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Sharp FO-B1600 Operation Manual

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Download this manual See also: Service Manual, Operating Manual
MODEL
FO-B1600
FACSIMILE
OPERATION MANUAL
1. Installation
2. Sending Faxes
3. Receiving Faxes
4. Making Copies
5. Answering Machine Connection
6. Special Functions
7. Printing Lists
8. Maintenance
9. Troubleshooting

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Summary of Contents for Sharp FO-B1600

  • Page 1 MODEL FO-B1600 FACSIMILE OPERATION MANUAL 1. Installation 2. Sending Faxes 3. Receiving Faxes 4. Making Copies 5. Answering Machine Connection 6. Special Functions 7. Printing Lists 8. Maintenance 9. Troubleshooting...

  • Page 2: New Zealand

    Dealer from which the unit was originally purchased or a Service Centre approved by Sharp to service this type of equipment. These repairs would be carried out at no charge to the owner, subject to the conditions specified herein.
  • Page 3 Recording system Thermal inkjet Halftone (grayscale) 64 levels Compression scheme MR, MH, MMR *When Ink Save mode is enabled. **Based on Sharp Standard No. 1 Chart at standard resolution, excluding time for protocol signals (i.e., ITU-T phase C time only).
  • Page 4 Approx. 5.0 kg attachments) As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification changes for product improvement without prior notice. The performance specification figures indicated are nominal values of production units. There may be some...

  • Page 5: Important Safety Information

    SHARP authorised Service Centre for inspection, repair, or disposal. In Australia, installing or modifying telephone lines should only be done by an ACA licensed serviceman.
  • Page 6 Do not use a telephone to report a gas leak in the vicinity of the leak. The power outlet must be installed near the equipment and must be easily accessible. WARNING NOTICE: NO calls can be made to or from this fax machine during a mains power failure. WARNING: Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this equipment are permitted.

  • Page 7: Table Of Contents

    Table of Contents A Look at the Operation Panel 1. Installation Unpacking Checklist ........9 Attachments .
  • Page 8 Table of Contents 5. Answering Machine Connection Connecting an Answering Machine ......66 Using the Answering Machine Connection ....67 Optional A.M.

  • Page 9: A Look At The Operation Panel

    A Look at the Operation Panel A.M. TEL/FAX BUSINESS INKJET FACSIMILE FO-B1600 16/POLL 17/G1 18/G2 RESOLUTION/ RECEPTION MODE FUNCTION COPY/HELP START/ SPEED DIAL MEMORY PQRS WXYZ REDIAL HOLD DOWN SPEAKER STOP PANEL RELEASE Display This displays messages and prompts to help you operate the machine. FUNCTION key Press this key followed by the arrow keys to select special functions and settings.
  • Page 10 SPEAKER key Press this key to listen to the line and fax tones through the speaker when faxing a document. Note: This is not a speakerphone. You must pick up the handset to talk with the other party. HOLD key Press this key to put the other party on hold during a phone conversation.

  • Page 11: Installation

    1. Installation Unpacking Checklist If any are missing, Before setting up, contact your make sure you dealer or retailer. have all of the following items. Document Print Paper tray Document tray Paper tray exit support cartridge cover Telephone Operation Handset Handset Rapid Key manual...

  • Page 12: Attachments

    Attachments Attachments Points to keep in mind when setting up Do not place the Keep dust away from Do not place the machine near heaters the machine. machine in direct or air conditioners. sunlight. About condensation If the machine is moved from a cold to a warm place, it is possible that condensation may form on the scanning glass, preventing proper scanning of documents for transmission.

  • Page 13: Connecting The Handset

    Attachments Close the printer cover. Connecting the handset Connect the handset as shown and place it on the handset rest. ♦ The ends of the handset cord are identical, so they will go into either socket. Make sure the handset cord goes into the socket marked with a handset symbol on the...
  • Page 14 Attachments Attaching the paper trays Attach the paper tray. Pull the paper plate toward you and attach the paper tray cover. Paper plate Attach the document tray.
  • Page 15 Attachments Pull out the received document tray. Attach the document exit support.

