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Brother MFC-9880 Owner's Manual

Brother printer/fax/scanner/copier owner's manual mfc-9880
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MFC-9880
OWNER'S MANUAL

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Summary of Contents for Brother MFC-9880

  • Page 1 MFC-9880 OWNER’S MANUAL...
  • Page 2 FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public...

  • Page 4: Using This Manual

    Using This Manual Thank you for purchasing a Brother machine. This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use the machine to its fullest potential by taking a few minutes to read this manual.
  • Page 5 User-Friendly Programming We have designed the machine with on-screen programming. User-friendly programming helps you take full advantage of all the functions the machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen prompts to help you program the machine.

  • Page 6: Table Of Contents

    Table of Contents Using This Manual User-Friendly Programming Table of Contents...v PREPARATION AND SIMPLE USE Preparation and Simple Use Guide Advice for Preparation and Simple Use Guide...4 Control Panel Overview...10 BASIC FAX USE Chapter 1 Setup Initial Settings ...16 Custom Settings ...17 Storing Numbers for Easy Dialling...21 Chapter 2 Sending a Fax...
  • Page 7 Simultaneous Printing/Faxing ... 66 Printer Menu Functions ... 67 Acceptable Paper ... 68 Chapter 12 Printer Driver Settings (For Windows Using the Brother MFC-9880 Printer Driver ... 69 Basic Tab ... 69 Advanced Tab... 72 Accessories Tab... 78 Support Tab ... 80 General Tab ...
  • Page 8 MFC Remote Setup ...105 PC-FAX Sending (For Windows PC FAX Receiving ...116 Chapter 16 Using the Brother MFC with a New Power Macintosh Set up Your USB Equipped Apple with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1...118 Using Brother Printer Driver with your Apple Sending a Fax from your Macintosh Application...120...
  • Page 9 OPTIONAL ACCESSORIES Chapter 20 Optional Accessories Memory Board... 155 Optional Paper Tray ... 158 Network (LAN) Board ... 158 APPENDIX Chapter 21 Specifications Fax Specifications ... 159 Printer Specifications... 160 Computer Requirement ... 161 Electrical and Environment ... 161 Compilation and Publication Notice ... 162 Trademarks ...

  • Page 10: Preparation And Simple Use

    If you need further information, refer to BASIC FAX USE or ADVANCED FAX USE. 1 Read the Quick Setup Guide Follow the instructions on the Brother Quick Setup Guide to set up the machine. 2 Setting the Document You can scan the document for faxing and copying from either the ADF (Automatic Document Feeder) or from the glass platen.
  • Page 11 Pull up the document stopper. If the original “double-feeds”, try to straighten the paper or try again by inserting a simple sheet of original in the ADF or use glass platen. Using the Glass Platen To use the glass platen, the ADF must be empty. Lift the document cover.
  • Page 12 3 Faxing from the ADF (Automatic Document Feeder) Insert the document face up in the ADF. Dial the fax number, then press Fax Start. 4 Faxing from the Glass Platen Place the document face down on the glass platen. Dial the fax number, then press Fax Start. The machine starts scanning the first page. To send a single page, go to Step 5—OR—To send multiple pages, go to Step 4.

  • Page 13: Advice For Preparation And Simple Use Guide

    Advice for Preparation and Simple Use Guide Choosing a Location Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone wall socket and a standard earthed electrical socket, grounded power outlet.

  • Page 14: Connecting The Power Cord

    Connecting the Power Cord • This machine must be fitted with an earthed plug. • Since the machine is earthed via the mains plug, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to the machine on when you connect it to a telephone line.

  • Page 15: Memory Storage

    Memory Storage In the event of a power failure, all settings in the menus are stored permanently except for the settings that are valid for the next fax only (e.g. contrast, overseas mode). Multi-Line Connections (PABXs) Most offices use a central telephone system, or PABX. The machine will work with most PABX or key systems that allow a two-wire analogue connection.

  • Page 16: Using Extension Telephones

    Using Extension Telephones It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to the machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call.

  • Page 17: Connecting An External Telephone Answering Device (Tad)

    Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering machine. When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The machine “listens” for fax calling (CNG) tones.

  • Page 18: Connecting An External Or Extension Telephone

    Outgoing Message (OGM) of External TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. We recommend the outgoing message (OGM) is no longer than 20 seconds. Allow 5 seconds of silence at the beginning of your message. (This allows the fax to detect the calling tone prior to OGM, so reception can be faster.) We recommend that you end your OGM by giving your Remote Activation Code for people sending manual faxes.

  • Page 19: Control Panel Overview

    Control Panel Overview One Touch Dial Keys These 16 keys give you access to 32 previously stored phone numbers. Reports Accesses the Reports menu so you can select a report to print: Help, Quick Dial, Journal, Xmit Verify, System Setup List and Order Form.
  • Page 20 Scan Keys: Scan to E-mail Press this key to start scanning an original into your E-mail application, setting it up automatically as an attachment. Scan to Image Press this key to scan a picture into your graphics application for viewing and editing.

  • Page 21: Menu Mode

    Menu Mode After pressing Menu key the following options are available. Then press 1 for General Setup Menu—OR—Press 2 for Fax Menu—OR—Press 3 for Copy Menu —OR—Press 4 for Printer Menu. When you enter the Menu Mode, the machine displays a list of Level One Menus from which you can choose.
  • Page 22 Main Menu Submenu 1. GENERAL 8. SLEEP SETUP MODE (Continued) 9. TONE/PULSE 2. FAX 1. SETUP RECEIVE 2. SETUP SEND Menu Options Selections — — TONE — PULSE 1. RING DELAY 2. F/T RING TIME 3. FAX DETECT 4. REMOTE CODE ( 51, #51) 5.
  • Page 23 Main Menu Submenu 2. FAX 2. SETUP (Continued) SEND (Continued) 3. SET QUICK-DIAL 4. REPORT SETTING Menu Options Selections 4. BATCH TX 5. REAL TIME NEXT FAX ONLY 6. POLLED TX STANDARD SECURE 7. COVERPG NEXT FAX ONLY SETUP PRINT SAMPLE 8.
  • Page 24 Main Menu Submenu 2. FAX 5. REMOTE (Continued) FAX OPT 6. REMAINING JOBS 0. MISCELLANEOUS 3. COPY 1. COPY MODE 2. CONTRAST 3. PAPER TYPE 4. PRINTER 1. PRINT OPTIONS 2. RESET PRINTER Menu Options Selections 1. FAX FWD 2. FAX STORAGE 3.

