Creating Subscribers List; Modifying A Record; Deleting A Record Or A List; Printing The Directory - Philips LFF6080/GBB User Manual

Creating subscribers list

To create subscribers list:
12 - DIRECTORY / NEW GROUP
1 Press , enter 12 using the keypad.
2 Enter the LIST NAME with the alphanumerical
keypad (20 characters maximum), confirm
with OK.
3 CALLED NUMBER: use
existing records the contacts of your list and
confirm with OK. Repeat this operation for each
subscriber you want to add to your list.
4 Enter the GROUP NUMBER assigned to your list
with the numerical keypad or accept the displayed
number, and confirm with OK.
In the directory, the letter G placed
Important next to a name identifies a
subscribers group.

Modifying a record

To modify a subscribers record or list:
1 Press , enter 13 using the keypad.
2 With or , browse the directory and select the
record or list you want to modify by pressing OK.
3 With or , browse the entries of the selected
record or list. Press OK when the entry you want to
modify appears on screen.
4 The cursor appears at the end of the line. Press C
to delete characters.
5 Enter the new entry and confirm with OK.
6 Repeat the operations for each line you want to
modify.

Deleting a record or a list

To delete a subscribers record or list:
1 Press , enter 14 using the keypad.
2 With or , browse the directory and select the
record or list you want to delete by pressing OK.
3 Press OK to confirm the deletion.
4 Repeat the operations for each record or list you
want to delete.

Printing the directory

The printing is not possible on A5
Important
(or Statement) paper format.
To print the directory:
or to select from
13 - DIRECTORY / MODIFY
14 - DIRECTORY / CANCEL
15 - DIRECTORY / PRINT
Press , enter 15 using the keypad.
The printing of the directory starts, in alphabetical order.
You can also print the directory with
Note
menu

Importing a directory

You can import an existing directory of contacts into your
multifunction machine as an electronic file. This file must
be in a specific format and must not comprise more than
500 entries.
The process of importing a directory uses electronic mail
as the transfer mechanism. The electronic file containing
the directory is received and processed as an e-mail
attachment.
Importing a new directory
Important completely overwrites any
existing directory entries.

How to structure the file

The electronic file containing the data in the directory
must be structured into lines or records each comprising
five fields separated from one another by a unique
character (a tab stop, a comma or a semi-colon). The
lines themselves are separated by a line break (carriage
return).
Fields
A unique identifier in your directory, up to 20
characters long.
Name
This field is mandatory; the name should not
include the field separator character.
Your contacts' fax number, without spaces or
dots, can be up to 30 characters long
Fax (including any * and # characters).
number This field may be left empty, for instance, in
the case of contacts to whom you only send
e-mails.
Your contacts' e-mail address or FTP
address or SMB address.
E-mail Can be up to 80 characters long, but must
address not comprise the field separator character.
Any other characters may be used in this
field, which can also be left blank.
A capital letter (A to Z), unique to the
directory, which is associated with a specific
Shortcut
contact and enables quick selection.
key
As with the two previous fields, this field can
be left blank.
The fax transmit speed over the PSTN. If
you do not specify a value, the default speed
Speed is the maximum speed. This field may be left
blank if all your fax transmissions are
handled by a fax server.
- 43 -
LFF6080
.
55 - PRINT / DIRECTORY
Contents