Page 1 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS MFP Management Guide...
Page 3: Preface
Preface Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual explains the instructions for administrators to set up and manage the Multifunctional Digital Systems or Multifunctional Digital Color Systems. Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems.
Page 4 IBM, AT and AIX are trademarks of International Business Machines Corporation. NOVELL, NetWare, and NDS are trademarks of Novell, Inc. TopAccess is a trademark of Toshiba Tec Corporation. Other company and product names given in this manual or displayed in this software may be the trademarks of their respective companies.
Page 5: Table Of Contents
CONTENTS Preface............................1 Chapter 1 SETTING ITEMS (USER) Entering User Menu........................8 Setting General Functions....................... 9 Changing the display language ..................... 9 Setting the reversed display mode ..................10 Adjusting the display contrast....................12 Setting the calibrations ......................13 Setting the registration......................15 Setting Copy Functions ......................
Page 6 Setting the TCP/IP protocol (IPv4) ..................134 Setting the IPv6 protocol ....................139 Setting the IPX/SPX protocol..................... 148 Setting the NetWare settings..................... 149 Setting the SMB protocol....................151 Setting the AppleTalk protocol................... 153 Setting the HTTP network service ..................155 Setting the Ethernet speed ....................
Page 7 Chapter 4 APPENDIX List Print Format........................246 TOTAL COUNTER LIST....................246 DEPARTMENT CODE LIST....................247 ADDRESS BOOK INFORMATION..................248 GROUP NUMBER INFORMATION................... 249 FUNCTION LIST (User) ....................250 NIC configuration page...................... 251 FUNCTION LIST (Administrator)..................253 PS3 font list ........................272 PCL font list ........................
Page 8 CONTENTS...
Page 9: Setting Items (User)
SETTING ITEMS (USER) Entering User Menu ......................... 8 Setting General Functions....................... 9 Changing the display language ..........................9 Setting the reversed display mode ........................10 Adjusting the display contrast..........................12 Setting the calibrations ............................13 Setting the registration ............................15 Setting Copy Functions ......................16 Setting Fax Functions......................
Page 10: Entering User Menu
1 SETTING ITEMS (USER) Entering User Menu Follow the steps below to enter the USER menu in the USER FUNCTIONS screen. Press the [USER FUNCTIONS] button on the control panel to enter the USER FUNCTIONS menu. Press the [USER] tab. The USER menu is displayed.
Page 11: Setting General Functions
1 SETTING ITEMS (USER) Setting General Functions This menu allows you to perform the following operations: P.9 “Changing the display language” P.10 “Setting the reversed display mode” P.12 “Adjusting the display contrast” P.13 “Setting the calibrations” P.15 “Setting the registration” Changing the display language The language used on the touch panel can be changed to a different one.
Page 12: Setting The Reversed Display Mode
1 SETTING ITEMS (USER) Setting the reversed display mode You can change the touch panel to be displayed in the Reversed Display mode in which the white portion is black and the black portion is white. Changing to the Reversed Display mode helps to display the touch panel more clearly when it is too bright. Press [GENERAL] in the USER menu.
Page 13 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press [ON] to enable the reversed display, or [OFF] to disable the reversed display. When you select [ON], the touch panel is displayed in the Reversed Display mode. Setting General Functions...
Page 14: Adjusting The Display Contrast
1 SETTING ITEMS (USER) Adjusting the display contrast This function allows you to adjust the touch panel contrast. Press [GENERAL] in the USER menu. The GENERAL menu is displayed. To display the USER menu, see the following page: P.8 “Entering User Menu” Press [DISPLAY SETTING].
Page 15: Setting The Calibrations
1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Setting the calibrations This function automatically calibrates the color gradation of the machine. You can use this function when the shading and hue cannot be reproduced accurately because of the following reasons: For color models: When the shading of the image is not appropriate, or when the hue has deviated in copy and printing jobs For monochromatic models: When the shading of the copied image is not appropriate The calibration setting in the USER menu can be configured only when an administrator has set the Calibration...
Page 16 1 SETTING ITEMS (USER) Press [CALIBRATION]. The CALIBRATION menu is displayed. Refer to Step 1 in the following operations. To perform copy calibration, see the following page: P.95 “Setting the copy calibration” To perform print calibration, see the following page: P.97 “Setting the print calibration”...
Page 17: Setting The Registration
1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Setting the registration When color misregistration occurs, this function allows you to align the position of each color. This option is available only for the e-STUDIO6550C Series and e-STUDIO4540C Series. The registration setting in the USER menu can be configured only when an administrator has set the Registration Display Level to [USER].
Page 18: Setting Copy Functions
1 SETTING ITEMS (USER) Setting Copy Functions You can change the initial settings (defaults) for copy jobs. Press [COPY] in the USER menu. The COPY screen is displayed. When you are using the e-STUDIO6550C Series or e-STUDIO4540C Series, see the following page: P.16 “Setting Copy Functions (e-STUDIO6550C Series, e-STUDIO4540C Series)”...
Page 19 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press the desired media type button and press For the e-STUDIO4540C Series For the e-STUDIO6550C Series For more information about the paper types, refer to the Copying Guide “Chapter 1: BEFORE USING EQUIPMENT”. Press the desired mode button for the ORIGINAL MODE FOR COLOR and ORIGINAL MODE FOR BLACK options and press Setting Copy Functions...
Page 20 1 SETTING ITEMS (USER) Specify the following items as required and press [OK]. ORIGINAL MODE FOR AUTO COLOR — Press the desired mode button that is applied when you copy documents in the Auto Color mode. OMIT BLANK PAGE ADJUSTMENT — Use to select the appropriate sensitivity from 7 levels to detect blank pages from the scanned data in a copy job.
Page 21 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press the desired media type button and press For e-STUDIO456 Series For e-STUDIO856 Series For e-STUDIO306LP For more information about the paper type, refer to the Copying Guide “Chapter 1: BEFORE USING EQUIPMENT”. Setting Copy Functions...
Page 22 1 SETTING ITEMS (USER) Specify the following items as you require. For e-STUDIO456 Series For e-STUDIO306LP ORIGINAL MODE — Press the desired mode button. OMIT BLANK PAGE ADJUSTMENT — Use to select the appropriate sensitivity from 7 levels to detect blank pages from the scanned data in a copy job. The higher the level is, the more likely the equipment is to detect blank pages.
Page 23 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) detect blank pages. For more information about the omit blank page function, refer to the Copying Guide “Chapter 4: EDITING FUNCTIONS”. When you are using the e-STUDIO856 Series, press to display the next screen. Specify the following item as you require and press [OK].
Page 24: Setting Fax Functions
1 SETTING ITEMS (USER) Setting Fax Functions You can change the initial settings (defaults) for fax and Internet Fax jobs. If the FAX Unit (optional) is not installed, only five options are available: “RESOLUTION”, “ORIGINAL MODE”, “EXPOSURE”, “PREVIEW SETTING” and “INITIAL PREVIEW TYPE”. For details on other fax options, refer to the GD-1250/GD-1260/GD-1270 Operator’s Manual for FAX Unit “Chapter 6: SETTING ITEMS”.
Page 25 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Specify the following items as required and press [OK]. PREVIEW SETTING — Press [ON] to enable the Preview function to preview the scans before you send them via fax or Internet Fax. Press [OFF] to disable it. INITIAL PREVIEW TYPE —...
Page 26: Setting Scan Functions
1 SETTING ITEMS (USER) Setting Scan Functions You can change the initial settings (defaults) for scan jobs. For the e-STUDIO456 Series or e-STUDIO856 Series, [SCAN] in the USER menu is available only when the Scanner Kit (optional) or Printer/Scanner Kit (optional) is installed. Press [SCAN] in the USER menu.
Page 27 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Specify the following items as required and press PREVIEW SETTING — Press [ON] to enable the Preview function to preview the scans before you save or e-mail them. Press [OFF] to disable it. INITIAL PREVIEW TYPE —...
Page 28 1 SETTING ITEMS (USER) Specify the following items as required and press RESOLUTION — Select the corresponding button for the default resolution applied when scanning in the Gray Scale mode. EXPOSURE — Press the button to specify the default exposure for gray scale scans manually, or press [AUTO] to select the Auto mode as the default exposure mode for gray scale scans.
Page 29: Setting E-Filing Functions
1 SETTING ITEMS (USER) Setting e-Filing Functions You can set the image quality type for printing color documents that have been stored by Scan to e-Filing. This option is available only for the e-STUDIO6550C Series and e-STUDIO4540C Series. Press [E-FILING] in the USER menu. The E-FILING screen is displayed.
Page 30: Printing Lists
1 SETTING ITEMS (USER) Printing Lists This function allows you to print the following lists. ADDRESS BOOK INFORMATION You can print ADDRESS BOOK INFORMATION that shows all registered contacts in the equipment. GROUP NUMBER INFORMATION You can print GROUP NUMBER INFORMATION that shows all registered groups and members in the equipment. FUNCTION LIST (User) You can print FUNCTION LIST that shows the function flow under [USER] of the user functions.
Page 31 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Printing ADDRESS BOOK INFORMATION Press [ADDRESS BOOK]. The ADDRESS BOOK menu is displayed. Press [ID SORT] to print it as sorted by the ID number, or [NAME SORT] to print it as sorted by the last name. When the Department Management feature is disabled, ADDRESS BOOK INFORMATION is printed.
Page 32 1 SETTING ITEMS (USER) Printing GROUP NUMBER INFORMATION Press [GROUP NUMBERS]. When the Department Management feature is disabled, GROUP NUMBER INFORMATION is printed. When the Department Management feature is enabled, the screen to input the department code is displayed. Enter the department code using the on-screen keyboard and press [OK] to print GROUP NUMBER INFORMATION.
Page 33: Setting Drawer
1 SETTING ITEMS (USER) Setting Drawer This function allows you to set the paper size and paper type for each drawer. Press [DRAWER] in the USER menu. The DRAWER screen is displayed. To display the USER menu, see the following page: P.8 “Entering User Menu”...
Page 34 1 SETTING ITEMS (USER) For the e-STUDIO6550C Series The selected paper size is displayed in the drawer in the illustration. If you want to change the paper type from plain paper to another or want to specify the purpose of use of the paper in the drawer, press [PAPER TYPE] and proceed to step 3.
Page 35 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press the drawer portion in the illustration to highlight the drawer whose paper type you want to change, and press the desired paper type button, and then press [OK] to save the settings. For the e-STUDIO4540C Series You can select either [RECYCLED PAPER], [THICK1], [THICK2], or [THICK3] for the paper type.
Page 36 1 SETTING ITEMS (USER) For e-STUDIO306LP Only [PLAIN] is available for the paper type. For e-STUDIO856 Series You can select either [THICK1], [THICK2], or [THICK3] for the paper type. For details of the paper types, refer to the Copying Guide “Chapter 1: BEFORE USING EQUIPMENT”. You can select each button of the attribute to restrict the uses for a specific job.
