Page 1: User Manual
Please read this manual carefully before using this product and save this manual for future use. In particular, be sure to read "1.1.1 For Your Safety (Page 14)" before using this product. KX-NS700: PFMPR Software File Version 004.10000 or later Manuals and supporting information are provided on the Panasonic Web site at: http://panasonic.net/pcc/support/pbx/...
Page 2 IP Communication Easy Operation This PBX supports IP communication using If you are using a certain Panasonic telephone a variety of IP telephones, such as the KX-NT300/ that is equipped with a Navigator Key/Jog Dial KX-NT500 series with Self Labelling and/or...
Page 3 Feature Highlights Wireless System Built-in Unified Messaging This PBX optionally supports a Portable Station You can set incoming calls to be redirected (PS) system. PSs can be used in the PBX to your mailbox to let callers leave voice with other wired telephones. messages when you are unable to answer the phone.
Page 4 Feature Highlights CA Call Accounting This application can calculate call cost estimates and track call activity for calls that are made through the PBX. Installing the CA Call Accounting web server software allows you to access CA Call Accounting from any PC by using a web client.
Page 5 • Some optional hardware, software, and features are not available in some countries/areas, or for some PBX models. Please consult your certified Panasonic dealer for more information. • This manual provides basic information on how you can access commonly used PBX functions with proprietary telephones (PTs), single line telephones (SLTs), portable stations (PSs), SIP phones, and DSS Consoles.
Page 6 Feature Highlights For KX-UT series SIP phone users Operations that use feature numbers are limited. Also, flexible buttons are only available for certain KX-UT series SIP phone models. Refer to the telephone types displayed at the top left of each operation. A maximum of 32 digits can be input on a KX-UT series SIP phone at one time, including feature numbers, etc.
Page 7 Feature Highlights To establish a conference call KX-UT series For KX-UT series: Press ENTER. During a conversation desired phone no. C.Tone C.Tone Press CONFERENCE. Dial desired phone Talk to the Press CONFERENCE. Talk with multiple new party. parties. number. For KX-UT670: Seize an outside line before Press Conference Start.
Page 8 The Bluetooth word mark and logos are registered trademarks owned by Bluetooth SIG, Inc., and any use ® of such marks by Panasonic Corporation is under license. • All other trademarks identified herein are the property of their respective owners.
Page 9: Table Of Contents
Table of Contents Table of Contents 1 Operation ....................13 Before Operating the Telephones .................14 1.1.1 For Your Safety ......................14 1.1.2 Important Safety Instructions ..................19 1.1.3 Precautions ........................20 1.1.4 Data Security ........................22 1.1.5 Before Operating the Telephones ..................23 Making Calls ........................32 1.2.1 Basic Calling ........................32 1.2.2...
Page 10 Table of Contents 1.8.4 Sending Messages .......................160 1.8.5 Transferring Calls ......................170 1.8.6 Other Features ......................178 1.8.7 Quick Reference ......................195 Setting the Telephone According to Your Needs ............198 1.9.1 Setting the Alarm (Timed Reminder) ................198 1.9.2 Refusing Incoming Calls (Do Not Disturb [DND]) ............200 1.9.3 Receiving Call Waiting (Call Waiting/Off-hook Call Announcement [OHCA]/Whisper OHCA) ..........................204...
Page 11 Table of Contents 2.1.2 Time Service Mode Control ..................269 2.1.3 Restriction Level Control (Dial Tone Transfer) .............271 2.1.4 Turning on the External Background Music (BGM) ............272 2.1.5 Recording Outgoing Messages (OGM) ................273 2.1.6 Allowing Users to Seize an Unavailable Outside Line (Trunk Busy Out) .....275 2.1.7 Releasing Network Direct Station Selection (NDSS) Monitor ........276 Configuring Unified Messaging Features ..............277...
Page 12: Operation
Section 1 Operation This section shows you step by step how to use each feature. Read this chapter to become familiar with the many useful features of this PBX. User Manual...
Page 13: Before Operating The Telephones
1.1.5 Before Operating the Telephones Jog Dial Volume Key (Level increases) Left Right (Level increases) (anti-clockwise) (clockwise) Level decreases Level increases Down Down (Level decreases) (Level decreases) Examples The displays and the illustrations shown as examples are from a telephone connected to the PBX. Restrictions Some features may be restricted at your extension depending on system programming and the type of telephone being used.
Page 14: Before Operating The Telephones
When You Use a Panasonic Proprietary Telephone or KX-UT Series SIP Phone Panasonic proprietary telephones and KX-UT series SIP phones have useful feature buttons that simplify some operations. For details, refer to the "Location of Controls" or equivalent section in the documentation for your phone.
Page 15 1.1.5 Before Operating the Telephones Button Feature Used to access an extension with one touch. It is also possible to be changed to the other feature button. Direct Station Selection For KX-UT series SIP phones (except KX-UT113/KX-UT123), unlike a (DSS) One-Touch button, this type of button cannot be used to dial feature numbers.
Page 16 1.1.5 Before Operating the Telephones Button Feature Log-in/Log-out for all groups Used to have a Log-in/Log-out button for all groups. Used to transfer the longest waiting call in the queue of an incoming call Hurry-up distribution group to the overflow destination. Wrap-up Used to switch the wrap-up status, Ready and Not Ready mode.
Page 17 1.1.5 Before Operating the Telephones Button Feature Secondary Directory Number Used to show the current status of another extension, call the extension, (SDN) and pick up or transfer calls to it. Directory Number (DN) (KX-UT series SIP phones Used to make intercom or outside calls. [except KX-UT113/ KX-UT123] only) How to Follow the Steps...
Page 18 1.1.5 Before Operating the Telephones Abbreviation Telephone Type Proprietary Telephone (e.g., KX-NT300 series, KX-NT500 series, KX-NT265, KX-T7700 series) Digital Proprietary Telephone (e.g., KX-T7600 series, KX-DT300 series, KX-DT500 series) Display PT Proprietary Telephone with a Display (e.g. KX-NT346, KX-NT546, KX-DT346, KX-DT546, KX-T7636) Portable Station (e.g., KX-TCA364, KX-WT115) SIP Extn.
Page 19: Making Calls
1.2.1 Basic Calling 1.2 Making Calls 1.2.1 Basic Calling – Calling Another Extension – Calling an Outside Party – Making a Call to a Private Network (TIE Line Access) – Using an Account Code (Account Code Entry) Calling Another Extension To call an extension (Intercom Call) PT/SLT/PS/SIP Extn.
Page 20 1.2.1 Basic Calling To call an operator (Operator Call) You can call an extension or a group assigned as the operator. PT/SLT/PS/SIP Extn. Off-hook. Enter 9 or 0. • The operator call number (default) varies depending on country/area. Calling an Outside Party You have to seize an outside line before dialling an outside phone number because external calls are made via your PBX.
Page 21 1.2.1 Basic Calling To select the specified outside line PT/PS/KX-UT133/KX-UT136/KX-UT248/KX-UT670 outside phone no. (S-CO) Off-hook. Press S-CO. Talk. Dial outside phone number. • Each of the S-CO button or G-CO button light shows the current status as follows: Off: The line is idle. Red on: The line is in use.
Page 22 1.2.1 Basic Calling • * Which type of telephone number must be entered depends on the settings of your PBX. To call with one touch PT/PS (NDSS) Off-hook. Press NDSS. Talk. • To start monitoring another PBX extension after customising an NDSS button, go off-hook, press the NDSS button, and go on-hook.
Page 23 1.2.1 Basic Calling • A Panasonic proprietary telephone extension user can enter an account code during a conversation and when hearing reorder tone after the other party hangs up. • Account codes may use the digits "0" through "9". •...
Page 24: Easy Dialling
1.2.2 Easy Dialling 1.2.2 Easy Dialling This is convenient for frequently dialled phone numbers. – With a One-touch Button (One-touch Dialling) – Using Numbers Stored at Your Extension (Personal Speed Dialling) – Using Numbers Stored in the PBX (System Speed Dialling) –...
Page 25 1.2.2 Easy Dialling To dial PT/SLT/SIP Extn. personal speed dialling no. Off-hook. Press AUTO DIAL Enter Dial personal speed or enter dialling number (2 digits). • To call using a directory, refer to "1.14.2 Using the Directories". • For SIP phone users: Telephones display only personal speed dialling numbers. Using Numbers Stored in the PBX (System Speed Dialling) You can make calls using speed dialling numbers stored in the PBX.
Page 26 1.2.2 Easy Dialling To set/cancel PT/SLT/PS Cancel C.Tone On-hook. Off-hook. Enter 740. Enter 1 to set or 0 to cancel. To dial PT/SLT/PS Off-hook. • To call another party, dial the desired party’s phone number before the preprogrammed number is dialled. •...
Page 27: Redial
1.2.3 Redial 1.2.3 Redial This is convenient when calling the same outside party again. – Redialling the Last Number You Dialled (Last Number Redial) Redialling the Last Number You Dialled (Last Number Redial) PT/SLT/PS/SIP Extn. REDIAL Off-hook. Press REDIAL or enter #. •...
Page 28: When The Dialled Line Is Busy Or There Is No Answer
1.2.4 When the Dialled Line is Busy or There is No Answer To clear message waiting indications left on your extension PT/SLT/PS/SIP Extn. your extension no. C.Tone Off-hook. Enter Enter 0. Dial your On-hook. extension number. • The Message button light or Message/Ringer Lamp shows the current status as follows: Off: No message Red on: You have a message.
Page 29 1.2.4 When the Dialled Line is Busy or There is No Answer To join an intercom call PT/SLT/PS Party joining the call A busy tone is heard and the caller information of the call to another (DSS) extension is displayed. C.Tone (SDN) Off-hook.
Page 30 1.2.4 When the Dialled Line is Busy or There is No Answer To talk to each party alternately PT/PS During a conversation To continue Talk to the Press TRANSFER. other party. • You can also deny others the possibility of joining your conversation (Default: Allow). Refer to "1.9.7 Preventing Other People from Joining Your Conversation (Executive Busy Override Deny)".
Page 31 1.2.4 When the Dialled Line is Busy or There is No Answer Monitoring Another Extension (Call Monitor) The preprogrammed extension can monitor another extension. After pressing a DSS button, you can check the caller information of the call to another extension on the display. Then, you can choose to monitor the call, if necessary.
Page 32: Alternating The Calling Method (Alternate Calling-Ring/Voice)
1.2.6 Alternating the Calling Method (Alternate Calling—Ring/Voice) 1.2.6 Alternating the Calling Method (Alternate Calling—Ring/ Voice) The caller can alternate the alerting method, either ring or Ring voice, when making an intercom call. Ring On the other hand, any extension can set the alerting Hello method, either ring or voice, when receiving an intercom call.
Page 33: Calling Without Restrictions
1.2.7 Calling without Restrictions 1.2.7 Calling without Restrictions – Using Your Calling Privileges at Another Extension (Remote COS Access) Using Your Calling Privileges at Another Extension (Remote COS Access) You can use your calling privileges (Class of Service) at another extension. You may override restrictions which have been set.
Page 34: Disa
1.2.9 Setting Your Telephone from Another Extension or through DISA (Remote Setting) 1.2.9 Setting Your Telephone from Another Extension or through DISA (Remote Setting) You can set the following features on your telephone from another extension or through DISA. • Call Forwarding (FWD)/Do Not Disturb (DND) •...
Page 35: Receiving Calls
1.3.1 Answering Calls 1.3 Receiving Calls 1.3.1 Answering Calls PT/SLT/PS/SIP Extn. Off-hook. Talk. Select one of the following methods: · Lift the handset to receive the preferred line. (Default: Ringing line is selected.) · Press the SP-PHONE button. · Press the flashing CO, INTERCOM, ICD Group, PDN, SDN, or DN button directly. ·...
Page 36: Answering Hands-Free (Hands-Free Answerback)
1.3.2 Answering Hands-free (Hands-free Answerback) 1.3.2 Answering Hands-free (Hands-free Answerback) You can answer an incoming call without going off-hook as soon as the line is connected. When an intercom call arrives, you will hear the caller talking without the phone ringing. When an outside call arrives, you will hear the caller talking after a preprogrammed number of rings.
Page 37: Answering A Call Ringing At Another Telephone (Call Pickup)
1.3.3 Answering a Call Ringing at Another Telephone (Call Pickup) 1.3.3 Answering a Call Ringing at Another Telephone (Call Pickup) – Answering a Call from Another Telephone (Call Pickup) – Denying Other People the Possibility of Picking Up Your Calls (Call Pickup Deny) Answering a Call from Another Telephone (Call Pickup) You can answer an incoming call that is ringing at another extension or group from your phone without leaving your desk.
