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Oce Repro Desk User Manual

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Page 1 Océ Repro Desk Server User Manual...
Page 2 Further, Océ-Technologies B.V. reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes. Edition 2003-6 This manual contains a description of Océ Repro Desk Server version 1.6.
Page 3: Table Of Contents
What is Océ Repro Desk 16 Océ Repro Desk Server 16 Océ Repro Desk Client 16 What is job mode? 18 Resumé of the Océ Repro Desk products 19 Some definitions 20 Use the on-line help 21 On-line help 21...
Page 4 Quit Océ Repro Desk 60 Chapter 5 A Quick Tour of Océ Repro Desk Purpose of this quick tour 62 Start Océ Repro Desk and add files to a job 63 View, check and print files 65 Chapter 6 Handling jobs...
Page 5 Skip drawings within a job 74 Move drawings within a job 74 Copy drawings within a job 75 Job settings 76 Change settings for one drawing 76 Change settings for several drawing 77 File 78 Copies 78 Drawing size 79 Zoom 79 Paper size 79 Media type 80...
Page 6 Locator 119 Second locator 119 Viewer menu bar 120 Viewer troubleshooting 121 Chapter 9 Imaging properties Imaging properties 124 Paper size 125 Drawing size 126 Alignment 127 Border removal 128 Margins 129 Zoom 130 Océ Repro Desk Server User Manual...
Page 7 Orientation 131 Folder 132 Chapter 10 Set pen parameters Pen settings 136 Pen patterns 138 Pen width 139 Pen shape 140 Effect 140 All pens 141 Edit pen pattern 142 HP-GL/2 pen controls 144 Other pen features 146 Chapter 11 Define Stamps and Overlays Electronic stamps 150 Stamp options 151...
Page 8 Print preview 208 Print a job on a windows printer 212 View and print work orders 214 Write a CALS/TIFF file 219 HP-GL/2 HP-RTL output 221 Output (HP-GL/2/HP-RTL) 223 Resolution (HP-GL/2/HP-RTL) 225 Collation (HP-GL/2/HP-RTL) 226 Océ Repro Desk Server User Manual...
Page 9 Options (HP-GL/2/HP-RTL) 227 Banner page (HP-GL/2/HP-RTL) 229 HPGL pass-through 230 Chapter 16 Print on Océ TDS800 Print on the Océ TDS800 printer 234 Rolls and Sets tab 235 Finishing tab 236 Banner page 238 Chapter 17 Print on Océ TDS600 Print on the Océ...
Page 10 Print on Océ 3165 Océ 3165 PostScript printer 298 Output (Océ 3165) 300 Resolution (Océ 3165) 302 Collation (Océ 3165) 303 Options (Océ 3165) 304 Banner page (Océ 3165) 306 Chapter 23 Unattended printing Introduction 308 Océ Repro Desk Server User Manual...
Page 11 Queue administration for broadcasted print queue 329 Queue administration for automatic print queue 332 Banner page for broadcasted print queue 333 Automatic printing from Repro Desk Remote Client 334 To use direct printing 339 Enable/Disable direct printing at Repro Desk Server 339...
Page 12 Scanning non-standard size originals 415 Using the zoom settings 416 Scanning originals with filing strip 417 Scanner settings on the Océ 9800 420 Modifying the exposure 420 File size optimization 422 Scanning non-standard size originals 423 Océ Repro Desk Server User Manual...
Page 13 Using the zoom settings 424 Scanning originals with filing strip 425 Chapter 28 Work order customizer Introduction 430 Order receipt header 431 Work order fields 433 Work order colors and fonts 435 Preview the work order changes 435 Send the work order form to the customer 436 Restore the default work order 436 Chapter 29 Supported RCF commands...
Page 14 Appendix A Miscellaneous How to read this manual 450 User survey 451 Addresses of local Océ organizations 453 Index 455 Océ Repro Desk Server User Manual...
Page 15: Introduction
Chapter 1 Introduction ‘What is Océ Repro Desk’ on page 16 ‘What is job mode?’ on page 18 ‘Resumé of the Océ Repro Desk products’ on page 19 ‘Some definitions’ on page 20 ‘Use the on-line help’ on page 21...
Page 16: What Is Océ Repro Desk
The 1.6 release supports the TDS series of machines as well as the 9800, 9600 and 9400. It consists of two major versions: Océ Repro Desk Server and Océ Repro Desk Client. Both Server and Client use the same interface, which saves you money when you train employees and customers.
Page 17 Repro Desk Server requires use of Repro Desk Remote 4.30.5 or higher Note: with the following exceptions: (1) Unprocessed jobs that are not sent to broadcasting queues require 4.21 or higher (2) Unprocessed jobs that are sent to broadcasting queues require 4.30.4 or higher.
Page 18: What Is Job Mode
A job is a folder for holding a drawing or set of drawings. A job also has the controls that allow you to customize each drawing in a set: Repro Desk Server also offers special functionality in queue mode, view mode, print mode and logging mode.
Page 19: Resumé Of The Océ Repro Desk Products
Resumé of the Océ Repro Desk products Used to set up remote communications from Océ Repro Desk Remote Client customer to Reprographer. Unlimited use of Océ Repro Desk within an Océ Repro Desk LAN Client organization with the ability to set up queues and communications. Introduction...
Page 20: Some Definitions
Standard Reproduction System. The Océ TDS800 is an SRS. Océ Repro Desk Server interfaces with the Océ TDS800 via the SRS interface provided by the Power Logic Controller. Océ Repro Desk Server User Manual...
Page 21: Use The On-Line Help
In addition to the User Manual, Océ Repro Desk Server has Windows on-line help. On-line help If you need help while using the Océ Repro Desk software, the on-line help provides a quick explanation of options and procedures. Accessing the on-line help From the Help menu, choose Index.
Page 22 Océ Repro Desk Server User Manual...
Page 23 Océ Repro Desk Server User Manual Chapter 2 Installation ‘Introduction to installation’ on page 24 ‘Install Océ Repro Desk Server’ on page 25 ‘Uninstallation of Océ Repro Desk Server’ on page 33.
Page 24: Introduction To Installation
Install Repro Desk Server. If applicable, install ApHost. (If you wish, ApHost can be installed later). Prior to installing at a client site, a user ID is created on the Repro Desk Server PC in ApHost for each remote site.
Page 25: Install Océ Repro Desk Server
Note: System requirements The critical hardware components of the recommended hardware configuration needed to run Océ Repro Desk Server 1.0 are: 700 MHz Pentium III processor or better Minimum of 256 MB RAM Minimum of 200 MB free hard disk space...
Page 26 [1] System configuration window This screen informs you about your system configuration, hardware and software. It also informs you about the Repro Desk requirements to ensure a correct installation, before you continue to install. Read this dialog box carefully. If some areas are incorrect, make a screen capture of the dialog (For Note: example, press ALT and PRINT SCREEN key) then save the file.
