX and the type of poll you may: confirm with OK.

  • Page 28: Parameters/Setup

    B2520 / B2540 Parameters/ press OK to confirm. For example, if you want to type the letter C, Setup press the key C until it appears on the screen. 4 To exit this menu, press You can setup your machine as you like depending on the use.

  • Page 29: Language

    B2520 / B2540 Prefix These settings are different from the 252 - SETUP / TEL. NETWORK / PREFIX NETWORK TYPE, which allows you to choose between public private 1 You can change the default value for the minimal network. size of the company’s outside numbers and validate with OK.

  • Page 30: Economy Period

    B2520 / B2540 1 Select the option MEMORY or FEEDER and 2 To exit this menu, press validate your choice with OK. In feeder mode, reduced images will not Reception without paper appear on the transmission report. 2 To exit this menu, press...

  • Page 31: Received Faxes Reduction Mode

    B2520 / B2540 Received faxes reduction mode Parameter Signification This menu allows you to reduce received faxes for printing. This adjustment can be automatic or 1 - Scanning Default value of the scan mode manual. mode resolution for the documents to be transmitted.
  • Page 32 B2520 / B2540 Parameter Signification Parameter Signification 12 - Rings Number rings 75 - Text Editing YES / NO and printing Attchmt. automatically start your received Internet machine. documents. 13 - Discard size The Discard Size parameter 76 - Attchmt...
  • Page 33 B2520 / B2540 Parameter Signification 85 Line termin. This parameter lets you define line breaks conversion: <CR>, <LF> and <FF>. possible values included between 0 and 3. The default value is 0. This parameter lets you set the 86 Orientation page orientation: portrait or landscape.

  • Page 34: Printing The Functions Guide

    B2520 / B2540 Printing the functions guide Print the list of setups The printing is not possible on A5 paper The printing is not possible on A5 paper format. format. To print the list of setups: 51 - PRINT / FUNCTIONS LIST...

  • Page 35: Lock The Numbers

    B2520 / B2540 Lock the numbers 1 Press on , enter 823 with the keyboard. 2 The number of scanned pages appears on This function locks dialling and the numerical the screen. keypad disabled. Transmissions only 3 Quit this menu by pressing the button.

  • Page 36: Creating Subscribers Record 36

    B2520 / B2540 Directory • Define the attachment format (Image or PDF) then confirm with OK. • Refer to step 5. Your multifunction machine lets you create a 5 Select W. ASSOC. KEY if you want to assign directory by memorizing subscriber records and a shortcut key (letter) to your subscriber subscriber lists.

  • Page 37: Deleting A Record Or A List

    B2520 / B2540 5 Enter the new entry and confirm with OK. 6 Repeat the operations for each line you want to modify. Deleting a record or a list To delete a subscribers record or list: 14 - DIRECTORY / CANCEL 1 Press on , enter 14 with the keypad.

  • Page 38: Local Network Settings

    B2520 / B2540 Local network To configure the local network setting manually: 271 - SETUP/LAN ETHER/IP CONFIG. settings 1 Choose Manual and press OK to confirm. IP address You may connect your multifunction terminal to an 272 - SETUP/LAN ETHER/ADRESSE IP Ethernet or a wireless network.

  • Page 39: Wlan Network

    B2520 / B2540 WLAN network distance between transmitter and receiver, as well as the number of barriers, such as walls or ceilings. You can connect your machine to a PC using a USB cable or make a wireless connection (via radio) with a PC or network.

  • Page 40: Connect Your Wlan Adaptor

    B2520 / B2540 Connect your WLAN adaptor On your machine you will find simple instructions that guide you step by step Your machine belongs to a new generation of through the set-up of your network. terminals that you can incorporate into a WLAN network using a WLAN USB key.
  • Page 41 B2520 / B2540 1 Type in , select the menu SETUP using the screen. Enter the new name of your network keys and confirm with OK. and confirm with OK. 2 Select WLAN using the keys 6 Exit this menu by pressing the confirm with OK.

  • Page 42: An Example Of How An Ad-Hoc Network May Be Set Up

    B2520 / B2540 keys and confirm with OK. You may also enter the password using 3 Select WLAN using the keys the hexadecimal system, if this is the confirm with OK. case: - For a 64 bit security configuration, the 4 Select ASS.

