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Konica Minolta bizhub 4020i User Manual
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Konica Minolta bizhub 4020i User Manual

Konica Minolta bizhub 4020i User Manual

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bizhub 5020i/4020i
USER'S GUIDE

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Summary of Contents for Konica Minolta bizhub 4020i

  • Page 1 bizhub 5020i/4020i USER’S GUIDE...

  • Page 3: Table Of Contents

    Touchscreen LCD Overview........................... 9 How to Navigate the Touchscreen LCD ....................... 12 Settings Screen Overview..........................14 Setting the Home Screen ..........................15 Access KONICA MINOLTA Utilities (Windows).................... 16 Uninstall the Software (Windows) ...................... 18 Paper Handling............................ 19 Load Paper..............................20 Load and Print Using the Paper Tray ....................
  • Page 4 Home > Table of Contents Scan to Email Attachment ........................68 Send Scanned Data to an Email Server..................... 70 Scan to FTP ............................72 Scan to SSH FTP (SFTP) ........................77 Scan to Network (Windows) ....................... 85 Scan to SharePoint ..........................91 Web Services for Scanning on Your Network (Windows 7, Windows 8.1 and Windows 10) .....
  • Page 5 Home > Table of Contents Combine Address Book Numbers ....................210 Telephone Services and External Devices....................211 Use BT Call Sign ..........................212 Set the Telephone Line Type......................214 External TAD (Telephone Answering Device)................... 216 External and Extension Telephones ....................219 Multi-line Connections (PBX) ......................
  • Page 6 Home > Table of Contents About Using Setting Lock ......................... 332 Network Security Features......................... 336 Before Using Network Security Features ..................337 Secure Function Lock 3.0......................... 338 Use Active Directory Authentication ....................345 Use LDAP Authentication......................... 350 Manage Your Network Machine Securely Using SSL/TLS............... 354 Manage Your Network Machine Securely Using IPsec ..............
  • Page 7 Home > Table of Contents Check the Machine Information ......................... 483 Reset Your Machine ........................... 484 Reset Functions Overview ....................... 485 Routine Maintenance ........................486 Replace Supplies ............................487 Replace the Toner Cartridge ......................489 Replace the Imaging Unit ......................... 492 Reset the Drum Counter ........................

  • Page 8: Before You Use Your Machine

    Home > Before You Use Your Machine Before You Use Your Machine • Applicable Models • Definitions of Notes • Trademarks • Important Note...

  • Page 9: Applicable Models

    Home > Before You Use Your Machine > Applicable Models Applicable Models This User's Guide applies to the following models: bizhub 4020i/bizhub 5020i Related Information • Before You Use Your Machine...

  • Page 10: Definitions Of Notes

    Home > Before You Use Your Machine > Definitions of Notes Definitions of Notes We use the following symbols and conventions throughout this User's Guide: Improper handling can cause serious injury or death. WARNING Improper handling can cause minor injury or damage to houses and property. CAUTION IMPORTANT IMPORTANT indicates a potentially hazardous situation which, if not avoided, may...

  • Page 11: Trademarks

    Before You Use Your Machine > Trademarks Trademarks KONICA MINOLTA, the KONICA MINOLTA logo, Giving Shape to Ideas, PageScope, and bizhub are registered trademarks or trademarks of KONICA MINOLTA, INC. Microsoft, Windows, Windows Server, SharePoint, Internet Explorer, Outlook, PowerPoint, Active Directory, OneNote, Windows phone and OneDrive are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

  • Page 12: Important Note

    Home > Before You Use Your Machine > Important Note Important Note • Do not use this product outside the country of purchase as it may violate the wireless telecommunication and power regulations of that country. • Windows 10 in this document represents Windows 10 Home, Windows 10 Pro, Windows 10 Education and Windows 10 Enterprise.

  • Page 13: Introduction To Your Machine

    Home > Introduction to Your Machine Introduction to Your Machine • Before Using Your Machine • Control Panel Overview • Touchscreen LCD Overview • How to Navigate the Touchscreen LCD • Settings Screen Overview • Setting the Home Screen • Access KONICA MINOLTA Utilities (Windows)

  • Page 14: Before Using Your Machine

    Home > Introduction to Your Machine > Before Using Your Machine Before Using Your Machine Before attempting any printing operation, confirm the following: • Make sure you have installed the software and drivers. • For USB or network cable users: Make sure the interface cable is physically secure. Simultaneous printing, scanning and faxing Your machine can print from your computer while sending or receiving a fax into memory or while scanning a document into the computer.

  • Page 15: Control Panel Overview

    Home > Introduction to Your Machine > Control Panel Overview Control Panel Overview 1. ID Card Reader (available only for bizhub 5020i) You can use card authentication by touching the ID card to the Reader on the control panel. 2. Touchscreen Liquid Crystal Display (LCD) Access menus and options by pressing them on the touchscreen.

  • Page 16: Touchscreen Lcd Overview

    Home > Introduction to Your Machine > Touchscreen LCD Overview Touchscreen LCD Overview You can select from two types of screens to set the Home screen: Function screens and Shortcuts screen. When a Function screen is displayed, swipe left or right or press d or c to display the other Function screens. The Home screen displays the machine’s status when the machine is idle.
  • Page 17 1. Modes • [Fax] Press to access Fax mode. • [Copy] Press to access Copy mode. • [Scan] Press to access Scan mode. • [Secure Print] Press to access the [Secure Print] option. • [USB] Press to access the Direct Print and Scan to USB menus. •...
  • Page 18 [Shortcuts] Press to access the [Shortcuts] screen. (Function screens) Press to access the Function screens. New Fax When [Fax Preview] is set to [On], the number of new faxes you received into the memory appears at the top of the screen. Warning icon The warning icon appears when there is an error or maintenance message;...

  • Page 19: How To Navigate The Touchscreen Lcd

    Home > Introduction to Your Machine > How to Navigate the Touchscreen LCD How to Navigate the Touchscreen LCD Press your finger on the LCD to operate it. To display and access all the options, swipe left, right, up, down or press d c or a b on the LCD to scroll through them.
  • Page 20 6. Press [Med]. 7. Press Related Information • Introduction to Your Machine...

  • Page 21: Settings Screen Overview

    Home > Introduction to Your Machine > Settings Screen Overview Settings Screen Overview Press to view the current machine status on the LCD. Use the Settings menu to access all of your machine's settings. The available features vary depending on your model. 1.

  • Page 22: Setting The Home Screen

    Home > Introduction to Your Machine > Setting the Home Screen Setting the Home Screen Set the Home screen to either [Basic Functions], [More1], [Shortcuts 1], [Shortcuts 2], [Shortcuts 3], [Shortcuts 4], [Shortcuts 5], [Shortcuts 6], [Shortcuts 7] or [Shortcuts When the machine is idle or you press , the touchscreen will return to the screen you set.

  • Page 23: Access Konica Minolta Utilities (Windows)

    Introduction to Your Machine > Access KONICA MINOLTA Utilities (Windows) Access KONICA MINOLTA Utilities (Windows) KONICA MINOLTA Utilities is an application launcher that offers convenient access to all applications installed on your device. 1. Do one of the following: •...
  • Page 24 • Uninstall the Software (Windows)

  • Page 25: Uninstall The Software (Windows)

    1. Do one of the following: • (Windows 7) Click (Start) > All Programs > KONICA MINOLTA > KONICA MINOLTA Utilities. • (Windows 8.1) Move your mouse to the lower left corner of the Start screen and click (if you are using a touch- based device, swipe up from bottom of the Start screen to bring up the Apps screen).

  • Page 26: Paper Handling

    Home > Paper Handling Paper Handling • Load Paper • Paper Settings • Load Documents • Unscannable and Unprintable Areas • Using Special Paper...

  • Page 27: Load Paper

    Home > Paper Handling > Load Paper Load Paper • Load and Print Using the Paper Tray • Load and Print Using the Multi‑purpose Tray (MP Tray)

  • Page 28: Load And Print Using The Paper Tray

    Home > Paper Handling > Load Paper > Load and Print Using the Paper Tray Load and Print Using the Paper Tray • Load Plain Paper, Letterhead, Coloured Paper, Thin Paper and Recycled Paper in the Paper Tray • Load Thick Paper in the Paper Tray •...
  • Page 29 Home > Paper Handling > Load Paper > Load and Print Using the Paper Tray > Load Plain Paper, Letterhead, Coloured Paper, Thin Paper and Recycled Paper in the Paper Tray Load Plain Paper, Letterhead, Coloured Paper, Thin Paper and Recycled Paper in the Paper Tray •...
  • Page 30 For Legal or Folio size paper, press the release button (1) in the bottom of the paper tray or the release lever (2) in the back of the tray, and then pull out the back of the paper tray. (Legal and Folio size paper are not available in some regions.) For trays with a release button: For trays with a release lever:...
  • Page 31 • DO NOT load different sizes and types of paper in the paper tray at the same time. Doing this may cause the paper to jam or misfeed. • When you use Letterhead or Preprinted paper for 2-sided printing, change the machine's setting by completing the following step: Press [Settings] >...

  • Page 32: Load Thick Paper In The Paper Tray

    Home > Paper Handling > Load Paper > Load and Print Using the Paper Tray > Load Thick Paper in the Paper Tray Load Thick Paper in the Paper Tray • If the Check Size setting is set to On and you pull the paper tray out of the machine, a message appears on the LCD asking if you want to change the paper size and paper type.
  • Page 33 For Legal or Folio size paper, press the release button (1) in the bottom of the paper tray or the release lever (2) in the back of the tray, and then pull out the back of the paper tray. (Legal and Folio size paper are not available in some regions.) For trays with a release button: For trays with a release lever:...
  • Page 34 8. Open the paper stopper. 9. Send your print job to the machine. Change your print preferences in the Print dialog box before sending the print job from your computer. 10. Close the paper stopper. 11. Close the back cover (the face up output tray) until it locks in the closed position. Related Information •...

  • Page 35: Load And Print Using The Multi-Purpose Tray (Mp Tray)

    Home > Paper Handling > Load Paper > Load and Print Using the Multi‑purpose Tray (MP Tray) Load and Print Using the Multi‑purpose Tray (MP Tray) You can load up to ten envelopes, letterhead, coloured paper, thin paper, thick paper, thicker paper, recycled paper, Bond paper, labels, or up to 50 sheets of plain paper in the MP tray.

  • Page 36: Load Paper In The Multi-Purpose Tray (Mp Tray)

    Home > Paper Handling > Load Paper > Load and Print Using the Multi‑purpose Tray (MP Tray) > Load Paper in the Multi‑purpose Tray (MP Tray) Load Paper in the Multi‑purpose Tray (MP Tray) When you load a different size and type of paper in the tray, you must change the Paper Size and Paper Type settings in the machine or on your computer, also.
  • Page 37 5. Load paper with the printing surface face up in the MP tray. When you use Letterhead or Preprinted paper, load the paper in the correct orientation as shown in the illustrations. Make sure the paper is below the maximum paper mark (1). Paper Orientation for Letterhead and Preprinted Paper For 1-sided printing •...

  • Page 38: Load And Print Thick Paper And Labels Using The Mp Tray

    Home > Paper Handling > Load Paper > Load and Print Using the Multi‑purpose Tray (MP Tray) > Load and Print Thick Paper and Labels Using the MP Tray Load and Print Thick Paper and Labels Using the MP Tray When the back cover (face up output tray) is pulled down, the machine has a straight paper path from the MP tray through to the back of the machine.
  • Page 39 5. Slide the MP tray paper guides to fit the width of the paper that you are using. If the paper guide on the right side has a lever, press it and slide the paper guide. 6. Load paper or labels in the MP tray. •...

  • Page 40: Load And Print On Envelopes Using The Mp Tray

    Home > Paper Handling > Load Paper > Load and Print Using the Multi‑purpose Tray (MP Tray) > Load and Print on Envelopes Using the MP Tray Load and Print on Envelopes Using the MP Tray You can load up to ten envelopes in the MP tray. Before loading, press the corners and sides of the envelopes to make them as flat as possible.
  • Page 41 5. Slide the MP tray paper guides to fit the width of the envelopes that you are using. If the paper guide on the right side has a lever, press it and slide the paper guide. 6. Load envelopes in the MP tray. Load up to 10 envelopes in the MP tray with the printing surface face up.
  • Page 42 8. Close the paper stopper. 9. Close the back cover (the face up output tray) until it locks in the closed position. Related Information • Load and Print Using the Multi‑purpose Tray (MP Tray)

  • Page 43: Paper Settings

    Home > Paper Handling > Paper Settings Paper Settings • Change the Paper Size and Paper Type • Select the Tray to Be Used For Printing • Change the Check Paper Size Setting...

  • Page 44: Change The Paper Size And Paper Type

    Home > Paper Handling > Paper Settings > Change the Paper Size and Paper Type Change the Paper Size and Paper Type When you change the size and type of the paper you load in the tray, you must change the Paper Size and Paper Type settings on the LCD at the same time.

  • Page 45: Select The Tray To Be Used For Printing

    Home > Paper Handling > Paper Settings > Select the Tray to Be Used For Printing Select the Tray to Be Used For Printing Change the default tray the machine will use for printing copies, received faxes, and print jobs from your computer.

  • Page 46: Change The Check Paper Size Setting

    Home > Paper Handling > Paper Settings > Change the Check Paper Size Setting Change the Check Paper Size Setting When you turn on your machine's Check Size setting, the machine displays a message when you remove a paper tray or load paper using the MP tray, asking if you changed the paper size and paper type. The default setting is On.

  • Page 47: Load Documents

    Home > Paper Handling > Load Documents Load Documents You can send a fax, make copies and scan from the Automatic Document Feeder (ADF) and from the scanner glass. • Load Documents in the Automatic Document Feeder (ADF) • Load Documents on the Scanner Glass...

  • Page 48: Load Documents In The Automatic Document Feeder (Adf)

    Load Documents in the Automatic Document Feeder (ADF) Use the ADF when copying or scanning multiple-page, standard-sized documents. • The ADF can hold the following pages and feed each sheet individually: (bizhub 4020i) up to 50 pages (bizhub 5020i) up to 80 pages •...
  • Page 49 Related Information • Load Documents...

  • Page 50: Load Documents On The Scanner Glass

    > Load Documents on the Scanner Glass Load Documents on the Scanner Glass Use the scanner glass to fax, copy, or scan one page at a time. Document Sizes Supported • (bizhub 4020i) Up to 300 mm Length: • (bizhub 5020i) Up to 355.6 mm...

  • Page 51: Unscannable And Unprintable Areas

    Home > Paper Handling > Unscannable and Unprintable Areas Unscannable and Unprintable Areas The figures in the table show maximum unscannable and unprintable areas from the edges of the most commonly-used paper sizes. These measurements may vary depending on the paper size or settings in the application you are using.

  • Page 52: Using Special Paper

    Home > Paper Handling > Using Special Paper Using Special Paper Always test paper samples before purchasing them to ensure desirable performance. • DO NOT use inkjet paper; it may cause a paper jam or damage your machine. • If you use bond paper, paper with a rough surface, or paper that is wrinkled or creased, the paper may exhibit degraded performance.

  • Page 53: Print

    Home > Print Print • Print from Your Computer (Windows) • Print from Your Computer (Mac) • Cancel a Print Job • Test Print...

  • Page 54: Print From Your Computer (Windows)

    Home > Print > Print from Your Computer (Windows) Print from Your Computer (Windows) • Print a Document (Windows) • Secure Print (Windows) • Change the Default Print Settings (Windows)

  • Page 55: Print A Document (Windows)

    Home > Print > Print from Your Computer (Windows) > Print a Document (Windows) Print a Document (Windows) For labels, thick paper, and envelopes, set the paper size and paper type in the printer before printing the document. 1. From the document that you are trying to print, open the Print dialog. 2.

  • Page 56: Secure Print (Windows)

    The secure data is deleted from the machine when you turn off the machine. 1. Select the print command in your application. 2. Select KONICA MINOLTA XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button.

  • Page 57: Change The Default Print Settings (Windows)

    Click Control Panel on the Start screen. In the Hardware group, click View devices and printers. 2. Right-click the KONICA MINOLTA XXXX icon (where XXXX is your model name), and then select Printer properties. If printer driver options appear, select your printer driver.

  • Page 58: Configure The Optional Tray Settings (Windows)

    Click Control Panel on the Start screen. In the Hardware group, click View devices and printers. 2. Right-click the KONICA MINOLTA XXXX icon (where XXXX is your model name), and then select Printer properties. If printer driver options appear, select your printer driver.

  • Page 59: Print From Your Computer (Mac)

    Home > Print > Print from Your Computer (Mac) Print from Your Computer (Mac) • Print a Document (Mac) • Secure Print (Mac) • Configure the Optional Tray Settings (Mac)

  • Page 60: Print A Document (Mac)

    1. Make sure you have loaded the correct size paper in the paper tray. 2. From an application, such as Apple TextEdit, click the File menu, and then select Print. 3. Select KONICA MINOLTA XXXX (where XXXX is your model name). 4. Type the number of copies you want in the Copies field.

  • Page 61: Secure Print (Mac)

    The secure data is deleted from the machine when you turn off the machine. 1. From an application, such as Apple TextEdit, click the File menu, and then select Print. 2. Select KONICA MINOLTA XXXX (where XXXX is your model name). 3. Click the Show Details button.

  • Page 62: Configure The Optional Tray Settings (Mac)

    Home > Print > Print from Your Computer (Mac) > Configure the Optional Tray Settings (Mac) Configure the Optional Tray Settings (Mac) 1. From System Preferences in the Apple menu, navigate to your printer, and then select Options & Supplies. 2.

  • Page 63: Cancel A Print Job

    Home > Print > Cancel a Print Job Cancel a Print Job 1. Press To cancel multiple print jobs, press and hold for about four seconds. Related Information • Print Related Topics: • Printing Problems...

  • Page 64: Test Print

    Home > Print > Test Print Test Print If there are problems with print quality, follow these instructions to do a test print. 1. Press [Settings] > [All Settings] > [Printer] > [Print Options] > [Test Print] > [Yes]. 2. Press Related Information •...

  • Page 65: Scan

    Home > Scan Scan • Scan Using the Scan Button on Your Machine • Scan from Your Computer (Windows) • Scan from Your Computer (Mac) • Configure Scan Settings Using Web Based Management...

  • Page 66: Scan Using The Scan Button On Your Machine

    Home > Scan > Scan Using the Scan Button on Your Machine Scan Using the Scan Button on Your Machine • Scan Photos and Graphics • Save Scanned Data to a Folder as a PDF File • Save Scanned Data to a USB Flash Drive •...

  • Page 67: Scan Photos And Graphics

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan Photos and Graphics Scan Photos and Graphics Send scanned photos or graphics directly to your computer. Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent changes, use ControlCenter software.
  • Page 68 Option Description 2-sided Scan: Long Edge 2-sided Scan: Short Edge 9. Select the scan settings you want to change: • [Scan Settings] • [Scan Type] • [Resolution] • [File Type] • [Document Size] • [Brightness] • [Contrast] • [ADF Auto Deskew] •...

  • Page 69: Save Scanned Data To A Folder As A Pdf File

    Home > Scan > Scan Using the Scan Button on Your Machine > Save Scanned Data to a Folder as a PDF File Save Scanned Data to a Folder as a PDF File Scan documents and save them to a folder on your computer as PDF files. Use the Scan button on the machine to make temporary changes to the scan settings.
  • Page 70 Option Description 2-sided Scan: Short Edge 9. Select the scan settings you want to change: • [Scan Settings] • [Scan Type] • [Resolution] • [File Type] • [Document Size] • [Brightness] • [Contrast] • [ADF Auto Deskew] • [Skip Blank Page] •...

  • Page 71: Save Scanned Data To A Usb Flash Drive

    Home > Scan > Scan Using the Scan Button on Your Machine > Save Scanned Data to a USB Flash Drive Save Scanned Data to a USB Flash Drive Scan documents directly to a USB flash drive. 1. Load your document. 2.

  • Page 72: Press [Start]

    (available only for the [Colour] and [Grey] options) To save the settings as a shortcut, press [Save as Shortcut]. 7. Press [OK]. 8. Press [Start]. The machine starts scanning. If you are using the machine's scanner glass, follow the touchscreen instructions to complete the scanning job.

  • Page 73: Scan To An Editable Text File (Ocr)

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to an Editable Text File (OCR) Scan to an Editable Text File (OCR) Your machine can convert characters in a scanned document to text using optical character recognition (OCR) technology.
  • Page 74 Option Description 2-sided Scan: Long Edge 2-sided Scan: Short Edge 9. Select the scan settings you want to change: • [Scan Settings] • [Scan Type] • [Resolution] • [File Type] • [Document Size] • [Brightness] • [Contrast] • [ADF Auto Deskew] •...

  • Page 75: Scan To Email Attachment

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to Email Attachment Scan to Email Attachment Send a scanned document as an email attachment. • Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent changes, use ControlCenter software.
  • Page 76 Option Description 2-sided Scan: Long Edge 2-sided Scan: Short Edge 9. Select the scan settings you want to change: • [Scan Settings] • [Scan Type] • [Resolution] • [File Type] • [Document Size] • [Brightness] • [Contrast] • [ADF Auto Deskew] •...

