Page 1 USER’S GUIDE MFC-495CW Version 0 USA/CAN...
Page 2 Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;...
Page 3: Brother Numbers
Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;...
Page 4: Ordering Accessories And Supplies
If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (You can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.) Note In Canada only Visa and MasterCard are accepted.
Page 5: Usa And Canada
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50. Compilation and Publication Notice Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
Page 6 Consumable and Accessory Items at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Accessory Items is made by Brother in its sole ® -brand parts and serial Brother...
Page 7 You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre-paid freight bill supplied by Brother in accordance with the instructions provided by Brother. Since you will...
Page 8 LIMITED WARRANTY (Canada only) Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centres, will repair or replace (at Brother's sole discretion) this MFC/Fax machine free of charge if defective in material or workmanship.
Page 9: Table Of Contents
Using the documentation ... 2 Symbols and conventions used in the documentation ... 2 Accessing the Software User’s Guide and Network User’s Guide ...2 Viewing Documentation...2 Accessing Brother Support (Windows Control panel overview ...6 LCD screen...8 Basic Operations ...8 Loading paper and documents Loading paper and other print media...9...
Page 10 Security features TX Lock...29 Setting and changing the TX Lock password ...29 Turning TX Lock on/off ...30 Section II Fax Sending a Fax Entering Fax mode ...32 Faxing from the ADF ...32 Faxing from the scanner glass ...32 Faxing A4 size documents from the scanner glass ...33 Color fax transmission ...33 Canceling a fax in progress ...33 Broadcasting (Black &...
Page 11 Recording an outgoing message (OGM) on an external TAD...59 Special line considerations ...60 Multi-line connections (PBX) ...61 External and extension telephones...62 Connecting an external or extension telephone ...62 Using external and extension telephones...62 Using a non-Brother cordless external telephone ... 63 Using remote codes...63 ® only) ...46...
Page 12 Dialing and storing numbers How to Dial ...64 Manual dialing ...64 Speed Dialing ...64 Search ...64 Fax Redial ...65 Outgoing Call ...65 Caller ID history ...66 Storing numbers ...66 Storing a pause ...66 Storing Speed Dial numbers...66 Changing Speed Dial names or numbers...68 Setting up groups for broadcasting...69 Dialing Access codes and credit card numbers...71 Printing Reports...
Page 13 Section III Copy Making copies How to copy ...78 Entering Copy mode...78 Making a single copy ... 78 Making multiple copies ...78 Stop copying...78 Copy settings ...79 Changing copy quality ...79 Enlarging or reducing the image copied ...79 Making N in 1 copies or a poster (Page Layout) ...80 Sorting copies using the ADF ...82 Adjusting Brightness and Contrast ...82 Ink Save Mode...83...
Page 14 PhotoCapture Center Print Quality ...102 Paper options ...102 Adjusting Brightness, Contrast and Color...103 Cropping ...104 Borderless printing...104 Print Date...104 Setting your changes as the new default...105 Restoring all settings to the factory settings ...105 Scan to a memory card or USB Flash memory drive ...105 Entering Scan mode ...105 How to scan to a memory card or USB Flash memory drive...106 Auto Crop ...107...
Page 15 Section VI Appendixes Safety and Legal Choosing a location ...116 To use the machine safely...117 Important safety instructions...122 Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.) ...123 Federal Communications Commission (FCC) Declaration of Conformity (USA only) ...125 Industry Canada Compliance Statement (Canada only) ...125 LAN connection ...126...
Page 16 Menu and Features On-screen programming...162 Menu table ...162 Memory storage...162 Mode and menu keys ...162 Menu table ...163 Entering Text ...182 Specifications General ...183 Print media...184 Fax...185 Copy ...187 PhotoCapture Center PictBridge ...189 Scanner ...190 Printer ...191 Interfaces ...192 Computer requirements ...193 Consumable items ...194 Network (LAN) ...195 Wireless one-push configuration ...196...
Page 17 Section I General General Information Loading paper and documents General setup Security features...
Page 18: General Information
General Information Using the documentation Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation.
Page 19: How To Find Network Setup Instructions
Network User’s Guide in PDF format. This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)
Page 20: Viewing Documentation (Macintosh)
Chapter 1 Viewing Documentation (Macintosh) Turn on your Macintosh. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. Double-click the Documentation icon. Double-click your language folder. Double-click top.html to view Software User's Guide and Network User's Guide in HTML format.
Page 21: Accessing Brother Support (Windows ® )
You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers in Brother numbers on page i and on the Brother CD-ROM. Click Brother Support on the top menu. The following screen will appear: To access our web site (http://www.brother.com), click...
Page 22: Control Panel Overview
Chapter 1 Control panel overview 1 Fax and telephone keys: Redial/Pause Redials the last 30 numbers called. It also inserts a pause when programming quick dial numbers. Hook Press before dialing if you want to make sure a fax machine will answer, and then press Black Start or Color Start.
Page 23 Mem. Mem. Mem. 12:45 12:45 12:45 12.21.2009 12.21.2009 12.21.2009 a or b Press to scroll through the menus and options. Menu Access the main menu. Clear/Back Press to delete characters or to go back to the previous menu level. Lets you choose a setting. 5 Start keys: Color Start Lets you start sending faxes or making...
Page 24: Lcd Screen
Chapter 1 LCD screen The LCD shows the current machine status when the machine is idle. Mem. Mem. Mem. 1 Wireless Status A four level indicator shows the current wireless signal strength if you are using a wireless connection. 2 Memory Status Lets you see the available memory in the machine.
Page 25: Loading Paper And Documents
Loading paper and documents Loading paper and other print media Note To print on Photo (4" × 6") or Photo L (3.5" × 5") paper, you must use the photo bypass tray. (See Loading photo paper on page 13.) If the paper support flap is open, close it, and then close the paper support.
Page 26 Chapter 2 Note When you are using Legal size paper, press and hold the universal guide release button (1) as you slide out the front of the paper tray. Fan the stack of paper well to avoid paper jams and misfeeds. IMPORTANT Always make sure that the paper is not curled or wrinkled.
Page 27: Loading Envelopes And Postcards
Close the output paper tray cover. Slowly push the paper tray completely into the machine. While holding the paper tray in place, pull out the paper support ( ) until it clicks, and then unfold the paper support flap ( ). IMPORTANT DO NOT use the paper support flap for Legal size paper.