Page 37: Managing Address Book
1 SETTING ITEMS (USER) Managing Address Book This menu allows you to perform the following operations: P.35 “Managing contacts in address book” P.50 “Managing groups in address book” Managing contacts in address book The address book is made accessible by pressing [ADDRESS BOOK]. Entries in the address book are used to specify e-mail addresses and/or fax numbers for fax transmission and Scan to E-mail.
Page 38 1 SETTING ITEMS (USER) Press the [SINGLE] tab. Press an undefined button to create a new contact and press [ENTRY]. The ADDRESS BOOK REGISTRATION screen is displayed. If the touch panel does not display an undefined contact, press to display the next screen. Managing Address Book...
Page 39 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press each button on the touch panel to enter the following contact information. [FIRST NAME] — Press this button to enter the first name of the contact. This name will appear in the address book list on the touch panel.
Page 40 1 SETTING ITEMS (USER) When you press each button (excluding [FAX NO.] and [2ND FAX]), the on-screen keyboard is displayed. Enter the value using the on-screen keyboard and press [OK] to set the entry. You can also use the digital keys on the control panel to enter numerals.
Page 41 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Registering contacts from Log lists You can register information such as remote fax numbers and e-mail addresses in the address book from the Send/ Receive Log screen. The following information can be registered from the Send Log: Remote fax numbers that were dialed by direct entry, or that were searched for by the LDAP server E-mail addresses that were manually entered, or that were searched for by the LDAP server The following information can be registered from the Receive Log:...
Page 42 1 SETTING ITEMS (USER) Enter the contact information. For the description of each item, see step 4 in the following operation: P.35 “Registering contacts from the [USER FUNCTIONS] button” Press [OPTION] to specify the default settings for a fax transmission. This is available only when the FAX Unit (optional) is installed.
Page 43: Editing Contacts
1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Editing contacts You can edit existing contacts in the address book. Press [ADDRESS] in the USER menu. The ADDRESS BOOK screen is displayed. To display the USER menu, see the following page: P.8 “Entering User Menu” Press the [SINGLE] tab.
Page 44 1 SETTING ITEMS (USER) Press each button on the touch panel to edit the contact information. For the description of each item, see step 4 in the following operation: P.35 “Registering contacts from the [USER FUNCTIONS] button” Press [OPTION] to specify the default settings for a fax transmission. This is available only when the FAX Unit (optional) is installed.
Page 45: Deleting Contacts
1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Deleting contacts You can delete existing contacts in the address book. Press [ADDRESS] in the USER menu. The ADDRESS BOOK screen is displayed. To display the USER menu, see the following page: P.8 “Entering User Menu” Press the [SINGLE] tab.
Page 46 1 SETTING ITEMS (USER) Press [YES] to delete the contact. The selected contact is deleted. Press [NO] to cancel the deletion. Managing Address Book...
Page 47 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Searching for contacts The following two methods can be used to search the address book for contacts. They are useful to find the contact that you want to edit. P.45 “Searching for contacts by ID number” P.46 “Searching for contacts by entering a search string”...
Page 48 1 SETTING ITEMS (USER) Enter the ID Number using the digital keys and press [OK]. The touch panel displays the found contact. Press the contact and press [EDIT] to edit the contact information, or press [DELETE] to delete the contact. For instructions on editing the contact, see the following page: P.41 “Editing contacts”...
Page 49 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press the [SINGLE] tab. Press [SEARCH]. The ADDRESS SEARCH screen is displayed. Press the corresponding button(s) for the desired search category. When you press each button (excluding [FAX NO.]), the on-screen keyboard will be displayed. When you press [FAX NO.], the on-screen keyboard for entering the fax number will be displayed.
Page 50 1 SETTING ITEMS (USER) Enter the search string and press [OK]. On-screen keyboard You can also use the digital keys on the control panel to enter numerals. On-screen keyboard for entering the fax number Press [Pause] to enter “-” in [FAX NO.]. You can also use the digital keys on the control panel to enter fax numbers. Contacts that contain the search string for the specified items will be found.
Page 51 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) The touch panel displays the found contacts. Press the desired contact and press [OK] to edit the contact information. For instructions on editing the contact, see the following page: P.41 “Editing contacts” Managing Address Book...
Page 52: Managing Groups In Address Book
1 SETTING ITEMS (USER) Managing groups in address book You can create groups that contain multiple contacts. This enables you to specify groups instead of each recipient separately when operating Scan to E-mail, or fax or Internet Fax transmissions. In the address book, you can register up to 200 groups and each one can contain up to 400 members. One fax number or one e-mail address is counted as one destination.
Page 53 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press an undefined button to create a new group and press [ENTRY]. The GROUP NO. REGISTRATION screen is displayed. If the touch panel does not display an undefined group, press to display the next screen. Press [GROUP NAME].
Page 54 1 SETTING ITEMS (USER) Press [OK]. The CHECK OF GROUP MEMBER screen is displayed. Select the contacts that you want to add to the group, and then press [OK]. To add contacts by selecting each contact manually, see the following page: P.56 “Adding or removing contacts”...
Page 55: Editing Groups
1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Editing groups You can edit the names of groups, or add or remove members in groups. Press [ADDRESS] in the USER menu. The ADDRESS BOOK screen is displayed. To display the USER menu, see the following page: P.8 “Entering User Menu”...
Page 56 1 SETTING ITEMS (USER) Press [GROUP NAME] to edit the group name. The on-screen keyboard is displayed. If you do not need to edit the group name, proceed to step 6. Enter the group name and press [OK]. You can also use the digital keys on the control panel to enter numerals. Managing Address Book...
Page 57 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press [OK]. The CHECK OF GROUP MEMBER screen is displayed. If you do not need to change the members in a group, proceed to the next step. If you need to change the members in a group, see the following pages: Adding or removing contacts by selecting each contact manually P.56 “Adding or removing contacts”...
Page 58 1 SETTING ITEMS (USER) Adding or removing contacts Press contacts that are not highlighted to add them to the group, or press highlighted contacts to remove them from the group, and then press [OK] to save the group. To add/remove both the fax number and e-mail address of a contact to/from the group, press the contact name. To add/remove only the fax number of a contact to/from the group, press in the contact.
Page 59 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Enter the ID Number using the digital keys and press [OK]. The touch panel displays the found contact. Press the non-highlighted contact to add it to the group, or press the highlighted contact to remove it from the group, and then press [OK] to save the group. To add/remove both the fax number and e-mail address of a contact to/from the group, press the contact name.
Page 60 1 SETTING ITEMS (USER) Adding or removing contacts by searching with a search string Press [SEARCH]. The ADDRESS SEARCH screen is displayed. Press the corresponding button(s) for the desired search category. When you press each button (excluding [FAX NO.]), the on-screen keyboard will be displayed. When you press [FAX NO.], the on-screen keyboard for entering the fax number will be displayed.
Page 61 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) On-screen keyboard for entering the fax number Press [Pause] to enter “-” in [FAX NO.]. You can also use the digital keys on the control panel to enter fax numbers. Contacts that contain the search string for the specified items will be found. Specify the search string in the items that you require and press [SEARCH].
Page 62 1 SETTING ITEMS (USER) Press the non-highlighted contacts that you want to add to the group, or press the highlighted contacts that you want to remove from the group, and then press [OK] to save the group. To add/remove both the fax number and e-mail address of a contact to/from the group, press the contact name. To add/remove only the fax number of a contact to/from the group, press in the contact.
Page 63: Deleting Groups
1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Deleting groups You can delete a group from the address book. Though the selected group is deleted from the group list, the contacts still remain in the [SINGLE] tab. However, if the selected contact is deleted from the single list, this is also the case in the [GROUP] tab. Press [ADDRESS] in the USER menu.
Page 64 1 SETTING ITEMS (USER) Press the group that you want to delete and press [DELETE]. The message “Delete OK?” is displayed in the ATTENTION screen. If the touch panel does not display the group that you want to delete, press to display the next screen.
Page 65 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Searching for groups The following two methods can be used to search the address book for groups. This function is useful for finding a group that you want to edit. P.63 “Searching for groups by ID number” P.65 “Searching for groups by group name”...
Page 66 1 SETTING ITEMS (USER) Enter the ID Number using the digital keys and press [OK]. The touch panel displays the found group. Press the group and press [EDIT] to edit the group information, or press [DELETE] to delete the group. For instructions on editing groups, see the following page: P.53 “Editing groups”...
Page 67 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Searching for groups by group name Press [ADDRESS] in the USER menu. The ADDRESS BOOK screen is displayed. To display the USER menu, see the following page: P.8 “Entering User Menu” Press the [GROUP] tab. The group list is displayed.
Page 68 1 SETTING ITEMS (USER) Press [GROUP NAME] to specify the search string. The on-screen keyboard is displayed. Enter the search string and press [OK]. You can also use the digital keys on the control panel to enter numerals. Groups that contain the search string in the [GROUP NAME] box will be found. Managing Address Book...
Page 69 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press [SEARCH]. The touch panel displays the found groups. Press the desired group and press [OK] to edit the group information. For instructions on editing groups, see the following page: P.53 “Editing groups” Managing Address Book...
Page 70 1 SETTING ITEMS (USER) Confirming the members of a group You can confirm the contacts that are registered in a group. Press [ADDRESS] in the USER menu. The ADDRESS BOOK screen is displayed. To display the USER menu, see the following page: P.8 “Entering User Menu”...
Page 71 1 SETTING ITEMS (USER) 1.SETTING ITEMS (USER) Press [CONTENTS] of the group whose members you want to confirm. The contacts registered in the group are displayed. In the CONTENTS screen, you will see all the fax numbers listed first, and then all the e-mail addresses. Managing Address Book...
Page 72: Checking E-Mail
1 SETTING ITEMS (USER) Checking E-mail This function allows you to check for new e-mails (Internet Faxes) on the POP3 server. It is necessary to configure the POP3 server using TopAccess to perform this function. For instructions on how to configure the POP3 server, refer to the TopAccess Guide “Chapter 8: [Administration] Tab Page”.
Page 73: Setting Bip Printing
1 SETTING ITEMS (USER) Setting BIP Printing [Bluetooth PRINTING] is available only when the Bluetooth Module (optional) is installed. For instructions on how to set BIP printing, refer to the GN-2010/GN-2020 Operator’s Manual for Bluetooth Module “Chapter 1: SETTING UP BLUETOOTH”.
