Triumph Adler 256i User Manual
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Triumph Adler 256i User Manual

Triumph adler 256i; 306i digital multifunctional system copy / print / scan / fax
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256i / 306i

User Manual

256i / 306i
Digital Multifunctional System
Copy / Print / Scan / Fax
A3

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  • Page 1: User Manual

    256i / 306i User Manual 256i / 306i Digital Multifunctional System Copy / Print / Scan / Fax...
  • Page 2 Introduction Thank you for your purchase of this machine. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read this Operation Guide before you start using the machine.

  • Page 3: Table Of Contents

    Contents Preface .....................1-1 Notice ........................... 1-2 Safety Conventions in This Guide ................1-2 Environment ....................... 1-3 Precautions for Use ....................1-3 Legal Restriction on Copying/Scanning ..............1-5 Legal and Safety Information ....................1-6 Legal Information ....................... 1-6 Energy Saving Control Function ................1-9 Automatic 2-Sided Copy Function ................
  • Page 4 Checking the Equipment's Serial Number ................3-10 Checking the Counter ......................3-11 Login/Logout ........................3-12 Login ........................3-12 Logout ........................3-13 Favorites ..........................3-14 Registering Favorites ....................3-14 Editing and Deleting Favorites ................. 3-18 Using Favorites ......................3-20 Application .......................... 3-21 Shortcuts ..........................
  • Page 5 Sending ....................6-1 Basic Operation ........................6-2 Preparation for Sending a Document to a PC ..............6-5 Making a note of the computer name and full computer name ........6-5 Making a note of the user name and domain name ........... 6-6 Creating a Shared Folder, Making a Note of a Shared Folder ........
  • Page 6 System Menu Settings ....................9-3 Language ........................9-5 Report ........................9-5 User Property ......................9-7 Cassette/MP Tray Settings ..................9-8 Common Settings ....................... 9-9 Copy ......................... 9-15 Send ......................... 9-15 Favorites/Application ....................9-16 Internet ........................9-17 Printer ........................9-17 System ........................9-19 Date/Timer .......................
  • Page 7 Appendix ....................11-1 Optional Equipment ......................11-2 Overview of Optional Equipment ................11-2 PF-470 Paper Feeder (single cassette) ..............11-3 PF-471 Paper Feeder (double cassette) ..............11-3 DF-470 Document Finisher ..................11-3 FAX System (U) FAX Kit ..................11-3 Expansion Memory ....................11-3 Card Authentication Kit (B) ..................

  • Page 9: Printing

    Quick Guide Be sure to read Precautions for Use before using this machine. To make copies Simply press the Start key to make copies. You can also fine-tune the copy settings by changing the It copies. paper size, adjusting the density, etc. To print You can print via a network or print a PDF file directly from USB memory.

  • Page 10: To Send Documents

    To send documents You can send scanned images via a network. Or, you can also store scanned images in USB It sends. memory. Administrator tasks Saving What you want Send to Folder Send as E-mail Documents to to do (SMB) USB Memory Connecting Cables Plug the USB...
  • Page 11 To send a FAX As well as sending a FAX via the telephone lines, you can also send a FAX via a network. It faxes. NOTE For more information on setting up and sending a FAX, refer to the FAX Operation Guide. Administrator tasks What you want Send a FAX...

  • Page 12: Menu Map

    Menu Map Copies (page 4-2) Paper Selection (page 3-42) Zoom (page 4-5) Density (page 3-51) Duplex (page 4-8) Combine (page 4-12) Collate/Offset (page 3-44) Functions Original Size (page 3-32) Original Orientation (page 3-34) Mixed Size Originals (page 3-35) Paper Output (page 3-43) Staple (page 3-49) Original Image (page 3-53) EcoPrint (page 4-15)
  • Page 13 One Touch Key (page 6-19) Address Book (page 6-17) Ext. Address Book (refer to Embedded Web Server RX User Guide.) E-mail (page 6-20) Folder (page 6-21) FAX (refer to Fax Operation Guide) WSD Scan (page 6-45) Functions File Format (page 3-58) Original Size (page 3-32) Original Orientation (page 3-34) Mixed Size Originals (page 3-35)
  • Page 14 Job Box (page 5-5) Removable Menu Store File File Format (page 3-58) Memory 2-sided/Book Original (page 3-37) Scan Resolution (page 3-52) Density (page 3-51) File Name Entry (page 3-63) Functions Original Size (page 3-32) Original Orientation (page 3-34) Mixed Size Originals (page 3-35) Storing Size (page 7-15) Color Selection (page 3-60) Original Image (page 3-53)
  • Page 15 Print Job Status (page 8-3) Send Job Status (page 8-4) Store Job Status (page 8-5) Scheduled Job (page 8-5) Print Job Log (page 8-6) Send Job Log (page 8-6) Store Job Log (page 8-6) Scanner (page 8-11) Printer (page 8-12) FAX (page 8-12) Removable Memory (page 8-12) Toner Status (page 8-13)
  • Page 16 Quick Setup Wizard FAX Setup (page 3-26) (page 3-26) Energy Saver Setup (page 3-26) Network Setup (page 3-26) Language (page 9-5) Report (page 9-5) Report Print (page 9-5) Status Page (page 9-5) Font List (page 9-5) Network Status (page 9-5) Service Status (page 9-6) Accounting Report (page 9-6) Sub Address Box List (refer to Fax Operation Guide)
  • Page 17 Cassette/MP Tray Cassette 1 (to 3) (page Paper Size (page 9-8) Settings (page 9-8) 9-8) Media Type (page 9-8) Multi Purpose Tray Paper Size (page 9-8) (page 9-8) Media Type (page 9-8) Common Settings Default Screen (page 9-9) (page 9-9) Sound (page 9-9) Buzzer (page 9-9) Volume (page 9-9)
  • Page 18 Function Defaults (page File Format (page 9-12) 9-12) Original Orientation (page 9-12) Collate/Offset (page 9-12) File Separation (page 9-12) Scan Resolution (page 9-12) Color Selection (page 9-12) Original Image (page 9-12) Background Density Adj. (page 9-12) EcoPrint (page 9-12) Prevent Bleed-through (page 9-12) FAX TX Resolution (refer to Fax Operation Guide) Zoom (page 9-12) Margin (page 9-12)
  • Page 19 Copy (page 9-15) Auto Paper Selection (page 9-15) Auto % Priority (page 9-15) Reserve Next Priority (page 9-15) Auto Image Rotation Action (page 9-15) Send (page 9-15) Dest. Check before Send (page 9-15) Entry Check for New Dest. (page 9-15) Send and Forward Forward (page 9-16) (page 9-16)
  • Page 20 User Login/Job User Login Settings User Login (page 9-30) Accounting (page 9-28) Local User List (page 9-32) Simple login settings Simple Login (page 9-41) (page 9-41) Simple Login Setup (page 9-41) Local User Authorization (page 9-36) Group Authorization Group Authorization (page 9-47) Set.
  • Page 21 System (page 9-19) Network (page 9-19) Host Name (page 9-19) TCP/IP (page 9-19) TCP/IP (page 9-19) IPv4 Settings (page 9-19) IPv6 Settings (page 9-20) Protocol Detail (page 9-21) WSD Scan (page 9-22) WSD Print (page 9-22) Enhanced WSD (page 9-22) Enhanced WSD (SSL) (page 9-22) IPSec (page 9-22) Secure Protocol (page...
  • Page 22 Date/Timer (page 9-24) Date/Time (page 9-24) Date Format (page 9-24) Time Zone (page 9-24) Auto Panel Reset (page 9-24) Panel Reset Timer (page 9-24) Low Power Timer (page 9-24) Auto Sleep (page 9-24) Sleep Level (page 9-25) Sleep Timer (page 9-25) Auto Error Clear (page 9-25) Error Clear Timer (page 9-25) Interrupt Clear Timer (page 9-25)

  • Page 23: Preface

    Preface This chapter explains the following topics: Notice ................................. 1-2 Safety Conventions in This Guide ......................1-2 Environment ............................. 1-3 Precautions for Use ..........................1-3 Legal and Safety Information ..........................1-6 Legal Information ............................. 1-6 Energy Saving Control Function ......................1-9 Automatic 2-Sided Copy Function ......................

  • Page 24: Notice

    Preface > Notice Notice Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

  • Page 25: Environment

    Preface > Notice Environment The service environmental conditions are as follows: • Temperature: 50 to 90.5 °F (10 to 32.5 °C) • Humidity: 15 to 80 % However, adverse environmental conditions may affect the image quality. It is recommended to use the machine at a temperature: around 60.8 to 80.6 °F or less (16 to 27 °C), humidity: around 36 to 65%.
  • Page 26 Preface > Notice Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

  • Page 27: Legal Restriction On Copying/Scanning

    Preface > Notice Legal Restriction on Copying/Scanning It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.

  • Page 28: Legal And Safety Information

    Preface > Legal and Safety Information Legal and Safety Information Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Copyright owner is prohibited. Regarding Trade Names • KPDL is a trademark of Kyocera Corporation. •...

  • Page 29: Open Ssl License

    Preface > Legal and Safety Information Open SSL License Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

  • Page 30: Monotype Imaging License Agreement

    Preface > Legal and Safety Information 4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: “This product includes software written by Tim Hudson (tjh@cryptsoft.com)” THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.

  • Page 31: Energy Saving Control Function

    Preface > Legal and Safety Information 12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party.

  • Page 32: Energy Star (Energy Star®) Program

    Preface > Legal and Safety Information ® Energy Star (ENERGY STAR ) Program We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program. ®...

  • Page 33: About This Operation Guide

    Preface > About this Operation Guide About this Operation Guide This Operation Guide contains the following chapters. Chapter Contents Preface Includes information about operating precautions, trademarks, and this manual. Preparation before Use Provides information about part names, connecting cables, and setting up and configuring the machine.

  • Page 34: Copy Screen

    Preface > About this Operation Guide Job types for which each function can be set are shown with icons. Icon Description Icon Description This function can be set while copying a This function can be set while printing from USB document.

  • Page 35: Originals And Paper Sizes

    Preface > About this Operation Guide Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the original/paper.
  • Page 36 Preface > About this Operation Guide 1-14...

  • Page 37: Preparation Before Use

    Preparation before This chapter explains the following topics: Part Names ................................ 2-2 Machine ..............................2-2 Operation Panel ............................2-6 Touch Panel ............................. 2-7 Determining the Connection Method and Preparing Cables ................2-8 Connection Example ..........................2-8 Preparing Necessary Cables ........................2-9 Connecting Cables ............................

  • Page 38: Part Names

    Preparation before Use > Part Names Part Names Machine 1 Document Processor 2 Platen 3 Original Size Indicator Plates 4 Slit Glass 5 Operation Panel 6 Inner Tray 7 Front Cover 8 Cassette 1 9 USB Memory Slot (A1) 10 Right Cover 1 11 Handles 12 Job Separator Tray...
  • Page 39 Preparation before Use > Part Names 18 19 13 Original Width Guides 14 Original Table 15 Cleaning Cloth Compartment 16 Original Loaded Indicator 17 Toner Container Stopper 18 Toner Container 19 Waste Toner Box 20 Paper Width Guide 21 Paper Length Guide 22 Multi Purpose Tray 23 Paper Width Guide...
  • Page 40 Preparation before Use > Part Names 24 Option Interface Slot 2 25 Network Interface Connector 26 USB Interface Connector (A2) 27 USB Port (B1) 28 Option Interface Slot 1 29 Scanner Lock 30 Main Power Switch 31 Handles 32 Cassette Heater Switch...
  • Page 41 Preparation before Use > Part Names 36 37 33 Top Cover 34 Tray Extension 35 Document Finisher Tray 36 Staple Cover 37 Staple Cartridge Holder 38 Bridge Unit Cover...

  • Page 42: Operation Panel

    Preparation before Use > Part Names Operation Panel Displays the System Menu/Counter Displays the Interrupt Copy screen. screen. Displays the Status/Job Displays the Copy Ends operation (logs out) Cancel screen. screen. on the Administration screen. Puts the machine into Low Power Mode.

  • Page 43: Touch Panel

    Preparation before Use > Part Names Touch Panel Displays the status of the Displays the time and number of Ready to copy. 10:10 equipment as well as necessary Copy Copies copies. operation messages. Paper Zoom Density Selection Auto 100% Normal 0 Displays available functions.

  • Page 44: Determining The Connection Method And Preparing Cables

    Preparation before Use > Determining the Connection Method and Preparing Cables Determining the Connection Method and Preparing Cables Check the method to connect the equipment to a PC or network, and prepare the necessary cables for your environment. Connection Example Determine the method to connect the equipment to a PC or network by referring to the illustration below.

  • Page 45: Preparing Necessary Cables

    Preparation before Use > Determining the Connection Method and Preparing Cables Preparing Necessary Cables Prepare the necessary cables according to the interface you use. Connection Environment Function Necessary Cable Connect a LAN cable to the machine. Printer/Scanner/Scanner (TWAIN/WIA) LAN (10Base-T, 100Base-TX, or 1000BASE-T Shielded) Connect a USB cable to the machine.

  • Page 46: Connecting Cables

    Preparation before Use > Connecting Cables Connecting Cables Connecting LAN Cable The equipment can be connected with a network cable and used as a network printer or network scanner. Power Off. Check that the indicators are off. Connect the machine. Connect the LAN cable to the network interface located on left side of the body.

  • Page 47: Connecting Usb Cable

    Preparation before Use > Connecting Cables Connecting USB Cable The equipment can be connected with a USB cable and used as a printer in an environment where there is no network. Power Off. Check that the indicators are off. Connect the machine. Connect the USB cable to the appropriate interface located on the left side of the body.