Page 27 The following dialog box appears. RDS8081.tif [2] Welcome screen Click the ‘Next ’ button to continue. > The ‘Software License Agreement’ dialog box appears. Click the ‘Yes’ button to continue. The ‘User Information’ dialog box appears. Enter the appropriate user name and company information. Click the ‘Next ’...
Page 28 The ‘Major Products’ dialog box appears. [3] Select major products Select the desired Server. Enter the appropriate Install Key in the ‘Install Key’ text box. Click the ‘Next ’ button to continue. > Océ Repro Desk Server User Manual...
Page 29 The ‘Minor Products’ dialog box appears. [4] Select minor products Select the desired products. Adobe Acrobat Reader must be installed to be able to read the User Note: Manuals. Enter the Install Key in the appropriate ‘Install Key’ text boxes. Click the ‘Next ’...
Page 30 The ‘Other Configurations’ dialog box appears. RDS8050 [6] Other Configurations Select one radio button in each of the three sections. If necessary, select either or both of the check boxes. Click the ‘Next>’ button to continue. Océ Repro Desk Server User Manual...
Page 31 The ‘Select Program Folder’ dialog box appears. [7] Select Program Folder Accept the defaults or choose another location. Click the ‘Next>’ button. The file copy process begins. Based on the minor products installed, additional message boxes appear, asking if you wish to install these items. Respond as appropriate to these message boxes.
Page 32 Select the desired option. Click the ‘Finish’ button. At this point, you may be prompted to configure your communications software. Please remember that you must restart the computer prior to using the Note: software. Océ Repro Desk Server User Manual...
Page 33: Uninstallation Of Océ Repro Desk Server
Uninstallation of Océ Repro Desk Server Before you uninstall Océ Repro Desk Server software, close the Océ Repro Desk application. To uninstall the Océ Repro Desk Server software Open the ‘Program Group’. Locate the uninstall icon in the’ Océ Repro Desk’ group.
Page 34 Océ Repro Desk Server User Manual...
Page 35: Configuration
Océ Repro Desk Server User Manual Chapter 3 Configuration This chapter describes the Configuration Manager application. This section is intended for system administrators or advanced users.
Page 36: What Is The Configuration Manager
The CONFIG.XML file stores all of the configuration settings for the Repro Desk program. The Configuration Manager is a user-friendly interface which allows you to view and modify the configuration settings for the Repro Desk program. Access the Configuration Manager The Configuration Manager is opened from the Configuration menu of the Océ...
Page 37 Please note that the program settings displayed in this window are Note: dependent on the version of Repro Desk installed on your system. Select the desired setting. Double click the setting as necessary to display the available options as shown below.
Page 38: What The Settings Mean
Listed below is a brief description of the settings displayed in the Configuration Manager window. Controls how each supported file type (ASCII, AutoCAD, File Processing CalComp, HP-GL, PostScript and VIC) is processed in the Repro Desk program. Controls the default storage location for drawing files as Default Directories well as program related files such as labels, pen sets, scans, and VIC files.
Page 39: Locate Specific Settings
Locate specific settings Since there are so many settings that can be modified, a find feature is incorporated into the Configuration Manager. By entering a text string into the “Enter Settings to Search for:” text box, it is possible to locate all settings containing that string.
Page 40: Reuse A Previous Search
Access the search list Click the arrow at the right end of the text box. RDS5014.TIF [11] Search drop down list Select the desired text string from the drop down list. Click the ‘Find Next’ button. Océ Repro Desk Server User Manual...
Page 41: Configure The Software
Configure the software At installation, Océ Repro Desk modem software is installed in a default directory. The default pen set, log files and job files are also saved in this directory. It may be, however, that you want to check or change any of the configuration items.
Page 42: General
ODBC Set: Uses Set accounting table ODBC Sheet: Uses Accounting information table. See ‘Accounting’ on page 361 for more information. You need to start a new job, or restart Repro Desk for certain options to Note: take effect. Océ Repro Desk Server User Manual...
Page 43: Communications
Communications Usually, the communication methods are already filled in during installation of the software. You can use this window to make changes or add new communication methods. In the Communications tab you can specify the following communication settings: RDS3741.TIF [14] Specify Communication settings To add communications methods.
Page 44: Job Default Settings
Job. This means that the printer will print to the Make paper size same as drawing size appropriate size roll whenever possible. The alignment to be used by default. Alignment Océ Repro Desk Server User Manual...
Page 45: Directories
The required rotation (in degrees) and whether you want the drawing Rotation to be mirrored. The required default border removal: choose ‘None’ or: Border Removal 0.05” (1.3 mm) 0.10” (2.5 mm) 0.25” (6.3 mm) 0.50” (12.7 mm). Directories In the Directories tab you can check and change: RDS6001.TIF [16] Specify directories The default path and directory where Job files will be...
Page 46: Postscript Tab
They are described in the installation instructions for the converters. If you have purchased this option, type the location of Océ PostScript Converter the executable file in the text box or use the Browse button to navigate to the Océ Repro Desk Server User Manual...
Page 47 desired location. Choose a resolution from the list, or type a number between 50 and 800. If Ghostscript is installed on your system, this option will be Ghostscript available. Type the location of the executable file in the text box or use the Browse button to navigate to the desired location.
Page 48: Autocad Tab
You can select one or more ranges of standard sizes: ISO-A, Standard Sizes ISO-B, ANSI and Architecture. You can specify your own paper sizes, and add them to the list of Custom Sizes available sizes. Océ Repro Desk Server User Manual...
Page 49 Add a new custom size to the list Click the ‘Add’ button. A new size will be added to the list Specify the name of the new custom size. If needed, double-click on the specified unit for the new drawing size, to switch from inches to mm and visa versa.
Page 50 Océ Repro Desk Server User Manual...
Page 51: The Software Interface
Océ Repro Desk Server User Manual Chapter 4 The software interface This chapter describes the different parts of the user interface. It also explains the different ways in which options can be accessed.
Page 52: Start Océ Repro Desk
Start Océ Repro Desk You can start Océ Repro Desk in several ways just like any other Windows program. Follow the procedure below. Quitting Océ Repro Desk is explained later in this chapter (see ‘Quit Océ Repro Desk’ on page 60).
Page 53: The User Interface
The user interface When you start the Océ Repro Desk software the main window is displayed. RDS8066 [22] Main Window The main window can be divided in eight parts: the title bar the menu bar the button bar the information bar...
Page 54: Menu Bar
Quick menus. When you click on the arrow, a pull-down menu will appear with menu options. You may not always be able to use all the buttons. This depends on the Note: mode you are in. Océ Repro Desk Server User Manual...