Page 38 1.3.3 Answering a Call Ringing at Another Telephone (Call Pickup) Answering a Call from Another Telephone (Call Pickup Group Monitor) Depending on system programming, PT users such as colleagues can view the caller information of a call to another extension which belongs to the same call pickup group. The user can view the caller’s information on the LCD while their PT is idle.
Page 39: Answering A Call Via An External Speaker (Trunk Answer From Any Station [Tafas])
1.3.4 Answering a Call via an External Speaker (Trunk Answer From Any Station [TAFAS]) 1.3.4 Answering a Call via an External Speaker (Trunk Answer From Any Station [TAFAS]) You can be notified of incoming outside calls through an external speaker. These calls can be answered from any extension.
Page 40: Using The Answer/Release Button
1.3.5 Using the ANSWER/RELEASE Button 1.3.5 Using the ANSWER/RELEASE Button The ANSWER and RELEASE buttons are convenient for operators using headsets. With the ANSWER button, you can answer all incoming calls. With the RELEASE button, you can disconnect the line during or after a conversation, or complete transferring a call.
Page 41 1.3.5 Using the ANSWER/RELEASE Button To transfer an outside call to an extension with a one-touch operation During a conversation The called RELEASE party answers. (DSS) Press DSS. Press RELEASE. The other party is placed on hold and the destination extension is called immediately. To end a conversation During a conversation RELEASE...
Page 42: During A Conversation
1.4.1 Transferring a Call (Call Transfer) 1.4 During a Conversation 1.4.1 Transferring a Call (Call Transfer) – Transferring to an Extension in the PBX – Transferring to an Outside Party Using the PBX Service – Transferring a Call Using the ISDN Service (Call Transfer [CT]—by ISDN) –...
Page 43 1.4.1 Transferring a Call (Call Transfer) During a conversation extension no. C.Tone Press Recall/ Dial Talk. On-hook. hookswitch. extension number. This step can be omitted. SIP Extn. During a conversation XFER extension no. C.Tone HOLD KX-UT series only. KX-UT series: Dial extension number.
Page 44: Transferring To An Outside Party Using The Pbx Service
1.4.1 Transferring a Call (Call Transfer) • System programming is required to use the One-touch Transfer feature during a conversation with an extension. Transferring to an Outside Party Using the PBX Service Some extensions may be restricted from performing this feature. PT/PS During a conversation outside...
Page 45 1.4.1 Transferring a Call (Call Transfer) • * For SIP phone users, instead of going on-hook, if you press the TRANSFER button (KX-UT series [except KX-UT670]), Transfer Cancel button (KX-UT670) once, or the HOLD button (non-KX-UT series) once or twice (depending on the telephone being used), you can return to the held call.
Page 46 1.4.1 Transferring a Call (Call Transfer) During a conversation phone no. C.Tone Press Recall/ Enter Dial phone number. Talk. On-hook. hookswitch. This step can be omitted. • To retrieve the held call, press the TRANSFER button, Recall/hookswitch. • Even if you go on-hook while transferring a call, it is transferred. •...
Page 47 1.4.1 Transferring a Call (Call Transfer) SIP-Extn. During a conversation outside TRANSFER outside line phone no. C.Tone KX-UT series only. Press TRANSFER. Seize outside line. Dial outside phone Talk. On-hook. number. During a conversation outside outside line phone no. C.Tone Seize outside line.
Page 48 1.4.1 Transferring a Call (Call Transfer) During a conversation outside phone no. C.Tone Enter #. Enter Dial outside phone On-hook. Press Recall/ hookswitch. number. • The availability of this feature depends on your SIP service provider. • You cannot return to the held call after dialling the destination’s number. Customising Your Phone •...
Page 49: Holding A Call
1.4.2 Holding a Call 1.4.2 Holding a Call – Holding – Holding in a System Parking Zone (Call Park) • For users of non-KX-UT series SIP phones: The holding operation for SIP extension users may differ from the steps in this section, and may vary depending on the type of telephone being used.
Page 50 1.4.2 Holding a Call To retrieve a call (Call Hold Retrieve) PT/SLT/PS At the holding extension (Call Hold Retrieve) (CO) A confirmation tone is heard. Off-hook. Talk. Press flashing CO or INTERCOM, or enter To retrieve an outside call from another extension—only Regular Hold (Call Hold Retrieve–Specified with a held line number) (CO) A confirmation...
Page 51 1.4.2 Holding a Call SIP Extn. At the holding extension (Call Hold Retrieve) (S-CO) (DN) Off-hook. Talk. HOLD KX-UT133/KX-UT136/KX-UT248/KX-UT670: Press flashing S-CO or DN. Other than KX-UT133/KX-UT136/KX-UT248/KX-UT670: Press HOLD. To retrieve an outside call from another extension—only Regular Hold (Call Hold Retrieve–Specified with a held line number) A confirmation held line no.
Page 52 1.4.2 Holding a Call • For PT users: The CO or INTERCOM button light shows the current status as follows: – Regular Hold mode Flashing green slowly: Your held call Flashing red: Another extension’s held call – Exclusive Call Hold mode Flashing green moderately: Your held call Red on: Another extension’s held call •...
Page 53 1.4.2 Holding a Call PT/PS During a conversation parking zone no. Specified C.Tone Auto On-hook. Press TRANSFER. Enter Enter a specified parking zone number (2 digits) or press to park at an idle parking zone automatically. If you hear a busy tone, enter another parking zone number or press again.
Page 54 1.4.2 Holding a Call • If a call is parked automatically, confirm the parking zone number on the display. • If a call is not retrieved within a specified time, you will hear an alarm as a reminder (Call Park Recall). If an outside call is not answered within a specified time, it is automatically disconnected.
Page 55: Talking To Two Parties Alternately (Call Splitting)
1.4.3 Talking to Two Parties Alternately (Call Splitting) 1.4.3 Talking to Two Parties Alternately (Call Splitting) When talking to one party while the other party is on hold, you can swap the calls back and forth (alternately). • KX-UT series SIP phone users: You cannot leave the conversation and let the two remaining parties talk.
Page 56 1.4.3 Talking to Two Parties Alternately (Call Splitting) KX-UT133/KX-UT136/KX-UT248/KX-UT670 During a conversation extension no. C.Tone Press HOLD. Dial the other Talk to the Press HOLD. party's extension other party. number. This step can be omitted if Automatic Call Hold is enabled on your telephone. (DN) (S-CO) Talk to the...
Page 57: Answering Call Waiting
1.4.4 Answering Call Waiting 1.4.4 Answering Call Waiting – Answering Call Waiting in the PBX – Answering Call Waiting from the Telephone Company Answering Call Waiting in the PBX During a conversation, a call waiting tone or voice announcement through the speaker or the handset occurs when an outside call has been received or another extension is letting you know a call is waiting.
Page 58 1.4.4 Answering Call Waiting While hearing a tone C.Tone Talk to the Press Recall/hookswitch. Enter new party. KX-UT113/KX-UT123 While hearing a tone C.Tone Press HOLD. Talk to the new party. KX-UT133/KX-UT136/KX-UT248/KX-UT670 While hearing a tone (DN) C.Tone (S-CO) Press HOLD. Talk to the new party.
Page 59 1.4.4 Answering Call Waiting 2.1 To disconnect the second call and then talk to the original party PT/PS During a conversation (CO) (ICD Group) (PDN) (SDN) On-hook. Off-hook. Talk to the original party. Press CO, ICD Group, PDN, SDN, or INTERCOM. KX-UT113/KX-UT123 During a conversation On-hook.
Page 60 1.4.4 Answering Call Waiting 2.2 To hold the second call and then talk to the original party After holding it, you can talk to the original party. Then, you can disconnect it and then talk to the new party again. PT/PS During a conversation (CO)
Page 61 1.4.4 Answering Call Waiting KX-UT133/KX-UT136/KX-UT248/KX-UT670 During a conversation (DN) (S-CO) Press the flashing DN or S-CO. Press HOLD. Talk to the original party. (DN) (S-CO) On-hook. Off-hook. Press the flashing DN or S-CO. Talk to the new party. During a conversation C.Tone Talk to the Press Recall/...
Page 62: Multiple Party Conversation
1.4.5 Multiple Party Conversation 1.4.5 Multiple Party Conversation – Adding Other Parties during a Conversation (Conference) – Leaving a Conference (Unattended Conference) – Leaving a Conference (Leaving Three-party Conference) – Letting a Third Party Join Your Call (Privacy Release) – Adding a Third Party during a Conversation Using the ISDN Service (Three-party Conference [3PTY]—by ISDN) Adding Other Parties during a Conversation (Conference)
Page 63 1.4.5 Multiple Party Conversation PT/PS During a conversation desired phone no. C.Tone Talk to the Press TRANSFER. Dial desired Press TRANSFER. Enter 3. phone number. new party. Seize an outside line before dialling an outside phone number. Talk with multiple parties. During a conversation desired phone no.
Page 64 1.4.5 Multiple Party Conversation To establish a conference call when receiving a call from an outside party during a two-party conversation PT/PS During a conversation (CO) (PDN) (SDN) Press the flashing Talk to the Press HOLD. Press CONF CO, PDN, or SDN. new party.
Page 65 1.4.5 Multiple Party Conversation To add another party on hold to a conference PT/PS During a 3- to 7-party conference (CO) (ICD Group) C.Tone (PDN) Press CONF. Press CONF. Talk with (SDN) multiple parties. Press the flashing CO, ICD Group, PDN, or SDN corresponding to the party on hold.
Page 66 1.4.5 Multiple Party Conversation To disconnect one party and then talk to the other in a three-party conversation PT/PS During a conversation (CO) (ICD Group) (PDN) Press TRANSFER once Press FLASH/RECALL.* Talk. (SDN) or twice to establish a conversation with the party to be disconnected.
Page 67 1.4.5 Multiple Party Conversation Leaving a Conference (Unattended Conference) The person who originated a conference can leave the conference, and allow the other parties to continue the conversation. • KX-UT series SIP phone users: If you originated a conference, you cannot leave the conference and allow the other parties to continue the conversation.
Page 68 1.4.5 Multiple Party Conversation Leaving a Conference (Leaving Three-party Conference) The person who originated a conference with two other parties can leave the conference, and allow the other parties to continue the conversation. To leave a conference involving at least one other extension PT/SLT/PS/KX-UT series During a three-party conference On-hook.
Page 69 1.4.5 Multiple Party Conversation Letting a Third Party Join Your Call (Privacy Release) You can let a third party join your current outside call and establish a three-party conversation. You can also leave the conversation and then let the two other parties talk.
Page 70 1.4.5 Multiple Party Conversation PT/PS During a conversation desired phone no. C.Tone Enter Talk to the Press TRANSFER. Dial desired Press TRANSFER. phone number. new party. Seize an outside line before dialling an outside phone number. C.Tone Enter 3. Talk with multiple parties. During a conversation desired phone no.
Page 71: Mute
1.4.6 Mute 1.4.6 Mute You can disable the microphone or the handset to consult privately with others in the room while listening to the other party on the phone through the speaker or the handset. To set/cancel PT/KX-UT series During a conversation VOICE CALL MUTE Press MUTE.
Page 72: Letting Other People Listen To The Conversation (Off-Hook Monitor)
1.4.7 Letting Other People Listen to the Conversation (Off-hook Monitor) 1.4.7 Letting Other People Listen to the Conversation (Off-hook Monitor) You can let other people in the room listen to the conversation through the speaker while continuing the conversation using the handset. To set/cancel PT/KX-UT series During a conversation using the handset...
Page 73: Using The Headset (Headset Operation)
1.4.8 Using the Headset (Headset Operation) 1.4.8 Using the Headset (Headset Operation) You can have a conversation using a headset. In this case, you must select "Headset on" in programming mode or set the Headset button on (red) in advance. However, for the KX-UT113/KX-UT123, Headset mode is enabled automatically when a headset is connected to the headset jack of the telephone.
Page 74 1.4.8 Using the Headset (Headset Operation) • For KX-NT300 series (except KX-NT321)/KX-NT560/KX-DT343/KX-DT346/KX-UT248 telephone users: – With KX-NT300 series (except KX-NT321)/KX-NT560/KX-DT343/KX-DT346/KX-UT248 telephones, you can use a Bluetooth wireless headset registered on your extension as a headset. – Operating Distance Please keep the telephones with connected Bluetooth Modules, 3 m or more apart from each other.