Page 74: Change User Password
1 SETTING ITEMS (USER) Change User Password When the MFP Local Authentication feature is used, this function allows each user to change his or her authentication password that has been entered in the authentication screen. Press [CHANGE USER PASSWORD] in the USER menu. The CHANGE USER PASSWORD screen is displayed.
Page 75: Setting Items (Admin)
SETTING ITEMS (ADMIN) Entering Admin Menu ......................75 Setting General Functions..................... 77 Setting the device information ..........................77 Setting the notification ............................80 Changing the administrator password and resetting the service password ............82 Setting the date and time .............................85 Setting the energy saver modes...........................88 Setting the calibration and registration display level ....................93 Setting the calibration ............................94 Setting the registration ............................99...
Page 76 Setting Security Functions ....................177 Managing certificates ............................177 Setting secure PDF ............................185 Performing the integrity check..........................187 Setting List/Report....................... 190 Printing Lists ........................195 Setting Printer/e-Filing Functions ..................196 Wireless Settings and Bluetooth Settings................. 199 Change User Password....................... 200 IEEE 802.1X Authentication Setting ...................
Page 77: Entering Admin Menu
2 SETTING ITEMS (ADMIN) Entering Admin Menu Follow the steps below to enter the ADMIN menu in the USER FUNCTIONS screen. Press the [USER FUNCTIONS] button on the control panel to enter the USER FUNCTIONS menu. Press the [ADMIN] tab. When the User Management feature is disabled, you must enter the administrator password.
Page 78 2 SETTING ITEMS (ADMIN) Continue the administrative operation that you require. ADMIN menu (1/2) ADMIN menu (2/2) P.77 “Setting General Functions” P.134 “Setting Network Functions” P.166 “Setting Copy Functions” P.169 “Setting Fax Functions” P.171 “Setting File Functions” P.172 “Setting E-mail Functions” P.175 “Setting Internet Fax Functions”...
Page 79: Setting General Functions
2 SETTING ITEMS (ADMIN) Setting General Functions This menu allows you to perform the following operations: P.77 “Setting the device information” P.102 “Setting the status message” P.80 “Setting the notification” P.103 “Setting the auto clear function” P.82 “Changing the administrator password and P.105 “Managing the option licenses”...
Page 80 2 SETTING ITEMS (ADMIN) Press [DEVICE INFORMATION]. For e-STUDIO6550C Series, e-STUDIO4540C Series For e-STUDIO456 Series, e-STUDIO306LP For e-STUDIO856 Series The DEVICE INFORMATION screen is displayed. Setting General Functions...
Page 81 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press [OK]. [LOCATION] — Press this button to enter the location of this equipment. [SERVICE PHONE NUMBER] — Press this button to enter the service call number. [CONTACT INFORMATION] —...
Page 82: Setting The Notification
2 SETTING ITEMS (ADMIN) Setting the notification You can set the notification mail to send a notification message when specified events occur on the equipment, such as toner empty, paper empty, and serviceman call. You can specify up to three e-mail addresses for the destination of the notification message. You can specify events that you want to be notified about using the TopAccess web utility.
Page 83 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Press [E-MAIL]. The on-screen keyboard is displayed. Enter the e-mail address and press [OK]. You can specify up to three e-mail addresses to which notification messages will be sent, as required. When you enable notification, you must enter at least one e-mail address. You can also use the digital keys on the control panel to enter numerals.
Page 84: Changing The Administrator Password And Resetting The Service Password
2 SETTING ITEMS (ADMIN) Changing the administrator password and resetting the service password This menu allows you to change the administrator password. It also allows you to reset the service password in case the service technician who is in charge of this equipment forgets it. Press [GENERAL] in the ADMIN menu (1/2).
Page 85: Changing The Administrator Password
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Changing the administrator password Press [ADMIN PASSWORD]. The screen for changing the administrator password is displayed. Press [OLD PASSWORD]. The on-screen keyboard is displayed. Enter the current administrator password and press [OK]. The input password appears as asterisks (*). You can also use the digital keys on the control panel to enter numerals.
Page 86 2 SETTING ITEMS (ADMIN) Set new password and complete the setting. 1) Press [NEW PASSWORD] to enter new password. 2) Press [RETYPE NEW PASSWORD] to enter the new password again. 3) Press [OK]. When you press [NEW PASSWORD] and [RETYPE NEW PASSWORD], the on-screen keyboard is displayed. Enter the value using the on-screen keyboard and press [OK] to set the entry.
Page 87: Setting The Date And Time
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting the date and time The clock built in to this equipment can be set by entering the date and time using the digital keys. When the time settings of the equipment are adjusted using the SNTP service, this cannot be done manually for the date and time.
Page 88 2 SETTING ITEMS (ADMIN) Changing the date and time Press [DATE/TIME]. The DATE/TIME screen is displayed. Highlight the section that you want to edit using the arrow buttons, enter the number using the digital keys, and press [OK]. You will be returned to the CLOCK menu. When you change either “YEAR”, “MONTH”, or “DATE”, the days of week in the DAY section will be set automatically.
Page 89 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Changing the date format Press [DATE FORMAT]. The DATE FORMAT screen is displayed. Press the desired date format button. You will be returned to the CLOCK menu. Setting General Functions...
Page 90: Setting The Energy Saver Modes
2 SETTING ITEMS (ADMIN) Setting the energy saver modes The following energy saver modes are available in this menu. Weekly timer Using the built-in weekly timer, you can have the equipment automatically turned ON and OFF at specified times. For instance, you can set the timer for the starting time and closing time of your office so that the copier will automatically turn itself ON and OFF at those specified times.
Page 91 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Press [ENERGY SAVER]. The ENERGY SAVER menu is displayed. Continue the operation that you require. P.89 “Setting the weekly timer” P.91 “Setting the Auto Power Save mode” P.91 “Setting the Sleep or Super Sleep mode” Setting the weekly timer Press [WEEKLY TIMER].
Page 92 2 SETTING ITEMS (ADMIN) Check the settings on the display. If corrections are required, press [CHANGE]. If no corrections are required, press [OK] and complete the operation. Make settings for the weekly timer. 1) Press the desired day of the week button. 2) Press [ON] to enter the time the device wakes up from the Sleep or Super Sleep mode.
Page 93 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting the Auto Power Save mode Press [AUTO POWER SAVE]. The AUTO POWER SAVE screen is displayed. Press the desired period of time (in minutes) that this equipment should wait before the Auto Power Save mode is activated. The Auto Power Save mode setting is completed, and you will be returned to the previous screen.
Page 94 2 SETTING ITEMS (ADMIN) Specify the following items as required and complete the setting. 1) Press the desired period of time (in minutes) that this equipment should wait before the Sleep or Super Sleep mode is activated. 2) Select whether this equipment enters the Sleep mode or the Super Sleep mode when a specified period of time has passed.
Page 95: Setting The Calibration And Registration Display Level
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting the calibration and registration display level You can set whether this equipment will use the calibration and registration settings that are operated by a user or administrator. Each button ([CALIBRATION], [REGISTRATION]) appears under the USER menu or ADMIN menu according to this option.
Page 96: Setting The Calibration
2 SETTING ITEMS (ADMIN) Setting the calibration This function automatically calibrates the color gradation of the machine. You can use this function when the shading and hue cannot be reproduced accurately because of the following reasons: For color models: When the shading of the image is not appropriate, or when the hue has deviated in copy and printing jobs For monochromatic models: When the shading of the copied image is not appropriate The calibration setting in the ADMIN menu can be performed only when an administrator has set the Calibration...
Page 97 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Press [CALIBRATION]. The CALIBRATION menu is displayed. Continue the operation that you require. P.95 “Setting the copy calibration” P.97 “Setting the print calibration” For the e-STUDIO6550C Series, [600dpi PRINT] and [1200dpi PRINT] are provided instead of [PRINT]. For the e-STUDIO456 Series, e-STUDIO856 Series or e-STUDIO306LP, only [COPY] is displayed.
Page 98 2 SETTING ITEMS (ADMIN) Press [DEFAULT] to set the default calibration setting, or [CALIBRATION] to adjust the calibration setting. When you press [DEFAULT], the system maintains the default calibration setting and returns to the previous screen. When you press [CALIBRATION], a chart is printed out and the calibration guide illustration is displayed on the touch panel.
Page 99 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting the print calibration Press the following buttons as required. For the e-STUDIO4540C Series Press [PRINT]. For the e-STUDIO6550C Series Press either of the following buttons. [600dpi PRINT] Press this button to calibrate for the 600 dpi print jobs. [1200dpi PRINT] Press this button to calibrate for the 1200 dpi print jobs.
Page 100 2 SETTING ITEMS (ADMIN) Place the printed chart face down on the glass, so that the two black rectangular marks are placed on the left side. Press the [START] button on the control panel. The calibration begins. Do not operate the equipment until the message “Scanning and calibrating” disappears. If the chart is not properly placed, the message “Set chart correctly”...
Page 101: Setting The Registration
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting the registration When color misregistration occurs, this function allows you to align the position of each color. This option is available for the e-STUDIO6550C Series and e-STUDIO4540C Series. The registration setting in the ADMIN menu can be performed only when an administrator has set the Registration Display Level to [ADMIN].
Page 102: Setting The Option
2 SETTING ITEMS (ADMIN) Setting the option This function allows you to select whether hole punching on sheets of tab paper is enabled. This option is available only for the e-STUDIO856 Series with the Hole Punch Unit (optional) installed. Press [GENERAL] in the Admin menu (1/2). The GENERAL menu is displayed.
Page 103: Setting The Drawer Set Pop-Up And Paper Misfeed Recovery Pop-Up
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting the drawer set pop-up and paper misfeed recovery pop-up You can set whether or not to display a message to ask users to change the paper size setting every time you open and close the drawer, or to continue copying or printing after clearing a paper misfeed.
Page 104: Setting The Status Message
2 SETTING ITEMS (ADMIN) Setting the status message This function allows the equipment to display the status message at the bottom of the touch panel to notify you of the occurrence of specified events, such as when paper has run out and toner is low. Press [GENERAL] in the Admin menu (1/2).
Page 105: Setting The Auto Clear Function
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Press [ON] or [OFF] for each status message and press [OK]. TONER NEAR EMPTY MESSAGE — When you select [ON], this message will be displayed at the lower left of the screen when toner is low in each toner cartridge. PAPER EMPTY MESSAGE —...
