Panasonic KX-FP205 Operating Instructions Manual
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Panasonic KX-FP205 Operating Instructions Manual

Compact plain paper fax and copier
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FOR FAX ADVANTAGE ASSISTANCE:
— REFER TO
www.panasonic.com/helpfax
for customers in the U.S.A. or Puerto
Rico
— E-MAIL TO
consumer_fax@us.panasonic.com
for customers in the U.S.A. or Puerto
Rico
— PHONE CALL
1-800-HELP-FAX (1-800-435-7329)

Operating Instructions

Compact Plain Paper Fax and Copier
Model No.
Please read these Operating
Instructions before using the unit
and save for future reference.
This unit is compatible with
Caller ID. To use this feature,
you must subscribe to the
appropriate service of your
service provider.
This model is designed to be
used only in the U.S.A.
KX-FP205

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Summary of Contents for Panasonic KX-FP205

  • Page 1: Operating Instructions

    U.S.A. or Puerto Rico — PHONE CALL 1-800-HELP-FAX (1-800-435-7329) Operating Instructions Compact Plain Paper Fax and Copier KX-FP205 Model No. Please read these Operating Instructions before using the unit and save for future reference. This unit is compatible with Caller ID.
  • Page 2 L All other trademarks identified herein are the property of their respective owners. Copyright: L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd.

  • Page 3: Important Information

    Important Information Safety Instructions 1For assistance, please visit http://www.panasonic.com/consumersupport Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions.

  • Page 4: Table Of Contents

    Table of Contents 1. Introduction and Installation 1. Table of Contents Accessories Included accessories... 6 Accessory information ... 6 Finding the Controls Button descriptions... 7 Overview ... 8 Installation Ink film ... 8 Handset cord ... 10 Paper tray ... 10 Paper support...

  • Page 5: Table Of Contents

    Table of Contents 11. Index 11.1 Index... 54...

  • Page 6: Introduction And Installation

    1. Introduction and Installation 1 Introduction and Installation 1For assistance, please visit http://www.panasonic.com/consumersupport Accessories 1.1 Included accessories 1 Telephone line cord 2 Handset (PFJA02B002Y) (PFJXN0341Z) 3 Handset cord 4 Paper tray (PQJA212M) (PFKS1147Z2) 5 Paper support 6 Starter ink film...

  • Page 7: Button Descriptions

    {MONITOR} L To initiate dialing without lifting the handset. For assistance, please visit http://www.panasonic.com/consumersupport When you press {MONITOR} during receiving a call, you will be able to hear the other party, but the other party will not be able to hear you.

  • Page 8: Overview

    9 Document exit j Speaker k Green button (Back cover release button) l Back cover Removing the shipping tape For assistance, please visit http://www.panasonic.com/consumersupport Installation 1.5 Ink film The included film roll is a starter ink film. Open the front cover.
  • Page 9 Turn the blue gear (4) in the direction of the arrow until the ink film is tight (5) and at least one layer of ink film is wrapped around the blue core (6). For assistance, please visit http://www.panasonic.com/consumersupport 1. Introduction and Installation Correct Incorrect No ink film is wrapped around the blue core.

  • Page 10: Handset Cord

    Pull up the metal recording paper guide (1), then install the paper tray (2). L Make sure the arrows on the paper tray and the unit match. For assistance, please visit http://www.panasonic.com/consumersupport To use A4 size paper Note: L When you use letter paper, you do not need to install the A4 paper guide.

  • Page 11: Recording Paper

    L If the paper is not inserted correctly, remove all of the installed paper, and re-install it gently. Otherwise the paper may jam. Correct For assistance, please visit http://www.panasonic.com/consumersupport Note: L Remove all of the installed paper before adding paper.

  • Page 12: Preparation

    2. Preparation Connections and Setup 2 Preparation 2For assistance, please visit http://www.panasonic.com/consumersupport 2.1 Connections Caution: L When you operate this product, the power outlet should be near the product and easily accessible. 1 Telephone line cord L Connect to a single telephone line jack (RJ11).

  • Page 13: Quick Setup

    {HELP} {>} {HELP} Press {>} repeatedly to display the desired item. i {SET} For assistance, please visit http://www.panasonic.com/consumersupport Volume 2.4 Adjusting volume Ringer volume While the unit is idle, press {A} or {B}. L If there are any documents in the document entrance, you cannot adjust the volume.

