Aastra 620d User Manual
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Aastra 620d User Manual

Ascotel intelligate
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Download this manual See also: User Manual, Quick User Manual
Ascotel® IntelliGate® Communications Systems
Aastra 620d
User's Guide
A150
A150
A300
A300
2025
2025
2045
2045
2065
2065

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  • Page 1 A150 A150 A300 A300 2025 Ascotel® IntelliGate® Communications Systems 2025 2045 2045 2065 2065 Aastra 620d User’s Guide...
  • Page 2 Side keys + / - short • Idle state • Call up the phone number • In a connec- • Adjusting the volume tion Middle side key short All states Excute configured call number long Idle state Configure side key Aastra 620d...
  • Page 3 • Lists • Dial select call number End key short • In a connec- • Ending a Call tion • Back to idle state • Menu • Exit Editor without changes • Editor long Idle state Switch phone on/off Aastra 620d...
  • Page 4 Activate/deactivate ring tone incoming call Hash key short Idle state, Edi- # input long Idle state Activate keylock Headset connec- tion Microphone USB connection Hotkey short All states • List of 6 configurable phone num- bers • Configures Hotkey Aastra 620d...

  • Page 5: Display Symbols

    55. If you are making a call, you have approximately five minutes' talk time left before the handset switches itself off. • State of charge of the battery is also available via key assignment: Press key 5 and hold it down for a moment. Aastra 620d...
  • Page 6 Call key activated Loudspeaker/hands-free mode activated Announcement Headset mode activated Microphone deactivated Call parked Keypad locked Bluetooth activated Bluetooth headset connected Alarm Appointment call About Warning Not permitted Phone book Name Private phone number Business phone number Mobile phone number Aastra 620d...

  • Page 7: System Information

    (Busy if busy). When Busy if busy is activated, calls can still be made with your other phones. Call lists and contacts are available on all phones and are automatically synchronised. An announcement is signalled on all your phones which support announcement. Aastra 620d...

  • Page 8: Safety Information

    Electrical equipment does not belong in domestic waste. Deposit it at a return cen- tre. Accessories Use original accessories or specifically approved accessories only. The use of other accesso- ries may decrease performance or pose a risk to your health or safety. Aastra 620d...
  • Page 9 • Store the batteries at room temperature. Above-average temperatures tend to reduce the service life of batteries. To dispose of the battery packs Do not throw away the batteries with your domestic waste. Take the batteries to an appropriate collec- tion point for recycling. Aastra 620d...
  • Page 10 Your terminal has been supplied with a Quick User’s Guide, safety information and, where appli- cable, with other terminal-specific information. You will find this and other documents for your device at www.aastra.com/docfinder. More information on your terminal can be found in the documentation or your dealer’s homepage.
  • Page 11 The designations used in this document for software and hardware are registered trademarks and are thus subject to the relevant regulations. Ascotel® and Intelligate® are registered trademarks of Aastra Technologies Limited. Bluetooth® is a registered trademark of Bluetooth SIG, Inc. All other trademarks are trademarks of the respective proprietors.

  • Page 12: Table Of Contents

    Index ................80 Aastra 620d...

  • Page 13: Dialling And Phoning

    Making calls ............15 Aastra 620d...

  • Page 14: Answering Calls

    • To find out how to phone with headset, refer to the Chapter "Using a Head- set", page 17. • To find out how to activate the automatic hands-free mode, refer to the Chapter "Using Your Phone in Hands-Free Mode", page 16. Aastra 620d...

  • Page 15: Making Calls

    The last-number redial list has a maximum of 10 entries. Press the Call key. ➔ The redial list is displayed. To scroll through the call numbers last dialled, press the navigation key down- wards. Press the Call key. ➔ The phone number displayed is dialled. Aastra 620d...