  • Page 16: Loading Printing Paper

    Loading Printing Paper Loading Printing Paper You can load up to 200 sheets of A4-size, 60 - 80 g/m paper in the paper tray (at room temperature; maximum stack height should not be higher than the line on the tray). Pull the paper plate toward you, and remove the paper tray cover from the paper tray.

  • Page 17: Connecting The Power Cord

    Connecting the Power Cord Connecting the Power Cord Plug the power cord into a 230-240 V, 50 Hz, earthed AC (3-prong) outlet. Caution! ♦ When disconnecting the fax, unplug the telephone line cord before unplugging the power cord. ♦ The power outlet must be installed near the equipment and must be easily accessible.

  • Page 18: Installing The Print Cartridge

    Installing the Print Cartridge Installing the Print Cartridge When replacing the print The initial starter print cartridge, use a SHARP cartridge included with FO-C60B cartridge. One your fax can print about cartridge can print about 300 A4-size pages. 600 A4-size pages.
  • Page 19 Installing the Print Cartridge Open the print compartment cover. • Press as shown and pull the cover toward you. Remove only the tape from the the new cartridge. • Important: Make sure you remove all of the tape. • CAUTION! DO NOT touch the gold contact area of the cartridge.
  • Page 20 Installing the Print Cartridge Insert the new print cartridge into the cartridge holder. Place your index finger on the tab as shown and close the cartridge holder cover with your thumb. Make sure the cover clicks into place. Close the print compartment cover. Close the operation panel, pressing down firmly on both front corners to make sure it clicks into place.
  • Page 21 Installing the Print Cartridge Press (NEW) if the cartridge you Display when “1” is selected: installed is new. NEW CART.: OK? Press (OLD) if the cartridge you installed is old. OK: PRESS START If you select the wrong number by mistake, press and repeat the selection.
  • Page 22 Installing the Print Cartridge In the alignment page that the machine prints, locate the line that comes closest to forming a completely straight line. After the alignment page is In this example, “15” comes printed, the display shows: closest to forming a straight line. ENTER (0-30) 15 Press the number keys to enter the number of the straightest line.

  • Page 23: Ink Save Mode

    Installing the Print Cartridge Ink save mode If you wish to use less ink or speed up ink drying time when printing faxes and copies, turn on ink save mode. If you prefer a higher quality image, turn off ink save mode.

  • Page 24: Connecting The Telephone Line Cord

    Connecting the Telephone Line Cord Connecting the Telephone Line Cord Insert one end of the telephone line cord into the adaptor. Insert the other end of the line cord into the socket on the back of the machine marked TEL. LINE. Plug the adaptor into the telephone socket on the wall.
  • Page 25 Connecting the Telephone Line Cord Moving your fax and reconnecting Should it be necessary to move your fax to a new location, first disconnect the telephone line cord before disconnecting the power lead. When reconnecting, it is necessary to connect the power lead before connecting the telephone line cord.

  • Page 26: Entering Your Name And Fax Number

    Entering Your Name and Fax Number Entering Your Name and Fax Number Before you can begin sending Once you enter this faxes, you must enter your information, it will name and fax (telephone) automatically appear at number. You also need to set the top of each fax page the date and time.
  • Page 27 Press Enter your name by pressing number keys for each letter as shown in the chart below. Up to 24 characters can be entered. Example: SHARP = 7777 44 2 777 SPACE = ♦ To enter two letters in succession that require the same key, press after entering the first letter.

  • Page 28: Setting The Date And Time

    Setting the Date and Time Setting the Date and Time The date and time appear in the display and are printed at the top of every page you fax. Set the date and time as shown below. FUNCTION 16/POLL 17/G1 18/G2 START/ MEMORY...
  • Page 29 Setting the Date and Time Enter a two-digit number for the month (“01” for January, “02” for February, “12” for December, etc.). DATE 05-01-2003 Example: January The currently set time Enter the year (four digits). appears (example): Example: 2003 TIME 12:19 Enter a two-digit number for the hour (“00”...

