Aastra Dialog 4222 Office User Manual
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Aastra Dialog 4222 Office User Manual

Businessphone communication platform
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Dialog 4222 Office / Dialog 3211 & 3212
BusinessPhone Communication Platform
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  • Page 1: User Guide

    Dialog 4222 Office / Dialog 3211 & 3212 BusinessPhone Communication Platform User Guide Cover Page Graphic Place the graphic directly on the page, do not care about putting it in the text flow. Select Graphics > Properties and make the following settings: •...
  • Page 2 EN/LZTBS 170 321 R2A © Aastra Telecom Sweden AB 2008. All rights reserved. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 3: Table Of Contents

    Group Features ..........68 ISDN Facilities ..........73 Other Useful Features ........78 Settings ............87 Accessories ........... 98 Useful Hints ..........104 Installation ............ 105 Glossary ............115 Index ............118 BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 4: Welcome

    Welcome Welcome Welcome to the User Guide for the Dialog 4222 Office, Dialog 3212 Standard and Dialog 3211 Economyplus phones in the BusinessPhone Communication Platform from Aastra. The BusinessPhone Communication Platform consists of BusinessPhone 50, BusinessPhone 128i and BusinessPhone 250.

  • Page 5: Declaration Of Conformity

    No parts of this publication may be subject to alteration, modification or commercial use. Aastra will not be liable for any damages arising from use of an illegal modified or altered publication.

  • Page 6: Description

    Description Description Dialog 4222 Office BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 7 To switch the loudspeaker on or off. See section “During Calls” on page Headset key See section “Headset - Dialog 4222 Office” on page 101. Clear To disconnect calls or to clear the display in programming. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 8 Note: Use only an optional key panel of type DBY 419 01. Loudspeaker Handset with hearing aid function Please note: The handset may attract and retain small metal objects in the earcap region. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 9 Dialog 3211 Economyplus Note: The graphic above is valid for the Dialog 3212 Standard as well as the Dialog 3211 Economyplus telephone. The Economyplus telephone is not equipped with a display. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 10 “Outgoing Calls” on page Volume control To adjust the volume. See section “Settings” on page 88. Mute To switch the microphone on or off. See section “During Calls” on page BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 11 To disconnect calls or to clear the display in programming. Loudspeaker Handset with hearing aid function Please note: The handset may attract and retain small metal objects in the earcap region. Microphone BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 12 Dialog 3211 & 3212 This table gives you an overview of the different key design of the Dialog 4222 Office, the Dialog 3212 Standard and the Dialog 3211 Economyplus. In this user guide you will only find illustrations of the Dialog 4222 keys.

  • Page 13: Lamp Indications

    Slowly flashing lamp The line (or function) is put on hold. Ö Ô Rapidly flashing lamp An incoming call or message waiting. Õ Ô Light with short breaks Ongoing call. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 14: Display Info

    Description Display info Note: This section only applies to the Dialog 4222 Office and the Dialog 3212 Standard telephone. The display assists your actions on the phone with step-by-step instructions. When your phone is idle, the upper line shows general information.
  • Page 15 The called extension has text info stored. & The called extension has Voice info stored. Missed calls Indicates outside temperature and tendency (up or down) if your +15°^ telephone system is equipped with optional temperature sensor. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 16 Call Waiting tone Blocking tone (Call cannot be executed due to congestion or called party blocked) Verification tone (Verification that ordered function is accessed) Intrusion tone (Sent to all parties during Intrusion) BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 17 - repeated after 4 s External ringing signal Automatic Callback signal Note: The tones and ringing signals in this guide refer to the standard system but may vary between countries. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 18: Incoming Calls

    “ISDN Facilities” on page 74 (Dialog 4222 Office / Dialog 3212 Standard telephone). A trunk line is the same as an external line. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 19: Answer Calls

    Free On 2nd Press to activate / deactivate Free On 2nd Access Access (pre-programmed). When Free On 2nd Access is active the lamp lights and you can receive calls while speaking. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 20: Silent Ringing