Page 28 Chapter 2 Loading envelopes and postcards Before loading, press the corners and sides of envelopes or postcards to make them as flat as possible. IMPORTANT If envelopes or postcards are ‘double- feeding’, put one envelope or postcard in the paper tray at a time. Put envelopes or postcards in the paper tray with the address side down and the leading edge in first as shown in the...
Page 29: Loading Photo Paper
If you have problems printing on envelopes with the flap on the short edge, try the following: Open the envelope flap. Put the envelope into the paper tray with the address side down and the flap positioned as shown in the illustration. Adjust the size and margin in your application.
Page 30 Chapter 2 Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. Put the photo paper into the photo bypass tray and gently adjust the paper side guides to the paper. Make sure the paper side guides touch the sides of the paper.
Page 31: Removing Small Printouts From The Machine
IMPORTANT If you do not return the photo bypass tray to the Normal printing position after printing photos, you will get a No Paper Fed error when you use cut sheet paper. Photo Bypass Tray in the Normal printing position Photo Bypass Tray in the Photo printing position Loading paper and documents...
Page 32: Printable Area
Chapter 2 Printable area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can print in the shaded areas of cut sheet paper only when the Borderless print feature is available and turned ®...
Page 33: Acceptable Paper And Other Print Media
‘Basic’ tab of the printer driver or in the Paper Type setting of the machine’s menu. (See Paper Type on page 25.) When you print on Brother Photo paper, load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.
Page 34: Paper Capacity Of The Output Paper Tray Cover
Chapter 2 IMPORTANT DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or irregularly shaped paper 1 0.08 in. (2 mm) or greater curl may cause jams to occur. • Extremely shiny or highly textured paper • Paper that cannot be arranged uniformly when stacked •...
Page 35: Choosing The Right Print Media
Choosing the right print media Paper type and size for each operation Paper Type Paper Size Cut Sheet Letter Legal Executive JIS B5 Cards Photo Photo L Photo 2L Index Card Postcard 1 Postcard 2 (Double) Envelopes C5 Envelope DL Envelope COM-10 Monarch JE4 Envelope 4.1 ×...
Page 36: Paper Weight, Thickness And Capacity
For Photo 4" × 6" paper and Photo L 3.5" × 5" paper, use the photo bypass tray (in USA) or the photo paper tray (in Canada). (See Loading photo paper on page 13.) BP71 69 lb (260 g/m ) paper is especially designed for Brother inkjet machines. Thickness 3 to 6 mil (0.08 to 0.15 mm) 3 to 10 mil (0.08 to 0.25 mm)
Page 37: Loading Documents
Loading documents You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF The ADF can hold up to 15 pages and feeds each sheet individually. Use standard 20 lb (80 g/m ) paper and always fan the pages before putting them in the ADF.
Page 38: Using The Scanner Glass
Chapter 2 Using the scanner glass You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Document Sizes Supported Length: Up to 11.7 in. (297 mm) Width: Up to 8.5 in. (215.9 mm) Weight: Up to 4.4 lb (2 kg) How to load documents...
Page 39: Scannable Area
Scannable area The scannable area depends on the settings in the application you are using. The figures below show unscannable areas. Usage Document Top (1) Size Bottom (2) Letter 0.12 in. (3 mm) 0.12 in. (3 mm) Legal 0.12 in. (3 mm) Copy Letter...
Page 40: General Setup
General setup On/Off key You can turn the machine on and off by pressing the On/Off key. Note If you have connected an external telephone or TAD, it is always available. Turning the machine off Press and hold down the On/Off key. The LCD will show Shutting Down.
Page 41: Paper Settings
Press a or b to choose General Setup. Press OK. Press a or b to choose Paper Type. Press d or c to choose Plain Paper, Inkjet Paper, Brother BP71, Other Glossy or Transparency. Press OK. Press Stop/Exit. Note The machine ejects paper with printed surfaces face up onto the paper tray in front of the machine.
Page 42: Volume Settings
Chapter 3 Volume Settings Ring Volume You can choose a range of ring volume levels, from High to Off. While the machine is idle, press to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level.
Page 43: Speaker Volume
Speaker Volume You can choose a range of speaker volume levels, from High to Off. Press Menu. Press a or b to choose General Setup. Press OK. Press a or b to choose Volume. Press OK. Press a or b to choose Speaker. Press d or c to choose Low, Med, High or Off.
Page 44: Lcd Screen
Chapter 3 LCD screen LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. Press Menu. Press a or b to choose General Setup.
Page 45: Tx Lock
PhotoCapture Operation from Control panel Note If you forget the TX Lock password, please call Brother Customer Service. (See Brother numbers on page i.) Setting and changing the TX Lock password Note If you have already set the password, you will not need to set it again.
Page 46: Changing The Password
Chapter 4 Changing the password Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Miscellaneous. Press OK. Press a or b to choose TX Lock. Press OK. Press a or b to choose Set Password. Press OK.
Page 47 Section II Sending a Fax Receiving a Fax Telephone Services and External devices Dialing and storing numbers Printing Reports Polling...
Page 48: Sending A Fax
Sending a Fax Entering Fax mode When the machine is idle, the time and date appear on the LCD. When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in blue.
Page 49: Faxing A4 Size Documents From The Scanner Glass
Enter the fax number using the dial pad, Speed Dial or Search. Press Black Start or Color Start. If you press Black Start, the machine starts scanning the first page. Go to step e. If you press Color Start, the machine starts sending the document.
Page 50: Broadcasting (Black & White Only)
Chapter 5 Broadcasting (Black & White only) Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed.
Page 51: Canceling A Broadcast In Progress
Canceling a Broadcast in progress Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Remaining Jobs. Press OK. The LCD will show the fax number being dialed and the Broadcast job number. Press OK.
Page 52: Contrast
Chapter 5 Contrast If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses a suitable contrast for your document. Use Light when sending a light document. Use Dark when sending a dark document.
Page 53: Dual Access (Black & White Only)
Dual Access (Black & White only) You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. The number of pages you can scan into the memory will vary depending on the data that is printed on them.
Page 54: Delayed Batch Transmission (Black & White Only)
Chapter 5 Delayed Batch Transmission (Black & White only) Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.
Page 55: Restoring All Settings To The Factory Settings
Restoring all settings to the factory settings You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again. Press (Fax). Press a or b to choose Factory Reset. Press OK. Press 1 to choose Yes.
Page 56: Receiving A Fax
Will you be using Voice Mail on the same telephone line as your Brother machine? If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls.
Page 57 To set the receive mode follow the instructions below: Press Menu. Press a or b to choose Initial Setup. Press OK. Press a or b to choose Receive Mode. Press d or c to choose Fax Only, Fax/Tel, External TAD or Manual. Press OK.