  • Page 25: Chapter 1 Setup

    Setup Initial Settings Setting the Date and Time The machine displays the date and time, and prints it on every fax you send. In the event of a power failure, the machine maintains date and time information for several hours. All other settings remain unaffected.

  • Page 26: Custom Settings

    I When you enter your name, see Entering Text, page 163. I The telephone number you enter is used only for the Cover Page features. I If you do not enter a fax number, no additional information can be entered. I To enter a space, press characters.

  • Page 27: Pabx And Transfer

    Speaker Volume You can set the volume of the machine speaker. Press Menu, 1, 3, 3. to select your volume setting (OFF, LOW, MED, or HIGH). Press Press Set when the screen displays your selection. Press Stop/Exit. PABX and TRANSFER The machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines.

  • Page 28: Setting The Clock Change

    Setting the Clock Change You can easily let the machine’s clock gain or lose one hour by using this feature. Press Menu, 1, 5. The screen displays Press to select Summer Time to gain an hour or Winter time to lose an hour, and press Set. Press 1 to change to Winter Time or Summer Time —OR—Press 2 to exit without changing.

  • Page 29: Turning Off The Scanner Lamp

    Turning Off the Scanner Lamp The scanner lamp stays on for 16 hours before switching off to preserve the life of the lamp. You can turn off the scanner lamp manually if you wish by pressing the The scanner lamp will remain turned off until the next time you use the scanning feature. Turning off the scanner lamp will also reduce the power consumption.

  • Page 30: Storing Numbers For Easy Dialling

    Storing Numbers for Easy Dialling You can set up the machine to do three types of easy dialling: One Touch, Speed Dial and Groups for Broadcasting of faxes. (See Broadcasting, page 39.) Even if you lose electrical power, numbers stored in memory will not be lost. Storing One Touch Dial Numbers You can store 32 fax/phone numbers that you can dial by pressing one key.

  • Page 31: Changing One Touch And Speed Dial Numbers

    Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either change it or exit. Press Menu, 2, 3, 1 and press the One Touch Dial key where you want to change the number.

  • Page 32: Sending A Fax Scanning Adjustment

    Sending a Fax Scanning Adjustment Contrast If your document is very light or very dark, you might want to set the contrast accordingly. Use LIGHT to send a light document. Use DARK to send a dark document. After sending the document the contrast setting is set to AUTO (suitable for most documents) automatically.

  • Page 33: Dialling A Number

    Dialling a Number One Touch Dialling Insert the document face up in the ADF, or face down on the glass platen. Press the One Touch key of the location you want to call. Press Fax Start. If you try to use a One Touch or Speed Dial location with no number stored in it, you hear a warning sound, and screen displays NOT ASSIGNED.

  • Page 34: Sending Operation

    Manual and Automatic Fax Redial If you’re sending a fax manually (with external telephone) and the line is busy, press Redial/Pause and Fax Start to try again. Anytime you want to make a second call to the last number dialled, press Redial/Pause and Fax Start to save time.

  • Page 35: Dual Access

    Dual Access You can scan up to 50 messages into the fax memory, even while the machine is receiving or sending another fax (from the memory) or prints PC data. You can set temporary settings for each fax you’re scanning, except Timer and Polling. If you get an OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to cancel the scan.

  • Page 36: Receiving A Fax Receive Mode Settings

    Receiving a Fax Receive Mode Settings Select Receive Mode There are four different receive modes for the machine. You may choose the mode that best suits your needs by pressing the Receive Mode button repeatedly until the screen displays the setting you want to use. You will need to connect an external telephone to select Fax/Tel (F/T) or Manual Mode or an external TAD to select TAD Mode.

  • Page 37: Setting The Ring Delay

    To select or change your Receive Mode Press Receive Mode. The screen displays your current selection. Press the key again and the next selection appears. After 2 seconds, the screen returns to the date and time display, along with your new Receive Mode setting. If you are changing the Receive Mode while in another operation, the screen returns to that operation.
  • Page 38 Setting the F/T (Fax/Tel) Ring Time (Fax/Tel Mode Only) You need to determine how long the machine will notify you with its special F/T pseudo-ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the machine rings, for 20, 30, 40 or 70 seconds;...

  • Page 39: Receiving A Fax

    Receiving a Fax Printing a Reduced Incoming Document (Auto Reduction) If you choose ON, the machine reduces an incoming document automatically, so that it fits on one page of A4 recording paper, regardless of the size of the original document. Press Menu, 2, 1, 5.

  • Page 40: Setting The Print Density

    Setting the Print Density If the machine is printing too light or too dark, you can adjust the print density level. The new setting will remain until you change it again. This setting also adjusts the print density of copy function. Press Menu, 2, 1, 7.

  • Page 41: Telephone ((Voice)) Operation Making (Voice) Calls With An External Telephone

    Telephone (Voice) Operation Making Voice Calls with an External Telephone If you connect an external telephone to the machine, the machine can be used to make normal telephone calls. You can dial numbers, by using One Touch or Speed Dial memory, Search function or using the dial pad.

  • Page 42: Speed Dialling

    Speed Dialling Pick up the external telephone’s handset. When you hear a dial tone, press Search/Speed Dial, then press # and the two-digit Speed Dial number. (See Storing Speed Dial Numbers, page 21.) To hang up, replace the external telephone’s handset. Tone/Pulse If you have pulse dialling service, but need to send tone signals (for telephone banking, for example), follow the directions below.

