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Toshiba DP 80F Instruction Manual

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DP 80F / 85F
Instruction manual
Dear Reader.
Thank you for your interest in a Toshiba Fax machine!
To allow you to get your fax machine up and running as soon
as possible, this manual only covers the most important criteria.
Complete operating instructions can be found on the CD-ROM
included with the accessories.
All items documented on the CD are highlighted in grey
both in the table of contents.
Please refer to the corresponding references on the CD for
further information
(IBM
-compatible format).
®

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Summary of Contents for Toshiba DP 80F

  • Page 1 DP 80F / 85F Instruction manual Dear Reader. Thank you for your interest in a Toshiba Fax machine! To allow you to get your fax machine up and running as soon as possible, this manual only covers the most important criteria.

  • Page 2: Table Of Contents

    CONTENTS Transmission options, ECM on/off ... PREPARATION Transmission options, number of pages ..Unpacking ....... Transmission options, protected transmission .
  • Page 3 ADVANCED SETTINGS Delayed fax job ......Set transmission header position ... . Reception trailer (RTI) .
  • Page 4 Control panel Document tray extension Recording paper cassette Document guides Document tray Exit document extension tray Exit document extension tray Single-sheet feed Exit document tray Recording paper tray 789 10 12 13 15 14 16...
  • Page 5 1 DISPLAY 12 ENTER KEYS 21 SPEED DIAL Displays indications about the Activates selected menu items Press this key to select a stored operating modes of your fax and also used for terminating alphabet dial number, a name or machine. Your control monitor data input.

  • Page 6: Preparation

    PREPARATION Unpacking When unpacking your machine, please check that all parts shown here are present and in perfect condition. 7. Drum unit The correct location 1. Fax machine for your fax machine is easily found: near • a 230 V AC socket*, •...

  • Page 7: Remove Transport Fittings

    Remove transport fittings: Before you start to use your fax machine, please remove all transport fittings. Preparing and installing printer components In order to prevent any transport damage, the high-quality printer unit of your new fax machine is supplied with the additional protection of special packaging.

  • Page 8: Change Toner

    • If toner gets in your mouth, wash it out with plenty of water. • In an emergency, call a doctor. Consumables are taken back and recycled by your TOSHIBA dealer.

  • Page 9: Replace Drum Unit

    Consumables are taken toner) back and recycled by your TOSHIBA dealer. Connecting your fax machine Connect your fax machine (LINE jack) to the telephone socket, as shown on the right. Liability in case of wrong connection by the user is excluded.

  • Page 10: Mounting Accessories

    Mounting accessories Insert the recording paper cassette Adjust the document guides Insert the retaining pins of the into the corresponding guides until according to the dimensions of the recording paper tray into the it locks into place. paper. corresponding holes. If required, pull out the recording paper tray extension.

  • Page 11: Using The Single-Sheet Feed

    Using the single-sheet feed The single-sheet feed is used for the separate printing of single media, such as: • Copies • Letterhead pages • Envelopes • Films • Single pages (max. 120 g) The single-sheet feed can also be used to copy (see page 28), to print via the PC and for the TX report function (see page...

  • Page 12: Installation

    INSTALLATION The menu system Your fax machine is equipped with a four-line display which provides you with information concerning all operating modes. This display makes it more easy for you to work with the various functions of your fax machine, and everything is set out in a clear menu. A special group of keys is used for activating the menu as well as for control activities within the various menu levels.

  • Page 13: Enter User Name

    The character is then overwritten. Insert character: Press the INSERT key before you insert a character. To exit this mode, press the INSERT key again. When the name is completed, press the START key. Example: Toshiba Standby mode 15-03 19:56...

  • Page 14: Enter Terminal Id

    Enter terminal ID The terminal ID which is part of the transmissing header contains the number under which your fax machine can be reached. The number should be entered in the international format: Example: +44-2131-12345678 Fax number Space (to improve legibilitly) Area code (without initial 0) Country code Plus symbol (for the international form)

  • Page 15: Connection To Pabx, Obtaining A Public Line/Digital Pabxs

    Connection to PABX, obtaining a public line/Digital PABXs The fax unit can be connected not only to the public switched telephone network (public line) but also to a PABX. In this case, additional parameters have to be entered. With PABXs, the public line is obtained in various ways: •...

  • Page 16: Set Language

    B PABX SET EXCHANGE TYPE 1.PSTN Select a menu item Make your selection for the public line SET ACCESS TYPE 1. Flash function 1.FLASH 2. Code Select a menu item SET ACCESS TYPE Example: digit ACCESS DIGIT = (1-3) Enter the digit(s) for obtaining public line .

  • Page 17: Set Date And Time

    Set date and time Enter the current date and time at this point so that all details relating to date and time is correct. The internal clock of your fax machine then runs automatically - even in the event of a power failure. Standby mode 15-03 19:56...