  • Page 16: Muting The Microphone

    You can switch the microphone on and off during a call. Micro Switching the microphone off: Press the Micro softkey. ➔ Microphone is deactivated, is displayed. Micro Switching the microphone back on: Press the Micro softkey a second time. Aastra 620d...
  • Page 17 • To find out how to connect a Bluetooth headset, refer to Chapter "Activating Bluetooth mode and Bluetooth devices", page 58. • To call a user, dial the user’s phone number and press the Call key or Loud- speaker key. • For more information refer to your headset’s user’s guide. Aastra 620d...

  • Page 18: Using The Display And Operating Elements

    Signals............. . 24 Aastra 620d...

  • Page 19: Keys

    ■ Hotkey The hotkey is a user configurable key for 1 to 6 phone numbers and names. Press the Hotkey to open the Hotkey menu. Select the entry you want and call the contact using the Call key. Aastra 620d...

  • Page 20: Input

    You can switch back and forth between number mode and letter mode during your input. abc-->123 Switching between number mode and letter mode during your input: Press the abc-->123 123-->abc softkey. Aastra 620d...
  • Page 21 ■ Moving the Cursor You want to go to a certain character for an input or correction. With the navigation key you can move the cursor to the left or right. Move the cursor with the horizontal navigation key. Aastra 620d...

  • Page 22: Menu-Guided Navigation

    Phone book Horizontal navigation key: Left: scrolls back through the menu. Right: opens displayed menu, scrolls forward through the menu, retrieves detailed information. Vertical navigation key: Top: scrolls upwards in the list. Bottom: scrolls downwards in the list. Aastra 620d...
  • Page 23 Press the navigation key up. ➔ Activated features is opened. Activated features are also available via the menu: Menu > Activated features. Reset Press the Reset softkey to deactivate the function you want. ➔ The function is now deactivated. Aastra 620d...

  • Page 24: Signals

    Flashes fast • Incoming call • Callback Hands-free on Flashes slowly New Voice Mail or new text message Flashes fast Outside the system’s service area Flashes slowly • Battery almost empty • Not subscribed to any system Battery charging Aastra 620d...

  • Page 25: Supplementary Features

    Setting functions by remote control ....... . . 47 Aastra 620d...

  • Page 26: Making And Answering Calls

    Scroll through the list until the user you want is displayed. Select the phone number you want. Press the Call key. ➔ The phone number displayed is dialled. Note: If the phone is unable to find a matching user, List empty will appear on the dis- play. Aastra 620d...
  • Page 27 The phone number displayed is dialled. Notes: • The search function is not affected by upper/lower case and special charac- ters. • If the phone is unable to find a matching user, List empty will appear on the display. Aastra 620d...

  • Page 28: Dialling From The Call List Of Answered Calls

    Select softkey. ➔ The display shows a list of the last answered calls. Scroll through the list until the user you want is displayed. Press the Call key. ➔ The phone number displayed is dialled. Aastra 620d...
  • Page 29 You can call the user by pressing the hotkey. To find out how to configure a hotkey, refer to Chapter "Configuring keys", page 68. Press the Hotkey. ➔ The key’s allocated function is shown on the display. Press the Call key. ➔ The phone number displayed is dialled. Aastra 620d...
  • Page 30 Delete Clear callback: Press the Delete softkey. ➔ Callback is deleted. Note: As long as the callback is not answered or deleted by the system, it can be edited using Menu > Activated features > Delete or Answer. Aastra 620d...

  • Page 31: Answering Call Waiting

    Enter the user’s call number and confirm with the softkey. ➔ Call-waiting party is put through. Note: You can also find the call number of the user you want in the phone book or in a call list. Aastra 620d...
  • Page 32 You can also find the call number of the user you want in the phone book or in a call list. Confirm with the softkey. ➔ User is made aware of the announcement. You can now talk. You can also start the announcement using Menu > Call features > Announce- ment > User/Group. Aastra 620d...
  • Page 33 The factory setting "0000" is not accepted. First change the PIN as described in chapter "Changing the User PIN", page or use the */# procedure *47 (see "User’s Guide */# Procedures"). If you have forgotten your PIN, your system administrator can reset it to the factory setting. Aastra 620d...