  • Page 43: Chapter 5 Printing Reports

    Printing Reports Transmission Report and Journal Setting Two reports require initial setup in the Menu table: Transmission Verification Report and Journal Period. For initial setup: Press Menu, 2, 4, 1. —OR— Press Menu, 2, 4, 2. Customizing the Transmission Verification (Xmit) Report You can use the Xmit Report as confirmation that you sent a fax.

  • Page 44: Using The Reports Key

    Prints a Transmission Verification Report for your last transmission. Lists settings for GENERAL SETUP, SETUP RECEIVE, SETUP SEND, REPORT SETTING, REMOTE FAX OPT and MISCELLANEOUS. You can print an accessories order form to your Brother dealer for service. Printing Reports...

  • Page 45: Advanced Sending Advanced Operations

    Advanced Sending Advanced Operations Electronic Cover Page The cover page is sent to the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory, if you have used this feature to start the call. The cover page indicates the fax is from your Station ID, and the number of pages you’re sending.
  • Page 46 Always Send Cover Page Make sure Station ID is set up. (See Setting the Station ID, page 16.) This feature does not work without the Station ID. You can set the machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

  • Page 47: Overseas Mode

    Delayed Batch Transmission Before sending the delayed faxes, your Brother machine will economize by sorting all the documents in memory by destination and scheduled time. If you set Batch Transmission to ON, all delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.
  • Page 48 Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include up to 32 One Touch locations, up to 100 Speed Dial locations, and up to 50 manually dialled numbers (maximum of 182 locations if you did not use up any locations for Groups, access codes or credit card numbers).

  • Page 49: Cancelling A Job While Scanning The Document

    Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key. (This is called Broadcasting.) First, you will need to store each fax number as a One Touch or Speed Dial number.

  • Page 50: Memory Security

    Checking and Cancelling a Scheduled Job in Memory You can check or cancel a job that is waiting in memory. If the machine is idle, Press Menu, 2, 6. Any waiting jobs appear on the display. If nothing is waiting, the screen displays NO JOB WAITING.
  • Page 51 Enter a 4-digit password, followed by Set. This is the same as the security password of the machine already stored. The screen displays ACCEPTED for 2 seconds, followed by SECURE MODE - Memory Security is now switched ON. If the password you enter at Step 7 is incorrect, the screen would display WRONG PASSWORD.
  • Page 52 PASSWORD. After 2 seconds the display will then return to displaying SECURE MODE. You must then start from Step 1 to switch OFF Memory Security. If you forget the Memory Security password, please contact your Brother dealer for service or the help number given with the warranty documentation.

  • Page 53: Chapter 7 Advanced Receiving

    Advanced Receiving Operation from an External or Extension Telephone An external phone is a telephone that is plugged into the machine (either into the machine’s EXT socket or into the back of the connector that plugs into the telephone wall socket). An extension phone is another phone on the same phone number as the machine, but plugged into a different telephone wall socket.

  • Page 54: Telephone Services

    Switching ON Remote Activation and Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Activation Code is The preset Deactivation Code is # 5 1. If you are always disconnected when accessing your external TAD remotely, try changing the Activation Code from # 5 1 to 1 1 1.

  • Page 55: Chapter 8 Polling

    Secure Polling is a way to keep your documents and others’ from falling into the wrong hands while the fax machines are set up for polling. You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive a fax must enter the polling secure code.

  • Page 56: Setup Delayed Polling Receive

    Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time. Press Menu, 2, 1, 8. to choose TIMER, and press Set. Press The screen prompts you to enter the time you want to begin polling. Enter the time (in 24-hour format) you want to begin polling.

  • Page 57: Polling Transmit

    Press 1 if you want to select additional settings. The display returns to the SETUP SEND menu—OR—Press 2 if you finished choosing settings. Press Fax Start and wait for the fax to be polled. You can use Secure Polling only with another Brother fax machine. Chapter 8...

  • Page 58: Remote Fax Options Setting Fax Storage

    Remote Fax Options Setting Fax Storage Memory Receive must be switched to ON for Faxes to be received into memory. (See Reception into Memory, page 31.) If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding or Remote Retrieval functions.

  • Page 59: Remote Retrieval

    Changing the Remote Access Code Enter your Remote Access Code when the machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 Press Menu, 2, 5, 3. Enter a three-digit number from 000 to 998, and press Set. cannot be changed.

  • Page 60: Remote Commands

    Remote Commands Follow the commands below to access features remotely. When you call the machine and enter your Remote Access Code (the factory setting is 1 5 9 to enter a remote control command. Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding OFF—Press 1.

  • Page 61: Retrieving Fax Messages

    Retrieving Fax Messages Dial the machine’s number. When you hear the beep, immediately enter your Remote Access Code (the factory setting is 1 5 9 As soon as you hear two short beeps, use the dial pad to press 9 6 2. Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded, and then press # #.

  • Page 62: Making Copies

    Making Copies Basic Copy Operations Using the Machine as a Copier You can use the machine as a copy machine, making up to 99 copies at a time. Do NOT pull on the paper while copying is in progress. The scannable area of the machine begins at approximately 4mm from the edge of the paper.

  • Page 63: Out Of Memory Message

    Making Multiple Copies (Using the ADF) Insert the document face up in the ADF. Using the dial pad, enter the number of copies you want (up to 99). For example, press 3, 8 for 38 copies. Press Copy. To sort the copies, use Options key. (See Sorting Multiple Copies (Using ADF), page 57.) Making Multiple Copies (Using the Glass Platen) Lift the Document Cover.