  • Page 18: Reception Of Documents

    RECEPTION OF DOCUMENTS Set standby mode If your fax machine is connected to the PSTN, there are 4 different ways of receiving documents. Automatic reception If the line is reserved exclusively for fax operation. The fax machine switches over to reception as soon as the line rings. The number of rings before the fax machine is activated can be set (see below).

  • Page 19: Remote Activation (When In Manual Reception Mode)

    To set reception mode do the following: AUTO Press the AUTO key The current reception mode is displayed RECEPTION MODE 1.FAX ..Select the reception mode 1. Automatic reception 2. TEL/FAX mode 3. FAX/TAD mode 4. Manual reception Press STOP , return to standby mode STOP Remote activation (when in manual reception mode)

  • Page 20: Reception Reduction

    Reception reduction If a fax is received which exceeds the length of the paper for received documents (e.g. due to a transmission header – see page 95), the copy would not be able to be printed out in full. In this case, the fax machine reduces the size of the document in scale with the original (max.

  • Page 21: Memory Reception

    Memory reception Under certain circumstances, the machine cannot print out any further incoming copies: • If there is no recording paper • If there is a paper jam In order to prevent problems with reception, the remaining pages are buffered in the memory of your fax machine.

  • Page 22: Secure Rx

    Secure RX In the Secure RX mode, the fax machine is ready to receive documents; however, incoming fax documents are not printed out and are retained in memory for a defined period. This for instance prevents fax documents which are received outside normal office hours from falling into the “wrong hands”. The user is able to set the period during which the Secure RX mode is active.
  • Page 23 Security code edit ENTER SECURITY CODE Make your selection for (old) security code Enter the old security code ..ENTER SECURITY CODE [****] ...confirm with START START Make your selection NEW SECURITY CODE for new security code .
  • Page 24 Activate/deactivate Secure RX Make your selection SECURITY CODE for the current security code ..Enter the current security code confirm with START Make your selection START SECURE RX for configuration of Secure RX 1.ON 1. Configure and activate Secure RX 2.

  • Page 25: Temporary Deactivation Of Privileged Reception

    Temporary deactivation of privileged reception Providing you know your security code, you can temporarily deactivate Privileged RX mode in order to print out the stored documents. Temporary deactivation of Privileged 15-03 19:56 100% RX mode for printing purposes AUTO RECEIVE Standby mode Start the menu MENU...

  • Page 26: Delete Reception

    Correct sequence printout If more than one document is transmitted, it is normal to start with the first page. As received copies are printed out face-up, this means that the received stack of documents is in reversed order. This would mean that the first page is the last page to be printed.

  • Page 27: Reception Protection

    Reception protection The process of receiving documents is not subject to any restriction in principle. However, if reception protection is activated, it is only possible for the machine to receive fax documents from partners whose fax number is stored in the fax machine. The transmitted code of the transmitter is compared against the contents of your alphabet dial memory or one-touch dial keys.

  • Page 28: Local Copy

    Local copy You can use your fax machine to make one or more copies (up to 99). You can select a sorter function if several copies of various documents are to be made simultaneously. The copies are sorted and reproduced in the sequence in which the original documents were inserted into the document feed.
  • Page 29 Standby mode 15-03 19:56 100% AUTO RECEIVE Load original Remember: Printed side face down 15-03 19:56 100% Document ready AUTO RECEIVE Press COPY key Make your selection COPY COPIES -> for the number of copies (1-99) [ 1] Enter amount of copies .

  • Page 30: Setting The Rings To Answer

    Copy reduction If the document to be copied is 10 mm larger than A4 format, the additional length is automatically printed on a second page. If you wish to prevent a second page from being printed, you can activate the copy reduction facility.

  • Page 31: Transmit Documents

    There are two ways of avoiding this problem:..by photocopying or using a carrier sheet. Your TOSHIBA dealer can supply you with the necessary carrier sheets. How to use carrier sheets: Place your document face-up on the carrier sheet under the transparent cover. Carrier sheets can be used like normal documents except for one restriction: only one carrier sheet can be fed at one time.

  • Page 32: Automatic Fax Messages

    Automatic fax messages To send fax messages in the traditional manner: Insert document(s), enter the fax number and the connection is automatically established. The fax machine reads the documents into memory and then transmits them. The advantage for the user: The document feed is only ever used for a brief period of time; irrespective of whether a fax is being transmitted or not.

  • Page 33: Stack Mode

    Stack mode A frequently encountered problem with fax machines is that the document tray is blocked while a document is being transmitted; no other documents can be transmitted while the fax machine is transmitting or receiving documents. This is different with your fax machine: All documents are read into the memory and are then transmitted from this memory.

  • Page 34: Useful Job Management

    Useful job management As the stack memory in your fax machine is so large, it may happen that several jobs have to be transmitted to the same fax number. As a fax connection is used more economically if more data are transmitted, it would make sense to transmit all of these jobs in a single process.