  • Page 30: Setting The Reception Mode

    Setting the Reception Mode Setting the Reception Mode Your fax has four modes for receiving incoming faxes: FAX mode: Select this mode when you only want to receive faxes on your line. The fax machine will automatically answer all calls on two rings and receive incoming faxes.

  • Page 31: Volume Adjustment

    Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the up and down arrow keys. 16/POLL 17/G1 18/G2 SPEAKER DOWN Speaker Press SPEAKER Display: Press to select the DOWN SPEAKER: HIGH desired volume level. •...
  • Page 32 Volume Adjustment Ringer Display: Press to select the DOWN desired volume level. RINGER: HIGH (Make sure has not been SPEAKER pressed and a document is not loaded RINGER: MIDDLE in the feeder.) • The ringer will ring once at the selected RINGER: LOW level.

  • Page 33: Sending Faxes

    2. Sending Faxes Transmittable Documents Size and weight Minimum document size: Minimum size Minimum weight 148 mm 52 g/m² 140 mm Maximum document size: The maximum size and weight of documents that you can load in the document feeder depend on how many pages you load. Up to 20 pages at once: 1 page at a time (manual feeding): Size: 210 x 297 mm...

  • Page 34: Loading The Document

    Loading the Document Loading the Document Up to 20 pages can be placed in the feeder at once. The pages will automatically feed into the machine starting from the bottom page. ♦ If you need to send or copy more than the maximum number of pages, place the additional pages gently and carefully in the feeder just before the last page is scanned.

  • Page 35: Removing A Document From The Feeder

    Loading the Document Removing a document from the feeder If you need to remove a document from the feeder, open the operation panel. Important! Do not try to remove a document without opening the operation panel. This may damage the feeder mechanism. Open the operation panel.

  • Page 36: Adjusting The Resolution And Contrast

    Adjusting the Resolution and Contrast Adjusting the Resolution and Contrast If desired, you can adjust the resolution and contrast before sending a document. You must adjust the The default resolution settings each time setting is STANDARD you don’t want to use and the default contrast the default settings.
  • Page 37 Adjusting the Resolution and Contrast Load the document(s). • The document must be loaded before the resolution and contrast can be adjusted. Display: Press one or more times RESOLUTION/ RECEPTION MODE until the desired resolution and STANDARD :AUTO contrast settings appear in the display. •...

  • Page 38: Changing The Default Resolution

    Adjusting the Resolution and Contrast Changing the default resolution If desired, you can change the default resolution for faxing documents to FINE. Follow the steps below. Display: Press FUNCTION once and 3 times. OPTION SETTING Press once. FINE PRIORITY 1=YES, 2=NO Press once.

  • Page 39: Sending A Fax By Normal Dialling

    Sending a Fax by Normal dialling Sending a Fax by Normal dialling With Normal dialling, you pick up the handset (or press ) and dial by SPEAKER pressing the number keys. ♦ If a person answers, you can talk with them through the handset before sending the fax.

  • Page 40: Sending A Fax By Automatic Dialling

    Sending a Fax by Automatic dialling START/ MEMORY When you hear the fax tone, press . Replace the handset. • If the transmission is completed successfully, the machine will beep once. • If an error occurs, the machine will beep three times and print a Transaction Report to inform you of the problem (see page 87).
  • Page 41 Sending a Fax by Automatic dialling Rapid Keys Attach the Rapid Key labels above the Rapid Keys. 16/POLL 17/G1 18/G2 SPEED DIAL When you store a number in a Rapid Key, write the name of the party on the label. Storing fax and phone numbers for automatic dialling Display: Press...
  • Page 42 Enter a name by pressing number keys for each letter as shown in the chart below. Up to 20 characters can be entered. (If you do not wish to enter a name, go directly to Step 6.) Example: SHARP = 7777 44 2 777 SPACE = ♦...