  • Page 64: Temporary Copy Setting

    Temporary Copy Setting You can improve your copies by using the Copy keys: Enlarge/Reduce, Contrast, and Options. These settings are temporary, and the machine returns to its default settings 45seconds after it finishes copying. If you want to use these temporary settings again, place the next original in the ADF or glass platen before the 45seconds expire.

  • Page 65: Making Enlarged Or Reduced Copies

    Making Enlarged or Reduced Copies Insert the document face up in the ADF, or face down on the glass platen. Using the dial pad, enter the number of copies you want (up to 99). Press Enlarge/Reduce. Press to choose an enlargement or reduction ratio. You can reduce to 71%, 50% or 25% of the original size by pressing —OR—...

  • Page 66: Using The Options Key

    Using the Options Key The Options key changes the settings for number of copies, stack/sort and special copy options for the next copy only. See the explanation below the table. Press Options Menu Selections NO. OF COPIES COPY MODE STACK/SORT SPECIAL PAPER TYPE Copy Mode...
  • Page 67 Special Copy Options (Using the ADF) You can save paper by copying either two or four pages onto one page. Insert the document face up in the ADF. Using the dial pad, enter the number of copies you want (up to 99). Press Options and Press to select 2 IN 1, 4 IN 1 or OFF, and then press Set.
  • Page 68 4 in 1 Poster You can create a poster size copy of a photograph. Special Copy Options (2in1, 4in1 or Poster) are not available with Enlarge/Reduce. Poster size copy can be made only by using glass platen. Poster is not available for multiple copies. Making Copies...

  • Page 69: Changing Default Settings

    Paper Type You can use the following types of paper for copying. For the best print quality, select the type of media that you are using. THIN (60-69 g/m PLAIN (70-95 g/m THICK (96-120 g/m THICKER (121-161 g/m TRANSPARENCY Press Options and Press to select your type of paper, and then press Set.

  • Page 70: Copy Contrast

    Copy Mode (Type of Original) You can select the Copy resolution for your type of original. The default setting is AUTO, which is used for originals that contain both text and photographs. TEXT is used for originals containing only text. PHOTO is used for copying photographs. Press Menu, 3, 1.

  • Page 71: Using The Machine As A Printer Special Printing Features

    Using the machine as a Printer Special Printing Features ® Windows Printing The dedicated printer driver for Microsoft ® Windows NT Workstation Version 4.0 are available on the CD-ROM supplied with the MFC. You can easily install them into your Windows Guide).

  • Page 72: Manual Feed Slot

    Two-Sided Printing (Manual Duplexing) The supplied printer driver for Windows Version 4.0 enables manual duplex printing. (For more information, see the Help screen for the printer driver.) The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows driver instructs you (with a pop-up message) to reinsert the paper.
  • Page 73 Loading One Sheet of Paper You do not have to choose manual feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot.
  • Page 74 Printing on Thicker Paper and Card Stock When the rear cover is lifted up, the machine has a straight paper path from the manual feed slot to the rear of the printer. Use this paper feed and output method when you want to print on envelopes, thicker paper or card stock.

  • Page 75: Simultaneous Printing/Faxing

    Face Down Output Bin The machine ejects paper with printed surfaces face down into the output bin in the front of the machine. Pull out the output bin extension to support the printed pages. To prevent the possibility of transparencies smudging as they stack in the output bin, remove each transparency after it exits.

  • Page 76: Printer Menu Functions

    Printer Menu Functions Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you select it. Press Menu, 4, 1, 1. Press Fax Start. The machine prints the list. Press Stop/Exit.

  • Page 77: Acceptable Paper

    Acceptable Paper To achieve high quality printing using the machine, it’s very important to select the right kind of paper. Paper Type Upper Tray & Lower Cut sheet Tray Manual Feed Slot: Cut sheet Envelopes Post Card Labels and Transparencies Paper Capacity Paper Tray: Output Tray (in front of the...

  • Page 78: Chapter 12 Printer Driver Settings (For Windows ® Only)

    Printer Driver Settings Using the Brother MFC-9880 Printer Driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language.

  • Page 79: Paper Size

    Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper.

  • Page 80: Media Type

    Media Type You can use the following types of media in your printer. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies When using ordinary plain paper, select Plain Paper. When using heavier weight paper, envelopes or rough paper select Thick Paper or Thicker Paper.

  • Page 81: Advanced Tab

    Advanced Tab Change the tab settings by selecting one of the following icons: 1. Print Quality 2. Duplex Printing 3. Watermark 4. Page Setting 5. Device Option Chapter 12...

  • Page 82: Print Quality

    Print Quality Resolution You can change the resolution as follows: N 300 dpi N 600 dpi Toner Save You can save running costs by turning on the Toner Save Mode, which reduces the print density. Print Setting (For Windows Print Setting is used for optimizing your print quality for the type of document being printed (Photos, Graphics or Scanned Images).
  • Page 83 Watermark You can place a logo or text into your document as a Watermark by using a bitmap file as your source file or select one of the preset Watermarks. Print Watermark The Print Watermark feature offers printing choices of: On all pages On first page only From second page...

  • Page 84: Page Setting

    Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location. You can also set the scaling size of the image. Position The position settings offer controls on where the Watermark can be positioned on the page. Page Setting You can change the print size of your document with the Scaling feature.

  • Page 85: Device Options

    Device Options Set one of the following Printer Functions: • Quick Print Setup • Administrator (For Windows • Print Date & Time Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon.
  • Page 86 Administrator (For Windows The administrator selection permits the Copy, Scaling and Watermark features to be locked and Password protected. Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed. ®...

  • Page 87: Accessories Tab

    Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time on your document from your computers system clock. Click the Setting button to change the Date and Time Format, Position and Font. To include a background with the Date and Time select Opaque.

  • Page 88: Default Source

    Default Source The Default Source allows you to choose which paper source will be used when the paper size of the document being sent does not match the Paper Source Settings. Available Options In order to access the optional 2nd paper tray the option must be installed in the driver. Highlight the model number from the Available Options list and click Add.