Page 55: Information Bar
Information bar The Information bar is on the left side of the Main window (see next figure). When a file is selected in a job, the information displayed is related to the selected file. [25] Closed Information barOpen Information bar When you move your mouse over the Information bar, it highlights.
Page 56: Pen Overview
Pen overview If you are viewing a drawing, Océ Repro Desk shows the used pens below the Information bar. Selecting one of these pens opens the Pen settings window (see ‘Pen settings’ on page 136). If the drawing uses more Pens than fit on the current screen, you can hold down the left mouse button and move to the top or bottom to browse through the whole list.
Page 57: Logo
More than one window type may be open at a time, but only one mode can be active. The options available in the menus and toolbars depend on the mode which is being used. Logo The logo indicates the following: When the logo turns into a moving sheet of paper, the program is processing.
Page 58: How To Access The Menus And Options
If you double click on a setting in the job or pen window, Double left mouse click a list box appears. You can choose an option from the list box. To maximize a window double click the title bar. Note: Océ Repro Desk Server User Manual...
Page 59: Set Preferences
Set preferences In job mode, you can set preferences in the Options menu. A check mark next to an option indicates that it is ‘On’, while an icon or no check mark indicates that it is ‘Off’. If you check this option, the prompt windows will not Ignore prompting mode be displayed when problems occur.
Page 60: Quit Océ Repro Desk
If you have finished working with Océ Repro Desk, quit the application. Do not quit Océ Repro Desk while jobs are still being printed. It is good practice to make sure that jobs sent to the printer have been completed before quitting Océ...
Page 61: A Quick Tour Of Océ Repro Desk
A Quick Tour of Océ Repro Desk This quick tour gives you an impression of what you can do with Océ Repro Desk. It leads you along the most important features of Océ Repro Desk in no longer than 5 minutes.
Page 62: Purpose Of This Quick Tour
Purpose of this quick tour This quick tour is meant to introduce you to the very basics of Océ Repro Desk in a more or less active way. Once you have achieved this exercise you can go to the other sections in this manual for more details.
Page 63: Start Océ Repro Desk And Add Files To A Job
Start Océ Repro Desk and add files to a job Start Océ Repro Desk by double clicking on the Océ Repro Desk icon. The main screen appears with the first job description ready to fill in: Click the ‘Add files’ button.
Page 64 The job window pops up. It lists the drawings you wish to print Select ‘Save Job’ from the ‘File’ menu. Fill in the file name of the new job, using the default extension and file type (.JOB). Océ Repro Desk Server User Manual...
Page 65: View, Check And Print Files
Double click any of the files to view it. You are now able to fine tune the selected files for printing. However, this kind of editing is beyond the scope of this quick tour. A Quick Tour of Océ Repro Desk...
Page 66 To do so, select ‘Check All Drawings’ from the ‘Process’ menu. 3838-144 Océ Repro Desk will issue a warning whenever it sees a drawing that is likely to be printed incorrectly. Answer ‘Yes’ to each warning until you see the message: ‘All plot files checked’.
Page 67: Handling Jobs
Océ Repro Desk Server User Manual Chapter 6 Handling jobs This chapter describes what a job is, how to manage a job and how to change drawing settings within a job.
Page 68: What Is A Job
If none of this information has been set, Océ Repro Desk will apply a default pen set and a blank work order. This information is stored on all jobs prepared in Océ Repro Desk, whether stored on diskette or sent by modem.
Page 69: Add Files To A Job
Add files to a job A new job does not contain any files. Drawings to be printed must be placed in a job. Add a new file to a job Click Add Files in the Button bar. The Add or Insert Drawings dialogue appears. Select the drive and the directories that contain drawings to be added.
Page 70: Add Files From A Text File
Type the path and file name of every drawing on a separate line. Save and close the text file. Go to Océ Repro Desk and select ‘Add Drawings’ from the ‘Add Files’ quick menu. Select the file which you saved with the text editor.
Page 71: Close A Job
Make sure the job you wish to close is active. From the File menu, choose Close. If you have made any changes, Océ Repro Desk will ask you if you want to close without saving, otherwise the job closes. Open an existing job You can use Job files that have been saved on the print server, a network workstation, or on diskette.
Page 72: Remove A Drawing From A Job
A dialogue box asks whether you want to delete the file and the reference from the job. Verify that this what you want to do. When you are sure, click the ‘OK’ button. The file is erased from the disk. Océ Repro Desk Server User Manual...
Page 73: Rename A Job
Rename a job Give your job files a descriptive name so they can be found easily. Rename a job Select the desired job. From the ‘File’ menu, choose ‘Save Job As’. Define a new name for the job file. The job is saved with the new name. Handling jobs...
Page 74: Organize Drawings Within A Job
You can skip drawings which you do not want to print but want to keep in the job. If you use Océ Repro Desk to send the Job over a network or modem, skipped files will not be transferred with the Job. The boxes marked with the indicator are drawings that will be printed.
Page 75: Copy Drawings Within A Job
Copy drawings within a job You can make copies of a drawing inside a job. Copy a drawing Open the job. Select the drawing you wish to copy. Click and hold the right mouse button. Move the drawing to the desired position. Release the right mouse button.
Page 76: Job Settings
The setting of the selected drawing will be copied to all drawings in Copy All the job The setting of the selected drawing will be copied to all drawings Copy Down below the selected drawing. [27] Job settings - Right mouse click Océ Repro Desk Server User Manual...
Page 77: Change Settings For Several Drawing
Right clicking the File field for a selected drawing produces a menu with options that are generally available from the toolbar and menus. [28] Job settings - Right mouse click, selected drawing The file information dialog box appears. File Properties The Pen settings window appears.
Page 78: File
(for example, processed, printed, viewed, etc.). Some HP-GL formatted files incorporate their own embedded commands for specifying pen colors and pen widths. If Océ Repro Desk processes such a file the icon in front of the drawings file name becomes a green checkmark instead of a black checkmark.
Page 79: Drawing Size
Drawing size This field displays the original size of the drawing. Zoom You can specify the zoom factor as follows: Make an enlargement or reduction Open the job with the desired drawings. Click with the right mouse button on the Zoom field of the drawing you want to change.
Page 80: Media Type
Select: The Imaging Properties window appears, to specify a custom folding method. Click outside the drop-down menu to remove it. Click OK when the Imaging Properties window is activated Folding can only be performed if the printer is equipped with a folding Note: unit. Océ Repro Desk Server User Manual...
Page 81: Pen Set
Pen set For more information on Pen Sets, see ‘Set pen parameters’ on page 135. Change the pen set Open the job that contains the desired drawings. Double click on the Pen Set field of the drawing you want to change. The Pen Set drop-down menu appears.
Page 82: Border Removal
Click OK when the Imaging Properties window is activated. Color The color column indicates whether the file should be printed on a color printer via PSOut or HPGLOut. The choice could affect job printing costs. The default is no. Océ Repro Desk Server User Manual...