Page 75: Using A Pdn/Sdn Button
1.5.1 Primary Directory Number (PDN)/Secondary Directory Number (SDN) Extension 1.5 Using a PDN/SDN Button 1.5.1 Primary Directory Number (PDN)/Secondary Directory Number (SDN) Extension Primary Directory Number (PDN) buttons and Secondary Directory Number (SDN) buttons are useful when extension users will handle calls for other extensions. For example, a secretary or multiple secretaries can handle calls and check the call status of a boss or multiple bosses.
Page 76 1.5.1 Primary Directory Number (PDN)/Secondary Directory Number (SDN) Extension Light Pattern PDN Button Status SDN Button Status Flashing red The PDN extension is receiving an incoming The corresponding PDN extension is rapidly call to an incoming call distribution (ICD) receiving an incoming call. group.
Page 77 1.5.1 Primary Directory Number (PDN)/Secondary Directory Number (SDN) Extension Call Hold and Call Hold Retrieve You can put calls answered with a PDN or SDN button on hold normally (®1.4.2 Holding a Call). You can also retrieve a call held at your extension/another extension with a simple operation, regardless of the call type.
Page 78 1.5.1 Primary Directory Number (PDN)/Secondary Directory Number (SDN) Extension Call Transfer Using SDN Button You can transfer a call to a PDN extension with a simple operation using a corresponding SDN button. To transfer a call to a PDN extension PT/PS During a conversation (SDN)
Page 79: Before Leaving Your Desk
1.6.1 Forwarding Calls 1.6 Before Leaving Your Desk 1.6.1 Forwarding Calls – Forwarding Your Calls (Call Forwarding [FWD]) – FWD/DND Settings Using Fixed FWD/DND Button – Forwarding Your Calls Using ISDN Service (Call Forwarding [CF]—by ISDN) Forwarding Your Calls (Call Forwarding [FWD]) You can have your incoming calls forwarded to a specified destination.
Page 80 1.6.1 Forwarding Calls • You can set the UM group’s floating extension number as a forward destination. • You can set the floating extension number of a voice mail group or the SVM feature as a forward destination. • You can set your cellular phone as the forward destination. •...
Page 81 1.6.1 Forwarding Calls To set Follow Me from another extension PT/SLT/PS Both Calls Follow Me Outside Calls Follow Me Cancel Intercom Calls Enter 7 or 8. Off-hook. Enter Enter 0 to 2 as you desire. your extension no. C.Tone Dial your On-hook.
Page 82 1.6.1 Forwarding Calls To set/cancel (Call Forwarding [FWD] for your Incoming Call Distribution Group) ICD Group: Incoming Call Distribution Group PT/SLT/PS/SIP Extn. Both Calls ICD Group Outside Calls extension no. Cancel Intercom Calls Off-hook. Enter Enter 4 to 6 as Enter 1 to set Enter ICD Group you desire.
Page 83 1.6.1 Forwarding Calls • The system has two modes: (1) FWD/DND Cycle Switch Mode and (2) FWD/DND Setting Mode. Ask your manager what mode your system is in if you are not sure. For KX-UT series SIP phones, only FWD/DND Setting Mode is supported. (1) When in FWD/DND Cycle Switch Mode: Pressing the FWD/DND button (fixed button) while in idle status will cycle the setting as shown below:...
Page 84 1.6.1 Forwarding Calls To set/cancel (Remote FWD setting) On the other While on-hook extension The forwarding status of the (Group FWD) target extension changes accordingly. FWD status changed remotely Press Group FWD. Customising Your Phone • 3.1.3 Customising the Buttons Create or edit Group FWD (Both calls, Outside calls, Intercom calls) buttons.
Page 85 1.6.1 Forwarding Calls To switch FWD/DND status for outside calls While on-hook (when in FWD/DND Setting Mode) The current FWD/DND status for outside calls is displayed. Press the fixed Press the fixed FWD/DND FWD/DND button. button again to switch the status. To switch FWD/DND status for intercom calls While on-hook (when in FWD/DND Setting Mode) The current FWD/DND status...
Page 86 1.6.1 Forwarding Calls To set and clear FWD/DND for outside/intercom calls While on-hook (when in FWD/DND Setting Mode) Outside Calls Intercom Calls Press the fixed Enter 1 or 2. Press STORE. FWD/DND button. FWD/DND off DND on Enter 0 or 1. destination extension no.
Page 87 1.6.1 Forwarding Calls To set and clear FWD/DND for all calls KX-UT113/KX-UT123/KX-UT133/KX-UT136/KX-UT248 While on-hook : FWD/DND off FWD/DND Off : DND on Do Not Disturb destination extension no. FWD(All) : FWD–All Calls FWD(BSY) : FWD–Busy FWD(NA) : FWD–No Answer outside Press the fixed outside line phone no.
Page 88 1.6.1 Forwarding Calls To set forwarding status and outside destinations to ring in parallel for outside calls to an ICD Group While on-hook (when in FWD/DND Setting Mode) Virtual PS 1 Virtual PS 2 Virtual PS 3 Virtual PS 4 Press the fixed Enter 4 to 7.
Page 89: Using Voice Messaging (Built-In Simplified Voice Message [Svm])
1.6.4 Using Voice Messaging (Built-in Simplified Voice Message [SVM]) 1.6.4 Using Voice Messaging (Built-in Simplified Voice Message [SVM]) Your PBX can provide you with answering machine service. Your extension is assigned a message box, into which callers can leave voice messages for you. After callers reach your message box, they will hear your personal greeting message.
Page 90 1.6.4 Using Voice Messaging (Built-in Simplified Voice Message [SVM]) Recording a Normal Greeting Message To record PT/SLT/PS C.Tone Off-hook. Record Enter Enter 1. message. Example: "You have reached John. I am sorry I cannot take your call right now. Please leave a message." A confirmation Clear tone is heard.
Page 91 1.6.4 Using Voice Messaging (Built-in Simplified Voice Message [SVM]) To clear PT/SLT/PS C.Tone Off-hook. On-hook. Enter Enter 0. Recording a Greeting Message for Each Time Mode In addition to a normal greeting message, you can record a specific greeting message for each time mode (day/lunch/break/night).
Page 92 1.6.4 Using Voice Messaging (Built-in Simplified Voice Message [SVM]) To play back PT/SLT/PS Night Lunch C.Tone Break Enter 2. Off-hook. Enter Enter 8. Enter the desired time mode. A confirmation Clear tone is heard. The greeting message is played back. Rerecord On-hook.
Page 93 1.6.4 Using Voice Messaging (Built-in Simplified Voice Message [SVM]) Redirecting Your Calls to Your Message Box You can set incoming calls to be redirected to your own message box so that callers can leave voice messages when you cannot answer the phone. To set/cancel PT/SLT/PS Both Calls...
Page 94 1.6.4 Using Voice Messaging (Built-in Simplified Voice Message [SVM]) Leaving Voice Messages If the extension user you called is not able to answer your call, and your call is redirected to the message box, you will hear the greeting message. Then, you can leave a voice message for that extension. It is also possible to leave a voice message directly in the message box of a desired extension by following the steps below: To leave a voice message directly to another extension’s message box PT/SLT/PS...
Page 95 1.6.4 Using Voice Messaging (Built-in Simplified Voice Message [SVM]) Listening to Voice Messages Left by Callers When a caller leaves a voice message, information about that caller is also recorded as the SVM Log. The SVM Log can be viewed using the display of a PT or PS by pressing the Message button. To listen to voice messages PT/PS While on-hook...
Page 96 1.6.4 Using Voice Messaging (Built-in Simplified Voice Message [SVM]) Operation No. Operations To play back the voice message from the beginning To go to the next voice message To clear the voice message (Press the AUTO DIAL/STORE button or enter 1 to confirm.) To call back the caller who left the voice message To go back to the previous voice message To leave a voice message directly in the message box of another extension...
Page 97 1.6.4 Using Voice Messaging (Built-in Simplified Voice Message [SVM]) To listen to voice messages while your display is locked PIN: Personal Identification Number your extension PIN extension no. extension no. C.Tone & D.Tone Off-hook. Enter Dial your Enter extension PIN extension number.
Page 98 1.6.4 Using Voice Messaging (Built-in Simplified Voice Message [SVM]) Accessing Your Message Box from an Outside Telephone You can remotely access your message box and perform any operations of the SVM feature through an outside line as if you were at your own extension. From Outside Telephone PIN: Personal Identification Number The greeting...
Page 99 1.6.4 Using Voice Messaging (Built-in Simplified Voice Message [SVM]) Accessing the Message Box of Another Extension from Your Extension You can access the message box of another extension (for example, to record a greeting message for that extension) by following the steps below: PT/SLT/PS PIN: Personal Identification Number desired extension no.
Page 100: Making/Answering An Announcement
1.7.1 Paging 1.7 Making/Answering an Announcement 1.7.1 Paging – Group Paging – Paging and then Transferring a Call Group Paging You can make a voice announcement to proprietary telephones or external speakers or both in the preset group simultaneously. To page PT/SLT/PS/SIP Extn.
Page 101 1.7.1 Paging Paging and then Transferring a Call PT/SLT/PS During a conversation paging group Enter Dial paging group number (2 digits). Press TRANSFER or Recall/hookswitch. The other party is placed on hold. Wait for an answer. C.Tone On-hook. Talk. Announce. The held party and the paged extension are connected and start a conversation.
Page 102: Answering/Denying A Paging Announcement
1.7.2 Answering/Denying a Paging Announcement 1.7.2 Answering/Denying a Paging Announcement To answer PT/SLT/PS/SIP Extn. C.Tone Talk. Off-hook. Enter KX-UT series dial key Press any dial key (0–9, , #). Talk. To allow/deny a paging announcement (Paging Deny) PT/KX-UT series Deny C.Tone Allow Off-hook.
Page 103: Making A Conference Group Call
1.7.3 Making a Conference Group Call 1.7.3 Making a Conference Group Call You can call multiple parties, assigned as members of a group (conference group), and establish a multiple party conversation with the called parties. You can make a conference group call to both extensions and outside lines (including analogue lines).
Page 104 1.7.3 Making a Conference Group Call • * If you do not enter an entry code when making the conference group call, extensions/outside telephones can join the conversation without needing to enter an entry code. • Entry codes can consist of the digits "0" through "9". When " " is used for an entry code, no one can join a conversation that is already in progress.
Page 105 1.7.3 Making a Conference Group Call conversation will be heard by all called parties. Called parties can listen to the announcement simply by going off-hook. They can send a notification tone if they want to join the conversation. To make/answer a conference group call PT/SLT/PS/SIP Extn.
Page 106 1.7.3 Making a Conference Group Call To make a conversation with a specific party PT/PS During an announcement (DSS) Press DSS. To make a conversation with a party in the group’s preassigned order PT/PS During an announcement Press CONF. • When you press the CONFERENCE/CONF/Conference button after pressing a DSS Key, you will make a conversation with the party who registered after the current party on call in the Conference Group.
Page 107 1.7.3 Making a Conference Group Call • In this case, the FLASH/RECALL button must be set to Flash/Recall mode through system programming. • If the maximum number of parties who can actively participate in the conversation is set to 32 through system programming, the keys on the conference originator’s telephone (DSS, CONFERENCE, TRANSFER, FLASH, etc.) will not function.
Page 108 1.7.3 Making a Conference Group Call Join After Time Out Extensions or outside telephones can join the multiple party conversation that has been already started using this feature. For example, if the conference group members fail to answer when a conference group call is made, they can join the multiple party conversation later using this feature.
Page 109 1.7.3 Making a Conference Group Call For an extension joining the conversation To join a conversation with an entry code PT/SLT/PS/SIP Extn. conference entry code group no. Enter Dial conference Off-hook. Enter entry code Enter #. group number (1 digit). (max.
Page 110: Using The Unified Messaging Features
1.8.1 What is the Unified Messaging system? 1.8 Using the Unified Messaging Features 1.8.1 What is the Unified Messaging system? Introduction to the Unified Messaging system Your PBX can provide you with Unified Messaging system service. You or an outside party can access the Unified Messaging system from a telephone.
Page 111: Logging In To And Configuring Your Mailbox
1.8.2 Logging in to and Configuring Your Mailbox 1.8.2 Logging in to and Configuring Your Mailbox – Logging in to Your Mailbox – Subscriber Tutorial (Easy Mailbox Configuration) – Changing or Deleting Your Personal Greeting Messages – Personal Greetings for Caller ID –...