  • Page 43: Editing And Clearing Auto-Dial Numbers

    Sending a Fax by Automatic dialling Return to Step 2 to store another number, or press to return to the STOP date and time display. Editing and clearing auto-dial numbers If you need to make changes to a previously stored auto-dial number, or clear a number, follow these steps: Display: Press...
  • Page 44 Sending a Fax by Automatic dialling START/ MEMORY Press Make the desired changes to the name. • Press to move the cursor to the letter or letters you wish to change, and then press the appropriate number key repeatedly until the desired letter appears (see Step 5 on page 40).

  • Page 45: Rapid Key Dialling

    Sending a Fax by Automatic dialling Rapid Key dialling If the number you want to dial has been stored as a Speed Dial number from 01 to 18, you can dial it by pressing the corresponding Rapid Key. Load the document(s). •...

  • Page 46: Speed Dialling

    Sending a Fax by Automatic dialling Speed dialling Speed dialling can be used to dial any number that has been stored as a Speed Dial number. Load the document(s). • If desired, press to set RESOLUTION/ RECEPTION MODE the resolution and/or contrast. READY TO SEND Press and then enter the 2-digit Speed Dial number.

  • Page 47: Searching For An Auto-Dial Number

    Sending a Fax by Automatic dialling Searching for an auto-dial number If you don’t remember the Rapid Key or Speed Dial number in which you have stored a full fax or phone number, follow these steps to search for the number. If you are sending a fax, load the document(s).

  • Page 48: Sending A Fax By Direct Keypad Dialling

    Sending a Fax by Automatic dialling Sending a fax by Direct Keypad dialling You can also enter a full number with the number keys and then press the START/ MEMORY key to begin dialling. You can use this method to dial a full number when you don't need to speak to the other party before faxing.

  • Page 49: Automatic Redialling

    Sending a Fax by Automatic dialling Redial You can automatically redial the last number dialled on the fax machine. This procedure can be used to send a fax or make a phone call. If you are sending a fax, load the document(s).

  • Page 50: Error Correction Mode

    Sending a Fax by Automatic dialling Error Correction Mode The fax machine is set to automatically correct any distortions in a transmission due to noise on the telephone line before printing at the receiving end. This function is called Error Correction Mode (ECM). ECM is effective for both transmissions and receptions, and is only effective when the other fax machine has ECM as well.

  • Page 51: Batch Page Numbering

    Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash and the total number of pages being sent are added after each page number (for example, "P.

  • Page 52: Sending A Fax From Memory

    Sending a Fax From Memory Sending a Fax From Memory You can scan a document into the fax’s memory and send the document from memory. This increases transmission speed and allows you to send a fax to multiple destinations in a single operation. After transmission, the document is automatically cleared from memory.

  • Page 53: Broadcasting Using A Group Key

    Sending a Fax From Memory Press to store the destination. Repeat Steps 3 and 4 for each of the other destinations to which you wish to send the fax (maximum of 20). START/ MEMORY When you are ready to begin transmission, press •...

  • Page 54: Storing Numbers In Group Keys

    Sending a Fax From Memory Storing numbers in Group Keys Group Keys allow you to send a fax to a group of fax machines by simply pressing the appropriate Group Key once. To store a group of numbers in a Group Key, follow the steps below.
  • Page 55 Sending a Fax From Memory Select a destination using one of the following methods: Press a Rapid Key. Press and enter a 2-digit Speed Dial number. SPEED DIAL Press ) until the name of the destination appears in the display (if no name was stored, the number will appear). Press to store the destination.

  • Page 56: Memory Transmission

    Sending a Fax From Memory Memory transmission You can also send a fax through memory when sending to a single destination. This is convenient when sending to destinations where the line is often busy, as it saves you from waiting to pick up the original document and frees the feeder for other operations.

