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Lathem PayClock PC400TX Installation & User Manual

Lathem time systems ethernet time clock terminal user's manual
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PC400 & PC400TX Terminal
Installation &
User's Guide

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Summary of Contents for Lathem PayClock PC400TX

  • Page 1 PC400 & PC400TX Terminal Installation & User’s Guide...
  • Page 2 PayClock, Lathem and the Lathem logo are registered trademarks of Lathem Time Corporation. Other product names mentioned in this manual may be trademarks of their respective companies and are hereby acknowledged. Warning: Changes or modifications to this unit not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment.

  • Page 3: Support Agreements

    Support Information Lathem offers technical support on a per incident basis. Calls for support after the first 30 days are chargeable per incident. Support Agreements are available that enable you to unlimited technical support, no charge upgrades and next day shipment of replacement hardware depending on the Agreement selected.

  • Page 4: Table Of Contents

    WELCOME...1 EATURES AND PECIFICATIONS MPORTANT IREWALL OFTWARE MOUNT THE CLOCK ...4 CONNECT THE COMMUNICATION CABLES ...7 RS-232 C ...7 ONNECTIONS RS-485 C ...8 ONNECTIONS ODEM ONNECTIONS OPTIONAL PC400TX TCP/IP C ONNECTIONS ELAY ONNECTIONS SETUP THE CLOCK ...12 TARTING THE ERMINAL Terminal Setup Mode...13 PIN Entry SetupMode ...14 USING THE CLOCK...15...

  • Page 7: Welcome

    Reliability, functionality and ease of use are trademarks of the PayClock terminals. With the PC400 terminal, employees use their Lathem ID badges to punch in and out, view messages or benefit time balances – it’s that simple. Using Lathem time and attendance software and your computer, PayClock terminals are the perfect solution for businesses that want to track employee time and automate payroll.

  • Page 8: Important Firewall Software Notice

    The PC400 supports firmware patches that download from the PayClock software. The PayClock software allows the user to get firmware patches from the Lathem web site. Then when you poll or update the PC400 the patch will automatically be installed.
  • Page 9 Here is a list of the applications and their corresponding application executables: Main Application Files BADGEX.EXE BELL.EXE BT32SMGR.EXE BTENG32M.EXE DIALIN.EXE DBMGR.EXE EMPREPORTS.EXE EXPORT32.EXE IMPORT.EXE LICMGR32.EXE LRSEDIT.EXE MAPDB.EXE MERGE.EXE MSGCHECK.EXE PCCLICK.EXE PCIHSV.EXE PCSCMGR.EXE RBEDIT.EXE REGISTER32.EXE RENY.EXE RENYRUN.EXE REPWRITE.EXE SETDST.EXE TERMMGR.EXE **Automatically exposed for the Windows XP Service Pack 2 built in firewall. PC400 Terminal Installation &...

  • Page 10: Mount The Clock

    4 - PC400 Terminal Installation & User’s Guide C H A P T E R 2 Mount the Clock Find a suitable location where: Temperature stays within 32°-110° F Humidity remains below 95% No excessive vibrations are present An electrical outlet is within 4 feet Note: Exposure to outdoor conditions, rain, snow, etc voids the warranty.
  • Page 11 Note: The PC400 back box is designed to align with mounting holes if you are replacing a PC2000, PC1000 or PC100 terminal. ♦ Drill the 3 holes noted using a 5/16” drill bit. ♦ Insert a wall anchor (not included) in each hole and tap with a hammer until flush with the wall.
  • Page 12 6 - PC400 Terminal Installation & User’s Guide Desktop Mount - To install the back box ♦ Locate a flat surface. Make sure you can plug the terminal into a 110VAC wall outlet (220VAC in Europe and other areas), which should be no farther than 4 feet from the terminal.

  • Page 13: Connect The Communication Cables

    C H A P T E R 3 Connect the Communication Cables RS-232 Connections You can connect one clock to the host computer with an RS-232 connection. This is a basic connection using an RS232 serial cable. See Appendix A for the RS232 cable diagram To make an RS232 connection ♦...

  • Page 14: Rs-485 Connections

    An RS-485 connection can attach up to 31 clocks to the computer, using a SWIFT-485+ converter that you can purchase from Lathem. You can wire the clocks directly to the converter (star configuration) or wire them to RS485 Terminal Screws; this allows you to run in a single line starting from the converter (multi-drop configuration).

  • Page 15: Modem Connections (Optional)

    Modem Connections (optional) A PC400 with the modem module allows your computer to call the PC400 or the PC400 can call the computer and communicate through the telephone line as if directly connected. It is recommended that remote terminals be connected to a dedicated phone line with no other devices attached to it unless the terminal will be dialing out to the host computer.

  • Page 16: Pc400Tx Tcp/Ip Connections (Optional)

    10 - PC400 Terminal Installation & User’s Guide PC400TX TCP/IP Connections (optional) For Ethernet communications, CAT 4 or 5 unshielded twisted pair high-speed data communication cable is recommended. A standard Ethernet cable should be used, unlock and remove the terminal from the mounting bracket. Route the cable through the desired knockout of the mounting plate and plug the RJ45 plug into the Ethernet Communication port as shown below See Appendix D for the directions on installing a 10Base T module in the field.

  • Page 17: Bell Relay Connections

    Bell Relay Connections With the bell relay, you can program when bells or other devices will ring using the Bell Wizard in your Terminal Manager software. You should have a qualified/certified electrician connect your signaling devices to ensure proper connections and prevent damage to your equipment.

  • Page 18: Setup The Clock

    12 - PC400 Terminal Installation & User’s Guide C H A P T E R 4 Setup the Clock You must power up and configure each clock when you install it. You can do this through the terminal setup mode. Note: The set up of the PC400 and PC400TX are the same.