Page 112 1.8.2 Logging in to and Configuring Your Mailbox Manual log-in PT/SLT/PS/SIP Extn. (Voice Mail Transfer) Off-hook. Enter #6. UM group’s floating extension no. Press MESSAGE or Voice Mail Transfer, or enter UM group’s floating extension number. your mailbox no. your password Enter your mailbox.
Page 113 1.8.2 Logging in to and Configuring Your Mailbox • When following audible prompts only: if Autoplay New Messages is enabled for your mailbox, new messages will be played back automatically each time you log in to your mailbox. Whether or not new messages will be played back one after the other automatically depends on system programming.
Page 114 To start the Subscriber Tutorial PT/SLT/PS/SIP Extn. The Unified Messaging system will announce, Log in to your mailbox. "Welcome to the Panasonic Unified Messaging System. This is the Subscriber Tutorial service.". To set your password for the first time your password Enter your password and #.
Page 115 1.8.2 Logging in to and Configuring Your Mailbox Changing or Deleting Your Personal Greeting Messages After callers reach your mailbox, they will hear your personal greeting message. You can record 6 kinds of Personal Greetings; the appropriate greeting will be played for callers. If you delete or do not record a greeting message, a prerecorded greeting message will be used.
Page 116 1.8.2 Logging in to and Configuring Your Mailbox To record or delete your Personal Greeting Messages PT/SLT/PS/SIP Extn. No Answer Greeting Busy Signal Greeting After Hours Greeting Log in to your mailbox. caller ID greeting no. Caller ID Greeting Temporary Greeting Enter 41.
Page 117 1.8.2 Logging in to and Configuring Your Mailbox • * We recommend stating your name in your greeting messages, so that callers will know they have reached the correct mailbox. • A Temporary Personal Greeting is played instead of all your other greetings until it is deleted. Each time you log in to your mailbox, the Unified Messaging system will ask you if you want to turn off (delete) your Temporary Personal Greeting.
Page 118 1.8.2 Logging in to and Configuring Your Mailbox To assign Caller ID numbers for the first time PT/SLT/PS/SIP Extn. Log in to your mailbox. personalised greeting no. Enter the personalised Enter 414. Enter 2 greeting number (1–4). to accept. To continue STEP B Add another caller ID number.
Page 119 1.8.2 Logging in to and Configuring Your Mailbox To change your password PT/SLT/PS/SIP Extn. your desired password Log in to your mailbox. Enter 421. Enter the desired password and #. Enter 2 to accept. On-hook. CAUTION • It is strongly recommended that a password of 16 numbers be used for maximum protection against unauthorised access.
Page 120 1.8.2 Logging in to and Configuring Your Mailbox Dialling by Name Custom Service You will be guided to enter a Custom Service number (1–200). Log in Voice Mail Service You can record a message for another subscriber by entering his or her mailbox number when guided.
Page 121: Message Playback And Related Features
1.8.3 Message Playback and Related Features 1.8.3 Message Playback and Related Features – Playing Messages – Bookmarks (Voice Messages only) – Recovering Deleted Messages – Replying to Messages – Transferring Messages – Remote Access Playing Messages Callers and other subscribers can leave voice messages for you, and you can play them back later after you have logged in to your mailbox.
Page 122 1.8.3 Message Playback and Related Features Message Type Feature Deleted Replay the previous message ü ü ü Play the next message ü ü ü Delete this message • ü ü If a confirmation message is played, press 1 to delete the message. Recover this message ü...
Page 123 1.8.3 Message Playback and Related Features • For voice messages, Unified Messaging system programming determines if the message envelope is played before each message, after each message, or only when you press 6. For more information, consult your System Administrator. •...
Page 124 1.8.3 Message Playback and Related Features To recover a Deleted Message PT/SLT/PS/SIP Extn. During or after voice message playback Enter 3. Replying to Messages You can reply to messages left in your mailbox by either calling back the caller or by leaving a message in the caller’s mailbox.
Page 125 1.8.3 Message Playback and Related Features To leave a message for the sender PT/SLT/PS/SIP Extn. During or after voice message playback C.Tone Enter 4. Enter 2 Record your message. Enter 1 to begin recording. to end recording. You can pause and resume recording by pressing 2.
Page 126 1.8.3 Message Playback and Related Features • Specify several recipients by entering a Personal Group Distribution List number (refer to " Personal Group Distribution Lists") or a Mailbox Group number. • Record your own comments and send them along with the transferred message. •...
Page 127: Remote Access
1.8.3 Message Playback and Related Features Remote Access You can call the Unified Messaging system while outside and log in to your mailbox in order to listen to your messages. There are 2 ways to log in to your mailbox remotely: •...
Page 128 1.8.3 Message Playback and Related Features Remote manual log-in From Outside Telephone Call the Unified your mailbox no. your password Messaging system from an outside telephone. Enter #6. Enter and your Enter your password and #. mailbox number. This step can be omitted if your mailbox requires no password.
Page 129: Sending Messages
1.8.4 Sending Messages 1.8.4 Sending Messages – Message Delivery – Personal Group Distribution Lists – External Message Delivery – External Message Delivery Lists – Receiving External Delivery Messages You can record messages and send them to other subscribers, to extension users who do not have mailboxes, and even to outside parties.
Page 130 1.8.4 Sending Messages To send a message PT/SLT/PS/SIP Extn. Go to "To specify recipients by number" Log in to your mailbox. or "To specify recipients by name (dialling by name)". Enter 2. To specify recipients by number mailbox no. personal group Go to "To record your message".
Page 131 1.8.4 Sending Messages PT/SLT/PS/SIP Extn. Continued from previous page To record your message C.Tone Enter 1 to record Record your message. Enter 1 your message. to end recording. You can pause and resume recording by pressing 2. Press 2 to add another recipient, If you pause for more than then go to "To specify recipients by 20 seconds, recording will...
Page 132 1.8.4 Sending Messages To create and edit personal group distribution lists PT/SLT/PS/SIP Extn. desired personal group Log in to your mailbox. distribution list no. Enter 44. Enter the desired personal group distribution list number (1–4). C.Tone State the group name. Enter 1 to record Enter 2 to add Enter 2...
Page 133 1.8.4 Sending Messages To change personal group distribution list names PT/SLT/PS/SIP Extn. desired personal group Log in to your mailbox. distribution list no. Enter 44. Enter the desired personal group Enter 1 to change distribution list number (1–4). the list name. Change (record) the list name Delete the list name,...
Page 134 1.8.4 Sending Messages To send an external delivery message PT/SLT/PS/SIP Extn. Go to "To specify a single recipient" Log in to your mailbox. or "To specify multiple recipients (external message delivery list)". Enter 931. To specify a single recipient Outside party’s outside line access no.
Page 135 1.8.4 Sending Messages PT/SLT/PS/SIP Extn. Continued from previous page To specify multiple recipients (external message delivery list) desired list no. 4-digit password Enter 2. Enter the desired list number (1 or 2). Enter a 4-digit password required for listening to the message. Press # if you do not want to set a password.
Page 136 1.8.4 Sending Messages • *1 Example: To enter 5:00, press 5#. To enter 5:15, press 515#. • *2 This option may not be available if the system is programmed to use 24-hour time. • *3 Example: If today is February 16 and you enter 17#, the message will be delivered tomorrow.
Page 137 1.8.4 Sending Messages To create/add to an external message delivery list PT/SLT/PS/SIP Extn. List number 1 Log in to your mailbox. List number 2 Enter 932. Enter 1 or 2. Enter 1. outside outside line access no. telephone no. Enter the outside line access number Dial the outside telephone number Enter 2 to accept.
Page 138 1.8.4 Sending Messages Receiving External Delivery Messages When you send an external delivery message, the Unified Messaging system will call each of the specified recipients. When a recipient answers the call, the system will guide him or her through the following procedure. After a recipient has listened to an external delivery message, he or she can send you a reply to your message, and even set urgent or private message status.
Page 139: Transferring Calls
1.8.5 Transferring Calls 1.8.5 Transferring Calls – Call Transfer – Incomplete Call Handling – Assigning Your Covering Extension – Remote Call Forwarding – Assigning and Cancelling Telephone Numbers for Call Transfer to Outside Line – Voice Mail Transfer Call Transfer When a call reaches your extension via the Automated Attendant service, normally your extension will ring and you can answer the call.
Page 140: Leaving A Message
1.8.5 Transferring Calls To set call transfer status PT/SLT/PS/SIP Extn. Call Blocking Call Screening Intercom Paging Log in to your mailbox. Transfer to Mailbox Transfer to Custom Service Disable Call Transfer Enter 51. Enter the desired Call Transfer status. Follow the prompts as necessary. On-hook.
Page 141 1.8.5 Transferring Calls Return to Top Menu: The caller is returned to the top menu of the Automated Attendant service and can then choose to call a different extension. To set Incomplete Call Handling status PT/SLT/PS/SIP Extn. Leaving a Message No answer calls Transfer to Covering Extension Log in to your mailbox.
Page 142 1.8.5 Transferring Calls To assign your Covering Extension PT/SLT/PS/SIP Extn. desired extension no. Log in to your mailbox. Enter the desired extension number. Enter 52. If you have already assigned your Covering Extension and want to assign a different extension, press 1 before entering the desired extension number. On-hook.
Page 143 1.8.5 Transferring Calls To assign outside telephone numbers for Remote Call Forwarding PT/SLT/PS/SIP Extn. Change telephone number 1 Log in to your mailbox. Change telephone number 2 Enter 48. Enter 1 or 2. If you have already set a telephone number and wish to change it, press 1 after selecting telephone number 1 or 2.
Page 144 1.8.5 Transferring Calls • * This option is announced only if you are authorised to use it through system programming for PBX COS (Class of Service) settings and UM COS settings. For more information, consult your System Administrator. Assigning and Cancelling Telephone Numbers for Call Transfer to Outside Line When you assign a telephone number for Call Transfer to Outside Line, your calls will be transferred to the assigned telephone number when:...
Page 145 1.8.5 Transferring Calls You can also create a Voice Mail Transfer button on your phone to transfer received outside calls to a mailbox of another extension so that calling parties can leave messages. Using the Voice Mail Transfer button, you can also perform operations with one touch (for PT and PS only).
Page 146 1.8.5 Transferring Calls To transfer your own call to the called extension’s mailbox PT/PS extension no. R.B.Tone (Voice Mail Transfer) B.Tone (DSS) DND Tone Off-hook. Dial extension number Press Voice Mail or press DSS. Transfer. • *Indication tone after going off-hook •...
Page 147: Other Features
1.8.6 Other Features 1.8.6 Other Features – Interview Mailbox – Message Waiting Notification – Personal Caller Name Announcement – Live Call Screening (LCS) – Recording Your Conversation – Assigning Your Telephone Numbers for Remote Automatic Log-in and Toll Saver – Personal Custom Service –...
Page 148 1.8.6 Other Features To change answer lengths PT/SLT/PS/SIP Extn. Change the answer length. Skip to the next question, then repeat this step. Log in to your mailbox. Skip to the previous question, then repeat this step. Select a specific question. Enter the question number and #, then repeat this step.
Page 149 1.8.6 Other Features • Not all subscribers have interview mailboxes. For more information, consult your System Administrator. Message Waiting Notification The Message Waiting Notification feature lets you know you have received new messages in your mailbox by: Message Waiting Lamp: The message lamp on your telephone (if it has one) will light when you receive a new message.
Page 150 1.8.6 Other Features To turn Device Notification On/Off PT/SLT/PS/SIP Extn. desired device no. Log in to your mailbox. Enter 62. Enter the desired device number (1–6). Send notification Use a preprogrammed schedule for all messages Receive notification always (continuously) Turn off notifications Send notification On-hook.
Page 151 1.8.6 Other Features • * If you are using an ISDN or SIP line in en bloc dialling mode, to insert a pause or special command in the middle of the telephone number, pause momentarily while entering the telephone number. You will hear a list of available options, for example, "To add more digits, press 4.
Page 152 1.8.6 Other Features To change Caller ID numbers and recorded names PT/SLT/PS/SIP Extn. Log in to your mailbox. Enter 452. Change the Caller ID number, then go to STEP A in "To assign Caller ID numbers and recording names". Change the caller’s name, then go to STEP B in "To assign Caller ID numbers and recording names".
Page 153 1.8.6 Other Features Before operating • Create a Live Call Screening (LCS) button (Personal Programming). • Select the mode, either Hands-free or Private (Personal Programming). • Set the extension PIN (Personal Identification Number). • Set the Live Call Screening feature. To set Live Call Screening PT/PS PIN: Personal Identification Number...