Page 83: Check And Process Drawings
Océ Repro Desk Server User Manual Chapter 7 Check and process drawings ‘To process files’ on page 84 ‘To control drawing properties’ on page 87 ‘AutoCAD DWG properties’ on page 88 ‘HP-GL, HP-GL/2 and HP-RTL’ on page 97 ‘CalComp 906/907 PCI’ on page 98 ‘Process and unprocess drawing files’...
Page 84: To Process Files
Vector files Most common vector files are stored as AutoCAD DWG and/or DXF, HP-GL, HP-GL/2 or CalComp 906/907. Océ Repro Desk does not print vector files to a plotter in their native format. Instead, the vector files are converted to an intermediate high speed plotting format called vector image compressed (VIC).
Page 85: Supported Vector Formats
Packed bits Uncompressed Additionally, Océ Repro Desk permits a simple ASCII file to be used as a banner page, as well as the native label format for banner pages (*.lbl). The author of a drawing is ideally the person who should process it. This is because often there are questions concerning scale, pen widths, or pen patterns, which only the author can answer.
Page 86: To Check Vector Files
When Océ Repro Desk checks drawing files, it checks to make sure that all pens have been assigned a pen width, that the drawing will not be clipped and for AutoCAD files it also checks that the path of the font and other cross references are correct and that the scale is correct.
Page 87: To Control Drawing Properties
To control drawing properties For each type of drawing, you can open a properties window. Depending on the type of drawing, this window can be used for different purposes. Open the drawing properties sheet Select the drawing file by clicking on it. Click the Properties button.
Page 88: Autocad Dwg Properties
AutoCAD DWG properties Océ Repro Desk will compare the size of the drawing to the size of the paper. If the drawing size and the paper size do not match, a warning message will appear. If a warning message is displayed, you may have to change some parameters, such as scale, the print area and the layer control, in the AutoCAD properties sheet.
Page 89: Plot By/Scale Tab
If the scale is incorrect, Océ Repro Desk displays a warning box and gives an estimation of what the correct scale should be. The estimated scale is derived from comparing the size of the digital drawing and the selected paper size.
Page 90 [33] AutoCAD: Scaling ratio Enter a non-standard scale factor using the Other field. Select Fit To Paper to force Océ Repro Desk to calculate the scale that fits the drawing to the current paper size. Océ Repro Desk allows you to modify the area of the drawing to be Plot by printed.
Page 91: Autocad R14 Batch Plot Utility
in the drawing file, you may need to turn the option off so that the accurate extents can be recalculated. Check this option if you want to use millimeters instead of Use Metric Scaling inches. AutoCAD R14 batch plot utility The Plot by Scale tab will appear differently if the AutoCAD R14 batch plot utility is used to process DWG files.
Page 92: Advanced Tab
Advanced tab The information on this tab is read by Océ Repro Desk from the selected AutoCAD drawing file. Océ Repro Desk looks for the information for each of the categories and if information is found, it is displayed in the appropriate field.
Page 93: Directories Tab
Directories tab Océ Repro Desk will not be able to process and print your drawing correctly if it does not know which fonts were used and where to look for font files and external references. If Océ Repro Desk cannot find this information, it will display an error message.
Page 94: Solving Autocad Scale Problems
Set paper size to the size requested by the customers. Set scale to Full (100%). Process the drawing. Océ Repro Desk will process the drawing and alert you that the Note: drawing has the wrong size for the selected paper size. It will also suggest an estimated AutoCAD scale.
Page 95: Configure Autocad Processing
Configure AutoCAD processing The internal interpreter supports AutoCAD R2.5 to AutoCAD R2002 files, and will normally be used for all AutoCAD drawings. It is, however, possible to use the AutoCAD Release 14 batch plot utility instead, if you have AutoCAD R14 installed.
Page 96 If you selected the Batch Plotting Utility, you must also specify the location of the AutoCAD software. If required, specify limits in the Oversized/Undersized Margins (internal interpreter) section. Click OK. The Drawing Properties window appears. Océ Repro Desk Server User Manual...
Page 97: Hp-Gl, Hp-Gl/2 And Hp-Rtl
HP-GL, HP-GL/2 and HP-RTL Océ Repro Desk detects the drawing resolution and a number of other HP-GL specific options. It displays this information in the Drawing File Information Check the HP-GL, HP-GL/2 and HP-RTL drawing properties Select the unprocessed HP-GL drawing file by clicking it.
Page 98: Calcomp 906/907 Pci
CalComp 906/907 PCI Océ Repro Desk detects the sync byte, end of message, checksum and the step size settings in a CalComp file. This information is displayed in the Drawing File Information box (in decimal format). However, it can not guarantee that...
Page 99 To change the End of Message, use the arrows to enter a new value in the End of Message field. Only change a CalComp setting if you really are sure that the ones Note: checked and suggested by Océ Repro Desk are incorrect. Check and process drawings...
Page 100: Process And Unprocess Drawing Files
Process and unprocess drawing files For fast printing you can convert native DWG, DXF, HP-GL, and CalComp drawing files into Océ Repro Desk VIC files. You can unprocess VIC files into their native format if the original drawings are on the system.
Page 101: Preprocess Mode
From the Process quick menu, choose Unprocess Drawing File. The selected drawing is unprocessed. Preprocess mode Preprocess mode means saving a job with VIC files as well as the native file formats. This can be useful for jobs that will be printed again in the future because they will not have to be processed again.
Page 102: Process Raster Files
Cals Océ Repro Desk detects the image size and the scanned resolution of Cals files and displays it in the Drawing File Information dialogue box. This resolution can not be changed in Océ Repro Desk.
Page 103: Tiff, Niff
TIFF, NIFF Océ Repro Desk detects the scanned in resolution of TIFF Group IV files and NIFF files, and displays the information in the Drawing File Information dialogue box. This resolution can not be changed in Océ Repro Desk. 3763-144...
Page 104 Océ Repro Desk Server User Manual...
Page 105: View Drawings
Océ Repro Desk Server User Manual Chapter 8 View drawings This chapter describes how to view a drawing and how to make changes using the Viewer tools.
Page 106: Viewer
Note: The viewer opens. 1099 The last settings you made before you save and close the View mode will be the default settings the next time you open the View mode for that drawing. Océ Repro Desk Server User Manual...
Page 107: View Toolbar
View toolbar The Viewer toolbar contains two types of tools: These tools make changes only in view mode. Using these tools Viewing tools will not have any effect on the drawing. These tools affect the drawing. You can see the changes in view Editing tools mode as well as in print preview mode.
Page 108: Zoom Tools
Removes fills in polygons and polylines Polygons [44] Viewing tools and editing tools The View Fold button appears only if the Repro Desk Pan View/View Fold application is installed with Folding support. You must activate Folding in the file settings of the selected drawing. Pan View can be activated from the View menu.