Page 106 2 SETTING ITEMS (ADMIN) Press [AUTO CLEAR]. The AUTO CLEAR screen is displayed. Press the button that indicates the desired time in seconds. The Auto Clear function has been set to the selected time. If you want to disable the Auto Clear function, press [NO LIMIT]. When [NO LIMIT] is selected, the screen will not be cleared in all mode operations including the USER FUNCTION, JOB STATUS, and TEMPLATE screens.
Page 107: Managing The Option Licenses
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Managing the option licenses This menu allows you to view product information, such as the license ID for certain options. It also allows you to install these options on the equipment if necessary. For installation, be sure to follow the service technician’s instructions.
Page 108 2 SETTING ITEMS (ADMIN) Continue the operation that you require. P.106 “Viewing product information” P.107 “Installing the option” For installation, be sure to follow the service technician’s instructions. Viewing product information Select the option for which you want to confirm product information, and press [DETAILS].
Page 109 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Installing the option Press [INSTALL]. The LICENSE INSTALLATION screen is displayed. Connect your USB storage device to the USB port on the equipment. The SELECT A FILE screen is displayed. For the location of the USB port on the equipment, refer to the Quick Start Guide “Chapter 1: PREPARATIONS”.
Page 110 2 SETTING ITEMS (ADMIN) Press [YES]. The installation begins. Do not disconnect the USB storage device until the data transfer is complete. Removing the device while data are being transferred could destroy them or cause a malfunction of the equipment. When the installation is complete, press [OK].
Page 111: Adding Or Removing The Display Languages
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Adding or removing the display languages This menu allows you to add new languages to be used on the touch panel, and also to remove those you no longer need. In this menu, you can also change the default language used on the touch panel to a different one. The following language packs are initially installed on the equipment.
Page 112 2 SETTING ITEMS (ADMIN) Press [LANGUAGES]. The LANGUAGES screen is displayed. Continue the operation that you require. P.110 “Adding the language” P.112 “Removing the language” P.113 “Setting the default language” When adding a language, store the desired language pack in the root directory of your USB storage device in advance.
Page 113 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Connect your USB storage device in which the language pack is stored to the USB port on the equipment, and [OK]. The SELECT A FILE screen is displayed. For the location of the USB port on the equipment, refer to the Quick Start Guide “Chapter 1: PREPARATIONS”.
Page 114 2 SETTING ITEMS (ADMIN) When the installation is complete, press [OK]. You will be returned to the GENERAL menu (2/2). If the installation fails, the message “Installation Failed.” will be displayed in the CAUTION screen. In this case, press [CLOSE], and perform the installation again. Disconnect the USB storage device from the USB port on the equipment.
Page 115 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting the default language Select the language to be used as the default, and press [SET DEFAULT]. The mark is displayed beside the selected default language. Press [OK]. The setting is completed, and you will be returned to the previous screen. Setting General Functions...
Page 116: Updating Your System
2 SETTING ITEMS (ADMIN) Updating your system This menu allows you to update the system of the equipment by installing the updating configuration files. To obtain the updating configuration files, contact your service technician. Before performing the operation, store the updating configuration files in the root directory of your USB storage device in advance.
Page 117 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Press [INSTALL]. A message appears prompting you to insert the USB media. Connect your USB storage device in which the files for updating the system are stored to the USB port on the equipment, and [OK]. The USB LIST screen is displayed.
Page 118 2 SETTING ITEMS (ADMIN) Select the file that you want to install, and press [INSTALL]. The installation confirmation screen is displayed. Press [YES]. The installation begins. Do not disconnect the USB storage device until the data transfer is complete. Removing the device while data are being transferred could destroy them or cause a malfunction of the equipment.
Page 119: Creating Or Installing Cloning Files
It is convenient to apply the same settings for multiple equipment. The duplicate files are compatible with the same series of the TOSHIBA MFP, not with other series. For example, the duplicate files created in the e-STUDIO4540C can be installed on other e-STUDIO4540C Series, not on the e-STUDIO6550C Series.
Page 120 2 SETTING ITEMS (ADMIN) Press [CLONING]. The CLONING screen is displayed. Continue the operation that you require. P.118 “Installing the cloning data” P.122 “Creating cloning files” When installing the cloning data, store the corresponding files in the root directory of your USB storage device in advance.
Page 121 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Connect your USB storage device in which the cloning files are stored to the USB port on the equipment, and press [OK]. The SELECT A FILE screen is displayed. For the location of the USB port on the equipment, refer to the Quick Start Guide “Chapter 1: PREPARATIONS”.
Page 122 2 SETTING ITEMS (ADMIN) Press [PASSWORD]. The on-screen keyboard is displayed. Enter the password and press [OK]. You will be returned to the PASSWORD REQUEST screen. The input password appears as asterisks (*). You can also use the digital keys on the control panel to enter numerals.
Page 123 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Press [YES]. The installation begins. Do not disconnect the USB storage device until the data transfer is complete. Removing the device while data are being transferred could destroy them or cause a malfunction of the equipment. When the installation is complete, disconnect the USB storage device from the USB port on the equipment, and press [OK] to reboot the equipment.
Page 124 2 SETTING ITEMS (ADMIN) Creating cloning files Press [CREATE CLONE FILE]. The CREATE CLONE FILE screen is displayed. Connect your USB storage device, and select the data that you want to duplicate, and then press [SAVE]. The SAVE AS screen is displayed. For the location of the USB port on the equipment, refer to the Quick Start Guide “Chapter 1: PREPARATIONS”.
Page 125 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Enter the file name, and set the password, and then save the file. 1) Press [File Name] to enter the file name. Up to 128 alphanumeric characters can be entered for the file name. 2) Press [PASSWORD] to enter a password.
Page 126: Setting The Panel Calibration
2 SETTING ITEMS (ADMIN) Setting the panel calibration When the buttons on the touch panel are hardly to be pressed, this function allows you to adjust the position of each button. Press [GENERAL] in the ADMIN menu (1/2). The GENERAL menu (1/2) is displayed. To display the ADMIN menu, see the following page: P.75 “Entering Admin Menu”...
Page 127 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Touch the center of the + mark with a stylus, referring to the message displayed on the touch panel. The panel calibration operation screen (2) is displayed. Touch the center of the + mark with a stylus, referring to the message displayed on the touch panel.
Page 128: Touch Panel
2 SETTING ITEMS (ADMIN) Touch the center of the + mark with a stylus, referring to the message displayed on the touch panel. When the panel calibration operation is completed, the GENERAL menu (2/2) will be displayed. While the panel calibration operation is being performed, no other operations on the touch panel can be performed.
Page 129: Exporting Logs
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Exporting logs This menu allows you to export logs for each operation (PRINT/SEND/RECEIVE/SCAN) into your USB storage device, which are displayed in the Job Status Log List screen. Press [GENERAL] in the ADMIN menu (1/2). The GENERAL menu (1/2) is displayed.
Page 130 2 SETTING ITEMS (ADMIN) Begin exporting the log data. 1) Select whether the data are exported to CSV format or XML format. 2) Select the log type to be exported. 3) Press [SAVE] to begin exporting. You can choose only one log type in one operation. Do not disconnect the USB storage device until the data transfer is complete.
Page 131: Job Skip
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Job skip This menu allows you to select whether to enable or disable the Job Skip function. When this function is enabled, a job fails due to lack of paper or such is automatically skipped and the next job is processed. For instructions on how to resolve the cause of a skipped job, refer to the Copying Guide "Chapter 7: CONFIRMING JOB STATUS"...
Page 132 2 SETTING ITEMS (ADMIN) Press [ON] to enable the Job Skip function, and press [OK] to complete the setting. When disabling the Job Skip functions, press [OFF] then [OK] to complete the setting. Setting General Functions...
Page 133: Changing The Keyboard Layout
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Changing the keyboard layout This menu allows you to change the layout of the on-screen keyboard to a different one. Press [GENERAL] in the ADMIN menu (1/2). The GENERAL menu (1/2) is displayed. To display the ADMIN menu, see the following page: P.75 “Entering Admin Menu”...
Page 134 2 SETTING ITEMS (ADMIN) Select the desired keyboard layout, and press [OK]. You will be returned to the GENERAL menu (2/2). The keyboard layout is changed as follows: when [QWERTY] has been selected. when [QWERTZ] has been selected. when [AZERTY] has been selected. Setting General Functions...
Page 135: Usb Keyboard
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) USB keyboard Connecting a commercially available USB keyboard to the USB port on the equipment allows you to enter character strings and fax numbers (except [Caps Lock]) from the USB keyboard instead of the on-screen keyboard. When using a USB keyboard, be sure the “keyboard layout”...
Page 136: Setting Network Functions
2 SETTING ITEMS (ADMIN) Setting Network Functions This menu allows you to perform the following operations: P.134 “Setting the TCP/IP protocol (IPv4)” P.155 “Setting the HTTP network service” P.139 “Setting the IPv6 protocol” P.157 “Setting the Ethernet speed” P.148 “Setting the IPX/SPX protocol” P.159 “Setting the LDAP services and the filtering functions”...
Page 137 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Press [NETWORK] in the ADMIN menu (1/2). The NETWORK menu is displayed. To display the ADMIN menu, see the following page: P.75 “Entering Admin Menu” Press [IPv4]. The IPv4 screen is displayed. Continue the operation that you require. P.136 “Setting the TCP/IP for auto-IP and DHCP server”...
Page 138 2 SETTING ITEMS (ADMIN) Setting the TCP/IP for auto-IP and DHCP server Press [DYNAMIC] in the ADDRESS MODE option and press [OK]. You will be returned to the NETWORK menu. Continue to another network setting if required, then press [APPLY NOW]. “NETWORK INITIALIZING”...
Page 139 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Continue to another network setting if required, then press [APPLY NOW]. “NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the changes. This message disappears after it is finished. Setting the TCP/IP for static IP address Press [STATIC] in the ADDRESS MODE option.
Page 140 2 SETTING ITEMS (ADMIN) Continue to another network setting if required, then press [APPLY NOW]. “NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the changes. This message disappears after it is finished. Setting Network Functions...
Page 141: Setting The Ipv6 Protocol
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting the IPv6 protocol You can set the IPv6 protocol on this equipment. This IPv6 menu allows you to enable or disable the IPv6 protocol used on this equipment. In this menu, you can also set IPv6 configurations, such as the IPv6 address, by selecting the address mode.