  • Page 48: Power On/Off

    Preparation before Use > Power On/Off Power On/Off Power On When the main power indicator is lit... (Recovery from sleep) Main Power indicator Press the Power key. When the main power indicator is off... Turn the main power switch on. IMPORTANT When turning off the main power switch, do not turn on the main power switch again immediately.

  • Page 49: When Turning Off The Main Power Switch

    Preparation before Use > Power On/Off When turning off the main power switch Note that when the main power switch is turned off, the machine will be unable to automatically receive print data from computers or faxes. Press the Power key. Main Power indicator Check that the indicators are off.

  • Page 50: Installing Software

    Preparation before Use > Installing Software Installing Software Install appropriate software on your PC from the included DVD (Product Library) if you want to use the printer function of this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC. Software on DVD (Windows) Express Mode or Custom Mode can be selected for the installation method.

  • Page 51: Installing Printer Driver In Windows

    Preparation before Use > Installing Software NOTE Installation on Windows must be done by a user logged on with administrator privileges. Plug and Play is disabled on this device when in Sleep. Wake the device from Low Power Mode or Sleep before continuing.

  • Page 52: Finish The Installation

    Preparation before Use > Installing Software Install using Express Mode. Select the print system to be installed. If the machine is set to acquire an IP address automatically, select the “Use host name for port name” checkbox. Customize the print system name if the print system is connected via a network. Start installing.

  • Page 53: Uninstalling The Software

    Preparation before Use > Installing Software Uninstalling the Software Perform the following procedure to delete the Software from your computer. NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges. Display the screen. Click on the Start in the Task Bar and then select All Programs, (name of offer company), (name of product), and Uninstall Printing System Library to display the Uninstall Wizard.

  • Page 54: Installing Printer Driver In Macintosh

    Preparation before Use > Installing Software Installing Printer Driver in Macintosh The machine's printer functionality can be used by a Macintosh computer. NOTE Installation on MAC OS must be done by a user logged on with administrator privileges. When printing from a Macintosh computer, set the machine’s emulation to “KPDL” or “KPDL(Auto)”. For details about the configuration method, refer to Printer on page 9-17.

  • Page 55: Configure The Printer

    Preparation before Use > Installing Software Configure the printer. Display the window. Click the IP icon for an IP connection and then enter the IP address and printer name. The number entered in "Address" will automatically appear in "Name". Change if needed. Select the options available for the machine and click Continue.

  • Page 56: Setting Twain Driver

    Preparation before Use > Installing Software Setting TWAIN Driver Register this machine to the TWAIN Driver. Display the screen. Select Start button of the Windows display, All Programs, (Brand Name) and then TWAIN Driver Setting. TWAIN Driver screen appears. Click Add. Configure TWAIN Driver.

  • Page 57: Setting Wia Driver

    Preparation before Use > Installing Software Setting WIA Driver Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 7. Display the screen. Click the Windows Start button and enter Scanner in Program and File Search. Click View scanners and cameras in the search list.

  • Page 58: Energy Saver Function

    Preparation before Use > Energy Saver function Energy Saver function Low Power Mode and Auto Low Power Mode Low Power Mode To activate Low Power Mode, press the Energy Saver key. Touch panel and all indicators on the operation panel will go out to save power except the Energy Saver, Power, and Main Power indicators.

  • Page 59: Sleep And Auto Sleep

    Preparation before Use > Energy Saver function Sleep and Auto Sleep Sleep To enter Sleep, press the Power key. Touch panel and all indicators on the operation panel will go out to save a maximum amount of power except the Main Power indicator. This status is referred to as Sleep.

  • Page 60: Machine Setup Wizard

    Preparation before Use > Machine Setup Wizard Machine Setup Wizard The Machine Setup Wizard is launched when the equipment is turned on for the first time after being installed. System Menu/Counter. 10:10 Machine setup 1. Date/Time 2. Network This wizard will help you set up your machine.

  • Page 61: Embedded Web Server Rx (Settings For E-Mail)

    Preparation before Use > Embedded Web Server RX (Settings for E-mail) Embedded Web Server RX (Settings for E-mail) Embedded Web Server RX is a tool used for tasks such as verifying the operating status of the machine and changing the settings for security, network printing, E-mail transmission and advanced networking. This section explains how to access Embedded Web Server RX and configure e-mail settings.

  • Page 62: Sending E-Mail

    Preparation before Use > Embedded Web Server RX (Settings for E-mail) Sending E-mail Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments. To use this function, this machine must be connected to a mail server using the SMTP protocol. Before sending images loaded onto this machine as E-mail attachments, check the following: •...
  • Page 63 Preparation before Use > Embedded Web Server RX (Settings for E-mail) Item Description Login Password When Other is selected for Authenticate, the password set here will be used for authentication. The maximum length of the login password is 64 characters. SMTP Security Enables or disables the SMTP Security.
  • Page 64 Preparation before Use > Embedded Web Server RX (Settings for E-mail) 2-28...

  • Page 65: Common Operations

    Common Operations This chapter explains the following topics: Loading Paper ..............................3-2 Before Loading Paper ..........................3-2 Loading Paper in the Cassettes ....................... 3-3 Loading Paper in the Multi Purpose Tray ....................3-5 Loading Originals ............................... 3-7 Placing Originals on the Platen ........................ 3-7 Loading Originals in the Document Processor ..................

  • Page 66: Loading Paper

    Common Operations > Loading Paper Loading Paper Paper can be loaded standardly in the cassette and the multi purpose tray. A paper feeder is also available as an option (refer to Optional Equipment on page 11-2). Before Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps. Bend the whole set of sheets to swell them in the middle.

  • Page 67: Loading Paper In The Cassettes

    Common Operations > Loading Paper Loading Paper in the Cassettes The standard cassette will each hold plain paper, recycled paper or color paper. The standard cassette holds up to 500 sheets of plain paper (80 g/m²). The following paper sizes are supported: Ledger, Letter-R, Letter, Legal, Statement-R, Oficio II, A3, B4, A4, A4-R, A5-R, B5, B5-R, Folio, 216 ×...

  • Page 68: Load Paper

    Common Operations > Loading Paper Load paper. IMPORTANT Load the paper with the print side facing up. Before loading the paper, be sure that it is not curled or folded. Paper that is curled or folded may cause paper jams. Ensure that the loaded paper does not exceed the level indicator (see the figure).

  • Page 69: Loading Paper In The Multi Purpose Tray

    Common Operations > Loading Paper Loading Paper in the Multi Purpose Tray The multi purpose tray will hold up to 100 sheets of A4 or smaller plain paper (80 g/m²) or up to 25 sheets of plain paper (80 g/m²) lager than A4. The multi purpose tray accepts paper sizes from A3 to A6 and Hagaki and from Ledger to Statement-R, 8K, 16K-R and 16K.
  • Page 70 Common Operations > Loading Paper Load paper. Insert the paper along the paper width guides into the tray until it stops. IMPORTANT Load the paper with the print side facing down. Curled paper must be uncurled before use. Straighten the top edge if it is curled. When loading paper into the multi purpose tray, check that there is no paper left over in the tray from a previous job before loading the paper.

  • Page 71: Loading Originals

    Common Operations > Loading Originals Loading Originals Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. NOTE Before opening the document processor, be sure that there are no originals left on the original table or on the original eject table.

  • Page 72: Loading Originals In The Document Processor

    Common Operations > Loading Originals Loading Originals in the Document Processor The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. Originals Supported by the Document Processor Weight 45 to 160 g/m² (duplex: 50 to 120 g/m²) Size Maximum A3 to Minimum A5-R Maximum Ledger to Minimum Statement-R...

  • Page 73: Load Originals

    Common Operations > Loading Originals Load Originals. With the side to be scanned face up, insert the leading edge of the original all the way into the document processor. If the original is two-sided, insert with the front side face up. IMPORTANT Ensure that loaded originals do not exceed the level indicator.

  • Page 74: Checking The Equipment's Serial Number

    Common Operations > Checking the Equipment's Serial Number Checking the Equipment's Serial Number The equipment's serial number is printed in the location shown in the figure. XXXXXXXXX NOTE You'll need the equipment's serial number when contacting your Service Representative. Please check the number before contacting your Service Representative. 3-10...

  • Page 75: Checking The Counter

    Common Operations > Checking the Counter Checking the Counter Check the number of pages printed and scanned. Display the screen. System Menu/Counter. 10:10 System Menu Quick Setup Wizard Language Report Counter Use [ ] or [ ] to scroll up and down. Check the counter.

  • Page 76: Login/Logout

    NOTE The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 256i 2500 2500 306i 3000 3000 You will be unable to login if you forget your login user name or login password. In this event, login with administrator privileges and change your login user name or login password.

  • Page 77: Logout

    Common Operations > Login/Logout Log in. Enter login user name and password. 10:10 Login User Name Keyboard 2500 Login Password Keyboard **** Menu Login NOTE If Network Authentication is selected as the user authentication method, either Local or Network can be selected as the authentication destination. Simple Login Select the user to login.

  • Page 78: Favorites

    Common Operations > Favorites Favorites Frequently used functions can be registered as favorites so that they can be called up easily. The following functions are pre-registered on this machine. You can delete these functions as well as register new functions. The functions created by the external software, such as File Management Utility, are also displayed here. •...
  • Page 79 Common Operations > Favorites NOTE Press [Favorites] in the Application screen to return to the Favorites screen. Favorites Select the job type. Select the job type. 10:10 Select how to recall the function. 10:10 Add - Job Type Add - Function Type Copy Program Send...
  • Page 80 Common Operations > Favorites Check the settings. Check the settings and change or add information as needed. [Name] Select the item that you want to change. 10:10 Name Add - Confirmation Input: E-mail Limit: Name Sending Job - E-mail Del. Job Type Multi Sending Number...

  • Page 81: Function Type

    Common Operations > Favorites [Function Type] Select the item that you want to change. 10:10 10:10 Add - Confirmation Function Type Permission Private Program Destination Address Book Wizard Functions Function Type Wizard Cancel < Back Save Cancel Register the favorite. Select the item that you want to change.

  • Page 82: Editing And Deleting Favorites

    Common Operations > Favorites Editing and Deleting Favorites This section describes how to edit name and permission of the registered favorites and how to delete favorites. Display the screen. Select the function. 10:10 Favorites ID Card Copy Paper Saving Copy Scan to PC (Address Entry) Scan to PC...
  • Page 83 Common Operations > Favorites [Permission] 10:10 Document Box. 10:10 Favorites:E-mail TX Permission Permission Shared Private Destination Address Book Shared Functions Function Type Wizard Cancel < Back Save Cancel Configures permission settings for favorites to determine how they are shared with other users. Register the favorite.

  • Page 84: Using Favorites

    Common Operations > Favorites Using Favorites Call up settings from a favorite. Display the screen. Select a favorite. Select the function. 10:10 Favorites ID Card Copy Paper Saving Copy Scan to PC (Address Entry) Scan to PC Scan to E-mail Scan to E-mail (Address Book) (Address Entry)

  • Page 85: Application

    Common Operations > Application Application The functionality of the machine can be expanded by installing applications. Applications that help you perform your daily more efficiently such as a scan feature and an authentication feature are available. For details, consult your sales representative or dealer. For application settings, refer to Favorites/Application on page 9-16.

  • Page 86: Shortcuts

    Common Operations > Shortcuts Shortcuts Frequently used function screens can be registered as shortcuts so that they can be called up easily. Registering Shortcuts You can register up to 2 shortcuts for copying functions, sending functions, and functions set for document box. The following types of shortcuts are available: Private Shortcut Private shortcuts are only available for use by the logged in user.
  • Page 87 Common Operations > Shortcuts Select the function. Select the functions. 10:10 Add - Functions Paper Selection Zoom Density Duplex Cancel < Back Next > Select the function screen to display with the shortcut. Enter the shortcut name. Add - Name Input: Shortcut 1 Limit:...

  • Page 88: Editing And Deleting Shortcuts

    Common Operations > Shortcuts Editing and Deleting Shortcuts Change shortcut number/name or delete shortcut. Display the screen. Ready to copy. 10:10 Ready to copy. 10:10 Copy Copies Functions Original Size Auto Paper Zoom Density Selection Original Orientation Auto 100% Normal 0 Top Edge on Top Mixed Size Originals Duplex...

  • Page 89: Using Shortcuts

    Common Operations > Shortcuts Register the shortcut. 10:10 Edit - Confirmation Number Shortcut 1 Name Shortcut 1 Functions Zoom Cancel < Back Save To delete 10:10 10:10 Add/Edit Shortcut Delete Private Shortcut 1 Edit Private Shortcut 2 Delete Shared Shortcut 1 Shared Shortcut 2 Close Cancel...

  • Page 90: Quick Setup Wizard

    If the user authentication screen appears, enter your login user name and login password and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 256i 2500 2500 306i 3000 3000 Display the screen.
  • Page 91 Common Operations > Quick Setup Wizard Select a function. System Menu/Counter. 10:10 Quick Setup Wizard FAX Setup Energy Saver Setup Network Setup < Back Configure the function. 10:10 System Menu/Counter. FAX Setup 1. Dialing/RX Mode 2. Local FAX Info. 3. Sound Volume 4.

  • Page 92: Help Screen

    Common Operations > Help Screen Help Screen If you have difficulty operating the machine, you can check how to operate it using the touch panel. When the [?] (help) is displayed on the touch panel, you can press it to display the Help screen. Ready to copy.

  • Page 93: Canceling Jobs

    Common Operations > Canceling Jobs Canceling Jobs Cancel any print or send job being executed. Press the Stop key. Cancel a job. When there is a job is being scanned Canceling... 10:10 Job No.: 0001 Job Name: doc00000120101010101010 Scanned Pages Cancel Canceling…...