Page 154 1.8.6 Other Features Operation Flowchart The operations in the shaded areas can be done hands-free. PT/PS Hands-free Mode Private Mode (Alarm Tone) Monitoring (Hands-free) Monitoring (Handset) Monitoring MONITOR (Live Call No operation Screening) Off-hook. Press SP-PHONE, MONITOR or Live Call Screening.
Page 155 1.8.6 Other Features Recording Your Conversation You can record a conversation into a mailbox while talking on the phone. You can select the mailbox each time you record a conversation. To record into your mailbox (Two-way Record) PT/PS During a conversation To stop recording, press this button again.
Page 156 1.8.6 Other Features • The Two-way Record button light, Two-way Transfer button light or One-touch Two-way Transfer button light shows the current status as follows: Off: Not recording. On: Recording the conversation. Note When you record your Two-way telephone conversations, you should inform the other party that the conversation is being recorded.
Page 157 1.8.6 Other Features Personal Custom Service A Personal Custom Service is a set of options you can present to your callers, allowing them to press buttons on their telephones in order to access certain features. You should explain the options available to your callers in each of your personal greeting messages, for example, "This is (name).
Page 158 1.8.6 Other Features Exit To create your personal custom service PT/SLT/PS/SIP Extn. desired dialling key Log in to your mailbox. Enter 1. Enter the desired dialling key (0, 3–9) Enter 461. that you want to assign an option to. Skip this step if you are creating your Personal Custom Service for the first time.
Page 159: Setting The Alarm (Timed Reminder)
1.8.6 Other Features To select the No DTMF Input operation PT/SLT/PS/SIP Extn. Log in to your mailbox. Enter 1 to select Enter 1. the No DTMF Input Operation. Enter 461. Message recording. Disconnect the caller. Disconnect the caller when call was received after hours (message recording for all other times).
Page 160 1.8.6 Other Features To set/cancel PT/SLT/SIP Extn. Change the setting. Accept the current setting, Log in to your mailbox. then go on-hook to finish. Cancel (turn off) the Timed Reminder, Enter 95. then go on-hook to finish. Enter the desired option. Once desired time Daily...
Page 161 1.8.6 Other Features • For configuring an IMAP account, consult your System Administrator. UM IMAP Session Controller for Microsoft Outlook If you will be accessing Unified Messaging data through an IMAP connection, you must install the IMAP Session Controller software. This software is a plug-in for Microsoft Windows. When installed, it appears in the notification area.
Page 162 1.8.6 Other Features Item Description E-Mail Account for UM Enter your Unified Messaging e-mail account. The maximum size is 256 characters. If nothing is entered, all of the e-mail accounts using IMAP are assumed to be Unified Messaging accounts. You can copy the mail account from Mail Account in the General tab of the Internet E-mail Settings dialogue box.
Page 163 1.8.7 Quick Reference 1.8.7 Quick Reference The flow below includes all top menu options and frequently used features. Only options 1–4 and 0 are announced in the top menu when accessed. If you press 0 (help menu), you can listen to the whole top menu (options 1–9).
Page 164 1.8.7 Quick Reference Continued from previous page Mailbox Management: Record Personal Greeting: 1 Record Personal Greetings 1 No Answer 2 Set Password 2 Busy Signal 3 Enter Owner's Name 3 After Hours 4 Set Group Distribution List 4 Caller ID 5 Record Caller Name/Number 5 Temporary 6 Set Personal Custom Service...
Page 165 1.8.7 Quick Reference Continued from previous page Set Other Features: 1 Listen to Deleted Message 2 Set Interview Mailbox 3 Set External Delivery Message 4 Set Remote Call Forwarding 5 Set Timed Reminder Listen to Deleted Messages: Receive Deleted Message (During or after playback): 1 Voice Message Repeat Message # All Messages...
Page 166: Refusing Incoming Calls (Do Not Disturb [Dnd])
1.9.2 Refusing Incoming Calls (Do Not Disturb [DND]) 1.9.2 Refusing Incoming Calls (Do Not Disturb [DND]) – Do Not Disturb (DND) – Switching FWD/DND Status Using Fixed FWD/DND Button Do Not Disturb (DND) You can set this feature to prevent incoming calls from ringing at your extension. This can be useful, for example, when you are in a meeting or busy.
Page 167 1.9.2 Refusing Incoming Calls (Do Not Disturb [DND]) • The system has two modes: (1) FWD/DND Cycle Switch Mode and (2) FWD/DND Setting Mode. Ask your manager what mode your system is in if you are not sure. For KX-UT series SIP phones, only FWD/DND Setting Mode is supported. (1) When in FWD/DND Cycle Switch Mode: Pressing the FWD/DND button (fixed button) while in idle status will cycle the setting as shown below:...
Page 168 1.9.2 Refusing Incoming Calls (Do Not Disturb [DND]) • For KX-UT670 SIP phone users: There is no physical FWD/DND button on the phone. To set and clear the FWD/DND status, refer to the documentation for your phone. To switch the FWD/DND status for outside calls While on-hook (when in FWD/DND Setting Mode) The current FWD/DND status for outside calls is displayed.
Page 169 1.9.2 Refusing Incoming Calls (Do Not Disturb [DND]) • * This step can be omitted. To set and clear FWD/DND for all calls KX-UT113/KX-UT123/KX-UT133/KX-UT136/KX-UT248 While on-hook FWD/DND Off : FWD/DND off Do Not Disturb : DND on Press the fixed Press UP or DOWN with Press ENTER to set.
Page 170: Receiving Call Waiting (Call Waiting/Off-Hook Call Announcement [Ohca]/Whisper Ohca)
1.9.3 Receiving Call Waiting (Call Waiting/Off-hook Call Announcement [OHCA]/Whisper OHCA) 1.9.3 Receiving Call Waiting (Call Waiting/Off-hook Call Announcement [OHCA]/Whisper OHCA) During a conversation, you can be informed of a call waiting with a tone or voice announcement through your built-in speaker or handset. (Default: Disable—No call [Intercom calls]/No tone [Outside calls]) Call Waiting Tone: a waiting tone through the built-in speaker of PT/handset of SLT.
Page 171: Displaying Your Telephone Number On The Called Party And Caller's Telephone (Calling/Connected Line Identification Presentation [Clip/Colp])
1.9.4 Displaying Your Telephone Number on the Called Party and Caller’s Telephone (Calling/Connected Line Identification Presentation [CLIP/COLP]) 1.9.4 Displaying Your Telephone Number on the Called Party and Caller’s Telephone (Calling/Connected Line Identification Presentation [CLIP/COLP]) CLIP: When making an outside call, you can present your preprogrammed telephone number to the called party. COLP: When receiving an outside call, you can present your preprogrammed telephone number to the calling party.
Page 172: Preventing Your Telephone Number Being Displayed On The Caller's Telephone (Connected Line Identification Restriction [Colr])
1.9.5 Preventing Your Telephone Number Being Displayed on the Caller’s Telephone (Connected Line Identification Restriction [COLR]) 1.9.5 Preventing Your Telephone Number Being Displayed on the Caller’s Telephone (Connected Line Identification Restriction [COLR]) When receiving an outside call, you can select whether the caller can see your telephone number or not. To show/prevent PT/SLT/PS/SIP Extn.
Page 173: Preventing Your Number Being Displayed On The Called Party's Telephone (Calling Line Identification Restriction [Clir])
1.9.6 Preventing Your Number Being Displayed on the Called Party’s Telephone (Calling Line Identification Restriction [CLIR]) 1.9.6 Preventing Your Number Being Displayed on the Called Party’s Telephone (Calling Line Identification Restriction [CLIR]) When making an outside call, you can select whether the called party can see your telephone number or not. To show/prevent PT/SLT/PS/SIP Extn.
Page 174: Preventing Other People From Joining Your Conversation (Executive Busy Override Deny)
1.9.7 Preventing Other People from Joining Your Conversation (Executive Busy Override Deny) 1.9.7 Preventing Other People from Joining Your Conversation (Executive Busy Override Deny) PT/SLT/PS/SIP Extn. Prevent C.Tone Allow Off-hook. On-hook. Enter 733. Enter 1 to prevent or 0 to allow. •...
Page 175: Turning On The Background Music (Bgm)
1.9.8 Turning on the Background Music (BGM) 1.9.8 Turning on the Background Music (BGM) You can listen to the background music through your telephone speaker while on-hook. An external music source, such as a radio, can be connected. If your extension becomes busy (off-hook, making or receiving a call etc.), the music stops temporarily.
Page 176: Checking The Time Service Status
1.9.10 Checking the Time Service Status 1.9.10 Checking the Time Service Status You can check the current status of the Time Service on the display. While on-hook (Time Service (Day/Night/ Lunch/Break)) Press TRANSFER or Time Service (Day/Night/Lunch/Break). • The Time Service (Day/Night/Lunch/Break) button light shows the current status as follows: Off: Day mode Green on: Lunch mode Flashing green: Break mode...
Page 177: Setting The Parallelled Telephone To Ring (Parallelled Telephone)
1.9.11 Setting the Parallelled Telephone to Ring (Parallelled Telephone) 1.9.11 Setting the Parallelled Telephone to Ring (Parallelled Telephone) In the case where a single line telephone is connected in parallel to your digital proprietary telephone, you can choose whether the parallelled single line telephone will ring to an incoming call or not.
Page 178: Using Your Ps In Parallel With A Wired Telephone (Wireless Xdp Parallel Mode)
1.9.12 Using Your PS in Parallel with a Wired Telephone (Wireless XDP Parallel Mode) 1.9.12 Using Your PS in Parallel with a Wired Telephone (Wireless XDP Parallel Mode) Your PS can be used in parallel with a PT, SLT, or SIP phone. When in this mode, incoming calls to a wired telephone also ring the paired PS.
Page 179: Using Your Phone In Parallel With A Wired Telephone (One-Numbered Extension)
1.9.13 Using Your phone in Parallel with a Wired Telephone (One-numbered extension) 1.9.13 Using Your phone in Parallel with a Wired Telephone (One-numbered extension) Two telephones connected to the PBX can be set to share 1 extension number, and both telephones can be set to ring (One-numbered Extension feature).
Page 180: Clearing Features Set At Your Extension (Extension Feature Clear)
1.9.14 Clearing Features Set at Your Extension (Extension Feature Clear) 1.9.14 Clearing Features Set at Your Extension (Extension Feature Clear) You can reset the settings of the following features on your extension to the default settings with one operation. This feature is also known as Station Programme Clear. •...
Page 181 1.9.14 Clearing Features Set at Your Extension (Extension Feature Clear) PT/SLT/PS/SIP Extn. C.Tone On-hook. Enter 790. Off-hook. • For Users in Canada Only: After performing Extension Feature Clear, the setting of Call Waiting becomes "Enable (Tone)". In this case, dial tone 2 will be heard when you go off-hook. User Manual...
Page 182: If A Doorphone/Door Opener Is Connected
1.11.1 If a Doorphone/Door Opener is Connected 1.11 Using User-supplied Equipment 1.11.1 If a Doorphone/Door Opener is Connected You can talk to a person at the door through the doorphone. Preprogrammed extensions or an outside party can receive the calls from the doorphone. You can open the door. –...
Page 183 1.11.1 If a Doorphone/Door Opener is Connected To call the doorphone PT/SLT/PS/SIP Extn. doorphone no. C.Tone Off-hook. Enter Enter doorphone Talk. number (2 digits). • If no one answers a doorphone call within a specified time period, the call is cancelled. Opening a Door (Door Open) Some extensions may be prohibited from using this feature.
Page 184: If An External Relay Is Connected
1.11.2 If an External Relay is Connected 1.11.2 If an External Relay is Connected Preprogrammed extensions can switch on a relay (e.g., alarm) connected to the PBX. To switch on the relay PT/SLT/PS relay no. C.Tone Off-hook. Enter Enter relay number On-hook.
Page 185: If An External Sensor Is Connected
1.11.3 If an External Sensor is Connected 1.11.3 If an External Sensor is Connected Preprogrammed extensions can receive an alert call from an external sensor (e.g., security alarm) connected to the PBX. To answer a sensor call PT/SLT/PS/SIP Extn. D.Tone Off-hook.
Page 186: If A Host Pbx Is Connected
1.11.4 If a Host PBX is Connected 1.11.4 If a Host PBX is Connected – Accessing External Services (External Feature Access [EFA]) Accessing External Services (External Feature Access [EFA]) You can access special features (e.g., Call Waiting) offered by a host PBX or telephone company. This feature is only effective for an outside call.