  • Page 19: Terminal Setup Mode

    Note: The first time the PC400/PC400TX is powered up it will go into the Terminal Setup Mode automatically. Terminal Setup Mode Use the terminal setup mode to set the time, date, baud rate and terminal ID # for the terminal. *NOTE* You can exit the terminal setup mode at any time by pressing the [*] Exit key.

  • Page 20: Pin Entry Setupmode

    14 - PC400 Terminal Installation & User’s Guide PIN Entry SetupMode The PIN Entry Setup Mode allows you to enable or disable PIN entry from the keypad. PIN entry enables your employees to key in their badge number when punching instead of swiping their badge.

  • Page 21: Using The Clock

    C H A P T E R 5 Using the Clock At the PC400/PC400TX series clocks, employees can punch in and out, transfer, enter amounts, view messages and punch information. They can do this by swiping their badge or by using the PIN entry feature. PIN entry allows the employee to key in their badge number at the keypad.

  • Page 22: To Transfer

    16 - PC400 Terminal Installation & User’s Guide To transfer ♦ Press Transfer ♦ Swipe your badge or PIN your badge number and press # [enter] ♦ Key in the department number for the transfer press the button to scan up the list of departments or press the button to scan down the list of departments ♦...

  • Page 23: To See The Terminal Status

    To see the Terminal Status ♦ Press Terminal Status ♦ The status screen displays Supervisor Mode Two supervisor modes are available for your PC400/PC400TX. You can override a lockout schedule and manually close the bell relay. Schedule Override With a supervisor badge, you can temporarily disable any lockout schedules set for the terminal, allowing the terminal to read the next badge that is entered.

  • Page 24: Manual Bell Ring

    18 - PC400 Terminal Installation & User’s Guide Manual Bell Ring With a supervisor badge, you can manually close the bell ringer relay. This function could be used for fire drills or to test the bell circuit. To manually close the bell ringer relay: 1.

  • Page 25: Wiring Diagrams

    PC400 Terminal Installation & User’s Guide - 19 P P E N D I X Wiring Diagrams RS-232 to Host DB9/RJ45 ADAPTOR...

  • Page 26: Rs-485 Network

    20 - PC400 Terminal Installation & User’s Guide RS-485 Network Multi Drop Network using the SWIFT485+ Note: When replacing a PC2000 RS485 terminal with a PC400, you can connect the PC400 terminal using the existing J-Kit. Simply plug in the cable that goes from the junction box to the terminal into the RS232/485 RJ45 communication port.

  • Page 27: Pc400 Terminal Block Diagram

    P P E N D I X PC400 Terminal Block Diagram Bell Relay Fuse (1amp slow blow) Common Bell Relay Normally Open Screw Terminals Normally Closed PC400 Terminal Installation & User’s Guide - 21 Power Connector ) (+) RS485 Screw Terminals Modem/ 10BaseT Connection...

  • Page 28: Installing A Modem Module In The Pc400

    22 - PC400 Terminal Installation & User’s Guide P P E N D I X Installing a Modem Module in the PC400 IMPORTANT: Follow these 2 steps before starting the internal modem installation 1. Disconnect the power from the PC400. 2.
  • Page 29 PC400 Terminal Installation & User’s Guide - 23 Internal Cover Plate Cover Plate Figure 9 Circuit Board Assembly Position the modem module so Pin-1 will be inserted into the bottom socket on the lower right hand corner of the CPU Pin - 1 board.

  • Page 30: Installing Atcp/Ip Module In The Pc400

    24 - PC400 Terminal Installation & User’s Guide P P E N D I X Installing a TCP/IP 10Base T Module in the PC400 CAUTION: Follow these 2 steps before installing the 10Base T module installation 1. Disconnect the power from the PC400. 2.
  • Page 31 PC400 Terminal Installation & User’s Guide - 25 Figure 11...

  • Page 32: Replacing An Existing Payclock 2000 Or Pc100

    26 - PC400 Terminal Installation & User’s Guide P P E N D I X Replacing an Existing PayClock 2000 or PC100 The PC400 has been designed to easily replace other PayClock terminals in the field. The PC400 back box allows you use the existing mounting holes from your current terminal. Follow these simple instructions when connecting your new terminal.
  • Page 33 PC400 Terminal Installation & User’s Guide - 27 Figure 12...

  • Page 34: Troubleshoot The Clock

    28 - PC400 Terminal Installation & User’s Guide P P E N D I X Troubleshoot the Clock Problem: Terminal does not power up and the display does not appear. Reason: Your power is not connected Solution: Make sure that the power pack is plugged into a live AC outlet. Make sure that the other end of the power pack is plugged into the clock.
  • Page 35 Problem: When an employee swipes a badge the terminal displays --ACCESS DENIED-- Reason: The badge is rejected due to the employee’s schedule. Solution: Assign a schedule through the software that will allow the employee to punch at this time. Reason: The badge is rejected due to the employee’s schedule. Solution: Have a supervisor override the schedule lock.
  • Page 36 Lathem warrants the hardware products described in this guide against defects in material and workmanship for a period of one year from date of original purchase from Lathem or from an authorized Lathem reseller. The conditions of this warranty and the extent of the responsibility of Lathem Time Corporation (“Lathem”) under this warranty are listed below.
  • Page 37 Bell Relay Connections, 11 Connect the Communication Cables, 7 Features and Specifications, 1 Help Support Agreements, 3 Installing a Modem Module in the PC400, 22, 24, Manual Bell Ring, 18 Modem Connections (optional), 9, 10 Mount the Clock, 4 PC400 Terminal Block Diagram, 21 RS 232 Connections, 7 RS-232 to Host, 19 RS-485 Connections, 8...

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