Brother MFC-465CN User Manual
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Brother MFC-465CN User Manual

Brother mfc-465cn: user guide
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USER'S GUIDE
MFC-465CN
Version A

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  • Page 1 USER’S GUIDE MFC-465CN Version A...
  • Page 2 offers.

  • Page 3: Brother Numbers

    offers.
  • Page 4 Service Center Locator (USA only) For the location of a Brother authorized service center, call 1-800-284-4357. Service Center Locations (Canada only) For the location of a Brother authorized service center, call 1-877-BROTHER.

  • Page 5: Ordering Accessories And Supplies

    If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)

  • Page 6: Usa And Canada

    Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials...
  • Page 7 Brother reseller in 6 Normal Periodic Maintenance Items, such the United States or if the product was used as Paper Feeding Kit, Fuser and Laser (including but not limited to floor models or Units.
  • Page 8 Product is entitled to warranty coverage. Your to this Product and your bill of sale date, (2) credit card will be charged up to the cost of a describe the change to this warranty and new Product only if: (i) you do not return your (3) agree to make that change.
  • Page 9 LIMITED WARRANTY (Canada only) Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centres, will repair or replace (at Brother's sole discretion) this MFC/Fax machine free of charge if defective in material or workmanship.

  • Page 10: Table Of Contents

    Table of Contents Section I General General Information Using the documentation ..................2 Symbols and conventions used in the documentation ........2 Accessing the Software User’s Guide and Network User’s Guide ......2 Viewing Documentation ...................2 ® Accessing Brother Support (For Windows ) ............5 Control panel overview ..................6...
  • Page 11 Entering Fax mode ....................30 Faxing from the ADF ..................30 Faxing from the scanner glass ..............30 Faxing A4 size documents from the scanner glass ........31 Color fax transmission ................... 31 Canceling a fax in progress ................31 Broadcasting (Black & White only) ..............32 Canceling a Broadcast in progress..............
  • Page 12 Telephone Services and External devices Voice operations ....................43 Tone or Pulse (Canada only).................43 Fax/Tel mode when the power key is on ............43 Fax/Tel mode when the power key is off ............43 Telephone services....................44 Voice Mail ......................44 Distinctive Ring ....................45 Caller ID......................47 Connecting an external TAD (telephone answering device)........49...
  • Page 13 Copy settings .......................75 Changing copy quality ................... 75 Enlarging or reducing the image copied ............75 Making N in 1 copies or a poster (page layout) ..........76 Sorting copies using the ADF ................ 77 Adjusting Brightness, Contrast and Color............77 Paper Options....................78 Setting your changes as the new default............79...
  • Page 14 ® PhotoCapture Center Operations ..............82 Printing from a memory card or USB Flash memory drive without a PC..82 Scanning to a memory card or USB Flash memory drive without a PC ..82 ® Using PhotoCapture Center from your computer ........82 Using a memory card or USB Flash memory drive ........82...
  • Page 15 Choosing a location ................... 106 To use the machine safely................. 107 Important safety instructions................ 110 Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.) ........112 Federal Communications Commission (FCC) Declaration of Conformity (USA only) ....................
  • Page 16 Menu and Features On-screen programming ..................141 Menu table ....................141 Memory storage...................141 Mode and menu keys ..................141 Menu table ....................142 Entering Text ....................153 Specifications General ......................154 Print media......................155 Fax........................156 Copy ........................157 ® PhotoCapture Center ..................158 PictBridge ......................159 Scanner ......................160 Printer ........................161 Interfaces ......................162...
  • Page 17 Section I General General Information Loading documents and paper General setup Security features...

  • Page 18: General Information

    User’s Guides in HTML format. Warnings tell you what to do to prevent possible personal injury. If you have not installed the software, you can find the documentation by following the Electrical Hazard icons alert you to instructions below: possible electrical shock.
  • Page 19 General Information How to find Scanning instructions If the language screen appears, click your language. The CD-ROM main There are several ways you can scan menu will appear. documents. You can find the instructions as follows: Software User’s Guide ®...
  • Page 20 ® Presto! PageManager User’s Guide ® ® The complete Presto! PageManager User’s Guide can be viewed from the Help ® ® selection in the Presto! PageManager Double-click the Documentation icon. application. Double-click your language folder. Double-click the top page file to view the Software User's Guide and Network User's Guide in HTML format.

  • Page 21: Accessing Brother Support (For Windows ® )

    (http://www.brother.com/original/), click ® Supplies Information. (For Windows To return to the main page, click Back or If you have finished, click Exit. You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother...

  • Page 22: Control Panel Overview

    Pulse to Tone. Copy 2 Fax and telephone keys Lets you access Copy mode. Speed Dial PhotoCapture Lets you look up and dial numbers that are ® stored in the memory. Lets you access PhotoCapture center mode. Redial/Pause Redials the last 30 numbers called. It also...
  • Page 23 General Information 5 Start keys: Color Start Lets you start sending faxes or making copies in full color. Also lets you start a scanning operation (in color or black & white, depending on the scanning setting in the ControlCenter software).