  • Page 89: Support Tab

    Brother Solution Center and Driver Update Web sites. Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQ’s, User Guides, Driver updates and Tips for using the machine.

  • Page 90: General Tab

    ® Features in the Printer Driver (For Windows 2000) ® The Windows 2000 printer driver utilizes Microsoft’s uni-driver architecture. The following ® section describes the driver features and selections available for Windows 2000. General Tab Printing Preferences In the General tab, click the Printing Preferences... button to access the Layout tab. Layout Tab Orientation Orientation selects the position of how your document will be printed (Portrait or Landscape).

  • Page 91: Paper/Quality Tab

    Pages Per Sheet You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The image of each page will be reduced as needed to fit on the paper. 2 in 1 Paper/Quality Tab Tray Selection Paper Source...

  • Page 92: Advanced Options

    Media For the best print quality, select the type of media you are using: I Regular I Thick Paper I Thicker Paper I Transparency When using ordinary plain paper, select Regular. When using heavier weight paper, envelopes, or rough paper, select Thick Paper or Thicker Paper. For OHP transparencies, select Transparency. Advanced Options Click the Advanced...

  • Page 93: Device Settings Tab

    Device Settings Tab Form To Tray Assignment This selection assigns the paper size to each paper source. For auto paper selection (Automatically Select) to work properly, the paper size set for each source must match the actual size of paper loaded.

  • Page 94: Brother Control Centre

    Using the Windows Brother Control Centre The Brother Control Centre is a software utility that pops up on the PC screen whenever paper is placed in the ADF. This allows you to access the most frequently used scanning applications only with a few mouse clicks.

  • Page 95: Using The Scan Keys With Windows Pc

    Uncheck the AutoLoad Pop-Up option. Using the Scan Keys with Windows PC If you have connected a Macintosh, the Scan keys will not work with your computer. (See Using the Brother MFC with a New Power Macintosh ™ iMac /iBook You can use the Scan keys on the control panel to scan documents into your word processing, graphics or E-mail applications.

  • Page 96: Using The Windows -Based Brother Control Centre (For Windows Only)

    ® Windows based PC and loaded the appropriate Brother Drivers for your version of Windows When you are ready to use the Scan keys, make sure the Brother Control Centre application is running on your PC. Scan to E-mail You can scan either black and white or colour documents into your E-mail application as a file attachment.

  • Page 97: Brother Control Centre Features

    Brother Control Centre Features Auto Configuration During the installation process the Control Centre checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Centre automatically will create a link and a scanning application button for Outlook.

  • Page 98: Copy Operations

    Copy—allows you to use the PC and any Windows printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother ® MFC printer driver—OR—You can direct the copy output to any standard Windows printer driver installed on the PC.

  • Page 99: Setting Up The Scanner Configurations

    Restore Defaults button. Perform an Operation from the Brother Control Centre Screen If you see this screen it means you left-clicked a button in the Brother Control Centre screen without first placing an document in the ADF. Place the document in the Brother machine’s ADF, then click OK to return to the Brother Control Centre screen.

  • Page 100: Scan To File

    Portable Network Graphics (*.PNG) FlashPix (*.FPX) HFX Fax Files (*.HFX) To Search your system for the directory and folder you want, click the Browse… button. Click OK to save your settings. Using the Windows ® -Based Brother Control Centre (For Windows ® Only)

  • Page 101: Scan To E-Mail

    Scan to E-mail Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...

  • Page 102: File Attachments

    Combine all files into one file when possible—Click this checkbox to combine all files of the same type into one file. (For Brother Models with colour scanner only) Convert non-image files to colour—Click this checkbox to convert all files that have been processed through OCR to colour.

  • Page 103: Scan To Word Processor

    Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings…...

  • Page 104: User Defined Button

    OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother MFC Software Suite. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application.

  • Page 105: Copy

    Draft Copy or Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Copy Settings Brother MFC9880 Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options… button.

  • Page 106: Send A Fax

    FAX Resolution—Fine (200 x 200) To change the fax options, click the FAX Options… button. The Brother PC-FAX Properties screen appears: Select the Paper Size and Orientation (Portrait or Landscape) and click OK. To return to the factory default settings, click the Restore Defaults button.
  • Page 107 ® ScanSoft Paper Port for Brother is a document management application. You will use PaperPort to view scanned documents. PaperPort help you organize your documents. It allows you to combine or “stack” documents of different formats for printing or filing. PaperPort ™...

  • Page 108: Chapter 14 Using Scansoft ™ Paperport ® For Brother And Scansoft ™ Textbridge

    Page View displays each item ® MAX files and other files) appear Explorer to manage the folders and items shown in Desktop View. ™ ® PaperPort for Brother and ScanSoft as a full page ® item or a ® ® Help for more ™...

  • Page 109: Importing Items From Other Applications

    ™ Using ScanSoft TextBridge (Converting Image Text to Text You Can Edit) Software by: ™ ® ScanSoft TextBridge OCR is automatically installed when you install PaperPort computer. ® PaperPort can quickly convert the text on a PaperPort text) into text that you can edit with a word processing application. PaperPort character recognition application ScanSoft ®...

  • Page 110: Accessing The Scanner

    Accessing the Scanner To choose TWAIN_32 Brother MFL Pro Colour as your scanner driver, select it under the “Select scanner”—OR—“Select source” option in your software. ® window, select Acquire from the File drop-down menu or select the TWAIN From the PaperPort or Scan button.

  • Page 111: Settings In The Scanner Window

    Settings in the Scanner Window Image Resolution Select the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. Scan Type Black & White: Set the Scan Type to Black & White for text or line art. For photographic images, set the Scan Type to Grey (Error Diffusion) or True Grey.
  • Page 112 When scanning photographs or other images for use in a word processor or other graphics application, you should try different settings for the contrast, mode and resolution to see which settings best suit your needs. Using ScanSoft ™ ® PaperPort for Brother and ScanSoft ™ ® TextBridge...

