Introduction Introduction Thank you for purchasing this machine. If the optional fax kit is installed on this machine, faxes can be sent directly from Windows-compatible computers. This User’s Guide contains details of the fax driver functions that can be used to send faxes and descriptions of their operations and precautions. In order to ensure that this machine is used efficiently, carefully read this man- ual as needed.
Introduction What is an ENERGY STAR An ENERGY STAR ically switch to a “low-power mode” after a period of inactivity. An ENERGY ® STAR product uses energy more efficiently, saves you money on utility bills and helps protect the environment.
Introduction THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EX- PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AU- THOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCI- DENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE...
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Introduction Note - This User’s Guide may not be reproduced in part or in full without permis- sion. - Our company will not be held liable for any incidents caused by using this printing system or User’s Guide. - Information included in this User’s Guide is subject to change without no- tice.
Introduction SOFTWARE LICENSE AGREEMENT This package contains the following materials provided by Konica Minolta Business Technologies, Inc. (KMBT): software included as part of the printing system (“Printing Software”), the digitally-encoded machine-readable outline data encoded in the special format and in the encrypted form (“Font Pro- grams”), other software which runs on a computer system for use in conjunc-...
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Introduction 9. You may not rent, lease, sublicense, lend or transfer versions or copies of the Software Licensee does not use, or Software contained on any un- used media, except as part of the permanent transfer of all Software and Documentation as described above.
Introduction Contents Introduction ® Energy Star What is an ENERGY STAR Kerberos ... x-5 SOFTWARE LICENSE AGREEMENT ... x-7 Contents ... x-9 About this manual ... x-12 Structure of the manual ... x-12 Notations ... x-12 Screen images in this user’s guide ... x-12 Using this user’s guide ...
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Introduction Installing the fax driver using the Add Printer Wizard ... 2-11 2.3.1 Settings of this machine ... 2-11 IP address setting for this machine ... 2-11 Specifying the RAW port number for this machine ... 2-11 LPD setting for this machine ... 2-11 2.3.2 For Windows XP/Server 2003 ...
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Introduction Specifying the Layout tab settings ... 3-19 3.5.1 Printing multiple pages on one page (N in 1, Poster Mode) ... 3-19 Specifying the Stamp/Composition tab settings ... 3-21 3.6.1 Sending with an watermark ... 3-21 3.6.2 Editing a watermark ... 3-22 Specifying the Configure tab settings ...
Introduction About this manual Structure of the manual This manual consists of the following chapters. Chapter 1 Overview Chapter 2 Installing the fax driver Chapter 3 Setting up the fax driver (Windows) Chapter 4 Troubleshooting Chapter 5 Appendix Chapter 6 Index Notations Product name This machine...
Overview Overview Printer controller The printer controller is a device that allows this machine to be used as a printer. The printing functions provided by the printer controller can also be used to perform PC-FAX operations, which allow a fax to be sent from a computer.
Overview 1.1.2 Flow of the PC-FAX operation Conventionally, faxes are sent by loading an original into a fax machine and sending it. With the fax driver, you can send a fax directly from your computer without using any paper (PC-FAX transmission). Transmission commands sent from the application are received by the fax driver.
Overview Operating environment The system requirements for using this printing system and the interfaces used for connection are explained below. 1.2.1 Compatible computers and operating systems Check that the computer being connected meets the following conditions. Windows Item Operating System Processor Memory Drive...
Overview Setting up the system In order to use this printing system, it must first be set up. Setup consists of connecting this machine to a computer and installing the fax driver onto the computer being used. Detail This manual describes the setup method of network connection only for Port9100 that will be installed by the installer, and LPR/Port9100 that will be installed by Add Printer Wizard printing.
Overview 1.3.2 Local connection Connect this machine to a computer Install the fax driver. Detail For details on connecting this machine to a computer, refer to the User’s Guide [Print Operations]. To update an existing fax driver, delete the existing fax driver first. For de- tails, refer to “Uninstalling the fax driver”...
Installing the fax driver Installing the fax driver Connection and installation procedures In order to use this printing system, the fax driver must be installed. The fax driver is a program that controls the processing of data for output. Install the fax driver onto the computer from the provided CD-ROM.
Installing the fax driver Detail Before using this machine in a network environment, the network settings must be specified for this machine. For details, refer to the User’s Guide [Print Operations]. To install the printer driver under Windows 2000, XP, or Server 2003, log on as the Administrator.