  • Page 14: Date And Time

    L You can turn this feature OFF (feature #33 on page 33). For assistance, please visit http://www.panasonic.com/consumersupport 2.6 Your logo You can program your logo (name, company name, etc.) so that it appears on the top of each page sent.

  • Page 15: Your Fax Number

    L To erase all of the characters, press and hold {STOP}. For assistance, please visit http://www.panasonic.com/consumersupport 2.7 Your fax number You can program your fax number so that it appears on the top of each page sent.

  • Page 16: Telephone

    3. Telephone 3 Telephone Automatic Dialing 3.1 Storing names and telephone numbers into the phonebook The unit provides a phonebook (50 items). {SET} {MENU} Press {MENU} repeatedly to display “PHONEBOOK SET”. i {*} Enter the name, up to 16 characters (see page 14 for instructions).

  • Page 17: Caller Id

    3.5.2 Making a call using a one touch dial Press and hold the desired one touch dial key ({1} to {9}). L You can view other one touch dial assignments by pressing {A} or {B}. Lift the handset. 3.5.3 Erasing a one touch dial assignment Press and hold the desired one touch dial key ({1} to {9}).

  • Page 18: Viewing And Calling Back

    3. Telephone 3.7 Viewing and calling back The display will show the number of new calls in standby mode. Example: {A}{B} {CALLER ID} Press {B} to search from the recently received caller information. L If you press {A}, the display order will be reversed.

  • Page 19: Storing Caller Information Into The Phonebook

    3.9.2 Erasing specific caller information {CALLER ID} Press {A} or {B} repeatedly to display the desired item. i {<} i {SET} i {STOP} 3.10 Storing caller information into the phonebook {CALLER ID} Press {A} or {B} repeatedly to display the desired item.

  • Page 20: Fax

    4. Fax 4 Fax Sending Faxes 4.1 Sending a fax manually {FAX START} {A}{B} {MONITOR} Adjust the width of the document guides (1) to fit the actual size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grasps the document.

  • Page 21: Document Requirements

    4.2 Document requirements Minimum document size 128 mm (5") Maximum document size 216 mm ") Effective scanning area L Shaded area will be scanned. 4 mm 208 mm(8 ") 216 mm(8 ") Document weight L Single sheet: 45 g/m to 90 g/m (12 lb.

  • Page 22: Broadcast Transmission

    4. Fax 4.4 Broadcast transmission By storing the phonebook items (page 16) into the broadcast memory, you can send the same document to multiple parties (up to 20). Your programmed items will remain in the broadcast memory, allowing frequent re- use.

  • Page 23: Selecting The Way To Use Your Fax Machine

    Receiving Faxes 4.5 Selecting the way to use your fax machine Depending on your situation, select the way you prefer to use your fax machine. – Use only as a fax (FAX ONLY mode) – Use mostly as a telephone (TEL mode) –...

  • Page 24: Receiving A Fax Manually - Auto Answer Off

    4. Fax 4.6 Receiving a fax manually – Auto answer OFF Note: L By default, the unit reduces the size of the received document to 92 % when printing (See feature #36 on page 33 for details). 4.6.1 Activating TEL mode Set the fax machine to TEL mode by pressing {AUTO ANSWER} repeatedly to display “TEL MODE”.

  • Page 25: Using The Unit With An Answering Machine

    4.8 Using the unit with an answering machine 4.8.1 Setting up the unit and an answering machine Connect the answering machine (1). L Answering machine is not included. L Remove the stopper (2) if attached. Set the number of rings on the answering machine to less than 4.

  • Page 26: Junk Fax Prohibitor (Preventing Fax Reception From Undesired Callers)

    4. Fax 4.9 Junk fax prohibitor (preventing fax reception from undesired callers) If you subscribe to Caller ID service (page 17), this feature prevents fax reception from calls that do not show caller information. Additionally, the fax machine will not accept faxes originated from numbers that match the one on a programmable junk fax prohibitor list.

  • Page 27: Distinctive Ring

    5 Distinctive Ring Distinctive Ring 5.1 Distinctive Ring service When a call is made to one of your phone numbers, the telephone company sends a ring pattern to your telephone line to indicate which number the call is intended for. By setting up this unit for Distinctive Ring, you can make the fax machine automatically start fax reception when a call comes to the fax number.