  • Page 24: Lcd Display Screen

    General Setup Print Reports Machine Info. Select & Press Press OK. Press a or b to choose Mode Timer. MENU 1 Current Receive Mode General Setup Lets you see the current receive mode. Mode Timer...

  • Page 25: Loading Documents And Paper

    Using the ADF DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, The ADF can hold up to 10 pages and feeds pasted or taped. each sheet individually. Use standard 20 lb (80 g/m ) paper and always fan the pages DO NOT use cardboard, newspaper or before putting them in the ADF.

  • Page 26: Using The Scanner Glass

    You can use the scanner glass to fax, copy or If you are scanning a book or thick scan pages of a book or one page at a time. document, DO NOT slam the cover down or press on it.

  • Page 27: Acceptable Paper And Other Media

    Brother paper other media Paper Type Item Letter Glossy Photo BP61GLL The print quality can be affected by the type Letter Inkjet (Matte) BP60ML (USA only) of paper you are using in the machine. 4 × 6 in. Glossy Photo BP61GLP...

  • Page 28: Choosing The Right Media

    Transparencies or photo paper must be picked up from the output paper tray one tray page at a time to avoid smudging. Up to 50 sheets of 20 lb Letter or 80 g/m paper. Choosing the right media Paper type and size for each operation...
  • Page 29 Up to 100 sheets of Letter/A4 20 lb (80 g/m ) paper. For Photo 4"×6" and Photo L 3.5"×5" paper, use the photo bypass tray (in USA) or the photo paper tray (in Canada). (See Loading photo paper on page 17.)

  • Page 30: Loading Paper And Other Media

    Chapter 2 Loading paper and Press and slide the paper side guides (1) and paper length guide (2) to fit the other media paper size. Note To print on Photo (4"×6") or Photo L (3.5"×5") paper, see Loading photo paper on page 17.
  • Page 31 Note Be careful that you do not push the paper When you use Legal size paper, press in too far; it may lift at the back of the tray and hold the universal guide release and cause feed problems. button as you slide out the front of the paper tray.

  • Page 32: Loading Envelopes And Post Cards

    (2). About envelopes Use envelopes that weigh from 20 to 25 lb (75 to 95 g/m Some envelopes need margin settings to be set in the application. Make sure you do a test print first.

  • Page 33: Loading Photo Paper

    (1) and paper length guide (2) to 3.5"×5" size paper. When you use the photo fit the size of the envelopes or post bypass tray, you do not have to take out the cards. paper that is in the tray beneath it.

  • Page 34: Removing Small Printouts From The Machine

    • Be careful that you do not push the paper photo bypass tray backward until it in too far; it may lift at the back of the tray clicks into the photo printing position. and cause feed problems.

  • Page 35: Printable Area

    The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on.

  • Page 36: General Setup

    General setup On/Off key On/Off setting When the machine is idle, you can turn it on You can customize the machine's On/Off and off by pressing the On/Off key. key. The factory setting is Fax Receive:Off. Your machine will not...

  • Page 37: Mode Timer

    :Off PhotoCapture. You can change the amount available. (factory of time the machine takes after the last Scan, setting) Copy or PhotoCapture operation before it Fax Receive returns to Fax mode. If you choose Off, the Fax Receive...

  • Page 38: Paper Settings

    Paper Size You can use five sizes of paper for printing Paper Type copies: Letter, Legal, A4, A5, and 4 × 6 in. (10 × 15 cm) and three sizes for printing To get the best print quality, set the machine faxes: Letter, Legal and A4.

  • Page 39: Volume Settings

    , press d or c to adjust the volume level. The LCD shows Press a or b to choose Low, Med, High the current setting, and each key press will or Off. change the volume to the next level. The Press OK.

  • Page 40: Automatic Daylight Savings Time

    Savings Time LCD Contrast You can set the machine to change You can adjust the LCD contrast for a sharper automatically for daylight savings time. It will and more vivid display. If you are having reset itself forward one hour in the Spring and difficulty reading the LCD, try changing the backward one hour in the Fall.

  • Page 41: Setting The Dim Timer For The Backlight

    Press OK. Press Stop/Exit. Setting the Off Timer You can set how long the LCD stays on after the last key press. This is a power saving feature. The machine can print, scan and receive faxes and voice calls when the LCD is off.

  • Page 42: Security Features

    TX Lock Setting and changing the TX Lock password TX Lock lets you prevent unauthorized access to the machine. You will not be able to Note continue to schedule Delayed Faxes or If you have already set the password, you Polling jobs.

  • Page 43: Turning The Tx Lock On/Off

    Press a or b to choose Miscellaneous. Press OK. Press a or b to choose TX Lock. Press OK. Press a or b to choose Set TX Lock. Press OK. Enter the registered 4-digit password. Press OK. The machine goes offline and the LCD...
  • Page 44 Chapter 4...
  • Page 45 Section II Sending a fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Advanced fax operations (Black & White only) Printing Reports Polling...

  • Page 46: Sending A Fax

    Factory Reset (See page 36.) When the machine is idle, the time appears When the option you want is highlighted, on the LCD. When you want to send a fax, or press OK. change fax send or receive settings, press (Fax) key to illuminate it in green.