  • Page 77: Send Scanned Data To An Email Server

    Home > Scan > Scan Using the Scan Button on Your Machine > Send Scanned Data to an Email Server Send Scanned Data to an Email Server Send scanned data from your machine directly to your email server, for delivery to an email recipient without using a computer.
  • Page 78 Option Description 2-sided Scan: Short Edge 10. Select the scan settings you want to change: • [Scan Type] • [Resolution] • [File Type] • [Document Size] • [File Name] • [File Name Style] • [File Size] • [Brightness] • [Contrast] •...

  • Page 79: Scan To Ftp

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to FTP Scan to FTP Scan documents directly to an FTP server when you need to share the scanned information. For added convenience, configure different profiles to save your favourite Scan to FTP destinations. •...
  • Page 80 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to FTP > Set up a Scan to FTP Profile Set up a Scan to FTP Profile Set up a Scan to FTP Profile to scan and upload the scanned data directly to an FTP location. We recommend Microsoft Internet Explorer 11/Microsoft Edge for Windows, and Safari 10/11 for Mac.
  • Page 81 5. Click the Scan to FTP/SFTP/Network/SharePoint Profile menu in the left navigation bar. 6. Select the profile you want to set up or change. 7. In the Profile Name field, type a name for this server profile (up to 15 alphanumeric characters). The machine will display this name on the LCD.
  • Page 82 select, followed by the last six digits of the flatbed/ADF scanner counter and the file extension (for example: "Estimate_098765.pdf"). 13. Click the Quality drop-down list, and then select a quality setting. If you choose the User Select option, the machine will prompt users to select a setting each time they use the scan profile. 14.
  • Page 83 Home > Scan > Scan Using the Scan Button on Your Machine > Scan to FTP > Upload Scanned Data to an FTP Server Upload Scanned Data to an FTP Server Share scanned information by saving it to your FTP server. 1.

  • Page 84: Scan To Ssh Ftp (Sftp)

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) Scan to SSH FTP (SFTP) Scan documents directly to an SFTP server, a secure version of an FTP server. For added convenience, configure different profiles to save your favourite Scan to SFTP destinations.

  • Page 85: Set Up A Scan To Sftp Profile

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) > Set up a Scan to SFTP Profile Set up a Scan to SFTP Profile Set up a Scan to SFTP Profile to scan and upload scanned data directly to an SFTP location. We recommend Microsoft Internet Explorer 11/Microsoft Edge for Windows, and Safari 10/11 for Mac.
  • Page 86 5. Click the Scan to FTP/SFTP/Network/SharePoint Profile menu in the left navigation bar. 6. Select the profile you want to set up or change. 7. In the Profile Name field, type a name for this server profile (up to 15 alphanumeric characters). The machine will display this name on the LCD.
  • Page 87 13. In the Store Directory field, type the path to the folder on the SFTP server where you want to send your scanned data. Do not type a slash mark at the beginning of the path (see example). 14. Click the File Name drop-down list, and then select a file name prefix from the preset names provided, or from user-defined names.

  • Page 88: Create A Client Key Pair Using Web Based Management

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) > Create a Client Key Pair Using Web Based Management Create a Client Key Pair Using Web Based Management 1. Start your web browser. 2.

  • Page 89: Export A Client Key Pair Using Web Based Management

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) > Export a Client Key Pair Using Web Based Management Export a Client Key Pair Using Web Based Management 1. Start your web browser. 2.

  • Page 90: Import A Server Public Key Using Web Based Management

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) > Import a Server Public Key Using Web Based Management Import a Server Public Key Using Web Based Management 1. Start your web browser. 2.

  • Page 91: Upload Scanned Data To An Sftp Server

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SSH FTP (SFTP) > Upload Scanned Data to an SFTP Server Upload Scanned Data to an SFTP Server 1. Load your document. 2. Press [Scan]. 3.

  • Page 92: Scan To Network (Windows)

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to Network (Windows) Scan to Network (Windows) Scan documents directly to a CIFS server on your local network. For added convenience, you can configure different profiles to save your favourite Scan to Network destinations. •...

  • Page 93: Set Up A Scan To Network Profile

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to Network (Windows) > Set up a Scan to Network Profile Set up a Scan to Network Profile Set up a Scan to Network Profile to scan and upload scanned data directly to a folder on a CIFS server. We recommend Microsoft Internet Explorer 11/Microsoft Edge for Windows.
  • Page 94 5. Click the Scan to FTP/SFTP/Network/SharePoint Profile menu in the left navigation bar. 6. Select the profile you want to set up or change. 7. In the Profile Name field, type a name for this server profile (up to 15 alphanumeric characters). The machine will display this name on the LCD.
  • Page 95 13. Click the File Size drop-down list, and then select your file size from the list. 14. Click the Remove Background Color drop-down list, and then select the level from the list. You can use this feature to remove the background colour of documents to make the scanned data more legible. 15.

  • Page 96: Set The Date And Time Using Web Based Management

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to Network (Windows) > Set up a Scan to Network Profile > Set the Date and Time Using Web Based Management Set the Date and Time Using Web Based Management Make sure the date and time and the time zone settings are set correctly using Web Based Management or the control panel, so the machine's time matches the time being used by the server providing authentication.

  • Page 97: Upload Scanned Data To A Cifs Server

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to Network (Windows) > Upload Scanned Data to a CIFS Server Upload Scanned Data to a CIFS Server 1. Load your document. 2. Press [Scan]. 3. Swipe left or right to display [to Network].

  • Page 98: Scan To Sharepoint

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SharePoint Scan to SharePoint Scan documents directly to a SharePoint server when you need to share the scanned information. For added convenience, configure different profiles to save your favourite Scan to SharePoint destinations. •...

  • Page 99: Set Up A Scan To Sharepoint Profile

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SharePoint > Set up a Scan to SharePoint Profile Set up a Scan to SharePoint Profile Set up a Scan to SharePoint Profile to scan and upload the scanned data directly to a SharePoint location. We recommend Microsoft Internet Explorer 11/Microsoft Edge for Windows, and Safari 10/11 for Mac.
  • Page 100 5. Click the Scan to FTP/SFTP/Network/SharePoint Profile menu in the left navigation bar. 6. Select the profile you want to set up or change. 7. In the Profile Name field, type a name for this server profile (up to 15 alphanumeric characters). The machine will display this name on the LCD.
  • Page 101 12. Click the Document Size drop-down list, and then select your document size from the list. This is necessary to make sure the scanned file is the correct size. 13. Click the File Size drop-down list, and then select your file size from the list. 14.

  • Page 102: Upload Scanned Data To A Sharepoint Server

    Home > Scan > Scan Using the Scan Button on Your Machine > Scan to SharePoint > Upload Scanned Data to a SharePoint Server Upload Scanned Data to a SharePoint Server 1. Load your document. 2. Press [Scan]. 3. Swipe left or right to display [to SharePoint].

  • Page 103: Web Services For Scanning On Your Network (Windows 7, Windows 8.1 And Windows 10)

    Home > Scan > Scan Using the Scan Button on Your Machine > Web Services for Scanning on Your Network (Windows 7, Windows 8.1 and Windows 10) Web Services for Scanning on Your Network (Windows 7, Windows 8.1 and Windows 10) The Web Services protocol enables Windows 7, Windows 8.1 and Windows 10 users to scan using a machine on the network.
  • Page 104 Home > Scan > Scan Using the Scan Button on Your Machine > Web Services for Scanning on Your Network (Windows 7, Windows 8.1 and Windows 10) > Use Web Services to Install Drivers Used for Scanning (Windows 7, Windows 8.1 and Windows 10) Use Web Services to Install Drivers Used for Scanning (Windows 7, Windows 8.1 and Windows 10) Use Web Services to monitor printers on the network.
  • Page 105 Home > Scan > Scan Using the Scan Button on Your Machine > Web Services for Scanning on Your Network (Windows 7, Windows 8.1 and Windows 10) > Scan Using Web Services from This Machine (Windows 7, Windows 8.1 and Windows 10) Scan Using Web Services from This Machine (Windows 7, Windows 8.1 and Windows 10) If you have installed the driver for scanning via Web Services, you can access the Web Services scanning menu...

  • Page 106: Configure Scan Settings For Web Services

    Home > Scan > Scan Using the Scan Button on Your Machine > Web Services for Scanning on Your Network (Windows 7, Windows 8.1 and Windows 10) > Configure Scan Settings for Web Services Configure Scan Settings for Web Services 1.

  • Page 107: Change Scan Button Settings From Controlcenter4 (Windows)

    Home > Scan > Scan Using the Scan Button on Your Machine > Change Scan Button Settings from ControlCenter4 (Windows) Change Scan Button Settings from ControlCenter4 (Windows) 1. Click the (ControlCenter4) icon in the task tray, and then click Open. 2.
  • Page 108 Settings Applicable Features Image E-mail File File Type Target Application OCR Language File Name Destination Folder Show Folder File size Resolution Scan Type Document Size Brightness Contrast ID Card Scan Default File Type Select the file type you want to use for the scanned data. Target Application Select the destination application from the drop-down list.
  • Page 109 • True Grey Use for photographic images or graphics. This mode is more accurate because it uses up to 256 shades of grey. • 24bit Colour Use to create an image with the most accurate colour reproduction. This mode uses up to 16.8 million colours to scan the image, but it requires the most memory and has the longest transfer time.

  • Page 110: Configure Certificate For Signed Pdf

    Home > Scan > Scan Using the Scan Button on Your Machine > Configure Certificate for Signed PDF Configure Certificate for Signed PDF If you select Signed PDF for Scan to USB, Scan to Email server, Scan to FTP, Scan to SFTP, Scan to Network or Scan to SharePoint features, you must configure a certificate on your machine using Web Based Management.

  • Page 111: Disable Scanning From Your Computer

    Home > Scan > Scan Using the Scan Button on Your Machine > Disable Scanning from Your Computer Disable Scanning from Your Computer You can disable the ability to scan from your computer. Set the pull scan setting using Web Based Management. 1.

  • Page 112: Scan From Your Computer (Windows)

    Home > Scan > Scan from Your Computer (Windows) Scan from Your Computer (Windows) There are several ways you can use your computer to scan photos and documents on your machine. Use the software applications provided by our company, or use your favourite scanning application. •...

  • Page 113: Scan Using Controlcenter4 Home Mode (Windows)

    Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) Scan Using ControlCenter4 Home Mode (Windows) Use ControlCenter4 Home Mode to access your machine's main features. • Scan Using ControlCenter4 Home Mode (Windows) • Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Home Mode (Windows) •...
  • Page 114 Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Scan Using ControlCenter4 Home Mode (Windows) Scan Using ControlCenter4 Home Mode (Windows) Select Home Mode as the mode setting for ControlCenter4. 1. Load your document. 2.
  • Page 115 • Select Document Type Using ControlCenter4 Home Mode (Windows) • Change Scan Size Using ControlCenter4 Home Mode (Windows) • Crop a Scanned Image Using ControlCenter4 Home Mode (Windows) • Scan to an Application Using ControlCenter4 Home Mode (Windows)

  • Page 116: Select Document Type Using Controlcenter4 Home Mode (Windows)

    Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Select Document Type Using ControlCenter4 Home Mode (Windows) Select Document Type Using ControlCenter4 Home Mode (Windows) •...

  • Page 117: Custom Scan Settings (Windows)

    Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Select Document Type Using ControlCenter4 Home Mode (Windows) > Custom Scan Settings (Windows) Custom Scan Settings (Windows) Select Custom in the Document Type list to change advanced scan settings.
  • Page 118 Brightness Set the Brightness level by dragging the slider to the right or left to lighten or darken the image. If the scanned image is too light, set a lower brightness level and scan the document again. If the image is too dark, set a higher brightness level and scan the document again.

  • Page 119: Change Scan Size Using Controlcenter4 Home Mode (Windows)

    Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Change Scan Size Using ControlCenter4 Home Mode (Windows) Change Scan Size Using ControlCenter4 Home Mode (Windows) For faster scan speeds, select the exact size of your document from the Scan Size drop-down menu.

  • Page 120: Crop A Scanned Image Using Controlcenter4 Home Mode (Windows)

    Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Crop a Scanned Image Using ControlCenter4 Home Mode (Windows) Crop a Scanned Image Using ControlCenter4 Home Mode (Windows) The crop tool on the Image Editing Toolbar lets you trim unwanted areas from your scanned image.
  • Page 121 a. Expands the scanned image so that the entire image fits in the window. b. Zooms in on the image. c. Zooms out of the image. d. Rotates the image counter-clockwise 90 degrees. e. Rotates the image clockwise 90 degrees. Click and drag the frame to adjust the area to be cropped.

  • Page 122: Scan To An Application Using Controlcenter4 Home Mode (Windows)

    Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Scan to an Application Using ControlCenter4 Home Mode (Windows) Scan to an Application Using ControlCenter4 Home Mode (Windows) The Open with an Application button lets you scan an image directly into your graphics application for editing.

  • Page 123: Save Scanned Data To A Folder As A Pdf File Using Controlcenter4 Home Mode (Windows)

    Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Home Mode (Windows) Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Home Mode (Windows) Select Home Mode as the mode setting for ControlCenter4.
  • Page 124 To save the document as a password-protected PDF, select Secure PDF Single-Page (*.pdf) or Secure PDF Multi-Page (*.pdf) from the File Type drop-down list, click , and then type the password. 10. To change the file name, click the Change button, if needed. 11.

  • Page 125: Scan Both Sides Of A Document Automatically Using Controlcenter4 Home Mode (Windows)

    Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Scan Both Sides of a Document Automatically Using ControlCenter4 Home Mode (Windows) Scan Both Sides of a Document Automatically Using ControlCenter4 Home Mode (Windows) Related Models: bizhub 5020i Select Home Mode as the mode setting for ControlCenter4.
  • Page 126 2-sided Scan setting Original layout Scan Result Short-edge binding 7. Configure other Custom Scan Settings, if needed. 8. Click OK. 9. Click (Scan). The machine starts scanning, and the scanned image appears in the image viewer. 10. Click the left or right arrow buttons to preview each scanned page. 11.

  • Page 127: Scan Settings For Controlcenter4 Home Mode (Windows)

    Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Home Mode (Windows) > Scan Settings for ControlCenter4 Home Mode (Windows) Scan Settings for ControlCenter4 Home Mode (Windows) Settings Applicable Features Open with an Application OCR Send E-mail Save File Type Target Application Yes OCR Language...
  • Page 128 Target Application Select the destination application from the drop-down list. OCR Language Set the optical character recognition (OCR) language to match the language of the scanned document's text. File Name Click Change to change the file name's prefix. Scan Location Select the Folder or SharePoint button to specify the destination where you would like to save your scanned documents.

  • Page 129: Scan Using Controlcenter4 Advanced Mode (Windows)

    Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Advanced Mode (Windows) Scan Using ControlCenter4 Advanced Mode (Windows) ControlCenter4 Advanced Mode gives you more control over the details of your machine's features and allows you to customise one-button scan actions. •...

  • Page 130: Scan Photos And Graphics Using Controlcenter4 Advanced Mode (Windows)

    Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Advanced Mode (Windows) > Scan Photos and Graphics Using ControlCenter4 Advanced Mode (Windows) Scan Photos and Graphics Using ControlCenter4 Advanced Mode (Windows) Send scanned photos or graphics directly to your computer. Select Advanced Mode as the mode setting for ControlCenter4.
  • Page 131 5. Change the scan settings, such as file format, file name, destination file path, resolution and colour, if needed. • To change the file name, click Change. • To change Destination Folder, click the folder icon. • To preview and configure the scanned image, select the PreScan check box. 6.

  • Page 132: Save Scanned Data To A Folder As A Pdf File Using Controlcenter4 Advanced Mode (Windows)

    Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Advanced Mode (Windows) > Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Advanced Mode (Windows) Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Advanced Mode (Windows) Scan documents and save them to a folder on your computer as PDF files.
  • Page 133 4. Click the File button. The scan settings dialog box appears. 5. Click the File Type drop-down list, and then select a PDF file. To save the document as a password-protected PDF, select Secure PDF Single-Page (*.pdf) or Secure PDF Multi-Page (*.pdf) from the File Type drop-down list, click , and then type the password..

  • Page 134: Scan Both Sides Of A Document Automatically Using Controlcenter4 Advanced Mode (Windows)

    Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Advanced Mode (Windows) > Scan Both Sides of a Document Automatically Using ControlCenter4 Advanced Mode (Windows) Scan Both Sides of a Document Automatically Using ControlCenter4 Advanced Mode (Windows) Related Models: bizhub 5020i Select Advanced Mode as the mode setting for ControlCenter4.
  • Page 135 2-sided Scan setting Original layout Scan Result Short-edge binding 7. Change the scan settings, such as file format, file name, destination file path, resolution and colour, if needed. • To change the file name, click Change. • To change Destination Folder, click the folder icon. 8.

  • Page 136: Scan Both Sides Of An Id Card Using Controlcenter4 Advanced Mode (Windows)

    Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Advanced Mode (Windows) > Scan Both Sides of an ID Card Using ControlCenter4 Advanced Mode (Windows) Scan Both Sides of an ID Card Using ControlCenter4 Advanced Mode (Windows) Select Advanced Mode as the mode setting for ControlCenter4.
  • Page 137 4. Click the File button. The scan settings dialog box appears. 5. Select the ID Card Scan check box. The instruction dialog box appears. 6. Read the instructions on the screen, and then press OK. 7. Change the scan settings, such as file format, file name, scan location, resolution and colour, if needed. 8.

  • Page 138: Scan To Email Attachment Using Controlcenter4 Advanced Mode (Windows)

    Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Advanced Mode (Windows) > Scan to Email Attachment Using ControlCenter4 Advanced Mode (Windows) Scan to Email Attachment Using ControlCenter4 Advanced Mode (Windows) Send a scanned document as an email attachment. •...
  • Page 139 5. Change the scan settings, such as file format, file name, destination file path, resolution and colour, if needed. • To change the file name, click Change. • To change Destination Folder, click the folder icon. • To preview and configure the scanned image, select the PreScan check box. 6.

  • Page 140: Scan To An Editable Text File (Ocr) Using Controlcenter4 Advanced Mode (Windows)

    Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Advanced Mode (Windows) > Scan to an Editable Text File (OCR) Using ControlCenter4 Advanced Mode (Windows) Scan to an Editable Text File (OCR) Using ControlCenter4 Advanced Mode (Windows) Your machine can convert characters in a scanned document to text using optical character recognition (OCR) technology.
  • Page 141 5. Change the scan settings, such as file format, file name, destination file path, resolution and colour, if needed. • To change the file name, click Change. • To change Destination Folder, click the folder icon. • To preview and configure the scanned image, select the PreScan check box. 6.

  • Page 142: Scan Settings For Controlcenter4 Advanced Mode (Windows)

    Home > Scan > Scan from Your Computer (Windows) > Scan Using ControlCenter4 Advanced Mode (Windows) > Scan Settings for ControlCenter4 Advanced Mode (Windows) Scan Settings for ControlCenter4 Advanced Mode (Windows) Settings Applicable Features Image E-mail File File Type Target Application OCR Language File Name Scan Location or Destination Folder...
  • Page 143 • XML Paper Specification (*.xps) (the XML Paper Specification is available for Windows 7, Windows 8.1 and Windows 10, and when using applications that support XML Paper Specification files) • Microsoft Office Word (*.docx) (Available only for certain models) • Microsoft Office PowerPoint (*.pptx) (Available only for certain models) For OCR •...
  • Page 144 • Grey (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated grey images without using true grey dots. Black dots are put in a specific pattern to give a grey appearance.) • True Grey Use for photographic images or graphics.
  • Page 145 Related Information • Scan Using ControlCenter4 Advanced Mode (Windows)

  • Page 146: Scan Using Windows Photo Gallery Or Windows Fax And Scan

    The scanner resolution can be set to a maximum of 1200 dpi. If you want to scan at higher resolutions, use the Scanner Utility software of KONICA MINOLTA Utilities. If your machine supports 2-sided Scan and you want to scan both sides of your document, select Feeder (Scan both sides) as Source.

  • Page 147: Wia Driver Settings (Windows)

    Home > Scan > Scan from Your Computer (Windows) > Scan Using Windows Photo Gallery or Windows Fax and Scan > WIA Driver Settings (Windows) WIA Driver Settings (Windows) Paper source Select the Document Feeder or Flatbed option from the drop-down list. Picture Type (Image Type) Select Color picture, Grayscale picture, Black and white picture or text, or Custom Settings for the type of document you want to scan.
  • Page 148 Related Information • Scan Using Windows Photo Gallery or Windows Fax and Scan...

  • Page 149: Scan From Your Computer (Mac)

    Home > Scan > Scan from Your Computer (Mac) Scan from Your Computer (Mac) There is one way you can use your Mac to scan photos and documents on your machine. Use the software application provided by our company. • Scan Using iPrint&Scan (Mac)

  • Page 150: Scan Using Iprint&Scan (Mac)

    1. Open iPrint&Scan: • Browse to Go > Applications > KONICA MINOLTA > iPrint&Scan. 2. The program will search for your machine. If your machine is not automatically found, make sure that it is turned on and connected either to the computer or network (depending on your machine's specifications).