Page 58: Using Receive Modes
Chapter 6 Using receive modes Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. (See Ring Delay on page 43.) Fax Only Fax Only mode will automatically answer every call as a fax call.
Page 59: Receive Mode Settings
Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension telephones on the same line as the machine, keep the ring delay setting of 4 rings.
Page 60: Easy Receive
Chapter 6 Easy Receive If Easy Receive is On: The machine can receive a fax automatically, even if you answer the call. When you see Receiving on the LCD or hear a click on the phone line through the handset you are using, just replace the handset.
Page 61: Paging
Press a or b to choose Backup Print:On or Backup Print:Off. Press OK. IMPORTANT • If you choose Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine.
Page 62: Fax Storage
Chapter 6 Fax Storage If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you have set Fax Storage, a backup copy will automatically be printed at the machine.
Page 63: Turning Off Memory Receive Operations
Press a or b to choose Backup Print:On or Backup Print:Off. Press OK. Press Stop/Exit. Note • PC Fax Receive is not supported in the Mac OS. • Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC.
Page 64: Changing Memory Receive Operations
Chapter 6 Changing Memory Receive Operations If received faxes remain in your machine’s memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions: Erase All Fax? i Press 1 i Press 2 Print All Fax? i Press 1 i Press 2...
Page 65: Receiving A Fax At The End Of A Conversation
Receiving a fax at the end of a conversation At the end of a conversation you can ask the other party to fax you information before you both hang up. Ask the other party to place the document in their machine and to press the Start or Send key.
Page 66: Remote Retrieval
Chapter 6 Remote Retrieval You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages. Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine.
Page 67: Remote Fax Commands
Remote Fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands Change the Fax Forwarding, Paging or Fax Storage settings...
Page 68: Retrieving Fax Messages
Chapter 6 Retrieving fax messages You can call your machine from any touch tone telephone and have your fax messages sent to a machine. Before you use this feature, you have to turn on Fax Storage. Dial your fax number. When your machine answers, enter your remote access code (3 digits followed by ) at once.
Page 69: Telephone Services And External Devices
Voice Mail If you have Voice Mail on the same telephone line as your Brother machine, Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. For example, if your Voice Mail is set to...
Page 70: Distinctive Ring
Get the Distinctive Ring service from your telephone company. Distinctive Ring is a feature of your Brother machine that allows a person with one line to receive fax and voice calls through two different phone numbers on that one line.
Page 71 Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you. Ring Rings...
Page 72: Turning Off Distinctive Ring
Manual and you cannot change it to another receive mode while Distinctive Ring is set to On. This ensures the Brother machine will only answer the Distinctive Ring number and not interfere when your main telephone number is called.
Page 73: Caller Id
Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings. After a few rings, the LCD shows the telephone number of your caller (and name, if available).
Page 74: Connecting An External Tad (Telephone Answering Device)
Chapter 7 Connecting an external TAD (telephone answering device) You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones.
Page 75: Connections
Connections The external TAD must be plugged into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). Plug the telephone line cord from the telephone wall jack into the jack labeled LINE.
Page 76: Special Line Considerations
Chapter 7 Special line considerations Roll over telephone lines A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or ‘rolled over’...
Page 77: Installing Machine, External Two-Line Tad And Two-Line Telephone
Installing machine, external two-line TAD and two-line telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the machine on Line 2, which is explained in the following steps.
Page 78: External And Extension Telephones
Chapter 7 External and extension telephones Connecting an external or extension telephone You can connect a separate telephone to your machine as shown in the diagram below. Connect the telephone line cord to the jack labeled EXT. Before you connect the external telephone, remove the protective cap (3) from the EXT.
Page 79: Using A Non-Brother Cordless External Telephone
Using a non-Brother cordless external telephone If your non-brother cordless telephone is connected to the EXT. jack of the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the machine answer first, you will have to go to the machine so you can press Hook to send the call to the cordless handset.
Page 80: Dialing And Storing Numbers
Dialing and storing numbers How to Dial Manual dialing Press all of the digits of the fax or telephone number. Speed Dialing Press (Speed Dial). Or, you can press (Fax) and then press a or b to choose Speed Dial and press OK.
Page 81: Fax Redial
Fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start to try again. If you want to make a second call to a number you recently dialed, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List.
Page 82: Caller Id History
Chapter 8 Caller ID history This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID on page 57.) The number, or name if available, from the last 30 faxes and telephone calls you received will be stored in the Caller ID history.
Page 83: Storing Speed Dial Numbers From Outgoing Calls
Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 182.) To store the number without a name, press OK. Enter the fax or telephone number (up to 20 digits).
Page 84: Storing Speed Dial Numbers From The Caller Id History
Chapter 8 Storing Speed Dial numbers from the Caller ID history If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History. (See Caller ID on page 57.) Press (Fax).
Page 85: Setting Up Groups For Broadcasting
If you want to change the first Fax/Tel number, press a or b to choose Fax/Tel1: or Fax/Tel2:, then press c and enter the new fax or telephone number using the dial pad (up to 20 digits). Do one of the following: Enter the second new fax or telephone number (up to 20 digits).
Page 86: Deleting A Group
Chapter 8 Changing a Group name Press (Speed Dial). Press a or b to choose Setup Groups. Press OK. Press a or b to choose the Group name you want to change. Press OK. Press a or b to choose Change Group Name.
Page 87: Dialing Access Codes And Credit Card Numbers
Dialing Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you send a fax. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long- distance carriers and credit card numbers as Speed Dial numbers.
Page 88: Printing Reports
Printing Reports Fax reports You need to set up the Transmission Verification Report and Journal Period using the Menu keys. Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax. This report lists the sender’s name or fax number, the time and date of transmission, duration of transmission, number of pages sent, and whether or not the transmission was...