  • Page 94: Using Various Functions

    Common Operations > Using Various Functions Using Various Functions This section describes common functionality that can be configured for copying, sending, and the document box. Display the screen. Press the key of each function. When using USB memory, plug it into the USB memory slot (A1). Press [Yes] on the displayed screen.

  • Page 95: Common Functionality

    Common Operations > Using Various Functions Common Functionality Functionality related to originals What do you want to do? Reference Page Specify the original size. Original Size page 3-32 Specify the original orientation to scan in the correct direction. Original Orientation page 3-34 Scan mixed size originals.

  • Page 96: Original Size

    Common Operations > Using Various Functions Original Size Scan to Copy Send Specify the original size to be scanned. Auto Automatically detects the size of the original. Metric Select from A3, A4-R, A4, A5-R, A5, A6-R, B4, B5-R, B5, B6-R, B6, Folio, or 216 × 340 mm. Inch Select from Ledger, Letter-R, Letter, Legal, Statement-R, Statement, 11 ×...

  • Page 97: Size Entry

    Common Operations > Using Various Functions [Metric], [Inch], or [Others] Ready to copy. Ready to copy. 10:10 10:10 Original Size Original Size - Metric Auto Metric Inch Others Size Entry Cancel Cancel < Back Use [ ] or [ ] to scroll up and down. Select the original size.

  • Page 98: Original Orientation

    Common Operations > Using Various Functions Original Orientation Scan to Copy Send Select the orientation of the original document top edge to scan correct direction. To use any of the following functions, the document's original orientation must be set. • Duplex •...

  • Page 99: Mixed Size Originals

    Common Operations > Using Various Functions Mixed Size Originals Scan to Copy Send Scans all sheets in the document processor, even if they are of different sizes. Supported Combinations of Originals • B4 and B5 • Ledger and Letter (A3 and A4) •...
  • Page 100 Common Operations > Using Various Functions Select the function. Ready to copy. 10:10 Mixed Size Originals Cancel 3-36...

  • Page 101: 2-Sided/Book Original

    Common Operations > Using Various Functions 2-sided/Book Original Scan to Send Select the type and orientation of the binding based on the original. 1-sided Set when using a 1-sided sheet original. 2-sided* Set when using a 2-sided sheet original that will be bound on the left or right.

  • Page 102: 2-Sided/Book Original

    Common Operations > Using Various Functions Display the screen. Referring to Using Various Functions on page 3-30, display the screen. Send Ready to send. 10:10 10:10 Ready to send. Send Dest. : Functions 2-sided/Book Original Check Recall 1-sided Sending Size Same as Original Size One Touch Key Address Book...
  • Page 103 Common Operations > Using Various Functions Select the type of original. Ready to send. 10:10 Ready to send. 10:10 2-sided/Book Original - Others 2-sided/Book Original - 2-sided/Book Original 2-sided/Book Original 1-sided 1-sided 2-sided (Binding Left/Right) 2-sided (Binding Top) Book (Binding Left) Cancel <...

  • Page 104: Continuous Scan

    Common Operations > Using Various Functions Continuous Scan Scan to Copy Send Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you press [Finish Scan]. Display the screen. Referring to Using Various Functions on page 3-30, display the screen.
  • Page 105 Common Operations > Using Various Functions Finish scanning. Place the originals and press Start key. 10:10 Job No.:0003 Job Name:doc00000320101010101010 Scanned Pages Cancel Finish Scan Start copying, sending, or storing. 3-41...

  • Page 106: Paper Selection

    Common Operations > Using Various Functions Paper Selection Print from Copy Select the cassette or multi-purpose tray that contains the required paper size. NOTE Specify in advance the size and type of the paper loaded in the cassette (refer to Cassette/MP Tray Settings on page 9-8).

  • Page 107: Paper Output

    Common Operations > Using Various Functions Paper Output Print from Copy Set paper output to document finisher or job separator tray. Inner Tray* Places pages face down in the inner tray. Finisher Tray* Places pages face down in the optional document finisher tray. Job Separator Tray Places pages face down in the job separator tray.

  • Page 108: Collate/Offset

    Common Operations > Using Various Functions Collate/Offset Print from Copy Offset the output by page or set. Collate Scan multiple originals and deliver complete sets of copies as required according to page number. Offset Without Document Finisher (Option) When you use offsetting, printed copies are produced after rotating each set (or page) by 90°. NOTE To offset without a document finisher, load the same size paper into a second paper source with a different orientation.
  • Page 109 Common Operations > Using Various Functions Display the screen. Referring to Using Various Functions on page 3-30, display the screen. Press [Collate/Offset]. Ready to copy. 10:10 Copy Copies Paper Zoom Density Selection Auto 100% Normal 0 Duplex Combine Collate/ Offset 1-sided>>1-sided Collate Functions...

  • Page 110: Margin

    Common Operations > Using Various Functions Margin Print from Copy Add margins (white space). In addition, you can set the margin width and the back page margin. Margin Width Input units Margin Width Inch Models -0.75 to 0.75" (in 0.01" increments) Metric Models -18 mm to 18 mm (in 1-mm increments) Margin on the Back Side...
  • Page 111 Common Operations > Using Various Functions Enter the margin width. Ready to copy. 10:10 Margin Cancel Ready to copy. 10:10 Ready to copy. 10:10 Margin - Settings Margin - Margin Margin Left: 6mm L/R(-18 - +18) T/B(-18 - +18) Back Page Same as Front Page Original Orientation Top Edge on Top...
  • Page 112 Common Operations > Using Various Functions [Manual] Ready to copy. 10:10 Ready to copy. 10:10 Margin - Back Page Margin - Back Page Auto L/R(-18 - +18) T/B(-18 - +18) Manual Cancel Cancel < Back Press the text box and use [-]/[+] to enter a value. Select the original orientation.

  • Page 113: Staple

    Common Operations > Using Various Functions Staple Print from Copy Staple documents. In addition, you can specify the staple position. NOTE Stapling requires the document finisher. The following stapling options and orientations are available. Original Orientation: Original Orientation: Top Edge (Back Edge) Left Top Edge (Left top corner) Cassette Paper Load Direction...
  • Page 114 Common Operations > Using Various Functions Select the staple position. [1 staple] or [2 staples] Ready to copy. 10:10 Staple 1 staple 2 staples 2 staples Others Cancel [Others] Ready to copy. 10:10 Staple 1 staple 2 staples 2 staples Others Cancel Select the staple position.

  • Page 115: Density

    Common Operations > Using Various Functions Density Scan to Copy Send Adjust density using 7 levels. Display the screen. Referring to Using Various Functions on page 3-30, display the screen. Copy Scan to USB Ready to copy. 10:10 Ready to store in Box. 10:10 Copy Copies...

  • Page 116: Scan Resolution

    Common Operations > Using Various Functions Scan Resolution Scan to Send Select fineness of scanning resolution. The selectable resolution is [200x100dpi Normal], [200×200dpi Fine], [200×400dpi Super], [300×300dpi], [400×400dpi Ultra], or [600×600dpi]. NOTE The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times.

  • Page 117: Original Image

    Common Operations > Using Various Functions Original Image Scan to Copy Send Select original image type for best results. Text+Photo Best for originals which contain a mixture of text and photos. Photo Best for photographs. Text Sharply renders pencil text and fine lines. Graphic/Map* Best for graphics and maps.

  • Page 118: Sharpness

    Common Operations > Using Various Functions Sharpness Scan to Copy Send Adjust the sharpness of the image. When copying penciled originals with rough or broken lines, clear copies can be taken by adjusting sharpness toward [Sharpen]. When copying images made up of patterned dots such as magazine photos, in which moire* patterns appear, edge softening and weakening of the moire effect can be obtained by setting the sharpness toward [Blur].

  • Page 119: Background Density Adjust

    Common Operations > Using Various Functions Background Density Adjust Scan to Copy Send Remove dark background from originals, such as newspapers. This feature is used with full color and auto color. Background Density Adjust is disabled if Auto Color detects black and white originals.

  • Page 120: Prevent Bleed-Through

    Common Operations > Using Various Functions Prevent Bleed-through Scan to Copy Send Hide background colors and image bleed-through when scanning thin original. Display the screen. Referring to Using Various Functions on page 3-30, display the screen. Press [Functions] and then [Prevent Bleed-through]. Ready to copy.

  • Page 121: Zoom

    Common Operations > Using Various Functions Zoom Scan to Send Reduce or enlarge original to send or store size. 100% Reproduces the original size. Auto Adjust the image to match the send or store size. NOTE Select Sending / Storing Size, when you reduce or enlarge original. Refer to Sending Size on page 6-40 and Storing Size on page 7-15.

  • Page 122: File Format

    Common Operations > Using Various Functions File Format Scan to Send Specify the image file format. In addition, you can adjust the image quality level. Saves or sends a PDF file. You can specify the format that comply with PDF/A. TIFF Saves or sends a TIFF file.
  • Page 123 Common Operations > Using Various Functions Select the file format. [PDF], [TIFF], [JPEG], or [XPS] Ready to send. 10:10 File Format TIFF JPEG Others Cancel [Others] Ready to send. 10:10 File Format TIFF JPEG Others Cancel Next > Select the file format. Ready to send.

  • Page 124: Color Selection

    Common Operations > Using Various Functions Color Selection Scan to Send Select the color mode setting. Auto (Color/Gray) Automatically detects whether the document is color or black and white, and scan color documents in Full Color and black and white documents in Grayscale. Auto (Color/B &...

  • Page 125: Job Finish Notice

    Common Operations > Using Various Functions Job Finish Notice Scan to Print from Copy Send Send e-mail notice when a job is complete. User can be notified of the completion of a copy job while working at a remote desk, saving the time spent waiting beside the machine for copying to finish.
  • Page 126 Common Operations > Using Various Functions Select the e-mail address from an external address book. Ready to copy. 10:10 Job Finish Notice - Settings Address Book Ext. Address Book Address Entry My Address Cancel Next > For details on the External Address Book, refer to Embedded Web Server RX User Guide. Enter the e-mail address directly.

  • Page 127: File Name Entry

    Common Operations > Using Various Functions File Name Entry Scan to Copy Send Add a file name. Additional information such as Job No. and Date and Time can also be set. You can check a job history or job status using the job name, date and time, or job number specified here.

  • Page 128: Priority Override

    Common Operations > Using Various Functions Priority Override Print from Copy Suspend the current job and give a new job top priority. The suspended job resumes after the other job is finished. NOTE This function is not available if current job was an override. Priority override may not be available depending on the status of the current print job and memory usage.

  • Page 129: Copying

    Copying This chapter explains the following topics: Basic Operation ..............................4-2 Copying Functions ............................. 4-4 Zoom ................................ 4-5 Duplex ..............................4-8 Combine ..............................4-12 EcoPrint ..............................4-15 Auto Image Rotation ..........................4-16 Interrupt Copy ..............................4-17...

  • Page 130: Basic Operation

    Copying > Basic Operation Basic Operation Press the Copy key NOTE If the touch panel is turned off, press the Energy Saver key or the Power key and wait for the machine to warm up. Place the originals For details, refer to Loading Originals on page 3-7. Selecting the functions Select the copier’s functions to use.

  • Page 131: Start Copying

    Copying > Basic Operation Start copying Press the Start key to start copying.

  • Page 132: Copying Functions

    Copying > Copying Functions Copying Functions Copy screen shows the commonly used functions. By pressing [Functions], other selectable functions will be shown as a list. Use [ ] or [ ] to select the function. What do you want to do? Reference Page Specify the paper size and type.

  • Page 133: Zoom

    Copying > Copying Functions Zoom Adjust the zoom to reduce or enlarge the image. Auto A3: 141% A5: 70% Adjusts the image to match the paper size. Standard Zoom Adjusts the image to match present sizes. Model Zoom Level (Original Model Zoom Level (Original Copy)

  • Page 134: Zoom Entry

    Copying > Copying Functions Zoom Entry Specify the image size in 1% increment between 25% - 400% of the original. Display the screen. Referring to Basic Operation on page 4-2, display the screen. Ready to copy. 10:10 Copy Copies Paper Zoom Density Selection...
  • Page 135 Copying > Copying Functions [Zoom Entry] Ready to copy. 10:10 Ready to copy. 10:10 Zoom Zoom - Zoom Entry (25 - 400) 100% Auto Standard Zoom Zoom Entry Cancel Next > Cancel < Back Enter the magnification.

  • Page 136: Duplex

    Copying > Copying Functions Duplex Print 1-sided or open book originals to 2-sided, or 2-sided or open book originals to 1-sided. Select the original binding orientation and desired final binding orientation. 1-sided>>1-sided Prints 1-sided to 1-sided. 1-sided>>2-sided Prints 1-sided to 2-sided. 2-sided>>1-sided Prints 2-sided to 1-sided.
  • Page 137 Copying > Copying Functions NOTE The paper sizes supported in 2-sided to 2-sided are Ledger, Letter-R, Letter, Legal, Executive, Statement-R, Oficio II, A3, A4-R, A4, A5-R, B4, B5-R, B5, Folio and 216 × 340 mm. The following sizes of originals and paper are supported in Book to 2-sided mode. Original: Ledger, Letter-R, A3, A4- R, A5-R, B4, B5-R and 8K.
  • Page 138 Copying > Copying Functions Select the desired Duplex option. Ready to copy. 10:10 Duplex - Duplex Duplex 1-sided>>1-sided Cancel < Back Ready to copy. 10:10 Duplex - Duplex 1-sided>>1-sided 1-sided>>2-sided 2-sided>>1-sided Use [ ] or [ ] to scroll up and down. 2-sided>>2-sided Cancel If you choose a 2-sided sheet or book, proceed to Step 3.
  • Page 139 Copying > Copying Functions Select the original orientation. Ready to copy. 10:10 Ready to copy. 10:10 Duplex - Duplex Duplex - Original Orientation Duplex Top Edge on Top 2-sided>>2-sided Binding in Original Top Edge on Left Left/Right Binding in Finishing Left/Right Original Orientation Top Edge on Top...