  • Page 151: Configure Scan Settings Using Web Based Management

    Home > Scan > Configure Scan Settings Using Web Based Management Configure Scan Settings Using Web Based Management • Set the Scan Job Email Report Using Web Based Management...

  • Page 152: Set The Scan Job Email Report Using Web Based Management

    Home > Scan > Configure Scan Settings Using Web Based Management > Set the Scan Job Email Report Using Web Based Management Set the Scan Job Email Report Using Web Based Management When you scan a document, the machine will send a scan job email report automatically to the registered email address.

  • Page 153: Copy

    Home > Copy Copy • Copy a Document • Enlarge or Reduce Copied Images • Make N in 1 Copies Using the Page Layout Feature • Sort Copies • Copy an ID Card • Copy on Both Sides of the Paper (2-sided Copy) •...

  • Page 154: Copy A Document

    Home > Copy > Copy a Document Copy a Document 1. Make sure you have loaded the correct size paper in the paper tray. 2. Do one of the following: • Place the document face up in the ADF. (If you are copying multiple pages, we recommend using the ADF.) •...
  • Page 155 Enter the number of copies in one of the following ways: Press on the LCD. Press the numbers on the control panel. • [Options] Press to change the copy settings for the next copy only. When finished, press [OK]. After you have finished choosing new options, you can save them by pressing the [Save as Shortcut] button.

  • Page 156: Enlarge Or Reduce Copied Images

    Home > Copy > Enlarge or Reduce Copied Images Enlarge or Reduce Copied Images Select an enlargement or reduction ratio to resize your copied data. 1. Load your document. 2. Press [Copy]. 3. Enter the number of copies. 4. Press [Options] > [Enlarge/Reduce]. 5.

  • Page 157: Make N In 1 Copies Using The Page Layout Feature

    Home > Copy > Make N in 1 Copies Using the Page Layout Feature Make N in 1 Copies Using the Page Layout Feature The N in 1 copy feature saves paper by copying two or four pages of your document onto one page of the copy. If you are copying from the ADF, insert the documents face up in the direction as shown below: •...
  • Page 158 3. Enter the number of copies. 4. Press [Options] > [Page Layout]. 5. Swipe up or down or press a or b to display the [2in1(Portrait)], [2in1(Landscape)], [4in1(Portrait)] or [4in1(Landscape)] option, and then press the option you want. 6. When finished, press [OK]. 7.

  • Page 159: Sort Copies

    Home > Copy > Sort Copies Sort Copies Sort multiple copies. Pages will be stacked in the order they are fed, that is: 1, 2, 3, and so on. 1. Load your document. 2. Press [Copy]. 3. Enter the number of copies. 4.

  • Page 160: Copy An Id Card

    Home > Copy > Copy an ID Card Copy an ID Card Use the [2 in 1 ID Copy] feature to copy both sides of an identification card onto one page, keeping the original card size. • You may copy an identification card only to the extent permitted under applicable laws. For more detailed information, see the Safety Information.

  • Page 161: Copy On Both Sides Of The Paper (2-Sided Copy)

    Home > Copy > Copy on Both Sides of the Paper (2-sided Copy) Copy on Both Sides of the Paper (2-sided Copy) Reduce the amount of paper you use by copying onto both sides of the paper. • You must choose a 2-sided copy layout from the following options before you can start 2-sided copying. •...
  • Page 162 Load your document in the ADF to use the automatic 2-sided copy feature. • (bizhub 4020i) To make 2-sided copies of a 2-sided document manually, press [2-sided⇒2-sided]. Use the scanner glass to make 2-sided copies of a 2-sided document manually.

  • Page 163: Copy Options

    Home > Copy > Copy Options Copy Options To change Copy settings, press [Options]. Menu selections Options Quality Select the copy quality for your type of document. Enlarge/Reduce 100% Enlarge Select an enlargement ratio for the next copy. Reduce Select a reduction ratio for the next copy.
  • Page 164 Menu selections Options 2-sided Copy Select to copy on both sides of the paper. 1-sided → 2-sided 2-sided → 2-sided The available options will vary depending on your model. 2-sided Copy Page Layout Select long edge binding or short edge binding. (available only for bizhub 5020i) Tray Use Select a paper tray for the next copy.

  • Page 165: Fax

    Home > Fax • Send a Fax • Receive a Fax • Voice Operations and Fax Numbers • Telephone Services and External Devices • Fax Reports • PC-FAX...

  • Page 166: Send A Fax

    Home > > Send a Fax Send a Fax • Send a Fax • Send a 2-sided Fax from the ADF • Send a Fax Manually • Send a Fax at the End of a Conversation • Send the Same Fax to More than One Recipient (Broadcasting) •...

  • Page 167: Send A Fax

    Home > > Send a Fax > Send a Fax Send a Fax 1. Do one of the following: • Place the document face up in the ADF. (If you are faxing multiple pages, we recommend using the ADF.) • Place the document face down on the scanner glass.
  • Page 168 Press [Call History], and then press the [Outgoing Call] option. Swipe up or down or press a or b to display the fax number you want, and then press it. To send a fax, press [Apply]. 4. Press [Fax Start]. The machine scans and sends the document.

  • Page 169: Send A 2-Sided Fax From The Adf

    Home > > Send a Fax > Send a 2-sided Fax from the ADF Send a 2-sided Fax from the ADF Related Models: bizhub 5020i You must select a 2-sided scanning format before sending a 2-sided fax. Select either Long Edge or Short Edge, depending on the layout of your document.

  • Page 170: Send A Fax Manually

    Home > > Send a Fax > Send a Fax Manually Send a Fax Manually Manual fax transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. 1. Load your document. 2. Press [Fax]. 3. Pick up the handset of the external telephone. 4.

  • Page 171: Send A Fax At The End Of A Conversation

    Home > > Send a Fax > Send a Fax at the End of a Conversation Send a Fax at the End of a Conversation At the end of a conversation, you can send a fax to the other party before you both hang up. 1.

  • Page 172: Send The Same Fax To More Than One Recipient (Broadcasting)

    Home > > Send a Fax > Send the Same Fax to More than One Recipient (Broadcasting) Send the Same Fax to More than One Recipient (Broadcasting) Use the Broadcasting feature to send the same fax to multiple fax numbers at the same time. •...

  • Page 173: Cancel A Broadcast In Progress

    Home > > Send a Fax > Send the Same Fax to More than One Recipient (Broadcasting) > Cancel a Broadcast in Progress Cancel a Broadcast in Progress While broadcasting you can cancel the fax currently being sent or the whole broadcast job. 1.

  • Page 174: Send A Fax In Real Time

    Home > > Send a Fax > Send a Fax in Real Time Send a Fax in Real Time When sending a fax, the machine scans the document into the memory before sending it. As soon as the telephone line is free, the machine starts dialling and sending. If you want to send an important document immediately without waiting for the machine to retrieve the scan from its memory, turn on [Real Time TX].

  • Page 175: Send A Fax At A Specified Time (Delayed Fax)

    Home > > Send a Fax > Send a Fax at a Specified Time (Delayed Fax) Send a Fax at a Specified Time (Delayed Fax) You can store up to 50 faxes in the machine's memory to be sent within the next twenty-four hour period. 1.

  • Page 176: Add A Cover Page To Your Fax

    Home > > Send a Fax > Add a Cover Page to Your Fax Add a Cover Page to Your Fax You can add a cover page to the next fax or every outgoing fax. • This feature will not work unless you have programmed your Station ID. •...

  • Page 177: Compose Your Own Comments

    Home > > Send a Fax > Add a Cover Page to Your Fax > Compose Your Own Comments Compose Your Own Comments You can set up two comments of your own. 1. Press [Settings] > [All Settings] > [Fax] > [Setup Send] > [Coverpage Setting] > [Coverpage Note].

  • Page 178: Use A Printed Cover Page

    Home > > Send a Fax > Add a Cover Page to Your Fax > Use a Printed Cover Page Use a Printed Cover Page If you want a printed cover page you can write on, print the sample page and attach it to your fax. 1.

  • Page 179: Cancel A Fax In Progress

    Home > > Send a Fax > Cancel a Fax in Progress Cancel a Fax in Progress 1. Press 2. Press while the machine is dialling or sending a fax. The LCD will display [Cancel Job?]. 3. Press an option in the table to cancel or continue the fax job in progress. Option Description The machine cancels sending the fax job.

  • Page 180: Check And Cancel A Pending Fax

    Home > > Send a Fax > Check and Cancel a Pending Fax Check and Cancel a Pending Fax You can cancel a fax job before it is sent, by cancelling the fax job while it is stored and waiting in the memory. 1.

  • Page 181: Fax Options

    Home > > Send a Fax > Fax Options Fax Options To change fax-sending settings, press the [Options] button. Option Description Fax Resolution Set the resolution for outgoing faxes. The fax quality often can be improved by changing the Fax Resolution.

  • Page 182: Receive A Fax

    Home > > Receive a Fax Receive a Fax • Receive Mode Settings • Memory Receive (Remote Fax) Options • Remote Fax Retrieval...

  • Page 183: Receive Mode Settings

    Home > > Receive a Fax > Receive Mode Settings Receive Mode Settings • Receive Modes Overview • Choose the Correct Receive Mode • Set the Number of Rings Before the Machine Answers (Ring Delay) • Set the F/T Ring Time (Fast Double-ring) •...

  • Page 184: Receive Modes Overview

    Detect feature to receive faxes when you have lifted a handset on the same line as the machine. Applicable Models To receive the fax bizhub 4020i/bizhub 5020i Fax Start and then Receive External TAD Mode ([External TAD] in the machine's menu) External TAD Mode lets an external answering device manage your incoming calls.

  • Page 185: Choose The Correct Receive Mode

    Home > > Receive a Fax > Receive Mode Settings > Choose the Correct Receive Mode Choose the Correct Receive Mode You must choose a Receive Mode depending on the external devices and telephone services you have on your line. By default, your machine will automatically receive any faxes that are sent to it.

  • Page 186: Set The Number Of Rings Before The Machine Answers (Ring Delay)

    Home > > Receive a Fax > Receive Mode Settings > Set the Number of Rings Before the Machine Answers (Ring Delay) Set the Number of Rings Before the Machine Answers (Ring Delay) When somebody calls your machine, you will hear the normal telephone ring sound. The number of rings is set in the Ring Delay option.

  • Page 187: Set The F/T Ring Time (Fast Double-Ring)

    Home > > Receive a Fax > Receive Mode Settings > Set the F/T Ring Time (Fast Double-ring) Set the F/T Ring Time (Fast Double-ring) When you set the Receive Mode to Fax/Tel Mode, if the call is a fax, your machine will automatically receive it. However, if it is a voice call, the machine will sound the F/T ring (fast double-ring) for the time you set in the F/T Ring Time option.

  • Page 188: Set Fax Detect

    If you answered at an extension or external telephone, press *51. Applicable Models To receive the fax bizhub 4020i/bizhub 5020i Fax Start and then Receive • If this feature is set to [On], but your machine does not connect a fax call when you lift an extension or external telephone handset, press the remote activation code *51.

  • Page 189: Shrink Page Size Of An Oversized Incoming Fax

    Home > > Receive a Fax > Receive Mode Settings > Shrink Page Size of an Oversized Incoming Fax Shrink Page Size of an Oversized Incoming Fax If you enable the auto reduction function, the machine reduces each page of an incoming fax to fit on your paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting.

  • Page 190: Set The 2-Sided Printing For Received Faxes

    Home > > Receive a Fax > Receive Mode Settings > Set the 2-sided Printing for Received Faxes Set the 2-sided Printing for Received Faxes Your machine prints received faxes on both sides of the paper when [2-sided] is set to [On]. •...

  • Page 191: Set The Fax Receive Stamp

    Home > > Receive a Fax > Receive Mode Settings > Set the Fax Receive Stamp Set the Fax Receive Stamp You can set the machine to print the received date and time at the top centre of each received fax page. •...

  • Page 192: Receive A Fax At The End Of A Telephone Conversation

    Home > > Receive a Fax > Receive Mode Settings > Receive a Fax at the End of a Telephone Conversation Receive a Fax at the End of a Telephone Conversation If you are speaking on the telephone connected to your machine and the other party is also speaking on a telephone connected to his fax machine, at the end of the conversation, the other party can send you a fax before you both hang up.

  • Page 193: Memory Receive (Remote Fax) Options

    Home > > Receive a Fax > Memory Receive (Remote Fax) Options Memory Receive (Remote Fax) Options Use Memory Receive (Remote Fax) options to direct incoming faxes while you are away from the machine. You can use only one Memory Receive option at a time. Memory Receive (Remote Fax) can be set to: •...

  • Page 194: Forward Incoming Faxes To Another Machine

    Home > > Receive a Fax > Memory Receive (Remote Fax) Options > Forward Incoming Faxes to Another Machine Forward Incoming Faxes to Another Machine Use the Fax Forwarding feature to automatically forward your incoming faxes to another machine. 1. Press [Settings] >...

  • Page 195: Store Incoming Faxes In The Machine's Memory

    Home > > Receive a Fax > Memory Receive (Remote Fax) Options > Store Incoming Faxes in the Machine's Memory Store Incoming Faxes in the Machine's Memory Use the Fax Storage feature to store incoming faxes in the machine's memory. Retrieve your stored fax messages from your fax machine when you are at another location using the Remote Retrieval commands.

  • Page 196: Change Memory Receive Options

    Home > > Receive a Fax > Memory Receive (Remote Fax) Options > Change Memory Receive Options Change Memory Receive Options If received faxes are in your machine's memory when you change the Remote Fax operations, the LCD will ask you one of the following questions: If received faxes have been printed automatically, the LCD displays [Erase all documents?] •...

  • Page 197: Turn Off Memory Receive

    Home > > Receive a Fax > Memory Receive (Remote Fax) Options > Turn Off Memory Receive Turn Off Memory Receive Turn off Memory Receive if you do not want the machine to save or transfer incoming faxes. 1. Press [Settings] >...

  • Page 198: Print A Fax Stored In The Machine's Memory

    Home > > Receive a Fax > Memory Receive (Remote Fax) Options > Print a Fax Stored in the Machine's Memory Print a Fax Stored in the Machine's Memory If you select [Fax Storage], you can still print a fax from the memory when you are at your machine. 1.

  • Page 199: Use Pc-Fax Receive To Transfer Received Faxes To Your Computer (Windows Only)

    Home > > Receive a Fax > Memory Receive (Remote Fax) Options > Use PC-Fax Receive to Transfer Received Faxes to Your Computer (Windows only) Use PC-Fax Receive to Transfer Received Faxes to Your Computer (Windows only) Turn on the PC-Fax Receive feature, automatically store incoming faxes to your machine's memory, and then send them to your computer.

  • Page 200: Remote Fax Retrieval

    Home > > Receive a Fax > Remote Fax Retrieval Remote Fax Retrieval Use Remote Retrieval to call your machine from any touch-tone telephone or fax machine, and use a remote access code and remote commands to retrieve fax messages. •...

  • Page 201: Set A Remote Access Code

    Home > > Receive a Fax > Remote Fax Retrieval > Set a Remote Access Code Set a Remote Access Code Set a Remote Access Code to access and control your machine even when you are away from it. Before you can use the remote access and retrieval features, you must set up your own code. The factory default code is the inactive code (---*).

  • Page 202: Use Your Remote Access Code

    Home > > Receive a Fax > Remote Fax Retrieval > Use Your Remote Access Code Use Your Remote Access Code 1. Dial your fax number from a telephone or another fax machine using touch tone. 2. When your machine answers, immediately enter your Remote Access Code (three digits followed by *). 3.

  • Page 203: Remote Retrieval Commands

    Home > > Receive a Fax > Remote Fax Retrieval > Remote Retrieval Commands Remote Retrieval Commands Use the Remote Commands in this table to access fax commands and options when you are away from your machine. When you call the machine and enter your remote access code (three digits followed by *), the system will sound two short beeps and you must enter a Remote Command (column 1), followed by one of the options (column 2) for that command.

  • Page 204: Forward Faxes Remotely

    Home > > Receive a Fax > Remote Fax Retrieval > Forward Faxes Remotely Forward Faxes Remotely Call your machine from any touch-tone telephone or fax machine to forward incoming faxes to another machine. You must turn on Fax Storage to use this feature. 1.

  • Page 205: Change The Fax Forwarding Number

    Home > > Receive a Fax > Remote Fax Retrieval > Change the Fax Forwarding Number Change the Fax Forwarding Number You can change your fax forwarding number from another touch-tone telephone or fax machine. 1. Dial your fax number. 2.

  • Page 206: Voice Operations And Fax Numbers

    Home > > Voice Operations and Fax Numbers Voice Operations and Fax Numbers • Voice Operations • Store Fax Numbers • Set up Groups for Broadcasting • Combine Address Book Numbers...

  • Page 207: Voice Operations

    Home > > Voice Operations and Fax Numbers > Voice Operations Voice Operations • Pick up a Voice Call in Fax/Tel Receive Mode...

  • Page 208: Pick Up A Voice Call In Fax/Tel Receive Mode

    To pick up voice call Pickup bizhub 4020i/bizhub 5020i If you are at an extension telephone, lift the handset during the F/T Ring, and then press #51 between the fast double-rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing *51.

  • Page 209: Store Fax Numbers

    Home > > Voice Operations and Fax Numbers > Store Fax Numbers Store Fax Numbers • Store Address Book Numbers • Change or Delete Address Book Names or Numbers • How to Enter Text on Your Machine...

  • Page 210: Store Address Book Numbers

    Home > > Voice Operations and Fax Numbers > Store Fax Numbers > Store Address Book Numbers Store Address Book Numbers 1. Press [Fax] > [Address Book]. 2. Do the following steps: a. Press [Edit]. b. Press [Add New Address]. c.

  • Page 211: Store Address Book Numbers From Outgoing Calls

    Home > > Voice Operations and Fax Numbers > Store Fax Numbers > Store Address Book Numbers > Store Address Book Numbers from Outgoing Calls Store Address Book Numbers from Outgoing Calls You can store Address Book numbers from the Outgoing Call history. 1.

  • Page 212: Change Or Delete Address Book Names Or Numbers

    Home > > Voice Operations and Fax Numbers > Store Fax Numbers > Change or Delete Address Book Names or Numbers Change or Delete Address Book Names or Numbers 1. Press [Fax] > [Address Book] > [Edit]. 2. Do one of the following: •...

  • Page 213: Set Up Groups For Broadcasting

    Group. Each Group uses up an Address Book (a One Touch Dial, or a Speed Dial in some models) number. Applicable Models Maximum number of Group Maximum numbers in a large Group bizhub 4020i/bizhub 5020i 20 groups 299 numbers 1. Press [Fax] > [Address Book].

  • Page 214: Change A Group Name

    Home > > Voice Operations and Fax Numbers > Set up Groups for Broadcasting > Change a Group Name Change a Group Name 1. Press [Fax] > [Address Book] > [Edit] > [Change]. 2. Swipe up or down or press a or b to display the Group you want, and then press the Group name. 3.

  • Page 215: Delete A Group

    Home > > Voice Operations and Fax Numbers > Set up Groups for Broadcasting > Delete a Group Delete a Group 1. Press [Fax] > [Address Book] > [Edit] > [Delete]. 2. Swipe up or down or press a or b to display the Group you want, and then press the Group name. 3.

  • Page 216: Add Or Delete Group Members

    Home > > Voice Operations and Fax Numbers > Set up Groups for Broadcasting > Add or Delete Group Members Add or Delete Group Members 1. Press [Fax] > [Address Book] > [Edit] > [Change]. 2. Swipe up or down or press a or b to display the Group you want, and then press the Group name. 3.

  • Page 217: Combine Address Book Numbers

    For example: You might have stored '01632' and '960555' in your machine as shown in the following table. Applicable Models '01632' stored in '960555' stored in bizhub 4020i/bizhub 5020i Address Book: Address Book 1 Address Book: Address Book 2 You can use them both to dial '01632-960555' by using the following procedure.

  • Page 218: Telephone Services And External Devices

    Home > > Telephone Services and External Devices Telephone Services and External Devices • Use BT Call Sign • Set the Telephone Line Type • External TAD (Telephone Answering Device) • External and Extension Telephones • Multi-line Connections (PBX)

  • Page 219: Use Bt Call Sign

    Home > > Telephone Services and External Devices > Use BT Call Sign Use BT Call Sign This feature of the machine lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one telephone line. Each telephone number has its own distinctive ringing pattern, so you know which telephone number is ringing.
  • Page 220 Home > > Telephone Services and External Devices > Use BT Call Sign > Enable the Machine to Work with BT Call Sign Enable the Machine to Work with BT Call Sign • This feature is available only in the U.K. •...

  • Page 221: Set The Telephone Line Type

    Home > > Telephone Services and External Devices > Set the Telephone Line Type Set the Telephone Line Type If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, you must select a Telephone Line Type that matches your line's features.

  • Page 222: Pbx And Transfer

    Applicable Models To use the machine's recall feature bizhub 4020i/bizhub 5020i Program a press of the button in the table as part of a number stored in the Address Book (One Touch Dial and Speed Dial in some models). When programming the Address Book number (One Touch Dial number and Speed Dial number in some models), press the button first (the LCD displays ‘!’), then enter the...