    R7B or higher; for the Dialog 3211 Economyplus this function requires the release number R6B or higher, see the underside of your telephone. É In idle mode: Press to mute the ringer for incoming calls. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 21: Save And Redial Incoming Calls

    Previously saved number is erased. Save number Ô Before you quit the call: Ô Press. Save/Redial Press to save the dialled number. Ô Redial number Ô Press. Save/Redial Press to redial the saved number. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 22: Outgoing Calls

    Without lifting the handset, just press a Line key, or the Loudspeaker key, or the first digit of the number. The call is in handsfree mode, via the loudspeaker and microphone. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 23: Last External Number Redial

    Previously saved number is erased. Save number Ô Before you quit the call: Ô Press. Save/Redial Press to save the dialled number. Ô Redial number Ô Press. Save/Redial Press to redial the saved number. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 24: Automatic Callback

    You are called back if the called number finishes the ongoing call or the next time the extension finishes a new call. On the Dialog 4222 Office and the Dialog 3212 Standard the display shows: BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 25 Press to pause (pre-programmed). The requests are paused and the key lamps of the Automatic Õ Ô Redial keys are flashing slowly. Pause auto redial Press to resume Automatic Redial (pre-programmed). BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 26: Busy Extension

    Intrusion. The number for Intrusion may differ from country to country, see table “Alternative programming for Automatic Callback, Camp-on, Intrusion” on page BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 27: Abbreviated Numbers

    Numbers via a programmable key” on page Option 2 - Via the keypad 10 Individual Abbreviated Numbers can be programmed on the keys 0 to 9. See section “Individual Abbreviated Numbers via the keypad” on page BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 28 Notes: This procedure is very useful if you are not using a key panel. If you are using a Dialog 4222 Office with the optional key panel, all Abbreviated Numbers that are programmed via the keypad, will be stored on the first 10 programmable...

  • Page 29: Common Abbreviated Numbers

    24 digits. Note: If your public network requires waiting for a second dial tone, press the key 2nd followed by the key 2. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 30 Enter the digit(s) for external line access and the external number. The number can consist of up to 24 digits. Note: If your public network requires waiting for a second dial tone, press BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 31 How to program an internal directory number on a programmable *00* key. _ A Ô Press to enter the programming mode. Press a programmable key. _ A Õ Ô Press. Press the programmable key again. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 32 You can use any directory number, e.g. a Common Abbreviated _ A Õ Ô Number or a colleague’s extension number. Press the programmable key again. í Press to finish the procedure. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 33: During Calls

    You are now in the Group Listening mode. Replace the handset. Handsfree conversation. Note: You can adjust the volume, see section “Settings” on í page 88. Press to end the call. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 34: From Handsfree To Handset

    Conference and end one of the calls. Press to end the Inquiry call. Ö Ô The second call is disconnected. Line 1 Press to retake the first call. You are now connected to the first party. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 35: Refer Back

    Transfer Press. Replace the handset. The call is transferred. External calls might only be transferred with the Transfer key, if this state of connection is allowed by the System programming. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 36: Call Waiting

    Replace the handset to finish the ongoing call. The waiting call is signalled on your phone. Lift the handset to answer the new call. Â d Press and replace the handset to answer in handsfree mode. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 37 In this way, you can include up to six parties in a conversation. How many of them can be external callers depends on the programming of the system. 12 May 10:35 +15° CONFERENCE BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 38: Individual Hold

    Ö Ô extension. Line 1 Press to pick-up on own extension. Pick-up on another extension: Enter the number of the extension that put the call on hold. Press. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 39: Send Message

    Ô To send a Voice message. Message Press. Press and speak a Voice message. Press to play-back and listen to your recording. Press and speak to re-record. Press to send. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 40: Call List

    Incoming/outgoing calls are shown as: [<- incoming call answered !<- incoming call not answered = missed call [-> outgoing call 1-20 indicates the position in the list (maximum 20 entries) BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 41 The call is erased from the list and the next call is displayed. The display will inform you if there are no more calls in the list. í Exit the Call List Press to exit the Call list. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 42: Call Metering

    Call Metering Call Metering Note: This section only applies to the Dialog 4222 Office and the Dialog 3212 Standard telephone. When the BusinessPhone Communication Platform is provided with metering information from the public net, the call metering function can be used to check the cost of outgoing calls. The BusinessPhone Communication Platform offers several options to obtain this information.