Page 89: Reports
Press d or c to choose an interval. Press OK. (If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.) If you choose Every 50 Faxes, go to step g. 6, 12, 24 hours, 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory.
Page 90: How To Print A Report
Chapter 9 How to print a report Press Menu. Press a or b to choose Print Reports. Press OK. Press a or b to choose the report you want. Press OK. (Quick Dial only) Press a or b to choose Alphabetical Order or Numerical Order.
Page 91: Polling
Polling Polling overview Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work.
Page 92: Polled Transmit (Black & White Only)
Chapter 10 Polled transmit (Black & White only) Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. The document will be stored and can be retrieved by any other fax machine until you delete it from the memory.
Page 93: Section Iii Copy
Section III Copy Making copies...
Page 94: Making Copies
Making copies How to copy Entering Copy mode When you want to make a copy, press (Copy) to illuminate it in blue. The LCD shows: Quality Normal Enlarge/Reduce Enlarge/Reduce 100% 100% Ratio: Ratio: Paper Type Paper Plain Paper Plain Paper COPY Copy 1 No.
Page 95: Copy Settings
Copy settings You can change the copy settings temporarily for the next copy. These settings are temporary, and the machine returns to its default settings 1 minute after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer on page 24.) If you have finished choosing settings, press Black Start or Color Start.
Page 96: Making N In 1 Copies Or A Poster
Chapter 11 Do one of the following: If you chose Enlarge or Reduce, press OK and press d or c to choose the enlargement or reduction ratio you want. Press OK. If you chose Custom(25-400%), press OK and then enter an enlargement or reduction ratio from 25% to 400%.
Page 97 If you do not want to change additional settings, press Black Start or Color Start to scan the page. If you placed the document in the ADF or are making a poster, the machine scans the pages and starts printing. If you are using the scanner glass, go to step g.
Page 98: Sorting Copies Using The Adf
Chapter 11 Sorting copies using the ADF You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on. Press (Copy). Load your document. Enter the number of copies you want. Press a or b to choose Stack/Sort. Press d or c to choose Sort.
Page 99: Ink Save Mode
Enter the number of copies you want. Press a or b to choose Paper Type. Press d or c to choose Plain Paper, Inkjet Paper, Brother BP71, Other Glossy or Transparency. Press OK. If you do not want to change additional settings, press Black Start or Color Start.
Page 100: Book Copy
Chapter 11 Paper Size If copying on paper other than Letter size, you will need to change the paper size setting. You can copy only on Letter, Legal, A4, A5 or Photo 4 × 6 in. (10 × 15 cm) paper. Press (Copy).
Page 101: Watermark Copy
Watermark Copy You can place a logo or text into your document as a Watermark. You can select one of the template watermarks, data from your media cards or USB Flash memory drive, or scanned data. Note Fit to Page, Page Layout, Ink Save Mode and Book Copy are not available with Watermark Copy.
Page 102: Setting Your Changes As The New Default
Chapter 11 Using a scanned paper document as your watermark Press (Copy). Enter the number of copies you want. Press a or b to choose Watermark Copy. Press OK. Press d or c to choose On. Press a or b to choose Current Setting.
Page 103: Out Of Memory' Message
‘Out of Memory’ message If the Out of Memory message appears while scanning document, press Stop/Exit to cancel or Black Start or Color Start to copy the scanned pages. You will need to clear some jobs from the memory before you can continue. To free up extra memory, do the following: Turn off Memory Receive.
Page 104 Chapter 11...
Page 105: Section Iv Direct Printing
Section IV Direct Printing ® PhotoCapture Center : Printing photos from a memory card or USB Flash memory drive Printing photos from a camera...
Page 106: Usb Flash Memory Drive
® ® Using a memory card or USB Flash memory drive Your Brother machine has media drives (slots) for use with the following popular digital camera media: CompactFlash Memory Stick™, Memory Stick PRO™, SD, SDHC, xD-Picture Card™ and USB Flash memory drives.
Page 107: Memory Cards, Usb Flash Memory Drive And Folder Structures
PhotoCapture Center Adapters are not included with the machine. Contact a third party supplier for adapters. This product supports xD-Picture Card™ Type M / Type M / Type H (Large Capacity). IBM Microdrive™ is not compatible with the machine. ® CompactFlash Type II is not supported.
Page 108: Getting Started
Chapter 12 Getting started Firmly put a memory card or USB Flash memory drive into the proper slot. 1 USB Flash memory drive ® 2 CompactFlash 3 SD, SDHC 4 Memory Stick™, Memory Stick PRO™ 5 xD-Picture Card™ IMPORTANT The USB direct interface supports only a USB Flash memory drive, a PictBridge compatible camera, or a digital camera that uses the USB mass storage standard.
Page 109: Entering Photocapture Mode
PhotoCapture Center Entering PhotoCapture mode After you insert the memory card or USB Flash memory drive, press the (Photo Capture) key to illuminate it in blue and display the PhotoCapture options on the LCD. The LCD shows: View Photo(s) View photos on the LCD View photos on the LCD Print Index Print Index...
Page 110: Print Index (Thumbnails)
Press a or b to choose Paper Type, and press d or c to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy. Press OK. Press a or b to choose Paper Size and press d or c to choose the paper size you are using, Letter or A4.
Page 111: Enhance Photos
PhotoCapture Center Repeat step d until you have entered all the image numbers that you want to print. Note • You can enter multiple numbers at one time by using the l key for a comma or the # key for a hyphen. For example, Enter 1, l, 3, l, 6 to print images No.1, No.3 and No.6.
Page 112: Enhance Skin-Tone
Chapter 12 Enhance Skin-Tone Enhance Skin-Tone is best used for adjusting portrait photographs. It detects human skin color in your photos and adjusts the image. Make sure you have put the memory card or USB Flash memory drive in the proper slot.
Page 113: Remove Red-Eye
PhotoCapture Center Remove Red-Eye The machine detects eyes in your photos and will attempt to remove red-eye from your photo. Note There are some cases when red-eye may not be removed. • When the face is too small in the image.
Page 114: Search By Date
Chapter 12 Sepia You can convert the color of your photo to sepia. Make sure you have put the memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). Press a or b to choose Enhance Photos. Press OK.
Page 115: Print All Photos
PhotoCapture Center Print All Photos You can print all the photos on your memory card or USB Flash memory drive. Make sure you have put the memory card or USB Flash memory drive in the proper slot. Press (Photo Capture). Press a or b to choose Print All Photos.
Page 116: Trimming
Chapter 12 Trimming You can trim your photo and print a part of the image. Note If your photo is very small or an irregular shape you may not be able to trim the photo. The LCD will show Image Too Small. or Image Too Long.