  • Page 47: Faxing A4 Size Documents From The Scanner Glass

    (See Using the scanner When documents are A4 size, you need to glass on page 10.) set Scan Size to A4. If you do not, the bottom portion of the faxes will be missing. Enter the fax number using the dial pad, Speed Dial or Search.

  • Page 48: Broadcasting (Black & White Only)

    Press Black Start. i Press 2 Note Press 1 to cancel the Broadcast. • If you did not use up any of the numbers Press Stop/Exit. for Groups, you can ‘broadcast’ faxes to as many as 210 different numbers. • The available memory will vary depending...

  • Page 49: Additional Sending Operations

    Sending a fax Additional sending Contrast operations If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be Sending faxes using multiple used. It automatically chooses the suitable settings contrast for your document.

  • Page 50: Dual Access (Black & White Only)

    Standard resolution. If the memory is full or you are sending a color fax, the machine will send the document in If you choose S.Fine or Photo and then real time (even if Real Time TX is set to...

  • Page 51: Overseas Mode

    24-hours. the memory to be sent and cancel a job. (If These faxes will be sent at the time of day you there are no jobs, the LCD shows enter in step e.

  • Page 52: Setting Your Changes As The New Default

    Restoring all settings to the factory settings At the end of a conversation you can send a fax to the other party before you both hang You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again.

  • Page 53: Out Of Memory Message

    Sending a fax Out of Memory message If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will...

  • Page 54: Receiving A Fax

    You must choose the receive mode depending on the external devices and telephone subscriber services you have on your line. The diagrams below will help you choose the correct mode. For more detailed information about the receive modes, see Using receive modes on page 39.

  • Page 55: Using Receive Modes

    Faxes will be automatically received. Voice calls will start the F/T ring to tell you to pick up the line. The F/T ring is a fast F/T pseudo/double-ring made by your machine.

  • Page 56: Receive Mode Settings

    The Ring Delay sets the number of times the signal you with its special pseudo/double-ring machine rings before it answers in Fax Only when you have a voice call. If it's a fax call, or Fax/Tel mode. If you have external or the machine receives the fax.

  • Page 57: Easy Receive

    “chirps” through the handset If you choose On, the machine automatically you are using, just replace the handset. Your reduces each page of an incoming fax to fit on machine will do the rest. one page of A4, Letter, Legal size paper. The...

  • Page 58: Receiving A Fax At The End Of A Conversation

    Chapter 6 Receiving a fax at the end of a conversation At the end of a conversation you can ask the other party to fax you information before you both hang up. Ask the other party to place the document in their machine and to press the Start or Send key.

  • Page 59: Telephone Services And External Devices

    When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double- ringing) to alert you to pick up a voice call. If you are at an extension telephone, you'll need to lift the handset during the F/T Ring Time and then press # 5 1 between the pseudo/double-rings.

  • Page 60: Telephone Services

    4 rings and your Voice Mail is set able to receive a fax. If the incoming call is a to answer after 2 rings, then your Voice Mail telephone call, then complete the call as you will answer first.

  • Page 61: Distinctive Ring

    Telephone Services and External devices Distinctive Ring Do you have Voice Mail? If you have Voice Mail on the telephone line Brother uses the term ‘Distinctive Ring’ but that you will install your new machine on, different telephone companies have other...
  • Page 62 Chapter 7 Press a or b to choose the stored ring Note pattern you want to use. Ring Pattern #1 is often called short-short Press OK. and is the most commonly used. (You hear each pattern as you scroll If the ring pattern you received is not on through the four patterns.

  • Page 63: Caller Id

    The Caller ID feature lets you use the Caller your machine will automatically dial "1" plus ID subscriber service offered by many local the area code for all calls. If your local dialing telephone companies. Call your telephone plan requires that the “1” not be used for calls company for details.
  • Page 64 Printing the Caller ID List Your machine stores information for the last Press Menu. thirty calls in the Caller ID list. You can view or print this list. When the thirty-first call Press a or b to choose Fax. comes in to the machine, it replaces Press OK.

  • Page 65: Connecting An External Tad (Telephone Answering Device)

    If it hears them, the machine takes distinctive ring pattern on your machine, over the call and receives the fax. If it does and use that number as a fax number. The not hear CNG tones, the machine lets the...

  • Page 66: Connections

    (OGM) on an external TAD when the other lines are busy and a second fax call is received, the fax call will be sent to a line that does not have a fax machine. Your Timing is important in recording this machine will work best on a dedicated line.

  • Page 67: Converting Telephone Wall Outlets

    Plug one end of the first telephone line The third way is the easiest: Buy a triplex cord for your TAD into the L1 jack of the adapter. You can plug a triplex adapter into triplex adapter. Plug the other end into an RJ14 outlet.

  • Page 68: Multi-Line Connections (Pbx)

    LCD shows Telephone. Using external and extension telephones If you answer a fax call on an extension or an external telephone connected to the EXT. jack of the machine, you can make your machine take the call by using the Fax Receive Code.