  • Page 35: Important Transmission

    Important transmission The stack of your fax works according to FIFO (first in - first out). This situation can be compared to a queue: The most recently entered job has to wait the longest. This might be problematical for transmitting a certain document, particularly if stack memory already contains several jobs.

  • Page 36: Direct Transmission

    Direct transmission In the normal transmission mode your fax machine reads all documents into the memory before they are transmitted (see page 33). If the documents are too large for the memory or if you have too many documents, you can also send directly from the document tray without reading the documents into the memory. Standby mode 15-03 19:56...

  • Page 37: Transmission Using Alpha Dial

    Enter the alphabet dial number ..Example: 1 ...confirm with START The fax machine displays the selected START ABB. NUMBER= alphabet dial memory and the fax partner TOSHIBA EUROPE allocated to this memory position. The document is read into memory...

  • Page 38: Transmission One-Touch Dial

    Press the one-touch dial key ..Example: one touch 35 The machine displays the selected one- ONE TOUCH= touch dial key and the fax partner assigned TOSHIBA EUROPE to this one-touch dial key. The document is read into memory...

  • Page 39: Faxing With Telephone Directory

    Faxing with telephone directory This type of dialling is similar to the process of searching in a telephone directory. If you enter the initial letter of your fax partner, the machine searches for the corresponding fax number in the alphabet dial memory or on a configured one-touch dial key.

  • Page 40: Single Multi-Address Transmission

    Single multi-address USER-DEFINED GROUP transmission •••• If you intend to send a document to several fax partners as quickly as possible, this function can be used for defining a FAXNO. FAXNO. FAXNO. single free group. The group is cancelled after the procedure is completed.

  • Page 41: Stored Broadcast

    50 different group of your choice (DP 80F = 25). Additional you can assign each group to a one-touch dial key. Multi-adress transmission is then carried out by pressing the appropriate one-touch dial key.

  • Page 42: Monitoring (Direct)

    Broadcast via one-touch dial key 15-03 19:56 100% Standby mode AUTO RECEIVE Load original Remember: Printed side face down Press one-touch dial key under which a ..group is stored The document is read into memory Monitoring (direct) When a fax transmission is monitored, the call establishment attempt is played back via the built-in speaker.

  • Page 43: Monitoring (By Job)

    Monitoring (by job) When a fax transmission is monitored, the call establishment attempt is played back via the built-in speaker. This means that you have an additional acoustic check for monitoring the call establishment procedure. This facility is useful whenever a connection is not established. This is frequently due to a wrong number or a fax machine that is not ready to receive.

  • Page 44: Set Resolution

    Set resolution In its basic setting, your fax machine uses high resolution for transmitting or copying your documents. You can also adjust the resolution to suit the particular documents. Use the following as a rough guide: For hand-written or typewritten documents (basic setting) FINE For documents with small type such as newspapers and diagrams U-FINE...

  • Page 45: Set Contrast

    Set contrast Where the print on documents is weak or where colour character sets are used, it is possible that some characters might not be transmitted. In such cases, you should set the contrast to darker. On the other hand, some documents contain characters in coloured fields. In such cases, you should set the contrast to ligther.

  • Page 46: Transmission Options, Ecm On/Off

    Transmission options, ECM on/off Your fax machine is equipped with an error correction facility (ECM). If your fax partner also has an error correction facility, this permits error-free fax transmission. One effect linked with ECM is that the transmission time increases if there are any problems on the line. This may involve very high costs with oversees calls. For this reason, the error correction facility can be temporarily disabled.

  • Page 47: Transmission Options, Number Of Pages

    Transmission options, number of pages Enter the number of pages to be transmitted before the transmission procedure commences (in the mode: Direct transmission, see page 36). Before sending a document, you can use this option to enter the number of pages being sent. The until will compare the number of pages actually sent with the number you entered.

  • Page 48: Transmission Options, Protected Transmission

    Transmission options, protected transmission The transmission of documents is restricted. You can now only send documents to fax machines whose ID is identical to the dialled fax number. You can thus only fax your documents to specific fax partners. *) Please refer to page 110 if you wish to change the basic setting of transmission protection.

  • Page 49: Transmission Options, Reduced Speed

    Make your selection for transmission speed FAX SPEED (BPS = Bits per second) 1.FASTEST POSSIBLE 1. Maximum speed (DP 85F = 33.600 BPS / DP 80F = 14.400 BPS) 2. 14.400 BPS (DP 85F) 3. 9.600 BPS 4. 4.800 BPS ..

  • Page 50: Transmission Options, Send Cover Sheet

    Transmission options, send cover sheet The cover sheet is a form which is placed at the head of your fax transmission. It is a tool to enable the operator to classify an incoming fax more easily. The information on the cover sheet is entered via the numeric keypad (see page 13).

