OM SYSTEM DS-9100 Instructions Manual

Digital voice recorder

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DIGITAL

VOICE RECORDER

DS-9100

INSTRUCTIONS

Thank you for purchasing our company's digital voice recorder.

Please read these instructions for information about using the product correctly and safely.

Keep the instructions handy for future reference.

To ensure successful recording, we recommend that you test the record function and volume before use.

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Page 1 DIGITAL VOICE RECORDER DS-9100 INSTRUCTIONS Thank you for purchasing our company’s digital voice recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recording, we recommend that you test the record function and volume before use.
Page 2: Table Of Contents
Table of contents 1 Getting started 3 Advanced operations Main features ........4 Displaying file information ....26 Names of parts ........5 Device lock function .......27 Setting the Author ID and Recorder/ Docking station ......5 Worktype .........28 Display ..............6 Inserting the battery ......8 Verbal Comment ......29 Charge the battery ......9 Index marks ........30...
Page 3 Table of contents 5 Other information Indications used in this manual Device care ........46 Alarm message list ......47 NOTE Describes precautions and operations that should be Troubleshooting ......48 absolutely avoided in using the voice recorder. Accessories (optional) ....50 Copyright and trademark information ........51 Describes useful information and hints that will help you getting the most out of your voice recorder.
Page 4: Getting Started
Getting started Main features Slide switch operation for ease of use Large color LCD display. and fast response. Index mark function which is useful to Three Programmable smart buttons search particular points in the dictation F1,F2 and F3 (g P.42). files (g P.30).
Page 5: Names Of Parts
Names of parts Recorder/ Docking station & Docking station: Available only in the kit version. 1 9 (earphone) jack e OK/MENU button microphone (L) 2 Built-in 2 f X (fast forward) button 3 Display g D (erase) button 4 Programmable smart (F1,F2,F3) buttons h POWER (ON/OFF) switch 5 + (volume) button i Battery cover release button...
Page 6: Display
Names of parts Display Display in the recording mode Display in the playback mode Display in the device information...
Page 7 Names of parts 1 Recording media indicator 7 Current playback time ]: Internal memory 8 File length ]: SD card 9 Current position ]: SD card lock status 0 Playback position bar 2 Battery status indicator a Device information area 3 Slide switch guide ], etc.: Recording mode ]: Recording indicator...
Page 8: Inserting The Battery
Inserting the battery This recorder uses a lithium ion battery specified by Battery indicator our company (LI-92B). Do not use any other type of battery. The battery indicator on the display will decrease as the battery loses power. Lightly press down on the battery cover release button, then open the battery cover, as shown in the illustration below.
Page 9: Charge The Battery
Charge the battery After loading the battery into the recorder, you Charge using docking station and USB cable can charge it by connecting the USB cable to the recorder, or by using the docking station in Fully charge the battery (approx. 4 hours) before use. combination with the USB cable or the AC adapter.
Page 10: Using The Lithium Ion Battery
Charge the battery NOTE Recommended temperature range of use: During operation: • Charge the battery frequently during the first period of use. The battery will perform better 0°C - 42°C/ 32°F - 107.6°F after several charge/discharge cycles. Charging: • Models of batteries which are different from the 5°C - 35°C/ 41°F - 95°F included one may not be charged.
Page 11: Power Supply From Ac Adapter Or Usb Cable
Power supply from AC adapter or USB cable Use the AC adapter or USB cable when recording for Detecting abnormal voltage extended period of time. Some kits do not include a docking station and AC If the recorder detects a DC power voltage adapter.
Page 12: Turn The Power On
Turn the power on Memory card Move the POWER switch to ON position to activate The recorder has its own internal memory, and also the recorder. supports standard SD/SDHC cards sold separately. Compatible memory cards The recorder supports memory card capacity from 4 GB up to 32 GB.
Page 13: Inserting And Ejecting A Memory Card
Memory card Inserting and ejecting a memory card NOTE • Inserting the memory card the wrong way or at an angle could damage the contact area or Inserting a memory card cause the memory card to jam. • If the memory card is not inserted all the Insert the memory card fully into the card way into the slot, data may not be written properly.
Page 14: Setting Time And Date [Time & Date]