  • Page 223: External Tad (Telephone Answering Device)

    Home > > Telephone Services and External Devices > External TAD (Telephone Answering Device) External TAD (Telephone Answering Device) You can connect an external Telephone Answering Device (TAD) to the same line as your machine. When the TAD answers a call, your machine will “listen” for the CNG (fax calling) tones sent by a sending fax machine. If it hears them it will take over the call and receive the fax.

  • Page 224: Connect An External Tad

    Home > > Telephone Services and External Devices > External TAD (Telephone Answering Device) > Connect an External TAD Connect an External TAD 1. Set your external TAD to one or two rings. (The machine’s Ring Delay setting does not apply.) 2.

  • Page 225: Record An Outgoing Message (Ogm) On The External Tad

    Home > > Telephone Services and External Devices > External TAD (Telephone Answering Device) > Record an Outgoing Message (OGM) on the External TAD Record an Outgoing Message (OGM) on the External TAD 1. Record 5 seconds of silence at the beginning of your message. This allows your machine time to listen for fax tones.

  • Page 226: External And Extension Telephones

    Home > > Telephone Services and External Devices > External and Extension Telephones External and Extension Telephones • Connect an External or Extension Telephone • Operation from External and Extension Telephones • Use Extension Telephones • Use the Remote Codes...

  • Page 227: Connect An External Or Extension Telephone

    Home > > Telephone Services and External Devices > External and Extension Telephones > Connect an External or Extension Telephone Connect an External or Extension Telephone You can connect a separate telephone to your machine as shown in the diagram below. (Example for U.K.) 1 Extension telephone 2 External telephone...

  • Page 228: Operation From External And Extension Telephones

    Home > > Telephone Services and External Devices > External and Extension Telephones > Operation from External and Extension Telephones Operation from External and Extension Telephones If you answer a fax call at an extension or an external telephone, you can make your machine take the call by using the Remote Activation Code.

  • Page 229: Use Extension Telephones

    Home > > Telephone Services and External Devices > External and Extension Telephones > Use Extension Telephones Use Extension Telephones Your premises may already be wired with parallel extension telephones, or you may plan to add extension telephones to your line, as well as your machine. While the simplest arrangement is a straightforward parallel connection, there are some problems with this.

  • Page 230: Use The Remote Codes

    Applicable Models To make the machine receive the fax bizhub 4020i/bizhub 5020i Fax Start and then Receive Remote Deactivation Code If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T ring (fast double-ring) after the initial ring delay.

  • Page 231: Change The Remote Codes

    Home > > Telephone Services and External Devices > External and Extension Telephones > Use the Remote Codes > Change the Remote Codes Change the Remote Codes The preset Remote Activation Code is *51. The preset Remote Deactivation Code is #51. If you are always disconnected when accessing your External TAD remotely, try changing the three-digit remote codes using the numbers 0-9, *, #.

  • Page 232: Multi-Line Connections (Pbx)

    Home > > Telephone Services and External Devices > Multi-line Connections (PBX) Multi-line Connections (PBX) We suggest you ask the company that installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls.

  • Page 233: Fax Reports

    Home > > Fax Reports Fax Reports The Transmission Verification Report and the Fax Journal are available to confirm the results of fax transmission. • Print a Transmission Verification Report • Print a Fax Journal...

  • Page 234: Print A Transmission Verification Report

    Home > > Fax Reports > Print a Transmission Verification Report Print a Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax. This report lists the receiving party's name or fax number, the time and date of transmission, duration of transmission, number of pages sent, and whether or not the transmission was successful.

  • Page 235: Print A Fax Journal

    Home > > Fax Reports > Print a Fax Journal Print a Fax Journal You can set the machine to print a Fax Journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). 1. Press [Settings] >...

  • Page 236: Pc-Fax

    Home > > PC-FAX PC-FAX • PC-FAX for Windows...

  • Page 237: Pc-Fax For Windows

    Home > > PC-FAX > PC-FAX for Windows PC-FAX for Windows • PC-FAX Overview (Windows) • Send a Fax Using PC-FAX (Windows) • Receive Faxes on Your Computer (Windows)

  • Page 238: Pc-Fax Overview (Windows)

    Home > > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) PC-FAX Overview (Windows) Reduce paper consumption and save time by using PC-FAX software to send faxes directly from your machine. • Configure PC-FAX (Windows) • Configure your PC-Fax Address Book (Windows)

  • Page 239: Configure Pc-Fax (Windows)

    (Windows 8.1 and Windows 10) Launch (KONICA MINOLTA Utilities), and then click the drop-down list and select your model name (if not already selected). Click PC-FAX in the left navigation bar, and then click Setup Sending. The PC-FAX Setup dialog box appears.
  • Page 240 Related Topics: • Transfer Faxes to Your Computer...

  • Page 241: Configure Your Pc-Fax Address Book (Windows)

    Home > > PC-FAX > PC-FAX for Windows > PC-FAX Overview (Windows) > Configure your PC-Fax Address Book (Windows) Configure your PC-Fax Address Book (Windows) Add, edit and delete members and groups to personalise your Address Book. • Add a Member to the Address Book (Windows) •...

  • Page 242: Add A Member To The Address Book (Windows)

    (Windows 8.1 and Windows 10) Launch (KONICA MINOLTA Utilities), and then click the drop-down list and select your model name (if not already selected). Click PC-FAX in the left navigation bar, and then click Address Book (Send). The Address Book dialog box appears.
  • Page 243 3. Type the member's information in the corresponding fields. Only the Name field is required. 4. Click OK. Related Information • Configure your PC-Fax Address Book (Windows)

  • Page 244: Create A Group In The Address Book (Windows)

    (Windows 8.1 and Windows 10) Launch (KONICA MINOLTA Utilities), and then click the drop-down list and select your model name (if not already selected). Click PC-FAX in the left navigation bar, and then click Address Book (Send). The Address Book dialog box appears.
  • Page 245 3. Type the name of the new group in the Group Name field. 4. In the Available Names field, select each name you want to include in the group, and then click Add >>. Members added to the group appear in the Group Members box. 5.

  • Page 246: Edit Member Or Group Information (Windows)

    (Windows 8.1 and Windows 10) Launch (KONICA MINOLTA Utilities), and then click the drop-down list and select your model name (if not already selected). Click PC-FAX in the left navigation bar, and then click Address Book (Send). The Address Book dialog box appears.

  • Page 247: Delete A Member Or Group (Windows)

    (Windows 8.1 and Windows 10) Launch (KONICA MINOLTA Utilities), and then click the drop-down list and select your model name (if not already selected). Click PC-FAX in the left navigation bar, and then click Address Book (Send). The Address Book dialog box appears.

  • Page 248: Export The Address Book (Windows)

    (Windows 8.1 and Windows 10) Launch (KONICA MINOLTA Utilities), and then click the drop-down list and select your model name (if not already selected). Click PC-FAX in the left navigation bar, and then click Address Book (Send). The Address Book dialog box appears.
  • Page 249 Select and add the items in the order you want them listed. 5. If you are exporting to an ASCII file, under the Divide Character section, select the Tab or Comma option to separate the data fields. 6. Click OK. 7.

  • Page 250: Import Information To The Address Book (Windows)

    (Windows 8.1 and Windows 10) Launch (KONICA MINOLTA Utilities), and then click the drop-down list and select your model name (if not already selected). Click PC-FAX in the left navigation bar, and then click Address Book (Send). The Address Book dialog box appears.
  • Page 251 You must select and add fields from the Available Items list in the same order they are listed in the import text file. 5. If you are importing an ASCII file, under the Divide Character section, select the Tab or Comma option to separate the data fields.

  • Page 252: Send A Fax Using Pc-Fax (Windows)

    1. Create a file in any application on your computer. 2. Select the print command in your application. 3. Select KONICA MINOLTA XXXX PC-FAX (where XXXX is the name of your model) as your printer, and then complete your print operation.

  • Page 253: Receive Faxes On Your Computer (Windows)

    Home > > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer (Windows) Receive Faxes on Your Computer (Windows) Use PC-FAX software to receive faxes on your computer, screen them and print only those faxes you want. • Receive Faxes Using PC-FAX Receive (Windows)

  • Page 254: Receive Faxes Using Pc-Fax Receive (Windows)

    Home > > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer (Windows) > Receive Faxes Using PC-FAX Receive (Windows) Receive Faxes Using PC-FAX Receive (Windows) The PC-FAX Receive software lets you view and store faxes on your computer. It is automatically installed when you install the software and drivers and works on locally or network-connected machines.
  • Page 255 (Windows 8.1 and Windows 10) Launch (KONICA MINOLTA Utilities), and then click the drop-down list and select your model name (if not already selected). Click PC-FAX in the left navigation bar, and then click Receive. 2. Confirm the message and click Yes.

  • Page 256: Set Up Your Computer For Pc-Fax Receiving (Windows)

    Home > > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer (Windows) > Receive Faxes Using PC-FAX Receive (Windows) > Run PC-FAX Receive on Your Computer (Windows) > Set Up Your Computer for PC-FAX Receiving (Windows) Set Up Your Computer for PC-FAX Receiving (Windows) 1.
  • Page 257 Home > > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer (Windows) > Receive Faxes Using PC-FAX Receive (Windows) > Run PC-FAX Receive on Your Computer (Windows) > Add Your Machine to PC-FAX Receiving (Windows) Add Your Machine to PC-FAX Receiving (Windows) •...
  • Page 258 5. To change the computer name that will appear on the machine's LCD, type the new name in the Enter your PC display name (Max 15 Characters) field. 6. Click OK. Related Information • Run PC-FAX Receive on Your Computer (Windows)
  • Page 259 Home > > PC-FAX > PC-FAX for Windows > Receive Faxes on Your Computer (Windows) > Receive Faxes Using PC-FAX Receive (Windows) > View Received Messages (Windows) View Received Messages (Windows) Receiving Status Icon Indicated Status Standby mode No unread messages Receiving messages Messages received Unread messages...
  • Page 260 Even after closing the window, PC-FAX Receive is active and the (PC-Fax Receive (Ready) ) icon will remain in your computer task tray. To close PC-FAX Receive, click the icon in the computer task tray and click Close. Related Information •...

  • Page 261: Print Data Directly From A Usb Flash Drive

    Home > Print Data Directly from a USB Flash Drive Print Data Directly from a USB Flash Drive You can print photos directly from digital camera media or a USB flash drive, or scan documents and save them directly to a USB flash drive. Supported file types are PDF, JPEG, TIFF, XPS, and PRN.

  • Page 262: Compatible Usb Flash Drives

    Home > Print Data Directly from a USB Flash Drive > Compatible USB Flash Drives Compatible USB Flash Drives IMPORTANT The USB direct interface supports only USB flash drives, PictBridge-compatible cameras and digital cameras that use the USB mass storage standard. Other USB devices are not supported. Compatible USB Flash Drives USB Class USB Mass Storage Class...

  • Page 263: Print Data Directly From A Usb Flash Drive Or Digital Camera Supporting Mass Storage

    Home > Print Data Directly from a USB Flash Drive > Print Data Directly from a USB Flash Drive or Digital Camera Supporting Mass Storage Print Data Directly from a USB Flash Drive or Digital Camera Supporting Mass Storage • Make sure your digital camera is turned on.
  • Page 264 • [Multiple Page] • [Orientation] • [2-sided] • [Collate] • [Tray Use] • [Print Quality] • [PDF Option] NOTE Depending on the file type, some of these settings may not appear. 6. Press [OK]. 7. Enter the number of copies you want. 8.

  • Page 265: Create A Prn File For Direct Printing (Windows)

    Home > Print Data Directly from a USB Flash Drive > Create a PRN File for Direct Printing (Windows) Create a PRN File for Direct Printing (Windows) These instructions may vary depending on your print application and operating system. 1. Select the print command in your application. 2.

  • Page 266: Network

    Home > Network Network • Get Started • Network Management Software and Utilities • Additional Methods of Configuring Your Machine for a Wireless Network • Advanced Network Features • Technical Information for Advanced Users...

  • Page 267: Get Started

    Home > Network > Get Started Get Started We recommend setting up and connecting to your network using the Drivers & Utilities CD. This section provides more information about network connection types, introduces various methods to manage your network and explains some useful network features of your machine.

  • Page 268: Supported Basic Network Features

    Home > Network > Get Started > Supported Basic Network Features Supported Basic Network Features The print server supports various features depending on the operating system. Use this table to see which network features and connections are supported by each operating system. Operating Systems Windows 7 Windows Server...

  • Page 269: Network Management Software And Utilities

    Home > Network > Network Management Software and Utilities Network Management Software and Utilities Configure and change your machine's network settings using a management utility. • Learn about Network Management Software and Utilities • Change Machine Settings from Your Computer •...

  • Page 270: Learn About Network Management Software And Utilities

    Home > Network > Network Management Software and Utilities > Learn about Network Management Software and Utilities Learn about Network Management Software and Utilities Web Based Management Web Based Management is a utility that uses a standard web browser to manage your machine using the Hyper Text Transfer Protocol (HTTP) or Hyper Text Transfer Protocol over Secure Socket Layer (HTTPS).

  • Page 271: Additional Methods Of Configuring Your Machine For A Wireless Network

    Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network Additional Methods of Configuring Your Machine for a Wireless Network To connect your machine to your wireless network, we recommend using the Drivers & Utilities CD. •...

  • Page 272: Before Configuring Your Machine For A Wireless Network

    Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Before Configuring Your Machine for a Wireless Network Before Configuring Your Machine for a Wireless Network Before attempting to configure a wireless network, confirm the following: •...

  • Page 273: Configure Your Machine For A Wireless Network

    Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Configure Your Machine for a Wireless Network Configure Your Machine for a Wireless Network 1. Turn on your computer and put the Drivers & Utilities CD into your CD-ROM drive. 2.

  • Page 274: Configure Your Machine For A Wireless Network Using The One Push Method Of Wi-Fi Protected Setup ™ (Wps)

    Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Configure ™ Your Machine for a Wireless Network Using the One Push Method of Wi-Fi Protected Setup (WPS) Configure Your Machine for a Wireless Network Using the One Push ™...

  • Page 275: Configure Your Machine For A Wireless Network Using The Pin Method Of Wi-Fi Protected Setup (Wps)

    Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Configure ™ Your Machine for a Wireless Network Using the PIN Method of Wi-Fi Protected Setup (WPS) Configure Your Machine for a Wireless Network Using the PIN Method ™...
  • Page 276 Routers or access points that support WPS are marked with this symbol: 1. Press [ ] [Settings] > [All Settings] > [Network] > [WLAN] > [WPS w/ PIN Code]. 2. When [Enable WLAN?] appears, press [Yes]. This will start the wireless setup wizard. To cancel, press [No]. 3.
  • Page 277 • To use a Windows 7, Windows 8.1, or Windows 10 computer as a Registrar, you must register it to your network in advance. For more information, see the instructions supplied with your wireless LAN access point/router. • If you use Windows 7, Windows 8.1, or Windows 10 as a Registrar, you can install the printer driver after the wireless configuration by following the on-screen instructions.

  • Page 278: Configure Your Machine For A Wireless Network In Ad-Hoc Mode (For Ieee 802.11B/G/N)

    Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Configure Your Machine for a Wireless Network in Ad-Hoc Mode (For IEEE 802.11b/g/n) Configure Your Machine for a Wireless Network in Ad-Hoc Mode (For IEEE 802.11b/g/n) •...
  • Page 279 Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Configure Your Machine for a Wireless Network in Ad-Hoc Mode (For IEEE 802.11b/g/n) > Configure Your Machine for a Wireless Network in Ad-Hoc Mode Using a New SSID Configure Your Machine for a Wireless Network in Ad-Hoc Mode Using a New SSID You must connect to a new SSID from your computer when it is configured for Ad-Hoc mode.

  • Page 280: Configure Your Machine For A Wireless Network In Ad-Hoc Mode Using An Existing Ssid

    Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Configure Your Machine for a Wireless Network in Ad-Hoc Mode (For IEEE 802.11b/g/n) > Configure Your Machine for a Wireless Network in Ad-Hoc Mode Using an Existing SSID Configure Your Machine for a Wireless Network in Ad-Hoc Mode Using an Existing SSID If you are trying to pair your machine to a computer that is already in Ad-Hoc mode and has a configured SSID,...
  • Page 281 • Wireless LAN Report Error Codes...

  • Page 282: Configure Your Machine For A Wireless Network Using The Machine's Control Panel Setup Wizard

    Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Configure Your Machine for a Wireless Network Using the Machine's Control Panel Setup Wizard Configure Your Machine for a Wireless Network Using the Machine's Control Panel Setup Wizard Before configuring your machine, we recommend writing down your wireless network settings.
  • Page 283 Related Information • Additional Methods of Configuring Your Machine for a Wireless Network Related Topics: • How to Enter Text on Your Machine • Wireless LAN Report Error Codes...

  • Page 284: Configure Your Machine For A Wireless Network When The Ssid Is Not Broadcast

    Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Configure Your Machine for a Wireless Network When the SSID Is Not Broadcast Configure Your Machine for a Wireless Network When the SSID Is Not Broadcast Before configuring your machine, we recommend writing down your wireless network settings.
  • Page 285 If your wireless device is connected successfully, the machine's LCD displays [Connected]. Related Information • Additional Methods of Configuring Your Machine for a Wireless Network Related Topics: • I Cannot Complete the Wireless Network Setup Configuration • How to Enter Text on Your Machine •...

  • Page 286: Configure Your Machine For An Enterprise Wireless Network

    Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Configure Your Machine for an Enterprise Wireless Network Configure Your Machine for an Enterprise Wireless Network Before configuring your machine, we recommend writing down your wireless network settings. You will need this information before you continue with the configuration.
  • Page 287 • If you configure your machine using EAP-TLS authentication, you must install the client certificate issued by a CA before you start configuration. Contact your network administrator about the client certificate. If you have installed more than one certificate, we recommend writing down the certificate name you want to use.

  • Page 288: Use Wi-Fi Direct

    Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Use Wi-Fi ® Direct ® Use Wi-Fi Direct • Print or Scan from Your Mobile Device Using Wi-Fi Direct • Configure Your Wi-Fi Direct Network •...

  • Page 289: Print Or Scan From Your Mobile Device Using Wi-Fi Direct

    Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Use Wi-Fi ® Direct > Print or Scan from Your Mobile Device Using Wi-Fi Direct Print or Scan from Your Mobile Device Using Wi-Fi Direct ®...

  • Page 290: Configure Your Wi-Fi Direct Network

    Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Use Wi-Fi ® Direct > Configure Your Wi-Fi Direct Network Configure Your Wi-Fi Direct Network Configure your Wi-Fi Direct network settings from your machine's control panel. •...

  • Page 291: Wi-Fi Direct Network Configuration Overview

    Method of Wi-Fi Protected Setup (WPS). To use Konica Minolta Mobile Print functionality in a Wi-Fi Direct network configured by one-push configuration using Wi-Fi Direct or by PIN Method configuration using Wi-Fi Direct, the device you use to configure Wi-Fi Direct ™...

  • Page 292: Configure Your Wi-Fi Direct Network Using The One-Push Method

    Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Use Wi-Fi ® Direct > Configure Your Wi-Fi Direct Network > Configure Your Wi-Fi Direct Network Using the One-Push Method Configure Your Wi-Fi Direct Network Using the One-Push Method If your mobile device supports Wi-Fi Direct, follow these steps to configure a Wi-Fi Direct network.

  • Page 293: Configure Your Wi-Fi Direct Network Using The One-Push Method Of Wi-Fi Protected Setup ™ (Wps)

    Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Use Wi-Fi ® Direct > Configure Your Wi-Fi Direct Network > Configure Your Wi-Fi Direct Network Using the One-Push ™ Method of Wi-Fi Protected Setup (WPS) Configure Your Wi-Fi Direct Network Using the One-Push Method of Wi- ™...

  • Page 294: Configure Your Wi-Fi Direct Network Using The Pin Method

    Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Use Wi-Fi ® Direct > Configure Your Wi-Fi Direct Network > Configure Your Wi-Fi Direct Network Using the PIN Method Configure Your Wi-Fi Direct Network Using the PIN Method If your mobile device supports the PIN Method of Wi-Fi Direct, follow these steps to configure a Wi-Fi Direct network: When the machine receives the Wi-Fi Direct request from your mobile device, the message [Wi-Fi...

  • Page 295: Configure Your Wi-Fi Direct Network Using The Pin Method Of Wi-Fi Protected Setup ™ (Wps)

    Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Use Wi-Fi ® Direct > Configure Your Wi-Fi Direct Network > Configure Your Wi-Fi Direct Network Using the PIN Method ™ of Wi-Fi Protected Setup (WPS) Configure Your Wi-Fi Direct Network Using the PIN Method of Wi-Fi ™...

  • Page 296: Configure Your Wi-Fi Direct Network Manually

    Home > Network > Additional Methods of Configuring Your Machine for a Wireless Network > Use Wi-Fi ® Direct > Configure Your Wi-Fi Direct Network > Configure Your Wi-Fi Direct Network Manually Configure Your Wi-Fi Direct Network Manually If your mobile device does not support Wi-Fi Direct or WPS, you must configure a Wi-Fi Direct network manually. When the machine receives the Wi-Fi Direct request from your mobile device, the message [Wi-Fi Direct connection request received.