  • Page 113: Prescanning An Image

    PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area. This is only a preview of the image so you can see how it will look.

  • Page 114: Introduction

    Setting Up and Using PC-FAX ® (For Windows Only) Introduction This chapter outlines the basics of the Brother software, so you can get started using the MFC Software Suite. ™ ® ™ MFC Software Suite for the machine includes ScanSoft...

  • Page 115: Pc-Fax Sending (For Windows ® Only)

    PC-FAX Sending (For Windows The Brother PC-FAX feature allows you to use your PC to send a file. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page. All you have to do is set up the receiving parties as Members or Groups in your PC-FAX Address Book.

  • Page 116: Setting Up And Using Pc-Fax (For Windows Only)

    Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box, click the Sending tab. Outside line access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system.

  • Page 117: Setting Up Speed Dial

    Simple Style Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by clicking the Speed Dial tab. (To use the feature you must select the Facsimile Style user interface.) You can register any address or group on one of the ten Speed Dial buttons.

  • Page 118: The Address Book

    The Brother Address Book dialog box will appear: Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups. In the Address Book dialog box, click the The Brother Address Book Member Setup dialog box will appear: In the Brother Address Book Member Setup dialog box, type the member’s information.

  • Page 119: Setting Up A Group For Broadcasting

    After all the members have been added, click OK. Editing Member Information To edit a Member or Group: In the Brother Address Book dialog box, select the Member or Group you want to edit. Click the icon. Edit the Member or Group information.

  • Page 120: Exporting The Address Book

    Exporting the Address Book You can export the address book to an ASCII text file (*.csv). To export the current telephone book: If you are creating a Vcard, you must first select the member. From the Address Book select File, point to Export, and then click Text—OR—Click Vcard and go to Step 5.

  • Page 121: Importing To The Address Book

    Importing to the Address Book You can import ASCII text files (*.csv) or Vcards into your Address Book. To import an ASCII text file: From the Address Book select File, point to Import, and then click Text—OR—Click Vcard and go to Step 5. Select the data fields you wish to Import from the Available Items column and click Add>>.

  • Page 122: Setting Up Cover Page

    Setting Up Cover Page Access the Brother PC-FAX Cover Page Setting from the FAX Sending dialog box by clicking (See User interface, page 108.) The Brother PC-FAX Cover Page Setup dialog box will appear: You can enter information in each box.
  • Page 123 From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: In the To: field, type the fax number of the receiving party. You can also use the Address Book to select destination fax numbers by clicking To: button.
  • Page 124 From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: Enter a telephone number by using any of the following methods: A.

  • Page 125: Pc Fax Receiving

    PC FAX Receiving You can receive incoming faxes into your PC. Running PC FAX Receiving Form the Start menu, select Program File, Brother, MFC Software Suite and then select “PC- FAX Receiving”. The PC FAX session. Setting Up Your PC Right-click the PC-FAX PC-Fax RX Setup.

  • Page 126: Viewing New Pc Fax Messages

    Viewing New PC FAX Messages Each time you start to receive a PC FAX, the Blue and Red Bar. The Red icon will remain. Run PaperPort. Open the Fax Received folder. Double-click any of the new faxes to open and view them. The title example of your unread PC message.

  • Page 127: Macintosh ® G3,G4 Or Imac ™ With Mac Os 8.5/8.5.1/8.6/9.0/9.0.4/9.1

    Before you can connect the machine to your Macintosh USB cable that is no longer than 6 feet (1.8 meters). To work with the machine, your USB-Equipped Apple 8.5/8.5.1/8.6/9.0/9.0.4/9.1. (The Brother Scanner Driver works only with Mac OS 8.6/9.0/9.0.4/9.1.) Using Brother Printer Driver with your ®...
  • Page 128 From application software, click File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Resolution, Paper Source and Media Type, select your settings before clicking Print. Option Setup allows you to change Duplex. Using the Brother MFC with a New Power Macintosh ® ™ ™...

  • Page 129: Sending A Fax From Your Macintosh Application

    Sending a Fax from your Macintosh Application You can send a fax directly from your Macintosh application using the following steps: Create a document in a Macintosh application. To begin the fax transmission, select Print from the File menu. The Printer dialog box appears: When Printer is selected, the top button shows Print and the Address button is greyed.
  • Page 130 If you are finished addressing your fax, click Send Fax. If you click Send Fax without addressing your fax, the following error message appears: Click OK to return to the Send Fax dialog box. Using the Brother MFC with a New Power Macintosh ® ™ ™...

  • Page 131: Setting Up Your Address Book

    Setting Up Your Address Book You can add new members and groups to your Address Book, even while you are addressing a fax. Adding a New Member To add a new member to the Address Book, in the Facsimile dialog box click Address. The Address Book dialog box appears: Click New.
  • Page 132 Click OK. The Print/Facsimile dialog box reappears: If you are ready to send your fax, click Send Fax. (Follow the steps on page 120 for sending a fax.) Using the Brother MFC with a New Power Macintosh ® ™ ™...

  • Page 133: Using Brother Twain Scanner Driver With Your Apple ® Macintosh

    Accessing the Scanner Run your Macintosh TWAIN-compliant application software. The first time you use the Brother Twain driver, set it as default by choosing the Select Source Afterwards, for each document you scan choose Acquire Image or select Scan. The scanner setup dialog box will appear.
  • Page 134 16.8 million colours. Although using 24 Bit Color creates an image with the most accurate colours, the image file will be approximately three times larger than a file created with 8 Bit Colour. ® ™ ™ Using the Brother MFC with a New Power Macintosh G3, G4 or iMac /iBook...
  • Page 135 Adjust Image Brightness Adjust the brightness settings to obtain the best image. The Brother TWAIN Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting. You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image.
  • Page 136 Click Start. This time only the selected area of the document will appear in the Scanning Area. Use your application, software for editing and refining the image as usual. Using the Brother MFC with a New Power Macintosh ® ™...