Page 117: Photocapture Center ® Print Settings
PhotoCapture Center PhotoCapture Center You can change the print settings temporarily for the next printing. These settings are temporary, and the machine returns to its default settings 3 minutes after printing, unless you have set the Mode Timer to 2 minutes or less. (See Mode Timer on page 24.) Note You can save the print settings you use most often by setting them as the default.
Page 118: Print Quality
Paper Type Press a or b to choose Paper Type. Press d or c to choose the paper type you are using, Plain Paper, Inkjet Paper, Brother BP71 or Other Glossy. Press OK. If you do not want to change additional settings, press Color Start to print.
Page 119: Adjusting Brightness, Contrast And Color
PhotoCapture Center Adjusting Brightness, Contrast and Color Brightness Press a or b to choose Brightness. Press d to make a darker copy or press c to make a lighter print. Press OK. If you do not want to change additional settings, press Color Start to print.
Page 120: Cropping
Chapter 12 Cropping If your photo is too long or wide to fit the available space on your chosen layout, part of the image will automatically be cropped. The factory setting is On. If you want to print the whole image, turn this setting to Off. If you are also using the Borderless setting, turn Borderless to Off.
Page 121: Setting Your Changes As The New Default
PhotoCapture Center Setting your changes as the new default You can save the print settings you use most often by setting them as the default settings. These settings will stay until you change them again. Press a or b to choose your new setting. Press OK.
Page 122: How To Scan To A Memory Card Or Usb Flash Memory Drive
Chapter 12 How to scan to a memory card or USB Flash memory drive You can scan black & white and color documents into a memory card or USB Flash memory drive. Black & white documents will be stored in PDF (*.PDF) or TIFF (*.TIF) file formats.
Page 123: Auto Crop
PhotoCapture Center Note Press Clear/Back to delete the current name. Press Black Start or Color Start. Auto Crop You can scan multiple documents placed on the scanner glass. An individual document can be previewed on the LCD before you save it. When you choose Auto Crop, the machine will scan each document and create separate files.
Page 124: How To Set A New Default
USB Flash memory drive that is not supported has been connected to the USB direct interface. For more information, visit us at http://solutions.brother.com. This message will also appear if you connect a broken device to the USB direct interface.
Page 125: Printing Photos From A Camera
Printing photos from a camera Printing photos directly from a PictBridge camera Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera. If your camera is using the USB Mass Storage standard, you can also print photos from a digital camera without PictBridge.
Page 126: Printing Images
Chapter 13 Settings Options 4" × 6" Paper Size Paper Type Glossy Paper Layout Borderless: On Print Quality Fine Color Enhancement Print Date When your camera does not have any menu selections, these settings are also used. The names and availability of each setting depends on the specification of your camera.
Page 127: Dpof Printing
DPOF printing DPOF stands for Digital Print Order Format. Major digital camera manufacturers (Canon Inc., Eastman Kodak Company, FUJIFILM Corporation, Panasonic Corporation and Sony Corporation) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to choose on the digital camera display the images and number of copies you want to print.
Page 128: Printing Images
Chapter 13 Printing Images Note Remove any memory cards or USB Flash memory drive from the machine before connecting a digital camera. Make sure that your camera is turned off. Connect your camera to the USB direct interface (1) on the machine using the USB cable.
Page 129 Section V Software Software and Network features...
Page 130: Software And Network Features
Windows Note If you have not installed the software, see Viewing Documentation on page 2. From the Start menu, point to Brother, MFC-XXXX (where XXXX is your model number) from the programs group, then click User’s Guides in HTML format.
Page 131 Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary...
Page 132: A Safety And Legal
• Disruption of power can wipe out information in the machine's memory. • Avoid interference sources, such as speakers or the base units of non-Brother cordless telephones. • DO NOT tip the machine, or place it on any tilted surface. Doing this may cause ink spillage...
Page 133: To Use The Machine Safely
To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet.
Page 134 If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the AC power outlet. Call Brother Customer Service. (See Brother numbers on page i.) Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall jack.
Page 135 When using your telephone equipment connected to this product, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following: • DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.
Page 136 CAUTION DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this may cause injury.
Page 137 Safety and Legal DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or the Jam Clear Cover.
Page 138: Important Safety Instructions
Brother Authorized Service Center, please call the following: In USA: 1-877-BROTHER (1-877-276-8437) In Canada: 1-877-BROTHER 12 Unplug this product from the AC power outlet and refer all servicing to Brother Authorized Service Personnel under the following conditions: If liquid has been spilled into the product.
Page 139: Standard Telephone And Fcc Notices (These Notices Are In Effect On Models Sold And Used In The United States Only.)
13 To protect your product against power surges, we recommend the use of a power protection device (Surge Protector). 14 To reduce the risk of fire, electric shock and injury to people, note the following: DO NOT use this product near appliances that use water, a swimming pool, or in a wet basement.
Page 140 If you have questions about what will disable alarm equipment, call your telephone company or a qualified installer. If you are not able to solve a problem with your machine, call Brother Customer Service. (See Brother numbers on page i.)
Page 141: Federal Communications Commission (Fcc) Declaration Of Conformity (Usa Only)
This transmitter must not be co-located or operated in conjunction with any other antenna or transmitter. IMPORTANT Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user's authority to operate the equipment. Industry Canada Compliance Statement (Canada only) This Class B digital apparatus complies with Canadian ICES-003.
Page 142: Lan Connection
International ENERGY STAR The purpose of the International ENERGY STAR popularization of energy-efficient office equipment. ® As an ENERGY STAR Partner, Brother Industries, Ltd. has determined that this product meets ® the ENERGY STAR specifications for energy efficiency. ® Qualification Statement ®...
Page 143: Legal Limitations For Copying
Legal limitations for copying Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.
Page 144: Trademarks
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Windows Vista is either a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries.