Page 109: View Fold
Zooming in Click the Zoom Select button. Move the mouse pointer inside the drawing. Click the left mouse button for 200% enlargement of the drawing in the viewer. Zooming out Click the Zoom Select button. Move the mouse pointer inside the drawing. Click the right mouse button for 50% reduction of the drawing in the viewer.
Page 110: Move Drawing
Properties window, this size will be used (see ‘Border removal’ on page 128). Changes made with this feature will effect the drawing. Attention: Removing a border Click the Border Removal button. To undo border removal click the Border Removal button again. Océ Repro Desk Server User Manual...
Page 111: Crop Drawing
Crop drawing With the Crop Drawing option you can electronically erase anything outside or inside a selected area. Changes made with this feature will effect the drawing or the Attention: printed drawing (layout). Cropping outside selected area Click the Crop Outside button. Move the mouse pointer inside the drawing.
Page 112: Enlarge Detail
Editing pens Click the Edit Pen button. Move the mouse pointer to the pen line you want to change. Click the left mouse button. The Pen window of the selected pen appears. Océ Repro Desk Server User Manual...
Page 113: Center Drawing
Change the required settings like line thickness, patterns, and foreground effect. Click OK. The Job window appears to ask you to save the changes you just made. Click Yes to save the changes. You will return to the View window. When you do not want to save the changes click NO.
Page 114: Mirror And Rotate
With the Flip Drawing button you can rotate the drawing and paper Rotate 180: 180 degrees. Using the mirror and rotation buttons Click the required rotation button. The drawing is rotated. To undo the rotation click the button again. Océ Repro Desk Server User Manual...
Page 115: Negative Paper
Negative paper With the Negative Paper button you can reverse the background of the paper from white to black. You can use this option to imitate DOS based CAD systems. Changes made with this feature will only effect the view mode, the actual drawing is not effected.
Page 116: Color Patterns
Changes made with this feature will only effect the view mode, the Attention: actual drawing is not effected. Using the Outline Polygons button Click the Outline Polygon button. To undo the Outline Polygon function click again. Océ Repro Desk Server User Manual...
Page 117: Status Bar
Status bar The status bar is located at the bottom of the Repro Desk window. It allows you to move through the drawings in a job list, to set the ruler type, and to change paper and drawing attributes. Previous/Next drawing You can use the Left and Right arrow buttons of the status bar at the bottom of the Repro Desk window, to scroll through the drawings in the job.
Page 118: Drawing Size
Click the Zoom Status button. The Zoom Status menu appears. Select the required option: Fit: to fit to the page, to the width or to the height. Percentages Zoom In Zoom Out Zoom Select Océ Repro Desk Server User Manual...
Page 119: Paper Size
Paper size The Paper Size button shows you the current paper size. Changing Paper Size Click the Paper Size button. The Paper Size menu appears. Select the required option: Rotate paper This feature rotates the paper 90° (landscape orientation and portrait orientation) Set left margin Change paper size...
Page 120: Viewer Menu Bar
Choose Print from the File menu. This gives you Printing from the viewer access to standard Océ Repro Desk printing options (see chapter 15, ‘Printing’ on page 201). Exporting a WMF file Choose Export WMF from the File menu.
Page 121: Viewer Troubleshooting
The viewer will not open. raster file. Is there an icon next to the filename, or a question mark? If it is a question mark, Océ Repro Desk does not recognize the file and it cannot be viewed. The positioning of the drawing The viewer opens, but you cannot see the drawing.
Page 122 Océ Repro Desk Server User Manual...
Page 123: Imaging Properties
Océ Repro Desk Server User Manual Chapter 9 Imaging properties This chapter describes the set of tools in the Imaging Properties which you can use to define the appearance of the drawing on the paper.
Page 124: Imaging Properties
Press the little arrow buttons in the lower right corner to browse through the output properties of all drawings in the job window. The Imaging Properties dialogue box contains 8 settings each represented by a tab: Paper size Drawing size Alignment Border removal Margins Zoom Orientation Folder Océ Repro Desk Server User Manual...
Page 125: Paper Size
Paper size You can select the paper size in the Imaging Properties. Increasing or decreasing paper size will not affect the size of the drawing unless so specified. 3764-144 [46] Imaging Properties: Paper Size In the Paper Size tab you can define following options: In the pull down menu you can select a pre-defined standard Change paper size paper size.
Page 126: Drawing Size
In this entry box you can enter custom drawing sizes by typing Clipping Size in sizes. In the Clipping Units you can select inches or millimeters used Clipping Units in the clipping size. Océ Repro Desk Server User Manual...
Page 127: Alignment
Alignment You use the Alignment tab option to define the positioning of the drawing on paper, referred to the upper left hand corner. For example, when you want to add a 2” or 40 mm, margin to the left hand side of the drawing, you could define a width alignment of 2 inches or 40 mm.
Page 128: Border Removal
[49] Imaging Properties: Border Removal In the Border Removal tab you can select: to remove the border the amount of border removal the unit to measure the border removal: Inches, Millimeters, Centimeters or Pixels Océ Repro Desk Server User Manual...
Page 129: Margins
Margins In the Margins tab you can define to add a margin to the left hand side of the drawing (default is Off). 3768-144 [50] Imaging Properties: Margins In Margin tab you can select: to add a left margin the size of left margin the unit to measure the left margin: Inches, Millimeters, Centimeters or Pixels.
Page 130: Zoom
In the How to Zoom entry box you can select your plot not How to Zoom zoomed, your plot zoomed with the percentage or your drawing zoomed to fit on the selected paper size. Océ Repro Desk Server User Manual...
Page 131: Orientation
Orientation You can set the orientation of the paper and the way the drawing is printed on the paper in the Orientation tab. You can see the effect of your selected options in the figure on the tab. 3770-144 [52] Imaging Properties: Orientation You can select the following options: Portrait, Landscape or Free Fit Mirror...
Page 132: Folder
(see ‘View fold’ on page 109). 3771-144 [53] Imaging Properties: Folder Make sure that the option ‘Auto Paper Rotate’ in the Options Attention: menu of the menu bar, is NOT selected. Océ Repro Desk Server User Manual...
Page 133 The folder of the Océ printer can be equipped with a number of Folder Options options. Depending on the configuration of the folder you are using, you can specify the following options: Don’t Fold: Output will not be folded. Fold: Output will be folded without any options. Fold &...
Page 134 Océ Repro Desk Server User Manual...
Page 135: Set Pen Parameters
Océ Repro Desk Server User Manual Chapter 10 Set pen parameters This chapter describes how to define pens: ‘Pen settings’ on page 136 ‘Other pen features’ on page 146 ‘Click OK.’ on page 147.