  • Page 28: Copy

    6. Copy 6 Copy Copying 6.1 Making a copy {A}{B}{>} {START} Adjust the width of the document guides (1) to fit the actual size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grasps the document.
  • Page 29 5. Press {A} or {B} repeatedly to display “COLLATE ON”. i {START} Example: Making 2 copies of a 4-page original document Collated pages Uncollated pages Note: L The unit will store the documents into memory while collating the copies. If memory becomes full while storing, the unit will only print out the stored pages.

  • Page 30: Programmable Features

    7. Programmable Features 7 Programmable Features Features Summary 7.1 Programming {MENU} {SET} {MENU} Press {#} and the 2-digit code. Press the desired command to display the desired setting. L This step may be slightly different depending on the feature. {SET} To exit programming, press {MENU}.

  • Page 31: Basic Features

    7.2 Basic features Feature Feature code Setting the quick setup {#}{0}{0} Setting the date and {#}{0}{1} time Setting your logo {#}{0}{2} Setting your fax {#}{0}{3} number Printing a confirmation {#}{0}{4} report Changing the ring {#}{0}{6} count in FAX ONLY mode Setting the dialing {#}{1}{3} mode...

  • Page 32: Advanced Features

    7. Programmable Features 7.3 Advanced features Feature Feature code Setting the journal {#}{2}{2} report to print automatically Sending documents {#}{2}{3} overseas Sending a fax at a {#}{2}{5} specified time Setting the Caller ID list {#}{2}{6} to print automatically Activating the {#}{3}{1} Distinctive Ring feature Setting the ring pattern...
  • Page 33 Feature Feature code Setting the time {#}{3}{3} adjustment Setting the quick scan {#}{3}{4} Receiving oversized {#}{3}{6} documents Changing the LCD {#}{3}{9} display contrast 7. Programmable Features Selection Using this feature, the unit’s date and time setting will be automatically adjusted when caller information is received. {0} “MANUAL”: Deactivates this features.
  • Page 34 7. Programmable Features Feature Feature code Changing the fax {#}{4}{1} activation code Setting the memory {#}{4}{4} reception alert Setting friendly {#}{4}{6} reception Setting flash time {#}{7}{2} Setting the Caller ID {#}{7}{5} number auto edit feature Setting the connecting {#}{7}{6} tone Selection If you wish to use an extension telephone (page 24) to receive faxes, activate this feature and program the activation code.
  • Page 35 Feature Feature code Resetting advanced {#}{8}{0} features to their default settings 7. Programmable Features Selection {0} “NO” (default) {1} “YES” To reset the advanced features: 1. {MENU} i {#}{8}{0} 2. Press {1} to select “YES”. i {SET} i {SET} i {MENU}...

  • Page 36: Help

    ERROR-NOT YOUR UNIT JUNK FAX PROH. REJECT MEMORY FULL NO DOCUMENT OTHER FAX NOT RESPONDING PRESSED THE STOP KEY For assistance, please visit http://www.panasonic.com/consumersupport Code Cause & Solution 40-42 L A transmission or reception error occurred. Try 46-72 again or check with the other party.

  • Page 37: Error Messages - Display

    “TO PRINT ORDER PRESS HELP” “MEMORY FULL” For assistance, please visit http://www.panasonic.com/consumersupport Cause & Solution L The back cover is open. Close the back cover firmly. L There is something wrong with the unit. Contact our service personnel. L The document was not fed into the unit properly. Re-insert the document. If misfeeding occurs frequently, clean the document feeder rollers (page 45) and try again.

  • Page 38: When A Function Does Not Work, Check Here

    L The other party’s fax machine is busy or has run out of recording paper. Try again. L Please use genuine Panasonic replacement film (page 6). L The ink film is slack. Tighten it (see step 5 on page 9).
  • Page 39 The display exits the Caller ID List while viewing caller information. For assistance, please visit http://www.panasonic.com/consumersupport Cause & Solution L You forced the recording paper into the paper tray too strongly. Remove all of the installed paper, and re-install it gently.
  • Page 40 The display shows “CONNECTING...”, but faxes are not received. For assistance, please visit http://www.panasonic.com/consumersupport Cause & Solution L The telephone line cord is connected to the [EXT] jack on the unit. Connect to the [LINE] jack (page 12). L The other party’s fax machine is busy or has run out of recording paper. Try again.
  • Page 41 L The other party placed the document in their fax machine facing the wrong way. Check with the other party. Please do not reuse the ink film! Please use genuine Panasonic replacement film. Refer to page 6 for further details. L The thermal head is dirty. Clean it (page 46).