  • Page 297: Advanced Network Features

    Home > Network > Advanced Network Features Advanced Network Features • Print the Network Configuration Report • Configure Your Mail Server Settings Using Web Based Management • Configure the Machine for Email or Internet Fax (I-Fax) • I-Fax Options • Use the Send Fax to Server Feature •...

  • Page 298: Print The Network Configuration Report

    Home > Network > Advanced Network Features > Print the Network Configuration Report Print the Network Configuration Report The Network Configuration Report lists the network configuration, including the network print server settings. • Node Name: The Node Name appears on the current Network Configuration Report. The default Node Name is "KMNxxxxxxxxxxxx"...

  • Page 299: Configure Your Mail Server Settings Using Web Based Management

    Home > Network > Advanced Network Features > Configure Your Mail Server Settings Using Web Based Management Configure Your Mail Server Settings Using Web Based Management Use Web Based Management to configure your machine to connect with your mail server. 1.
  • Page 300 The Test Send/Receive E-mail Configuration dialog box appears. 10. Follow the instructions in the dialog box to test the current settings. Related Information • Advanced Network Features...

  • Page 301: Configure The Machine For Email Or Internet Fax (I-Fax)

    Home > Network > Advanced Network Features > Configure the Machine for Email or Internet Fax (I-Fax) Configure the Machine for Email or Internet Fax (I-Fax) Before using I-Fax, configure your machine to communicate with your network and mail server. You can configure these items using the machine's control panel, Web Based Management or Remote setup.

  • Page 302: Fax Using The Internet (I-Fax)

    Home > Network > Advanced Network Features > Configure the Machine for Email or Internet Fax (I- Fax) > Fax Using the Internet (I-Fax) Fax Using the Internet (I-Fax) With Internet Fax (I-Fax), you can send and receive fax documents using the Internet as the transport mechanism.
  • Page 303 Home > Network > Advanced Network Features > Configure the Machine for Email or Internet Fax (I- Fax) > Fax Using the Internet (I-Fax) > Important Information about Internet Fax (I-Fax) Important Information about Internet Fax (I-Fax) I-Fax communication on a LAN is very similar to communication via email; however, it is different from fax communication using standard phone lines.

  • Page 304: Initial Setup For Email Or Internet Fax (I-Fax)

    Home > Network > Advanced Network Features > Configure the Machine for Email or Internet Fax (I- Fax) > Initial Setup for Email or Internet Fax (I-Fax) Initial Setup for Email or Internet Fax (I-Fax) Before sending your I-Fax, use the control panel, Web Based Management, or Remote Setup to configure the following optional items: •...

  • Page 305: Send An Internet Fax (I-Fax)

    Home > Network > Advanced Network Features > Configure the Machine for Email or Internet Fax (I- Fax) > Send an Internet Fax (I-Fax) Send an Internet Fax (I-Fax) Sending an I-Fax is like sending a normal fax. Make sure that your recipient's information is saved in your email address book, and load the document you want to I-Fax into your machine.

  • Page 306: Poll The Server Manually

    Home > Network > Advanced Network Features > Configure the Machine for Email or Internet Fax (I- Fax) > Poll the Server Manually Poll the Server Manually 1. Press [Settings] > [All Settings] > [Network] > [E-mail/IFAX] > [Manual Receive]. 2.

  • Page 307: How Your Computer Receives An I-Fax

    Home > Network > Advanced Network Features > Configure the Machine for Email or Internet Fax (I- Fax) > How Your Computer Receives an I-Fax How Your Computer Receives an I-Fax When your computer receives an I-Fax, you will receive an email in your email application. The incoming I-Fax is attached to an email message that notifies you in its Subject line that your email server has received an I-Fax.

  • Page 308: Forward Received Email And Fax Messages

    Home > Network > Advanced Network Features > Configure the Machine for Email or Internet Fax (I- Fax) > Forward Received Email and Fax Messages Forward Received Email and Fax Messages Use I-Fax feature to forward email or standard fax messages to another computer, to a fax machine, or to another I-Fax machine.

  • Page 309: Relay Broadcast

    Home > Network > Advanced Network Features > Configure the Machine for Email or Internet Fax (I- Fax) > Relay Broadcast Relay Broadcast A Relay Broadcast is when your machine receives a message over the Internet and then relays it to another fax machine using conventional telephone lines.
  • Page 310 Related Information • Configure the Machine for Email or Internet Fax (I-Fax) • Relay Broadcast from Your Machine • Relay Broadcast from Your Computer...
  • Page 311 Home > Network > Advanced Network Features > Configure the Machine for Email or Internet Fax (I- Fax) > Relay Broadcast > Relay Broadcast from Your Machine Relay Broadcast from Your Machine Use the Relay Broadcast Function to send email from your machine to a conventional fax machine. 123456789 1.
  • Page 312 Related Information • Relay Broadcast Related Topics: • How to Enter Text on Your Machine...

  • Page 313: Relay Broadcast From Your Computer

    Home > Network > Advanced Network Features > Configure the Machine for Email or Internet Fax (I- Fax) > Relay Broadcast > Relay Broadcast from Your Computer Relay Broadcast from Your Computer Use the Relay Broadcast Function to send email from your computer to a conventional fax machine. Some email applications do not support sending an email to multiple fax numbers.

  • Page 314: I-Fax Options

    Home > Network > Advanced Network Features > I-Fax Options I-Fax Options • Internet Fax (I-Fax) Verification Mail • Error Mail • Configure the Machine for Email or Internet Fax (I-Fax)

  • Page 315: Internet Fax (I-Fax) Verification Mail

    Home > Network > Advanced Network Features > I-Fax Options > Internet Fax (I-Fax) Verification Mail Internet Fax (I-Fax) Verification Mail • Verification Mail for sending allows you to request notification from the receiving station where your I-Fax or email was received and processed. •...

  • Page 316: Enable Send Notifications For Tx Verification Mail

    Home > Network > Advanced Network Features > I-Fax Options > Internet Fax (I-Fax) Verification Mail > Enable Send Notifications for TX Verification Mail Enable Send Notifications for TX Verification Mail 1. Press [ ] [Settings] > [All Settings] > [Network] > [E-mail/IFAX] > [Setup Mail TX] > [Notification].

  • Page 317: Enable Receive Notification For Tx Verification Mail

    Home > Network > Advanced Network Features > I-Fax Options > Internet Fax (I-Fax) Verification Mail > Enable Receive Notification for TX Verification Mail Enable Receive Notification for TX Verification Mail 1. Press [ ] [Settings] > [All Settings] > [Network] > [E-mail/IFAX] > [Setup Mail RX] > [Notification].

  • Page 318: Error Mail

    Home > Network > Advanced Network Features > I-Fax Options > Error Mail Error Mail If there is a delivery error while sending an I-Fax, the mail server will send an error message back to this machine and the error message will be printed. If there is an error while receiving an I-Fax, an error message will be printed, for example, "The message being sent to the machine was not in a TIFF-F format."...

  • Page 319: Use The Send Fax To Server Feature

    Home > Network > Advanced Network Features > Use the Send Fax to Server Feature Use the Send Fax to Server Feature The Fax to Server feature allows the machine to scan a document and send it over the network to a separate fax server.

  • Page 320: Before Sending A Fax To The Fax Server

    Home > Network > Advanced Network Features > Use the Send Fax to Server Feature > Before Sending a Fax to the Fax Server Before Sending a Fax to the Fax Server To send a document to the fax server, the correct syntax for that server must be used. The destination fax number must be sent with a prefix and a suffix that match the parameters used by the fax server.

  • Page 321: Enable Fax To Server

    Home > Network > Advanced Network Features > Use the Send Fax to Server Feature > Enable Fax to Server Enable Fax to Server • Store the prefix/suffix address for the fax server in your machine. 1. Press [ ] [Settings] > [All Settings] > [Network] > [Fax to Server]. 2.

  • Page 322: Operate Fax To Server

    Home > Network > Advanced Network Features > Use the Send Fax to Server Feature > Operate Fax to Server Operate Fax to Server 1. Place the document in the ADF or on the scanner glass. 2. Enter the fax number. 3.

  • Page 323: Print The Wlan Report

    Home > Network > Advanced Network Features > Print the WLAN Report Print the WLAN Report The WLAN Report reflects your machine's wireless status. If the wireless connection fails, check the error code on the printed report. 1. Press [ ] [Settings] >...

  • Page 324: Wireless Lan Report Error Codes

    Home > Network > Advanced Network Features > Print the WLAN Report > Wireless LAN Report Error Codes Wireless LAN Report Error Codes If the Wireless LAN Report shows that the connection failed, check the error code on the printed report and see the corresponding instructions in the table: Error Code Problem and Recommended Solutions...
  • Page 325 Error Code Problem and Recommended Solutions TS-04 The Authentication/Encryption methods used by the selected wireless access point/router are not supported by your machine. For infrastructure mode, change the authentication and encryption methods of the wireless access point/router. Your machine supports the following authentication methods: •...

  • Page 326: Configure And Operate Ldap Search

    Home > Network > Advanced Network Features > Configure and Operate LDAP Search Configure and Operate LDAP Search The LDAP feature allows you to search for information, such as fax numbers and email addresses, on your server. When you use the Fax, I-Fax, or Scan to Email server feature, you can use the LDAP search to find fax numbers or email addresses.

  • Page 327: Change Ldap Configuration Using Web Based Management

    Home > Network > Advanced Network Features > Configure and Operate LDAP Search > Change LDAP Configuration Using Web Based Management Change LDAP Configuration Using Web Based Management Use Web Based Management to configure your LDAP settings in a web browser. 1.
  • Page 328 Home > Network > Advanced Network Features > Configure and Operate LDAP Search > Perform an LDAP Search Using Your Machine's Control Panel Perform an LDAP Search Using Your Machine's Control Panel After you configure LDAP settings, you can use the LDAP search feature to find fax numbers or email addresses to use for: •...

  • Page 329: Synchronize Time With The Sntp Server Using Web Based Management

    Home > Network > Advanced Network Features > Synchronize Time with the SNTP Server Using Web Based Management Synchronize Time with the SNTP Server Using Web Based Management The Simple Network Time Protocol (SNTP) is used to synchronize the time used by the machine for authentication with the SNTP time server.

  • Page 330: Configure Date And Time Using Web Based Management

    Home > Network > Advanced Network Features > Synchronize Time with the SNTP Server Using Web Based Management > Configure Date and Time Using Web Based Management Configure Date and Time Using Web Based Management Configure date and time to synchronize the time used by the machine with the SNTP time server. This feature is not available in some countries.

  • Page 331: Configure The Sntp Protocol Using Web Based Management

    Home > Network > Advanced Network Features > Synchronize Time with the SNTP Server Using Web Based Management > Configure the SNTP Protocol Using Web Based Management Configure the SNTP Protocol Using Web Based Management Configure the SNTP protocol to synchronize the time the machine uses for authentication with the time kept by the SNTP time server.
  • Page 332 Option Description Primary SNTP Server Type the server address (up to 64 characters). Address The secondary SNTP server address is used as a backup to the primary Secondary SNTP Server SNTP server address. If the primary server is unavailable, the machine will Address contact the secondary SNTP server.

  • Page 333: Technical Information For Advanced Users

    Home > Network > Technical Information for Advanced Users Technical Information for Advanced Users • Gigabit Ethernet (Wired Network Only) • Reset the Network Settings to the Factory Settings...

  • Page 334: Gigabit Ethernet (Wired Network Only)

    Home > Network > Technical Information for Advanced Users > Gigabit Ethernet (Wired Network Only) Gigabit Ethernet (Wired Network Only) Related Models: bizhub 5020i Your machine supports 1000BASE-T Gigabit Ethernet. To connect to a 1000BASE-T Gigabit Ethernet Network, you must set the machine’s Ethernet link mode to Auto from the machine’s control panel or Web Based Management (web browser).

  • Page 335: Configure The Gigabit Ethernet Settings Using Web Based Management

    Home > Network > Technical Information for Advanced Users > Gigabit Ethernet (Wired Network Only) > Configure the Gigabit Ethernet Settings Using Web Based Management Configure the Gigabit Ethernet Settings Using Web Based Management Related Models: bizhub 5020i 1. Start your web browser. 2.

  • Page 336: Reset The Network Settings To The Factory Settings

    Home > Network > Technical Information for Advanced Users > Reset the Network Settings to the Factory Settings Reset the Network Settings to the Factory Settings You can use your machine's control panel to reset the print server to its default factory settings. This resets all information, such as the password and IP address.

  • Page 337: Security

    Home > Security Security • Lock the Machine Settings • Network Security Features...

  • Page 338: Lock The Machine Settings

    Home > Security > Lock the Machine Settings Lock the Machine Settings Before turning on the machine's Access Lock, make a careful note of your password. If you forget the password, you must reset all passwords stored in the machine by contacting your administrator or customer support. •...

  • Page 339: About Using Setting Lock

    Home > Security > Lock the Machine Settings > About Using Setting Lock About Using Setting Lock Use the Setting Lock feature to block unauthorised access to machine settings. When Setting Lock is set to [On], you cannot access the machine settings without entering the password. •...

  • Page 340: Set The Setting Lock Password

    Home > Security > Lock the Machine Settings > About Using Setting Lock > Set the Setting Lock Password Set the Setting Lock Password 1. Press [Settings] > [All Settings] > [General Setup] > [Setting Lock]. 2. Enter a four-digit number for the password. 3.

  • Page 341: Change The Setting Lock Password

    Home > Security > Lock the Machine Settings > About Using Setting Lock > Change the Setting Lock Password Change the Setting Lock Password 1. Press [Settings] > [All Settings] > [General Setup] > [Setting Lock] > [Set Password]. 2. Enter the current four-digit password. 3.
  • Page 342 Home > Security > Lock the Machine Settings > About Using Setting Lock > Turn Setting Lock On Turn Setting Lock On 1. Press [Settings] > [All Settings] > [General Setup] > [Setting Lock] > [Lock Off⇒On]. 2. Enter the current four-digit password. 3.

  • Page 343: Network Security Features

    Home > Security > Network Security Features Network Security Features • Before Using Network Security Features • Secure Function Lock 3.0 • Use Active Directory Authentication • Use LDAP Authentication • Manage Your Network Machine Securely Using SSL/TLS • Manage Your Network Machine Securely Using IPsec •...

  • Page 344: Before Using Network Security Features

    Home > Security > Network Security Features > Before Using Network Security Features Before Using Network Security Features Your machine employs some of the latest network security and encryption protocols available today. These network features can be integrated into your overall network security plan to help protect your data and prevent unauthorised access to the machine.

  • Page 345: Secure Function Lock 3.0

    Home > Security > Network Security Features > Secure Function Lock 3.0 Secure Function Lock 3.0 Secure Function Lock 3.0 increases security by restricting the functions available on your machine. • Before Using Secure Function Lock 3.0 • Configure Secure Function Lock 3.0 Using Web Based Management •...

  • Page 346: Before Using Secure Function Lock

    Home > Security > Network Security Features > Secure Function Lock 3.0 > Before Using Secure Function Lock 3.0 Before Using Secure Function Lock 3.0 Use Secure Function Lock to configure passwords, set specific user page limits, and grant access to some or all of the functions listed here.

  • Page 347: Configure Secure Function Lock 3.0 Using Web Based Management

    Home > Security > Network Security Features > Secure Function Lock 3.0 > Configure Secure Function Lock 3.0 Using Web Based Management Configure Secure Function Lock 3.0 Using Web Based Management 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
  • Page 348 Home > Security > Network Security Features > Secure Function Lock 3.0 > Scan Using Secure Function Lock 3.0 Scan Using Secure Function Lock 3.0 Setting Scan restrictions (for administrators) Secure Function Lock 3.0 allows an administrator to restrict which users are allowed to scan. When the Scan feature is set to Off for the public user setting, only users who have the Scan check box selected will be able to scan.

  • Page 349: Configure Public Mode For Secure Function Lock

    Home > Security > Network Security Features > Secure Function Lock 3.0 > Configure Public Mode for Secure Function Lock 3.0 Configure Public Mode for Secure Function Lock 3.0 Use the Secure Function Lock screen to set up Public Mode, which limits the functions available to public users. Public users will not need to enter a password to access the features made available through Public Mode settings.

  • Page 350: Additional Secure Function Lock 3.0 Features

    Home > Security > Network Security Features > Secure Function Lock 3.0 > Additional Secure Function Lock 3.0 Features Additional Secure Function Lock 3.0 Features Configure the following features in the Secure Function Lock screen: All Counter Reset Click All Counter Reset, in the Page Counters column, to reset the page counter. Export to CSV file Click Export to CSV file, to export the current page counter including User List / Restricted Functions information as a CSV file.

  • Page 351: Register A New Id Card Using Machine's Control Panel

    Home > Security > Network Security Features > Secure Function Lock 3.0 > Register a new ID Card Using Machine's Control Panel Register a new ID Card Using Machine's Control Panel Related Models: bizhub 5020i 1. Touch the ID card logo on the machine's control panel with a registered ID Card. 2.

  • Page 352: Use Active Directory Authentication

    Home > Security > Network Security Features > Use Active Directory Authentication Use Active Directory Authentication • Introduction to Active Directory Authentication • Configure Active Directory Authentication Using Web Based Management • Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory Authentication)

  • Page 353: Introduction To Active Directory Authentication

    Home > Security > Network Security Features > Use Active Directory Authentication > Introduction to Active Directory Authentication Introduction to Active Directory Authentication Active Directory Authentication restricts the use of your machine. If Active Directory Authentication is enabled, the machine's control panel will be locked. You cannot change the machine's settings until you enter a User ID and password.

  • Page 354: Configure Active Directory Authentication Using Web Based Management

    Home > Security > Network Security Features > Use Active Directory Authentication > Configure Active Directory Authentication Using Web Based Management Configure Active Directory Authentication Using Web Based Management Active Directory authentication supports Kerberos authentication and NTLMv2 authentication. You must configure the SNTP protocol (network time server) and DNS server configuration for authentication.
  • Page 355 Related Information • Use Active Directory Authentication...
  • Page 356 Home > Security > Network Security Features > Use Active Directory Authentication > Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory Authentication) Log On to Change the Machine Settings Using the Machine's Control Panel (Active Directory Authentication) When Active Directory Authentication is enabled, the machine's control panel will be locked until you enter your User ID and password on the machine's control panel.

  • Page 357: Use Ldap Authentication

    Home > Security > Network Security Features > Use LDAP Authentication Use LDAP Authentication • Introduction to LDAP Authentication • Configure LDAP Authentication Using Web Based Management • Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication)

  • Page 358: Introduction To Ldap Authentication

    Home > Security > Network Security Features > Use LDAP Authentication > Introduction to LDAP Authentication Introduction to LDAP Authentication LDAP Authentication restricts the use of your machine. If LDAP Authentication is enabled, the machine's control panel will be locked. You cannot change the machine's settings until you enter a User ID and password. LDAP Authentication offers the following features: •...

  • Page 359: Configure Ldap Authentication Using Web Based Management

    Home > Security > Network Security Features > Use LDAP Authentication > Configure LDAP Authentication Using Web Based Management Configure LDAP Authentication Using Web Based Management 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
  • Page 360 Home > Security > Network Security Features > Use LDAP Authentication > Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication) Log On to Change the Machine Settings Using the Machine's Control Panel (LDAP Authentication) When LDAP Authentication is enabled, the machine's control panel will be locked until you enter your User ID and password on the machine's control panel.

  • Page 361: Manage Your Network Machine Securely Using Ssl/Tls

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/TLS Manage Your Network Machine Securely Using SSL/TLS • Introduction to SSL/TLS • Certificates and Web Based Management • Manage Your Network Machine Securely Using Web Based Management •...

  • Page 362: Introduction To Ssl/Tls

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Introduction to SSL/TLS Introduction to SSL/TLS Secure Socket Layer (SSL) or Transport Layer Security (TLS) is an effective method of protecting data sent over a local or wide area network (LAN or WAN).

  • Page 363: Brief History Of Ssl/Tls

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Introduction to SSL/TLS > Brief History of SSL/TLS Brief History of SSL/TLS SSL/TLS was originally created to secure web traffic information, particularly data sent between web browsers and servers.

  • Page 364: Benefits Of Using Ssl/Tls

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Introduction to SSL/TLS > Benefits of Using SSL/TLS Benefits of Using SSL/TLS The primary benefit of using SSL/TLS on your machines is to guarantee secure printing over an IP network by restricting unauthorised users from reading data sent to the machine.

  • Page 365: Certificates And Web Based Management

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management Certificates and Web Based Management You must configure a certificate to manage your machine securely using SSL/TLS. You must use Web Based Management to configure a certificate.

  • Page 366: Supported Security Certificate Features

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Supported Security Certificate Features Supported Security Certificate Features Your machine supports the use of multiple security certificates, which allows secure management, authentication, and communication with the machine.

  • Page 367: Create And Install A Certificate

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate Create and Install a Certificate • Step by Step Guide for Creating and Installing a Certificate •...

  • Page 368: Self-Signed Certificate

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Step by Step Guide for Creating and Installing a Certificate Step by Step Guide for Creating and Installing a Certificate There are two options when choosing a security certificate: use a self-signed certificate or use a certificate from a Certificate Authority (CA).