  • Page 43: Cost Of The Last Call

    This is useful, when you want to check the accumulated cost of *45# your own counter. Press. í The system shows the accumulated cost since the last reset. Press to finish the procedure. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 44: Call Forwarding

    If your extension is busy and you receive an incoming call (internal or external), your system administrator can program your extension to automatically divert the call to a programmed diversion address. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 45: Fixed Diversion

    All calls to your extension are directed to a pre-programmed address. The display shows the actual diversion state. 12 May 10:35 +15° DIVERSION 4736->5400 Ô Cancel diversion Õ Ô Press. Diversion Press to cancel diversion. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 46: Program Fixed Diversion Address

    If you need to program a new diversion address: Ô Press to enter the programming mode. Ô Press. Diversion Press. Enter the new diversion address. Ô Press. Õ Ô Diversion Press. í Press to finish the procedure. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 47: Individual Diversion

    Note: An Individual Internal Diversion cannot be activated if an Individual External Diversion is already activated. Ô Cancel Internal Diversion Õ Ô Press. Diversion Press. Individual Diversion is cancelled. The lamp extinguishes. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 48 You can make outgoing calls as usual. A special dial tone reminds you that Call Forwarding is active. The display shows that you have í activated an External Diversion. Press. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 49 Press to finish the procedure. Cancel Follow-me Follow-me and Individual Diversion can also be cancelled from the #21* answering position. Press. Enter your extension number. Press. í Dial tone. Press to finish the procedure. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 50: Absence Information

    When the information is activated, the Message/Info lamp shows a steady light. If a message arrives, the lamp starts flashing, see section “Listen to Messages” on page Select Pre-defined Text or Voice information. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 51 Ô Pre-defined texts example: Vacation, back June 27 Ô Press. Info Press. 0627 Enter the absence code. Enter month and day. Press. Information active. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 52: Change Information

    Info Press. Press to erase info. Ô Save information Ô # Press. Info Press to deactivate and save for later use. í Information is passive. Press to finish the procedure. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 53: Receive Information For Diverted Calls

    The Message/Info lamp lights. Information is active. Press to finish the procedure. Receive information for diverted calls Note: This section only applies to the Dialog 4222 Office and the Dialog 3212 Standard telephone. A colleague, Andersen, has programmed diversion to your extension.

  • Page 54: Mailbox System

    Ask the system administrator for the defined numbers. Õ Ô Press. Diversion Press. í Press to finish the procedure. When the diversion is activated, the Diversion lamp shows steady light. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 55: Deactivate The Mailbox

    New incoming calls will be signalled on your phone again. Note The mailbox is still active if is defined as pre- programmed diversion address for the feature Diversion when there is no answer Diversion when caller receives busy tone. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 56: Access The Mailbox

    Access the mailbox from an external position (e.g. mobile phone) Enter the public number of your company. Enter the directory number of the individual or common mailbox. Listen and follow the voice announcements. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 57 • erase message Note: Voice messages will be heard. “Call me” messages í will call the sender (these messages cannot be stored). Press to finish the procedure. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 58: Forward A Voice Message

    Press to finish the procedure. Note: When you have activated a diversion with a Personal Greeting, callers will receive this greeting instead of your activated absence information. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 59: Send Messages Via Your Mailbox

    Note: This feature may be restricted or not available. Ask the system administrator for the availability and more information. You can be notified in two different ways (depending on the programming of the system): BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 60 2013 will be 2015. Note: The notification number and time must be í programmed before you activate the notification. Press to finish the procedure. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 61: Change Password