  • Page 42: Using An Answering Machine

    L Adjust the width of the document guides to fit the actual size of the document. Please do not reuse the ink film! Please use genuine Panasonic replacement film. Refer to page 6 for further details. L The thermal head is dirty. Clean it (page 46).

  • Page 43: Maintenance

    9 Maintenance Jams 9.1 Recording paper jams 9.1.1 When the recording paper has jammed in the unit The display will show the following. Important: L Remove the recording paper, then remove the paper tray beforehand, otherwise the paper may misfeed or jam. Open the front cover (1), push the green button (2), then open the back cover (3).

  • Page 44: Document Jams

    9. Maintenance Close the back cover securely by pushing down on the dotted area at both ends (8), then close the front cover securely (9). Install the paper tray (page 10), then insert the recording paper gently (page 11). 9.1.2 When the recording paper was not fed into the unit properly The display will show the following.

  • Page 45: Cleaning

    Cleaning 9.3 Document feeder/recording paper feeder/scanner glass cleaning Clean the document feeder/recording paper feeder/scanner glass when: – Documents or recording paper frequently misfeed. – Smudges or black/white lines appear on the original document when sending or copying. Important: L Remove the recording paper, then remove the paper tray beforehand, otherwise the paper may misfeed or jam.

  • Page 46: Thermal Head Cleaning

    9. Maintenance 9.4 Thermal head cleaning If smudges or black/white lines appear on a copied/received document, check whether there is dust on the thermal head. Clean the thermal head to remove the dust. Important: L Remove the recording paper, then remove the paper tray beforehand, otherwise the paper may misfeed or jam.

  • Page 47: General Information

    10 General Information Printed Repor ts 10.1 Reference lists and reports You can print out the following lists and reports for your reference: – “SETUP LIST” – “PHONEBOOK LIST” – “JOURNAL REPORT” – “PRINTER TEST” L If the test print has a smudges, blurred points or lines, clean the thermal head (page 46).
  • Page 48 10. General Information (Based on the ITU-T No. 1 Test Chart in standard resolution.) *1 Transmission speed depends on the contents of the pages, resolution, telephone line conditions and capability of the other party’s machine. *2 Transmission speed is based on the ITU-T No. 1 Test Chart with original mode.

  • Page 49: Fcc And Other Information

    FCC and Other Information 10.3 FCC and Other Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear of this equipment is a label that contains, among other information, a product identifier in the format US:ACJ----------.
  • Page 50 10. General Information NOTE: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation.

  • Page 51: Limited Warranty

    Panasonic ink film, toner cartridge or drum unit, or failures which result from accidents, misuse, abuse, neglect, bug infestation, mishandling, misapplication, alteration, faulty...
  • Page 52 • Send the unit to an authorized servicenter, prepaid and adequately insured. • Do not send your unit to the Panasonic Consumer Electronics Company or to any executive or regional sales office. These locations do not repair consumer products.

  • Page 53: Customer Services

    For out of Limited Warranty technical and troubleshooting support: Panasonic offers two value based, cost effective, solutions: 1. Panasonic Continued Services 900 fee based support: 1 900 FAX HELP (1 900 329 4357) This exceptional service is charged directly to your telephone bill at only $2.49 per minute.
  • Page 54 11. Index 11. Index 11.1 Index # #00 Quick Setup: 13 #01 Date and time: 14 #02 Your logo: 14 #03 Your fax number: 15 #04 Confirmation report: 20 #06 FAX ring count: 31 #13 Dialing mode: 31 #16 Paper size: 31 #17 Ringer tone: 31 #22 Automatic journal report: 20 #23 Overseas mode: 32...
  • Page 55 Reset (Feature #80): 35 Resolution: 28 Ring count FAX ONLY (Feature #06): 31 Ringer tone (Feature #17): 31 Ring pattern for Distinctive Ring (Feature #32): 27 S Sending faxes Broadcast: 22 From memory: 20 Manually: 20 One touch: 21 Phonebook: 21 SETUP LIST: 47 Storing Broadcast: 22...
  • Page 56 Free replacement The Panasonic Fax Advantage Consumer Service Program. Panasonic knows that if your fax machine is not up and running, neither is your business. That’s why we created the Panasonic Fax Advantage Program. Included at no extra cost with the...

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