  • Page 140: Combine

    Copying > Copying Functions Combine Combine 2 or 4 original sheets into 1 copied page. You can select the page layout or the type of boundary lines around the pages. 2 in 1 Copies 2 originals onto each page. 4 in 1 Copies 4 originals onto each page.
  • Page 141 Copying > Copying Functions Display the screen. Referring to Basic Operation on page 4-2, display the screen. Ready to copy. 10:10 Copy Copies Paper Zoom Density Selection Auto 100% Normal 0 Duplex Combine Collate/ Offset 1-sided>>1-sided Collate Functions Favorites Select the function. [2 in 1] or [4 in 1] Ready to copy.
  • Page 142 Copying > Copying Functions Sets the boundary line type. 10:10 Ready to copy. 10:10 Ready to copy. Combine - Others Combine - Border Line Combine None 2 in 1 (L to R/T to B) Border Line Solid Line None Original Orientation Dotted Line Top Edge on Top Positioning Mark...

  • Page 143: Ecoprint

    Copying > Copying Functions EcoPrint Use EcoPrint to save toner when printing. Use this function for test copies or any other occasion when high quality print is not required. Display the screen. Referring to Basic Operation on page 4-2, display the screen. Ready to copy.

  • Page 144: Auto Image Rotation

    Copying > Copying Functions Auto Image Rotation When original and paper source size are the same, but their orientation is different, rotate image 90 degrees. Display the screen. Referring to Basic Operation on page 4-2, display the screen. Ready to copy. 10:10 Ready to copy.

  • Page 145: Interrupt Copy

    Copying > Interrupt Copy Interrupt Copy This function allows you to pause the current jobs in progress when you need to make copies immediately. When interruption copy ends, the machine resumes the paused print jobs. NOTE If the machine is left unused for 60 seconds in interrupt copy mode, interrupt copying is automatically cancelled and printing resumes.
  • Page 146 Copying > Interrupt Copy 4-18...

  • Page 147: Printing

    Printing This chapter explains the following topics: Printing from Applications ..........................5-2 Printing Data Saved on the Printer ........................5-5 Private Print ............................. 5-5 Proof and Hold ............................5-7 Automatic Delete Setting for Temporary Documents ................5-10...

  • Page 148: Printing From Applications

    Printing > Printing from Applications Printing from Applications This section provides basic instructions for printing documents. Instructions are based on interface elements as they appear in Windows 7. You can print documents created on your computer once you install the printer driver from the included DVD (Product Library).
  • Page 149 Printing > Printing from Applications Select the Basic tab. Click Page Sizes button to select the paper size. To print on the special paper such as thick paper, click the Media Type menu and select the media type. Click Source and select the paper source. NOTE If you choose Auto Select, papers are supplied automatically from the paper source loaded with paper of optimum size and type.

  • Page 150: Start Printing

    Printing > Printing from Applications Start printing. Click OK button. NOTE Click the tabs on the print settings screen and configure the print settings as necessary. For more information, refer to the Printing System Driver User Guide. Changing the default printer driver settings (Windows 7) The default printer driver settings can be changed.

  • Page 151: Printing Data Saved On The Printer

    Printing > Printing Data Saved on the Printer Printing Data Saved on the Printer Print data can be saved in the machine's Job Box and printed when needed. Private Print Private Print stores the print data which is printed by using the printer driver as a Private Print. Refer to the Printing System Driver User Guide on how to print a job as Private Print using the printer driver.
  • Page 152 Printing > Printing Data Saved on the Printer Print and delete the document. To print the document Document Box. 10:10 Job Box - Private Print doc 4100908135138 doc 0100908134821 Menu Cancel < Back Print NOTE The password entry screen will be displayed. Enter the password using the numeric keys. Document Box.

  • Page 153: Proof And Hold

    Printing > Printing Data Saved on the Printer Proof and Hold Proof and Hold stores the print data which is printed by using the printer driver as a Proof and Hold Print job. Refer to the Printing System Driver User Guide on how to print a job as Proof and Hold Print job using the printer driver. NOTE RAM disk mode must be enabled.

  • Page 154: Printing And Deleting The Document

    Printing > Printing Data Saved on the Printer Printing and Deleting the Document You can print and delete documents stored in the Proof and Hold box. Display the screen. Document Box. 10:10 Job Box Removable Memory Document Box. 10:10 Job Box Sub Address Box Polling Box Private Print...
  • Page 155 Printing > Printing Data Saved on the Printer To delete Document Box. 10:10 Job Box - Proof and Hold doc 100831170850 doc 100831170814 doc 100831170659 doc 100831170519 Menu Cancel < Back Print...

  • Page 156: Automatic Delete Setting For Temporary Documents

    Printing > Printing Data Saved on the Printer Automatic Delete Setting for Temporary Documents This setting specifies that documents, such as Private Printing, or Proof and Hold Printing, saved temporarily in the job box are automatically deleted after they have been saved for a set time. Temporary documents are not automatically deleted.
  • Page 157 Sending This chapter explains the following topics: Basic Operation ..............................6-2 Preparation for Sending a Document to a PC ....................6-5 Making a note of the computer name and full computer name ..............6-5 Making a note of the user name and domain name ................6-6 Creating a Shared Folder, Making a Note of a Shared Folder ..............

  • Page 158: Sending

    Sending > Basic Operation Basic Operation This machine can send a scanned image as an attachment to an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network. A network environment which enables the machine to connect to a mail server is required in order to send e-mail.
  • Page 159 Sending > Basic Operation Press the Send key NOTE If the touch panel is turned off, press the Energy Saver key or the Power key and wait for the machine to warm up. Place the originals For details, refer to Loading Originals on page 3-7. Specifying destination Ready to send.
  • Page 160 Sending > Basic Operation Start sending Press the Start key to start sending.

  • Page 161: Preparation For Sending A Document To A Pc

    Sending > Preparation for Sending a Document to a PC Preparation for Sending a Document to a PC Check the information that needs to be set on the machine and create a folder to receive the document on your computer. Screens of Windows 7 are used in the following explanation. The details of the screens will vary in other versions of Windows.

  • Page 162: Making A Note Of The User Name And Domain Name

    Sending > Preparation for Sending a Document to a PC Making a note of the user name and domain name Check the domain name and user name for logging onto Windows. Display the window. From the Start menu, select All Programs (or Programs), Accessories and then Command Prompt.

  • Page 163: Creating A Shared Folder, Making A Note Of A Shared Folder

    Sending > Preparation for Sending a Document to a PC Creating a Shared Folder, Making a Note of a Shared Folder Create a shared folder to receive the document in the destination computer. NOTE If there is a workgroup in System Properties, configure the settings below to limit folder access to a specific user or group.
  • Page 164 Sending > Preparation for Sending a Document to a PC Right-click the scannerdata folder and click Share and Advanced sharing. Click the Advanced Sharing button. Make sure that the Sharing tab is selected. In Windows XP, right-click the scannerdata folder and select Sharing and Security... (or Sharing).
  • Page 165 Sending > Preparation for Sending a Document to a PC If the computer name that you made a note of on page 6-5 is the same as the domain name: If the computer name is not shown in [From this location], click the Locations button, select the computer name, and click the OK button.

  • Page 166: Configuring Windows Firewall (For Windows 7)

    Sending > Preparation for Sending a Document to a PC Select Security. Select the user you entered. Make sure that checkmarks appear for the Modify and Read & execute permissions, and click the Close button. In Windows XP, click the Security tab and then click the OK button. Configuring Windows Firewall (for Windows 7) Permit sharing of files and printers and set the port used for SMB transmission.
  • Page 167 Sending > Preparation for Sending a Document to a PC Select the File and Printer Sharing checkbox. Add a port. From the Start menu, select Control Panel, System and Security, and Check firewall status. 6-11...
  • Page 168 Sending > Preparation for Sending a Document to a PC Select Specific local ports, and enter "139". 6-12...
  • Page 169 Sending > Preparation for Sending a Document to a PC Make sure all checkboxes are selected. Enter "Scan to SMB" in "Name" and click Finish. In Windows XP or Windows Vista From the Start menu, select Control Panel, System and Security (or Security Center), and then Check Firewall Status (or Windows Firewall).

  • Page 170: Register The Shared Folder In The Address Book

    Sending > Preparation for Sending a Document to a PC Register the shared folder in the address book Display the screen. Ready to send. 10:10 Send Dest. : Check Recall One Touch Key Address Book Ext Address Book E-mail Folder 10:10 Address Book (All) Functions...
  • Page 171 Sending > Preparation for Sending a Document to a PC Enter the destination. Select the item that you want to change. 10:10 Add - Confirmation Name Sales department 1 E-mail Address Cancel < Back Save Select [SMB]. Enter the destination information. 10:10 Host Name Input:...
  • Page 172 Sending > Preparation for Sending a Document to a PC Confirm the connection status. 10:10 10:10 Menu Host Name PC001 Search Folder from Network Path pc001\ scannerdata Search Folder by Host Name Port Connection Test Login User Name abcdnet\ james.smith Menu Cancel Close...

  • Page 173: Specifying Destination

    Sending > Specifying Destination Specifying Destination Select the destination to which to send an image. Select the destination using either of the following methods. • Choosing from the Address Book (page 6-17) • Choosing by One Touch Key (page 6-19) •...
  • Page 174 Sending > Specifying Destination Destination Search 10:10 Searches by destination name. Address Book (All) Sales department 1 123456 Advanced search by type of registered destination (E- Support department 123@456789.co... mail, Folder (SMB/FTP), FAX or Group). Sales department 1 12345.com Support department 11111.com Menu Cancel...

  • Page 175: Choosing By One Touch Key

    Sending > Specifying Destination Choosing by One Touch Key Select the destination using the One Touch Keys. NOTE For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 6-36. Display the screen. Referring to Basic Operation on page 6-2, display the screen.

  • Page 176: Entering A New E-Mail Address

    Sending > Specifying Destination Entering a New E-mail Address Enter the desired e-mail address. NOTE Access the Embedded Web Server RX beforehand and specify the settings required for sending e-mail. For details, refer to Embedded Web Server RX (Settings for E-mail) on page 2-25. Display the screen.

  • Page 177: Specifying A New Pc Folder

    Sending > Specifying Destination Specifying a New PC Folder Specify either the desired shared folder on a computer or an FTP server as the destination. NOTE Refer to Creating a Shared Folder, Making a Note of a Shared Folder on page 6-7 for details on how to share a folder. Be sure that SMB Protocol or FTP in the Embedded Web Server RX is On.
  • Page 178 Sending > Specifying Destination Select the folder specification method. Ready to send. 10:10 Folder - SMB Search Folder from Network Search Folder by Host Name Enter Folder Path Cancel < Back To search for a folder on a PC on the network, press [Search Folder from Network] or [Search Folder by Host Name].
  • Page 179 Sending > Specifying Destination Enter the destination information. Folder - Host Name Input: PC001 Limit: Del. Cancel Next > Enter the next information. Once you have entered one item, press [Next] to advance to the next item. For send to folder (SMB) Item Data to be entered Max.
  • Page 180 Sending > Specifying Destination Confirm the information. Check the information. Change the information as needed by pressing the item in question. Ready to send. 10:10 Folder - Confirmation Use [ ] or [ ] to scroll up and down. Host Name PC001 Path pc001\ scannerdata...

  • Page 181: Checking And Editing Destinations

    Sending > Specifying Destination Checking and Editing Destinations Check and edit a selected destination. Display the screen. Referring to Specifying Destination on page 6-17, specify the destination. Ready to send. 10:10 Send Dest. : Check bbb@abc.com One Touch Key Address Book Ext Address Book E-mail Folder...

  • Page 182: Sending To Different Types Of Destinations (Multi Sending)

    Sending > Specifying Destination Sending to Different Types of Destinations (Multi Sending) You can specify destinations that combine e-mail addresses, folders (SMB or FTP) and fax numbers*. This is referred to as Multi Sending. This is useful for sending to different types of destination (e-mail addresses, folders, etc.) in a single operation.

  • Page 183: Registering Destinations In The Address Book

    Sending > Registering Destinations in the Address Book Registering Destinations in the Address Book Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a group, enter the group name and select group members from the Address Book. Adding a Contact A maximum of 200 contact addresses can be registered.
  • Page 184 Sending > Registering Destinations in the Address Book Enter the destination name. Add - Name Input: Sales department 1 Limit: Del. Cancel < Back Next > Up to 32 characters can be entered. Refer to Character Entry Method on page 11-7 for details on entering characters. Enter the destination.
  • Page 185 Sending > Registering Destinations in the Address Book Confirm the connection status. 10:10 10:10 Menu Host Name PC001 Search Folder from Network Path pc001\ scannerdata Search Folder by Host Name Port Connection Test Login User Name abcdnet\ james.smith Menu Cancel Close Connected.
  • Page 186 Sending > Registering Destinations in the Address Book 10:10 Host Name Path Port Login User Name Menu Cancel Enter the address number. Select the item that you want to change. 10:10 10:10 Add - Confirmation Address Number (000 - 250) Address Number Auto Cancel...