Page 187: If A Voice Processing System Is Connected
You or an outside party can access the Voice Processing System from a telephone. – Call Forwarding to Voice Mail (Voice Mail Integration) If your PBX has a Panasonic Voice Processing System connected (e.g., KX-TVM series) using digital integration, the following features are also available: –...
Page 188 1.11.5 If a Voice Processing System is Connected To forward your calls to your mailbox PT/SLT/PS Both Calls Cancel All Calls Outside Calls Busy No Answer Intercom Calls Busy/No Answer Off-hook. Enter Enter 0 to 2 as you desire. Enter required number. For "Cancel", For "Cancel", go on-hook go on-hook directly.
Page 189 1.11.5 If a Voice Processing System is Connected To transfer your own call to the called extension’s mailbox PT/PS extension no. R.B.Tone (Voice Mail Transfer) B.Tone (DSS) DND Tone Off-hook. Dial extension number Press Voice Mail or press DSS. Transfer. To listen to messages PT/SLT/PS MESSAGE...
Page 190 1.11.5 If a Voice Processing System is Connected Before operating • Create a Live Call Screening (LCS) button (Personal Programming). • Select the mode, either Hands-free or Private (Personal Programming). • Set the extension PIN (Personal Identification Number). • Set the Live Call Screening feature. To set Live Call Screening PT/PS PIN: Personal Identification Number...
Page 191 1.11.5 If a Voice Processing System is Connected Operation Flowchart The operations in the shaded areas can be done hands-free. PT/PS Hands-free Mode Private Mode (Alarm Tone) Monitoring (Hands-free) Monitoring (Handset) Monitoring SP-PHONE MONITOR (Live Call No operation Screening) Press SP-PHONE, MONITOR or Live Call Off-hook.
Page 192 1.11.5 If a Voice Processing System is Connected Recording a Conversation You can record a conversation into a mailbox while talking on the phone. You can select the mailbox each time you record a conversation. To record into your mailbox (Two-way Record) PT/PS During a conversation To stop recording,...
Page 193: Exchanging The Settings Between Extensions
1.13.1 Walking Extension 1.13 Exchanging the Settings between Extensions 1.13.1 Walking Extension You can exchange the settings set at another extension with your own settings. This allows you to use your own settings, including your extension number, on another person’s extension. Settings such as extension number and One-touch Dialling memory are available at the new extension.
Page 194: Enhanced Walking Extension
1.13.2 Enhanced Walking Extension 1.13.2 Enhanced Walking Extension In addition to exchanging the settings between extensions (Walking Extension), you can change the status of your extension to "Service-in" or "Service-out" (Enhanced Walking Extension). Service-in: An extension is in use (normal status). Service-out: Extension Dial Lock (®...
Page 195 1.13.2 Enhanced Walking Extension <Example (b)> When two users share one telephone User A Extn. No. 101 Extn. No. 101 Extn. No. 101 Service-out Service-in Service-out Service-out Extension Service-in Service-out Service-in Status User B Extn. No. 102 Extn. No. 102 Extn.
Page 196: Using A Telephone With A Display
1.14.1 Using the Call Log 1.14 Using a Telephone with a Display 1.14.1 Using the Call Log This is available for display proprietary telephones, portable stations, and KX-UT series SIP phones. – Calling with the Incoming Call Log – Calling with the Outgoing Call Log •...
Page 197 1.14.1 Using the Call Log To confirm the log information with the Navigator Key KX-NT300/KX-NT500/KX-DT300/KX-DT500/KX-T7600 While on-hook Press Up or Down until Press Left twice. desired party appears. To clear the log information Display PT While confirming the log information (Call Log) Press TRANSFER.
Page 198 1.14.1 Using the Call Log • The Call Log button light shows the current status as follows: Off: No incoming call. Or you have already viewed the call log. Red on: You have missed calls to view. • If your call is answered by another extension, the caller’s information is recorded on the displays of both your extension and the answering extension.
Page 199 1.14.1 Using the Call Log • * System programming is required for this operation. • This operation is available only for PTs with a display. To store the caller’s information in personal speed dialling Display PT When the desired party is displayed Press STORE.
Page 200: Using The Directories
1.14.2 Using the Directories 1.14.2 Using the Directories You can call using the directories (Personal Speed Dialling Directory, System Speed Dialling Directory and Extension Number Directory). Only personal directories can be stored, edited or deleted on your extension. If a call arrives while you are using a directory, the display will be replaced with the caller’s information. –...
Page 201: Storing Names And Numbers
1.14.2 Using the Directories Storing Names and Numbers To store a Personal Speed Dialling Directory item Display PT While on-hook PROG. name phone no. PAUSE Press PROGRAM Enter phone number Press ENTER Enter name Press ENTER or PAUSE. (max. 32 digits). (max.
Page 202: Entering Characters
1.14.2 Using the Directories Entering Characters You can enter the following characters. The tables show you the characters available for each button. Table 1 or Table 2 can be programmed. Note For NE models, the tables for Option mode differ depending on the system settings. For details, consult your dealer.
Page 203: Accessing System Features (System Feature Access)
1.14.3 Accessing System Features (System Feature Access) 1.14.3 Accessing System Features (System Feature Access) You can access a feature with the "Feature Access" menu. To access "Feature Access" menu and select the feature KX-NT300/KX-NT500/KX-DT300/KX-DT500/KX-T7600 While on-hook Press Up or Down Press Right four times.
Page 204 1.14.3 Accessing System Features (System Feature Access) Features Refer to Directed Group Call Pickup 1.3.3 Answering a Call Ringing at Another Telephone (Call Pickup) Data Line Security 1.9.9 Protecting Your Line against Notification Tones (Data Line Security) • *For KX-UT670 users: Tap "Feature access code"...
Page 205: Self Labelling (Kx-Nt366/Kx-Nt553/Kx-Nt556/Kx-Nt560/Kx-Ut248/Kx-Ut670 Only)
1.14.4 Self Labelling (KX-NT366/KX-NT553/KX-NT556/KX-NT560/KX-UT248/KX-UT670 only) 1.14.4 Self Labelling (KX-NT366/KX-NT553/KX-NT556/KX-NT560/ KX-UT248/KX-UT670 only) The KX-NT366/KX-NT553/KX-NT556/KX-NT560 IP-PT and KX-UT248/KX-UT670 SIP phone have flexible buttons with an LCD screen next to the buttons. For KX-NT366: The KX-NT366 IP-PT has 12 flexible buttons, and the telephone’s display shows which feature, telephone number, or extension number is assigned to each button.
Page 206 1.14.4 Self Labelling (KX-NT366/KX-NT553/KX-NT556/KX-NT560/KX-UT248/KX-UT670 only) (pages) of 8 flexible button assignments. A different feature, telephone number, or extension number can be assigned to each button in each set. This means that 32 flexible buttons are available. Page 4 Page 3 Headset Company-A Wrap-up...
Page 207 1.14.4 Self Labelling (KX-NT366/KX-NT553/KX-NT556/KX-NT560/KX-UT248/KX-UT670 only) • For KX-NT366/KX-NT553/KX-NT556/KX-NT560 users: – When you answer an incoming call or when you seize an outside line, the display automatically changes to the page that contains the green lit button. – After customising each button, you can set the displayed text for the button. For details about customising buttons, refer to "3.1.3 Customising the Buttons".
Page 208: Manager Operation
Section 2 Manager Operation This section shows the manager how to control the other extensions or the PBX. User Manual...
Page 209: Control Features
2.1.1 Extension Control 2.1 Control Features 2.1.1 Extension Control The manager extension can control the settings of other extensions. – Changing the Settings of Other Extensions Changing the Settings of Other Extensions To lock/unlock other extensions (Remote Extension Dial Lock) This feature is also known as Remote Station Lock Control.
Page 210: Time Service Mode Control
2.1.2 Time Service Mode Control 2.1.2 Time Service Mode Control The manager extension or the preprogrammed extension can change the time mode (Day, Lunch, Break or Night). There are two methods (Automatic or Manual) of changing the time modes. Automatic: enables the time mode for each day of the week to change automatically. You may also change it manually.
Page 211: Turning On The External Background Music (Bgm)
2.1.4 Turning on the External Background Music (BGM) 2.1.4 Turning on the External Background Music (BGM) The manager extension can select and broadcast background music in the office through external speakers. To select and start/stop the background music PT/SLT/PS/SIP Extn. external BGM no.
Page 212: Allowing Users To Seize An Unavailable Outside Line (Trunk Busy Out)
2.1.6 Allowing Users to Seize an Unavailable Outside Line (Trunk Busy Out) 2.1.6 Allowing Users to Seize an Unavailable Outside Line (Trunk Busy Out) When a problem is found on a certain outside line, the PBX automatically makes it unavailable for use temporarily.
Page 213: Releasing Network Direct Station Selection (Ndss) Monitor
2.1.7 Releasing Network Direct Station Selection (NDSS) Monitor 2.1.7 Releasing Network Direct Station Selection (NDSS) Monitor NDSS buttons can be customised on any extension connected to your PBX. An NDSS button allows an extension user to monitor another extension connected to another PBX in a private network.
Page 214: Configuring Unified Messaging Features
2.2.1 System Manager Features 2.2 Configuring Unified Messaging Features 2.2.1 System Manager Features The System Manager can configure mailboxes, change class of service (COS) settings for subscribers, etc. – Logging in to the System Manager’s Mailbox – Setting Up Mailboxes –...
Page 215 2.2.1 System Manager Features • For KX-UT series SIP phone users: When using the MESSAGE button, please press the MESSAGE button before going off-hook. Manual log-in PT/SLT/PS/SIP Extn. System Manager’s mailbox no. (Voice Mail Transfer) Off-hook. Enter #6. Enter and System Manager’s mailbox number (default: 999).
Page 216 2.2.1 System Manager Features Setting Up Mailboxes The System Manager’s primary function is to create mailboxes for new subscribers and to maintain system organisation by deleting unneeded passwords and mailboxes. • If the Unified Messaging system is being programmed via Web Maintenance Console, the System Manager cannot create or edit mailboxes.
Page 217 2.2.1 System Manager Features Parameters Steps Subscriber’s Name to change the current setting. Record the subscriber’s name. to accept. Extension Number to change the current setting. Enter the subscriber’s extension number. to accept. First 4 Letters of the to change the current setting. Subscriber’s Last Name Enter the first 4 letters of subscriber’s last name.
Page 218 2.2.1 System Manager Features Parameters Steps Auto Forwarding to change the current setting (enable or disable). • If set to "Disable": The following mailbox settings are skipped. – Forwarding Mailbox Number – Forwarding Delay Time – Forwarding Mode The Auto Forwarding parameter is the last parameter to be entered.
Page 219 2.2.1 System Manager Features • The System Manager password cannot be reset here. The System Administrator can reset the System Manager password using Web Maintenance Console. • After the password is reset, if the System Administrator has set "Default Password for New Mailboxes"...
Page 220 2.2.1 System Manager Features Parameters Steps Message Length to change the message length. to accept the current setting, then go to the next parameter. Enter the message length (1–60 min or 0: Unlimited). to accept. Total Message Time to change the total message time. Available per Mailbox to accept the current setting, then go to the next parameter.
Page 221 2.2.1 System Manager Features Parameters Steps Intercom Paging Group to change the paging group. to accept the current setting, then go to the next parameter. Enter the group number (1–33). to accept. Maximum Number of Caller to change the current setting. IDs for Caller Name to accept the current setting, then go to the next parameter.
Page 222 2.2.1 System Manager Features Parameters Steps Announce Message to change the current setting (enable or disable). Transferred Information to accept. Caller ID Announcement to change the current setting (enable or disable). to accept. Announce Option Menu to change the current setting (enable or disable). After Erasing Messages to accept.
Page 223 2.2.1 System Manager Features To change the service group setting Log in to the System Manager’s mailbox. to change the Service Group setting. Enter the Service Group Number (1–64). Select the desired Time Service period entry. for Day Time service. for Night Time service.
Page 224 2.2.1 System Manager Features Broadcasting Messages The System Manager can deliver a message to multiple subscribers with one operation. Messages can be sent to all subscribers (Broadcasting Message feature) or to specified subscribers only. When delivering a message to specified subscribers, the System Manager can receive verification when the recipients listen to the message.