  • Page 51: Print Transmission Report On Document (Tx Report)51

    Print transmission report on document (TX Report) You have the possibility of printing the transmission report on the reverse side of the document via the single- sheet feed. Please note that the buffer memory (see page 33) must be empty for this procedure. If other transmission jobs are nevertheless stored in the buffer memory, press the ”DIRECT SEND”...

  • Page 52: Chain Dialling

    Chain dialling When dialling unabbreviated numbers, the number can be made up of various parts. You are able to combine all forms with each other: • One-touch dialling (see page • Dialling with telephone directory function (see page • Dialling with alphabet number (see page •...

  • Page 53: Call Redial

    Call redial Auto call redial: If it was not possible for your fax message to be sent, this may be due to various reasons (please read page 122). One reason may be that the other fax machine is busy. In this case, it would make sense to call your partner again at a later time.

  • Page 54: Resend (Retained Job)

    Resend (retained job) If your fax machine is set to retain a job (see page 106) you can resend this job by the following procedure. The criteria applicable for a “fresh” job are applicable for the newly activated job. You also have the option of changing the fax numbers assigned to the job. Standby mode 15-03 19:56...

  • Page 55: Cancel A Retained Job (With Retain Job)

    Current fax number is displayed FAX NUMBER= (128MAX) [004412345678 ..Enter new fax number confirm with START The selected job is used again. START *) If no job is retained, the following error NO ENTRY message is display: *) If the “retained job”...

  • Page 56: Cancel Transmission

    Cancel transmission JOB DELETE If you enter the wrong fax number or if you have dialled the wrong fax partner, the relevant job has to be cancelled. It is important to JOB NO. 45 distinguish between a job which is read into memory (stack mode, page 33) or transmitted directly (direct transmission, page...
  • Page 57 Cancel from stack 15-03 19:56 Standby mode AUTO RECEIVE JOB CANCEL Press the JOB CANCEL key Cancel menu is displayed JOB CANCEL (Display can vary, depending on the 1.TRANSMIT outstanding jobs) Select a menu item Make your selection [SET]:CANCEL for selecting the required job :SEARCH after 5 seconds The first available job is displayed.

  • Page 58: Polling

    4421311234567890 2. CODE: If you wish to reserve the polling facility exclusively for TOSHIBA fax machines, you can use the four- digit TOSHIBA code as polling protection. Documents can then only be polled if this code is identical in both fax machines.
  • Page 59 Polling protection? 1. No polling protection SECURITY FAX NUMBER 2. TOSHIBA code 1.NO 3. Telephone number 4. TOSHIBA code + telephone number (concealed) Select a menu item ..(Example: 4 = Both) Make your selection SECURITY CODE...

  • Page 60: Reserve Polling, Permanent (General Infobox)

    Reserve polling, permanent (general infobox) With permanent polling, the document is retained in the memory of the fax machine so that it can be constantly polled. “FAX on DEMAND” can be configured in this way. Items of information such as weather report, current price lists, stock market news, traffic jam forecasts, etc.

  • Page 61: Reserve Polling, Append Documents

    Reserve polling, append documents When a document has already been reserved for polling, you can append additional documents or replace these documents. This means that the operator is able to make additions without previously having to cancel the entire job. Adding/Replacing documents Standby mode 15-03...

  • Page 62: Cancel Polling Reservation

    Cancel polling reservation If you have reserved a document for polling, you can cancel the reservation as follows: Standby mode 15-03 19:56 AUTO RECEIVE Press the JOB CANCEL key JOB CANCEL Make your selection JOB CANCEL for cancel operation (Display may vary) 1.POLLING RESERVE Select a menu item Make your selection...

  • Page 63: Single Polling

    1.YES 1. with TOSHIBA code 2. without polling protection Select a menu item ..without protection (A) with TOSHIBA code without protection The polling procedure is stored as a job and carried out. with Toshiba code...

  • Page 64: Multiple Polling

    ...confirm with START Make your selection SECURITY CODE? for polling protection 1.YES START 1. with TOSHIBA code 2. without polling protection ..Select a menu item without protection (A) with Toshiba code (B) Continued on next page.

  • Page 65: Cancel Polling

    Multiple polling is stored and carried out as a job. with Toshiba code (B) SECURITY CODE= Make your selection for TOSHIBA code ..Enter the TOSHIBA code Confirm with START Multiple polling is stored and carried out as a job.

  • Page 66: Program Continous Polling

    Program Continous Polling The polling procedure is automated with the program continuous polling. During a defined period, your fax machine calls one or more stations in order to poll a document from the station. It is also possible for several procedures to be carried out during the day.
  • Page 67 1. with TOSHIBA code 2. without polling protection ..Select a menu item without protection (A) with TOSHIBA code without protection (A) Program continous polling is stored and carried out as a job. with Toshiba code ADD SECURITY CODE .