  • Page 369: Create And Install A Self-Signed Certificate

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Self- signed Certificate Create and Install a Self-signed Certificate •...

  • Page 370: Create A Self-Signed Certificate

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Self- signed Certificate > Create a Self-signed Certificate Create a Self-signed Certificate 1.
  • Page 371 17. Click Yes to restart your print server. The self-signed certificate is created and saved in your machine's memory. To use SSL/TLS communication, the self-signed certificate must be installed on your computer. Related Information • Create and Install a Self-signed Certificate...

  • Page 372: Install The Self-Signed Certificate For Windows Users With Administrator Rights

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Self- signed Certificate > Install the Self-signed Certificate for Windows users with Administrator Rights Install the Self-signed Certificate for Windows users with Administrator Rights The following steps are for Microsoft Internet Explorer.
  • Page 373 4. Click Continue to this website (not recommended). 5. Click Certificate Error, and then click View certificates. 6. Click Install Certificate..
  • Page 374 7. When the Certificate Import Wizard appears, click Next. 8. Select Place all certificates in the following store, and then click Browse..9. Select Trusted Root Certification Authorities, and then click OK. 10. Click Next.
  • Page 375 11. Click Finish. 12. Click Yes, if the fingerprint (thumbprint) is correct. The fingerprint (thumbprint) is printed on the Network Configuration Report. 13. Click OK. The self-signed certificate is now installed on your computer, and SSL/TLS communication is available. Related Information •...
  • Page 376 Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Self- signed Certificate > Import and Export the Self-signed Certificate on your Machine Import and Export the Self-signed Certificate on your Machine You can store the self-signed certificates on your machine and manage them by importing and exporting.

  • Page 377: Import The Self-Signed Certificate

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Self- signed Certificate > Import and Export the Self-signed Certificate on your Machine >...

  • Page 378: Export The Self-Signed Certificate

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Self- signed Certificate > Import and Export the Self-signed Certificate on your Machine >...

  • Page 379: Create And Install A Certificate From A Certificate Authority (Ca)

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Certificate from a Certificate Authority (CA) Create and Install a Certificate from a Certificate Authority (CA) If you already have a certificate from an external trusted CA, you can store the certificate and private key on the machine and manage them by importing and exporting.

  • Page 380: Create A Certificate Signing Request (Csr)

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Certificate from a Certificate Authority (CA) > Create a Certificate Signing Request (CSR) Create a Certificate Signing Request (CSR) A Certificate Signing Request (CSR) is a request sent to a Certificate Authority (CA) to authenticate the credentials contained within the certificate.
  • Page 381 • Follow your CA's policy regarding the method to send a CSR to your CA. • If you are using the Enterprise root CA of Windows Server 2008/2012/2012 R2/2016/2019, we recommend using the Web Server for the certificate template to securely create the Client Certificate. If you are creating a Client Certificate for an IEEE 802.1x environment with EAP-TLS authentication, we recommend using User for the certificate template.
  • Page 382 Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Certificate from a Certificate Authority (CA) > Install a Certificate on Your Machine Install a Certificate on Your Machine When you receive a certificate from a CA, follow the steps below to install it into the print server: Only a certificate issued with your machine's CSR can be installed onto the machine.

  • Page 383: Import And Export The Certificate And Private Key

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Certificate from a Certificate Authority (CA) > Import and Export the Certificate and Private Key Import and Export the Certificate and Private Key Store the certificate and private key on your machine and manage them by importing and exporting them.

  • Page 384: Import A Certificate And Private Key

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Certificate from a Certificate Authority (CA) > Import and Export the Certificate and Private Key >...

  • Page 385: Export The Certificate And Private Key

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Create and Install a Certificate from a Certificate Authority (CA) > Import and Export the Certificate and Private Key >...

  • Page 386: Import And Export A Ca Certificate

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Import and Export a CA Certificate Import and Export a CA Certificate You can import, export and store CA certificates on your machine.

  • Page 387: Import A Ca Certificate

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Import and Export a CA Certificate > Import a CA Certificate Import a CA Certificate 1.

  • Page 388: Export A Ca Certificate

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Create and Install a Certificate > Import and Export a CA Certificate > Export a CA Certificate Export a CA Certificate 1.

  • Page 389: Manage Multiple Certificates

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Certificates and Web Based Management > Manage Multiple Certificates Manage Multiple Certificates The multiple certificate feature allows you to use Web Based Management to manage each certificate installed on your machine.

  • Page 390: Manage Your Network Machine Securely Using Web Based Management

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Manage Your Network Machine Securely Using Web Based Management Manage Your Network Machine Securely Using Web Based Management To manage your network machine securely, you must use management utilities with security protocols. We recommend using the HTTPS protocol for secure management.
  • Page 391 In this mode, the print server uses version 1 and version 2c of the SNMP protocol. You can use all applications in this mode. However, it is not secure since it will not authenticate the user, and data will not be encrypted.

  • Page 392: Print Documents Securely Using Ssl/Tls

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using SSL/ > Print Documents Securely Using SSL/TLS Print Documents Securely Using SSL/TLS To print documents securely with IPP protocol, use the IPPS protocol. 1. Start your web browser. 2.

  • Page 393: Manage Your Network Machine Securely Using Ipsec

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec Manage Your Network Machine Securely Using IPsec • Introduction to IPsec • Configure IPsec Using Web Based Management • Configure an IPsec Address Template Using Web Based Management •...

  • Page 394: Introduction To Ipsec

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Introduction to IPsec Introduction to IPsec IPsec (Internet Protocol Security) is a security protocol that uses an optional Internet Protocol function to prevent manipulation and ensure the confidentiality of data transmitted as IP packets. IPsec encrypts data carried over the network, such as print data sent from computers to a printer.

  • Page 395: Configure Ipsec Using Web Based Management

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Configure IPsec Using Web Based Management Configure IPsec Using Web Based Management The IPsec connection conditions are comprised of two Template types: Address and IPsec. You can configure up to 10 connection conditions.
  • Page 396 In Main mode, the processing speed is slow, but the security is high. In Aggressive mode, the processing speed is faster than Main mode, but the security is lower. 9. In the All Non-IPsec Traffic field, select the action to be taken for non-IPsec packets. When using Web Services, you must select Allow for All Non-IPsec Traffic.

  • Page 397: Configure An Ipsec Address Template Using Web Based Management

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Configure an IPsec Address Template Using Web Based Management Configure an IPsec Address Template Using Web Based Management 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
  • Page 398 For example: 192.168.1.1/24 Because the prefix is specified in the form of a 24-bit subnet mask (255.255.255.0) for 192.168.1.1, the addresses 192.168.1.xxx are valid. 10. Select a Remote IP Address option to specify the IP address conditions for the recipient: •...

  • Page 399: Configure An Ipsec Template Using Web Based Management

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Configure an IPsec Template Using Web Based Management Configure an IPsec Template Using Web Based Management 1. Start your web browser. 2. Type "http://machine's IP address" in your browser's address bar (where "machine's IP address" is the machine's IP address).
  • Page 400 Related Information • Manage Your Network Machine Securely Using IPsec • IKEv1 Settings for an IPsec Template • IKEv2 Settings for an IPsec Template • Manual Settings for an IPsec Template...

  • Page 401: Ikev1 Settings For An Ipsec Template

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Configure an IPsec Template Using Web Based Management > IKEv1 Settings for an IPsec Template IKEv1 Settings for an IPsec Template Template Name Type a name for the template (up to 16 characters).
  • Page 402 Use Prefixed Template Select Custom, IKEv1 High Security or IKEv1 Medium Security. The setting items are different depending on the selected template. The default template differs depending on whether you chose Main or Aggressive for Negotiation Mode on the IPsec configuration screen. Internet Key Exchange (IKE) IKE is a communication protocol that is used to exchange encryption keys in order to carry out encrypted communication using IPsec.
  • Page 403 Type the time (seconds) and number of kilobytes (KByte) before the IPsec SA will expire. • Encapsulation Mode Select Transport or Tunnel. • Remote Router IP-Address Type the IP address (IPv4 or IPv6) of the remote router. Enter this information only when the Tunnel mode is selected.

  • Page 404: Ikev2 Settings For An Ipsec Template

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Configure an IPsec Template Using Web Based Management > IKEv2 Settings for an IPsec Template IKEv2 Settings for an IPsec Template Template Name Type a name for the template (up to 16 characters).
  • Page 405 Use Prefixed Template Select Custom, IKEv2 High Security, or IKEv2 Medium Security. The setting items are different depending on the selected template. Internet Key Exchange (IKE) IKE is a communication protocol that is used to exchange encryption keys in order to carry out encrypted communication using IPsec.
  • Page 406 SA (Security Association) is an encrypted communication method using IPsec or IPv6 that exchanges and shares information, such as the encryption method and encryption key, in order to establish a secure communication channel before communication begins. SA may also refer to a virtual encrypted communication channel that has been established.
  • Page 407 Related Information • Configure an IPsec Template Using Web Based Management...

  • Page 408: Manual Settings For An Ipsec Template

    Home > Security > Network Security Features > Manage Your Network Machine Securely Using IPsec > Configure an IPsec Template Using Web Based Management > Manual Settings for an IPsec Template Manual Settings for an IPsec Template Template Name Type a name for the template (up to 16 characters). Use Prefixed Template Select Custom.
  • Page 409 Select Manual. Authentication Key (ESP,AH) Specify the key to use for authentication. Type the In/Out values. These settings are necessary when Custom is selected for Use Prefixed Template, Manual is selected for Internet Key Exchange (IKE), and a setting other than None is selected for Hash for Encapsulating Security section.
  • Page 410 ESP is a protocol for carrying out encrypted communication using IPsec. ESP encrypts the payload (communicated contents) and adds additional information. The IP packet is comprised of the header and the encrypted payload, which follows the header. In addition to the encrypted data, the IP packet also includes information regarding the encryption method and encryption key, the authentication data, and so on.

  • Page 411: Send Or Receive An Email Securely

    Home > Security > Network Security Features > Send or Receive an Email Securely Send or Receive an Email Securely • Configure Email Sending or Receiving Using Web Based Management • Send an Email with User Authentication • Send or Receive an Email Securely Using SSL TLS...

  • Page 412: Configure Email Sending Or Receiving Using Web Based Management

    Home > Security > Network Security Features > Send or Receive an Email Securely > Configure Email Sending or Receiving Using Web Based Management Configure Email Sending or Receiving Using Web Based Management We recommend using Web Based Management to configure secured email sending with user authentication, or email sending and receiving using SSL/TLS.

  • Page 413: Send An Email With User Authentication

    Home > Security > Network Security Features > Send or Receive an Email Securely > Send an Email with User Authentication Send an Email with User Authentication Your machine supports the SMTP-AUTH method to send email via an email server that requires user authentication.

  • Page 414: Send Or Receive An Email Securely Using Ssl Tls

    Home > Security > Network Security Features > Send or Receive an Email Securely > Send or Receive an Email Securely Using SSL TLS Send or Receive an Email Securely Using SSL TLS Your machine supports SSL/TLS methods to send or receive an email via an email server that requires secure SSL/TLS communication.
  • Page 415 Related Information • Send or Receive an Email Securely...

  • Page 416: Use Ieee 802.1X Authentication For A Wired Or A Wireless Network

    Home > Security > Network Security Features > Use IEEE 802.1x Authentication for a Wired or a Wireless Network Use IEEE 802.1x Authentication for a Wired or a Wireless Network • What Is IEEE 802.1x Authentication? • Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser) •...

  • Page 417: What Is Ieee 802.1X Authentication

    Home > Security > Network Security Features > Use IEEE 802.1x Authentication for a Wired or a Wireless Network > What Is IEEE 802.1x Authentication? What Is IEEE 802.1x Authentication? IEEE 802.1x is an IEEE standard for wired and wireless networks that limits access from unauthorised network devices.

  • Page 418: Configure Ieee 802.1X Authentication For A Wired Or A Wireless Network Using Web Based Management (Web Browser)

    Home > Security > Network Security Features > Use IEEE 802.1x Authentication for a Wired or a Wireless Network > Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser) Configure IEEE 802.1x Authentication for a Wired or a Wireless Network Using Web Based Management (Web Browser) •...
  • Page 419 • To enable IEEE 802.1x authentication for wired networks, select Enabled for Wired 802.1x status on the Wired 802.1x Authentication page. • If you are using EAP-TLS authentication, you must select the client certificate that has been installed (shown with certificate name) for verification from the Client Certificate drop-down list. •...

  • Page 420: Ieee 802.1X Authentication Methods

    Home > Security > Network Security Features > Use IEEE 802.1x Authentication for a Wired or a Wireless Network > IEEE 802.1x Authentication Methods IEEE 802.1x Authentication Methods LEAP (Wireless network) Lightweight Extensible Authentication Protocol (LEAP) is a proprietary EAP method developed by Cisco Systems, Inc., which uses a user ID and password for authentication.

  • Page 421: Store Print Log To Network

    Home > Security > Network Security Features > Store Print Log to Network Store Print Log to Network • Store Log to Network Overview • Configure the Store Print Log to Network Settings Using Web Based Management • Use the Store Print Log to Network's Error Detection Setting •...

  • Page 422: Store Log To Network Overview

    Home > Security > Network Security Features > Store Print Log to Network > Store Log to Network Overview Store Log to Network Overview The Store Print Log to Network feature allows you to save the print log file from your machine to a network server using the Common Internet File System (CIFS) protocol.

  • Page 423: Configure The Store Print Log To Network Settings Using Web Based Management

    Home > Security > Network Security Features > Store Print Log to Network > Configure the Store Print Log to Network Settings Using Web Based Management Configure the Store Print Log to Network Settings Using Web Based Management 1. Start your web browser. 2.
  • Page 424 You can also confirm the error status on the LCD of your machine. 9. Click Submit to display the Test Print Log to Network page. To test your settings, click Yes and then go to the next step. To skip the test, click No. Your settings will be submitted automatically. 10.
  • Page 425 Home > Security > Network Security Features > Store Print Log to Network > Use the Store Print Log to Network's Error Detection Setting Use the Store Print Log to Network's Error Detection Setting Use Error Detection Settings to determine the action that is taken when the print log cannot be stored to the server due to a network error.
  • Page 426 Home > Security > Network Security Features > Store Print Log to Network > Use Store Print Log to Network with Secure Function Lock 3.0 Use Store Print Log to Network with Secure Function Lock 3.0 When Secure Function Lock 3.0 is active, the names of the registered users for copy, Fax RX and USB Direct Print (if available) are recorded in the Store Print Log to Network report.

  • Page 427: Mobile/Web Connect

    Home > Mobile/Web Connect Mobile/Web Connect • ™ Print with Google Cloud Print • ™ Print with Mopria • Print from a Mobile Device...

  • Page 428: Print With Google Cloud Print

    ™ Home > Mobile/Web Connect > Print with Google Cloud Print ™ Print with Google Cloud Print ™ Google Cloud Print is a Google-provided service that allows you to print to a printer registered to your Google account using a network-compatible device (such as a mobile phone or computer) without installing the printer driver on the device.

  • Page 429: Print With Mopria

    ™ Home > Mobile/Web Connect > Print with Mopria ™ Print with Mopria ™ ™ ™ Mopria Print Service is a print feature on Android mobile devices (Android version 4.4 or later) developed ™ by the Mopria Alliance. With this service, you can connect to the same network as your machine and print ™...

  • Page 430: Print From A Mobile Device

    Download and install Konica Minolta Mobile Print from the Google Play Store. • For iOS Devices Konica Minolta Mobile Print allows you to use features of your machine directly from your iPhone, iPod touch, iPad, and iPad mini. Download and install Konica Minolta Mobile Print from the App Store. •...

  • Page 431: Controlcenter

    Home > ControlCenter ControlCenter Use ControlCenter software utility to quickly access your frequently-used applications. Using ControlCenter gives you direct access to specific applications. • ControlCenter4 (Windows)

  • Page 432: Controlcenter4 (Windows)

    Home > ControlCenter > ControlCenter4 (Windows) ControlCenter4 (Windows) • Change the Operation Mode in ControlCenter4 (Windows) • Scan Using ControlCenter4 Home Mode (Windows) • Scan Using ControlCenter4 Advanced Mode (Windows) • Set Up This Machine Using ControlCenter4 (Windows) • Create a Custom Tab Using ControlCenter4 Advanced Mode (Windows)

  • Page 433: Change The Operation Mode In Controlcenter4 (Windows)

    Home > ControlCenter > ControlCenter4 (Windows) > Change the Operation Mode in ControlCenter4 (Windows) Change the Operation Mode in ControlCenter4 (Windows) ControlCenter4 has two operation modes: Home Mode and Advanced Mode. You can change modes at any time. Home Mode Advanced Mode •...
  • Page 434 ControlCenter4 Advanced Mode gives you more control over the details of your machine's features and allows you to customise one-button scan actions. To change operation mode: 1. Click the (ControlCenter4) icon in the task tray, and then select Open. 2. Click the Configuration button, and then select Mode Select. 3.

  • Page 435: Scan Using Controlcenter4 Home Mode (Windows)

    Home > ControlCenter > ControlCenter4 (Windows) > Scan Using ControlCenter4 Home Mode (Windows) Scan Using ControlCenter4 Home Mode (Windows) Use ControlCenter4 Home Mode to access your machine's main features. • Scan Using ControlCenter4 Home Mode (Windows) • Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Home Mode (Windows) •...

  • Page 436: Scan Using Controlcenter4 Advanced Mode (Windows)

    Home > ControlCenter > ControlCenter4 (Windows) > Scan Using ControlCenter4 Advanced Mode (Windows) Scan Using ControlCenter4 Advanced Mode (Windows) ControlCenter4 Advanced Mode gives you more control over the details of your machine's features and allows you to customise one-button scan actions. •...

  • Page 437: Set Up This Machine Using Controlcenter4 (Windows)

    Home > ControlCenter > ControlCenter4 (Windows) > Set Up This Machine Using ControlCenter4 (Windows) Set Up This Machine Using ControlCenter4 (Windows) If Secure Function Lock is set to On, you cannot use Remote Setup. 1. Click the (ControlCenter4) icon in the task tray, and then click Open. 2.
  • Page 438 Click to start uploading data to the machine, and then exit the Remote Setup Program. If an error message appears, confirm that your data is correct, and then click OK. Cancel Click to exit the Remote Setup Program without uploading data to the machine. Apply Click to upload data to the machine without exiting the Remote Setup Program.

  • Page 439: Create A Custom Tab Using Controlcenter4 Advanced Mode (Windows)

    Home > ControlCenter > ControlCenter4 (Windows) > Create a Custom Tab Using ControlCenter4 Advanced Mode (Windows) Create a Custom Tab Using ControlCenter4 Advanced Mode (Windows) You can create up to three customised tabs, each including up to five customised buttons, with your preferred settings.
  • Page 440 Related Information • ControlCenter4 (Windows)

  • Page 441: Troubleshooting

    Home > Troubleshooting Troubleshooting Use this section to resolve typical problems you may encounter when using your machine. You can correct most problems yourself. IMPORTANT For technical help, you must call customer service or your local dealer. Using non-genuine supplies may affect the print quality, hardware performance, and machine reliability. First, check the following: •...

  • Page 442: Error And Maintenance Messages

    Home > Troubleshooting > Error and Maintenance Messages Error and Maintenance Messages As with any sophisticated office product, errors may occur and supply items may have to be replaced. If this happens, your machine identifies the error or required routine maintenance and shows the appropriate message. The most common error and maintenance messages are shown in the table.
  • Page 443 Error Message Cause Action Disconnected The other person or other Try to send or receive again. person's fax machine stopped If calls are stopped repeatedly and you are using the call. a VoIP (Voice over IP) system, try changing the Compatibility to Basic (for VoIP).
  • Page 444 Error Message Cause Action No Paper The machine is out of paper, or • Refill paper in the paper tray. Make sure the paper is not loaded correctly in paper guides are set to the correct size. the paper tray. •...
  • Page 445 Error Message Cause Action Out of Memory The machine's memory is full. If a fax-sending or copy operation is in process Do one of the following: • Press Send Now to send the pages scanned so far. • Press Partial Print to copy the pages scanned so far.
  • Page 446 Error Message Cause Action Self-Diagnostic The temperature of the fuser Press and hold to turn the machine off, wait a unit does not rise to a specified few seconds, and then turn it on again. Leave the temperature within the specified machine idle for 15 minutes with the power on.
  • Page 447 Error Message Cause Action Wrong Paper Size MP The specified tray ran out of Refill the paper in the paper tray. paper during copying and the Wrong Paper Size T1 machine could not feed the Wrong Paper Size T2 same size paper from the next Wrong Paper Size T3 priority tray.

  • Page 448: Transfer Your Faxes Or Fax Journal Report

    Home > Troubleshooting > Error and Maintenance Messages > Transfer Your Faxes or Fax Journal Report Transfer Your Faxes or Fax Journal Report If the LCD displays: • [Print Unable] ## • [Scan Unable] ## We recommend transferring your faxes to another fax machine or to your computer. You can also transfer the Fax Journal report to see if there are any faxes you must transfer.