Installing the fax driver Detail Before using this machine in a network environment, the network settings must be specified for this machine. For details, refer to the User’s Guide [Print Operations]. To install the printer driver under Windows Vista/Server 2008, log on as the Administrator.
Installing the fax driver Automatic installation using the installer If this installer is used, the fax driver can also be installed at same time as the necessary printer driver. The operations vary depending on the connection method, and if connecting with Port9100, specify the IP address manually.
Installing the fax driver 2.2.3 To install the fax driver Reminder When installing on Windows NT 4.0/2000/XP/Vista/Server 2003/Server 2008, administrator permissions are required. If the wizard starts up in order to add new hardware with a USB connec- tion, click [Cancel]. If the User Account Control window appears when installing on Windows Vista, click the [Allow] button or the [Continue] button.
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Installing the fax driver – You can change the display language of the installation license agreement in the lower-right corner. When the setup selection dialog box appears, click the [Install printers/ MFPs] button, and then click the [Next] button. The connected printers and MFPs are detected. Specify the printer/MFP.
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Installing the fax driver – If the connection to this machine cannot be detected and the list is not displayed, select “Specify the Printer/MFP Except for the Above. (IP Address, Host Name...)”, click the [Refer to] button, and then go to step 6. –...
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Installing the fax driver – When a message dialog box appears that indicates that the con- nector cannot be found, click the [OK] button. In the “Select Printer/MFP to Install” dialog box, click the [Next] button. In the Confirm Installation Settings dialog box, click the [Install] button. –...
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Installing the fax driver In the Finish Installing Drivers dialog box, click the [Finish] button. This completes the fax driver installation. Note In the Finish Installing Drivers dialog box, installation items can be con- firmed and settings can be changed. [Review]: Check the installation settings.
Installing the fax driver Installing the fax driver using the Add Printer Wizard As an example, the following describes the installation procedure via a net- work connection (LPR/Port9100). When using the LPR/Port9100 printing, specify the port during the printer driver installation process. Detail For installation procedures via other network connections (Windows printing, IPP), refer to the User’s Guide [Print Operations].
Installing the fax driver 2.3.2 For Windows XP/Server 2003 Reminder When installing on Windows XP/Server2003, administrator permissions are required. Insert the printer driver CD-ROM (Driver CD-ROM Vol.1 PCL Driver) into the computer’s CD-ROM drive. Click the [Start] button, and then click “Printers and Faxes”. –...
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Installing the fax driver Select “Local printer attached to this computer”, and then click the [Next] button. – Clear the “Automatically detect and install my Plug and Play print- er” check box. Click “Create a new port”, and then select “Standard TCP/IP Port” for the type of port.
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Installing the fax driver Click the [Next] button. In the “Printer Name or IP Address” box, enter the IP address for this machine, and then click the [Next] button. – If the Additional Port Information Required dialog box appears, go to step 10.
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Installing the fax driver Specify the desired folder on the CD-ROM that contains the fax driver, and then click the [Open] button. – Select the specified folder according to the printer driver to be used, the operating system, and the language. Fax driver: “Driver_Fax\Drivers\FAX\Language folder\Win_x86 (for a 64-bit operating system, "Win_x64")”...
Installing the fax driver 2.3.3 For Windows Vista/Server 2008 In Windows Vista/Server 2008, you can retrieve and install the printers that are on the network. Note When installing on Windows Vista/Server 2008, administrator permis- sions are required. Insert the printer driver CD-ROM (Driver CD-ROM Vol.1 PCL Driver) into the computer’s CD-ROM drive.
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Installing the fax driver Click “Add a local printer”. The Select a Printer Port dialog box appears. Click “Create a new port”, and select “Standard TCP/IP Port”. – For a parallel connection, select “LPT1” beside “Use an existing port”. Click the [Next] button. –...
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Installing the fax driver Click the [Next] button. The Install the printer driver dialog box appears. Click the [Have Disk] button. Click the [Browse] button. Specify the desired folder on the CD-ROM that contains the fax driver, and then click the [Open] button. –...
Installing the fax driver When installation is completed, make sure that the icon of the installed printer appears in the Printers and Faxes window. Remove the CD-ROM from the CD-ROM drive. This completes the fax driver installation. Note If both the LPR and Port9100 settings are enabled on the machine, the fax driver and the machine are connected by LPR.