  • Page 34: Using Functions While In A Call

    If you press the Call key during the continuous ring- ing, you will be reconnected with your first call partner. • If the other user does not answer, you can use the End call softkey to cancel the enquiry and take back the first call. Aastra 620d...
  • Page 35 The call party on hold is now included in the call. Note: Depending on the system’s configuration you may hear an attention tone. Leaving a conference call: Press the End key. ➔ The other conference parties remain in the call. Aastra 620d...
  • Page 36 You can retrieve your parked caller using Menu > Activated features > Take back. • The */# procedure for central parking can be found in the "User’s Guide */# Procedures". Aastra 620d...

  • Page 37: Organising Absences From The Desk

    Voice Mail (see Chapter "Forwarding to Voice Mail", page 38) or to a Message (see Chapter "Forwarding to message", page 39). • You can also activate forwarding by remote control, see Chapter "Setting functions by remote control", page 47. Aastra 620d...
  • Page 38 For more information on Voice Mail please refer to the "User’s Guide Voice Mail Systems". Activating forwarding: Press the navigation key to the right or the Menu softkey. Forwarding Scroll to Forwarding and press the Select softkey. Call Forwarding Scroll to Call forwarding and confirm with the softkey. Aastra 620d...
  • Page 39 <Text> Enter the text and confirm with the softkey. ➔ Forwarding is activated. Deactivating forwarding: Press Menu > Activated features > Reset. Note: If you activate another forwarding, your forwarding to message is deactivated. Aastra 620d...

  • Page 40: Functions For Special Situations

    You can reject a call already during the ringing phase Reject Press the Reject softkey or the End call key. ➔ The connection is rejected and, depending on the system configuration, the caller obtains the busy tone or is forwarded to a preconfigured destina- tion. Aastra 620d...
  • Page 41 • To find out how to configure forwarding to your Voice Mail, refer to the Chap- "Forwarding to Voice Mail", page 38. • To find out how to configure a Voice Mail please refer to the Chapter "Config- uring Voice Mail", page or to the "User’s Guide Voice Mail Systems". Aastra 620d...
  • Page 42 Select the destination and press the Select softkey. <Phone number> For user and group: Enter the phone number and press the Send softkey. ➔ The text message is sent. Note: If the display shows available, the text message could not be sent. Aastra 620d...
  • Page 43 Enter the call number of the phone from which you want to pick up the call and confirm with the softkey. Note: You can also find the call number of the user you want in the phone book or in a call list. Aastra 620d...
  • Page 44 The factory setting "0000" is not accepted. First change the PIN as described in chapter "Changing the User PIN", page or use the */# procedure *47 (see "User’s Guide */# Procedures"). If you have forgotten your PIN, your system administrator can reset it to the factory setting. Aastra 620d...
  • Page 45 Your system administrator can set up to 5 call routings. You can only answer a call on phones where the call is signalled. Contact your system administrator for more information. Aastra 620d...
  • Page 46 This function must be stored under a configurable key (see Chapter "Configuring keys", page 68). In idle state: Press the function key for <Ring alone>. ➔ Ring alone is activated/deactivated. Aastra 620d...

  • Page 47: Setting Functions By Remote Control

    The factory setting "0000" is not accepted. First change the PIN as described in chapter "Changing the User PIN", page or use the */# procedure *47 (see "User’s Guide */# Procedures"). If you have forgotten your PIN, your system administrator can reset it to the factory setting. Aastra 620d...

  • Page 48: Personalizing Your Phone

    Formulating Functions ..........70 Aastra 620d...