  • Page 68: Reverse Direction

    SECURITY CODE? for polling protection 1.YES 1. with TOSHIBA code 2. without polling protection Select a menu item ..without protection (A) with TOSHIBA code without protection (A) 15-03 19:56 100% Make your selection ENTER TEL NUMBER...
  • Page 69 TOSHIBA code (B) SECURITY CODE Make your selection for security code (4-digit number) ..Enter the TOSHIBA-Code confirm with START START Make your selection 15-03 19:56 100% for fax number, alphabet dialling, one-touch ENTER TEL NUMBER dial or telephone directory ...confirm with START...

  • Page 70: Store Numbers

    STORE NUMBERS Alphabet dial memory The alphabet dial facility enables you to enter a single “address” Example: Alphabet dial 421: instead of the fax number of your partner (which is frequently a long number). This “address” can be any number between 1 and Fax number (128) 999.
  • Page 71 Enter the name ..(see page 13 for diagram) -and / or- skip with START NAME (20MAX) [TOSHIBA ...confirm with START Make your selection START FAX OPTIONS for options 2.NO YES: See alphabet dial options page 72...

  • Page 72: Alphabet Dial Options

    Alphabet dial options Apart from numbers and names, it is also possible for additional options to be assigned to an alphabet dial memory position: Delayed Comm (2) The fax partner is linked to a specific transmission time with this option, e.g. for fax partners in other time zones;...

  • Page 73: Modify Abb Numbers

    START -and / or- [0987654321 ...confirm with START Option for editing the name NAME (20MAX) START -and/or- [TOSHIBA ...confirm with START Option for editing FAX OPTIONS START for options 2.NO YES: See alphabet dial options NO: See below Select a menu item .

  • Page 74: Delete Abb Numbers

    Delete ABB numbers If you want to delete ABB numbers just enter them. If this number has already been used, a further selection option is displayed. Procedure as described under „Enter ALREADY ASSIGNED alphabet dial number”: See page 70 Display message for existing alphabet dial number after 2 seconds Menu displayed when alphabet dial number...

  • Page 75: One-Touch Dial Keys

    One-touch dial keys The one-touch dialling facility is a very user-friendly method for dialling the number of your fax partner. You can configure 19 keys* with fax numbers of your choice. Simply push a button to reach your fax partner. *) Every one-touch dial number key of your fax machine has a twofold assignment.
  • Page 76 Enter the name ..(see page 13 for diagram) -and / or- skip with START NAME (20MAX) [TOSHIBA ...confirm with START Make your selection START FAX OPTIONS for options 2.NO YES: See alphabet dial options page 72 NO: See below .

  • Page 77: Cancel One-Touch Dial Keys

    If you wish you cancel the contents of a one-touch dial key, simply enter the corresponding one-touch dial key in the menu. If this one-touch dial key is already being used, a further selection option is displayed (example: one-touch dial key , name TOSHIBA): Refer to...

  • Page 78: Define Groups

    Define groups OT XX If you have a fixed number of partner to whom you frequently send broadcast transmissions, the stored broadcast facility is just what you need. You are permitted to define 50 different groups (DP 80 F = 25), whereby each group can be assigned a group number from GROUP XX •...
  • Page 79 Make your selection PRESS ONE TOUCH for one-touch dial key to which the group is OR ENTER assigned. -or- confirm with START Make your selection START GROUP NUMBER for further groups (1-1999) -or- Press STOP , return to standby mode STOP...

  • Page 80: Edit Groups

    Edit groups If you wish to edit the contents of a group, simply enter the corresponding group number. If this group number already exists, a further selection option is displayed. All stored data can be overwritten or skipped using the START key. Refer to page 78 for procedure as...

  • Page 81: Cancel Groups

    Cancel groups If you wish to cancel a group, simply enter the corresponding group number. If this group number already exists, a further selection option is displayed. Refer to page 78 for for procedure as ALREADY ASSIGNED described under “Define groups” Display message for existing group number after 2 seconds...

  • Page 82: Report Prints

    REPORT PRINTS Program selection list The program selection list provides you with a complete overview of the menu system for your fax machine. It is the only list which can be selected via the main menu item. Standby mode 15-03 19:56 100% AUTO RECEIVE...
  • Page 83 The various transmission reports and related options: TX REPORT Transmission report printed out after every transmission in the “direct transmission mode” (see page 36). Setting: • Always printed out • Printed out only if transmission is errored MEMORY Printed out after every memory transmission (see page 33).
  • Page 84 Transmission report, memory TX report MEMORY TRANSMISSION REPORT TIME 08-02-2000 17:11 TEL NUMBER +44-1234567890 NAME TOSHIBA MARKETING DP85F FILE NUMBER DATE : 08-02 17:11 DOCUMENT PAGES START TIME 08-02 17:11 END TIME 08-02 17:11 SENT PAGES STATUS FILE NUMBER *** SUCCESSFUL TX NOTICE ***...
  • Page 85 After the successful multi-adress transmission your fax will print a list of all fax partys. MULTI TRANSMISSION REPORT TIME 08-02-2000 17:11 TEL NUMBER +44-1234567890 NAME TOSHIBA MARKETING DP85F FILE NUMBER : DATE: 08-02 17:11 DOCUMENT PAGES: START TIME: 08-02 17:11...