    Change the password via the telephone Dial to select a new password. Dial your present password. The default password is 0000. Press. Dial your new password. Press. í Verification tone. Press to finish the procedure. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 62: Dictaphone Function

    MESSAGE Select one of the following options: Press to play-back. Press and speak to re-record. Press to stop the recording and save the message. í Press to finish the procedure. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 63: Conversation Recording

    Neither the manufacturer nor the dealer of this product is responsible for the abuse of this feature by the user or for any damages caused thereby. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 64: System Phonebook

    Press to search for internal directory numbers Press to search for common abbreviated numbers The display shows: TELEPHONE DIRECTORY - ENTER SEARCH KEY í To exit the System Phonebook Press to exit BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 65: Make A Call

    Press to call the desired list entry Search routine was not succesful If no entry fulfils the search criteria, the display shows: SORRY-NO SUCH NAME return:1 Press to start a new search BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 66: Security

    Enter your Password. Note: To change your password see chapter“Change Password” on page 62 Press to re-open. í Verification tone. Your extension is open for use. Press to finish the procedure. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 67: Bypass Blocked Extension

    This makes it possible to make a call on another, blocked *72* extension, by using your Password. Press. Enter your Password. Press. Enter your extension number. Press. Dial tone. You can make one call from the blocked extension. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 68: Group Features

    Press a free Line key (pre-programmed). Enter the desired number. If you make external calls in this way, you do not have to dial the digit(s) for external call access first. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 69: Supervision/Telephone Attendance

    In a Pick-up group, any member can answer any individual call to group members. You answer a call to the group by dialling a special answering number. Please ask your system administrator for the configured number. Enter the Group Call-pick-up code. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 70: Loudspeaker Paging

    . This will also happen if you dial the Common Bell common bell pick-up code and there are no calls waiting at the Common Bell extension. Note: You can also program the Common Bell code on a Function key. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 71: Group Hunting

    To log into one hunt group: Press. Enter the hunt group code. Please ask your system administrator for the configured number. Press. *28**# To log into all hunt groups: Press. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 72 Note: If you are logged into more than one hunt group and log out from one of them, the display will show the following text: PBX GRP. LOGGED OUT #28** # To log out from all hunt groups: Press. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 73: Isdn Facilities

    ISDN Facilities ISDN Facilities Note: This section only applies to the Dialog 4222 Office and the Dialog 3212 Standard telephone. This chapter is only relevant when your system is connected to a digital trunk line (ISDN-trunk line). It provides a general view of all the (supplementary) services available from the public net which are supported by the system.

  • Page 74: Answer An Incoming Call From An Isdn-Line

    12 May 10:35 +15° EXTERNAL Example 4: The calling number has been diverted in the public net, the calling and the diverting number will be shown. 43181188 1811004736 BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 75: Make An External Call On An Isdn-Line

    The desired extension 4736 will be answered by extension 5446. 12 May 10:35 +15° 01811005446 S When the connected party has activated Number Secrecy (number suppression), your display shows the following information. 12 May 10:35 +15° DISPLAY REST BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 76: Malicious Call Identification

    DISPLAY REST If you cannot identify the connected party, your display shows the following information. MCID REJECTED DISPLAY REST After 3 seconds the display will revert to the previous state. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 77: Number Secrecy

    Press a pre-programmed key to suppress your complete number to the public net. The lamp beside the key shows a steady light and the function remains activated until the key is pressed again. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 78: Other Useful Features

    12 May 10:35 +15° 2nd USER LOGGED ON For incoming calls: • Both telephones are treated as 1 single extension. For outgoing calls: • Both telephones are treated as 2 separate extensions. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 79 In case of a typing error, press the Volume Down key to delete the latest entered digit. í Press to finish programming. When the reminder time is reached, your phone rings with recall signal. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 80: Background Music