  • Page 57: Receiving Faxes

    3. Receiving Faxes Using TEL/FAX Mode To select TEL/FAX mode, press until the arrow in RESOLUTION/ RECEPTION MODE the display points to TEL/FAX. RESOLUTION/ RECEPTION MODE A.M. TEL/FAX When the reception mode is set to TEL/FAX, your fax machine automatically answers all calls on two rings.
  • Page 58 Using TEL/FAX Mode Pseudo Ring Duration for Tel/Fax Mode If desired, you can change the duration of pseudo ringing in Tel/Fax mode. Display: FUNCTION Press once and 3 times. OPTION SETTING Press once and 5 times. PSEUDO RING Press once. 1=15 SECONDS Enter a number as follows for the desired duration: 15 SEC...

  • Page 59: Using Fax Mode

    Using FAX Mode Using FAX Mode To select FAX mode, press (with no document RESOLUTION/ RECEPTION MODE in the feeder) until the arrow in the display points to FAX. RESOLUTION/ RECEPTION MODE A.M. TEL/FAX When the reception mode is set to FAX, the fax machine will automatically answer all calls on two rings and receive incoming faxes.

  • Page 60: Using Tel Mode

    Using TEL Mode NUMBER OF RING Press once and once. ENTER (2-4) (2) Press once. Enter the desired number of rings (any The display briefly shows your selection, then: number from 2 to 4). FAX REMOTE # Example: 3 rings Press to return to the date and time display.

  • Page 61: Answering With The Fax's Handset

    Using TEL Mode Answering with the fax’s handset When the fax machine rings, pick up the handset. Beep If you hear a fax tone, wait until the RECEIVING display shows RECEIVING and then replace the handset. Note: If you have set the Fax Signal Receive START/ MEMORY setting to NO, press...

  • Page 62: Optional Reception Settings

    Optional Reception Settings If you hear a soft fax tone, wait until your fax responds (the extension phone will go dead), then hang up. Beep Phone goes dead If the fax doesn't respond, or if the other party first talks to you and then wants to send a fax, press once and twice on the extension...

  • Page 63: Changing The Number For Remote Fax Activation

    Optional Reception Settings 1=YES, 2=NO Press once. The display briefly shows Press to turn on the function, or your selection, then: POLLING to turn it off. Press to return to the date and time display. STOP Changing the number for remote fax activation If desired, you can use a number other than 5 to activate fax reception from an extension telephone.

  • Page 64: Reception Ratio

    Optional Reception Settings Reception Ratio The fax has been set at the factory to automatically reduce the size of received documents to fit the size of the printing paper. This ensures that data on the edges of the document are not cut off. If desired, you can turn this function off and have received documents printed at full size.

  • Page 65: Substitute Reception To Memory

    Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when your fax runs out of paper, the print cartridge needs replacement, or the paper jams, incoming faxes will be received to memory. When you have received a document in memory, FAX RX IN MEMORY will appear in the display, alternating with ADD PAPER &...

  • Page 66: Making Copies

    4. Making Copies Your fax machine can also be used to make copies. Single and multiple copies (up to 99 per original) can be made, enabling your fax to double as a convenience office copier. Load the document(s) face down. (Maximum of 20 pages.) •...

  • Page 67: Copy Cut-Off

    Making Copies COPY/HELP When you are ready to begin copying, press If MEMORY IS FULL appears... If you place a large number of originals in the feeder, the memory may become full before all pages can be scanned (the display will show MEMORY START/ MEMORY IS FULL).

  • Page 68: Answering Machine Connection

    5. Answering Machine Connection Connecting an Answering Machine If desired, you can connect an answering machine to your fax machine's TEL. SET socket This will allow you to receive both voice messages and faxes when you are out. ♦ Important: If the answering machine is not connected to the TEL. SET socket on the fax as shown, the setup will not operate properly.

  • Page 69: Using The Answering Machine Connection

    Using the Answering Machine Connection Changing the outgoing message The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows: "Hello.

  • Page 70: Optional A.m. Mode Settings

    Optional A.M. Mode Settings How answering machine mode operates While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin reception.
  • Page 71 Optional A.M. Mode Settings Time selections for the period of silence are 1 to 10 seconds. Quiet Detect Time has been set to 4 seconds at the factory. This gives the best performance with most answering machines; however, you may need to adjust this setting depending on the disconnect time of your answering machine.