  • Page 86: Transmission And Reception Journal

    Transmission and reception journal Your fax machine will record messages which you transmit or receive in the form of transmission and reception journals. These lists are printed out automatically after every 40 transmissions. You can also manually request the journal at any time. You should file this list as a record of the document jobs;...
  • Page 87 TRANSMISSION JOURNAL TIME 08-02-2000 17:11 TEL NUMBER +44-1234567890 NAME TOSHIBA MARKETING DP85F SCAN COUNT (00000292) PRINT COUNT (0000033B) DRUM COUNT 8070 (00001F86) NBR. FILE NBR DATE TIME DURATION TO- DEPT NBR ACCOUNT MODE STATUS 001 006 02-FEB 10:28 00/14 001 +4921135...
  • Page 88 Print count: Total number of printed pages Drum count: Number of printed pages (x10), in relation to the current drum unit Codes used for transmission modes: TOSHIBA High Speed mode Group-3 transmission ECM error correction ECM with abbreviated protocol Polling Transmission from PC 1.

  • Page 89: Reservation List

    1.FAX FEATURES Select a menu item The reserve list is printed out RESERVATION LIST TIME 08-02-2000 17:11 TEL NUMBER +44-1234567890 NAME TOSHIBA MARKETING DP85F TX/RX FILE NBR FUNCTION PGS. MAIL DATE TIME SINGLE TX 11-03 11:11 1234 POLL/FAX MAILBOX FILE NBR FUNCTION PGS.

  • Page 90: The Function List

    Select a menu item The function list is printed out FUNCTION LIST TIME 08-02-2000 17:11 TEL NUMBER +44-1234567890 NAME TOSHIBA MARKETING DP85F MACHINE SETTINGS RX SETTING AUTO RECEIVE MODE : AUTO 33 SECURE RX : OFF RING DELAY 34 MEMORY RX...
  • Page 91 PAGE PAGE Set reception mode Status of transmission memory Number of rings before fax Status of transmission security machine connects to line Status of cover sheet function, Set dialling method Status of subsequent transmission Current time interval of call Position of transmission header redial Status of dialling when issuing job Number of call redial attempts...

  • Page 92: The Dial Number Lists

    Select a menu item ..The required list(s) are printed out ABBREVIATED TEL NUMBER LIST TIME 08-02-2000 17:11 TEL NUMBER +44-1234567890 NAME TOSHIBA MARKETING DP85F ABB. NBR NAME TEL NUMBER TIME MONI. BPS REPORT DP80 ONE TOUCH NUMBER INFORMATION...

  • Page 93: Department List

    1.FAX FEATURES Select a menu item Printout of the department list DEPARTMENT CODE LIST TIME 08-02-2000 17:11 TEL NUMBER +44-1234567890 NAME TOSHIBA MARKETING DP85F DEPT NBR NAME DEPT CODE TX PGS RX PGS COPY PGS MASTER 12345 Mains failure report This list is printed out if memory is lost due to a lengthy power failure.

  • Page 94: Delayed Fax Job

    ADVANCED SETTINGS Delayed fax job You can define a specific start time for your fax jobs in order to compensate for any differences in time zones or in order to take advantage of low-rate charges. Again, it is particularly advantageous that your document or documents are not read into memory, as the document feed is not blocked.

  • Page 95: Set Transmission Header Position

    Set transmission header position The transmission header contains the code, the name, time of transmission and the current page number. Normally it appears in the top 5 mm of the incoming copy. If this area contains important information this information is overwritten by the transmission header. In order to prevent this from happening, you are able to displace the transmission header.

  • Page 96: Call Redial

    Call redial If the machine is not able to transmit a fax job, the job is retained in memory and the machine attempts to send the fax job again at a later date. You can set two criteria for this call redial facility: •...

  • Page 97: Volume Of Acoustic Signals

    Volume of acoustic signals The volume of the acoustic signals can be set separately RINGER VOLUME Ringer volume. ALARM VOLUME Volume of the warning signal indicating a malfunction. KEY TOUCH VOLUME Key touch volume MONITOR VOLUME Speaker volume. Standby mode 15-03 19:56 100%...

  • Page 98: Power Saver (Stand By)

    Power saver (stand by) The printer unit of your fax machine requires a heat source of approx. 170° C in order to be able to print out documents immediately. This heat source is heated at certain intervals in order to maintain the specified temperature, which requires electricity.
  • Page 99 Super Power Saver: SUPER P. S. Make your selection 1.AUTOMATIC for mode 1. Active after preset delay 2. Active after the POWER SAVER key is pressed 3. Cannot be activated Select a menu item Example: Automatic Make your selection ENTER TIME for the delay time (1-60) [ 3]...