  • Page 69: Using A Non-Brother Cordless External Telephone

    You should assume that you're receiving a you want to, you can replace them with your manual fax. own codes. Press l 5 1 and wait for the chirp or until the LCD shows Receiving, and then hang up. Press Menu. Note Press a or b to choose Fax.

  • Page 70: Dialing And Storing Numbers

    Speed Dial Manual dialing number, a number has not been stored at this location. Press all of the digits of the fax or telephone number. Search You can search for names you have stored in the Speed Dial memory.

  • Page 71: Fax Redial

    Press (Fax). Outgoing Call Press a or b to choose The last 30 numbers you sent a fax to will be Caller ID hist.. stored in the outgoing call history. You can Press OK. choose one of these numbers to fax to, add to Speed Dial, or delete from the history.

  • Page 72: Storing Numbers

    Chapter 8 Storing numbers Do one of the following: To send a fax, press a or b to choose You can set up your machine to do the Send a fax. following types of easy dialing: Speed Dial Press OK.

  • Page 73: Storing Speed Dial Numbers From Outgoing Calls

    (up to 20 digits). number (up to 20 digits). Press OK. Press OK. If you do not want to store a second If you do not want to store a second number, press OK. number, press OK. Press Stop/Exit.

  • Page 74: Changing Speed Dial Names Or Numbers

    How to change the stored name or using the dial pad. number: Press OK. If you want to change a character, press d or c to position the cursor under the (To help you enter letters, see character you want to change, and then Entering Text on page 153.)

  • Page 75: Setting Up Groups For Broadcasting

    Setting up groups for Press Stop/Exit. broadcasting Note You can print a list of all the Speed Dial Groups, which can be stored on a Speed Dial numbers. Group numbers will be marked location, allow you to send the same fax in the GROUP column.

  • Page 76: Dialing Access Codes And Credit Card Numbers

    For example, you might have stored ‘555 ’ on want to delete. Speed-Dial: 03 and ‘7000 ’ on Speed-Dial: 02. Press OK. You can use them both to dial ‘555-7000 ’ if you press the following keys: Press a or b to choose Delete. Press OK.

  • Page 77: Advanced Fax Operations (Black & White Only)

    • If you choose Backup Print:On, the PC Fax Receive machine will also print the fax at your machine so you will have a copy. This is the safety feature in case there is a power You can change your selection at any time. If failure before the fax is forwarded or a received faxes are still in the machine’s...

  • Page 78: Paging

    # #. Press Press a or b to choose Fax. Press OK. For example, press: Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # # Press a or b to choose Advanced Fax Operation. Press Stop/Exit.

  • Page 79: Fax Storage

    If you have set Fax Storage, a backup copy Even if you have turned off your PC (at night will automatically be printed at the machine. or on the weekend, for example), your machine will receive and store your faxes in Press Menu.

  • Page 80: Changing The Destination Pc

    PC. Color Press OK. faxes will be received in real time and printed in color. Press a or b to choose <USB> or the PC you want to receive. Press OK. Press a or b to choose Backup Print:On or Backup Print:Off.

  • Page 81: Turning Off Advanced Fax Operations

    Press 1 Press OK. i Press 2 Press a or b to choose Off. • If you press 1, faxes in the memory will Press OK. be erased or printed before the setting changes. If a backup copy has already Press Stop/Exit.

  • Page 82: Remote Retrieval

    Before you can use the remote access and retrieval features, you No beeps — No messages have to set up your own code. The factory default code is inactive code (---l). When the machine gives two short beeps, enter a command.

  • Page 83: Remote Fax Commands

    Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.

  • Page 84: Retrieving Fax Messages

    (up to 20 digits) of the remote machine you want your fax messages fax machine you want your fax sent to using the dial pad, then enter # #. messages forwarded to using the dial pad, then enter # #.

  • Page 85: Printing Reports

    You need to set up the Transmission specific intervals (every 50 faxes, 6, 12 or 24 Verification Report and Journal Period using hours, 2 or 7 days). If you set the interval to the Menu keys. Off, you can still print the report by following...

  • Page 86: Reports

    Network Config Lists your Network settings. How to print a report Press Menu. Press a or b to choose Print Reports. Press OK. Press a or b to choose the report you want. Press OK. Press Black Start. Press Stop/Exit.

  • Page 87: Polling

    Polling lets you set up your machine so other people can receive faxes from you, but they Sequential polling lets you request pay for the call. It also lets you call somebody documents from several fax machines in one else’s fax machine and receive a fax from it, operation.

  • Page 88: Polled Transmit (Black & White Only)

    Press (Fax). Load your document. Press a or b to choose Polled TX. Press OK. Press a or b to choose On (or Off). Press OK. Press a or b to choose any settings you want to change. Press OK.

  • Page 89: Section Iii Copy

    Section III Copy Making copies...

  • Page 90: Making Copies

    You can enter the number of copies you want by using the dial pad. Load your document. (See Loading documents on page 9.) Press a or b to scroll through the Copy key options. Enter the number of copies you want. Quality (See page 75.) Press Black Start or Color Start.