Page 142 2 SETTING ITEMS (ADMIN) Press [IPv6]. The IPv6 screen is displayed. Specify the following items as required and press IPv6 PROTOCOL — Press [ENABLE] to enable the IPv6 protocol, or [DISABLE] to disable the IPV6 protocol. LLMNR — Press [ENABLE] to enable the LLMNR (Linklocal Multicast Name Resolution) protocol, or [DISABLE] to disable the LLMNR protocol.
Page 143 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press ENABLE DHCP (OPTIONS) — Select whether or not the optional information (IPv6 address for the DNS server, etc.), except the IPv6 address for this equipment, which is issued from the DHCPv6 server, is used on this equipment.
Page 144 2 SETTING ITEMS (ADMIN) Setting the IPv6 protocol automatically (in a stateless network environment) Press [NETWORK] in the ADMIN menu (1/2). The NETWORK menu is displayed. To display the ADMIN menu, see the following page: P.75 “Entering Admin Menu” Press [IPv6]. The IPv6 screen is displayed.
Page 145 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press ENABLE DHCP (IP Address) — Press [ENABLE] to use the IPv6 address issued from the DHCPv6 server in a stateless network environment, or [DISABLE] not to use it. ENABLE DHCP (OPTIONS) —...
Page 146 2 SETTING ITEMS (ADMIN) Confirm the settings and press [OK]. You will be returned to the NETWORK menu. IPv6 address obtained from the DHCPv6 server is displayed. Continue to another network setting if required, then press [APPLY NOW]. “NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the changes.
Page 147 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting the IPv6 protocol automatically (in a stateful network environment) Press [NETWORK] in the ADMIN menu (1/2). The NETWORK menu is displayed. To display the ADMIN menu, see the following page: P.75 “Entering Admin Menu” Press [IPv6].
Page 148 2 SETTING ITEMS (ADMIN) Specify the following items as required and press ENABLE DHCP (IP Address) — Select whether or not the IPv6 address issued by the DHCPv6 server is used for this equipment. Press [ENABLE] to use the address, or [DISABLE] not to use it. ENABLE DHCP (OPTIONS) —...
Page 149 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Continue to another network setting if required, then press [APPLY NOW]. “NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the changes. This message disappears after it is finished. If Duplicate Address Detection (DAD) detects duplicate addresses, the message “IPv6 ADDRESS CONFLICT”...
Page 150: Setting The Ipx/Spx Protocol
2 SETTING ITEMS (ADMIN) Setting the IPX/SPX protocol You can set the IPX/SPX protocol on this equipment. The IPX/SPX protocol is usually used to communicate with the NetWare file server through the network. Press [NETWORK] in the ADMIN menu (1/2). The NETWORK menu is displayed.
Page 151: Setting The Netware Settings
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Continue to another network setting if required, then press [APPLY NOW]. “NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the changes. This message disappears after it is finished. Setting the NetWare settings You can set the NetWare network mode and the NetWare configuration to be connected.
Page 152 2 SETTING ITEMS (ADMIN) Specify the following items as required and press [OK]. ENABLE Netware — Press [ENABLE] to use the NetWare protocol, or [DISABLE] not to use it. ENABLE BINDERY — Press [ENABLE] to enable communicating with the NetWare file server in bindery mode, or [DISABLE] to disable bindery mode.
Page 153: Setting The Smb Protocol
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting the SMB protocol When you want to make this equipment visible in the Windows network, you must enable the SMB protocol and enter the NetBIOS name and workgroup to specify the device name of this equipment and workgroup where it will be visible. If your network uses the WINS server to allow SMB communications across segments, you must specify the WINS server address so that this equipment will be visible from the different segments.
Page 154 2 SETTING ITEMS (ADMIN) Specify the following items as required and press [OK]. SMB PROTOCOL — Select whether the SMB protocol is enabled or disabled. When you select [ENABLE], select the function that you want to disable in [RESTRICTION]. RESTRICTION — Select whether the printer/file sharing function is disabled. You can select one of the following: [NONE]: This option allows you to not restrict the printer/file sharing function.
Page 155: Setting The Appletalk Protocol
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Continue to another network setting if required, then press [APPLY NOW]. “NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the changes. This message disappears after it is finished. Setting the AppleTalk protocol The AppleTalk protocol must be enabled and properly configured to enable AppleTalk printing with a Macintosh computer.
Page 156 2 SETTING ITEMS (ADMIN) Specify the following items as required and press [OK]. ENABLE APPLETALK — Press [ENABLE] to enable AppleTalk, or [DISABLE] to disable AppleTalk. [DEVICE NAME] — Press this button to enter the AppleTalk name of this equipment. [DESIRED ZONE] —...
Page 157: Setting The Http Network Service
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting the HTTP network service This function allows you to enable or disable the HTTP network server service that provides the web-based utility on this equipment, such as TopAccess and the e-Filing web utility. Press [NETWORK] in the ADMIN menu (1/2).
Page 158 2 SETTING ITEMS (ADMIN) Specify the following items as required and press [OK]. ENABLE HTTP SERVER — Press [ENABLE] to enable the HTTP network server service, or [DISABLE] to disable the HTTP network server service. This option must be enabled for TopAccess and the e-Filing web utility. ENABLE SSL —...
Page 159: Setting The Ethernet Speed
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting the Ethernet speed This function allows you to specify the Ethernet speed. Press [NETWORK] in the ADMIN menu (1/2). The NETWORK menu is displayed. To display the ADMIN menu, see the following page: P.75 “Entering Admin Menu”...
Page 160 2 SETTING ITEMS (ADMIN) Press the desired Ethernet speed button, then press [OK]. For e-STUDIO6550C Series, e-STUDIO4540C Series When you select a specific Ethernet speed, you must select the same Ethernet speed as set in the connected network. If you do not know the Ethernet speed that must be used, select [AUTO]. The current Ethernet speed is displayed above the buttons.
Page 161: Setting The Ldap Services And The Filtering Functions
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Continue to another network setting if required, then press [APPLY NOW]. “NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the changes. This message disappears after it is finished. Setting the LDAP services and the filtering functions This function allows this equipment to access the LDAP directory service.
Page 162 2 SETTING ITEMS (ADMIN) Press [OTHER]. The OTHER screen is displayed. Specify the following items as required and press [OK]. ENABLE LDAP — Press [ENABLE] to enable the LDAP network service, or [DISABLE] to disable it. ENABLE IP FILTERING — Press [ENABLE] to enable the IP filtering function, or [DISABLE] to disable it. ENABLE MAC ADDRESS FILTERING —...
Page 163: Ipsec (Ip Security) Setting
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) IPsec (IP security) setting When the IPsec Enabler (optional) is adopted, the encrypted communication is enabled using the IPsec (IP Security Protocol). The following operations are available in this menu. Viewing the IPsec policy name currently applied Enabling / Disabling IPsec communication Flushing IPsec session Settings required for IPsec such as entry of IPsec policies can be performed using TopAccess.
Page 164 2 SETTING ITEMS (ADMIN) Specify the following items as required and press [OK]. POLICY NAME — IPsec policy name currently applied is displayed. [ENABLE] — Press this button to enable IPsec communication. [DISABLE] — Press this button to disable IPsec communication. [FLUSH CONNECTIONS] —...
Page 165: Network Check
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Network check Two functions are available in the Network Check menu. You can use the ping function to check the connection status between this equipment and the servers on the network. You can also use the traceroute function to view and check the network path of the desired server. Press [NETWORK] in the ADMIN menu (1/2).
Page 166 2 SETTING ITEMS (ADMIN) Select the server for which you want to check, and press [ping] or [TRACEROUTE]. The check result is displayed. When the ping function is performed, the following screen will be displayed. When the traceroute function is performed, the following screen will be displayed. When the ping/traceroute command can reach a server, the IP address is displayed for the check result for the server.
Page 167 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) There are two ways to select the server you want to check. To select the desired server from the server list displayed on the touch panel: Checkable servers and supported protocols are as follows. Secondary DNS server (IPv4/IPv6) Primary DNS server (IPv4/IPv6) Primary WINS server (IPv4)
Page 168: Setting Copy Functions
2 SETTING ITEMS (ADMIN) Setting Copy Functions You can change the system behavior for the copy operation, such as the maximum number of copies, auto 2-sided mode, and the sort mode priority. Press [COPY] in the ADMIN menu (1/2). The COPY screen is displayed. To display the ADMIN menu, see the following page: P.75 “Entering Admin Menu”...
Page 169 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required, and press AUTOMATIC CHANGE OF PAPER SOURCE — Selecting [ON] for this function allows the equipment to feed the same size of paper from a different drawer even if the specified drawer from which paper is being fed is empty. When an attribute other than “NONE”...
Page 170 2 SETTING ITEMS (ADMIN) Specify the following items as required, and press [OK]. AUTO EXIT TRAY CHANGE (CASCADE PRINT) — Selecting [ON] for this function allows the equipment to automatically change the output tray and continue printing when the one specified becomes full. When [OFF] is selected, the equipment will stop printing.
Page 171: Setting Fax Functions
2 SETTING ITEMS (ADMIN) Setting Fax Functions If the FAX Unit and the 2nd Line for FAX Unit (both units are optional) are not installed, only the following option is available: “Discard and Reduction Print” option for RX Print. For details on other fax options, refer to the GD-1250/ GD-1260/GD-1270 Operator’s Manual for FAX Unit “Chapter 6: SETTING ITEMS”.
Page 172 2 SETTING ITEMS (ADMIN) Press [ON] or [OFF] for each item as required and press [OK]. The registered items can be confirmed in FUNCTION LIST. P.253 “FUNCTION LIST (Administrator)” Setting Fax Functions...
Page 173: Setting File Functions
2 SETTING ITEMS (ADMIN) Setting File Functions This function allows you to automatically delete files stored by the Scan to File operation. This function is used to periodically delete stored files in local storage to maintain available hard disk space. Press [FILE] in the ADMIN menu (1/2).
Page 174: Setting E-Mail Functions
2 SETTING ITEMS (ADMIN) Setting E-mail Functions This function allows you to set the following items. For the e-STUDIO456 Series or e-STUDIO856 Series, [E-MAIL] is available only when the Scanner Kit (optional) or Printer/Scanner Kit (optional) is installed. E-mail Message Properties You can configure the following message properties of e-mail documents that will be sent by the Scan to E-mail operation.
Page 175 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press [OK]. [FROM ADDRESS] — Press this button to enter the e-mail address of this equipment. [FROM NAME] — Press this button to enter the identification name of this equipment. [SUBJECT] —...
Page 176 2 SETTING ITEMS (ADMIN) panel to enter numerals. Setting E-mail Functions...
Page 177: Setting Internet Fax Functions
2 SETTING ITEMS (ADMIN) Setting Internet Fax Functions This function allows you to set the following items. For the e-STUDIO456 Series or e-STUDIO856 Series, [INTERNET FAX] is available only when the Scanner Kit (optional) or Printer/Scanner Kit (optional) is installed. Internet Fax Message Properties You can configure the following message properties of Internet Faxes that will be sent by Internet Fax transmission.