  • Page 137: For Dos User

    Start your computer and go to the DOS prompt. If you are in Windows DOS prompt. Insert the Brother CD-ROM into your CD-ROM drive (substitute your appropriate drive letter for “X”). At the DOS prompt (C:\>) type X: (X is the letter of your CD-ROM drive) and press Enter.

  • Page 138: Running The Remote Printer Console Main Program

    Type CD RPCX and press Enter. X:\>CD RPCX Type RPCSETUP and press Enter. X:\RPCX>RPCSETUP Follow the instructions from the installer. Running the Remote Printer Console Main Program Type C:\RPCX>RPCX and press the Enter key to start the Remote Printer Console main program. The Main Screen will appear on your computer screen.

  • Page 139: Troubleshooting And Maintenance Error Messages

    Troubleshooting and Maintenance Error Messages You may occasionally encounter a difficulty with the machine or telephone line. If this happens, the machine often identifies the problem and displays an error message. The list below explains the most common error messages, in alphabetical order. ERROR MESSAGE CHANGE DRUM SOON The drum unit is near the end of its life.
  • Page 140 Open, then close the front cover. Try to re-transmit or call the other party to see what happened. Then contact your Brother dealer for service. Check the number and try again. Set up the One Touch or Speed Dial number.
  • Page 141 MACHINE ERROR XX. Then contact your Brother dealer for service. Replace the toner cartridge with a new one, or install the toner cartridge into the drum unit. (See Replacing the Toner Cartridge, page 145.)

  • Page 142: Document Jams And Paper Jams

    Document Jams and Paper Jams Based upon where the original document or printed sheet is jammed, follow the appropriate set of instructions to remove it. Document Jam in the Top of the ADF Unit Remove any paper from the document feeder that is not jammed.
  • Page 143 Paper is Jammed in the Paper Tray Pull the paper tray out of the machine. Remove any crinkled sheets. Adjust the guides inside the paper tray according to the paper you are using. Press down the paper to flatten it in the paper tray.

  • Page 144: Difficulty With Operation

    You can make a copy using the Copy function and see if the same bottom of sentences are cut problem occurs. If the copy is also bad, call your Brother dealer for off. service. Vertical streaks/black lines...
  • Page 145 DIFFICULTY Sending Faxes Poor transmitting quality Transmission verification prints “Results:NG” When the receiving party says the picture is not clear When the receiving party says vertical streaks appear on the faxes they receive Handling Incoming Calls (with external telephone) F/T pseudo-ring in Fax/Tel (F/T) Mode.
  • Page 146 Brother software, the PC will show “MFC Connect Failure” each time you restart Windows turn it off by deselect the AutoLoad PopUp check box in the Brother Control Center chapter. (See How to Turn Off AutoLoad, page 86.) Paper Handling Difficulties...
  • Page 147 DIFFICULTY Printed pages are stained with toner or have vertical stripes. Dark Stripes or Toner Stains Printed pages have white spots in black text and graphic areas. White Spots Toner scatters and stains the printed page. Scattering Toner The whole page is printed black.
  • Page 148 DIFFICULTY Printed pages are blurred at Certain environmental conditions such as humidity, high the centre or at either edge. temperatures, etc. may cause this condition to occur. Make sure the machine is placed on a flat, horizontal surface. Remove the drum unit with the toner cartridge installed.

  • Page 149: Packing And Shipping The Machine

    Packing and Shipping the Machine Whenever you transport the machine, use the packing materials that came with the machine. If you do not pack the machine correctly, you could void your warranty. Unplug the machine from the telephone wall socket. Unplug the machine from the mains socket.
  • Page 150 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag completely. Close the front cover. Put the front output bin extension into position. Wrap the machine in the plastic bag and place it in the original carton with the original packing material.

  • Page 151: Regular Maintenance

    Regular Maintenance You can keep the machine in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents to clean the machine and do not use water.

  • Page 152: Cleaning The Printer

    Cleaning the Printer • Do not use isopropyl alcohol to remove dirt from the control panel. It may cause a crack on the panel. • Do not use isopropyl alcohol to clean the scanner window or the toner sensor. • Do not touch the scanner window with your finger. •...

  • Page 153: Cleaning The Drum Unit

    Cleaning the Drum Unit We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering toner. Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times.

  • Page 154: Replacing The Toner Cartridge

    Discard the used toner cartridge according to local regulations. If you are not sure of them, consult with Brother dealer for service. Be sure to seal the toner cartridge tightly so toner powder does not spill out of the cartridge. When discarding used toner cartridges, keep them separate from domestic garbage.
  • Page 155 Open the front cover and pull out the drum unit. Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly. Handle the toner cartridge carefully.
  • Page 156 If a toner cartridge is left unpacked for a long period of time, the toner life is shortened. • You can use only a genuine Brother toner cartridge (TN-6300 or TN-6600), which is specially formulated to ensure top print quality. Using another brand of toner cartridge may void the machine’s warranty.
  • Page 157 Install the new toner cartridge into the drum unit until it clicks into place. Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times. Return the blue tab to the home position before reinstalling the drum unit assembly.

  • Page 158: Replacing The Drum Unit

    Drum Life Considerations for Your Brother Fax Machine Your Brother fax machine uses a drum and toner assembly for document printing. The toner life is directly dependent upon the amount of black printing on the printed pages. The estimated drum life is up to 20,000 A4 sized pages.
  • Page 159 For best performance, use only genuine Brother toner, and the product should be used only in a clean, dust-free environment with adequate ventilation.
  • Page 160 Pull the toner cartridge out of the drum unit assembly while holding down the lock lever with your right hand. (See Replacing the Toner Cartridge, page 145.) Discard the used drum unit according to local regulations. Be sure to seal the drum unit tightly so toner powder does not spill out of the unit.