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Installing the fax driver Click the [Next] button. A screen for specifying ports appears. Click “Create a new port”, and then select “Standard TCP/IP Port” for the type of port. – For a parallel connection, select “LPT1”. – On Windows NT 4.0, select “LPR Port” from the “Available Printer Ports”...
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Installing the fax driver Specify the desired folder on the CD-ROM that contains the fax driver, and then click the [Open] button. – Select the specified folder according to the printer driver to be used, the operating system, and the language. For Windows 2000 Fax driver: “Driver_Fax\Drivers\FAX\Language folder\Win_x86”...
Installing the fax driver Installing the fax driver using Plug and Play 2.4.1 For Windows XP/Server 2003 After using a USB or parallel cable to connect this machine to a com- puter, turn on the computer. – Do not disconnect or connect the cable while the computer is start- ing up.
Installing the fax driver Remove the CD-ROM from the CD-ROM drive. This completes the fax driver installation. 2.4.2 For Windows Vista/Server 2008 After using a USB or parallel cable to connect this machine to a com- puter, turn on the computer. –...
Installing the fax driver Remove the CD-ROM from the CD-ROM drive. This completes the fax driver installation. 2.4.3 For Windows 2000 After using a USB or parallel cable to connect this machine to a com- puter, turn on the computer. –...
Installing the fax driver Uninstalling the fax driver If it becomes necessary to delete the fax driver, for example, when you want to reinstall the fax driver, follow the procedure below to delete the driver. When the fax driver contains the delete function If the fax driver was installed with an installer, the delete function of the fax driver is included.
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Installing the fax driver Follow the on-screen instructions. – When the fax driver has been deleted, the icon will disappear from the Printers window (for Windows XP/Server 2003, Printers and Faxes window). – For Windows NT 4.0, this completes the installation. Continue with step 10.
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Installing the fax driver Note Even if the fax driver is deleted using the method described above, the model information file will remain in the computer. Therefore, the driver may not be able to be overwritten when reinstalling the same version of the fax driver.
Setting up the fax driver (Windows) Setting up the fax driver (Windows) Sending a fax 3.1.1 Fax operations Reminder To use the fax function, you must install the optional fax kit onto this ma- chine. In addition, you must enable the fax kit on the Configure tab after installation.
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Setting up the fax driver (Windows) Enter the recipient’s name and fax number in the “Name” and “FAX Number” text boxes. – Up to 80 characters can be entered in the “Name” text box. – Up to 38 characters (numbers 0 through 9, hyphens (-), #, *, P, and T) can be entered in the “FAX Number”...
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Setting up the fax driver (Windows) Click the [Add Recipients] button. – To add multiple recipients, repeat steps 6 and 7. Up to 12 recipients can be added. – To delete a recipient from the list, click the [Delete From List] but- ton.
Setting up the fax driver (Windows) 3.1.2 Selecting a recipient from the phone book Detail To use the phone book, the names and fax numbers of the recipients must be added to the phone book first. For details, refer to “Adding a re- cipient to the phone book”...
Setting up the fax driver (Windows) Select the name of the recipient you want to send a fax to, and then click the [Add Recipients] button. – Multiple recipients can be added in the same way. Up to 12 recipi- ents can be added.
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Setting up the fax driver (Windows) Note For Windows Vista x64/Server 2008 x64, the “FAX Cover Sheet” check box cannot be selected from the FAX Transmission Popup dialog box. It must be specified in the Print settings for the fax driver in advance. In ad- dition, “FAX Cover Sheet”...
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Setting up the fax driver (Windows) – Date: Specifies the date. Select a format or enter any format. If en- tering a format, up to 20 characters can be entered in the “Input Ar- bitrarily” text box. – Pages: Specifies the number of pages to be sent. –...
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Setting up the fax driver (Windows) – If a recipient is not specified on the FAX Transmission Popup dialog box, “Load Set Information” cannot be selected. In addition, it can- not be selected on the FAX tab in the FAX Printing Preferences di- alog box as well.
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Setting up the fax driver (Windows) To place graphics such as a company logo or map on a cover sheet, specify the image file on the Image tab. Select the “Zoom” check box to specify the size, and set the position with the values in the “X”...
Setting up the fax driver (Windows) Settings 3.2.1 Common settings The following describes the common settings and buttons that are displayed on all tabs. Button Cancel Help Add (Favorite Setting) Edit (Favorite Setting) Default Fax Driver Function Click this button to close the dialog box and apply any set- tings that have been changed.