  • Page 43: Message Service (Model B2540)

    B2520 / B2540 Message 1 In the ACTIVATION menu, select WITH to activate SMTP authentification then validate with OK key. service (Model 2 In the PARAMETERS menu, select ID.MESS.SERV to keep the same identification parameters as in the B2540) messaging service or AUTHENT. SPEC. to define other identification parameters, then validate by pressing OK key.

  • Page 44: Sending An E-Mail Text

    B2520 / B2540 Sending an E-mail text during the send procedure with the color key). You can send a typed message to an E-mail 9 Enter the name of the attachment and mailbox. validate with OK key. 10 If necessary, change the attachment format: Access through the menu.

  • Page 45: Selecting The Transmission Type

    B2520 / B2540 Selecting the transmission type 96 - E-MAIL / SORT MESSAGES 942 - E-MAIL / SETTINGS / SEND TYPE F@X Only mode 1 Select one of the send options Immediate or 1 Select option F@x only and press OK to During cnx then press OK to validate.

  • Page 46: Usb Memory Key

    B2520 / B2540 USB memory MEDIA ANALYSIS appears on the screen. 2 Select PRINT DOC. with the buttons and confirm with OK. 3 Select LIST with the buttons and confirm with OK. 4 The list is shown in a table with the following...

  • Page 47: Delete Your Files Located In The Key

    B2520 / B2540 appears on the left side of the file. Select with the buttons the file to Repeat this step for each file you want to delete and confirm with OK. A star ( ) print. appears on the left side of the file.

  • Page 48: Analyze The Usb Memory Key Content

    B2520 / B2540 Analyze the USB memory key The beginning button immediately starts the content scan and sends a file to the support with the parameters defined in the analysis format. After a period of inactivity, your machine will return to the main menu. To view the USB...

  • Page 49: Pc Features

    B2520 / B2540 PC Features Installation Install the software on your PC Introduction Turn your PC on. Open an A account DMINISTRATOR session unless working 98SE The Companion Suite Pro software allows the environments. connection personal computer with 1 Insert the CD-ROM into your CD-ROM drive.
  • Page 50 B2520 / B2540 6 The welcome screen appears. installed on your PC. 7 Click on the N button to launch the installation of the C kit on OMPANION UITE your PC. 8 To continue, you need to accept the proposed license agreement.

  • Page 51: Connections

    B2520 / B2540 8 Select I NSTALL OFTWARE UTOMATICALLY ). Click N It is possible to add LAN printers without RECOMMENDED 9 Click F . The Software driver is installed. installing the Companion Suite Pro INISH software on Windows 2000 and XP. From Test the driver installation.

  • Page 52: Network Connection

    B2520 / B2540 Network connection name of the hardware that you wish to add. You can test the connection You may connect your multifunction terminal to an between the PC and the hardware by Ethernet or a wireless network (model B2540 clicking on the T button.

  • Page 53: Uninstall The Software From Your Pc

    B2520 / B2540 Uninstall the software from your PC 5 You need to restart your system at the end of the procedure. Close all open programs, Run the programs removal from the menu S TART select Y WANT TO RESTART MY COMPUTER >...

  • Page 54: Mf Director

    B2520 / B2540 MF Director MF Monitor This graphical Interface allows you to run the Graphical presentation utilities software manage your multifunction machine. Run the application by clicking on the MF Monitor icon located on your desktop or from the menu Graphical presentation >...

  • Page 55: Display The Consumable Status

    B2520 / B2540 Companion Suite Pro LL Display the consumable status functions The following information will be available from the Consumables tab: - current consumables status, Document analysis - number of printed pages, - number of scanned pages. The document analysis can be carried out in two ways: •...

  • Page 56: Analysis From A Twain Compatible Software

    Wifi connection. The character recognition only works for printed The B2520 or B2540 printer becomes characters, such as printer outputs or typed text. the default printer when the Companion Nevertheless you can request for a handwritten text block Suite Pro software is installed.

  • Page 57: Add A Contact To The Terminal Address Book

    B2520 / B2540 Add a contact to the terminal address book 1 Click on the link A of the window DDRESS MF D IRECTOR The address book is displayed on the screen. consist of contacts from the address book or new contacts.

  • Page 58: Manage The Address Book

    B2520 / B2540 Manage the address book Import or export a directory When you are working in the directory, you can perform different Import a directory operations print a list of contacts in your address book, Importing a directory makes it possible to exchange...