  • Page 91: Copy Settings

    Press a or b to choose Quality. 1 minute after copying, unless you have set Press OK. the Mode Timer to 30 seconds or less. (See Press a or b to choose Fast, Normal or Mode Timer on page 21.) Best.

  • Page 92: Making N In 1 Copies Or A Poster

    (page layout) If you do not want to change additional settings, press Black Start or The N in 1 copy feature can help you save Color Start to scan the page. paper by letting you copy two or four pages If you are making a poster or placed the onto one printed page.

  • Page 93: Sorting Copies Using The Adf

    Sorting copies using the ADF Contrast You can adjust the copy contrast to help an You can sort multiple copies. Pages will be image look sharper and more vivid. stacked in the order 123, 123, 123, and so on. Press (Copy). Press (Copy).

  • Page 94: Paper Options

    Paper Type Load your document. If you are copying on special paper, set the machine for the type of paper you are using to Enter the number of copies you want. get the best print quality. Press a or b to choose Color Adjust.

  • Page 95: Setting Your Changes As The New Default

    You can copy only on Letter, Legal, A4, A5 or You can save the copy settings for Quality, Photo [4 in. (W) × 6 in. (H) or 10 cm (W) × Paper Type, Brightness, Contrast and 15 cm (H)] paper.

  • Page 96: Restoring All Settings To The Factory Settings

    If the Out of Memory message appears changed to the factory settings. These while scanning documents, press Stop/Exit settings will stay until you change them again. to cancel or Black Start or Color Start to copy the scanned pages. Press (Copy).

  • Page 97: Section Iv Walk-Up Photo Printing

    Section IV Walk-up Photo Printing PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive Printing photos from a camera...

  • Page 98: Or Usb Flash Memory Drive

    PC MultiMediaCard™, xD-Picture Card™ and USB Flash memory drives. Even if your machine is not connected to your computer, you can print photos directly from digital camera media or a USB Flash memory drive. (See Print Images on page 85.) ®...

  • Page 99: Memory Cards Or A Usb Flash Memory Drive Folder Structure

    ® PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive Memory cards or a USB Flash Please be aware of the following: memory drive folder structure When printing the INDEX or IMAGE, the ® PhotoCapture Center...

  • Page 100: Getting Started

    PhotoCapture key is blinking). You will lose your data or damage the card or USB Flash memory drive. The machine can only read one device at a time so do not put more than one device in the machine at a time.

  • Page 101: Entering Photocapture Mode

    ® PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive Print Images Entering PhotoCapture mode After you insert the memory card or USB View Photo(s) Flash memory drive, press the (PhotoCapture) key to illuminate it in...

  • Page 102: Print Index (Thumbnails)

    You can print a Press Color Start to print. thumbnail page (Index page with 5 images per line). This will show all the pictures on the Print Photos memory card. Before you can print an individual image, you have to know the image number.

  • Page 103: Photo Effects

    ® PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive Auto Correct Repeat step d until you have entered the image numbers that you want to Auto Correct is available for most photos. The print.
  • Page 104 Do one of the following. Press OK. Press OK if you do not want to change any settings. Press a or b to choose Press a or b to adjust the effect level Enhance Skin-Tone. Press OK. manually. Press OK when you have finished.
  • Page 105 ® PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive Press a or b to choose Do one of the following. Remove Red-Eye. Press OK and change the print Press OK. settings. (See page 92.)

  • Page 106: Search By Date

    Search by Date. If you do not want to change any Press OK. settings, press Color Start to print. Press a or b to choose the date that you Slide show want to search from. Press OK. You can view all your photos on the LCD Press d or c to choose your photo.

  • Page 107: Trimming

    ® PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive Trimming DPOF printing You can trim your photo and print a part of the DPOF stands for Digital Print Order Format. image. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo...

  • Page 108: Photocapture Center ® Print Settings

    You can change the print settings temporarily for the next printing. These settings are temporary, and the machine returns to its default settings 3 minutes after printing, unless you have set the Mode Timer to 2 minutes or less. (See Mode Timer on page 21.) Note You can save the print settings you use most often by setting them as default.

  • Page 109: Print Quality

    ® PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive Menu Selections Options 1 Options 2 Page — True2Life On/Off (Does not appear White Balance when Photo Effects is Sharpness chosen.) Color Density Exit —...

  • Page 110: Adjusting Brightness, Contrast And Color

    Press a or b to choose White Balance, Sharpness or Contrast and Color Color Density. Press OK. Brightness Press d or c to adjust the degree of the setting. Press a or b to choose Brightness. Press OK. Press OK. Do one of the following:...

  • Page 111: Cropping

    ® PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive Cropping Setting your changes as the new default If your photo is too long or wide to fit the available space on your chosen layout, part You can save the print settings you use most of the image will automatically be cropped.

  • Page 112: Scan To A Memory Card Or Usb Flash Memory Drive

    Entering Scan mode be stored in PDF (*.PDF) or TIFF (*.TIF) file formats . Color documents may be stored in When you want to scan to a memory card or PDF (*.PDF) or JPEG (*.JPG) file formats. USB Flash memory drive, press The factory setting is 150dpi Color and the default file format is PDF.