  • Page 49: Configuring Cordless Phone Functions

    > Settings > General. ➔ The keypad is locked automatically after approx. 10 seconds, is dis- played. The keypad is automatically unlocked when you receive a call. The lock is reactivated immediately after the end of the call. Aastra 620d...
  • Page 50 Select the barring you want and enable with the Select softkey. <Setting value> ➔ The phone is locked, is displayed. ➔ To lock all your phones, execute the *33* <PIN> function code (see "User’s Guide */# Procedures"). Aastra 620d...
  • Page 51 Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. General Scroll to General and press the Select softkey. <Setting> Select the setting you want and switch on or off with the Select softkey. Aastra 620d...
  • Page 52 Menu softkey. Settings Scroll to Settings and press the Select softkey. General Scroll to General and press the Select softkey. Direct call answer Scroll to Direct call answer and press the Select softkey. ➔ The setting is stored. Aastra 620d...

  • Page 53: Display Settings

    Select softkey. <Display setting> Scroll to the display setting you want and press the Select softkey. <Setting value> Select the setting you want. Note: Select softkey displays the colour scheme you want. ➔ The setting is stored. Aastra 620d...

  • Page 54: Setting The Volume

    You want to adjust the volume while in a call. The handset and loudspeaker volumes need to be set separately. The new volume will remain stored even after the call is ended. Louder: Press top side key. Quieter: Press bottom side key. Aastra 620d...

  • Page 55: Profile Settings

    • Battery warning: battery nearly run-down triggers a warning. Press the navigation key to the left. Profiles are also available via the menu: Menu > Settings > Profiles. Creating a new profile: Press the softkey. Aastra 620d...
  • Page 56 Press the navigation key to the left. Profiles are also available via the menu: Menu > Settings > Profiles. ➔ All the profiles are displayed. Select Select the profile you want and activate with the Select softkey. ➔ The profile is activated. Aastra 620d...

  • Page 57: Hands-Free And Headset Settings

    When you connect a Bluetooth headset (see chapter "Activating Bluetooth mode and Bluetooth devices", page 58), the headset is automatically activated. Note: To find out how to phone with headset, refer to the Chapter "Using a Headset", page 17. Aastra 620d...
  • Page 58 The list is limited to 2 Bluetooth devices. Remove a device before you connect another one. Delete Remove device: Scroll to Select headset and press the Select softkey. Select the device you want and press the Delete softkey. ➔ Device was removed. Aastra 620d...

  • Page 59: General Settings

    Press the navigation key to the right or the Menu softkey. Settings Scroll to Settings and press the Select softkey. General Scroll to General and press the Select softkey. DTMF Scroll to DTMF and activate or deactivate with the Select softkey. ➔ The setting is stored. Aastra 620d...
  • Page 60 Enter the new PIN a second time and confirm with the softkey. ➔ New PIN is stored. Notes: • For each digit entered, the display shows an "*". • You can also change the PIN with the *47 function code (see "User’s Guide */ # Procedures"). Aastra 620d...
  • Page 61 Select softkey. 2. Enter the PIN you want and confirm with the softkey. ➔ The setting is stored. Note: Delete the current PIN if you prefer to enter your alarm settings without the Admin PIN. Aastra 620d...
  • Page 62 Select softkey. System registration Scroll to System registrations and press the Select softkey. Registering to a new system: Press the softkey, enter AC code, and press the Save softkey. ➔ The phone searches for the system. Aastra 620d...
  • Page 63 Scroll to Information and press the Select softkey. <Information> Select the setting you want. ➔ The information can now be retrieved. The software version is also available via key assignment: Press and hold down key 5 > SW version Aastra 620d...

  • Page 64: Protection Settings

    Select softkey. <Setting value> Select the setting you want and switch on or off with the Select softkey. ➔ The setting is stored. Note: You can deactivate an activated protection using Menu > Activated features > Reset. Aastra 620d...