Setting up the fax driver (Windows) Button View Detail To enable any installed options, you must specify the Device Option set- tings. For details, refer to “Specifying the Configure tab settings” on page 3-24. 3.2.2 FAX tab Item Resolution Cover Sheet Phone Book Entry 3.2.3 Basic tab...
Setting up the fax driver (Windows) Specifying the FAX tab settings Resolution: Specifies the fax resolution. If the resolution is increased, the transmission time may take longer. Cover Sheet: Specifies the fax cover sheet. This function can be specified when sending a fax. For details, refer to “Creating a fax cover sheet” on page 3-6.
Setting up the fax driver (Windows) Specifying the Basic tab settings Original Orientation: Specifies the orientation of the original. Original Size: Specifies the paper size of the original. Paper Size: Specifies the output paper size of the recipient. Automatically enlarges or reduces when the Original Size setting is changed. Zoom: Specifies the enlargement and reduction ratio.
If user authentication settings have been specified on the machine when “Enhance Security” is set to “ON” or access locks are specified with the software switch settings, incorrectly entering user authentication infor- mation locks the machine so that no operation can be performed by the corresponding user.
Setting up the fax driver (Windows) Click the Basic tab. Click the [Authentication/Account Track] button. Type in the user name and the password. – Up to 64 characters can be entered for the user name, and up to 32 characters can be entered for the password. Click the [OK] button.
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Setting up the fax driver (Windows) Detail If the account track settings are not specified on the Configure tab, ac- count track cannot be performed. If using the account track function, be sure to specify the Device Option settings . For details, refer to “Specify- ing the Configure tab settings”...
Setting up the fax driver (Windows) Specifying the Layout tab settings Combination: Prints multiple pages on one page, or prints one sheet of an original divided on multiple pages. Details can be specified by clicking the [Combination Details] button. Skip Blank Pages: Does not print blank pages in the data. 3.5.1 Printing multiple pages on one page (N in 1, Poster Mode) You can specify whether to print multiple pages of text on one page with N...
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Setting up the fax driver (Windows) Select the “Combination” check box, and then specify the setting from the drop-down list. To change the “Border” and “Overlap width line” settings, click the [Combination Details] button, and then change the settings in the dia- log box that appears.
Setting up the fax driver (Windows) Specifying the Stamp/Composition tab settings 3.6.1 Sending with an watermark Specific text can be sent in the background as an watermark. Note For Windows Vista x64/Server 2008 x64, “Watermark” cannot be select- ed with any of the following functions at the same time. - [User Authentication] - [Account Track] - [Popup Authentication Dialog when printing]...
Setting up the fax driver (Windows) 3.6.2 Editing a watermark You can change the fonts and position of the watermark and you can register a new one. Click the Stamp/Composition tab. Select the “Watermark” check box. Click the [Edit] button under “Watermark”. The Edit Watermark dialog box appears.
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Setting up the fax driver (Windows) – Style: Specifies the font style. – Frame: Specifies the frame style. – Density: Specifies the density of the text. – Sharing: Specifies whether to register the watermark as public or private. – Transparent: Prints the watermark as a transparent image. –...
Setting up the fax driver (Windows) Specifying the Configure tab settings 3.7.1 Selecting an option You can specify whether an option is enabled so that the functions of this machine are available from the fax driver. If the options are not set using the Configure tab, the option function cannot be used with the fax driver.
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Setting up the fax driver (Windows) Select the status of the option from the “Setting” drop-down list. Note If a “Model” is available under “Device Option”, select the model to be used. Fax Driver 3-25...
Setting up the fax driver (Windows) Using a phone book 3.8.1 Adding a recipient to the phone book When sending a fax, you can recall the fax numbers that are used frequently by adding them to a phone book. A phone book can be added from the FAX tab in the FAX Printing Preferences dialog box.
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Setting up the fax driver (Windows) Enter the appropriate information in the “Name”, “Fax Number”, “Com- pany”, and “Department” text boxes. – If entering a name for a fax cover sheet, titles cannot be added. To add a title to a fax cover sheet, add the title in the “Name” text box. –...
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Setting up the fax driver (Windows) Click the [OK] button. If a name was added, the editing of the phone book is complete. The first time you register a phone book, a dialog box to confirm wheth- er you want to save the phone book appears. Click the [Yes] button.