Setting time and date [Time & date] If you set the time and date beforehand, Press the X or W button to select the the information when the file is recorded is item to set. automatically stored for each file. Setting the time and date beforehand enables easier file Select the item from the management.
Page 15: Changing The Time And Date
Setting time and date [Time & date] Changing the time and date If the current time and date is not correct, set it using the procedure below. When the file display screen appears, Press the OK/MENU or X button. press the OK/MENU button while the voice recorder is in stop mode.
Page 16: Selecting Folders And Files
Selecting folders and files Operate the slide switch If the desired file is in the same folder, select it by Slide the slide switch on the side of the recorder up performing the operation of step 4. or down to perform the recording, stop, playback, and fast-rewind operations.
Page 17: Basic Operations
Basic operations Recording By default, the recorder has five folders, [a], [b], Recording related settings [c], [d], [e]. These five folders can be selectively used to distinguish the kind of recording. Up to 200 Recording related settings can be configured messages can be recorded per folder.
Page 18: New Recording
Recording New recording Create a new file to record in. Press the NEW button to create a new file. • [New file] appears in the display. • It is possible to select the Worktype from the Worktype list uploaded using the ODMS software (g P.41).
Page 19: Overwrite Recording
Recording Overwrite recording You can overwrite a previously recorded file starting from any point within the file. When using overwriting, the overwritten part will be erased. Select and play the file you want to overwrite. • Stop the playback at the point you want to start overwriting.
Page 20: Insert Recording
Recording Insert recording Additional recording can be inserted into previously recorded file. Select and play the file you want to insert an additional recording into. While playing the file, press the F1 (INSERT) button to insert an additional recording. • [Insert Rec?] will appear on the display. Move the slide switch to the REC ( position to start inserting the additional recording.
Page 21: Hands-Free Recording
Hands-free recording Recording monitor The recorder can be used as a hands-free recording It is possible to monitor your recording by listening device. To set up the recorder for hands-free to it even while the recording is in progress. In operation, connect our optional Foot Switch to the order to do so, insert the earphone plug into the 9 (earphone) jack and use the + or –...
Page 22: Playback
Playback You can playback a file starting from any point. Select the file, then move the slide switch to the PLAY (M) position to start playback. • The LED indicator lights in green. a Elapsed playback time Press the + or – button to adjust the volume.
Page 23 Playback Playback functions Operation How to cancel Fast Forward Move the slide switch to a position other Press the X button once while in stop mode. (FF) than the STOP ( ) position. • The recorder starts the operation of Rewind Press the W button once while in stop mode.
Page 24: Erasing
Erasing Erasing files NOTE A selected file can be erased from a folder. Also, all files in a folder can be erased simultaneously. • An erased file cannot be restored. Select the file you want to erase. • The erasing process may take up to 10 seconds. Do not interrupt this process or data may be Press the D (erase) button.
Page 25: Partially Erasing A File
Erasing Partially erasing a file NOTE Any unnecessary part of a file can be erased. • If the D (erase) button is not pressed within 8 Playback the file you would like to seconds after the [Start point] and [End point] partially erase.
Page 26: Advanced Operations
Advanced operations Displaying file information Press the F3 (INFO) button. The recorder can display a variety of information related to the current file. Select the file containing the information to display. • The following information will be displayed: [Date] [Author ID] [Worktype] [Option item] [INFO] Press the F3 (EXIT) button to exit the...
Page 27: Device Lock Function
Device lock function After all four digits have been entered, Access to the recorder can be restricted by using the Device Lock function. Password authentication can press the F2 (ENTER) button. be safer for your data in case the recorder is lost. The password can be set by using the Device Configuration Program (DCP) (g P.41).
Page 28: Setting The Author Id And Worktype
Setting the Author ID and Worktype Every file recorded on the recorder will include Setting the Worktype the Author ID and Worktype as part of its header information. You can create multiple Author IDs You can upload up to 20 different Worktypes when when logged in to ODMS Cloud as an administrator.
Page 29: Verbal Comment