Page 136: Pen Settings
Océ Repro Desk can create, save, and store an infinite number of pen sets. When a job is opened, Océ Repro Desk will apply a pen set called STANDARD.PEN. This pen set is used for regular use. You can view the pen settings using the Pen set icon on the button bar.
Page 137 When you open a new pen set the following attributes are default: solid black pens .25 millimeters wide, for all pens transparent lines colors used are the same as in the AutoCAD palette. When you want to change these attributes follow the next procedure. Set up a pen set Select the drawing of which the pen settings have to be changed.
Page 138: Pen Patterns
Open the desired property according to the procedure described in ‘Set up a pen set’ on page 137. Click the Patterns tab. Click and hold the slider in the halftone slider. Drag the slider to the desired grey shade Click Apply Océ Repro Desk Server User Manual...
Page 139: Pen Width
Pen width You can set pen widths from 0 to 40 pixels. Océ Repro Desk uses pixels, millimeters, mils (1/1000 inch), and centimeters for pen weights. Because pens are measured by pixels (dots), measurement is limited. If it is necessary to round pen thicknesses, Océ...
Page 140: Pen Shape
Thus, only the darker color line is visible. Xor. An Xor line will display on top of another line that is darker in color. This effect is only visible when you print it to a color printer. Océ Repro Desk Server User Manual...
Page 141: All Pens
This option applies when changes are made to scale. If you are Scale pen width preparing reductions or enlargements, you have the option of having Océ Repro Desk automatically change the widths of the pens along with the length Set pen parameters...
Page 142: Edit Pen Pattern
You can choose to display pen widths in inches, pixels, Pen width units millimeters and centimeters. Océ Repro Desk supports up to 255 pens (and pen 0). You can Number of pens reduce the number of pens in a pen set. The default setting is 255 pens.
Page 143 Fills the selected pattern grid with black pixels. Fill all black Saves the set of patterns. Océ Repro Desk installs a default set Save entire set of patterns called DEFAULT.SET. If you wish to add patterns to your set, save the set using the same name.
Page 144: Hp-Gl/2 Pen Controls
Note: This tab allows you to use the pen attributes set in the HP-GL/2 drawing file and not the Océ Repro Desk pen settings. Users of HP-GL/2 files should normally check all the following options: check this option to use the pen width sizes which have been Pen widths defined in the HP-GL/2 drawing file.
Page 145 To represent shades of gray in Use error diffusion for gray or color RTL images RTL raster data, Repro Desk employs Halftone Diffusion by default. You may want to use Error Diffusion instead, to improve the appearance of your image.
Page 146: Other Pen Features
When you are in the pen mode, you have two additional features in the Edit menu: When you select this option the width of all pens is changed to a Shave all pens width one size smaller. Océ Repro Desk Server User Manual...
Page 147 When you select this option the width of all pens is changed to Thicken all pens a width one size bigger. You can deselect a pen by clicking the indicator in front of the pen set. The pen will be crossed by a red line. [62] Example of deselected pens You can define the color of the pen.
Page 148 Océ Repro Desk Server User Manual...
Page 149: Define Stamps And Overlays
Océ Repro Desk Server User Manual Chapter 11 Define Stamps and Overlays This chapter describes how to make stamps and use overlays.
Page 150: Electronic Stamps
Edit the stamp outlook. Edit options are described in the next paragraph. When you have made the required settings, click the Save button. For a new stamp, you can specify a name and directory. Océ Repro Desk Server User Manual...
Page 151: Stamp Options
The Stamp Properties window will disappear, and you can add the stamp to a job later on (see ‘Add a stamp to a drawing’ on page 154). If you have modified the Repro Desk work order using the Work Order Customizer, you will have different stamp elements available in the Stamping Options list box.
Page 152 Closes the Electronic Stamp dialogue box without saving the Cancel button changes you have made. The color of the stamp is determined by pen 0 of the default pen set. Note: Océ Repro Desk Server User Manual...
Page 153: Position Options
Position options In the Position window, you can specify how the stamp should be positioned on the paper. You can see the result in the Preview field. After adding the stamp to a drawing in a job, you can also use the viewer Note: to position the stamp on a drawing (WYSIWYG).
Page 154: Add A Stamp To A Drawing
The Add overlay to drawing window appears. Fill in the file name of the stamp you want to add. Click the Open button. In the job window, the stamp name is indented and added to the base drawing. Océ Repro Desk Server User Manual...
Page 155: Add A Stamp To All Drawings
Add a stamp to all drawings You can add the same stamp to all drawings in a job. Adding a stamp to all drawings Add a stamp to one drawing using the procedure above. In the Job window, right click the stamp name. A menu appears.
Page 156: Overlay Files
The Add overlay to drawing window appears. Fill in the file name of the overlay you want to add. Click the Open button. In the job window, the stamp name is indented and added to the base drawing. Océ Repro Desk Server User Manual...
Page 157: View And Position A Drawing
View and position a drawing You can use the viewer to see the result of adding stamps and overlays to a drawing. It is also possible to change the position of a stamp or overlay, and directly see the result in the View window. View a drawing with added stamp or overlay In the Job window, double click on the added stamp or overlay.
Page 158 Click on the stamp you want to move, and hold the mouse button while moving the stamp or overlay. You can directly see the result in the View window. [65] Position a stamp in the viewer Océ Repro Desk Server User Manual...
Page 159: Send Jobs
Océ Repro Desk Server User Manual Chapter 12 Send jobs This chapter describes how to send jobs via modem, queue or on diskette, and how to prepare a work order (job ticket), including notes for the printer office.
Page 160: Send Jobs
When you are ready to have your final drawings printed on a high end printer, there are several ways of sending out your work. Whichever way you choose to send your job, Océ Repro Desk automatically attaches the correct pen set and the corresponding work order.
Page 161: Send A Job By Modem
Send a job by modem If you have a modem and you have installed and configured ApModem software, you can send your drawings to the job printer via a modem connection. Send a job via the modem Click the ‘Send Job’ button. The ‘Send Job To...’...
Page 162: Send A Job Via Ftp
Note: on page 163. Click OK. The ‘Send Job’ window displays the work order. Fill in the required fields in the work order. (See ‘Fill out a work order’ on page 167). Click ‘Submit’. Océ Repro Desk Server User Manual...
Page 163 Add a communication method In the ‘Send job to ...’ dialog box, click ‘Modem. Click ‘New’. The ‘Add Communications Method’ dialog box appears. [67] Add Communications Method dialog Type a name in the ‘Method Name’ field. For example: ‘ApModem’. Browse to the required communication executable. For example: ‘ApModem32.exe’.
Page 164: Send A Job To Be Stored On Disk
Fill in the required fields in the work order. (See ‘Fill out a work order’ on page 167). Click ‘Submit’. The file is saved at the root of the selected disk as ‘job.zip’. This will overwrite any previous job which has been saved to the same Note: disk. Océ Repro Desk Server User Manual...