  • Page 187: Adding A Group

    Sending > Registering Destinations in the Address Book Adding a Group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 50 groups can be added in the Address Book. Before adding a group in the Address Book, the contacts to be included in the group must be added first.
  • Page 188 Sending > Registering Destinations in the Address Book Enter the group name. Add - Name Input: Support department Limit: Del. Cancel < Back Next > Up to 32 characters can be entered. Refer to Character Entry Method on page 11-7 for details on entering characters. Select the members (destinations).
  • Page 189 Sending > Registering Destinations in the Address Book You can also press [Menu] to perform a more detailed search. 10:10 10:10 Address Book (All) Menu Narrow Down Sales department 1 0123456 Search (Name) Sales department 1 Search(No.) Support department 0234567 Sort (Name) Support department Menu...

  • Page 190: Editing And Deleting Address Book Entries

    Sending > Registering Destinations in the Address Book Editing and Deleting Address Book Entries Edit and delete the destinations (contacts) you added to the Address Book. Display the screen. Ready to send. 10:10 Send Dest. : Check Recall One Touch Key Address Book Ext Address Book E-mail...
  • Page 191 Sending > Registering Destinations in the Address Book 10:10 Address: Sales department 1 Name Sales department 1 E-mail Address Cancel < Back Save To delete a member (group) To delete a member from a group, select the destination you wish to delete and press [(Delete)] (the trash can icon).

  • Page 192: Adding A Destination On One Touch Key

    Sending > Adding a Destination on One Touch Key Adding a Destination on One Touch Key Add a new destination (contact or group) on One Touch Key. Adding a Destination Add a new destination (contact or group). A maximum of 100 destinations can be registered. To register a destination to a One Touch Key, it must first be registered in the Address Book.
  • Page 193 Sending > Adding a Destination on One Touch Key You can also press [Menu] to perform a more detailed search. Select the address. 10:10 10:10 Address Book (All) Menu Narrow Down 0123456 Sales department 1 Search (Name) Sales department 1 Search(No.) Support department 0234567 Sort (Name)

  • Page 194: Editing And Deleting One Touch Key

    Sending > Adding a Destination on One Touch Key Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key. Display the screen. Use [ ] or [ ] to scroll up and down. System Menu/Counter.

  • Page 195: Sending Functions

    Sending > Sending Functions Sending Functions Send screen shows the commonly used functions. By pressing [Functions], other selectable functions will be shown as a list. Use [ ] or [ ] to select the function. What do you want to do? Reference Page Select the file format for images being sent.

  • Page 196: Sending Size

    Sending > Sending Functions Sending Size Select size of image to be sent. Same as Original Size Automatically sends the same size as the original. Metric Select from A3, A4, A5, A6, B4, B5, B6, Folio or 216 × 340 mm. Inch Select from Ledger, Letter, Legal, Statement, 11 ×...
  • Page 197 Sending > Sending Functions [Metric], [Inch] or [Others] Ready to send. 10:10 Ready to send. 10:10 Sending Size Sending Size - Metric Same as Metric Inch Original Size Others Cancel Cancel < Back Use [ ] or [ ] to scroll up and down. Select the desired size.

  • Page 198: File Separation

    Sending > Sending Functions File Separation Create several files by dividing scanned original data page by page, and send the files. NOTE Three-digit serial number such as abc_001.pdf, abc_002.pdf... is attached to the end of the file name. Display the screen. Referring to Basic Operation on page 6-2, display the screen.

  • Page 199: E-Mail Subject/Body

    Sending > Sending Functions E-mail Subject/Body Add subject and body when sending a document. NOTE The subject can include up to 60 characters, and the body can include up to 500 characters. Display the screen. Referring to Basic Operation on page 6-2, display the screen. Ready to send.

  • Page 200: Ftp Encrypted Tx

    Sending > Sending Functions FTP Encrypted TX Encrypt images when using FTP. Encryption secures the document transmission. NOTE To use FTP encryption, set SSL to [On] in the Secure Protocol settings. For details, refer to Secure Protocol on page 9-22. Display the screen.

  • Page 201: Wsd Scan

    Sending > WSD Scan WSD Scan WSD Scan saves images of originals scanned on this machine as files on a WSD-compatible computer. NOTE To use WSD Scan, confirm that the computer used for WSD scanning and the machine is network-connected, and WSD Scan (page 9-22) is set to [On] in the network settings.
  • Page 202 Sending > WSD Scan Display the screen. Ready to send. 10:10 Ready to send. 10:10 Send Dest. : Send Dest. : Check Check Recall Recall One Touch Key Address Book Ext Address Book WSD Scan E-mail Folder Functions Favorites Functions Favorites Scan the originals.
  • Page 203 Sending > WSD Scan Procedure from Your Computer Ready to send. 10:10 WSD Scan From Computer From Operation Panel Cancel Use the software installed on the computer to send the images. 6-47...

  • Page 204: Scanning Using Twain

    Sending > Scanning using TWAIN Scanning using TWAIN This section explains how to scan an original using TWAIN. The procedure for scanning using the TWAIN driver is explained as an example. The WIA driver is used in the same way. Display the window.
  • Page 205 Sending > Scanning using TWAIN Item Detail Imaging Color Settings This setting specifies the type of color for the image. Resolution This setting specifies the dpi (dots per inch), or sharpness, for the image. Image Quality This setting specifies the overall image quality. Make sure your selection matches the original that you are scanning.
  • Page 206 Sending > Scanning using TWAIN 6-50...

  • Page 207: Document Box

    Document Box This chapter explains the following topics: What is Document Box? ............................ 7-2 Printing Documents Stored in Removable USB Memory ................... 7-3 Saving Documents to USB Memory (Scan to USB) ................... 7-6 Removing USB Memory ............................ 7-9 Functions for Document Box ..........................7-10 Duplex ..............................

  • Page 208: What Is Document Box

    Document Box > What is Document Box? What is Document Box? A document box is a place in machine memory that can be used to store document data scanned from the machine, a print job from a computer, or fax data. The following types of document boxes are available.

  • Page 209: Printing Documents Stored In Removable Usb Memory

    Document Box > Printing Documents Stored in Removable USB Memory Printing Documents Stored in Removable USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. The following file types can be printed: •...

  • Page 210: Enter The Quantity

    Document Box > Printing Documents Stored in Removable USB Memory Display the screen. Document Box. 10:10 Document Box. 10:10 Removable Memory Removable Memory 11-3-3.JPG 7-9-2.JPG 1/25 Menu Cancel Print Menu Cancel Print When the machine reads the USB memory, Removable Memory screen may appear. NOTE If the screen does not appear, press the Document Box key and then [Removable Memory].
  • Page 211 Document Box > Printing Documents Stored in Removable USB Memory Select the functions. Ready to print from Box. 10:10 Print Copies Paper Collate/ Duplex Selection Offset Collate 1-sided Functions Cancel Select the function to use for Document Box. Press [Functions] to display other functions. For details, refer to Functions for Document Box on page 7-10.

  • Page 212: Saving Documents To Usb Memory (Scan To Usb)

    Document Box > Saving Documents to USB Memory (Scan to USB) Saving Documents to USB Memory (Scan to USB) This function allows you to store scanned image files in USB memory connected to the machine. You can store files in PDF, TIFF, JPEG or XPS format.
  • Page 213 Document Box > Saving Documents to USB Memory (Scan to USB) Display the screen. Document Box. 10:10 Removable Memory 1/25 Menu Cancel Print When the machine reads the USB memory, Removable Memory screen may appear. NOTE If the screen does not appear, press the Document Box key and then [Removable Memory].
  • Page 214 Document Box > Saving Documents to USB Memory (Scan to USB) Start storing. Press the Start key to start storing. Remove the USB memory. For details, refer to Removing USB Memory on page 7-9.

  • Page 215: Removing Usb Memory

    Document Box > Removing USB Memory Removing USB Memory Certain operations must be performed on the screen before USB memory can be removed. IMPORTANT Be sure to follow the proper procedure to avoid damaging the data or USB memory. Display the screen. Document Box.

  • Page 216: Functions For Document Box

    Document Box > Functions for Document Box Functions for Document Box Print or Store file screen in Document Box shows the commonly used functions. By pressing [Functions], other selectable functions will be shown as a list. Use [ ] or [ ] to select the function.

  • Page 217: Duplex

    Document Box > Functions for Document Box Duplex Print a document 1-sided or 2-sided. Select the original binding orientation and desired final binding orientation. 2-sided Print a 2-sided document so that the sheets are aligned properly for binding on the left or right 2-sided Print a 2-sided document so that the sheets are aligned properly for binding on the top.

  • Page 218: Encrypted Pdf Password

    Document Box > Functions for Document Box Encrypted PDF Password Enter the preassigned password to print the PDF data. Display the screen. Referring to Printing Documents Stored in Removable USB Memory on page 7-3, display the screen. Ready to print from Box. 10:10 Ready to print from Box.

  • Page 219: Jpeg/Tiff Print

    Document Box > Functions for Document Box JPEG/TIFF Print Select the image size when printing JPEG or TIFF files. Paper Size Fit the image size to the selected paper size. Image Resolution Print at resolution of the actual image. Print Resolution Fit the image size to the print resolution.

  • Page 220: Xps Fit To Page

    Document Box > Functions for Document Box XPS Fit to Page Reduces or enlarges the image size to fit to the selected paper size when printing XPS files. Display the screen. Referring to Printing Documents Stored in Removable USB Memory on page 7-3, display the screen.

  • Page 221: Storing Size

    Document Box > Functions for Document Box Storing Size Select size of image to be stored. Same as Original Size Store an image the same size as the original. Metric Select from A3, A4, A5, A6, B4, B5, B6, Folio or 216 × 340 mm. Inch Select from Ledger, Letter, Legal, Statement, 11 ×...
  • Page 222 Document Box > Functions for Document Box [Metric], [Inch] or [Others] Ready to store in Box. 10:10 Ready to store in Box. 10:10 Storing Size Storing Size - Metric Same as Metric Inch Original Size Others Cancel Cancel < Back Use [ ] or [ ] to scroll up and down.

  • Page 223: Status / Job Cancel

    Status / Job Cancel This chapter explains the following topics: Checking Job Status ............................8-2 Details of the Status Screens ........................8-3 Checking Job History ............................8-6 Sending the Log History ............................. 8-7 Setting the Destination ..........................8-8 Automatic Log History Transmission ....................... 8-9 Manual Log History Transmission ......................

  • Page 224: Checking Job Status

    Status / Job Cancel > Checking Job Status Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the touch panel in four different screens - Printing Jobs, Sending Jobs, Storing Jobs, and Scheduled Jobs.

  • Page 225: Details Of The Status Screens

    Status / Job Cancel > Checking Job Status Details of the Status Screens Print Job Status Screen Status/Job Cancel. 10:10 Print Job Status 0089 doc0000892010092514... 5/23 Cancel Pause All Close Print Jobs Item/Key Detail — Icons that indicate the job type Copy job Printer job Job from Document Box...

  • Page 226: Send Job Status Screen

    Status / Job Cancel > Checking Job Status Send Job Status screen Status/Job Cancel. 10:10 Send Job Status 0005 0123456 Process Menu Cancel Close Display/Key Detail — Icons that indicate the job type Sending Job FAX Sending Job Folder (SMB/FTP) Sending Job E-mail Sending Job Application Sending Job Mixed (Multiple)

  • Page 227: Store Job Status Screen

    Status / Job Cancel > Checking Job Status Store Job Status screen Status/Job Cancel. 10:10 Store Job Status 0016 doc0000162010082913... Storing Cancel Close Display/Key Details — Icons that indicate the job type Storing Job Scan Storing Job Printer Storing Job FAX [Cancel] Select the job you want to cancel from the list, and press this key.

  • Page 228: Checking Job History

    Status / Job Cancel > Checking Job History Checking Job History Check the history of completed jobs. Available Job History Screens The job histories are displayed separately in three screens - Printing Jobs, Sending Jobs, and Storing Jobs. The following job histories are available. Print Job Log Copy Send Job Log...

  • Page 229: Sending The Log History

    Status / Job Cancel > Sending the Log History Sending the Log History You can send the log history by e-mail. You can either send it manually as needed or have it sent automatically whenever a set number of jobs is reached. Display the screen.

  • Page 230: Setting The Destination

    Status / Job Cancel > Sending the Log History Setting the Destination Set the destination to which log histories are sent. Display the screen. Referring to Sending the Log History on page 8-7, display the screen. System Menu/Counter. 10:10 System Menu/Counter. 10:10 Report - Sending Log History Sending Log History - Destination...

  • Page 231: Automatic Log History Transmission

    Status / Job Cancel > Sending the Log History Automatic Log History Transmission This function automatically sends the log history to the specified destinations whenever a set number of jobs has been logged. Display the screen. Referring to Sending the Log History on page 8-7, display the screen. System Menu/Counter.

  • Page 232: Setting E-Mail Subject

    Status / Job Cancel > Sending the Log History Setting E-mail Subject Set the subject automatically entered when sending log histories by E-mail. Display the screen. Referring to Sending the Log History on page 8-7, display the screen. System Menu/Counter. 10:10 Report - Sending Log History Send Log History...

  • Page 233: Check Of Device Status

    Status / Job Cancel > Check of Device Status Check of Device Status Configure the devices/lines installed or connected to this machine or check their status. You can also control devices depending on their status. Display the screen. Status/Job Cancel. 10:10 Status Print Job Log...

  • Page 234: Removable Memory

    Status / Job Cancel > Check of Device Status Printer Status/Job Cancel. 10:10 Printer Ready. Error information such as paper jam, out of toner, or out of paper, and status such as waiting or printing are displayed. FAX (Option) Status/Job Cancel. 10:10 Receiving...