    You will be in speech connection with the calling party. Opening of the doorlock After you have answered the Doorphone, you can open the door making an inquiry to the door-opener’s directory number. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 81: Intercom Line

    (answering position), e.g. when the office is closed. Night Press to activate or deactivate (pre-programmed). When the lamp lights, Night Switch is active. When the lights extinguishes, Night Switch is passive. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 82: Direct Inward System Access (Disa)

    Use the External Diversion function. Procedure, see section “Call Forwarding” on page Note: If you program a new diversion address, remember to reset it when you return to your office. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 83: Account Number

    “Direct Inward System Access (DISA)” on page Verified or own Account Number Press. This code cannot be entered during the call. Ô Account Press (pre-programmed). Number Enter Account Number and press. Valid digits 0-9. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 84: Dtmf Tones

    Note: To accept a transferred external call you must first press the Transfer key. Õ Ô Cancel Immediate Answer Immediate Press the Immediate Answer key (pre-programmed). Answer The lamp extinguishes. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 85: Ip Calls

    +15° SPEECH PATH REPLACE Note: A switch to a non-IP call can only be performed if the original call is an IP call, otherwise you will receive a Blocking tone. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 86: Least Cost Routing

    Note: Which digit to press for external line access depends on the configuration of the system. Note: You can also program the LCR code on a Function key. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 87: Settings

    Programming of Dial-by-Name keys and Individual Abbreviated Numbers are described in section “Abbreviated Numbers” on page 28 and how to program a new diversion address is described in section “Call Forwarding” on page 45. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 88: Program A Function

    After approximately 10 seconds, the Function key is active. Example: Program Supervision of extension 204 on key A, with ringing character 1. For available Function codes, see section “Function codes and required data” on page 91. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 89 _ A Õ Ô Enter extension number. Press the programmable key again. _ A Õ Ô Press to select ringing character. Press the programmable key again. í Press to finish programming. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 90: Function Codes And Required Data

    0 = No ringing. 1 = Ringing. 2 = Delayed ringing (after 10 seconds). 3 = One single ringing signal (muted signal). 4 = One delayed ringing signal (after 10 seconds. Muted signal). BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 91 Austria, Belgium, Brazil, Denmark, Germany Camp-on Automatic Callback Answer calls, another extension Intrusion BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 92: Handset And Loudspeaker Volume

    Press to change to amplified volume level, Õ Ô Line 1 Press to change to default volume, Press to save setting and exit. Note: A level change also effects a headset connected to the headset outlet. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 93: Ringing Signal

    Press. Press. í You will hear the selected type. Press to finish the procedure. Note: When type 2 is selected, the programming of the ringing volume is not applicable. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 94: Melody Programming

    Melody Mode function. í *7 Melody Mode Press and hold to enter Melody Mode. Enter Programming mode to program a melody. Press to exit Melody Mode. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 95 Hold the key to get a long pause. Change the octave: Press to get a higher or lower octave for the note you have inserted. It is higher when a plus sign is added beside the note. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 96 . Ô Line 2 Press to activate/deactivate the programmed melody for external calls. Ô Inquiry Press to activate/deactivate the programmed melody for Callback calls. Press to exit Melody Mode. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 97: Display Contrast

    Press repeatedly to adjust the contrast. Press to save and exit. Note: To exit the menu without saving the changes, press # before you press any of the adjustment keys. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 98: Accessories

    Extra bell or busy indication outside your door í*1 To check or set the option unit for extra bell or for busy signal: Press and hold simultaneously until a ring signal is heard. The display shows: BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 99 Enhanced Headset functionality • PC Sound Card • Second handset Note: For people with impaired hearing the Option unit offers the possibility to amplify the receiving volume in the handset and headset. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 100: Extra Handset