  • Page 113: Understanding The Error Messages

    ® PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive Understanding the Do one of the following. To change the quality, go to step f. Error Messages Press Black Start or Color Start to start scanning without changing Once you are familiar with the types of errors additional settings.

  • Page 114: Printing Photos From A Camera

    Printing photos directly from a digital camera (without PictBridge) on page 100. See DPOF printing on page 99 for more details. If your camera is set to use the Printer Settings PictBridge requirements (Default setting), the machine will print your photo using the following settings.

  • Page 115: Printing Images

    Connect your camera to the USB If your digital camera supports DPOF direct interface (1) on the machine using printing, you will be able to choose on the the USB cable. digital camera display the images and number of copies you want to print.

  • Page 116: Printing Photos Directly From A Digital Camera (Without Pictbridge)

    This enables you to direct interface (1) on the machine using print photos from your camera. the USB cable. If you would like to print photos in PictBridge mode, see Printing photos directly from a PictBridge camera on page 98. Note The name, availability and operation differ among digital cameras.

  • Page 117: Understanding The Error Messages

    Printing photos from a camera Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are printing from a camera, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory.
  • Page 118 Chapter 14...
  • Page 119 Section V Software Software and Network features...

  • Page 120: Software And Network Features

    NETWORK USER’S GUIDE) in the top menu, and then click the heading you From the Start menu, point to Brother, would like to read from the list at the left MFC-XXXX (where XXXX is your model of the window. number) from the programs group, then click User’s Guides in HTML format.
  • Page 121 Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary...

  • Page 122: A Safety And Legal

    Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard AC power outlet. Choose a location where the temperature remains between 50°...

  • Page 123: To Use The Machine Safely

    DO NOT handle the plug with wet hands. Doing this might cause an electrical shock. Always make sure the plug is fully inserted. DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock.
  • Page 124 DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury.
  • Page 125 DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover.

  • Page 126: Important Safety Instructions

    AC power outlet to shut off the power completely. • Always make sure the plug is fully inserted. • To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunication line cord. CAUTION...
  • Page 127 10 DO NOT allow anything to rest on the power cord. DO NOT place this product where people can walk on the cord. 11 If an extension cord is used with this product, make sure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating.

  • Page 128: Standard Telephone And Fcc Notices (These Notices Are In Effect On Models Sold And Used In The United States Only.)

    Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company.

  • Page 129: Federal Communications Commission (Fcc) Declaration Of Conformity (Usa Only)

    Product Name: MFC-465CN comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

  • Page 130: Industry Canada Compliance Statement (Canada Only)

    If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: Reorient or relocate the receiving antenna.

  • Page 131: Legal Limitations For Copying

    Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.

  • Page 132: Trademarks

    Microsoft and Windows are registered trademarks of Microsoft Corporation in the U.S. and other countries. Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries. Macintosh and TrueType are registered trademarks of Apple Inc.

  • Page 133: B Troubleshooting And Routine Maintenance

    For technical help, you must call the country where you bought the machine. Calls must be made from within that country. If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips.
  • Page 134 11.) Don't handle the paper until the ink is dry. If you are using photo paper, make sure that you have set the correct paper type. If you are printing a photo from your PC, set the Media Type in the Basic tab of the printer driver.

  • Page 135: Printing Received Faxes

    Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine. Try receiving from another fax machine.

  • Page 136: Sending Faxes

    Operations on page 65), print fax messages in memory (see Printing a fax from the memory on page 42) or cancel a Delayed Fax or Polling Job (see Canceling a fax in progress on page 31). If the problem continues, ask the telephone company to check your telephone line.

  • Page 137: Copying Difficulties

    Try using the scanner glass. (See Using the scanner glass on page 10.) ADF. Vertical black line appears in Black vertical lines on copies are typically caused by dirt or correction fluid on the copies. glass strip. Clean the glass strip. (See Cleaning the scanner on page 134.)

  • Page 138: Photocapture Center ® Difficulties

    Flash memory drive, it means the card is being accessed. Wait a while and then try again. If all of the above do not work, turn off your PC and machine, and then turn them on again. (You will have to unplug the power cord of the machine to turn it off.)

  • Page 139: Error Messages

    As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
  • Page 140 Put the card firmly into the slot again to Media Error corrupted, improperly formatted, make sure it is in the correct position. If the or there is a problem with the error remains, check the media drive (slot) memory card.
  • Page 141 Remove the paper and load it again and then press Black Start or Color Start. The paper is jammed in the See Printer jam or paper jam on page 128. machine. The number you dialed does not Verify the number and try again.

  • Page 142: Error Animation

    You can read the steps at your own pace by pressing c to see Unable to Clean XX the next step and d to go backward. If you do Unable to Init. XX not press a key after 1 minute, the animation Unable to Print XX starts running automatically again.
  • Page 143 Receive on the machine. (See PC Fax machine Receive on page 63.) If you have not set up your Station ID, you If faxes are in the machine’s memory cannot enter fax transfer mode. when you set up PC Fax Receive, the...