  • Page 72: Quiet Detect Start Time

    Optional A.M. Mode Settings Quiet Detect Start Time This setting can be used to delay the start of the Quiet Detect Time function. For example, if you want to insert a pause at the beginning of your answering machine’s outgoing message to ensure clear detection of fax signals, you can use this setting to delay the start of silence detection so that the pause will not cause the fax to take over the line.
  • Page 73 Optional A.M. Mode Settings On A.M.Failure When this function is turned on, your fax will answer the call after 4 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on.

  • Page 74: Special Functions

    6. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and number of the caller while the fax rings. Important: ♦...

  • Page 75: Display Messages

    Caller ID (Requires Subscription to Service) How Caller ID operates When you receive a call, the name and phone number of the caller will appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected. Note: Some caller ID services may not provide the name of the caller.

  • Page 76: Viewing The Caller Id List

    Caller ID (Requires Subscription to Service) Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 30 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List.

  • Page 77: Priority Call

    Caller ID (Requires Subscription to Service) To delete calls from the Caller ID list If you want to delete a single call from the caller list, press while the call appears in the display. If you want to delete all calls from the list, hold down for at least 3 seconds while you are viewing any number in the list.
  • Page 78 Caller ID (Requires Subscription to Service) Blocking voice calls If you have turned on Caller ID, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as faxes from your specified Anti Junk Number. In this case, when a voice call or a fax comes in from the number you have specified as a "Junk Number", your fax will terminate the call as soon as it receives the calling phone number from the caller ID service.

  • Page 79: Distinctive Ring (Requires Subscription To Service)

    Distinctive Ring (Requires Subscription to Service) Distinctive Ring (Requires Subscription to Service) If you subscribe to a distinctive ring service from your telephone company, you will need to turn on the distinctive ring function. When this is done, your fax will signal voice calls by the normal ring pattern, and fax transmissions by a special ring pattern.
  • Page 80 Distinctive Ring (Requires Subscription to Service) The display briefly shows Press to turn on the function, or your selection, then: FAX SIGNAL RX to turn it off. Press to return to the date and time display. STOP Set the reception mode to FAX. RESOLUTION/ RECEPTION MODE A.M.

  • Page 81: Blocking Reception Of Unwanted Faxes

    Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from a party that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, follow the steps below to enter the fax number from which you do not wish to receive faxes.

  • Page 82: Polling (Requesting A Fax Transmission)

    Polling (Requesting a Fax Transmission) Polling (Requesting a Fax Transmission) Polling allows you to call another fax machine and have it send a document (previously loaded in its feeder) to your machine without operator assistance. In other words, the receiving fax machine, not the transmitting fax machine, initiates the transmission.
  • Page 83 Polling (Requesting a Fax Transmission) Requesting transmission Dial the fax machine you want to poll using one of the following methods: • Pick up the handset (or press the ) and dial the full number. Wait SPEAKER for the fax answerback tone. •...

  • Page 84: Polling Security

    Polling (Requesting a Fax Transmission) Polling security Polling Security allows you to prevent unauthorized polling of your machine. When this function is turned on, polling will only take place when the fax number of the polling fax machine has been entered in your machine's list of permitted fax numbers (called "passcode numbers").

  • Page 85: Storing Fax Numbers For Polling Permission

    Polling (Requesting a Fax Transmission) Storing fax numbers for polling permission You can store up to 10 fax numbers in your machine's list of permitted numbers. Display: Press once and twice. FUNCTION ENTRY MODE PASSCODE MODE Press once and twice. <NEW CODE>...

  • Page 86: Editing And Clearing Polling Permission Numbers

    Polling (Requesting a Fax Transmission) Editing and clearing polling permission numbers If you need to make changes to a previously stored polling permission number, or clear a number, follow these steps: Display: ENTRY MODE Press once and twice. FUNCTION PASSCODE MODE Press once and twice.

  • Page 87: Printing Lists

    7. Printing Lists You can print lists showing settings and information entered in the fax machine, and a report showing recent fax transactions. The lists and report are described below. To print a list or report, follow these steps. Display: Press once and once.