  • Page 449: Transfer Faxes To Another Fax Machine

    Home > Troubleshooting > Error and Maintenance Messages > Transfer Your Faxes or Fax Journal Report > Transfer Faxes to Another Fax Machine Transfer Faxes to Another Fax Machine If you have not set up your Station ID, you cannot enter Fax Transfer mode. 1.

  • Page 450: Transfer Faxes To Your Computer

    (Windows 8.1 and Windows 10) Launch (KONICA MINOLTA Utilities), and then click the drop-down list and select your model name (if not already selected). Click PC-FAX in the left navigation bar, and then click Receive. 2. Make sure you have set [PC Fax Receive] on the machine.

  • Page 451: Transfer The Fax Journal Report To Another Fax Machine

    Home > Troubleshooting > Error and Maintenance Messages > Transfer Your Faxes or Fax Journal Report > Transfer the Fax Journal Report to Another Fax Machine Transfer the Fax Journal Report to Another Fax Machine If you have not set up your Station ID, you cannot enter fax transfer mode. 1.

  • Page 452: Document Jams

    Home > Troubleshooting > Document Jams Document Jams • Document is Jammed in the Top of the ADF Unit • Document is Jammed under the Document Cover • Remove Small Scraps of Paper Jammed in the ADF...

  • Page 453: Document Is Jammed In The Top Of The Adf Unit

    Home > Troubleshooting > Document Jams > Document is Jammed in the Top of the ADF Unit Document is Jammed in the Top of the ADF Unit 1. Remove any paper from the ADF that is not jammed. 2. Open the ADF cover. 3.

  • Page 454: Document Is Jammed Under The Document Cover

    Home > Troubleshooting > Document Jams > Document is Jammed under the Document Cover Document is Jammed under the Document Cover 1. Remove any paper from the ADF that is not jammed. 2. Lift the document cover. 3. Pull the jammed document out to the right. If the document rips or tears, be sure you remove any debris or scraps to prevent future jams.

  • Page 455: Remove Small Scraps Of Paper Jammed In The Adf

    Home > Troubleshooting > Document Jams > Remove Small Scraps of Paper Jammed in the ADF Remove Small Scraps of Paper Jammed in the ADF 1. Lift the document cover. 2. Insert a piece of stiff paper, such as cardstock, into the ADF to push any small paper scraps through. 3.

  • Page 456: Paper Jams

    Home > Troubleshooting > Paper Jams Paper Jams Always remove the remaining paper from the paper tray and straighten the stack when you are adding new paper. This helps prevent multiple sheets of paper from feeding through the machine at one time and prevents paper jams.

  • Page 457: Paper Is Jammed In The Mp Tray

    Home > Troubleshooting > Paper Jams > Paper is Jammed in the MP tray Paper is Jammed in the MP tray If the machine's control panel indicates that there is a jam in the machine's MP tray, follow these steps: 1.

  • Page 458: Paper Is Jammed In The Paper Tray

    Home > Troubleshooting > Paper Jams > Paper is Jammed in the Paper Tray Paper is Jammed in the Paper Tray If the machine's control panel indicates that there is a jam in the paper tray, follow these steps: 1. Pull the paper tray completely out of the machine. 2.
  • Page 459 5. Put the paper tray firmly back in the machine. Related Information • Paper Jams...

  • Page 460: Paper Is Jammed In The Back Of The Machine

    Home > Troubleshooting > Paper Jams > Paper is Jammed in the Back of the Machine Paper is Jammed in the Back of the Machine If the machine's control panel indicates that there is a jam in the back (Rear) of the machine, follow these steps: 1.
  • Page 461 5. Close the fuser cover. 6. Close the back cover until it locks in the closed position. Related Information • Paper Jams...

  • Page 462: Paper Is Jammed Inside The Machine

    Home > Troubleshooting > Paper Jams > Paper is Jammed inside the Machine Paper is Jammed inside the Machine If the machine's control panel indicates that there is a jam inside the machine, follow these steps: 1. Leave the machine turned on for 10 minutes for the internal fan to cool the extremely hot parts inside the machine.
  • Page 463 5. Install the toner cartridge and imaging unit assembly into the machine. 6. Close the front cover. Related Information • Paper Jams...

  • Page 464: Paper Is Jammed In The 2-Sided Tray

    Home > Troubleshooting > Paper Jams > Paper is Jammed in the 2-sided Tray Paper is Jammed in the 2-sided Tray If the machine's control panel indicates that there is a jam in the 2-sided paper tray, follow these steps: 1.
  • Page 465 5. Remove paper that may have jammed under the machine due to static electricity. 6. If paper is not caught inside the 2-sided tray, open the back cover. WARNING HOT SURFACE The machine's internal parts will be extremely hot. Wait for the machine to cool down before touching them.
  • Page 466 Related Information • Paper Jams...

  • Page 467: Printing Problems

    Windows7 and Windows Server 2008 R2 Click /Start > Devices and Printers . Right-click KONICA MINOLTA XXXX (where XXXX is your model name) and click See what's printing. Click Printer in the menu bar. Make sure Use Printer Offline is not selected.
  • Page 468 Difficulties Suggestions The machine prints unexpectedly or it prints garbage. There is an unprintable area on the top and bottom of the page. Adjust the top and bottom margins in your The headers or footers appear when the document document to allow for this. displays on the screen but they do not show up when it is printed.

  • Page 469: Improve The Print Quality

    Home > Troubleshooting > Improve the Print Quality Improve the Print Quality If you have a print quality problem, print a test page first. If the printout looks good, the problem is probably not the machine. Check the interface cable connections and try printing a different document. If the printout or test page printed from the machine has a quality problem, check the examples of poor print quality in the table and follow the recommendations.
  • Page 470 Examples of poor print quality Recommendation • Select Thick Paper mode in the printer driver or use thinner paper than you are currently using. • Select the appropriate media type in the menu setting. • Check the machine’s environment. Conditions such as high humidity can cause hollow print.
  • Page 471 Examples of poor print quality Recommendation • Make 10-15 copies of a blank, white sheet of paper. If the problem is not solved after printing the blank pages, the imaging unit may have foreign material, such as glue from a label, stuck on the drum. Clean the imaging unit.
  • Page 472 Examples of poor print quality Recommendation • Set the document correctly in the ADF or on the scanner glass if the skew only occurs when making F G H A B C D E copies. h i j k a b c d e f g A B C D •...
  • Page 473 Related Information • Troubleshooting Related Topics: • Test Print • Clean the Imaging Unit...

  • Page 474: Telephone And Fax Problems

    Home > Troubleshooting > Telephone and Fax Problems Telephone and Fax Problems Telephone Line or Connections Difficulties Suggestions Dialling does not work. Check all line cord connections. Make sure the telephone line cord is plugged into the (No dial tone) telephone wall socket and the LINE socket of the machine.
  • Page 475 Difficulties Suggestions Cannot receive Another device or service at your location may be answering the call before your machine answers. a fax. To test this, lower the Ring Delay setting: • If the Receive Mode is set to Fax Only or Fax/Tel, reduce the Ring Delay to one ring. See Related Information: Set the Number of Rings Before the Machine Answers (Ring Delay).
  • Page 476 Difficulties Suggestions Sent faxes are blank. Make sure you are loading the document correctly. When using the ADF, the document should be face up. When using the scanner glass, the document should be face down. Vertical black lines when Black vertical lines on faxes you send are typically caused by dirt or correction fluid on sending.

  • Page 477: Set Dial Tone Detection

    Home > Troubleshooting > Telephone and Fax Problems > Set Dial Tone Detection Set Dial Tone Detection Setting the Dial Tone to [Detection] will shorten the Dial Tone detect pause. 1. Press [Settings] > [All Settings] > [Initial Setup] > [Dial Tone]. 2.

  • Page 478: Set Telephone Line Compatibility For Interference And Voip Systems

    Home > Troubleshooting > Telephone and Fax Problems > Set Telephone Line Compatibility for Interference and VoIP Systems Set Telephone Line Compatibility for Interference and VoIP Systems Problems sending and receiving faxes due to possible interference on the telephone line may be solved by reducing the modem speed to minimise errors in fax transmission.

  • Page 479: Network Problems

    Home > Troubleshooting > Network Problems Network Problems • Error Messages • Where Can I Find My Machine's Network Settings? • I Cannot Complete the Wireless Network Setup Configuration • My Machine Cannot Print, Scan, or PC-FAX Receive over the Network •...

  • Page 480: Error Messages

    Home > Troubleshooting > Network Problems > Error Messages Error Messages Your machine will display an error message if an error occurs. The most common error messages are shown in the table. Error Messages Cause Action The maximum number Two mobile devices are After the current connection between your machine and of devices are already connected to the Wi-...
  • Page 481 Error Messages Cause Action cannot find your mobile • Move your machine and the mobile device to an device. obstruction-free area. • If you are manually configuring the Wi-Fi Direct network, make sure you have entered the correct password. • If your mobile device has a configuration page for how to obtain an IP address, make sure the IP address of your mobile device has been configured via DHCP.

  • Page 482: Where Can I Find My Machine's Network Settings

    Home > Troubleshooting > Network Problems > Where Can I Find My Machine's Network Settings? Where Can I Find My Machine's Network Settings? • Print the Network Configuration Report • Change Machine Settings from Your Computer...

  • Page 483: I Cannot Complete The Wireless Network Setup Configuration

    Home > Troubleshooting > Network Problems > I Cannot Complete the Wireless Network Setup Configuration I Cannot Complete the Wireless Network Setup Configuration Turn your wireless router off and back on. Then try to configure the wireless settings again. If you are unable to resolve the problem, follow the instructions below: Investigate the problem using the WLAN Report.
  • Page 484 Cause Action Interface Direct configuration, do the • If you are using your machine as a client, confirm how many following: devices are allowed in the current Wi-Fi Direct network, and then check how many devices are connected. Related Information •...

  • Page 485: My Machine Cannot Print, Scan, Or Pc-Fax Receive Over The Network

    Home > Troubleshooting > Network Problems > My Machine Cannot Print, Scan, or PC-FAX Receive over the Network My Machine Cannot Print, Scan, or PC-FAX Receive over the Network Cause Action Interface Your security software • (Windows) Wired/Wireless blocks your machine's Configure the third-party Security/Firewall Software to allow access to the network.
  • Page 486 Cause Action Interface Click > Windows System > Control Panel. In the Hardware and Sound group, click View devices and printers. (Windows Server 2008) Click Start > Control Panel > Printers. (Windows Server 2012) Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings >...

  • Page 487: I Want To Check That My Network Devices Are Working Correctly

    Home > Troubleshooting > Network Problems > I Want to Check that My Network Devices are Working Correctly I Want to Check that My Network Devices are Working Correctly Check Action Interface Check that your Check the following: Wired/Wireless machine, access point/ •...

  • Page 488: Other Problems

    Home > Troubleshooting > Other Problems Other Problems Difficulties Suggestions The machine will not turn on. Adverse conditions on the power connection (such as lightning or a power surge) may have triggered the machine’s internal safety mechanisms. Unplug the power cord.
  • Page 489 Related Information • Troubleshooting Related Topics: • Clean the Scanner...

  • Page 490: Check The Machine Information

    Home > Troubleshooting > Check the Machine Information Check the Machine Information Follow these instructions to check your machine's serial number and firmware version. 1. Press [Settings] > [All Settings] > [Machine Info.]. 2. Press one of the following options: Option Description Check your machine's serial number.

  • Page 491: Reset Your Machine

    Home > Troubleshooting > Reset Your Machine Reset Your Machine 1. Press [Settings] > [All Settings] > [Initial Setup] > [Reset]. 2. Swipe up or down or press a or b to display the type of reset functions, and then press the reset function you want to use.

  • Page 492: Reset Functions Overview

    Home > Troubleshooting > Reset Your Machine > Reset Functions Overview Reset Functions Overview The following reset functions are available: Unplug the interface cable before you choose Network Settings Reset function, All Settings Reset function or Factory Reset function. 1. Machine Reset Reset all the machine’s settings that you have changed, such as Date and Time and Ring Delay.

  • Page 493: Routine Maintenance

    Home > Routine Maintenance Routine Maintenance • Replace Supplies • Clean the Machine • Check the Remaining Life of Parts • Replace Periodic Maintenance Parts...

  • Page 494: Replace Supplies

    Home > Routine Maintenance > Replace Supplies Replace Supplies You must replace supplies when the machine indicates that the life of the supply is over. Using non-genuine supplies may affect the print quality, hardware performance, and machine reliability. • The toner cartridge and imaging unit are two separate supplies. Make sure both are installed as an assembly.
  • Page 495 Imaging unit Related Information • Routine Maintenance • Replace the Toner Cartridge • Replace the Imaging Unit • Reset the Drum Counter Related Topics: • Error and Maintenance Messages...

  • Page 496: Replace The Toner Cartridge

    Home > Routine Maintenance > Replace Supplies > Replace the Toner Cartridge Replace the Toner Cartridge 1. Make sure the machine is turned on. 2. Open the front cover. 3. Remove the toner cartridge and imaging unit assembly from the machine. 4.
  • Page 497 Make sure you put the toner cartridge in correctly or it may separate from the imaging unit. 8. Clean the corona wire inside the imaging unit by gently sliding the tab from left to right and right to left several times.
  • Page 498 • After replacing a toner cartridge, DO NOT turn off the machine or open the front cover until the machine's display returns to Ready Mode. • The toner cartridge that comes with your machine is a Inbox toner cartridge. • It is a good idea to keep a new toner cartridge ready for use when you see the Toner Low warning.

  • Page 499: Replace The Imaging Unit

    Home > Routine Maintenance > Replace Supplies > Replace the Imaging Unit Replace the Imaging Unit 1. Make sure the machine is turned on. 2. Open the front cover. 3. Remove the toner cartridge and imaging unit assembly from the machine. 4.
  • Page 500 Make sure you put the toner cartridge in correctly or it may separate from the imaging unit. 7. Clean the corona wire inside the imaging unit by gently sliding the tab from left to right and right to left several times.
  • Page 501 Related Information • Replace Supplies Related Topics: • Reset the Drum Counter...

  • Page 502: Reset The Drum Counter

    Home > Routine Maintenance > Replace Supplies > Reset the Drum Counter Reset the Drum Counter When you replace the imaging unit with a new one, you must reset the drum counter by completing the following steps: IMPORTANT DO NOT reset the drum counter unless you are replacing the imaging unit. 1.

  • Page 503: Clean The Machine

    Home > Routine Maintenance > Clean the Machine Clean the Machine Clean the outside and inside of the machine regularly with a dry, lint-free cloth. When you replace the toner cartridge or the imaging unit, make sure you clean the inside of the machine. If printed pages are stained with toner, clean the inside of the machine with a dry, lint-free cloth.
  • Page 504 • Clean the Corona Wire • Clean the Imaging Unit • Clean the Paper Pick-up Rollers...

  • Page 505: Clean The Scanner

    Home > Routine Maintenance > Clean the Machine > Clean the Scanner Clean the Scanner 1. Press and hold to turn the machine off. 2. Lift the document cover (1). Clean the white plastic surface (2) and scanner glass (3) underneath it with a soft lint-free cloth moistened with water.

  • Page 506: Clean The Touchscreen Lcd

    Home > Routine Maintenance > Clean the Machine > Clean the Touchscreen LCD Clean the Touchscreen LCD IMPORTANT DO NOT use any type of liquid cleaners (including ethanol). 1. Press and hold to turn the machine off. 2. Clean the touchscreen with a dry, soft lint-free cloth. 3.

  • Page 507: Clean The Corona Wire

    Home > Routine Maintenance > Clean the Machine > Clean the Corona Wire Clean the Corona Wire If you have print quality problems or the control panel displays [Drum !] status, clean the corona wire. 1. Open the front cover. 2.
  • Page 508 5. Close the front cover of the machine. Related Information • Clean the Machine Related Topics: • Error and Maintenance Messages...

  • Page 509: Clean The Imaging Unit

    Home > Routine Maintenance > Clean the Machine > Clean the Imaging Unit Clean the Imaging Unit If your printout has dots or other repeating marks at 94 mm intervals, the drum may have foreign material, such as glue from a label, stuck on the drum surface. 1.
  • Page 510 9. Turn the imaging unit as shown in the illustration. Make sure that the imaging unit gear is on the left side. 10. Use the numbered markers next to the drum roller to find the mark on the drum. For example, a dot in column 2 on the check sheet means that there is a mark in drum region “2”.
  • Page 511 • To avoid print quality problems, DO NOT touch the surface of the imaging unit, only the edge. • You can turn the imaging unit gear more easily by pulling down the black levers. When you have finished turning the gear, push the levers back to the original position. 12.
  • Page 512 15. Close the front cover of the machine. 16. Press to turn the machine on. Related Information • Clean the Machine Related Topics: • Improve the Print Quality...

  • Page 513: Clean The Paper Pick-Up Rollers

    Home > Routine Maintenance > Clean the Machine > Clean the Paper Pick-up Rollers Clean the Paper Pick-up Rollers Cleaning the paper pick-up rollers periodically may prevent paper jams by ensuring that paper feeds properly. If you have paper feed problems, clean the pick-up rollers as follows: 1.
  • Page 514 Related Information • Clean the Machine Related Topics: • Printing Problems...

  • Page 515: Check The Remaining Life Of Parts

    Home > Routine Maintenance > Check the Remaining Life of Parts Check the Remaining Life of Parts 1. Press [Settings] > [All Settings] > [Machine Info.] > [Parts Life]. 2. Press the machine part you want to check. The LCD displays the approximate remaining part life. 3.

  • Page 516: Replace Periodic Maintenance Parts

    Home > Routine Maintenance > Replace Periodic Maintenance Parts Replace Periodic Maintenance Parts Replace the following parts regularly to maintain print quality. Contact customer support when the following message appears on the LCD: LCD Message Description Replace Fuser Replace the Fuser Unit. Replace Laser Replace the Laser Unit.

  • Page 517: Machine Settings

    Home > Machine Settings Machine Settings Customise settings and features, create shortcuts, and work with options displayed on the machine's LCD to make your machine a more efficient work tool. • Change Machine Settings from the Control Panel • Change Machine Settings from Your Computer...

  • Page 518: Change Machine Settings From The Control Panel

    Home > Machine Settings > Change Machine Settings from the Control Panel Change Machine Settings from the Control Panel • In the Event of Power Failure (Memory Storage) • General Settings • Save Your Favourite Settings as a Shortcut • Print Reports •...

  • Page 519: In The Event Of Power Failure (Memory Storage)

    Home > Machine Settings > Change Machine Settings from the Control Panel > In the Event of Power Failure (Memory Storage) In the Event of Power Failure (Memory Storage) Your menu settings are stored permanently, and in the event of a power failure will not be lost.Temporary settings (for example, Contrast, Overseas Mode) will be lost.

  • Page 520: General Settings

    Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings General Settings • Adjust the Machine's Volume • Change for Daylight Saving Time Automatically • Set Sleep Mode Countdown • About Deep Sleep Mode • Set Auto Power Off Mode •...

  • Page 521: Adjust The Machine's Volume

    Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Adjust the Machine's Volume Adjust the Machine's Volume 1. Press [Settings] > [All Settings] > [General Setup] > [Volume]. 2. Press one of the following options: (The options will vary depending on your machine.) •...

  • Page 522: Change For Daylight Saving Time Automatically

    Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Change for Daylight Saving Time Automatically Change for Daylight Saving Time Automatically You can program the machine to change automatically for Daylight Saving Time. It will reset itself forward one hour in the spring, and backward one hour in the autumn.

  • Page 523: Set Sleep Mode Countdown

    Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set Sleep Mode Countdown Set Sleep Mode Countdown The Sleep Mode (or Power Save Mode) setting can reduce power consumption. When the machine is in Sleep Mode, it acts as though it is turned off.

  • Page 524: About Deep Sleep Mode

    Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > About Deep Sleep Mode About Deep Sleep Mode If the machine is in Sleep Mode and does not receive any jobs for certain length of time, the machine will automatically enter Deep Sleep Mode.

  • Page 525: Set Auto Power Off Mode

    Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set Auto Power Off Mode Set Auto Power Off Mode If the machine is in Deep Sleep Mode for certain length of time, based on your model and settings, the machine will go into Power Off Mode automatically.

  • Page 526: Set The Date And Time

    Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set the Date and Time Set the Date and Time 1. Press [Settings] > [All Settings] > [Initial Setup] > [Date & Time] > [Date]. 2.

  • Page 527: Set The Time Zone

    Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set the Time Zone Set the Time Zone Set the time zone for your location on the machine. 1. Press [Settings] > [All Settings] > [Initial Setup] > [Date & Time] > [Time Zone]. 2.

  • Page 528: Adjust The Lcd Backlight Brightness

    Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Adjust the LCD Backlight Brightness Adjust the LCD Backlight Brightness If you are having difficulty reading the LCD, changing the brightness setting may help. 1.

  • Page 529: Change How Long The Lcd Backlight Stays On

    Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Change How Long the LCD Backlight Stays On Change How Long the LCD Backlight Stays On Set how long the LCD backlight stays on. 1.

  • Page 530: Set Your Station Id

    Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set Your Station ID Set Your Station ID Set the machine to print your Station ID and the fax's date and time at the top of each fax you send. 1.