    Answer calls Line 1 Press the flashing Line key to answer. í Press to terminate a Headset call. Make calls Enter the desired number. í Press to terminate the call. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 101 Headset with Group Listening Press to toggle between headset with or without Group Listening. Â Headset to handsfree Press. Í Press the Headset key. Í Handsfree to headset Press the Headset key. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 102 Press to terminate a Headset call. Make calls Enter the desired number. Press to terminate the call. Headset to handset Lift the handset. Handset to headset Headset Press the Headset key (optional). BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 103 Headset with Group Listening Press to toggle between headset with or without Group Listening. Headset to handsfree Press. Headset Press the Headset key (optional). Handsfree to headset Headset Press the Headset key (optional). BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 104: Useful Hints

    You can restrict connections between the external lines by re-programming your system. Please ask your system administrator or contact our service center for more information. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 105: Installation

    The cable to the exchange has to be plugged in LINE and the handset cable has to be plugged in HANDSET. Change cables Use a screwdriver to unlock the stop. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 106: Install Stands And Adapt Telephone

    Installation Install stands and adapt telephone Position high Position low Press to fasten stand Release to remove stand BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 107 Attach the key panel unit. Secure with screws and install stand. Note: The key panel must be of type DBY 419 01, and it can only be used with newer exchange versions. Stand positioning BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 108 Use the Designation Card Manager to make and print your own key panel designation cards. The Designation Card Manager is included on the Enterprise Telephone Toolbox CD. For questions regarding the product, please contact your Aastra Certified Sales Partner. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 109 Install pullout leaf Remove the protective film from the guiding rails. Attach the guiding rails to the bottom of the phone, observing the direction of the “cut” corner. Insert the pullout leaf. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 110: Wall Mounting Handset Hook

    Turn the hook upside down and insert. Use a screwdriver to remove the two plastic covers. Drill wall holes according to measure. Mount screws according to measures and attach the phone. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 111: Cleaning The Telephone

    Do not use rough cloth, solvents or aggressive cleaning fluids. Any damages of the telephone, that are caused by non-observance of these instructions, are not part of the liability given by the manufacturer. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 112: Install Cables

    The cable to the exchange has to be plugged in LINE. Change cables To remove a cable, push down the plug stop. Use a screwdriver to unlock the stop. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 113 When mounting on a wall, you have to pull out and turn the hook. Install stand and adjust telephone Pull to increase angle Press to decrease angle Tiltable display (Standard only) Adjustable angle BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 114: Placing The Telephone

    Do not use rough cloth, solvents or aggressive cleaning fluids. Any damages of the telephone, that are caused by non-observance of these instructions, are not part of the liability given by the manufacturer. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 115: Glossary

    This is useful for letting urgent calls through to your calls. See section “Call Metering” on an extension where diversion is active. page 42. See section “Call Forwarding” on page 44. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 116 A function that automatically selects the switching system (e.g. BusinessPhone 250). cheapest way to connect your external call (not necessarily the shortest distance). See section “Least Cost Routing” on page 86. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 117 The connection can be internal or external. See section “During Calls” on page 33. Trunk line A trunk line is the same as an external line. Can be either digital or analog. BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...

  • Page 118: Index

    Individual Diversion 47 Call Waiting 36 Program Fixed Diversion address 46 Common Hold 38 Call List 40 Conference 37 Call Metering 42 From handset to handsfree 33 Cost Indication 42 BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 119 Listen to your Messages 57 keypad 30 Outcall (External) Notification 59 Individual Diversion 47 Send Messages via your mailbox 59 Individual Hold 38 Make a call via the System Phonebook 65 Inquiry 34 BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 120 Connections between external lines 104 Individual Abbreviated Numbers via the keypad 30 Last External Number Redial 23 Volume 92 Make calls 22 Save external number 23 Welcome 4 Program a function 88 BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 121 Index BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 122 Notes Notes BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 123 Notes BusinessPhone – Dialog 4222 Office / Dialog 3211 & 3212...
  • Page 124 Subject to alteration without prior notice. For questions regarding the product, please contact your Aastra Certified Sales Partner. © Aastra Telecom Sweden AB 2008. All rights reserved. Also visit us on www.aastra.com EN/LZTBS 170 321 R2A...

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