  • Page 161: Important Safety Information Important Safety Instructions

    Important Safety Information Important Safety Instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the telephone and AC sockets (in this order) before cleaning. Do not use liquid or aerosol cleaners.

  • Page 162: Iec 60825 Specification

    IEC 60825 Specification This machine is a Class 1 laser product as defined in IEC 60825 specifications. The label shown below is attached in countries where required. CLASS 1 LASER PRODUCT APPAREIL À LASER DE CLASSE 1 LASER KLASSE 1 PRODUKT This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit.
  • Page 163 For Your Safety To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively grounded through the normal household wiring. The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe.

  • Page 164: Optional Accessories

    DRAM Type: Some DIMMs may not work with the machine. For more information, consult the dealer where you purchased the machine. For the latest information from Brother visit: http://solutions.brother.com Installing the Optional Memory Board Disconnect the telephone line cord, unplug the machine power cord from the AC mains outlet, and then disconnect the interface cable.
  • Page 165 Remove the screws securing the rear cover and remove the cover. Remove the screws securing the access plate and remove the plate. Disconnect the connector of the back up battery. Chapter 20 Back Up Battery Back Up Battery...
  • Page 166 To install the memory board, align it with the memory socket on the main controller board and push firmly into place, as shown below. • Hold the memory board by its edges. Do not touch the surface of the board. •...

  • Page 167: Optional Paper Tray

    When you add the NC-8100h Print/Fax Server you can connect the machine into your network (LAN) and use the machine for Internet Fax, Network PC-FAX, Network Scanner, Network Printer. To manage these network features Brother supplies Network Management tools in the form of BRAdmin software and an embedded web server.

  • Page 168: Specifications Fax Specifications

    Specifications Fax Specifications Compatibility Coding system Modem speed Document input width Document input length Scanning/Printing width Automatic Document Feeder (ADF) Paper tray Printer type Grey scale Display Polling types Contrast control Resolution Out of paper Reception One Touch Dial Speed Dial Automatic redial Speaker type Auto answer...

  • Page 169: Printer Specifications

    Chapter 21 Brother Printing System for Windows LaserJet (PCL level 5e) ® Windows 95, 98, 98SE, Me, 2000 professional and Windows NT Workstation Version 4.0 driver supporting Brother Native Compression mode and bi-directional capability ® ® Apple Macintosh Quick Draw 8.5/8.5.1/8.6/9.0/9.0.4/9.1...

  • Page 170: Computer Requirement

    Computer Requirement Operating System (Pentium) 95, 98, 98SE 75 MHz NT Workstation4.0 75 MHz 2000 Professional 133 MHz 150 MHz Operating System ® Apple All base models meet minimum requirements. ® Macintosh ® QuickDraw G3, G4, iMac or iBook with OS 8.5/8.5.1 (Only Printer) OS 8.6/9.0/9.0.4/9.1 (Printer &...

  • Page 171: Compilation And Publication Notice

    Ordering Accessories and Supplies For the best quality results use only genuine Brother accessories. These are available from most Brother dealers or alternatively you can contact our mail order department on telephone number 0161 931 2258 or fax number 0161 931 2218. (For UK only)

  • Page 172: Entering Text

    Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, #, don’t have printed letters because they are used for special characters.

  • Page 173: About Fax Machines

    About Fax Machines If you are a first-time fax machine user, fax operation might seem a little mysterious. You will soon get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily. Fax Tones and Handshake When someone is sending a fax, the fax machine sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals.

  • Page 174: Glossary

    Glossary ADF (Automatic Document Feeder Capacity) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Automatic Fax Transmission Sending a fax without picking up the handset of an external telephone.
  • Page 175 F/T Ring Time The length of time the machine rings (when the receive mode setting is Fax/Tel) to notify you to pick up a voice call that has been automatically answered. Fax/Tel mode You can receive faxes and telephone calls. Do not use Fax/Tel if you are using an external answering machine.
  • Page 176 Tone A form of dialling on the telephone line used for Touch Tone telephones. Toner cartridge An accessory that holds toner for the drum unit on Brother laser models. Toner Save A process that causes less toner to be affixed to the page to extend the life of the toner assembly.

  • Page 177: Index

    Administrator ...77 Answering Machine ...8 Auto Reduction ...30 Automatic Transmission ...25 Beeper Volume ...17 Broadcasting ...39 Brother Control Center ... 85-86 BT Call Sign ...45 Chain Dialling ...24 CHANGE DRUM SOON ...130, 149 CHANGE TONER ...130, 145 CHECK PAPER ...130 CHECK PAPER SIZE ...130...
  • Page 178 Fine (Resolution) ... 23 Glossary ... 165 Grey Scale ... 159 HELP ... 35 Help ... iii iMac ... 118 Important Safety Instructions ... 152 Importing ... 100 Inserting Spaces ... 163 International Calls ... 38 Job Cancel ... 41 JOURNAL ...
  • Page 179 Print Density ...31 Printer Driver Settings ...69 Product Description ...159 Quick Print Setup ...76 QUICK-DIAL ...35 QUICK-DIAL (list) ...35 Real Time Transmission ...26 Receive Mode ...27 Reception into Memory ...31 Remote Access Code ...50 Remote Code (Changing) ...45 Remote Commands ...51 REMOTE CONTROL ACCESS CARD ...171 Remote Retrieval ...50...
  • Page 180 Change Receive Mode Press 9 8 then for TAD, press 1. F/T (FAX/TEL), press 2. FAX, press 3. Exit Remote Operation Press 9 0. Change Remote Access Code Press Menu, 2, 5, 3. Enter the 3-digit number. The cannot be changed.
  • Page 181 Remote Commands Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding off press 1. Turn Fax Forwarding on press 2. Program Fax Forward Number press 4. Enter the new number of the remote fax machine where you want your fax message forwarded and then press # #.
  • Page 182 This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries.

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