  • Page 235: Checking The Remaining Amount Of Toner And Paper

    Status / Job Cancel > Checking the Remaining Amount of Toner and Paper Checking the Remaining Amount of Toner and Paper Check the remaining amount of toner, paper, and staples on the touch panel. Display the screen. Status/Job Cancel. 10:10 Status Printer Running...
  • Page 236 Status / Job Cancel > Checking the Remaining Amount of Toner and Paper Staple Status Status/Job Cancel. 10:10 Staple Staple You can check the status of staples 8-14...

  • Page 237: Setup, Registration, And User Management

    Setup, Registration, and User Management This chapter explains the following topics: System Menu ..............................9-2 Operation Method ............................ 9-2 System Menu Settings ..........................9-3 Report ..............................9-5 User Property ............................9-7 Cassette/MP Tray Settings ........................9-8 Common Settings ............................ 9-9 Copy ..............................

  • Page 238: System Menu

    Enter login user name and password. 10:10 Login User Name Model Name Login Login Keyboard User Name Password Login Password Keyboard 256i 2500 2500 306i 3000 3000 Menu Login Refer to System Menu Settings on the following page and configure as needed.

  • Page 239: System Menu Settings

    Setup, Registration, and User Management > System Menu System Menu Settings System Menu include; Item Description Reference Page Quick Setup Wizard The Quick Setup Wizard configures Fax, Network and Energy Saver 3-26 settings. Language Select the language displayed on the touch panel. Report Print reports to check the machine settings and status.
  • Page 240 Setup, Registration, and User Management > System Menu Item Description Reference Page Address Book/One Touch Configures Address Book and One Touch Key settings. For details on — Address Book, refer to Registering Destinations in the Address Book on page 6-27 and for details on One Touch Key, refer to Adding a Destination on One Touch Key on page 6-36.

  • Page 241: Language

    Setup, Registration, and User Management > System Menu Language Item Description Language Select the language displayed on the touch panel. Value: English, Deutsch, Français, Español, Italiano, Nederlands, Русский, Português Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured.

  • Page 242: Result Report Settings

    Setup, Registration, and User Management > System Menu Item Description Service Status Prints the service status. More detailed information is available than on the Status Page. Service personnel usually print the service status pages for maintenance purpose. Accounting Report Prints the accounting report, allowing you to check the accounts that have been registered on the machine.

  • Page 243: User Property

    Setup, Registration, and User Management > System Menu User Property Allows you to view information about logged in users and edit some of that information. For details on User Login, refer to User Login Administration on page 9-28. Item Description User Name Changes the name shown on the user list.

  • Page 244: Multi Purpose Tray

    Setup, Registration, and User Management > System Menu Cassette/MP Tray Settings Select paper size and media type for Cassette 1 to 3 and multi purpose tray. Cassette1 (to 3) Item Description Paper Size Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 and 3). Value Auto: Automatically detect paper size.

  • Page 245: Common Settings

    Setup, Registration, and User Management > System Menu Common Settings Configures overall machine operation. Default Screen Item Description Default Screen Select the screen appearing right after start-up (default screen). Value: Copy, Send, FAX, Document Box, Favorites/Application, Status Sound Item Description Buzzer Set options for buzzer sound during the machine operations.

  • Page 246: Paper Settings

    Setup, Registration, and User Management > System Menu Paper Settings Item Description Custom Paper Size Set up frequently-used custom paper size. To register a custom paper size, press [On] and enter the desired size. The custom size option is displayed on the screen to select paper set in the multi purpose tray. Value Custom: Off, On Size Entry...
  • Page 247 Setup, Registration, and User Management > System Menu Media Type Setting Select the media type you wish to change. Y: Available N: Not available Paper Light Normal 1 Normal 2 Normal 3 Heavy 1 Heavy 2 Heavy 3 Extra Weight Heavy Weight (g/m²) 45 g/m²...

  • Page 248: Function Defaults

    Setup, Registration, and User Management > System Menu Function Defaults Item Description File Format Select the default type of the files to be sent. Value: PDF, TIFF, JPEG, XPS Original Orientation Set the original orientation defaults. Value: Top Edge Top, Top Edge Left Collate/Offset Set the defaults for Collate/Offset.

  • Page 249: Preset Limit

    Setup, Registration, and User Management > System Menu Item Description FTP Encrypted TX Set the default value for document encryption during transmission. Value: Off, On NOTE: This setting is displayed when the secure protocol [SSL] setting is [On]. JPEG/TIFF Print Select the image size (resolution) when printing JPEG or TIFF file.

  • Page 250: Error Handling

    Setup, Registration, and User Management > System Menu Error Handling Item Description Duplexing Error Select what to do when duplex printing is not possible for the selected paper size and media type. Value 1-sided: Printed in 1-sided Display Error: Message to cancel printing is displayed. Finishing Error Select alternative actions when finishing (stapling or offsetting) is not available for the selected paper size or media type.

  • Page 251: Copy

    Setup, Registration, and User Management > System Menu USB Keyboard Type Item Description USB Keyboard Type Select the type of USB keyboard that you want to use. Value: US-English, US-English with Euro, French, German Offset One Page Documents Item Description Offset One Page Documents Set whether one-page documents are sorted.

  • Page 252: Favorites/Application

    Setup, Registration, and User Management > System Menu Item Description Send and Forward Set whether to send the original to another destination and store it when sending images. Forward Set the rule to send the original. Multiple rules can be selected. Value Forward: Off, On Rule: FAX, E-mail, Folder(SMB), Folder(FTP)

  • Page 253: Internet

    Setup, Registration, and User Management > System Menu Internet Set the proxy for connection to the Internet from an application. Item Description Proxy Specify the proxy settings. Value: Off, On Use Same Proxy Set whether or not the same proxy server is used for all protocols. If the same proxy server is not used, select [Off].
  • Page 254 Setup, Registration, and User Management > System Menu Item Description Form Feed TimeOut Receiving print data from the computer, the machine may sometimes wait if there is no information signaling that the last page does not have any more data to be printed. When the preset timeout passes, the machine automatically prints paper.

  • Page 255: System

    Setup, Registration, and User Management > System Menu System Configures machine system settings. Network Configures network settings. Host Name Item Description Host Name Check the host name of the machine. TCP/IP Item Description TCP/IP Set up TCP/IP to connect to the Windows network.* Value: Off, On IPv4 Settings Set up TCP/IP (IPv4) to connect to the network.
  • Page 256 Setup, Registration, and User Management > System Menu Item Description IPv6 Settings Set up TCP/IP (IPv6) to connect to the network. The IPv6 setting is available when selecting [On] for [TCP/IP].* IPv6 Sets whether to use IPv6. Value: Off, On Manual Setting Manually specify the IP address, prefix length, and gateway address of TCP/IP (IPv6).
  • Page 257 Setup, Registration, and User Management > System Menu Item Description Protocol Detail The table below lists the network related function settings. The network related functions are available when [TCP/IP] is [On]. NetBEUI Selects whether or not to receive documents using NetBEUI.* Value: Off, On Select whether or not to receive documents using LPD as the network protocol.* Value: Off, On...

  • Page 258: Secure Protocol

    Setup, Registration, and User Management > System Menu WSD Scan Item Description WSD Scan Select whether or not to use WSD Scan.* Value: Off, On After changing the setting, restart the system or turn the machine OFF and then ON. WSD Print Item Description...

  • Page 259: Interface Block Setting

    Setup, Registration, and User Management > System Menu Item Description SMTP Security Select the communication protocol according to the type of security employed by the SMTP server. This setup is available when SSL is [On]. Value: Off, SSL/TLS, STARTTLS POP3 Security (User 1) Select the communication protocol according to the type of security employed by the POP3 server.

  • Page 260: Date/Timer

    Setup, Registration, and User Management > System Menu Optional Memory Item Description Optional Memory When optional memory is installed, select the memory allocation scheme based on the application in which you are using the equipment.* Value: Printer Priority, Normal, Copy Priority After changing the setting, restart the system or turn the machine OFF and then ON.
  • Page 261 Setup, Registration, and User Management > System Menu Item Description Sleep Level Select the Sleep level. Set the Energy Saver mode to reduce power consumption even more than normal Sleep mode. Value: Quick Recovery, Energy Saver NOTE: If the optional Gigabit Ethernet Board is installed, Energy Saver cannot be specified.

  • Page 262: Adjustment/Maintenance

    Setup, Registration, and User Management > System Menu Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. Item Description Density Adjustment Adjust density. Copy Adjust copy density. Adjustment can be made in 7 levels. Value: -3 (Lighter), -2, -1, 0 (Normal), +1, +2, +3 (Darker) Send/Box Adjust scan density when sending or storing the data in Document Box.
  • Page 263 Setup, Registration, and User Management > System Menu Item Description Tone Curve Adjustment After prolonged use, or from the effects of surrounding temperature or humidity, the hue of printed color output may shift or color drift may occur. Use this function to correct color settings when the color of a finished copy does not match the original.

  • Page 264: User Login Administration

    Setup, Registration, and User Management > User Login Administration User Login Administration User login administration specifies how the user access is administered on this machine. Enter correct login user name and password for user authentication to login. Access are in three levels - User, Administrator, and Machine Administrator. The security levels can be modified only by the machine administrator.

  • Page 265: User Login Settings

    The factory default login user name and login password are set as shown below. Enter login user name and password. 10:10 Login User Name Model Name Login Login Keyboard User Name Password Login Password 256i 2500 2500 Keyboard 306i 3000 3000 Menu Login Configure the function. System Menu/Counter.

  • Page 266: Enabling/Disabling User Login Administration

    Setup, Registration, and User Management > User Login Administration Enabling/Disabling User Login Administration This enables user login administration. Select one of the following authentication methods: Local Authentication User authentication based on user properties on the local user list stored in the machine. Network Authentication User authentication based on Authentication Server.
  • Page 267 Setup, Registration, and User Management > User Login Administration Enter a domain name. System Menu/Counter. 10:10 Network Authentication - Domain Name User Login - Network Authentication Input: Limit: Server Type Kerberos Del. Host Name Domain Name Cancel < Back Save Cancel When selecting [NTLM] or [Kerberos] as the server type, enter a domain name of 256 characters or less.

  • Page 268: Adding A User

    By default, one of each default user with machine administrator rights and administrator privileges is already stored. Each user's properties are: Machine Administrator • User Name: DeviceAdmin • Login User Name: 256i - 2500, 306i - 3000 • Login Password: 256i - 2500, 306i - 3000 • Access Level: Machine Administrator Administrator •...

  • Page 269: User Name

    Setup, Registration, and User Management > User Login Administration Display the screen. Referring to User Login Settings on page 9-29, display the screen. System Menu/Counter. 10:10 System Menu/Counter. 10:10 User Login/Job Acco... - User Login Setting User Login S... - Local User List User Login Admin Admin...
  • Page 270 Setup, Registration, and User Management > User Login Administration Check the settings. Check the settings and change or add information as needed. [User Name] Select the item that you want to change. 10:10 User Name Add - Confirmation Input: User A Limit: User Name User A...

  • Page 271: Local Authorization

    Setup, Registration, and User Management > User Login Administration [E-mail Address] Select the item that you want to change. 10:10 E-mail Address Add - Confirmation Input: abc@def.com Limit: E-mail Address Del. Access Level User My Panel Local Authorization Cancel < Back Save Cancel [Access Level]...

  • Page 272: Local User Authorization

    Setup, Registration, and User Management > User Login Administration Local User Authorization Enables local user authorization. Job use can be prohibited for specific users. Set when adding a user (see page 9-32) or editing and deleting users (see page 9-38). Display the screen.

  • Page 273: My Panel

    Setup, Registration, and User Management > User Login Administration My Panel Registers settings for individual users. Settings registered here can be applied simply by logging in. Set when Adding a User (see page 9-32) or Editing and Deleting Users (see page 9-38). Environments in which shortcut can be configured Language Select the language displayed on the touch panel.

  • Page 274: Editing And Deleting Users

    Setup, Registration, and User Management > User Login Administration Editing and Deleting Users User properties can be changed and users can be deleted. Display the screen. Referring to User Login Settings on page 9-29, display the screen. System Menu/Counter. 10:10 User Login/Job Acco...

  • Page 275: Account Name

    Setup, Registration, and User Management > User Login Administration [Login Password] System Menu/Counter. 10:10 Login Password User:User A Input: Limit: User Name User A Del. Login User Name User A Login Password ********** Others Account Name Cancel Save Cancel Next > Enter the same login password twice for confirmation purposes.
  • Page 276 Setup, Registration, and User Management > User Login Administration [Local Authorization] System Menu/Counter. 10:10 System Menu/Counter. 10:10 User:User A Local Authorization Printer E-mail Address Copy Access Level Administrator My Panel Send Local Authorization FAX Transmission Cancel Save Cancel Use [ ] or [ ] to scroll up and down.

  • Page 277: Simple Login

    Setup, Registration, and User Management > User Login Administration Simple Login The simple login function allows users to log in simply by selecting a user name. Users must be registered in advance to use this functionality. For details, refer to Adding a User on page 9-32. Simple Login Settings Enable simple login.
  • Page 278 Setup, Registration, and User Management > User Login Administration System Menu/Counter. 10:10 System Menu/Counter. 10:10 User Login/Job Acco... - User Login Setting User Login/Job Acc... - Simple Login Settings User Login Simple Login Local Authentication Local User List Simple Login Setup Simple login settings System Menu/Counter.
  • Page 279 Setup, Registration, and User Management > User Login Administration Network user System Menu/Counter. 10:10 Login User Name Add - Network User Input: Limit: Login User Name Del. Keyboard Login Password Keyboard Cancel < Back Next > Cancel Login Password System Menu/Counter. 10:10 Add - Network User Input:...
  • Page 280 Setup, Registration, and User Management > User Login Administration [User] Select the item that you want to change. 10:10 System Menu/Counter. 10:10 Add - Confirmation User Name User A Local User User User A Network User Password Login Icon Male 1 Cancel <...

