Aastra 6731i User Manual
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Aastra 6731i User Manual

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User Guide
Aastra 6731i

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Summary of Contents for Aastra 6731i

  • Page 1 User Guide Aastra 6731i...

  • Page 2: Table Of Contents

    Content • Phone overview How to consult the Call history • How to clear the Call history Basic telephony features • Contacts management How to place a call • • How to answer a call How to add a contact •...
  • Page 3 Aastra 6731i: phone overview • 1 : 6731i Handset • 2 : Speakerphone • 3 : message waiting lamp • 4 : Hold key • 5 : Volume control • 6 : Mute key • 7 : Goodbye key •...
  • Page 4 Aastra 6731i: phone overview (2) • 18 : Programmable keys • all 8 keys are programmable. • configurable by the System Administrator • Default functions for the programmable keys * • 1 –Voicemail • 2 – None • 3 – Corporate Directory •...

  • Page 5: Basic Telephony Features

    Basic telephony features • How to place a call? • Using the handset: Pick-up the handset Type the number on keypad Type the number (Press the “right arrow” button) Press the “right arrow” button Pick-up the handset • Using the speaker: Press the speaker button Type the number on keypad Type the number...

  • Page 6: How To Answer A Call

    Basic telephony features (2) • • How to answer a call? How to end a call? • • Using the handset: Press the Goodbye key • Pick-up the handset Replace the handset • Using the speaker: Press the Speaker key Press the Answer softkey •...

  • Page 7: How To Mute A Call

    Basic telephony features (3) • • How to mute a call? How to set a call on hold? • Press the Mute key • Press the Hold key • The microphone is muted (with • Music is played to the caller. the handset and in handsfree •...

  • Page 8: How To Transfer A Call

    Basic telephony features (4) • How to transfer a call? Warm transfer (2) Blind transfer (1) You first speak to the third You transfer the call without person before transferring the speaking to the third person call. and you “forget” the call Press on Transfer key during the call...
  • Page 9 Basic telephony features (5) • How to transfer a call? (2) 1. Blind Transfer • Enter extension to transfer to • Press the right arrow or wait 2 seconds • Confirm transfer OR Hang up the horn What the 3 party sees •...
  • Page 10 Basic telephony features (6) • How to transfer a call? (3) 2. Warm Transfer • Enter extension to transfer to • Press the right arrow or wait 2 seconds • Speak to the 3 party • Confirm transfer OR hang up the horn What the 3 party sees •...
  • Page 11 Basic telephony features (7) • How to make conference calls with 3 people? • Initiate a 3-party conference call directly via your phone. Call the first person During the call, press the Conference key (the current call is on hold) Call the third person When 3 person answers press Conference key...

  • Page 12: Phone Preferences

    Phone preferences • How to change the ringtone? • Press the Options key • The screen displays “OPTIONS”’ • By using the arrows, go to 2. Preferences • Press enter via right arrow • The screen displays “tones” • Press enter via right arrow •...
  • Page 13 IP Phone preferences (2) • How to change the language? • Press the Options key • The screen displays “OPTIONS”’ • By using the arrows, go to 2. Preferences • Press “enter” via right arrow • By using the arrows, go to 7. Language •...
  • Page 14 Phone preferences (3) • How to adjust the volume? • Ringtone’s volume • Press the volume control keys when not in conversation • Conversation volume • Press the volume control keys during the conversation...

  • Page 15: Voicemail & Call History

    Voicemail & Call history • How to listen to your VoiceMails? * • Everyone has its own voicemail service • Works like GSM voicemail • Red light flashing ? New voicemail is in ! • Little envelope on screen ? New voicemail is in ! •...
  • Page 16 Voicemail & Call history (2) • How to clear your call history? * Press the Callers key • Navigate with the arrows to select call(s) to clear • Press the Delete key (till list cleared) * Features availability dependent of configuration...
  • Page 17 Voicemail & Call history (3) • How to consult your call history? • Received and missed calls • Press the callers list button • Press the up arrow to see most recent call...

  • Page 18: Contacts Management

    Contacts management • Contacts directory * • Accessible via the Directory button • Can contain up to 200 entries (local directory) • Number of entries displayed when pressing the directory key How to search a contact ? • By name : press dial pad number corresponding to 1 letter of the name (continue to press to access other letters on the same key) •...

  • Page 19: How To Add A Contact

    Contacts management (2) • How to add a contact? * • Press the Directory key • Press the Save key • The screen displays “Enter number” • Enter a phone number using the keypad • Press the Save key when done •...
  • Page 20 Contacts management (3) • How to add a contact from the redial list? * • Press the Redial list key • Scroll through the list to find the contact to add to your directory • Press the Save key • Press the Directory key to save to the directory list (proceed as explained in “How to add a contact”...

  • Page 21: How To Edit A Contact

    Contacts management (4) • How to edit a contact? * • Press the Directory key • Access the entry to edit by : • Pressing the 1 letter of the name • OR scrolling through the list with 2 and 5 •...
  • Page 22 Contacts management (5) • How to create a Speed Dial? • Press any key on the keypad for more than 3 seconds • Enter the number • How to call a Speed Dial? • Press a previously programmed key on the keypad for 3 seconds...

  • Page 23: Idle Display

    Idle display • User extension & status • The phone can display the extension & current user status * • OFFICE • BUSY • TELEWORK • HOLIDAY • OUTOFOFFICE • Status can be changed using the Status key * • Dynamic queue login status •...

  • Page 24: How To Reboot Your Phone

    Reboot • How to reboot your phone? • Press the Options key • Use arrows to select option 6. Restart phone • Confirm with enter via right arrow Why should I reboot my phone ? If the IT admnistrator has made changes to the configuration If there is any problem, a reboot is the first action to take...
  • Page 25 Phone reset • How to clear local settings? • Press the Options key • Navigate to 5. Admin Menu • Enter the admin password: 22222 by default • Press Enter • Navigate to 5. Delete local settings • Press Enter •...
  • Page 26 Phone reset (2) • How to make a factory reset? • Press the Options Key • Navigate to 5. Admin Menu • Enter the admin password: 22222 by default • Press Enter • Navigate to 4. Factory settings • Press Enter •...

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