Page 145: Troubleshooting And Routine Maintenance Troubleshooting
If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Page 146 Make sure that your ink cartridges are fresh. The following may cause ink to clog: The expiration date written on the cartridge package has passed. (Genuine Brother Innobella™ ink cartridges stay usable for up to two years if kept in their original packaging.) The ink cartridge has been in your machine for over six months.
Page 147 Use at least 24 bit color data with the True2Life When you print on Brother Photo paper, load one extra sheet of the same photo paper in the paper tray. An extra sheet has been included in the paper package for this purpose.
Page 148: Printing Received Faxes
Printing Received Faxes Difficulty Condensed print and white streaks across the page or the top and bottom of sentences are cut off. Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the Received color fax prints only in black &...
Page 149: Receiving Faxes
If your Brother machine is on a line with the Distinctive Ring subscriber service, please see Distinctive Ring on page 54. If your Brother machine shares a line with other telephones and you want it to automatically answer all incoming faxes, you should select the Fax/Tel mode. In Fax/Tel mode, your Brother machine will automatically receive faxes and produce a pseudo/double-ring to alert you to answer voice calls.
Page 150: Sending Faxes
Suggestions If you are using a telephone answering machine (External TAD mode) on the same line as the Brother machine, make sure your answering machine is set up correctly. (See Connecting an external TAD (telephone answering device) on page 58.) Plug the telephone line cord directly from the wall telephone jack to your Brother machine’s LINE jack.
Page 151: Handling Incoming Calls
For example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes. Brother's ECM (Error Correction Mode) feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features.
Page 152: Scanning Difficulties
Quick Setup Guide. Also, before you start FaceFilter Studio for the first time, you must make sure your Brother machine is turned On, and connected to your computer. This will allow you to access all the functions of FaceFilter Studio.
Page 153 ® PhotoCapture Center Difficulties Difficulty Removable Disk does not work properly. Cannot access Removable Disk from Desktop icon. Part of my photo is missing when printed. Troubleshooting and Routine Maintenance Suggestions ® Have you installed the Windows 2000 update? If not, do the following: 1) Unplug the USB cable.
Page 154: Network Difficulties
XP SP2 and Windows Vista Software User’s Guide on the CD ROM. ® For Windows XP SP1 users, please visit the Brother Solutions Center (http://solutions.brother.com). <Macintosh users> Re-select your machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the model list in ControlCenter2.
Page 155: Dial Tone
Dial Tone Setting the dial tone to Detection will shorten the dial detect pause. Press Menu. Press a or b to choose Initial Setup. Press OK. Press a or b to choose Dial Tone. Press d or c to choose Detection or No Detection.
Page 156: Error And Maintenance Messages
You can correct most errors and clear routine maintenance messages by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Page 157: Cannot Detect
Action Take out the new ink cartridge and re-install it slowly until it clicks. Use a new Genuine Brother Innobella™ Ink Cartridge. If the error is not cleared, call Brother Customer Service. Take out the new ink cartridge and re- install it slowly until it clicks.
Page 158: No Cartridge
Error Message Cause A Hub or USB Flash memory Hub is Unusable. drive with Hub has been connected to the USB direct interface. The proportions of your photo are Image Too Long. irregular so effects could not be added. The size of your photo is too small Image Too Small.
Page 159: Not Registered
Error Message Cause The Photo No Paper Fed Photo The machine is out of paper or paper is not properly loaded in the paper tray. The paper is jammed in the machine. The Jam Clear Cover is not closed properly. The number you dialed does not No Response/Busy answer or is busy.
Page 160: Unable To Print
The ink absorber box or flushing box will need to be replaced. Contact Brother Customer Service or a Brother Authorized Service Center to have your machine serviced. (See Brother numbers on page i.)
Page 161 Please Disconnect supported has been connected to USB Device. the USB direct interface. For more information, visit us at http://solutions.brother.com. Paper is not the correct size. Wrong Paper Size Troubleshooting and Routine Maintenance Action Unplug the device from the USB direct interface, then press On/Off to turn the machine off and then on again.
Page 162: Error Animation
Error animation Error animations display step-by-step instructions when paper gets jammed. You can read the steps at your own pace by pressing c to see the next step and d to go backward. If you do not press a key after 1 minute the animation starts running automatically again.
Page 163: B Troubleshooting And Routine Maintenance
Make sure you have set PC Fax Receive on the machine. (See PC Fax ® Receive (Windows only) on page 46.) If faxes are in the machine’s memory when you set up PC Fax Receive, the LCD will ask if you want to transfer the faxes to your PC.
Page 164: Printer Jam Or Paper Jam
Document is jammed inside the ADF unit Take out any paper from the ADF that is not jammed. Lift the document cover. Pull the jammed document out to the left. Close the document cover. Press Stop/Exit. Printer jam or paper jam Take out the jammed paper depending on where it is jammed in the machine.
Page 165 Open the Jam Clear Cover (1) at the back of the machine. Pull the jammed paper out of the machine. Close the Jam Clear Cover. Make sure the cover is closed properly. Troubleshooting and Routine Maintenance Lift the scanner cover (1) from the front side of the machine until it locks securely in the open position.
Page 166 IMPORTANT • If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper. • If the print head is at the right corner as shown in the illustration, you cannot move the print head.
Page 167: Routine Maintenance
IMPORTANT Brother strongly recommends that you do not refill the ink cartridges provided with your machine. We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges.
Page 168 Turn the green knob on the protective yellow cap clockwise until it clicks to release the vacuum seal, then remove the cap (1). Each color has its own correct position. Insert the ink cartridge in the direction of the arrow on the label. Gently push in the ink cartridge until it clicks, and then close the ink cartridge cover.
Page 169: Cleaning The Outside Of The Machine
IMPORTANT • DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. •...
Page 170: Cleaning The Scanner
Cleaning the scanner Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with a soft lint-free cloth moistened with a non-flammable glass cleaner. In the ADF unit, clean the white bar (1) and the glass strip (2) with a lint-free cloth moistened with a non-flammable glass cleaner.
Page 171: Cleaning The Paper Pick-Up Rollers
Note If you clean the print head at least five times and the print has not improved, try installing a new Genuine Brother Original Innobella™ ink Brand replacement cartridge for each problem color. Try cleaning the print head again up to five more times.