Setting up the fax driver (Windows) – A new phone book can be created by clicking “New” from the “File” menu in the Phone Book Entry dialog box. You can save a file under a different name by clicking “Save As” from the “File” menu. –...
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Setting up the fax driver (Windows) Note When sending a fax, the names and fax numbers that were entered man- ually and registered by clicking the [Register To Phone Book] button, ap- pear in the “Simple Entry” folder of the phone book. To change a registered recipient to a group: From “Personal List”...
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Setting up the fax driver (Windows) To change a group name: Select the group that you want to change from “Group” on the left side of the dialog box, and then specify “Rename Group” from the “Edit” menu. To create a folder: Select “Personal List”...
Setting up the fax driver (Windows) Saving the driver settings You can save the setting values of the changed driver and recall them as necessary. 3.9.1 Saving the driver settings Change the driver settings from the Basic tab and the Layout tab. Click the [Add] button next to the “Favorite Setting”...
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Setting up the fax driver (Windows) Specify settings for the following: – Name: Enters the specified registration name. – Icon: Specifies the icon. The settings can be registered even if the icon is not specified. – Sharing: Specifies whether to register the specified file as public or private.
From the list, select the specified name that you want to change, and then change the setting. To delete a setting, click the [Delete] button. To switch the order displayed, click the [Up] button or the [Down] but- ton. Fax Driver...
Setting up the fax driver (Windows) Click the [Option] button, select the check box of the function that you want to recall, and then click the [OK] button. Click the [OK] button. Note The specified settings of the driver functions cannot be changed. 3.9.4 Importing and exporting the driver settings You can also save (export) or read (import) the settings that were specified...
Troubleshooting Troubleshooting Unable to Fax This chapter explains the troubleshooting procedures for possible malfunc- tions. Perform the following troubleshooting procedures, in order, if the fax cannot be sent after the send command is applied. Symptom The message “No printers are con- nected.”...
Troubleshooting Unable to specify desired settings or unable to send as specified Perform these troubleshooting procedures if settings cannot be specified in the fax driver or if the fax is not sent as specified. Note Some of the fax driver functions cannot be combined with other func- tions.
Appendix Appendix Glossary Term 10Base-T/ 100Base-TX/ 1000Base-T BOOTP Brightness Byte Client Default gateway DHCP DPI (dpi) Driver Ethernet Gateway Fax Driver Definition An Ethernet standard, which is a cable consisting of twisted copper wire pairs. The transmission speed of 10Base-T is 10 Mbps, of 100Base-TX is 100 Mbps, and of 1000Base-T is 1000 Mbps.
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Appendix Term Grayscale Hard disk Host name HTTP Install IP address Local printer LPR/LPD MAC address Memory NDPS Fax Driver Definition Monochrome image expressive form using the gradation information from black to white Large capacity storage device for storing data. The data can be stored even if the power is turned off.
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Appendix Term NetBIOS NetBEUI Outline font Peer-to-peer Plug-and-play Preview Printer buffer Print Job Print queue Profile Property Protocol Proxy server Queue name Resolution Samba Fax Driver Definition Abbreviation for Network Basic Input Output System. A communication in- terface developed by IBM. Abbreviation for NetBIOS Extended User Interface.
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Appendix Term Screen font Shared printer SMTP SNMP Spool Subnet mask TCP/IP TrueType Uninstall Web browser WINS Fax Driver Definition A font for displaying text and symbols on a CRT monitor. A printer setup that allows the printer to be used by multiple computers con- nected to a server over a network.
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Index Index Index Account track ...3-17 Add printer ...2-11 Adding to the phone book ...3-26 Automatic installation ...2-5 Basic tab ...3-12 Border ...3-19 Combination ...3-19 Configure tab ...3-13 Connecting ...1-4 Custom page sizes ...3-15 Driver settings ...3-32 Editing a phone book ...3-29 Editing a watermark ...3-22 Error message ...4-3 Exporting ...3-35...
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Index Troubleshooting ...4-2 Unable to fax ...4-2 Unable to specify desired settings ...4-3 Uninstalling ...2-25 Watermark ...3-21 Windows ...1-4 Windows 2000 ...2-24 Windows 2000/NT 4.0 ...2-19 Windows Server 2003 ...2-12 Windows Server 2008 ...2-16 Windows Vista ...2-16 Windows XP ...2-12 Fax Driver 2-22 2-23...
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