Page 165: Send A Job By E-Mail
Send a job by e-mail You can e-mail a job to your reprographer, if the reprographer accepts jobs submitted in that manner and if you have MAPI-compliant e-mail installed. There are two methods: with or without a work order. Send a job by e-mail without a work order In the job window, right-click any drawing within the job.
Page 166 If necessary, change the name of the .zip file. Add print order instructions in the body of the e-mail. Type a recipient name. Click ‘Send’. Océ Repro Desk Server User Manual...
Page 167: Fill Out A Work Order
Fill out a work order An electronic work order is automatically attached to your Job when you send it. This work order contains information to identify yourself and your company and detailed instructions for the job printer on how your job should be processed, delivered and billed.
Page 168 P.O. Number From the list, select the way you would like to have your prints Delivery Method delivered. From the list, select whether the cost will be reimbursed, by Reimbursable whom and for what purpose. Océ Repro Desk Server User Manual...
Page 169 From the lists, select the month, day, and year you would like the Job Due Date job to be delivered. From the drop down lists, select the hour you would like the job Job Due Time to be delivered. From the list box, select the type of media on which the first set First Set Media should be printed.
Page 170 Is printed Has an error. Click Cancel to return to the Job window without sending the job. Cancel Click Submit to send the job order. Submit This opens the Order Receipt form, see next page. Océ Repro Desk Server User Manual...
Page 171: To Use The Order Receipt
To use the order receipt The order receipt is automatically opened when you submit a job. It allows you to save selected information from the work order. [71] Order receipt, 1 of 3 [72] Order receipt, 2 of 3 Send jobs...
Page 172 Drawings List The selected sections display. Click ‘Close’ to close the order receipt without printing Click ‘Print’ to print the order receipt of the job that was most recently submitted to the repro center. Océ Repro Desk Server User Manual...
Page 173 Océ Repro Desk Server User Manual Chapter 13 Publishing This chapter describes how to publish files or jobs to Océ Plan Center.
Page 174: What Is Océ Plan Center
Used to migrate documents into the Shop Manager container Shop Client structure. Provides scan and print integration with an Océ Repro Desk Shop Integrator system. Allows users to publish files into an Océ Plan Center digital Publishing Tools plan room.
Page 175 Vaults Each vault represents a re- prographer’s electronic storefront. Accounts Each account represents a reprographer's customer. Clients Each client represents a customer of the account. Projects Each project belongs to no more than one client; an individual client can have multiple projects, each with separate users and ad- ministrators.
Page 176 A discipline represents a functional or practical subset of an issue, such as electrical or plumbing. Documents The plans and specs, or drawings, affiliated with a project or issue. For more information, visit www.oceplancenter.com Océ Repro Desk Server User Manual...
Page 177: Creating Ldf Files
Center Document Management System. You can click the Publish button in the Repro Desk toolbar to convert all drawing files in an active job into LDF files. Then you can publish them to a container structure at Océ Plan Center Online Service.
Page 178: Adding Ldf Files To Jobs
You can select more than one filename, by holding down the Ctrl Note: button or the Shift button (for a range of files), while selecting the filename. Click OK. The drawing files are added to the job. Océ Repro Desk Server User Manual...
Page 179: Publishing To Océ Plan Center
Publishing to Océ Plan Center You can process drawings in Repro Desk into LDF files, then send them to a reprographer’s Océ Plan Center Online Service vault. The reprographer can then synchronize the documents to the shop’s servers and print your order.
Page 180 If you clicked ‘Let you navigate on your own,’ click the plus sign for each container level to show subcontainers In the browser window, double-click each container icon to show subcontainers. Open the issue. Océ Repro Desk Server User Manual...
Page 181 Sending to Océ Plan Center If the issue is empty, the Add File button becomes available. Click 'Add File'. If the issue contains documents, several buttons become available. Click a document to select it, then click: 'New File After' to publish your Apprentice documents behind the selected file. 'New File Before' to publish your Apprentice documents in front of the selected file.
Page 182 Océ Repro Desk Server User Manual...
Page 183 Océ Repro Desk Server User Manual Chapter 14 Queues This chapter describes how to handle queues.
Page 184: About Queues
Queues can be used to keep a record of every job you have printed, or to hold jobs you might need to print again. You can set up Repro Desk to automatically archive jobs, or you can use Windows drag-and-drop functionality to transfer jobs manually.
Page 185: What Is A Multiple Machine Support Queue
What is a direct printing queue Queues can allow Remote Clients to establish print settings as if they were at the Repro Desk Server machine. Direct printing queues can be used on either LAN or TCP/IP connections. In addition to basic options, direct printing queues require that other settings be established in the Queue Administration dialog box.
Page 186: What Is A Modem-Sharing Queue
A queue can allow several networked clients to share a single modem to submit jobs. When the queue detects a new job it will automatically launch ApModem, log in to the configured Océ Repro Desk Server, transfer the drawings and pen sets, and log off again.
Page 187: Queue Options
Option Default set- Description ting Automatically Océ Repro Desk will automatically print jobs on print jobs the selected printer as they are received in the queue, without user intervention. The jobs will not be displayed in the queue afterward. Automatically Océ...
Page 188 Show queue when If you have a minimized queue window and a new jobs arrive new job arrives, Repro Desk will force the queue window to be opened. Save queue set- Stores the current queue settings to the current tings now queue.
Page 189 3782-144 [76] Queue Creation Wizard - Step 1 of 4 Queues...
Page 190 ‘Next’. Generally, if you create a queue directory using the Queue Creation Note: Wizard, you should not put more than one .q file within that directory. The following window will appear: Océ Repro Desk Server User Manual...
Page 191 3784-144 [78] Queue Creation Wizard - Step 3 of 4 Delete whatever is filled in, and specify only the name of the queue. Click ‘Next’ The following window will appear: 3785-144 [79] Queue Creation Wizard - Step 4 of 4 Queues...
Page 192 Print report to Win- Optional Optional dows printer Scan for new jobs Archive job after print- Optional ing or sending [80] Click ‘Finish’. The Queue window of the new queue will appear: 3786-144 [81] Queue window Océ Repro Desk Server User Manual...
Page 193: Queue Information
Sets The number of sets required, as it appears in the work or- der. Sheets The number of sheets of media used by Océ Repro Desk to complete the job. Comment Comments added by the Océ Repro Desk operator. [82] Queue fields...
Page 194 Right click on the icon of the job inside the queue window. Choose Comment Field from the pop up menu. Type in your comment in the comment box that appears on the screen. Click OK. Your comment is displayed in the comment field. Océ Repro Desk Server User Manual...
Page 195: Use Queues
Queues should be saved at the location where your communications software receives files or where your network users would expect to find the queue. Océ Repro Desk systems have a default incoming queue called INCOMING.Q, stored in D:\INCOMING. Saving a new queue From the File menu, choose Save or Save As.