  • Page 144: Document Jam

    Document jam Pull the jammed document out to the left. Documents can jam in the ADF unit if they are not inserted or fed properly, or if they are too long. Follow the steps below to clear a document jam.
  • Page 145 Make sure the cover is set properly. jammed paper out of the machine. Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover (1) until it locks securely into the open position.

  • Page 146: Dial Tone

    Lift the scanner cover to release the Press a or b to choose Detection or lock (1). Gently push the scanner cover No Detection. support down (2) and close the scanner Press OK. cover (3). Press Stop/Exit. Telephone line interference...

  • Page 147: Routine Maintenance

    Replacing the ink cartridges Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD.
  • Page 148 Note WARNING If the protective yellow caps come off If ink gets in your eyes, wash them out with when you open the bag, the cartridge will water at once and call a doctor if you are not be damaged.

  • Page 149: Cleaning The Outside Of The Machine

    Use neutral detergents. Cleaning with paper tray. volatile liquids such as thinner or benzine will damage the outside surface of the Wipe the paper tray with a soft cloth to machine. remove dust. DO NOT use cleaning materials that contain ammonia.

  • Page 150: Cleaning The Scanner

    If you feel dirt or debris, clean the glass again concentrating on that area. You may need to repeat the cleaning process three or four times.

  • Page 151: Cleaning The Paper Pick-Up Roller

    Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages. You can clean Black only, three colors at a time (Cyan/Yellow/Magenta), or all four colors at once.

  • Page 152: Checking The Print Quality

    Press Ink. The LCD asks you if the print quality is Press a or b to choose Cleaning. Do one of the following: Press OK. If all lines are clear and visible, press 1 (Yes) to finish the Print Quality Press a or b to choose Black, Color or check.

  • Page 153: Checking The Print Alignment

    Checking the print alignment Although an ink volume icon appears on the LCD, you can use the Ink key to see a large graph showing the ink that is left in each You may need to adjust the print alignment cartridge.

  • Page 154: Machine Information

    Press Menu. CAUTION Press a or b to choose Machine Info.. It is important to allow the machine to ‘park’ Press OK. the print head after a print job. Listen carefully to the machine before unplugging Press a or b to choose Serial No..
  • Page 155 Troubleshooting and Routine Maintenance Wrap the machine in the bag and put it CAUTION in the original carton with the original packing material. If you are not able to find the yellow protective part, DO NOT remove the ink cartridges before shipping. It is essential...
  • Page 156 Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridges in the carton. Note If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your ‘Exchange’...

  • Page 157: C Menu And Features

    Go to the next menu level. Memory storage Accept an option. Cancel the current operation. Even if there is a power failure, you will not Go back to the previous lose the settings you have chosen using the menu level.

  • Page 158: Menu Table

    Menu table The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Menu ( Level1 Level2 Level3 Options Descriptions Page —...
  • Page 159 F/T Ring Time 20 Sec* pseudo/double-ring time 30 Sec in Fax/Tel mode. 40 Sec 70 Sec Receives fax messages Easy Receive without pressing the Black Start or Color Start key. The factory settings are shown in Bold with an asterisk.
  • Page 160 ---l — Prints incoming faxes Print Fax stored in the memory. (Backup Print) — — Check which jobs are in Remaining Jobs the memory and lets you cancel chosen jobs. The factory settings are shown in Bold with an asterisk.
  • Page 161 Subnet Mask [000-255]. [000-255]. [000-255] [000-255]. Enter the Gateway Gateway address. [000-255]. [000-255]. [000-255] BRNXXXXXXXXXXXX Enter the Node name. Node Name Chooses the WINS WINS Config Auto* configuration mode. Static The factory settings are shown in Bold with an asterisk.
  • Page 162 Fax/Tel External TAD Manual — — Puts the date and time on Date&Time the LCD and in headings Quick of faxes you send. Setup Guide. The factory settings are shown in Bold with an asterisk.
  • Page 163 Allows you to change the Local Language English* LCD language for your Quick (Canada only) French country. Setup Guide. The factory settings are shown in Bold with an asterisk. Fax ( Level1 Level2 Level3 Options Descriptions Page — — Sets the resolution for...
  • Page 164 You can save your fax Set New Default settings. — — You can restore all settings Factory Reset to the factory settings. The factory settings are shown in Bold with an asterisk. Scan ( Level1 Option1 Option2 Option3 Descriptions Page —...
  • Page 165 600dpi Color PDF*/JPEG inserted) 200x100dpi B/W TIFF*/PDF 200dpi B/W TIFF*/PDF The factory settings are shown in Bold with an asterisk. Copy ( Level1 Level2 Level3 Options Descriptions Page — —...
  • Page 166 4in1 (P) 4in1 (L) Poster (3x3) — — You can save your copy Set New Default settings. — — You can restore all settings Factory Reset to the factory settings. The factory settings are shown in Bold with an asterisk.
  • Page 167 — You can search your Search by Date photos from date. — — See the print You can print all photos in Print All Photos settings in the your memory card or USB following table. Flash memory drive. — —...