  • Page 531: Set Tone Or Pulse Dialling Mode

    Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Set Tone or Pulse Dialling Mode Set Tone or Pulse Dialling Mode Your machine is set for a Tone dialling service. If you have a Pulse dialling (rotary) service, you must change the dialling mode.

  • Page 532: Reduce Toner Consumption

    Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Reduce Toner Consumption Reduce Toner Consumption Using the Toner Save feature may reduce toner consumption. When Toner Save is set to on, the print on your documents appears lighter.

  • Page 533: Prevent Dialling A Wrong Number (Dial Restriction)

    Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Prevent Dialling a Wrong Number (Dial Restriction) Prevent Dialling a Wrong Number (Dial Restriction) This feature prevents users from sending a fax or call to the wrong number by mistake. You can set the machine to restrict dialling when you use the dial pad, Address Book, Shortcuts and LDAP search.

  • Page 534: Reduce Printing Noise

    Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Reduce Printing Noise Reduce Printing Noise The Quiet Mode setting can reduce printing noise. When Quiet Mode is turned on, the print speed becomes slower.

  • Page 535: Change The Language On The Lcd

    Home > Machine Settings > Change Machine Settings from the Control Panel > General Settings > Change the Language on the LCD Change the Language on the LCD Change the LCD language if needed. This feature is not available in some countries. 1.

  • Page 536: Save Your Favourite Settings As A Shortcut

    Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut Save Your Favourite Settings as a Shortcut • Add Shortcuts • Change or Delete Shortcuts...

  • Page 537: Add Shortcuts

    Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut > Add Shortcuts Add Shortcuts You can add the Fax, Copy and Scan settings you use most frequently by saving them as your Shortcuts. Later you can press the Shortcut to apply these settings instead of manually re-entering them.

  • Page 538: Change Or Delete Shortcuts

    Home > Machine Settings > Change Machine Settings from the Control Panel > Save Your Favourite Settings as a Shortcut > Change or Delete Shortcuts Change or Delete Shortcuts 1. Press [Shortcuts]. 2. Press a tab from [1] to [8] to display the Shortcut you want to change. 3.

  • Page 539: Print Reports

    Home > Machine Settings > Change Machine Settings from the Control Panel > Print Reports Print Reports • Reports • Print a Report...
  • Page 540 Home > Machine Settings > Change Machine Settings from the Control Panel > Print Reports > Reports Reports The following reports are available: XMIT Verify The XMIT Verify report prints a Transmission Verification Report of your last transmission. Address Book The Address Book report prints an alphabetical list of names and numbers stored in the Address Book memory.

  • Page 541: Print A Report

    Home > Machine Settings > Change Machine Settings from the Control Panel > Print Reports > Print a Report Print a Report 1. Press [Settings] > [All Settings] > [Print Reports]. 2. Swipe up or down or press a or b to display the report you want to print, and then press it. 3.

  • Page 542: Settings And Features Tables

    Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables Settings and Features Tables The Settings tables will help you understand the menu selections and options that are found in the machine’s programs. •...

  • Page 543: Settings Tables

    Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables > Settings Tables Settings Tables [Settings] Level 1 Level 2 Descriptions Date & Time Access the Date and Time setting menus. Toner Toner Life View the approximate remaining toner life.
  • Page 544 Level 1 Level 2 Level 3 Descriptions Tray Setting Select a specific tray you do not want to use; if it is Skip Tray loaded with paper of the wrong size. Select the tray that contains the paper used as the Separator Tray separator paper, which is inserted between each print job.
  • Page 545 Level 1 Level 2 Level 3 Descriptions Setup Receive Fax Detect Receive fax messages automatically when you answer a call and hear fax tones. Remote Codes Remote Codes Answer calls at an extension or external telephone and use codes to turn the machine on or off. You can Act.Code personalise the codes.
  • Page 546 Level 1 Level 2 Level 3 Descriptions Miscellaneous BT Call Sign Use with BT Call Sign. (U.K. only) [All Settings] > [Printer] Level 1 Level 2 Level 3 Descriptions Emulation Select the emulation mode. Print Options Internal Font PCL Print a list of the machine’s internal fonts. Test Print Print a test page.
  • Page 547 Level 1 Level 2 Level 3 Level 4 Descriptions Wired LAN MAC Address View the machine's MAC address. Set to Default Restore the wired network settings to the factory settings. Wired Enable Turn the Wired LAN on or off manually. WLAN TCP/IP BOOT Method...
  • Page 548 Level 1 Level 2 Level 3 Level 4 Descriptions Wi-Fi Direct Push Button Configure your Wi-Fi Direct network settings using the one-button push method. PIN Code Configure your Wi-Fi Direct network settings using WPS with a PIN code. Manual Configure your Wi-Fi Direct network settings manually.
  • Page 549 Level 1 Level 2 Level 3 Level 4 Descriptions E-mail/IFAX Setup Server POP3/IMAP4 SSL/TLS Send or receive an email via an email server that requires secure SSL/TLS communication. Verify Verify the SMTP Server Certificate Cert. automatically. APOP Turn APOP on or off. Setup Mail RX Auto Polling Auto...
  • Page 550 Level 1 Level 2 Descriptions User Settings Print a list of your settings. Printer Settings Print a list of your Printer settings. Network Configuration - Print a list of your Network settings. Print File List Print a list of data saved in the machine's memory. Drum Dot Print Print the Drum Dot Check Sheet.
  • Page 551 Level 1 Level 2 Descriptions VoIP service providers offer fax support using various standards. If you regularly experience fax transmission errors, select Basic (for VoIP). Reset Machine Reset Restore all the machine settings that you have changed, such as Date and Time. Network Restore all network settings back to the factory settings.

  • Page 552: Features Tables

    Home > Machine Settings > Change Machine Settings from the Control Panel > Settings and Features Tables > Features Tables Features Tables [Toner] Level 1 Descriptions Toner Life View the approximate remaining toner life. Test Print Print a test page. [Fax] (When Fax Preview is Off) Level 1 Level 2...
  • Page 553 Level 1 Level 2 Level 3 Level 4 Descriptions Options Broadcasting Add Number Add from Send the same fax message to more than Address one fax number. book Search in Address book Delayed Fax Delayed Fax - Set the time of day the delayed faxes will be sent.
  • Page 554 Level 1 Level 2 Level 3 Level 4 Descriptions Received Print/Delete Print Print the old received faxes. Faxes All(Old Faxes) Delete Delete the new received faxes. All(New Faxes) Delete Delete the old received faxes. All(Old Faxes) Address Book - Select the address of the recipient from the address book.
  • Page 555 Level 1 Level 2 Level 3 Descriptions Options Enlarge/Reduce Reduce Select a reduction ratio for the next copy. Auto Adjusts the copy size to fit on the paper size you have set. Custom(25-400%) Enter an enlargement or reduction ratio. Density Adjust the density.
  • Page 556 Level 1 Level 2 Level 3 Descriptions to USB Options ADF Auto Deskew Scan documents to a USB Flash memory drive. Skip Blank Page Remove Background Colour Set New Default Factory Reset Save as Shortcut - Start to E-mail Scan Actions Send a scanned document as an email attachment.
  • Page 557 Level 1 Level 2 Level 3 Descriptions computer's Network Scan data using the Web Service protocol. explorer.) ® (Wi-Fi Setup) For wireless network models ® After the Wi-Fi is set up, you cannot change the settings from your Home screen. Change the settings for ®...
  • Page 558 Level 1 Level 2 Level 3 Level 4 Descriptions Add Shortcut Scan to SharePoint (Select Profile name) Send scanned data via a SharePoint server. These lists appears Rename - Change the shortcut name. when each Shortcut Edit Change the shortcut settings. name is pressed for two seconds.

  • Page 559: Change Machine Settings From Your Computer

    Home > Machine Settings > Change Machine Settings from Your Computer Change Machine Settings from Your Computer • Change Machine Settings Using Web Based Management • Change the Machine Settings Using Remote Setup • Where Can I Find My Machine's Network Settings? •...

  • Page 560: Change Machine Settings Using Web Based Management

    Home > Machine Settings > Change Machine Settings from Your Computer > Change Machine Settings Using Web Based Management Change Machine Settings Using Web Based Management Web Based Management is a utility that uses a standard web browser to manage your machine using the Hyper Text Transfer Protocol (HTTP) or Hyper Text Transfer Protocol over Secure Socket Layer (HTTPS).

  • Page 561: What Is Web Based Management

    Home > Machine Settings > Change Machine Settings from Your Computer > Change Machine Settings Using Web Based Management > What is Web Based Management? What is Web Based Management? Web Based Management is a utility that uses a standard web browser to manage your machine using the Hyper Text Transfer Protocol (HTTP) or Hyper Text Transfer Protocol over Secure Socket Layer (HTTPS).
  • Page 562 Administrator Use this tab to set the Web Based Management password, reset various settings, and configure the function settings that are mainly used by administrators. You can also use Secure Function Lock to restrict functions according to the user. Network Use this tab to change the network settings, enable or disable the network protocols, and configure the security and certificate settings.

  • Page 563: Access Web Based Management

    Home > Machine Settings > Change Machine Settings from Your Computer > Change Machine Settings Using Web Based Management > Access Web Based Management Access Web Based Management • We recommend using the HTTPS security protocol when configuring settings using Web Based Management.

  • Page 564: Set A Login Password For Web Based Management

    Home > Machine Settings > Change Machine Settings from Your Computer > Change Machine Settings Using Web Based Management > Set a Login Password for Web Based Management Set a Login Password for Web Based Management We recommend setting a login password to prevent unauthorised access to Web Based Management. 1.

  • Page 565: Change The Machine Settings Using Remote Setup

    Home > Machine Settings > Change Machine Settings from Your Computer > Change the Machine Settings Using Remote Setup Change the Machine Settings Using Remote Setup The Remote Setup program lets you configure many of your machine's settings from your computer. When you start Remote Setup, the settings on your machine will be downloaded to your computer and displayed on your screen.

  • Page 566: Remote Setup (Windows)

    Home > Machine Settings > Change Machine Settings from Your Computer > Change the Machine Settings Using Remote Setup > Remote Setup (Windows) Remote Setup (Windows) • Set Up This Machine from Your Computer (Windows) • Set Up This Machine Using ControlCenter4 (Windows) •...
  • Page 567 (Windows 8.1 and Windows 10) Launch (KONICA MINOLTA Utilities), and then click the drop-down list and select your model name (if not already selected). Click Tools in the left navigation bar, and then click Remote Setup. The Remote Setup Program window appears.
  • Page 568 Export Click to save the current configuration settings to a file. Click Export to save your address book or all settings for your machine. Import Click to import a file and read its settings. Print Click to print the selected items on the machine. You cannot print the data until it is uploaded to the machine.
  • Page 569 Home > Machine Settings > Change Machine Settings from Your Computer > Change the Machine Settings Using Remote Setup > Remote Setup (Windows) > Set Up This Machine Using ControlCenter4 (Windows) Set Up This Machine Using ControlCenter4 (Windows) If Secure Function Lock is set to On, you cannot use Remote Setup. 1.
  • Page 570 Click to start uploading data to the machine, and then exit the Remote Setup Program. If an error message appears, confirm that your data is correct, and then click OK. Cancel Click to exit the Remote Setup Program without uploading data to the machine. Apply Click to upload data to the machine without exiting the Remote Setup Program.
  • Page 571 Home > Machine Settings > Change Machine Settings from Your Computer > Change the Machine Settings Using Remote Setup > Remote Setup (Windows) > Set Up Your Machine's Address Book Using ControlCenter4 (Windows) Set Up Your Machine's Address Book Using ControlCenter4 (Windows) Use Remote Setup through CC4 to add or change Address Book numbers on your computer.

  • Page 572: Appendix

    Home > Appendix Appendix • Specifications • How to Enter Text on Your Machine...

  • Page 573: Specifications

    General Specifications Printer Type • Laser Print Method • Electrophotographic Laser Printer Memory Capacity • (bizhub 4020i) 256 MB • (bizhub 5020i) 1 GB LCD (liquid crystal display) • (bizhub 4020i) 3.7 in. (93.4 mm) TFT Colour Touchscreen LCD •...

  • Page 574: Document Size Specification

    Dimensions Unit: mm • (bizhub 4020i) * 435 ** 486 *** 427 • (bizhub 5020i) * 495 ** 518 *** 427 Weights (with supplies) • (bizhub 4020i) 16.8 kg • (bizhub 5020i) 18.9 kg Noise Level Sound Pressure Printing •...

  • Page 575: Print Media Specifications

    A4, Letter, A5, A5 (Long Edge), A6, Executive, Legal, Folio, Mexico Legal, India Legal, B5 (JIS) Paper Weight • 60 to 120 g/m Maximum • (bizhub 4020i) Paper Up to 250 sheets of 80 g/m Plain Paper Capacity • (bizhub 5020i)

  • Page 576: Fax Specifications

    Multiple Copies • Sorts/Stacks up to 999 pages Enlarge/Reduce • 25 to 400% (in increments of 1%) • (bizhub 4020i) First Copy Out Time Less than 9.2 seconds • (bizhub 5020i) Less than 9.5 seconds From Ready Mode and standard tray...

  • Page 577: Scanner Specifications

    • PCL6, PostScript 3, PDF version1.7 Resolution • Up to 1200 x 1200 dpi 1-sided print • (bizhub 4020i) Print Speed Up to 40 pages/minute (A4 size) Quiet Mode: Up to 25 pages/minute (A4 size) • (bizhub 5020i) Up to 50 pages/minute (A4 size) Quiet Mode: Up to 25 pages/minute (A4 size) 2-sided Print •...
  • Page 578 Third party USB ports are not supported. bizhub 4020i support 10BASE-T/100BASE-TX bizhub 5020i support 10BASE-T/100BASE-TX/1000BASE-T PC-Fax supports black and white only. All trademarks, brand and product names are the property of their respective companies.

  • Page 579: How To Enter Text On Your Machine

    Home > Appendix > How to Enter Text on Your Machine How to Enter Text on Your Machine • When you must enter text on your machine, a keyboard appears on the LCD. • The characters that are available may differ depending on your country. •...
  • Page 580 • Configure Your Machine for a Wireless Network When the SSID Is Not Broadcast • Send an Internet Fax (I-Fax) • Forward Received Email and Fax Messages • Relay Broadcast from Your Machine...

  • Page 581: Glossary

    Home > Glossary Glossary This is a comprehensive list of features and terms that appear in manuals. Availability of these features depends on the model you purchased. A B C D E F G H I J L M N O P R S T U V W X •...
  • Page 582 Home > Glossary • • CA Certificate • Caller ID • Cancel Job • Certificate • Channels • CIFS • CNG Tones • Coding Method • Communication Error (or Comm. Error) • Compatibility Group • Contrast • • Custom Raw Port •...
  • Page 583 Home > Glossary • ECM (Error Correction Mode) • Encryption • Extension Telephone • External Phone • F/T Ring Time • Fax Detect • Fax Forwarding • Fax Journal • Fax Storage • Fax Tones • Fax/Tel • Fine Resolution •...
  • Page 584 Home > Glossary • Internet Fax • IP Address • • IPPS • IPsec • IPv6 • Journal Period • LEAP • LLMNR • • • MAC Address • Manual Fax • • mDNS • Memory Receive • NetBIOS Name Resolution •...
  • Page 585 Home > Glossary • Network Shared Printing • Node Name • Open System • Out of Paper Reception • Overseas Mode • Paging • Pause • PEAP • Peer-to-Peer • Photo resolution (Mono only) • Protocols • Public Key Cryptosystem •...
  • Page 586 Home > Glossary • Ring Delay • Ring Volume • Scan to Email Server • Scanning • Search • Secure Function Lock 3.0 • Settings Tables • Shared Key Cryptosystem • SMTP Client • SMTP over SSL • SMTP-AUTH • SNMP •...
  • Page 587 Home > Glossary • TELNET • Temporary Settings • TKIP • Tone • Transmission • Transmission Verification Report • User Settings List • Vertical Pairing • Web Based Management • • ® Wi-Fi Direct • WINS • WINS Server • WLAN Report •...

  • Page 588: Active Directory Authentication

    Home > Glossary Active Directory Authentication Active Directory Authentication restricts the use of this machine. You cannot use your machine until you log on to the machine using a user ID and password. Ad-Hoc Mode The mode of operation in a wireless network, in which all devices (machines and computers) are connected without an access point/router.

  • Page 589: Auto Reduction

    Home > Glossary Authentication Methods for a Personal Wireless Network A personal wireless network is a small network (such as a home wireless network) without IEEE 802.1x support. • Open system Wireless devices are allowed to access the network without any authentication. •...
  • Page 590 Home > Glossary BOOTP The Bootstrap Protocol (BOOTP) is a network protocol used by a network client to obtain an IP Address from a configuration server. To use BOOTP, contact your network administrator. Broadcasting The ability to send the same fax message to more than one location. BT Call Sign A subscriber service purchased from the telephone company in the U.K.

  • Page 591: Coding Method

    Home > Glossary CIFS The Common Internet File System (CIFS) is the standard way that computer users share files and printers in Windows. CNG Tones The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling.

  • Page 592: Digital Signature

    Home > Glossary DHCP The Dynamic Host Configuration Protocol (DHCP) is a network protocol that is used to configure network devices so that they can communicate on an IP Network. To use DHCP, contact your network administrator. Digital Signature A Digital Signature is a value computed with a cryptographic algorithm and appended to a data object in such a way that any recipient of the data can use the signature to verify the data's origin and integrity.

  • Page 593: Extension Telephone

    Home > Glossary • When using Wired Equivalent Privacy (WEP) the data is transmitted and received with a secured key. • TKIP Temporal Key Integrity Protocol (TKIP) provides per-packet key mixing a message integrity check and rekeying mechanism. • Advanced Encryption Standard (AES) provides stronger data protection using a symmetric-key encryption. •...

  • Page 594: Fine Resolution

    Home > Glossary Fax Storage You can store faxes in the memory. Fax Tones The signals sent by sending and receiving fax machines while communicating information. Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD).

  • Page 595: Infrastructure Mode

    Home > Glossary IEEE 802.1x IEEE 802.1x is a networking authentication standard used to connect to a wired or wireless LAN. It restricts connections which are not authentic and only users authenticated by a central authority are allowed to be connected.

  • Page 596: Journal Period

    Home > Glossary IPv6 IPv6 is the next generation Internet protocol. Journal Period The pre-programmed time period between automatically printed Fax Journal Reports. You can print the Fax Journal on demand without interrupting the cycle. LEAP Lightweight Extensible Authentication Protocol (LEAP) is a proprietary EAP method developed by Cisco Systems, Inc.

  • Page 597: Memory Receive

    Home > Glossary mDNS Multicase DNS (mDNS) allows the print server to configure itself to work in an OS X Simple Network Configuration system automatically. Memory Receive Receives faxes into the machine's memory when the machine is out of paper. NetBIOS Name Resolution Network Basic Input/Output System (NetBIOS) name resolution enables you to obtain the IP address of the other device using its NetBIOS name during the network connection.
  • Page 598 Home > Glossary Network Shared Printing Network Shared Printing is a type of printing in a network shared environment. In a network shared environment, each computer sends data via a server or print server. Node Name The Node Name is a machine name on the network. This name is often referred to as a NetBIOS name; it will be the name that is registered by the WINS server on your network.
  • Page 599 Home > Glossary Photo resolution (Mono only) A resolution setting that uses varying shades of grey for the best representation of photographs. Protocols Protocols are the standardised sets of rules for transmitting data on a network. Protocols allow users to gain access to network-connected resources.
  • Page 600 Home > Glossary Remote Deactivation Code (Fax/Tel Mode only) When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension telephone by pressing this code (#51). Remote Retrieval Access The ability to access your machine remotely from a touch tone telephone. Remote Setup The Remote Setup program lets you configure many machine and network settings from a computer application.

  • Page 601: Shared Key Cryptosystem

    Home > Glossary Shared Key Cryptosystem A Shared Key Cryptosystem is a branch of cryptography involving algorithms that use the same key for two different steps of the algorithm (such as encryption and decryption). SMTP Client Simple Mail Transfer Protocol (SMTP) client is used to send emails via the Internet or Intranet. SMTP over SSL SMTP over SSL feature enables sending encrypted email using SSL.

  • Page 602: Standard Resolution

    Home > Glossary Standard resolution 203 × 98 dpi (monochrome). 203 × 196 dpi (colour). It is used for regular sized text and the quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the sender’s name and fax number. Store Print Log to Network The Store Print Log to Network feature allows you to save the print log file from your machine to a network server using CIFS.
  • Page 603 Home > Glossary TELNET The TELNET protocol allows you to control the remote network devices on a TCP/IP network from your computer. Temporary Settings You can choose certain options for each fax transmission and copy without changing the default settings. TKIP ™...

  • Page 604: Wins Server

    Home > Glossary • Configure Store Print Log to Network • Configure Scan to FTP • Configure Scan to Network • Configure LDAP (available for certain models) • Software version information of the machine and print server • Change network and machine configuration details In order to use Web Based Management, you must use the TCP/IP protocol on your network and have a valid IP address programmed into the print server and your computer.

  • Page 605: Xmit Report (Transmission Verification Report)

    Home > Glossary Xmit Report (Transmission Verification Report) A listing for each transmission, that shows its date, time and number.

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