Page 172: Checking The Print Quality
If ink is still missing, call Brother Customer Service. (See Brother numbers on page i.) IMPORTANT DO NOT touch the print head. Touching...
Page 173: Checking The Print Alignment
Checking the print alignment You may need to adjust the print alignment after transporting the machine, or if your printed text becomes blurred or images become faded. Press Ink. Press a or b to choose Test Print. Press OK. Press a or b to choose Alignment. Press OK.
Page 174: Machine Information
3 All Settings You can reset all the machine settings back to the settings that were set at the factory. Brother strongly recommends you use this operation when you dispose of the machine. Note Unplug the interface cable before you choose Network or All Settings.
Page 175: Packing And Shipping The Machine
Packing and shipping the machine When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, any damage that may occur in transit may not be covered by your warranty. IMPORTANT It is important to allow the machine to ‘park’...
Page 176 Unplug the machine from the telephone wall jack and take the telephone line cord out of the machine. Unplug the machine from the AC power outlet. Using both hands, use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position.
Page 177 Do not pack the used ink cartridges in the carton. Note If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your ‘Exchange’ machine.
Page 178: Menu And Features
Menu and Features On-screen programming Your machine is designed to be easy to operate with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.
Page 179: Menu Table
Auto Daylight The factory settings are shown in Bold with an asterisk. Level3 Options — 0Sec 30Secs 1Min 2Mins* 5Mins — Plain Paper* Inkjet Paper Brother BP71 Other Glossy Transparency — Letter* Legal 4"X6" Ring Med* High Beeper Low* High...
Page 180 Level1 Level2 General Setup LCD Settings (Continued) Sleep Mode Setup Receive The factory settings are shown in Bold with an asterisk. Level3 Options LCD Contrast Light Med* Dark Backlight Light* Dark Dim Timer 10Secs 20Secs 30Secs* Wallpaper — 1Min 2Mins 3Mins 5Mins* 10Mins...
Page 181 Level1 Level2 Setup Receive (Continued) (Continued) Report Setting Transmission Print Fax Remote Access Remaining Jobs — Miscellaneous The factory settings are shown in Bold with an asterisk. Level3 Options Memory Receive Off* Fax Forward Paging Fax Storage PC Fax Receive On+Image Off* Off+Image...
Page 182: Network Menu
Network menu Level1 Level2 Network Wired LAN See Network User's Guide on the CD-ROM. The factory settings are shown in Bold with an asterisk. Level3 Level4 TCP/IP BOOT Method IP Address Subnet Mask Gateway Node Name WINS Config WINS Server DNS Server APIPA Options...
Page 183 Level1 Level2 Network Wired LAN (Continued) (Continued) WLAN See Network User's Guide on the CD-ROM. The factory settings are shown in Bold with an asterisk. Level3 Level4 — Ethernet — MAC Address TCP/IP BOOT Method IP Address Subnet Mask Gateway Node Name WINS Config WINS Server...
Page 184 Level1 Level2 Network WLAN (Continued) (Continued) Network I/F Network Reset See Network User's Guide on the CD-ROM. The factory settings are shown in Bold with an asterisk. Level3 Level4 TCP/IP APIPA (Continued) — Setup Wizard — SES/WPS/AOSS WPS w/PIN Code — WLAN Status Status Signal...
Page 185 Menu ( ) (continued) Level1 Level2 Print Reports Transmission Help List Quick Dial Fax Journal User Settings Network Config — Caller ID hist. Machine Info. Serial No. Initial Setup Receive Mode Date&Time Station ID Tone/Pulse (Canada only) Dial Tone Compatibility The factory settings are shown in Bold with an asterisk.
Page 186 Level1 Level2 Initial Setup Reset (Continued) Local Language (USA only) Local Language (Canada only) The factory settings are shown in Bold with an asterisk. Level3 Options — Network — Speed Dial&Fax — All Settings — English* Spanish — English* French Descriptions Page Resets the print server...
Page 187 Fax ( Level1 Level2 — Fax Resolution — Contrast Speed Dial Search Set Speed Dial Setup Groups Outgoing Call Send a fax Add to Speed Dial Delete Caller ID hist. Send a fax Add to Speed Dial Delete Broadcasting Add Number Speed Dial Complete —...
Page 188 Level1 Level2 — Polling RX — Overseas Mode — Glass ScanSize Set New Default — — Factory Reset The factory settings are shown in Bold with an asterisk. Level3 Options — Off* — Off* — Letter* — — — — Descriptions Page Sets up your machine to poll...
Page 189 Scan ( Level1 Option1 — Scan to E-mail — Scan to Image — Scan to OCR — Scan to File Scan to Media Quality (when a memory card or USB Flash memory drive is inserted) File Type File Name Auto Crop Set New Default Factory Reset The factory settings are shown in Bold with an asterisk.
Page 190 — 46% LTRi4"x6" 78% LGLiLTR 83% LGLiA4 93% A4iLTR 97% LTRiA4 — — — — — Plain Paper* Inkjet Paper Brother BP71 Other Glossy Transparency — Letter* Legal 4"x 6" — Light Dark — Descriptions Page Choose the Copy resolution for the next copy.
Page 191 Level1 Level2 — Ink Save Mode — Stack/Sort — Page Layout Book Copy On(Preview) Off* Watermark Copy Watermark Copy Current Setting Exit — Set New Default — Factory Reset The factory settings are shown in Bold with an asterisk. Level3 Options —...
Page 192 Watermark Copy Settings Option1 Option2 — Template The factory settings are shown in Bold with an asterisk. Option3 Option4 Text CONFIDENTIAL* DRAFT COPY Position Pattern Size Small Medium* Large Angle -90° -45°* 0° 45° 90° Transparency Color Orange Yellow Blue Green Purple Black*...
Page 193 Option1 Option2 (Select image Media from media) (Set watermark Scan document and press Start.) The factory settings are shown in Bold with an asterisk. Option3 Option4 Position Pattern Size Small Medium* Large Angle -90° -45°* 0° 45° 90° Transparency — Apply Transparency —...
Page 194: Photo Capture
— See the print settings in the following table. Layout Format 6 Images/Line* 5 Images/Line Paper Type Plain Paper* Inkjet Paper Brother BP71 Other Glossy Paper Size Letter* — See the print settings in the following table. — — —...
Page 195: Print Settings
Option1 Option2 Print Quality Normal (Does not appear Photo* when DPOF Print is chosen.) Paper Type Plain Paper Inkjet Paper Brother BP71 Other Glossy* Paper Size 4"x 6"* 5"x 7" Letter Brightness Light (Does not appear when Enhance Photos is chosen.)
Page 196 Option1 Option2 True2Life (Does not appear Off* when Enhance Photos is chosen.) Cropping Borderless Print Date (Does not appear Off* when DPOF Print is chosen.) — Set New Default — Factory Reset The factory settings are shown in Bold with an asterisk. Option3 Option4 White Balance...
Page 197: Speed Dial
Speed Dial ( ) Level1 Level2 — Search — Set Speed Dial — Setup Groups The factory settings are shown in Bold with an asterisk. Ink ( Level1 Level2 — Test Print — Cleaning — Ink Volume The factory settings are shown in Bold with an asterisk. Level3 Options —...
Page 198: Entering Text
Entering Text When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pad keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters.
Page 199: D Specifications