  • Page 281: Edit Or Delete A User

    Setup, Registration, and User Management > User Login Administration System Menu/Counter. 10:10 System Menu/Counter. 10:10 User Login/Job Acco... - User Login Setting User Login/Job Acc... - Simple Login Settings User Login Simple Login Local Authentication Local User List Simple Login Setup Simple login settings Local User Authorization <...
  • Page 282 Setup, Registration, and User Management > User Login Administration [Icon] System Menu/Counter. 10:10 System Menu/Counter. 10:10 Edit Icon Male 1 Male 2 Female 1 Name User A Female 2 Soccer Tennis User User A Basket Piano Guitar Password Login Trumpet Bicycle Icon Male 1...

  • Page 283: Group Authorization

    Setup, Registration, and User Management > User Login Administration Group Authorization Set restrictions of the machine usage by each individual group registered in the authentication server. NOTE To use the group authorization settings, [Network Authentication] must be selected for the authentication method and [NTLM] or [Kerberos] must be selected as the server type in Enabling/Disabling User Login Administration on page 9- 30.
  • Page 284 Setup, Registration, and User Management > User Login Administration For Group ID, specify PrimaryGroupID assigned by ActiveDirectory of Windows. If you are using Windows Server 2008, check At- tribute Editor tab of user properties. If you are using Windows Server 2000/2003, check ADSIEdit. ADSIEdit is a support tool in- cluded on the installation CD or DVD for Windows Server OS (under \SUPPORT\TOOLS).
  • Page 285 Setup, Registration, and User Management > User Login Administration Check the settings. Check the settings and change or add information as needed. [Group ID] Select the item that you want to change. 10:10 System Menu/Counter. 10:10 Add - Confirmation Group ID Group ID 1234567890 (1 - 4294967295)
  • Page 286 Setup, Registration, and User Management > User Login Administration [Printer], [Copy], [Send], [FAX Transmission], [Storing in Box], [Storing in Memory] Select the item that you want to change. 10:10 System Menu/Counter. 10:10 Add - Confirmation Printer Group ID 1234567890 Group Name Group 01 Reject Usage Access Level...

  • Page 287: Obtain Network User Property

    Setup, Registration, and User Management > User Login Administration Obtain Network User Property Set the required information to obtain the network user property from the LDAP server. NOTE To obtain the network user property from the LDAP server, [Network Authentication] must be selected for the authentication method and [NTLM] or [Kerberos] must be selected as the server type in Enabling/Disabling User Login Administration on page 9-30.

  • Page 288: Search Timeout

    Setup, Registration, and User Management > User Login Administration [Port] System Menu/Counter. 10:10 System Menu/Counter. 10:10 Obtain NW User... - LDAP Server Information Obtain NW User Property - Port Server Name (1 - 65535) Port Name 1 displayName Name 2 Cancel <...

  • Page 289: Job Accounting

    Setup, Registration, and User Management > Job Accounting Job Accounting Job accounting Manages the copy/print count accumulated by individual accounts by assigning an ID to each account. Job accounting helps the following activities in business organizations. • Manageability of up to 100 individual accounts. •...
  • Page 290 Setup, Registration, and User Management > Job Accounting Other users login for operations. Enter the account ID. 10:10 Enter the account ID. Check Login Counter 9-54...

  • Page 291: Job Accounting Settings

    The factory default login user name and login password are set as shown below. Enter login user name and password. 10:10 Login User Name Model Name Login Login Keyboard User Name Password Login Password 256i 2500 2500 Keyboard 306i 3000 3000 Menu Login Configure the function. System Menu/Counter.

  • Page 292: Enabling/Disabling Job Accounting

    Setup, Registration, and User Management > Job Accounting Enabling/Disabling Job Accounting Enable job accounting. Display the screen. Referring to Job Accounting Settings on page 9-55, display the screen. System Menu/Counter. 10:10 User Login/Job... - Job Accounting Settings Job Accounting Print Accounting Report Total Job Accounting Each Job Accounting <...

  • Page 293: Login/Logout

    Setup, Registration, and User Management > Job Accounting Login/Logout If job accounting is enabled, an account ID entry screen appears each time you use this machine. Login Enter the account ID. Enter the account ID. 10:10 Enter the account ID. Check Login Counter...

  • Page 294: Adding An Account

    Setup, Registration, and User Management > Job Accounting Adding an Account This section explains how to add a new account. The following entries are required. Account Name Enter the account name (up to 32 characters). Account ID Enter the account ID as many as eight digits (between 0 and 99999999). Restriction This Prohibits printing/scanning or restricts the number of sheets to load.
  • Page 295 Setup, Registration, and User Management > Job Accounting Check the settings. Check the settings and change or add information as needed. [Account Name] Select the item that you want to change. 10:10 Account Name Add - Confirmation Input: Section01 Limit: Account Name Section 01 Del.

  • Page 296: Editing And Deleting Accounts

    Setup, Registration, and User Management > Job Accounting Editing and Deleting Accounts This changes the registered account information or deletes the account. Display the screen. Referring to Job Accounting Settings on page 9-55, display the screen. System Menu/Counter. 10:10 User Login/Job... - Job Accounting Settings Use [ ] or [ ] to scroll up and down.
  • Page 297 Setup, Registration, and User Management > Job Accounting Restriction System Menu/Counter. 10:10 System Menu/Counter. 10:10 Account:Section 01 Print (Total) Account Name Section 01 Account ID 00000001 Counter Limit Print (Total) Reject Usage Scan (Others) Cancel Save Cancel System Menu/Counter. 10:10 Account:Section 01 Use [ ] or [...

  • Page 298: Restricting The Use Of The Machine

    Setup, Registration, and User Management > Job Accounting Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of pages available. Set when Adding an Account (see page 9-58) or Editing and Deleting Accounts (see page 9-60). The items that can be restricted differ depending on whether [Individual] or [Total] is selected for Copier/Printer Count on page 9-67.
  • Page 299 Setup, Registration, and User Management > Job Accounting Select the item to limit. [Total] selected for Copier/Printer Count Select the item that you want to change. 10:10 Select the item that you want to change. 10:10 Add - Confirmation Add - Confirmation Account Name Section 01 FAX Transmission...

  • Page 300: Counting The Number Of Pages Printed

    Setup, Registration, and User Management > Job Accounting Counting the Number of Pages Printed This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time. Types of the counts are as follows.
  • Page 301 Setup, Registration, and User Management > Job Accounting View the number of pages. System Menu/Counter. 10:10 System Menu/Counter. 10:10 Job Accounting Set... - Total Job Accounting Total Job Accounting - Printed Pages Printed Pages Copy (Total) Scanned Pages Printer (Total) FAX TX Pages Copy/Print.(Total) FAX TX Time...

  • Page 302: Printing An Accounting Report

    Setup, Registration, and User Management > Job Accounting Printing an Accounting Report Total pages counted at all relevant accounts can be printed as an accounting report. Reports have different formats depending on how the count of copiers and printers is administered. Copier/Printer Count Format When [Total] is selected for Copier/...

  • Page 303: Job Accounting Default Setting

    Setup, Registration, and User Management > Job Accounting Job Accounting Default Setting Sets default settings related to job accounting. Display the screen. Referring to Job Accounting Settings on page 9-55, display the screen. System Menu/Counter. 10:10 System Menu/Counter. 10:10 User Login/Job... - Job Accounting Settings User Login/Job Accounting - Default Setting Accounting List Apply Limit...
  • Page 304 Setup, Registration, and User Management > Job Accounting Item Description Count by Paper Size This counts the number of pages used for specific paper sizes (for example, count the number of pages printed using A4 paper). You can specify five paper sizes (1 to 5). The number of pages used for the paper sizes specified here can be referenced under [by Paper Size] when counting page use.

  • Page 305: Unknown Login User Name Job

    Setup, Registration, and User Management > Job Accounting Unknown Login User Name Job This specifies the behavior for handling the jobs sent with unknown login user names or User ID (i.e. unsent IDs). If the User Login is set to invalid and Job Accounting is set to valid, follow the procedure when the Account ID is unknown. Display the screen.
  • Page 306 Setup, Registration, and User Management > Job Accounting 9-70...

  • Page 307: 10 Troubleshooting

    10 Troubleshooting This chapter explains the following topics: Toner Container Replacement ......................... 10-2 Waste Toner Box Replacement ........................10-4 Replacing Staples ............................10-5 Cleaning ................................10-6 Glass Platen ............................10-6 Document Processor ..........................10-6 Solving Malfunctions ............................10-8 Responding to Messages ..........................10-13 Clearing Paper Jams .............................

  • Page 308: Toner Container Replacement

    Troubleshooting > Toner Container Replacement Toner Container Replacement When the touch panel displays Toner is empty., replace the toner. CAUTION Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns. NOTE For the toner container, always use a genuine toner container. Using a toner container that is not genuine may cause image defects and product failure.
  • Page 309 Troubleshooting > Toner Container Replacement Prepare the new toner container. Install the new toner container. CLICK! 10-3...

  • Page 310: Waste Toner Box Replacement

    Troubleshooting > Waste Toner Box Replacement Waste Toner Box Replacement When the touch panel displays Check waste toner box., replace the waste toner box. Remove the old waste toner box. Install the new waste toner box. CLICK! 10-4...

  • Page 311: Replacing Staples

    Troubleshooting > Replacing Staples Replacing Staples If a message displays indicating that staples have run out, the staple cartridge holder need to be replenished with staples. NOTE If the Staple Unit runs out of staples, contact your service representative or the place of purchase. Remove the staple cartridge holder.

  • Page 312: Cleaning

    Troubleshooting > Cleaning Cleaning Clean the machine regularly to ensure optimum output quality. Caution For safety, always unplug the power cord before cleaning the machine. Glass Platen Wipe the original holder, inside of the document processor, and the glass platen with a soft cloth dampened with alcohol or mild detergent.
  • Page 313 Troubleshooting > Cleaning Wipe the white guide. 10-7...

  • Page 314: Solving Malfunctions

    Troubleshooting > Solving Malfunctions Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. Symptom Checkpoints Corrective Actions...
  • Page 315 Troubleshooting > Solving Malfunctions Symptom Checkpoints Corrective Actions Reference Page Copies have a moire pattern Is the original a printed photograph? Set the original image to [Photo]. 3-53 (dots grouped together in patterns and not aligned uniformly). Texts are not clearly printed. Did you choose appropriate image Select appropriate image quality.
  • Page 316 Troubleshooting > Solving Malfunctions Symptom Checkpoints Corrective Actions Reference Page Paper often jams. Is the paper loaded correctly? Load the paper correctly. — Turn the orientation 180 degrees 1-13 around in which the paper is positioned. Is the paper of the supported type? Is it Remove the paper, turn it over, and in good condition? reload it.
  • Page 317 Troubleshooting > Solving Malfunctions Symptom Checkpoints Corrective Actions Reference Page Printouts have vertical lines. Is the slit glass dirty? Clean the slit glass. 10-6 Dirt on the top edge or back Check the machine interior. Open the right cover. If the machine —...
  • Page 318 Troubleshooting > Solving Malfunctions Symptom Checkpoints Corrective Actions Reference Page Colors appear different than — Run [Tone Curve Adjustment]. 9-27 you anticipated. Perform Tone Curve Over long periods of use, the effects of Run [Tone Curve Adjustment]. 9-27 Adjustment. is displayed. the ambient temperature and humidity can cause color output hues to vary slightly.

  • Page 319: Responding To Messages

    Troubleshooting > Responding to Messages Responding to Messages If the touch panel or the computer displays any of these messages, follow the corresponding procedure. Message Checkpoints Corrective Actions Reference Page Acceptable staple count Is the acceptable staple count Press [Continue] to print without —...
  • Page 320 Troubleshooting > Responding to Messages Message Checkpoints Corrective Actions Reference Page Cannot connect to Authentication — Set machine time to match the server’s 9-24 Server.* time. — Check the domain name. 9-28 — Check the host name. 9-28 — Check the connection status with the —...
  • Page 321 Troubleshooting > Responding to Messages Message Checkpoints Corrective Actions Reference Page Cannot staple the following Did you select a paper size/type Press [Paper Selection] to select the — paper.* that cannot be stapled? available paper. Press [Continue] to print without using Staple function.
  • Page 322 Troubleshooting > Responding to Messages Message Checkpoints Corrective Actions Reference Page Failed to send the file Is the machine and the PC to Check the network and SMB settings. information. which the scanned image is to be - The network cable is connected. sent connected to the network? - The hub is not operating properly.
  • Page 323 Troubleshooting > Responding to Messages Message Checkpoints Corrective Actions Reference Page Incorrect account ID.* — The account ID was incorrect when — processing the job externally. The job is canceled. Press [End]. Incorrect Login User Name or — The login user name or password was —...
  • Page 324 Troubleshooting > Responding to Messages Message Checkpoints Corrective Actions Reference Page Machine failure. — Internal error has occurred. Make a note — of the error code displayed on the touch panel, and contact your Service Representative. Maximum number of scanned Is the acceptable scanning count Only one copy of the scanned pages is —...
  • Page 325 Troubleshooting > Responding to Messages Message Checkpoints Corrective Actions Reference Page Paper is left. — Remove paper from the document finisher. — Paper jam. — If a paper jam occurs, the machine will 10-25 stop and the location of the jam will be indicated on the touch panel.
  • Page 326 Troubleshooting > Responding to Messages Message Checkpoints Corrective Actions Reference Page Removable Memory is full.* — Job is canceled. Press [End]. — Insufficient free space in the removable memory. Delete unnecessary files. Remove originals in the Are there any originals left in the Remove originals from the document —...
  • Page 327 Troubleshooting > Responding to Messages Message Checkpoints Corrective Actions Reference Page Staple is empty.* Has any of the document finisher If the staples are depleted, the machine 10-5 run out of staples? will stop and the location of staple depletion will be indicated on the touch panel.