Page 178 2 SETTING ITEMS (ADMIN) Specify the following items as required and press [OK]. [FROM ADDRESS] — Press this button to enter the e-mail address of this equipment. [FROM NAME] — Press this button to enter the identification name of this equipment. [BODY] —...
Page 179: Setting Security Functions
2 SETTING ITEMS (ADMIN) Setting Security Functions This menu allows you to perform the following operations: P.177 “Managing certificates” P.185 “Setting secure PDF” P.187 “Performing the integrity check” Managing certificates This menu allows you to import device certificates and CA certificates, and also export device certificates. Press [SECURITY] in the ADMIN menu (1/2).
Page 180 2 SETTING ITEMS (ADMIN) Continue the operation that you require. P.178 “Importing the device certificate” P.181 “Importing the CA certificate” P.183 “Exporting the device certificate” When importing certificates into the equipment, store the files that you want to import in the root directory of your USB storage device in advance.
Page 181 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Connect your USB storage device in which the device certificates are stored to the USB port on the equipment, and [OK]. The screen for choosing a file is displayed. For the location of the USB port on the equipment, refer to the Quick Start Guide “Chapter 1: PREPARATIONS”.
Page 182 2 SETTING ITEMS (ADMIN) Enter the password and press [OK]. The input password appears as asterisks (*). You can also use the digital keys on the control panel to enter numerals. You will be returned to the PASSWORD REQUIRED screen. Press [OK].
Page 183 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Importing the CA certificate Press [IMPORT]. The IMPORT CERTIFICATE screen is displayed. Press [CA CERTIFICATE]. The CA CERTIFICATE screen is displayed. Select the encoding method for the CA certificate. A message appears prompting you to insert the USB media. Setting Security Functions...
Page 184 2 SETTING ITEMS (ADMIN) Connect your USB storage device in which the CA certificates are stored to the USB port on the equipment, and [OK]. The screen for choosing a file is displayed. For the location of the USB port on the equipment, refer to the Quick Start Guide “Chapter 1: PREPARATIONS”.
Page 185 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Exporting the device certificate The file extension for exporting the device certificate is PEM (.crt). Press [EXPORT]. A message appears prompting you to insert the USB media. Connect your USB storage device to the USB port on the equipment, and press [OK]. The EXPORT CERTIFICATE screen is displayed.
Page 186 2 SETTING ITEMS (ADMIN) When exporting the certificate is complete, press [OK]. You will be returned to the SECURITY screen. Disconnect the USB storage device from the USB port on the equipment. Setting Security Functions...
Page 187: Setting Secure Pdf
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting secure PDF You can configure the default values for the encryption setting that is applied when data scanned on this equipment is generated as a secure PDF file. You can also configure whether or not to use the forced encryption mode. This setting is applied to operations for “Scan to File or USB”...
Page 188 2 SETTING ITEMS (ADMIN) Specify the following items as required and press [OK]. [USER PASSWORD] — Press this button to enter a password required to open a secure PDF file. No user password is initially set. USE AUTHENTICATION CODE AS PASSWORD — Press [ENABLE] to use a user authentication user name for [USER PASSWORD] or [DISABLE] to use a password entered in the [USER PASSWORD] box.
Page 189: Performing The Integrity Check
2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Performing the integrity check This menu allows you to perform the following integrity check operations. [MINIMUM] Selecting [MINIMUM] checks the execution code to run the security function and the data to which the security execution code refers.
Page 190 2 SETTING ITEMS (ADMIN) Checking the minimum required data Press [MINIMUM]. The message “Are you sure ?” is displayed in the CONFIRMATION screen. Press [OK]. When the integrity check is complete, the message “The process was finished successfully” will be displayed in the CONFIRMATION screen.
Page 191 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Checking all data Press [FULL]. The message “Are you sure ?” is displayed in the CONFIRMATION screen. Press [OK]. When the integrity check is complete, the message “The process was finished successfully” will be displayed in the CONFIRMATION screen.
Page 192: Setting List/Report
2 SETTING ITEMS (ADMIN) Setting List/Report This menu allows you to make required settings for printing the following reports: Transmission / Reception Journal There are two types of journals available on this equipment. Journals can be printed either automatically or manually. This function allows you to set auto-print for the journals, and the number of transactions appears in the journal list.
Page 193 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Continue the operation that you require. P.191 “Setting the transmission / reception journal” P.192 “Setting the communication report” P.194 “Setting the reception list” Setting the transmission / reception journal Press [JOURNAL]. The JOURNAL screen is displayed. Specify the following items as required and press [OK].
Page 194: Setting The Communication Report
2 SETTING ITEMS (ADMIN) Setting the communication report Press [COMM. REPORT]. The COMM. REPORT screen is displayed. Specify the conditions for each transmission type and press [OFF] — Press this button to disable printing the communication report. [ALWAYS] — Press this button to print a communication report for every transmission. [ON ERROR] —...
Page 195 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the conditions for each transmission type and press [OK]. The RELAY ORIGINATION, RELAY STATION and RELAY DESTINATION settings are available only when the FAX Unit (optional) is installed. When you press [ALWAYS] or [ON ERROR] for each transmission type, the “Print 1st page image?” message is displayed.
Page 196 2 SETTING ITEMS (ADMIN) Setting the reception list Press [RECEPTION LIST]. The RECEPTION LIST screen is displayed. Specify whether the reception list will be printed for each transmission and press [OK]. RELAY STATION — Select [ON] to print the reception list when receiving a relay transmission from an originator. LOCAL —...
Page 197: Printing Lists
2 SETTING ITEMS (ADMIN) Printing Lists This menu allows you to print NIC CONFIGURATION PAGE, FUNCTION LIST, PS3 FONT LIST, and PCL FONT LIST. For examples of each list format, see the following page: P.246 “List Print Format” Press [LIST/REPORT] in the ADMIN menu (1/2). The LIST/REPORT screen is displayed.
Page 198: Setting Printer/E-Filing Functions
2 SETTING ITEMS (ADMIN) Setting Printer/e-Filing Functions This menu allows you to make settings for the printer and e-Filing functions that will apply to the print jobs or e-Filing jobs. Press [PRINTER/e-FILING] in the ADMIN menu (1/2). The PRINTER/E-FILING screen is displayed. To display the ADMIN menu, see the following page: P.75 “Entering Admin Menu”...
Page 199 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press AUTOMATIC CHANGE OF PAPER SOURCE — Selecting [ON] for this function allows the equipment to feed the same size of paper from a different drawer even if the specified drawer from which paper is being fed is empty. PAPER OF DIFFERENT DIRECTION —...
Page 200 2 SETTING ITEMS (ADMIN) Specify the following items as required, and press [OK]. AUTO EXIT TRAY CHANGE (CASCADE PRINT) — Selecting [ON] for this function allows the equipment to automatically change an output tray and continue printing when the output tray you specified becomes full. When [OFF] is selected, the equipment will stop printing in that case.
Page 201: Wireless Settings And Bluetooth Settings
2 SETTING ITEMS (ADMIN) Wireless Settings and Bluetooth Settings There is also [WIRELESS SETTING] in the ADMIN menu. This button will be available only when the Wireless LAN Module (optional) is installed. For instructions on how to operate [WIRELESS SETTING], refer to the GN-1060 Operator’s Manual for Wireless LAN Module “Chapter 1: SETTING UP WIRELESS NETWORK”.
Page 202: Change User Password
2 SETTING ITEMS (ADMIN) Change User Password When the MFP Local Authentication feature is used, administrators can change the authentication password assigned for each user in case it is forgotten. Press [CHANGE USER PASSWORD] on the ADMIN menu (1/2). The CHANGE USER PASSWORD screen is displayed. To display the ADMIN menu, see the following page: P.75 “Entering Admin Menu”...
Page 203: Ieee 802.1X Authentication Setting
2 SETTING ITEMS (ADMIN) IEEE 802.1X Authentication Setting This menu allows you to make settings for IEEE 802.1X authentication that will apply to wired networks. This equipment supports the following authentication methods: EAP-MD5 EAP-MSCHAPv2 EAP-TLS PEAP The following protocol is available for inner authentication: - EAP-MSCHAPv2 EAP-TTLS The following protocols are available for inner authentication:...
Page 204 2 SETTING ITEMS (ADMIN) Specify the following items as required and press [Next]. 802.1X — Press [ENABLE] to enable IEEE802.1X authentication, or [DISABLE] to disable it. [CHECK SETTINGS] — Press this button to confirm the options currently selected. [FACTORY DEFAULT] — Press this button to reset the IEEE802.1X authentication settings back to the factory defaults.
Page 205 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting EAP-MSCHAPv2 Select [EAP-MSCHAPv2] and press [Next]. The WIRED 802.1X SETTINGS (EAP-MSCHAPv2) screen is displayed. Specify the following items as required and press [Next]. [EAP USER NAME] — Press this button to enter the EAP User name. [PASSWORD] —...
Page 206 2 SETTING ITEMS (ADMIN) Setting EAP-MD5 Select [EAP-MD5] and press [Next]. The WIRED 802.1X SETTINGS (EAP-MD5) screen is displayed. Specify the following items as required and press [Next]. [EAP USER NAME] — Press this button to enter the EAP User name. [PASSWORD] —...
Page 207 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting EAP-TLS The CA certificate and user certificate must be installed in this equipment before the settings for IEEE 802.1X authentication are performed. For instructions on how to install the certificates, refer to the TopAccess Guide “Chapter 8: [Administration] Tab Page”.
Page 208 2 SETTING ITEMS (ADMIN) Confirm the settings and press [APPLY NOW]. “NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the changes. This message disappears after it is finished. IEEE 802.1X Authentication Setting...
Page 209 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting PEAP The CA certificate must be installed in this equipment before the settings for IEEE 802.1X authentication are performed. For instructions on how to install the certificate, refer to the TopAccess Guide “Chapter 8: [Administration] Tab Page”.
Page 210 2 SETTING ITEMS (ADMIN) Specify the following items as required and press [Next]. [EAP USER NAME] — Press this button to enter the EAP User name. [PASSWORD] — Press this button to enter the authentication password. [RETYPE PASSWORD] — Press this button to re-enter the authentication password. When you press the above buttons, the on-screen keyboard is displayed.
Page 211 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Setting EAP-TTLS The CA certificate must be installed in this equipment before the settings for IEEE 802.1X authentication are performed. For instructions on how to install the certificate, refer to the TopAccess Guide “Chapter 8: [Administration] Tab Page”.
Page 212 2 SETTING ITEMS (ADMIN) Specify the following items as required and press [Next]. [EAP USER NAME] — Press this button to enter the EAP User Name. [PASSWORD] — Press this button to enter the authentication password. [RETYPE PASSWORD] — Press this button to re-enter the authentication password. When you press the above buttons, the on-screen keyboard is displayed.
Page 213 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press [Next]. [EAP USER NAME] — Press this button to enter the EAP User name. [PASSWORD] — Press this button to enter the authentication password. [RETYPE PASSWORD] — Press this button to re-enter the authentication password. When you press the above buttons, the on-screen keyboard is displayed.