  • Page 168: Print Settings

    White Balance areas. (Does not appear Off* when Photo Effects is chosen.) Enhances the detail of the Sharpness image. Adjusts the total amount of Color Density color in the image. The factory settings are shown in Bold with an asterisk.

  • Page 169: Entering Text

    Most dial pad keys have three or four letters printed on Making corrections keys. The keys for 0, # and l do not have printed letters because they are used for If you entered an incorrect letter and want to special characters.

  • Page 170: D Specifications

    Recommended environment for best results: ADF (automatic document Up to 10 pages feeder) Temperature: 68° F - 86° F (20° C - 30° C) Humidity: 50% - 70% Paper: [20 lb (80 g/m )] A4 or Letter size Paper Tray...

  • Page 171: Print Media

    Use only transparencies recommended for inkjet printing. For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging. See Paper type and size for each operation on page 12.

  • Page 172: Fax

    Black & White only ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications...

  • Page 173: Copy

    (Black & White) Scans up to 600×1200 dpi Prints up to 1200×1200 dpi (Color) Scans up to 600×1200 dpi Prints up to 600×1200 dpi Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.

  • Page 174: Photocapture Center

    Up to 999 files (The folder inside memory cards or USB Flash memory drive is also counted) Folder File must be stored in the 4th folder level of the memory card or USB Flash memory drive. Borderless Letter, A4, Photo 4"×6", Photo 5"×7"...

  • Page 175: Pictbridge

    Specifications PictBridge Compatibility Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit http://www.cipa.jp/pictbridge for more information. Interface USB direct interface...

  • Page 176: Scanner

    XP Professional, and Windows XP Professional x64 Edition. ® Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows XP and Windows Vista™ (resolution up to 19200 × 19200 dpi can be selected by using the Brother scanner utility)

  • Page 177: Printer

    Photo L 3.5"×5", Photo 2L 5"×7", Post Card Based on Brother standard pattern. Letter size in draft mode. When you set the Borderless feature to On. See Paper type and size for each operation on page 12. When printing on letter size paper.

  • Page 178: Interfaces

    Your machine has a USB 2.0 Full-speed interface. This interface is compatible with USB 2.0 Hi-Speed; however, the maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1 interface.

  • Page 179: Computer Requirements

    All trademarks, brand and product names For WIA, 1200x1200 resolution. Brother Scanner Utility enables to are property of their respective enhance up to 19200 x 19200 dpi. companies. Third party USB ports are not supported. PC Fax supports black and white only.

  • Page 180: Consumable Items

    Service Life of Ink The first time you install the ink cartridges the machine will use extra Cartridge ink to fill the ink delivery tubes. This is a one-time process that enables high quality printing.

  • Page 181: Network (Lan)

    Port/Port9100, FTP Server, mDNS, Web Services, TELNET, SNMP, TFTP, LLTD See the Computer Requirements chart on page 163. If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is available as a download from http://solutions.brother.com.

  • Page 182: E Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) CNG tones The document can be placed in the ADF The special tones (beeps) sent by fax...
  • Page 183 Glossary Fine resolution Dual Access Resolution is 203 × 196 dpi. It is used for Your machine can scan outgoing faxes or scheduled jobs into memory at the same small print and graphs. time it is sending a fax from memory or Gray Scale receiving or printing an incoming fax.
  • Page 184 ® 11SE with OCR or Presto! ® PageManager software application Real Time Transmission converts an image of text to text you can When memory is full, you can send faxes edit. in real time. Out of Paper Reception Remaining jobs...
  • Page 185 Black Start or Color Start to start the dialing process. Standard resolution 203 × 97 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages.

  • Page 186: Index

    Connecting external TAD ........49 external telephone ........ 52 Access codes, storing and dialing ....60 two-line external TAD or telephone ..51 Accessories and supplies ......iii Consumable items ......... 164 ADF (automatic document feeder) ..9 Control panel overview ......6 Answering machine (TAD) .......49...
  • Page 187 ..........9 printing from memory ......42 Dual Access ..........34 Receive Mode, choosing ....38 reducing to fit on paper ..... 41 retrieving from a remote site ..67 Ring Delay, setting ......40 Easy Receive ...........41 telephone line interference ....130 Envelopes ......12...
  • Page 188 See Software User's Guide on the Innobella™ ..........164 CD-ROM..........Jams On/Off key ..........20 document ..........128 Out of Area (Caller ID) ......47 paper ...........128 Packing the machine ......138 LCD (liquid crystal display) ....141 Paging ............. 62 Brightness ........24 Paper .........11...
  • Page 189 ........57 Return to factory setting .....95 setting up by 2-digit location ....56 Set new default ........95 setting up from Caller ID history ..57 Printing setting up from outgoing calls ... 57 all photos ...........90 using ..........54 index ..........86...
  • Page 190 ..119 CD-ROM........... paper jam ........... 128 Serial Number Two-line telephone system ...... 50 how to find....See inside front cover TX Lock Shipping the machine ......138 turning on/off ........27 SimpleBiz Fax & Alternative Number Ringing .............45...
  • Page 191 The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
  • Page 192 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries.

This manual is also suitable for:

Mfc-465cn - color inkjet - all-in-one

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