  • Page 328: Responding To Send Error

    Troubleshooting > Responding to Messages Message Checkpoints Corrective Actions Reference Page Unknown Toner Installed. Is the installed toner container We will not be liable for any damage 10-2 our own brand? caused by the use of third party supplies in this machine. Unknown Toner Installed.
  • Page 329 Troubleshooting > Responding to Messages Code Error Corrective Actions Reference Page 1104 Failed to send the e-mail. Check the e-mail address. 6-20 NOTE: If the address is rejected by the domain, you cannot send the e-mail. 1105 Failed to send via SMB. Select [On] of the SMB settings on the Embedded Web Server 2-26 Failed to send the e-mail.
  • Page 330 Troubleshooting > Responding to Messages Code Error Corrective Actions Reference Page 3101 Failed to send the e-mail. Check the authentication methods of both the sender and the — recipient. Failed to send via FTP. Check the network. • The network cable is connected. •...

  • Page 331: Clearing Paper Jams

    Troubleshooting > Clearing Paper Jams Clearing Paper Jams If a paper jam occurs, the touch panel will display Paper Jam. and the machine will stop. Refer to these procedures to remove the jammed paper. How to read the screen 10:10 Paper jam.

  • Page 332: Multi Purpose Tray

    Troubleshooting > Clearing Paper Jams Multi Purpose Tray Follow the steps below to clear paper jams in the multi purpose tray. Inside the Right Cover 1 Follow the steps below to clear paper jams inside the right cover 1. Caution The fixing unit is extremely hot.

  • Page 333: Cassette 1

    Troubleshooting > Clearing Paper Jams Cassette 1 Follow the steps below to clear paper jams in cassette 1. Inside the Right Cover 3 Follow the steps below to clear paper jams inside the right cover 3. 10-27...

  • Page 334: Cassette 2 Or 3

    Troubleshooting > Clearing Paper Jams Cassette 2 or 3 Follow the steps below to clear paper jams in cassette 2 or 3. Optional Document Finisher Follow the steps below to clear paper jams in the optional document finisher. 10-28...

  • Page 335: Optional Document Finisher Staple Jam

    Troubleshooting > Clearing Paper Jams Optional Document Finisher Staple Jam Follow the steps below to clear staple jams in the optional document finisher. Bridge Unit Follow the steps below to clear paper jams in the bridge unit. 10-29...

  • Page 336: Document Processor

    Troubleshooting > Clearing Paper Jams Document Processor Follow the steps below to clear paper jams in the document processor. 10-30...

  • Page 337: 11 Appendix

    11 Appendix This chapter explains the following topics: Optional Equipment ............................11-2 Overview of Optional Equipment ......................11-2 PF-470 Paper Feeder (single cassette) ....................11-3 PF-471 Paper Feeder (double cassette) ....................11-3 DF-470 Document Finisher ........................11-3 FAX System (U) FAX Kit ......................... 11-3 Expansion Memory ..........................

  • Page 338: Optional Equipment

    Appendix > Optional Equipment Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine. Card Authentication Kit (B) DF-470 Document Finisher IB-50 Gigabit Ethernet Board PF-471 Paper Feeder PF-470 Paper Feeder (double cassette) (single cassette) FAX System (U) FAX Kit Expansion Memory 11-2...

  • Page 339: Paper Feeder (Single Cassette)

    Appendix > Optional Equipment PF-470 Paper Feeder (single cassette) An additional cassette identical to the machine’s cassettes can be installed in the machine. Paper capacity and loading method are the same as Cassettes 1. PF-471 Paper Feeder (double cassette) Two additional cassettes identical to the machine’s cassettes can be installed in the machine. Paper capacity and loading method are the same as Cassettes 1.

  • Page 340: Card Authentication Kit (B)

    Appendix > Optional Equipment Remove the covers. Install the memory module. Remove the memory module from its package. With the memory connection terminal pointing toward the socket, align the cut-out part with the socket terminal and insert directly in at an angle. IMPORTANT Before inserting a memory module in the machine, make sure that the machine is switched off.

  • Page 341: Ib-50 Gigabit Ethernet Board

    Enter login user name and password. 10:10 Login User Name Model Name Login Login Keyboard User Name Password Login Password Keyboard 256i 2500 2500 306i 3000 3000 Menu Login Display the screen. Use [ ] or [ ] to scroll up and down.
  • Page 342 Appendix > Optional Equipment Start using an application. Select the desired application and press [Activate]. System Menu/Counter. 10:10 System - Optional Function IC CARD AUTHENTI... Activate Displays details for individual applications. Select [Official] and enter the license key using the numeric keys. System Menu/Counter.

  • Page 343: Character Entry Method

    Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE QWERTY, QWERTZ and AZERTY are available as keyboard layouts the same as a PC keyboard. Press the System Menu/Counter key, [Common Settings] and then [Keyboard Layout] to choose desired layout.
  • Page 344 Appendix > Character Entry Method Upper-case Letter Entry Screen Add - Name Input: Limit: Del. Cancel < Back Next > GB0057_E02 Number/Symbol Entry Screen Add - Name Input: Limit: Symbol Del. " & Cancel < Back Next > GB0057_E03 Display/Key Description [ ]/[ ] To enter a number or symbol not shown in the keyboard, press the...

  • Page 345: Entering Characters

    Appendix > Character Entry Method Entering Characters Follow the steps below to enter ‘List A-1’ for an example. Enter 'List', (space). Add - Name Add - Name 1, 3 Input: Input: List Limit: Limit: Del. Del. Cancel < Back Next > Cancel <...

  • Page 346: Paper

    Appendix > Paper Paper This section explains the paper that can be used in the paper source. For the media type that can be used in the paper source, refer to Media Type Setting on page 9-11. Cassettes Supported paper sizes No.

  • Page 347: Basic Paper Specifications

    Appendix > Paper Basic Paper Specifications This machine is designed to print on standard copy paper as used in regular ('dry') copiers and page printers such as laser printers. It also supports a variety of other types of paper that conform to the specifications given in this appendix. Be careful when choosing paper.

  • Page 348: Supported Paper Sizes

    Appendix > Paper Supported Paper Sizes Paper of the following sizes is supported by the machine. Measurements in the table take into account a ±0.7 mm dimensional accuracy for length and width. Corner angles must be 90°±0.2°. Multi Purpose Tray Cassette or Multi Purpose Tray A6-R (105 ×...

  • Page 349: Moisture Content

    Appendix > Paper Moisture Content Paper moisture content is the ratio of moisture to dryness expressed as a percentage. Moisture affects how the paper is supplied, the electrostatic changeability of the paper, and how the toner adheres. Paper moisture content varies depending on the relative humidity in the room. High relative humidity causes paper to become damp, making the edges expand so it appears wavy.

  • Page 350: Special Paper

    Appendix > Paper Special Paper This section describes printing onto special paper and print media. The following paper and media can be used. • Transparencies • Preprinted paper • Bond paper • Recycled paper • Thin paper (from 45 g/m² to 59 g/m² or less) •...
  • Page 351 Appendix > Paper Label Be sure to feed labels from the multi purpose tray. For selecting labels, use extreme care so that the adhesive may not come in direct contact with any part of the machine and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or rollers and peeled labels remaining in the machine may cause a failure.

  • Page 352: Thick Paper

    Appendix > Paper Hagaki Burrs Burrs Before loading Hagaki into the multi purpose tray, fan them and align the edges. If the Hagaki paper is curled, straighten it before loading. Printing onto curled Hagaki may cause jams. Use unfolded Oufukuhagaki (available at post offices). Some Hagaki may still have rough edges developed by a paper cutter on the back side.

  • Page 353: Recycled Paper

    Appendix > Paper Recycled Paper Recycled paper must conform to the specifications listed on the page 11-11; however, its whiteness may be considered separately. NOTE Before purchasing recycled paper in volume, try testing a sample to ensure that the print quality. 11-17...

  • Page 354: Specifications

    Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice. Common functions Item Description 256i 306i Type Desktop Printing Method Electrophotography by semiconductor laser, single drum system Image Write System Semiconductor laser and electrophotography Paper Weight Cassette 45 to 163 g/m²...

  • Page 355: Copy Functions

    Appendix > Specifications Item Description 256i 306i Dimension (W × D × H) 23-1/4×23-1/4×27-5/16", 23-1/4×23-1/4×27-5/16", 590×590×694 mm 590×590×694 mm Weight (with toner container) Approx. 114.84 lb/Approx. 52.2 kg Approx. 114.84 lb/Approx. 52.2 kg Space Required (W × D) 34-9/16×23-1/4", 878×590 mm (Using multi purpose tray) Power Source 120 V Specification Model:120 V (60 Hz, 10.9 A)

  • Page 356: Printer Functions

    Appendix > Specifications Printer functions Item Description Printing Speed Same as Copying Speed. First Print Time (A4, feed from Cassette) 8.5 seconds or less Resolution 600×600 dpi Operating System Windows XP, Windows Server 2003, Windows Vista, Windows 7, Windows Server 2008, Apple Macintosh OS X Page Description Language PRESCRIBE...

  • Page 357: Document Processor

    Appendix > Specifications Document Processor Item Description Original Feed Method Automatic feed Supported Original Types Sheet originals Paper Size Maximum: Ledger/A3, Minimum: Statement-R/A5-R Paper Weight 45 to 160 g/m² (duplex: 50 to 120 g/m²) Loading Capacity 50 sheets (50 to 80 g/m²) maximum Mixed original sizes (auto selection): 30 sheets (50 to 80 g/m²) maximum Dimensions (W) ×...

  • Page 358: Document Finisher (Option)

    Appendix > Specifications Document Finisher (option) Item Description Number of Trays 1 tray Paper Size (Non-stapling) Ledger, Legal, Oficio II, A3, B4, Folio, 216 × 340 mm, 8K: 250 sheets Letter, Letter-R, Executive-R, Statement-R, A4, A4-R, B5, B5-R, A5-R, 16K: 500 sheets Supported Paper Weight 45 to 256 g/m²...

  • Page 359: Glossary

    Appendix > Glossary Glossary Auto Form Feed Timeout During data transmission, the machine may sometimes have to wait until receiving the next data. This is the auto form feed timeout. When the preset timeout passes, the machine automatically put paper out. However, no output is performed if the last page has no data to be printed.

  • Page 360: Ecoprint Mode

    Appendix > Glossary dpi (dots per inch) A unit for resolution, representing the number of dots printed per inch (25.4 mm). EcoPrint Mode A printing mode that helps save toner. Copies made in this mode are thus lighter than normal. Enhanced WSD Our proprietary web services.

  • Page 361: Printer Driver

    Appendix > Glossary Multi Purpose (MP) Tray The paper supply tray on the right side of the machine. Use this tray instead of the cassettes when printing onto envelopes, Hagaki, transparencies, or labels. NetBEUI (NetBIOS Extended User Interface) An interface, developed by IBM in 1985, as an update from NetBIOS. It enables more advanced functions on smaller networks than other protocols such as TCP/IP, etc.

  • Page 362: Subnet Mask

    Appendix > Glossary Status Page The page lists machine conditions, such as the memory capacity, total number of prints and scans, and paper source settings. Subnet Mask The subnet mask is a way of augmenting the network address section of an IP address. A subnet mask represents all network address sections as 1 and all host address sections as 0.

  • Page 363: Index

    Index Conventions in This Guide 1-11 Copying Copying Settings Auto % Priority 9-15 Numerics Auto Paper Selection 9-15 2-sided/Book Original 3-37 Reserve Next Priority 9-15 Address Book Date/Timer 2-24, 9-24 Adding a Contact 6-27 Auto Error Clear 9-25 Adding a Group 6-31 Auto Panel Reset 9-24...
  • Page 364 Device Status 8-11 HTTPS 8-12 Protocol Detail 9-21 Printer 8-12 HTTP Security 9-22 Removable Memory 8-12 Scanner 8-11 DHCP 11-23 Inner Tray Setup 9-19 Interface Block 9-23 DHCP (IPv6) 11-23 Interrupt Copy 4-17 Setup 9-20 IP Address 11-24 Document Box Setup 9-19 Job Box...
  • Page 365 Logout 3-13, 9-57 Low Power Mode 2-22 Paper Appropriate Paper 11-11 Protocol Detail 9-21 Before Loading Cassette Checking the Remaining Amount of Paper 8-13 Custom Paper Size 9-10 Machine Setup Wizard 2-24 Default Paper Source 9-10 Main Power Switch Loading Envelopes Manual Setting (IPv6) 9-20 Loading in the Cassettes...
  • Page 366 Specifications Copy 11-19 Quick Setup Wizard 3-26 Document Finisher 11-22 Document Processor 11-21 Environmental Specifications 11-22 RA (Stateless) 11-25 Machine 11-18 Setup 9-20 Paper Feeder (double cassette) 11-21 Raw Port Paper Feeder (single cassette) 11-21 Protocol Detail 9-21 Printer 11-20 Recycled Paper 11-17 Scanner...
  • Page 367 Waste Toner Box Replacement 10-4 11-26 Setting WIA Driver 2-21 WSD Print Setup 9-22 WSD Scan Setup 9-22 XPS Fit to Page 7-14 Zoom Copy Send/Store 3-57 Index-5...
  • Page 368 Index-6...
  • Page 370 TA Triumph-Adler GmbH Betriebsstätte Norderstedt Ohechaussee 235 22848 Norderstedt Germany Rev.1 2012.4 2MWGEEN001...

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