Verbal Comment Verbal comments are useful to append vocal Clearing a Verbal Comment instructions while recording. It is possible to search and playback Verbal When playing a Verbal Comment, press comments using the ODMS Cloud and ODMS the D (erase) button. software.
Page 30: Index Marks
Index marks Index marks can be placed into a file during Clearing an index mark recording or playback. Index marks are used to provide a quick and easy way to identify important Select a file in which index marks you or significant parts within the file.
Page 31: How To Use The Menu
How to use the menu Press the + or − button to select the tab Items in menus are categorized by tabs, so select a tab first and move to a desired item to quickly set it. containing the item you want to set. You can set each menu item as follows.
Page 32 How to use the menu Press the OK/MENU or X button. Menu list • Move to the setting of the selected item. File menu [File information] [Priority] [Status] [File lock] [Worktype] Recording menu [Mic mode] [Mic sense] [Rec mode] [VCVA] Press the + or –...
Page 33: Menu Items
Menu items Worktype File menu The Worktype information of the recorded or uploaded files can be edited with the menu settings File information of the recorder. For details, see “Editing the Worktype information” The recorder can display a variety of information (g P.37).
Page 34 Menu items Rec mode Three recording formats are available for selection: DS2, WAV, and MP3. Select [DSS], [PCM] or [MP3]. Level meter (varies Select the options. according to the sound When [DSS] is selected: volume being recorded) [DSS Pro QP] [DSS Pro SP]: The recorded file will be DS2 format.
Page 35: Lcd/ Sound Menu
Menu items Language LCD/ Sound menu You can set the language for the recorder’s user interface. Backlight [Čeština] [Dansk] [Deutsch] [English] [Español] [Français] [Italiano] [Nederlands] [Polski] By default, the display will remain lit for about [Русский] [Svenska] 10 seconds when a button on the recorder is pressed.
Page 36 Menu items Cue/ Rev Time & date The playback sound of Cue and Review operation Setting the time and date beforehand enables and Cue and Review speed can be set. easier file management. For details, see “Setting time and date [Time & date]” Select [Sound] or [Speed].
Page 37: Editing The Worktype Information
Menu items Editing the Worktype information [Select from Worktype list]: You can re-select Worktype from the Worktype list. Select the file for which you want 1 Press the + or − button to select the to edit the Worktype information Worktype.
Page 38 Menu items Character selection: Canceling the entered contents: +, –, W, X button: Use these buttons to Press the F1 (BACK) button, and select [Yes], then press the OK/MENU button select the character you want to input on the when inputting characters: This will delete Keyboard window.
Page 39: Formatting The Memory Card [Format]
Formatting the memory card [Format] Memory cards that have been used in devices Press the OK/MENU or X button. manufactured by other companies, or memory cards that are not recognized by the recorder, must be formatted before they can be used with the recorder.
Page 40 Formatting the memory card [Format] Press the + button again to select NOTE [Start] option. • The time required to format a memory card varies according to the capacity of the memory card to be formatted. Do not interrupt the formatting process with the following actions.
Page 41: Customizing The Recorder
Customizing the recorder You can customize various settings of the recorder ❏ Device Security using the ODMS Cloud and ODMS software You can customize / adjust / set / configure various (g P.43). settings related to the recorder’s device lock function. For more information, see the online help for ODMS Cloud.
Page 42 Customizing the recorder ❏ ❏ Device Folders Programmable Buttons You can customize / adjust / set / configure various You can change the allocated functions for the settings related to the recorder’s folders. Programmable Smart Buttons (F1, F2, F3 buttons), the NEW button, and the Slide Switch.
Page 43: Managing Files On Your Pc
Managing files on your PC OM Dictation Management System on the Cloud (ODMS Cloud) ODMS Cloud is a cloud-based dictation workflow system that allows you to share dictation files between authors and transcriptionists anytime, anywhere. Your files are now stored on the cloud, which means a dedicated server is no longer required, and setup is easy to get started.
Page 44: Connecting To Your Pc
Connecting to your PC Connecting to your PC using the USB • Some PC’s may not supply sufficient power and the recorder fails to connect. Refer to your PC cable user’s manual regarding the USB port on your PC. • Do not connect the recorder to a PC by using a Boot the PC.
Page 45: Disconnecting From Your Pc