Page 214 2 SETTING ITEMS (ADMIN) Specify the following items as required and press [Next]. [EAP USER NAME] — Press this button to enter the EAP User name. [PASSWORD] — Press this button to enter the authentication password. [RETYPE PASSWORD] — Press this button to re-enter the authentication password. When you press the above buttons, the on-screen keyboard is displayed.
Page 215 2 SETTING ITEMS (ADMIN) 2.SETTING ITEMS (ADMIN) Specify the following items as required and press [Next]. [EAP USER NAME] — Press this button to enter the EAP User name. [PASSWORD] — Press this button to enter the authentication password. [RETYPE PASSWORD] — Press this button to re-enter the authentication password. When you press the above buttons, the on-screen keyboard is displayed.
Page 216: Error Messages
2 SETTING ITEMS (ADMIN) Error messages The following error messages may be displayed on the touch panel. Message Cause [802.1X] Auth Server/Switch couldn’t be contacted The RADIUS server service is stopped. Configuration for the RADIUS server is not correct. The IEEE 802.1X switch has problem. [802.1X] Authentication failed The username or password that the user entered is not correct.
Page 217: Resetting The Equipment Settings Back To The Factory Defaults
2 SETTING ITEMS (ADMIN) Resetting the equipment settings back to the factory defaults This menu allows you to reset the equipment settings back to the factory defaults, and also clear the user data. The data to be reset by this operation are as follows: Settings Data Remarks Setup...
Page 218 2 SETTING ITEMS (ADMIN) Press [FACTORY DEFAULT]. The message asking you to initialize the equipment settings is displayed. Press [OK]. The initialization begins. If you want to back up the setting data and user data before initialization, use the cloning function to make duplicate files.
Page 219: Managing Counters (Counter Menu)
MANAGING COUNTERS (COUNTER MENU) Total Counter ........................218 Print Out Total Counter ......................221 Department Counter......................222 Managing Department Codes....................226 Logging on as administrator ..........................226 Printing DEPARTMENT CODE LIST........................228 Enabling department codes..........................229 Registering a new department code........................230 Editing department codes...........................233 Deleting department codes..........................236 Resetting the counter for each department ......................237 Setting output limitations for all departments......................239...
Page 220: Total Counter
3 MANAGING COUNTERS (COUNTER MENU) Total Counter This menu allows you to display and confirm the following total counters: Print counter The print counter contains the following counters: - Copy counter — Indicates the number of sheets that have been printed by copy operations. - Fax counter —...
Page 221 3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Displaying print counter Press [PRINT COUNTER]. The PRINT COUNTER screen is displayed. Select the function button whose counter you want to check. (Only for the color print models) The displayed items differ between the color print models and the other ones. Displaying scan counter Press [SCAN COUNTER].
Page 222 3 MANAGING COUNTERS (COUNTER MENU) Select the function button whose counter you want to check. Total Counter...
Page 223: Print Out Total Counter
3 MANAGING COUNTERS (COUNTER MENU) Print Out Total Counter This menu allows you to print TOTAL COUNTER LIST. Press the [COUNTER] button on the control panel to enter the COUNTER menu. Press [PRINT OUT TOTAL COUNTER]. When the Department Management feature is disabled, TOTAL COUNTER LIST is printed. When the Department Management feature is enabled, the screen to input the department code is displayed.
Page 224: Department Counter
3 MANAGING COUNTERS (COUNTER MENU) Department Counter This menu allows you to display and confirm the following counters for each department: The department counter is available only when this equipment has been managed using the department code. P.229 “Enabling department codes” Print counter for department code This feature allows you to display the number of the print counter for each department code.
Page 225 3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Enter the department code and press [OK]. You will be returned to the DEPARTMENT CODE screen. Press [OK]. The COUNTER screen is displayed. Continue the operation that you require. P.224 “Displaying print counter for department code” P.224 “Displaying scan counter for department code”...
Page 226 3 MANAGING COUNTERS (COUNTER MENU) Displaying print counter for department code Press [PRINT COUNTER]. The PRINT COUNTER screen for the specified department code is displayed. Select the function button whose counter you want to check. (Only for the color print models) The displayed items differ between the color print models and the other ones.
Page 227 3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Select the function button whose counter you want to check. Displaying fax communications counter for department code Press [FAX COMMUNICATION]. The FAX COMMUNICATION screen for the specified department code is displayed. Department Counter...
Page 228: Managing Department Codes
3 MANAGING COUNTERS (COUNTER MENU) Managing Department Codes Logging on as administrator You can audit the copy quantity of copy, print, scan, and facsimile pages performed by setting a department code. Up to 1000 department codes can be registered. To manage the department codes, you must know the administrator password for this equipment. It is recommended that this action be performed only by an authorized administrator.
Page 229 3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Enter the administrator password and press [OK]. The DEPT. MANAGEMENT menu is displayed. If the administrator password has not been changed before, enter the default administrator password “123456”. The input password appears as asterisks (*). You can also use the digital keys on the control panel to enter numerals.
Page 230: Printing Department Code List
3 MANAGING COUNTERS (COUNTER MENU) Printing DEPARTMENT CODE LIST You can print out the department code list and counters for each department code. In the DEPT. MANAGEMENT menu, press [PRINT OUT DEPARTMENT CODES]. Printing begins. For instructions on how to display the screen above, see the following page: P.226 “Logging on as administrator”...
Page 231: Enabling Department Codes
3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Enabling department codes In the initial setting, the Department Management feature is disabled. If you want to manage the counter separately by department codes, you must enable this feature. When the Department Management feature is enabled, the department code input screen will be displayed before entering the copy, scan, fax, and e-Filing operation screens to manage the operations for each department code.
Page 232: Registering A New Department Code
3 MANAGING COUNTERS (COUNTER MENU) Registering a new department code This function allows you to register new department codes. After registering the department code(s), you must enable the Department Management function. P.229 “Enabling department codes” In the DEPT. MANAGEMENT menu, press [DEPARTMENT REGISTRATION]. The DEPARTMENT CODE screen is displayed.
Page 233 3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Enter the department name, and press [OK]. The REGISTER DEPARTMENT CODE screen is displayed. You can also use the digital keys on the control panel to enter numerals. Press [NEW CODE]. The on-screen keyboard is displayed.
Page 234: Department Code
3 MANAGING COUNTERS (COUNTER MENU) Press [OK]. The QUOTA screen is displayed. Set the quota of this department code as required, and press [OK] to register the new department code. You will be returned to the DEPARTMENT CODE screen. QUOTA MANAGEMENT — The quota setting is enabled or disabled by pressing [ON] or [OFF]. To enable it, press [ON] and set the quota and the default quota value.
Page 235: Editing Department Codes
3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Editing department codes This function allows you to edit an existing department code. In the DEPT. MANAGEMENT menu, press [DEPARTMENT REGISTRATION]. The DEPARTMENT CODE screen is displayed. For instructions on how to display the screen above, see the following page: P.226 “Logging on as administrator”...
Page 236 3 MANAGING COUNTERS (COUNTER MENU) Enter a new department name if necessary, and press [OK]. If you do not need to change the department name, press [OK] without changing it. The department code currently set is displayed in the EDIT DEPARTMENT CODE screen. You can also use the digital keys on the control panel to enter numerals.
Page 237 3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Press [OK]. The QUOTA screen is displayed. Set the quota of this department code as required, and press [OK]. For the description of each item, see step 7 in the following operation: P.230 “Registering a new department code”...
Page 238: Deleting Department Codes
3 MANAGING COUNTERS (COUNTER MENU) Deleting department codes This function allows you to delete an existing department code. In the DEPT. MANAGEMENT menu, press [DEPARTMENT REGISTRATION]. The DEPARTMENT CODE screen is displayed. For instructions on how to display the screen above, see the following page: P.226 “Logging on as administrator”...
Page 239: Resetting The Counter For Each Department
3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Press [YES]. The department code is now deleted. Press [NO] to cancel the deletion. Resetting the counter for each department This function allows you to reset the counter for the specified department code. In the DEPT.
Page 240 3 MANAGING COUNTERS (COUNTER MENU) Press the department button whose counter you want to reset and press [RESET COUNTERS]. The message “CLEAR OK?” is displayed in the CONFIRMATION screen. If the touch panel does not display the department code whose counter you want to clear, press to display the next screen.
Page 241: Setting Output Limitations For All Departments
3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Setting output limitations for all departments This function allows you to set the output limitations for all departments through a single operation. When you select [ON], output will be disabled for all departments. When you select [OFF], unlimited outputs will be allowed for all departments.
Page 242: Setting The No Limit Black Function
3 MANAGING COUNTERS (COUNTER MENU) Setting the No Limit Black function “No Limit Black” is the function for allowing users to perform black copying/printing without entering a department code. When you want to manage only color outputs for each department code, enable this function to allow users to perform unlimited black copies/prints on the equipment.
Page 243: Setting The Registered Quota
3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Setting the registered quota This function allows you to return the quotas for all departments to the default ones through a single operation. In the DEPT. MANAGEMENT menu, press [SET REGISTERED QUOTA]. The message “Are you sure?”...
Page 244: Resetting All Department Counters
3 MANAGING COUNTERS (COUNTER MENU) Resetting all department counters This function clears all department counters to “0”. This function clears only the department counters. You cannot clear the total counter. In the DEPT. MANAGEMENT menu, press [RESET ALL COUNTERS]. The message “CLEAR OK?” is displayed in the CONFIRMATION screen. For instructions on how to display the screen above, see the following page: P.226 “Logging on as administrator”...
Page 245: Deleting All Department Codes
3 MANAGING COUNTERS (COUNTER MENU) 3.MANAGING COUNTERS (COUNTER MENU) Deleting all department codes This function deletes all registered department codes. In the DEPT. MANAGEMENT menu, press [DELETE ALL]. The message “Delete OK?” is displayed in the CONFIRMATION screen. For instructions on how to display the screen above, see the following page: P.226 “Logging on as administrator”...