  • Page 88: Telephone Number List

    Printing Lists Telephone Number List This list shows the fax and phone numbers that have been stored for automatic dialling. Group List This list shows the fax numbers that have been stored in each Group Key. Setup List This list shows your current selections for the FUNCTION key settings. The list also shows your name and fax/telephone number as entered in the machine, and a sample of the header printed at the top of every page you transmit (HEADER PRINT).

  • Page 89: Transaction Report

    Printing Lists Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result. Your fax machine is set at the factory to print out the report only when an error occurs. ♦...
  • Page 90 Printing Lists Transaction Report print condition You can change the condition under which a Transaction Report is printed out. Follow the steps below. Display: Press once and 3 times. FUNCTION OPTION SETTING TRANSACTION Press once and 3 times . 1:ALWAYS PRINT Press once.
  • Page 91 Printing Lists Auto print-out of Activity Report You can set the Activity Report to print automatically whenever information on 30 fax transactions has accumulated. (A report can still be printed on demand at any time.) Follow these steps: Display: Press FUNCTION once and 3 times.

  • Page 92: Maintenance

    8. Maintenance Cleaning the Machine Cleaning the scanning glass and rollers Clean the scanning glass and rollers frequently to ensure the quality of transmitted images and copies. Open the operation panel. Flip up the green levers on each side of the white roller.
  • Page 93 Maintenance If the scanning glass is difficult to clean If you find it difficult to remove dirt from the scanning glass, you can try moistening the swab with isopropyl alcohol or denatured alcohol. Take care that no alcohol gets on the rollers. Flip down the green levers on each side of the white roller.

  • Page 94: Cleaning The Housing

    Maintenance Rotating the white roller After cleaning the scanning glass and rollers as explained in the preceding procedure, follow the steps below to make the machine rotate the white roller by half a turn, and then repeat the cleaning procedure. This will enable you to clean the side of the roller that was initially facing down.

  • Page 95: Improving Print Quality

    Maintenance Improving Print Quality Aligning the print cartridge If print quality is not satisfactory, first try aligning the print cartridge. Note: Make sure that paper is loaded before beginning this procedure. Display: Press FUNCTION once and twice. PRINT SET-UP ALIGN CART. Press once and twice.

  • Page 96: Cleaning The Print Cartridge Nozzles

    Maintenance Press the number keys to enter the number of the straightest line. Example: • If you make a mistake, press and then repeat the entry. STOP START/ CLEAN NOZZLES MEMORY Press Press to return to the date and time display. STOP Cleaning the print cartridge nozzles If print quality is still not satisfactory after aligning the print cartridge, follow...
  • Page 97 Maintenance Compare the diagonal line above the printed bars to the diagonal line below the printed bars. • Look for a break in the diagonal line above the bars. A break indicates clogged nozzles. Breaks in the diagonal line at the top of the page indicate clogged nozzles.

  • Page 98: Wiping The Print Nozzles And Contacts

    Maintenance Wiping the print nozzles and contacts If you have cleaned the print nozzles as explained in the previous section at least three times and print quality is still not satisfactory, try wiping the print nozzles and contacts. Open the operation panel and then the print compartment cover, and remove the print cartridge (see page 16).
  • Page 99 Maintenance Cleaning the cartridge holder A dirty print cartridge holder may cause smudges on your printed pages. To clean the print cartridge holder, open the operation panel and then the print – compartment cover, and remove the print cartridge (see page 16). Wipe on the holder with a damp cloth.

  • Page 100: Troubleshooting

    9. Troubleshooting Problems and Solutions If you have any problems with your fax, first refer to the following troubleshooting guide. Line error Problem Solution LINE ERROR appears in A line error occurs when your fax machine cannot the display. communicate correctly with the other fax machine. The error is usually due to a problem on the phone line.

  • Page 101: Dialling And Transmission Problems

    Problems and Solutions Dialling and transmission problems Problem Solution No dial tone when you • Make sure the handset cord is connected to the pick up the handset or correct socket. See Connecting the handset on page press the SPEAKER key. •...