  • Page 100: 100 Cost Centre Management

    100 Cost centre management Transmission jobs can be assigned to any 4-digit number. The number can be used to find the specified job within the transmission report (see page 86). In this way, special transmission jobs can be linked to specific cost centres.

  • Page 101: Department Code

    Department code In order to prevent your fax machine from being used by unauthorised persons, you can lock it using a 5-digit code. 50 such codes are possible, and a separate journal is assigned to each of these codes. It is conceivable that this code can be used for setting up a cost centre management system.

  • Page 102: 102 Modify Or Delete A Department

    102 Modify or delete a department Can only be accessed via master code. Standby mode 15-03 19:56 100% ENTER DEPT CODE Enter (!) master code ..confirm with START START Start the menu MENU The first menu item is displayed 1.FAX FEATURES Select a menu item Make your selection...

  • Page 103: Disable Department Code

    Disable department code If the department code is deactivated, renewed entry of the master code allows access to the previously entered departments. Standby mode 15-03 19:56 100% ENTER DEPT CODE Enter (!) master code ..confirm with START START Start the menu MENU...

  • Page 104: 104 Divider Sheets

    104 Divider sheets Documents received from fax A A divider sheet is automatically added after every transmission in order to enable the individual fax documents received to be distinguished more easily. Divider sheets Documents received from fax B Standby mode 15-03 19:56 100%...

  • Page 105: Cover Sheet

    Cover sheet The cover sheet is a form which is placed at the head of your fax transmission. It is a tool to enable the operator to classify an incoming fax more easily. You are able to choose between a “normal” cover sheet which sets out the information in text form and a “personal”...

  • Page 106: 106 Retain Jobs

    106 Retain jobs If a job cannot be transmitted because for instance the partner fax is busy, your fax machine attempts to redial the number at regular intervals of approx. 3 minutes*. After the XXth* redialling, the job will be automatically deleted from the stack and a transmission report (see page 82) will be printed out.

  • Page 107: Query Current Job Status

    Query current job status The LINE status lamp enables you to recognise whether your fax machine is currently active. If you require more precise information concerning this activity, you can query the current status of the machine. This status query also enables you to cancel the current job. The status display is made up as follows: Line 1 TRANSMIT P 001...

  • Page 108: Permanent Monitoring

    Permanent monitoring When a fax transmission is monitored, the call establishment attempt is played back via the built-in speaker. This means that you have an additional acoustic check for monitoring the call establishment procedure. This facility is useful whenever a connection is not established. This is frequently due to a wrong number or a fax machine that is not ready to receive.

  • Page 109: Basic Setting, Transmission Memory

    Basic setting, transmission memory The transmission memory is activated in the basic setting of your fax machine. This enables transmission jobs to be stacked as jobs in this memory (see pag 33 ). If you disable the transmission memory, the document is retained in the document feed until the transmission procedure is completed.

  • Page 110: Basic Setting, Ecm (Error Correction Mode)

    Basic setting, ECM (error correction mode) Your fax machine is equipped with an error correction facility (ECM). If your fax partner also has an error correction facility, this permits error-free fax transmission. One effect linked with ECM is that the transmission time increases if there are any problems on the line.

  • Page 111: Basic Setting, Reception Interval

    Basic setting, reception interval Fax reception may not be possible for an extended period under the following circumstances, as the fax machine is occupied solely with the transmission of documents: • Extensive group dialling (see page 40 et seq.) • Extensive group polling (see page •...

  • Page 112: 112 Basic Setting, Tray Paper Size

    112 Basic setting, tray paper size if the fax machine is to be charged with paper of a different size than DIN A4, the respective paper size must be set accordingly. This setting must be performed separately for each tray (when installed). If necessary, the fax machine can then react to different fax formats by accessing the respective paper tray.

  • Page 113: Basic Setting, Sort Copy

    Basic setting, sort copy The default setting for sorting copies (see page 28) can be changed. Standby mode 15-03 19:56 100% AUTO RECEIVE Start the menu MENU The first menu item is displayed 1.FAX FEATURES Select a menu item Display the basic setting SORT COPY for copy sorting 1.ON...

  • Page 114: 114 Basic Setting, Send After Scan

    114 Basic setting, send after scan The default setting for the fax machine causes the fax machine to commence dialling immediately after pressing the START button for a scan job. In the case of extensive fax jobs, this can result in the page number descriptor in the TX header on the first few pages being incomplete.

  • Page 115: Additional Features (Sub, Sep , Pwd)

    Additional features (SUB, SEP , PWD) Because of the high level of innovation pressure in the telecommunications industry, fax technology is also being continuously improved. The ITU-T (formerly CCITT) operates as an international body and is responsible for ensuring standardisation of new telecommunication options. This ensures that non-proprietary compatibility is guaranteed.

  • Page 116: Additional Paper Tray (Option)

    • ONE TOUCH Additional paper tray (option) If the capacity of the paper tray (250 sheets) is inadequate, you have the option of mounting an additional paper tray (with a capacity of 500 sheets). Please contact your TOSHIBA dealer for details.