Page 247 APPENDIX List Print Format........................246 TOTAL COUNTER LIST.............................246 DEPARTMENT CODE LIST ..........................247 ADDRESS BOOK INFORMATION........................248 GROUP NUMBER INFORMATION........................249 FUNCTION LIST (User) .............................250 NIC configuration page............................251 FUNCTION LIST (Administrator)........................253 PS3 font list ................................272 PCL font list ................................273...
Page 248: Chapter 4 Appendix
List Print Format TOTAL COUNTER LIST Output example of TOTAL COUNTER LIST (e-STUDIO4540C Series) TOTAL COUNTER LIST S/N:CME000034 FIN S/N:FIN S/N- TOTAL :9999 2011-05-10 15:18 TOSHIBA e-STUDIO4540C DF TOTAL :9999 PRINT COUNTER TOTAL FULL COLOR TWIN/MONO COLOR BLACK TOTAL COPY...
Page 249: Department Code List
4 APPENDIX 4.APPENDIX DEPARTMENT CODE LIST Output example of DEPARTMENT CODE LIST (e-STUDIO4540C Series) DEPARTMENT CODE LIST TIME : 2011-05-10 10:53 DEPT NO. DEPARTMENT QUOTA 999.00 PRINT COUNTER FULL COLOR TWIN/MONO COLOR COPY PRINT TOTAL COPY PRINT TOTAL SMALL 99999 99999 199998 SMALL...
Page 250: Address Book Information
4 APPENDIX ADDRESS BOOK INFORMATION Output example of ADDRESS BOOK INFORMATION ADDRESS BOOK INFORMATION TIME : 2011-05-10 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000183 NAME FAX NUMBER/E-MAIL ADDRESS QUALITY TX TX TYPE LINE User01 00000000001 MEMORY user01@example.com User02...
Page 251: Group Number Information
4 APPENDIX 4.APPENDIX GROUP NUMBER INFORMATION Output example of GROUP NUMBER INFORMATION GROUP NUMBER INFORMATION TIME : 2011-05-10 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000183 NAME ADDRESS BOOK Group01 Group02 Group03 E-mail Address Fax Number List Print Format...
Page 252: Function List (User)
4 APPENDIX FUNCTION LIST (User) Output example of FUNCTION LIST (User) (e-STUDIO4540C Series) FUNCTION LIST : CME000034 TIME : 2011-05-10 20:47 F/W Ver. : T140SY0W0020 FAX NO.1 : 99999999999 M-ROM Ver. : 140M-015 FAX NO.2 : 99999999990 S-ROM Ver. : 140S-01 NAME : MFP_00000183 GENERAL...
Page 253: Nic Configuration Page
4 APPENDIX 4.APPENDIX NIC configuration page Output example of the NIC Configuration Page =================================================================================== Unit Serial No : CME000034 Version : T140SY0W0020 Network Address : 00:40:af:7e:28:55 Network Topology : Ethernet Connector: RJ45 Network Mode : Auto Novell Network Information enabled Print Server Name : MFP_04998820 Password Defined...
Page 254 4 APPENDIX IP Address The IP address of this equipment Subnet Mask The subnet mask of this equipment Default Gateway The default gateway of this equipment Primary DNS Server The primary DNS server address of this equipment DNS Name The DNS name of this equipment Host Name The host name of this equipment Primary WINS Server...
Page 255: Function List (Administrator)
4 APPENDIX 4.APPENDIX FUNCTION LIST (Administrator) Output example of FUNCTION LIST (Administrator) (e-STUDIO4540C Series) FUNCTION LIST : CME000034 TIME : 2011-05-10 20:47 F/W Ver. : T140SY0W0030 FAX NO.1 : 99999999999 M-ROM Ver. : 140M-015 FAX NO.2 : 99999999990 S-ROM Ver. : 140S-01 NAME : MFP_00000183...
Page 256 4 APPENDIX GENERAL Function Description User AUTO CLEAR Shows the time (in seconds) it takes the touch panel display to clear the previous settings and return to the initial screen. ENERGY SAVER - WEEKLY TIMER Shows the time to enter the energy saver mode (ON time), and the time to exit the energy saver mode (OFF time) for each day (Sunday to Saturday).
Page 257 4 APPENDIX 4.APPENDIX GENERAL Function Description User FUNCTIONS - NETWORK INTERNET FAX Shows whether the network Internet fax function is enabled or disabled. JOB SKIP CONTROL - ENABLE JOB SKIP CONTROL Shows whether the Job Skip Control is enabled or disabled. ADDRESS BOOK RESTRICTION BY ADMIN Shows whether operations on the address book are restricted by the administrator authority.
Page 258 4 APPENDIX COPY Function Description User MAXIMUM COPIES Shows the maximum copies that are allowed to be set. AUTO 2-SIDE MODE Shows the default auto 2-sided mode. SORT MODE PRIORITY Shows the default sort mode. Shows the default auto color mode for copies. DEFAULT MODE OF AUTO COLOR AUTOMATIC CHANGE OF PAPER SOURCE Shows whether the Automatic Change of Paper Source...
Page 259 4 APPENDIX 4.APPENDIX SCAN Function Description User BLACK - RESOLUTION Shows the resolution for black scans. BLACK - ORIGINAL MODE Shows the default original mode for black scans. BLACK - EXPOSURE Shows the default exposure setting for black scans. BLACK - BACKGROUND ADJUSTMENT Shows the default background adjustment setting for black scans.
Page 260 4 APPENDIX Function Description User Shows how many hours a recovery transmission job is to RECOVERY TX - STORED TIME be stored. Shows the agent type if the Fax Received Forward is FAX RECEIVED FORWARD - AGENT1 registered. Shows the agent type if the Fax Received Forward is FAX RECEIVED FORWARD - AGENT2 registered.
Page 261 4 APPENDIX 4.APPENDIX E-MAIL Function Description User NUMBER OF RETRY Shows how many times this equipment tries to send an e-mail when it had previously failed. RETRY INTERVAL Shows the interval of an e-mail transmission. BCC ADDRESS DISPLAY Shows whether Bcc address display is enabled or disabled. EDITING OF SUBJECT Shows whether the editing of the e-mail subject is enabled or disabled.
Page 262 4 APPENDIX REPORT SETTING Function Description User RECEPTION LIST - LOCAL Shows whether a reception list will be printed or not after reserving a document to a mailbox within the equipment. RECEPTION LIST - REMOTE Shows whether a reception list will be printed or not after reserving a document to a mailbox within the equipment remotely from another facsimile.
Page 263 4 APPENDIX 4.APPENDIX BLUETOOTH SETTINGS Function Description User DATA ENCRYPTION Shows whether the data encryption is enabled or disabled. BLUETOOTH SETTINGS are printed only when the Bluetooth Module (optional) is installed. NETWORK SETTING - GENERAL PRODUCT - GENERAL Function Description User ETHERNET SPEED DUPLEX MODE Shows the Ethernet speed setting.
Page 264 4 APPENDIX NETWORK SETTING - NETWORK - IPv6 Function Description User IP ADDRESS1 The IP address, prefix length and default gateway which are issued from routers. PREFIX LENGTH1 DEFAULT GATEWAY1 IP ADDRESS2 PREFIX LENGTH2 DEFAULT GATEWAY2 IP ADDRESS3 PREFIX LENGTH3 DEFAULT GATEWAY3 IP ADDRESS4 PREFIX LENGTH4...
Page 265 4 APPENDIX 4.APPENDIX NETWORK SETTING - SESSION - LDAP SESSION Function Description User ENABLE LDAP Shows whether the LDAP is enabled or disabled. ATTRIBUTE 1 Shows the name of the schema corresponding to the LDAP server configuration. ATTRIBUTE 2 Shows the name of the schema corresponding to the LDAP server configuration.
Page 266 4 APPENDIX NETWORK SETTING - SESSION - SMB SESSION Function Description User PRIMARY WINS SERVER Shows the primary WINS server address if it has been set. SECONDARY WINS SERVER Shows the secondary WINS server address if it has been set. SMB SIGNING OF SMB SERVER Shows the setting of the SMB Signing of SMB Server.
Page 267 4 APPENDIX 4.APPENDIX NETWORK SETTING - NETWORK SERVICE - HTTP NETWORK SERVICE Function Description User SSL PORT NUMBER Shows the SSL port number for the HTTP network service. NETWORK SETTING - NETWORK SERVICE - SMTP CLIENT NETWORK SERVICE Function Description User ENABLE SMTP CLIENT Shows whether the SMTP client is enabled or disabled.
Page 268 4 APPENDIX NETWORK SETTING - NETWORK SERVICE - POP3 NETWORK SERVICE Function Description User SCAN RATE Shows the scan rate to check the POP3 server for new messages (in minutes). PORT NUMBER Shows the port number to be used for accessing the POP3 server.
Page 269 4 APPENDIX 4.APPENDIX NETWORK SETTING - NETWORK SERVICE - SNMP NETWORK SERVICE Function Description User ENABLE SNMP V3 TRAP Shows whether the SNMP V3 trap is enabled or disabled. ENABLE AUTHENTICATION TRAP Shows whether the authentication trap is enabled or disabled.
Page 270 4 APPENDIX NETWORK SETTING - PRINT SERVICE SETTING - IPP PRINT Function Description User ENABLE IPP Shows whether IPP printing is enabled or disabled. ENABLE PORT80 Shows whether Port80 is used for IPP printing. PORT NUMBER Shows the port number to be used for IPP printing. Shows the URL for IPP printing.
Page 271 4 APPENDIX 4.APPENDIX PRINT DATA CONVERTER Function Description User ENABLE PRINT DATA CONVERTER Shows whether the Print Data Converter is enabled or disabled. OFF DEVICE CUSTOMIZATION ARCHITECTURE Function Description User ENABLE PORT Shows whether the port is enabled or disabled. PORT NUMBER Shows the port number.
Page 272 4 APPENDIX SECURITY SETTING - AUTHENTICATION - EMAIL ADDRESS SETTING Function Description User FROM NAME Shows the sender's name setting. RESTRICTION SETTING FOR DESTINATION Shows the restriction setting for destination. SECURITY SETTING - AUTHENTICATION - SINGLE SIGN ON SETTING Function Description User SINGLE SIGN ON FOR SCAN TO EMAIL...
Page 273 4 APPENDIX 4.APPENDIX SECURITY SETTING - PASSWORD POLICY - POLICY FOR E-FILING, TEMPLATE GROUPS, TEMPLATES, SECURE PDF, SNMP V3, CLONING, SECURE RECEIVE Function Description User LOCKOUT SETTING Shows whether the lockout setting is enabled or disabled. NUMBER OF RETRY Shows the number of retry for entering the password. LOCKOUT TIME Shows the lockout time (minute).
Page 274: Ps3 Font List
4 APPENDIX PS3 font list Output example of the PS3 Font List List Print Format...
Page 275: Pcl Font List
4 APPENDIX 4.APPENDIX PCL font list Output example of the PCL Font List List Print Format...
Page 277: Index
INDEX ............. 118 Numerics [CLONING] ........... 16 COLOR MODE ............97 [1200dpi PRINT] ..........192 [COMM. REPORT] ..............37 2ND TEL ..........190 Communication report ............97 [600dpi PRINT] ............. 24 COMPRESS ........79 [CONTACT INFORMATION] Contacts ..........18 ACS ADJUSTMENT ..............43 Deleting ............29 [ADDRESS BOOK]...
Page 278 ..........154 ENABLE APPLETALK GENERAL ..........150 ............103 ENABLE BINDERY Auto Clear ......143 ............13 ENABLE DHCP (IP Address) Calibration .....141 ............. 9 ENABLE DHCP (OPTIONS) Change language ..........156 ....... 131 ENABLE HTTP SERVER Changing the keyboard layout ............148 ..........117 ENABLE IPX/SPX Creating cloning files ............150...
Page 279 ............. 195 PCL FONT LIST ............273 PCL font list ..........131 [KEYBOARD LAYOUT] ..............207 [PEAP] ...............37 KEYWORD ..............201 PEAP ............56 [KNOWN ID] ............162 POLICY NAME ...............45 KNOWN ID ............... 192 POLLING ............... 101 [POP UP] ..............141 [PREFIX] ............110 [LANGUAGES]...
Page 280 ..........102 [STATUS MESSAGE] ..........171 Storage maintenance .............173 [SUBJECT] ............137 Subnet mask ..167 SUSPEND PRINTING IF STAPLER EMPTY ..........114 [SYSTEM UPDATES] ............21 TAB EXTENSION ..........218 [TOTAL COUNTER] ...........246 TOTAL COUNTER LIST ..........190 Transmission journal ..............150 [TREE] ............191 TX JOURNAL ..186 USE AUTHENTICATION CODE AS PASSWORD Use Username from Common Name ..........205...
Page 281 FC-5540C/6540C/6550C FC-2040C/2540C/3040C/3540C/4540C DP-2095/2530/3020/3590/4590/5010 DP-5560/6560/7560/8560 DP-3030 OME100058G0...
Page 282 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS MFP Management Guide 1-11-1, OSAKI, SHINAGAWA-KU, TOKYO, 141-8562, JAPAN R100520J0607-TTEC Ver07 F 2013-04 ©2011 - 2013 TOSHIBA TEC CORPORATION All rights reserved...

Toshiba e-STUDIO5540C Management Manual

Preface

Chapter 1 Setting Items (User)

Entering User Menu

Setting General Functions

Setting Copy Functions

Setting Fax Functions

Setting Scan Functions

Setting E-Filing Functions

Printing Lists

Setting Drawer

Managing Address Book

Checking E-Mail

Setting BIP Printing

Change User Password

Chapter 2 Setting Items (Admin)

Entering Admin Menu

Setting General Functions

Setting Network Functions

Setting Copy Functions

Setting Fax Functions

Setting File Functions

Setting E-Mail Functions

Setting Internet Fax Functions

Setting Security Functions

Setting List/Report

Printing Lists

Setting Printer/E-Filing Functions

Wireless Settings and Bluetooth Settings

Change User Password

IEEE 802.1X Authentication Setting

Resetting the Equipment Settings Back to the Factory Defaults

Chapter 3 Managing Counters (Counter Menu)

Total Counter

Print out Total Counter

Department Counter

Managing Department Codes

Chapter 4 APPENDIX

List Print Format

Index

Quick Links

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