  • Page 65: Managing Your Private Contacts

    , Business , Mobile , Private Use the navigation key to scroll between the entries. Confirm with the Save softkey. ➔ The contact is now stored. Default Specify the selected phone number as default number using the Default softkey. Aastra 620d...
  • Page 66 Save softkey. Add new contact Adding new contact: Press the Add new contact softkey, select the number type you want, and con- firm with the Save softkey. Aastra 620d...

  • Page 67: Configuring Voice Mail

    • To find out how to configure forwarding to your Voice Mail, refer to the Chap- "Forwarding to Voice Mail", page 38. • For more information on Voice Mail please refer to the Chapter "Listening to Voice Mail", page or to the "User’s Guide Voice Mail Systems". Aastra 620d...

  • Page 68: Configuring Keys

    Modify softkey. Make the changes and confirm with the Save softkey. ➔ The allocated function is stored. Delete Deleting a key assignment: Select the key you want and confirm with the Delete softkey. ➔ The assignment is deleted. Aastra 620d...
  • Page 69 Select the key you want and confirm with the Delete softkey. ➔ The assignment is deleted. Note: Besides the predefined functions you can also define your own function. For more information please refer to the Chapter "Function Commands", page 70. Aastra 620d...

  • Page 70: Formulating Functions

    • The availability of certain */# procedures may be restricted depending on the system and software version. ■ */# Procedures A list with all */# procedures can be found at http://www.aastra.com/docfinder ("User’s Guide */ # Procedures" User’s Guide). Aastra 620d...

  • Page 71: Installation And Commissioning

    Logging your phone on ..........76 Aastra 620d...

  • Page 72: Equipment Provided

    Installation and commissioning Equipment provided Charging bay and plug-in Cordless phone Battery power supply unit with coun- try-specific adapters Quick User's Guide and safety information Options "Easy" or "Rotary" belt clip Carry strap Aastra 620d...

  • Page 73: Connecting A Cordless Phone

    TOP at the top. Press it down until it clicks into place. ■ Software New device software can simply be updated during operation using automatic firmware updates, reducing maintenance costs as a result. Aastra 620d...

  • Page 74: Battery

    • It takes several charging cycles before a new battery reaches full capacity. • The technical data can be found in the Chapter "Technical Data", page 79. • The descriptions of the display symbols can be found in the Chapter "Display symbols", page 5. Aastra 620d...

  • Page 75: Carry Clip Or Swivel Clip

    ■ Securing the carry strap The top part of the carry clip has two openings. You can feed the bottom end of the carry strap through these openings (detach the carry clip first before fitting the strap). Carry straps are optionally available. Aastra 620d...

  • Page 76: Usb And External Charging Socket

    If your phone is registered with several systems, the name of the active system is shown on the display. ■ Register Once the phone is registered with one or more communications systems, you can make and receive phone calls (see also Chapter "Managing communication systems", page 62). Aastra 620d...

  • Page 77: Further Information

    Technical Data ............79 Aastra 620d...

  • Page 78: Troubleshooting

    Some systems or system versions do not support all the features. The corresponding text sec- tions are identified by a letter inside square brackets [a]. The list below indicates which system versions support the relevant features. Contact your system administrator for more information. I7.9 Aastra 620d...

  • Page 79: Technical Data

    Length x Width x Depth: 135 x 49 x 22.5 mm 120 g Charging bay without mains adapter Length x Width x Depth: 76 x 75 x 24 mm 40 g Surface finish (sides and front) Silicone treated Aastra 620d...

  • Page 80: Index

    Forwarding a Call on No Reply ....38 Correcting your Input ......21 Aastra 620d...
  • Page 81 Setting the LED indicator ..... 54 Muting the Microphone ..... . 16 Aastra 620d...
  • Page 82 Voice Mail ........38 Aastra 620d...

  • Page 83: Declaration Of Conformity

    Ascotel® IntelliGate® communications systems under: http://www.aastra.com/docfinder. Ascotel® and Intelligate® are registered trademarks of Aastra. Technical modifications and product availability subject to change without notice. Copyright © Aastra Technologies Limited...

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