Page 225 2.2.1 System Manager Features Log in to the System Manager’s mailbox. Enter the mailbox number of the intended recipient. • Enter by name by pressing first. Use a Mailbox Group by specifying its number. to accept. to record a message. •...
Page 226 2.2.1 System Manager Features To change the System Manager’s password Log in to the System Manager’s mailbox. to change the mailbox password. to accept the current setting. Enter the desired password, then to accept. User Manual...
Page 227: Message Manager Features
2.2.2 Message Manager Features 2.2.2 Message Manager Features The Message Manager can maintain the general delivery mailbox, change notification settings, record/delete prompts, etc. – Logging in to the Message Manager’s Mailbox – Managing the General Delivery Mailbox – Setting Up Message Waiting Notification –...
Page 228 2.2.2 Message Manager Features • For KX-UT series SIP phone users: When using the MESSAGE button, please press the MESSAGE button before going off-hook. Manual log-in PT/SLT/PS/SIP Extn. Message Manager’s mailbox no. (Voice Mail Transfer) Off-hook. Enter #6. Enter and Message Manager’s UM group’s floating mailbox number (default: 998).
Page 229 2.2.2 Message Manager Features Remote automatic log-in From Outside Telephone Call the Unified Messaging system from the preprogrammed Enter Message Manager’s Message Manager password outside telephone number Mailbox (assigned as a Caller ID number). Enter Message Manager password and #. CAUTION •...
Page 230 2.2.2 Message Manager Features Log in to the Message Manager’s mailbox. to receive the message. Enter the desired number. to listen to new messages. to listen to old messages. to listen to deleted messages. The system plays each message, identifying the sender and indicating when the message was recorded.
Page 231 2.2.2 Message Manager Features Setting Up Message Waiting Notification The Unified Messaging system can notify the Message Manager when unplayed messages are waiting in his or her mailbox by turning on the message waiting lamp and/or calling an external device (i.e., telephone). The Unified Messaging system can also send notification via e-mail if the System Administrator has enabled this feature.
Page 232 2.2.2 Message Manager Features Log in to the Message Manager’s mailbox. to assign a telephone number. Enter the desired number. to change the first telephone number. to change the second telephone number. to change the third telephone number. to change. Dial the telephone number.
Page 233 2.2.2 Message Manager Features – Telephone numbers 1 and 2 used for call forwarding destinations when Remote Call Forwarding is set to an outside line • If the Unified Messaging system is being programmed via Web Maintenance Console, the Message Manager cannot customise his or her mailbox. The system will announce, "Sorry, this function is not available".
Page 234 2.2.2 Message Manager Features To customise the message manager’s mailbox Log in to the Message Manager’s mailbox. to change the password. to accept. Enter the password, then to accept. Enter the desired number. to change or assign the operator’s extension. to accept.
Page 235 2.2.2 Message Manager Features • Multilingual Selection Menu: With this menu, callers can select the language they prefer for voice guidance. For example, the Message Manager can record a menu that announces: "For English, press 7." "For French, press 8." •...
Page 236 2.2.2 Message Manager Features To record system prompts Log in to the Message Manager’s mailbox. to record messages. Enter the system prompt number you want to change. To change specific prompts, go to step 5. To change all prompts one after another without reviewing the current recording, go to step 6. To change specific prompts: Enter the prompt number you want to change (refer to "...
Page 237 2.2.2 Message Manager Features Log in to the Message Manager’s mailbox. to modify system caller names. Enter the Caller ID List Number (1–200). • Guidance is "Caller Name Announcement number". • Enter to go to step 3. to change the name. •...
Page 238 2.2.2 Message Manager Features To assign Remote Call Forwarding set Log in to the Message Manager’s mailbox. Select the desired forwarding setting. for FWD All. for FWD Busy. for FWD No Answer. for FWD Busy or No Answer. for FWD to Outside, then go to step 6. for FWD Cancel, then go to step 9.
Page 239 2.2.2 Message Manager Features To set/cancel Log in to the Message Manager’s mailbox. Enter the desired number. to change the setting. to accept, then go on-hook to finish. to cancel (turn off), then go on-hook to finish. Enter the desired time, then Enter the desired number.* for AM.
Page 240 2.2.2 Message Manager Features Recording an Emergency Greeting An emergency greeting can be recorded as "Company Greeting 1" directly from the top menu. The emergency greeting can be used in times such as when the company must be closed due to bad weather. To record Log in to the Message Manager’s mailbox.
Page 241 2.2.2 Message Manager Features Prompt No. Modifiable Prompts Enter the first 3 or 4 letters of the person’s last name For 'Q', press 7 For 'Z', press 9 Sorry, there are no more matching names Sorry, this name cannot be found Incorrect entry To call the operator, press 0 Calling the operator...
Page 242 2.2.2 Message Manager Features Prompt No. Modifiable Prompts 1006 To leave a message, press 1 To enter another extension, press Sorry, this line is busy If you would like to hold, press 1 To cancel holding, press 2 now. Otherwise, I’ll try your party again. User Manual...
Page 243: Customising Your Phone & System
Section 3 Customising Your Phone & System This section shows you how to customise your individual telephone or PBX according to your needs. Find the desired setting and program as necessary. User Manual...
Page 244: Customising Your Phone (Personal Programming)
3.1.1 Customising Your Phone (Personal Programming) 3.1 Customising Your Phone (Personal Programming) 3.1.1 Customising Your Phone (Personal Programming) You can customise your telephone features. For example, you can change the initial settings or button features according to your needs. – Assigning an Extension PIN to Your Extension (Extension PIN [Personal Identification Number]) •...
Page 245 3.1.1 Customising Your Phone (Personal Programming) To cancel PT/SLT/PS/SIP Extn. PIN: Personal Identification Number stored extension PIN C.Tone Enter 0. Enter stored Off-hook. Enter 799. extension PIN. On-hook. CAUTION There is a risk that fraudulent telephone calls will be made if a third party discovers your password (extension PIN).
Page 246: Settings On The Programming Mode
3.1.2 Settings on the Programming Mode 3.1.2 Settings on the Programming Mode You can programme features using the programming mode for a PT or PS. – Setting Features – Clearing Features • To exit at any time, lift the handset. •...
Page 247 3.1.2 Settings on the Programming Mode Programming Item Selection & Parameter Input English 2nd Language Display Language Selection 3rd Language Which display language do you prefer? 4th Language 5th Language No—Manual (The display keeps showing all of the outside caller’s information unless you Display Switching Mode change it to the call duration Would you like the call...
Page 248 3.1.2 Settings on the Programming Mode Programming Item Selection & Parameter Input Calling/Connected Line Caller ID assigned to your Identification Presentation extension (CLIP/COLP) Which number should be Caller ID assigned on the displayed on the called and outside line being used calling party’s telephone? No line An idle outside line...
Page 249 3.1.2 Settings on the Programming Mode Programming Item Selection & Parameter Input No—The telephone will not Parallelled Telephone *1*3 ring. Should the single line Yes—The telephone will telephone in parallel ring? ring. Forced Answerback No—Disable Selection Do you prefer to answer a call without going off-hook Yes—Enable regardless of the AUTO ANS...
Page 250 3.1.2 Settings on the Programming Mode Programming Item Selection & Parameter Input No—Off Absent Message message no. (1– Yes—Shows the selected Would you like to show a message. message on the caller’s telephone display? Yes—Shows your personal message. Personal Absent Message Creating your personal message (max.
Page 251 3.1.2 Settings on the Programming Mode Programming Item Selection & Parameter Input No—Allow Paging Deny Would you like to prohibit paging announcements? Yes—Deny No—Off Key Pad Tone Set Do you prefer to hear the key pad tone? Yes—On Background Music (BGM) No—Off Do you want background music through your telephone...
Page 252 3.1.2 Settings on the Programming Mode Programming Item Selection & Parameter Input extension PIN Display Lock (max. 10 digits) + To prevent other people from To unlock seeing your personal speed dialling directory, call log, extension PIN SVM log, and from playing (max.
Page 253 3.1.2 Settings on the Programming Mode To store the names and numbers in personal speed dialling PROG. personal speed dialling no. PAUSE Enter personal speed Enter 10 and then press ENTER. Press PROGRAM dialling number (2 digits). Or press STORE. or PAUSE.
Page 254 3.1.2 Settings on the Programming Mode To edit the names and numbers of personal speed dialling PROG. personal speed dialling no. PAUSE Press PROGRAM Enter 10 and then press ENTER. Enter personal speed or PAUSE. Or press STORE. dialling number (2 digits). To erase a number or character CLEAR Press Left or Right...
Page 255 3.1.2 Settings on the Programming Mode Features Default Setting LCS Mode Set (After Answering) Stop recording Automatic Call Waiting Manual Call Waiting—Intercom Calls Off (No call/No tone) Call Waiting Tone Type Selection Tone 1 Absent Message Personal Absent Message Cleared Call Forwarding (FWD)/Do Not Disturb (DND)—Intercom/Outside Calls FWD N/A Timer...
Page 256: Customising The Buttons
3.1.3 Customising the Buttons 3.1.3 Customising the Buttons You can customise the flexible buttons and/or programmable feature (PF) buttons on PTs, Add-on Key Modules, and PSs. They can then be used to make or receive outside calls or as feature buttons. •...
Page 257 3.1.3 Customising the Buttons Button Programming Input FWD/DND—Intercom calls Group FWD—Both calls + Incoming call distribution group extension no. Group FWD—Outside calls + Incoming call distribution group extension no. Group FWD—Intercom + Incoming call distribution group extension no. calls Account Conference Terminate External Feature Access...
Page 258 3.1.3 Customising the Buttons Button Programming Input Calling Line Identification Restriction (CLIR) Connected Line Identification Restriction (COLR) ISDN-Hold Headset *4*7 Time Service Switching (+ Tenant no.) Mode (Automatic/Manual) Network Direct Station + Another PBX extension no. Selection (NDSS) Primary Directory Number (PDN) Secondary Directory + Extension no.
Page 259 3.1.3 Customising the Buttons • *1 " ", "#", FLASH/RECALL, PAUSE, Secret (INTERCOM) and TRANSFER can also be stored. If you do not want to display the stored number when making a call, press the Secret (INTERCOM) button before and after the numbers you wish to conceal. If you store an outside party’s number, you should first store a line access number.
Page 260 3.1.3 Customising the Buttons To specify the ringing tones for each CO, ICD Group, PDN, SDN, or INTERCOM button (DPT/ IP-PT only) To continue (CO) (CO) (ICD Group) (ICD Group) PROG. PROG. tone type no. (PDN) (PDN) R.Tone (SDN) (SDN) Press Enter tone type Press ENTER or...
Page 261: System Programming Using Web Maintenance Console
3.2.1 User Programming 3.2 System Programming Using Web Maintenance Console 3.2.1 User Programming You can edit your personal information as well as limited extension and mailbox settings using Web Maintenance Console. (You can view menus and setting items, but you can edit only a limited number of items.) In addition, you can download the UM IMAP Session Controller for Microsoft Outlook.
Page 262 3.2.1 User Programming • If you attempt to log in, but enter an incorrect password three times, you may not attempt to log in again for a 5 minute period. CAUTION • For security, change the password the first time that you programme the PBX. •...
Page 263 3.2.1 User Programming In the Contact tab, edit Extension PIN (max. 10 digits), Fax, Phone (Home), Phone (Mobile), and Email 1–3. Note Click Edit to edit the extension PIN. Entry for the extension PIN is hidden and displayed as dots "·". Click OK.
Page 264 3.2.1 User Programming To record a prompt Select a Prompt No., and click Play/Record. When "Record from extension" is selected: Specify the extension number of the telephone used for recording, then click Connect. When the specified extension rings, go off-hook. Click Record, Stop, or Play to record or play a system prompt.
Page 265 3.2.1 User Programming Mailbox Parameters Item Description Mailbox Password Specifies the password needed to access the mailbox. If a default password is programmed by an administrator, that password will be assigned automatically when creating all mailboxes. To change a password for a mailbox: Click Edit.
Page 266 3.2.1 User Programming Item Description Call Transfer Status Determines how the Unified Messaging system handles a call when it reaches your extension. Click Edit. Select the setting from the following items. • None: Rings your extension. • Call blocking: Handles the call according to the Incomplete Call Handling for No Answer setting for your extension.
Page 267 3.2.1 User Programming Item Description Incomplete Call Handling Specifies how the Unified Messaging system handles a call when the for Busy extension is busy. Click Edit. Select the setting from the following items. More than one option can be selected. •...