  • Page 59: Presentation Of The Fax Window

    B2520 / B2540 Presentation of the Fax window Send a fax Send a fax from the hard disk or the terminal 1 Click the icon of the window MF IRECTOR 2 Click N then click FAX. Item Action Create a new fax to send...

  • Page 60: Send A Fax From Application

    B2520 / B2540 Receive a fax Click OK to send your fax to all contacts in your list of contacts. The window MF Manager and MF Director show, using Your send request can then be checked, if necessary, in different messages, the reception of a fax. The icon...

  • Page 61: The Send Memory (Items Sent)

    B2520 / B2540 The send memory (items sent) Fax parameters The sent memory is used to keep all faxes you have sent. Access to fax parameters The information in the send memory is: the recipient of the fax 1 Click on the icon...

  • Page 62: Description Of The Tab Fax Parameters

    B2520 / B2540 Description of the tab F request. It is necessary to create model cover sheets ARAMETERS before sending a document using them. On the other hand, once the cover sheet is created, a model cover sheet may be used for all documents sent.

  • Page 63: Description Of The Tab Cover Page

    B2520 / B2540 Description of the tab C OVER PAGE Field Description Either the name of the page With the cover page selected by default or the page you have selected to use. You can enter information Sender concerning the sender.
  • Page 64 B2520 / B2540 • Option (A): Draw this background image in your preferred • Option (B): Launch MFM , select N , select the ANAGER application (such as Word, Excel,...), scanner source as shown below : • Option (B): Scan a sheet of paper containing the layout of the cover page.
  • Page 65 B2520 / B2540 (c)Press the button O in the toolbar, change the file filter to *.fax and browse to the directory C:\Program Files\Companion Suite Pro LM\Documents\FAX\Temporary that contains the background image that you have created in the First step. (d)Click on the button F...

  • Page 66: Service

    B2520 / B2540 Maintenance 4 Raise and remove the toner cartridge from the machine. 5 Unpack the new cartridge and insert it into the slot as indicated in the diagram below. Service General information For your safety, it is imperative to refer to the security directives presented in the Safety booklet.

  • Page 67: Cleaning

    B2520 / B2540 If you use a defective smart card, the machine will Message Action display: Add paper in tray. PLEASE REPLACE PAPER WAIT Message displayed when HEATING then, starting the machine. UNKNOWN CARD The printer front cover is CLOSE COVER REMOVE CARD open, close it.

  • Page 68: Paper Jam

    B2520 / B2540 Paper jam If a paper jam occurs in the machine, and the following message appears: When printing, a sheet of paper may get stuck in PAPER JAM the printer or the paper tray and cause a paper REMOVE TONER jam.

  • Page 69: Scanner Issues

    B2520 / B2540 Scanner issues correct then your fax is functioning normally. 2 Call back the subscriber and have him When a paper jam occurs, the following message resend the document. It was probably sent appears: with the sheet inserted backwards.

  • Page 70: Communication Error Codes

    B2520 / B2540 Communication error codes Code 16 - No Relay Bcst list Nr x You requested a document relay from a remote The communication error codes appear in the logs fax but the fax has not programmed the list of and transmission reports.

  • Page 71: Specifications

    B2520 / B2540 Specifications Physical specifications Dimensions: 16.2" x 17.6" x 15.2" (412 x 447 x 386 mm) Weight: 13 kg Electrical specifications Power supply: Single phase 110-120 V - 50/60 Hz Electric consumption: 12 W typical in powersave 16 W typical in standby...

  • Page 72: Consumables

    B2520 / B2540 Consumables Toner Cartridge Part Number: 56120401 Toner cartridge characteristics: The standard toner cartridge can produce up to 4,000 pages (when printing on Letter paper with a 5% max. black and white ratio). The service life of the toner cartridge mainly depends on the type of printed document and the average number of pages per print operation.

  • Page 73: Service And Support

    •Available 24 hours a day, 7 days a week •Visit our multilingual web site: www.OKIPRINTINGSOLUTIONS.COM •Visit MY.OKIDATA.COM •Call 1-800-654-3282 Oki Data Americas, Inc. 2000 Bishops Gate Blvd. Mt. Laurel, NJ 08054-4620 Tel: (856)235-2600 Fax: (856)222-5320 www.okiprintingsolutions.com © 2006 Oki Data Americas, Inc.

This manual is also suitable for:

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