  • Page 102: Reception And Copying Problems

    Problems and Solutions A distorted image is • Noise on the telephone line may cause distortion. Try received at the other end. sending the document again. • ECM mode (see page 48) will help prevent distortions due to line noise. Note that ECM mode must be turned on in the other machine as well.

  • Page 103: General Problems

    Should such a problem occur, contact your authorised Sharp Service Centre for information.
  • Page 104 Problems and Solutions Answering machine connection Problem Solution The answering machine • Make sure your machine's reception mode is set to connection does not A.M.. operate properly. • Make sure your machine's TEL. LINE socket is connected to the wall socket. Make sure your machine's TEL.

  • Page 105: Messages And Signals

    Messages and Signals Messages and Signals Display messages Note: If you have turned on the Caller ID function, see page 73 for display messages related to Caller ID. ADD PAPER & / Check the printing paper. If the tray is empty, add PRESS START KEY paper and then press the START/MEMORY key.
  • Page 106 Messages and Signals LOW INK The cartridge is low on ink (approximately one quarter of the ink remains). MEMORY IS FULL If faxes have been received to memory because printing is not possible (an additional message will indicate the problem), resolve the problem so that printing can continue (see Substitute Reception to Memory on page 63).

  • Page 107: Audible Signals

    Messages and Signals RECALLING This appears if you attempt to send a fax by automatic dialling and the line is busy or the receiving fax machine does not answer. Your fax machine will automatically reattempt the call. (See Automatic redialling on page earthed.) TOTAL PAGE(S) 01 Number of pages transmitted, received, or copied.

  • Page 108: Clearing Paper Jams

    Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn’t feed properly during transmission or copying, START/ MEMORY or DOCUMENT JAMMED appears in the display, first try pressing . If the document doesn't feed out, remove it as explained below. Important: Do not try to remove a jammed document without releasing it as explained below.

  • Page 109: Clearing Jammed Printing Paper

    Clearing Paper Jams Flip down the green levers on each side of the white roller. Close the operation panel, pressing down on both sides to make sure it clicks into place. Clearing jammed printing paper Open the operation panel.
  • Page 110 Clearing Paper Jams Open the print compartment cover. • Press as shown and pull the cover toward you. Gently pull the jammed paper out of the machine, making sure no torn pieces of paper remain in the print compartment or rollers. Close the print compartment cover.

  • Page 111: Quick Reference Guide

    Quick Reference Guide Sending Faxes Receiving Faxes 03-JAN 10:30 TEL/FAX A.M. 03-JAN 10:30 Place your document TEL/FAX A.M. RESOLUTION/ (up to 20 pages) face RECEPTION MODE 03-JAN 10:30 TEL/FAX A.M. down in the document 03-JAN 10:30 feeder. TEL/FAX A.M. FAX mode: The fax machine automatically Normal dialling answers and receives faxes.

  • Page 112: Index

    Index Document feeder, 32 Document guides, 32 A.M. reception mode, 28, 67 Document restrictions, 31 Activity Report, 85 Document sizes, 31 Activity Report, Auto Print Out, 89 Document, maximum scanning size, 31 Answering machine connection Activating, 67 Connecting, 66 ECM (Error Correction Mode), 48 On A.M.
  • Page 113 Index Memory transmission, 54 Scanning glass, cleaning, 90 Memory, substitute reception to, 63 Sender’s name and number, entering, 24-25 Setup List, 86 Speaker volume, 29 Normal dialling, 37 Speed dialling, 44 Number of rings in FAX reception mode, TEL reception mode, 28, 58 TEL.
  • Page 114 SHARP CORPORATION OF AUSTRALIA PTY.LTD. A.C.N. 003 039 405 1 Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148 SHARP CORPORATION OF NEW ZEALAND LIMITED. 59 Hugo Johnston Drive Penrose, Auckland New Zealand SHARP CORPORATION PRINTED IN THAILAND (TINSE4320XHTA)

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