Page 268 3.2.1 User Programming Item Description Selection Determines how the Unified Messaging system will handle a call in the selected scenario. Select the setting from the following items. • None: Rings your extension. • Call blocking: Handles the call according to the Incomplete Call Handling for No Answer setting for your extension.
Page 269 3.2.1 User Programming Item Description Transfer to specified telephone number 2, 3, 4, 5 (Selection/Other) If "None" or "Call screening" is selected for Selection, and the call could not be transferred to the number specified in Transfer to specified telephone number - 1, the call will be transferred according to these settings for this scenario, in numerical order of priority.
Page 270 3.2.1 User Programming Notification Parameters Item Description Message Waiting Lamp If set to "Enable", the Message Waiting Lamp of your telephone turns on when a new message is recorded. Telephone Specifies the Message Waiting Notification schedule for each device. Device—Device No. 1, 2, 3 The following parameters can be specified for devices 1, 2, and 3.
Page 271 3.2.1 User Programming Item Description Use Mode Specifies if and how each device is used for message notification. You can also specify the use mode from your telephone: • Not use: The selected device is not used for message notification. •...
Page 272 3.2.1 User Programming Item Description Title String Specifies the text string to be included as part of the title of the notification. Callback Number Specifies the callback number to be included in the notification (max. 32 digits). Send Wait Time [0-120 min] Specifies the delay between the message being left and the sending of the Message Waiting Notification.
Page 273 3.2.1 User Programming Item Description Auto Forwarding Mailbox Specifies the mailbox to which the messages will be forwarded. Number Note A Mailbox Group number cannot be specified as a destination. Auto Forwarding Delay Specifies the length of time in hours and minutes that the system waits before Time forwarding unplayed messages.
Page 274 3.2.1 User Programming Personal Custom Service Item Description Personal Custom Service Specifies the Personal Custom Service. Note • Make sure to add an outside line access number when you store an outside telephone number. • If you are using a PRI line, you may need to enter # at the end of outside telephone numbers.
Page 275 3.2.1 User Programming Item Description No DTMF Input Operation Specifies the operation taken when no DTMF input (a caller does not dial anything) is received after the Personal Greeting: • Recording: The caller will be guided to leave a message. •...
Page 276 3.2.1 User Programming Automatic Login item Description Auto Login Extension When this item is set to "Enable", you are able to access your mailbox directly without entering the mailbox number. You can automatically log in from your extensions, by calling from an outside telephone whose number is stored as a Caller ID number, or by dialling a telephone number assigned to a specified DID number or trunk.
Page 277 3.2.1 User Programming Direct Service Item Description Direct Service UM Specifies which features can be directly accessed by dialling a Unified Extension Messaging extension number: • Record No Answer Greeting: You can record the greeting played when there is no answer. •...
Page 278 3.2.1 User Programming Message Client Item Description Message Client Display Specifies the language of information generated by the UM system for the Language mail (IMAP) client. Changing Forward/Do Not Disturb Setting You can change your extension’s Forward/Do Not Disturb settings for outside and intercom calls in the Telephony Feature tab of the Edit User screen.
Page 279 3.2.1 User Programming Click OK. Customising the Flexible Buttons You can customise the flexible buttons on PTs, Add-on Key Modules, PSs, and KX-UT133/KX-UT136/ KX-UT248/KX-UT670 SIP phones. They can then be used to make or receive outside calls or as feature buttons.
Page 280 3.2.1 User Programming Button Steps Select ICD Group from Type. Then enter the incoming call distribution group extension number in Incoming Call Distribution Extension Number. Group (ICD Group) To specify the ring tone, select the ring tone type from Optional Parameter (Ringing Tone Type Number).
Page 281 3.2.1 User Programming Button Steps Select Log-in/Log-out from Type. Log-in/Log-out of a Then select Incoming Group from Parameter Selection. specified group And, enter the Incoming call distribution group extension number in Extension Number. Log-in/Log-out for all Select Log-in/Log-out from Type. groups Then select All from Parameter Selection.
Page 282 3.2.1 User Programming Button Steps Select NDSS from Type. Then enter the another PBX extension number in Dial (max. 16 digits consisting of 0–9). Network Direct Station Selection (NDSS) Note The button may not be available depending on the networking method in use or the settings of the PBX.
Page 283 3.2.1 User Programming Button Steps Select DN from Type. The UM group’s default floating extension number depends on system programming. For more information, consult your System Administrator or System Manager. • For KX-NT366/KX-NT553/KX-NT556/KX-NT560 users: You can set the text displayed for each flexible button for the phone’s Self Labelling feature in Label Name on the Flexible Button screen.
Page 284 3.2.1 User Programming • This screen is accessible only by users designated as Automatic Two-way Recording supervisors. • Forwarded calls and calls retrieved from being on hold will also be automatically recorded. However, conference calls will not be recorded. • Recording will automatically stop when the mailbox reaches its capacity.
Page 285 3.2.1 User Programming • Call Type: Specify whether the recorded conversations were incoming calls or outgoing calls, or specify both. – If Internal/External is set to "Internal" or "Both", Call Type will be set to "Both". – If Internal/External is set to "External", Call Type can be set to "Incoming", "Outgoing", or "Both".
Page 286: Customising Extensions And The System-For Managers
Section 4 Customising Extensions and the System–for Managers This section shows managers how to customise the PBX’s extension and system settings according to their needs. Find the desired setting and program as necessary. User Manual...
Page 287: Manager Programming
Available Extension The extension assigned as a manager Required Telephone A Panasonic Proprietary Telephone with display (2 lines or more) (e.g., KX-NT343, KX-NT546, KX-DT346, KX-DT546, KX-T7636) Manager Password To enter programming mode, the manager password (max. 10 digits) is required. (Default: 1234) CAUTION •...
Page 288: Manager Programming
4.1.2 Manager Programming 4.1.2 Manager Programming Changing Call Charges and Extension Control To enter the programming mode To exit To programme PROG. PROG. To continue manager password programming input PAUSE PAUSE Press PROGRAM Enter Enter manager Follow Press Press PROGRAM or PAUSE.
Page 289 4.1.2 Manager Programming Item Programming Input Clearing the PIN and PIN lock for + Verification code + verification codes. + Verification code + PIN (max. 10 Setting the verification code PIN. digits) + CAUTION There is a risk that fraudulent telephone calls will be made if a third party discovers your password (verification code PIN).
Page 290: Appendix
Section 5 Appendix This section provides the List of Operations by Telephone Type, the Troubleshooting, the Feature Number Table and Tone List. Check the Troubleshooting section before consulting your dealer. User Manual...
Page 291: Troubleshooting
5.2.1 Troubleshooting 5.2 Troubleshooting 5.2.1 Troubleshooting Troubleshooting Problem Remedy The telephone does not work properly. • Confirm with your manager that your settings are correct. • If the problem persists, consult your dealer. The telephone does not respond when buttons •...
Page 292: Feature Number Table
5.2.1 Troubleshooting Problem Remedy A reorder tone is audible or "Restricted" is • The telephone is locked. displayed. Unlock your telephone. 1.6.3 Preventing Other People from Using Your Telephone (Extension Dial Lock), 2.1.1 Extension Control) • Toll restriction is activated. Consult your manager or dealer.
Page 293 5.2.1 Troubleshooting Problem Remedy I do not want to show my telephone number to the • 1.9.5 Preventing Your Telephone calling or called party’s telephone. Number Being Displayed on the Caller’s Telephone (Connected Line Identification Restriction [COLR]), 1.9.6 Preventing Your Number Being Displayed on the Called Party’s Telephone (Calling Line Identification Restriction [CLIR]))
Page 294 5.2.1 Troubleshooting Problem Remedy The MESSAGE button light has lit up. • Another extension left you a message waiting indication or someone left a message in your mailbox while you were on the phone or away from your desk. An SDN button on my extension does not work. •...
Page 295 5.3.1 Feature Number Table 5.3 Feature Number Table 5.3.1 Feature Number Table Numbers listed below are the default settings. There are flexible feature numbers and fixed feature numbers. If you change the flexible feature numbers, fill in your assigned numbers (new) in the list for future reference. Default Feature (While dial tone is heard) Additional digits/buttons...
Page 296 5.3.1 Feature Number Table Default Feature (While dial tone is heard) Additional digits/buttons (New) 1.2.4 When the Dialled Line is Busy or There is No Answer To cancel callback ringing (Automatic Callback Busy Cancel)/To cancel ( ) (CCBS Cancel) Leaving a Message Waiting ( ) Indication/Calling Back the Caller Who Left an Indication (Message Waiting)
Page 297 5.3.1 Feature Number Table Default Feature (While dial tone is heard) Additional digits/buttons (New) – group no. (2 digits) Group ( ) – extension no. Directed ( ) Denying Other People the ( ) Possibility of Picking Up Your Calls (Call Pickup Deny) –...
Page 298 5.3.1 Feature Number Table Default Feature (While dial tone is heard) Additional digits/buttons (New) Answering Call Waiting from the ( ) Telephone Company 1.4.5 Multiple Party Conversation phone no. + TRANSFER button + 3 Adding a Third Party during a Conversation Using the ISDN Service ( ) (Three-party Conference [3PTY]—by ISDN)
Page 299 5.3.1 Feature Number Table Default Feature (While dial tone is heard) Additional digits/buttons (New) 1.6.2 Showing a Message on the Caller’s Telephone Display (Absent ( ) Message) – 1–9 (+ parameter) + # To set – To cancel 1.6.3 Preventing Other People from Using Your Telephone (Extension Dial ( ) Lock)
Page 300 5.3.1 Feature Number Table Default Feature (While dial tone is heard) Additional digits/buttons (New) – 3 (Busy) + floating extension no. for the Intercom Calls ( ) SVM feature + #/ 4 (No Answer) + floating extension no. for the SVM feature + #/ 5 (Busy/No Answer) + floating extension no.
Page 301 5.3.1 Feature Number Table Default Feature (While dial tone is heard) Additional digits/buttons (New) 1.9.3 Receiving Call Waiting (Call Waiting/Off-hook Call Announcement [OHCA]/Whisper OHCA) – 0 (No call)/1 (Tone)/2 (OHCA)/3 For intercom calls (Whisper OHCA) (No call/Tone/OHCA/Whisper ( ) OHCA) – 0 (No tone)/1 (Tone) For outside calls (No tone/Tone)
Page 302 5.3.1 Feature Number Table Default Feature (While dial tone is heard) Additional digits/buttons (New) 1.9.11 Setting the Parallelled Telephone to Ring (Parallelled ( ) Telephone) – Ring – No Ring 1.9.12 Using Your PS in Parallel with a Wired Telephone (Wireless XDP ( ) Parallel Mode) –...
Page 303 5.3.1 Feature Number Table Default Feature (While dial tone is heard) Additional digits/buttons (New) service code Accessing External Services ( ) (External Feature Access [EFA]) 1.11.5 If a Voice Processing System is Connected Call Forwarding to Voice Mail (Voice Mail Integration) –...
Page 304 5.3.1 Feature Number Table Default Feature (While dial tone is heard) Additional digits/buttons (New) 2.1.2 Time Service Mode Control ( ) – 0/1/2/3 Day/Night/Lunch/Break 2.1.4 Turning on the External Background Music (BGM) ( ) – external pager no. + BGM no. (1 digit) To start + BGM no.
Page 305 5.3.1 Feature Number Table Feature Default (While busy, DND or call tone is heard/after dialling) 1.2.4 When the Dialled Line is Busy or There is No Answer Sending a Call Waiting Notification (Call Waiting) To an Extension Refusing the Call (DND Override) Joining an Existing Call (Executive Busy Override) Leaving a Message Waiting Indication/Calling Back the Caller Who Left an Indication (Message Waiting)
Page 306: Revision History
5.5.2 PFMPR Software File Version 004.1xxxx 5.5 Revision History 5.5.1 PFMPR Software File Version 004.01xxx Changed Contents • 2.2.2 Message Manager Features • 3.1.2 Settings on the Programming Mode 5.5.2 PFMPR Software File Version 004.1xxxx Changed Contents • Feature Highlights •...
Page 307 Copyright: This material is copyrighted by Panasonic System Networks Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic System Networks Co., Ltd. Panasonic System Networks Co., Ltd. 2014...

Panasonic KX-NS700 User Manual

1 Operation

2 Manager Operation

3 Customising Your Phone & System

4 Customising Extensions and the System-For Managers

5 Appendix

Quick Links

User Manual

Related Manuals for Panasonic KX-NS700

Summary of Contents for Panasonic KX-NS700

Table of Contents