Specifications General Printer Type Print Method Memory Capacity LCD (liquid crystal display) Wide 3.3 in. (83.8 mm) Color LCD Power Source Power Consumption Dimensions Weight Noise Temperature Humidity ADF (automatic document feeder) Measured diagonally. This depends on printing conditions. Inkjet Piezo with 94 ×...
Page 200: Print Media
Print media Paper Input Paper Output For glossy photo paper or transparencies, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging. Use only transparencies recommended for inkjet printing. See Paper type and size for each operation on page 19. Paper Tray Paper Type: Plain Paper, Inkjet Paper (coated paper),...
Page 201: Fax
Compatibility ITU-T Super Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 33,600 bps Document Size ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Length: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Width: Max.
Page 202 Black & White only ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications...
Page 203: Copy
Copy Color/Black Document Size Multiple Copies Enlarge/Reduce Resolution Ink Save Mode Yes/Yes ADF Width: 5.8 in. to 8.5 in. (148 mm to 215.9 mm) ADF Length: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner Glass Width: Max. 8.5 in. (215.9 mm) Scanner Glass Length: Max.
Page 204: Photocapture Center
PhotoCapture Center Compatible Media Resolution File Extension (Media Format) (Image Format) Color Enhancement Photo Enhance Number of Files Folder Borderless Memory cards, adapters and USB Flash memory drive are not included. 16 MB to 2 GB 4 GB to 16 GB xD-Picture Card™...
Page 205: Pictbridge
PictBridge Compatibility Interface Supports the Camera & Imaging Products Association PictBridge standard CIPA DC-001. VIsit http://www.cipa.jp/pictbridge for more information. USB direct interface Specifications...
Page 206: Scanner
Resolution Document Size Scanning Width Gray Scale Auto Crop For the latest driver updates for the Mac OS X you are using, visit us at http://solutions.brother.com. ® Windows XP in this User’s Guide includes Windows XP Professional x64 Edition. Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows to 19200 ×...
Page 207: Printer
Ink Save Mode Print only via network. For the latest driver updates for the Mac OS X you are using, visit us at http://solutions.brother.com. When the Borderless feature is set to On. See Paper type and size for each operation on page 19.
Page 208: Interfaces
Interfaces Use a USB 2.0 interface cable that is no longer than 6 feet (2 m). Use an Ethernet UTP cable category 5 or greater. Wireless LAN Your machine supports IEEE 802.11b/g wireless communication with your wireless LAN using Infrastructure mode or a wireless Peer-to-Peer connection in Ad-hoc Mode.
Page 209: Computer Requirements
® Microsoft Internet Explorer 5.5 or greater. For WIA, 1200 × 1200 resolution. Brother Scanner Utility enables to enhance up to 19200 × 19200 dpi. Third party USB ports are not supported. PC Fax supports black and white only. PaperPort™ 11SE supports Microsoft ®...
Page 210: Consumable Items
For more information about the replacement consumables, visit us at www.brother.com/pageyield. What is Innobella™? Innobella™ is a range of genuine consumables offered by Brother. The name "Innobella™" derives from the words "Innovation" and "Bella" (meaning "Beautiful" in Italian) and is a representation of the "innovative"...
Page 211: Network (Lan)
SecureEasySetup™ Yes (simple setup with your AOSS™ See the Computer Requirements chart on page 193. If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is available as a download from http://solutions.brother.com. Print only via network.
Page 212: Wireless One-Push Configuration
Wireless one-push configuration If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup (PBC or AOSS™, you can configure the machine easily without a computer. By pushing a button on the wireless LAN router/access point and the machine, you can set up the wireless network and security settings.
Page 213: E Glossary
Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.
Page 214 A telephone that is plugged into the EXT jack of your machine. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
Page 215 Memory Receive Receives faxes into the machine's memory when the machine is out of paper. Menu mode Programming mode for changing your machine's settings. OCR (optical character recognition) ® The bundled ScanSoft PaperPort with OCR or Presto! PageManager software application converts an image of text to text you can edit.
Page 216 Speed Dial A pre-programmed number for easy dialing. You must press (Speed Dial), the two digit code, and Black Start or Color Start to start the dialing process. Standard resolution 203 × 97 dpi. It is used for regular size text and quickest transmission.
Page 217: Index
... 85 using a paper document ... 86 using a template ... 85 using a USB Flash memory drive ... 85 Cordless telephone (non-Brother) ... 63 Custom Ringing ... 54 Custom telephone features on a single line ... 135...
Page 218 Data Ident-A-Call ...54 Dialing a pause ...66 access codes and credit card numbers ...71 Caller ID history ...66 Groups ...34 manual ...64 Outgoing Call ...65 Speed Dial ...64 Direct printing from a non-PictBridge camera ...111 from a PictBridge camera ...109 Distinctive Ring ...54 setting ring pattern ...56 turning off ...56...
Page 219 overseas ...37 Real Time Transmission ...37 Resolution ...36 return to factory setting ...39 set new default ...38 telephone line interference ...139 Fax/Tel mode answering at extension telephones ... 62 Fax Receive Code ... 62 Ring Delay ...43 Telephone Answer Code ... 62 FCC notices ...123 Gray scale ...
Page 220 Packing and shipping the machine ...159 Paging ...45 Paper ... 17 capacity ...20 loading ... 9 loading envelopes and postcards ...11 loading photo paper ...13 printable area ...16 size ...25 size of document ...21 type ... 19 PaperPort™ 11SE with OCR See Software User's Guide on the CD-ROM and Help in the PaperPort™...
Page 221 Receive Mode External TAD ...40 Fax Only ...40 Fax/Tel ...40 Manual ...40 Redial/Pause ...65 Reducing copies ...79 incoming faxes ...48 Remote Retrieval ...50 access code ...50 commands ...51 getting your faxes ...52 Remote Setup See Software User's Guide on the CD-ROM.
Page 222 Voice Mail ...53 Volume, setting beeper ...26 ring ...26 speaker ...27 Warranties ... iii Canada ... vi Notice-Disclaimer ... iii USA ... iv ® Windows See Software User's Guide on the CD-ROM. Wireless Network See Quick Setup Guide and Network User's Guide on the CD-ROM.
Page 223: Equipment Attachment Limitations
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.
Page 224 Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only. We cannot recommend using...

Brother MFC-495CW User Manual

1 General Information

2 Loading Paper and Documents

3 General Setup

4 Security Features

5 Sending a Fax

6 Receiving a Fax

7 Telephone Services and External Devices

8 Dialing and Storing Numbers

9 Printing Reports

10 Polling

Section III Copy

11 Making Copies

Section IV Direct Printing

12 Photocapture Center ® : Printing Photos from a Memory Card or

13 Printing Photos from a Camera

14 Software and Network Features

A Safety and Legal

Troubleshooting and Routine Maintenance Troubleshooting

Menu and Features

D Specifications

E Glossary

Index

Quick Links

Troubleshooting

Need help?

Questions and answers

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Summary of Contents for Brother MFC-495CW