  • Page 117: Possible Problems

    POSSIBLE PROBLEMS Diagnostic program Your fax machine has an automatic test routine which checks the correct functioning of the most important internal components. The results of such a test are documented in a test report, which can be printed out at any time.

  • Page 118: Auto Receive

    Select a menu item Printout of the test report 15-03 19:56 100% PRINTING LIST TEST RESULT REPORT TIME :08-02-2000 17:11 TEL NUMBER :+44-1234567890 NAME :TOSHIBA MARKETING DP85F TEST CONTENTS RESULT NOTE DATE/TIME AUTO TEST FLASH ROM PROGRAM C692 08-02-2000 13:11 FUNCTION AA3A...

  • Page 119: Error Messages In The Display

    Error messages in the display Your fax machine indicates operating errors or does not carry out a function in accordance with your requirements. Before you contact customer service, consider a moment and identify the error message in the following list. You will probably then be able to remedy the fault yourself. General procedure to be followed for error messages in the display 1.
  • Page 120 Install a new developer assembly printing. immediately (see page DRUM UNIT WARNING The drum unit is almost Please contact your TOSHIBA dealer to expended. About 100 sheets order a new drum unit. can be printed after this is displayed. CHANGE DRUM The drum unit is expended.

  • Page 121: Error Codes In The Tx Report And Journal

    Power failure A power failure has occurred. Memory error If this error occurs frequently, please notify the customer service of your TOSHIBA dealer. Transmission interrupted by Start the transmission process again or request your the transmitter/receiver. fax partner to repeat the transmission process.

  • Page 122: Transmission Problems

    Transmission problems Your fax machine reports an operating error or fails to perform the required function. Before you make an unnecessary call on your service technician, take your time and see if you can help yourself. This checklist will help you recognise and eliminate errors. Problem Possible causes ...
  • Page 123 Problem Possible causes ..and solutions The receiver reports: The RESOLUTION and CONTRAST Make a copy on your fax machine document transmitted is are not set correctly. (see page 28) and adjust the settings difficult to read. to your document. You can also improve document quality: By making the print on the photocopy darker, enlarging or reducing...

  • Page 124: Receiving Problems

    Receiving problems Your fax machine reports an operating error or fails to perform the required function. Before you make an unnecessary call on your service technician, take your time and see if you can help yourself. This checklist will help you recognise and eliminate errors. Problem Possible causes ...

  • Page 125: Document Jam

    Cleaning document scanner Never use abrasive materials to clean your fax machine - they could cause damage. If documents transmitted are difficult to read, the document scanner must be cleaned. You can easily tell when: Make a test copy of the document on your fax machine and compare the copy with the original.

  • Page 126: 126 How To Clear A Recording Paper Jam

    126 How to clear a recording paper jam In the event of a paper jam in the receiving paper tray, the „PAPER JAM XX” message is displayed. The two numbers indicate the location of the paper jam in the fax machine. Code Jam position Paper tray or single-sheet feed...

  • Page 127: Clearing A Paper Jam

    Clearing a paper jam 80: If the paper has not yet been Clearing a paper picked up by the setting roller, Open the fax machine by pressing jam 90: fold back the leading edge of the the release button. paper as shown in the sketch in Follow the instructions for paper order to get a better grip.

  • Page 128: Remote Maintenance (Comline)

    128 Remote maintenance (COMLINE) Your fax machine enables remote diagnosis to be carried out. This means that internal settings can be read and changed via the telephone line. In order to ensure that all requirements of data protection are observed, COMLINE is possible only if you temporarily enable your fax machine for this facility.

  • Page 129: Supplies Order

    Supply order As soon as consumables (drum, toner, etc.) are expended, your fax machine can order replacements automatically. Before you configure this setting, it is advised that you contact your dealer to determine the conditions under which this automatic order service is to be performed. Standby mode 15-03 19:56...

  • Page 130: Replace Drum

    Replace drum When changing the drum unit (see page 9), the drum counter must be reset manually for the fax machine to recommence operations. If the drum unit is not replaced after resetting the drum counter, the machine components may be subject to massive pollution! Standby mode 15-03...

  • Page 131: Uk Connection Information

    UK CONNECTION INFORMATION This TOSHIBA Facsimile Transceiver is intended for connection to public telecommunication services as follows: By using the cable described as TEL LINE CABLE in the packaging list of the instruction manual. This cable plugs into the socket on the left hand side of the DP 85F/80F which is marked LINE and the other end into the standard PSTN analogue socket found in the UK.

  • Page 132: Index

    INDEX Alternative fax number ..Faults, during reception ..Paper cassette ... Faults, during transmission . . Paper jam ... 125, 126 Fine .
  • Page 133 Toner ..... Toner, changing ... . . TOSHIBA Code ..58, 63 Transmission header .

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