Connecting to your PC Disconnecting from your PC NOTE • NEVER remove the memory card or disconnect the USB cable while the record indicator light is Windows flashing. If you do, the data will be destroyed. • Never touch the contact points at the bottom of the docking station, as this may cause a bad Click [ ] on the task bar located at the...
Page 46: Other Information
Other information Device care Wipe the device gently. Exterior Wipe gently with a soft cloth. If the device is very dirty, soak the cloth in mild soapy water and wring well. Wipe the device with the damp cloth and then wipe it with a dry cloth. Display Wipe gently with a soft cloth.
Page 47: Alarm Message List
Alarm message list Message Explanation Action [Battery low] The remaining battery power is low. Charge the battery (g P.9). [Power supply error Voltage outside of the allowable limit has been Use the dedicated AC Adapter (g P.11). Remove power plug] detected. [File locked] Editing or deleting the file is not possible.
Page 48: Troubleshooting
Troubleshooting Symptom Probable cause Action The remaining battery power is low. Charge the battery (g P.9). Nothing appears on The recorder is turned off. Turn the power on (g P.12). the display. The recorder is currently in Power Save mode. Press any button.
Page 49 Troubleshooting Symptom Probable cause Action The maximum number of index marks has been Erase unnecessary index marks (g P.30). reached. Unable to set index The file is locked. Unlock the file from the file menu (g P.33). marks. The memory card is locked. Unlock the memory card.
Page 50: Accessories (Optional)
(CR21) will be necessary (optional). Foot switch: RS31H Connect to the USB docking station with DS-9100 for hands-free transcription. Telephone pickup: TP8 Earphone type microphone can be plugged into your ear while phoning. The voice or conversation over the phone can be clearly...
Page 51: Copyright And Trademark Information
Copyright and trademark information • The contents of this document may be changed in the future without advanced notice. Contact our Customer Support Center for the latest information relating to product names and model numbers. • The illustration of the screen and the recorder shown in this manual may differ from the actual product. The utmost care has been taken to ensure the integrity of this document, but if you find a questionable item, error or omission, please contact our Customer Support Center.
Page 52: Safety Precautions
Safety precautions Convention used in this manual Before using your new recorder, read this manual carefully to ensure that you know how • In this manual, SD and SDHC cards are to operate it safely and correctly. Keep this generally referred to as a “memory card”. manual in an easily accessible location for future reference.
Page 53 Safety precautions Warning regarding data loss Caution • Recorded content in memory may be • Stop using the recorder immediately if you destroyed or erased by operating mistakes, notice any unusual odors, noise, or smoke unit malfunction, or during repair work. around it.
Page 54 Safety precautions Battery handling precautions • If a battery leaks fluid onto your clothing or skin, remove the clothing and flush the Danger affected area with clean, running cold water immediately. If the fluid burns your • The recorder uses our special lithium-ion skin, seek medical attention immediately.
Page 55 (including gasoline, benzine station is damaged then fire may occur. and lacquer thinner). • The docking station (CR21) is designed • Always stop recording before connecting specifically for DS-9100. or disconnecting the power supply plug.
Page 56 Safety precautions LCD monitor • When the AC adapter is not in use, disconnect the power supply plug from the • The LCD used for the monitor is made power outlet. with high-precision technology. However, • Use only power supply of the correct black spots or bright spots of light may voltage, as indicated on the adapter.
Page 57: Specifications
Specifications Power source General points Standard voltage: 3.6 V Recording format Battery: Lithium-ion battery (LI-92B) External power supply: USB connection, DS2 (Digital Speech Standard Pro) AC adapter (F-5AC) (DC5V) Linear PCM (Pulse Code Modulation) External dimensions MP3 (MPEG-1 Audio Layer3) Storage 120.8 mm ×...
Page 58 Specifications PCM format Guide to battery life 22.05kHz 22.05kHz Recording media The following values are for reference only. Stereo Mono During recording mode Internal memory 6.5 h 13 h (Built-in microphone): 2 GB DSS format 32 GB 94 h 188 h DSS Pro QP Approx.
Page 59 For customers in Europe For customers in North America Professional dictation devices from us are The DS-9100 is part of the our Professional distributed via specially trained and educated Dictation System. Your certified professional partners. dealer has been fully trained on the entire...

OM SYSTEM DS-9100 Instructions Manual

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