Page 196: Work With Queues
This method makes a reference to the job appear in the queue. If you Note: change the original or the reference, those changes will be made to both copies of the document. Océ Repro Desk Server User Manual...
Page 197: Print From A Queue
Select the zip file to be unzipped into the queue. Click the Open button. If the zip file contains a Repro Desk job, this job will be put in the selected queue. If the zip file contains native drawings, these files will first be put in a job, using the default job settings For more information, see ‘Job default settings’...
Page 198: Organize Jobs In The Queue
Note: NOT print the job. Remove jobs from the queue Select the job you want to remove. The job name is highlighted. Press the Delete key. The selected job is removed from the queue. Océ Repro Desk Server User Manual...
Page 199 Restore a removed job Select the required queue where you want to restore the job. The queue is highlighted. From the File menu, choose Close. The active queue closes. Open the same queue. The removed drawing will reappear. Permanently delete a job from the queue A job can also be permanently deleted from the queue.
Page 200 Océ Repro Desk Server User Manual...
Page 201 Océ Repro Desk Server User Manual Chapter 15 Printing ‘Introduction’ on page 202 ‘Print from a queue’ on page 204 ‘Print on a Windows printer’ on page 206 ‘Write a CALS/TIFF file’ on page 219 ‘HP-GL/2 HP-RTL output’ on page 221...
Page 202: Introduction
You can also install more than one Océ 9600, Océ 9700 or Océ 9800, each printer attached to its own Repro Desk 9x00 Server. You can use one Océ Repro Desk Server or Océ Repro Desk Client to receive jobs and print on all printers (see ‘Multiple machine support’ on page 343).
Page 203 Native drawings can be printed without the need for Repro Native printing Desk Remote Client, and without specifying any print settings. Using a LAN connection, the drawing can simply be copied into a Polling Queue on Repro Desk Server. The drawing will automatically be printed, using the print settings of the selected Polling Queue.
Page 204: Print From A Queue
[84] Queue button The following window will appear: 3701-144 [85] View Print Queue window Open the directory that contains the queue you want to open (for example, INCOMING\QUEUE1). 3702-144 [86] Directory that contains a queue Océ Repro Desk Server User Manual...
Page 205 Select the *.Q file (Queue1.Q), and click open. The Queue window will appear: 3819-144 [87] Queue window The different icons indicate the status of each job (see figure 87): JOB3.JOB: Not printed yet. JOB2.JOB: Job window opened, but not printed yet. JOB1.JOB: Job has already been printed.
Page 206: Print On A Windows Printer
(for more information see the Microsoft documentation). A Windows printer can be used to print check plots or a work order. The Océ Repro Desk Server can print drawings of any size on an A3/A4 size Windows printer. Be aware that printing on a Windows Printer may take a long time.
Page 207: Color Inkjet Printers
Color inkjet printers If you want to print a drawing on a color inkjet printer, you must select the option ‘Windows Printer Uses Colors’. Make sure this option is NOT selected if you want to print on another Note: printer type, without color. Otherwise the lines may appear distorted. Change colors setting Open a job window, containing the job you want to print.
Page 208: Print Preview
Open a job window, containing the job you want to print. (see ‘Print from a queue’ on page 204). 2330 [93] Job Window Select ‘Print Preview’ in the ‘Print’ Quick menu. 3731-144 [94] Select ‘Print Preview’ in the ‘Print’ Quick menu Océ Repro Desk Server User Manual...
Page 209 The following window will appear, showing the first drawing of the selected job as it will be printed on the Windows printer. [95] Print Preview window You can view the other drawings of the job by clicking the ‘Next Page’ button. Printing...
Page 210 If you want to displays two drawings of the job at the same time, you can click the ‘Two Page’ button. [96] Print Preview window after selecting ‘Two Page’ If you want to print the job at a later time, click the ‘Close’ button to leave the Preview window. Océ Repro Desk Server User Manual...
Page 211 If you want to print the current job, click the ‘Print’ button. The following window will appear: 3737-144 [97] Example of a Windows Print window Select the Windows printer you want to use. Define the required print settings. Make sure to load the printer with the correct paper size, and to select Note: the same size in the print settings.
Page 212: Print A Job On A Windows Printer
Or, if you want to print only one drawing of the job, select this drawing by clicking its icon in the first column of the job window. Then select ‘Print Single’ in the ‘Print’ Quick menu. RDS8074 [100] Selecting ‘Print Single’ in the ‘Print’ Quick menu Océ Repro Desk Server User Manual...
Page 213 The following window will appear: 3737-144 [101] Example of a Windows Print window Select the Windows printer you want to use. Define the required print settings. Make sure to load the printer with the correct paper size, and to select Note: the same size in the print settings.
Page 214: View And Print Work Orders
Open a Queue window (see ‘Print from a queue’ on page 204). 2329 [102] Queue window Select the job of which you want to view the work order, by clicking its icon once. Click the ‘Properties’ button in the Tool bar. RDS3678 [103] Properties button Océ Repro Desk Server User Manual...
Page 215 The work order belonging to the print job, will be opened: RDS7012 [104] Work order belonging to the print job Click OK to make the work order disappear. To print a work order on a Windows printer, follow the next procedures: Print a work order of one job in the queue Open a Queue window (see ‘Print from a queue’...
Page 216 Select the Windows printer you want to use, define the required print settings and click OK. Select ‘Print Windows’ in the ‘Print’ Quick menu. RDS8073-144 [108] Selecting ‘Print Window’s in the ‘Print’ Quick menu Océ Repro Desk Server User Manual...
Page 217 The following window will appear: 3736-144 [109] Selecting ‘Yes’ to print only the work order of the selected job Click ‘Yes’ The work order of the selected job will be printed on the Windows printer. Printing a work order of ALL jobs in the queue Open a Queue window (see ‘Print from a queue’...
Page 218 Click ‘No’ to print the work orders of all jobs in the queue. The following window will be opened: 3737-144 [113] Example of a Windows Print window Select the Windows printer you want to use, define the required print settings and click OK. Océ Repro Desk Server User Manual...
Page 219: Write A Cals/Tiff File
Write a CALS/TIFF file As an alternative to printing a job, you can save the output in a specified directory In that case you can choose between CALS or TIFF format. Write a CALS/TIFF file Open a job window, containing the job you want to save as CALS or TIFF. 2330 [114] Job Window If required, you can change the file settings in the Job window (see chapter 9,...
Page 220 If you want to use the file as input for a software application, specify the maximum resolution of the output in dots per inch (1000 DPI). Select the ‘File format output’ type. Click ‘Apply’. Click ‘OK’. Océ Repro Desk Server User Manual...
Page 221: Hp-Gl/2 Hp-Rtl Output
If the HP-GL printer is installed as remote printer, you must install a Note: driver on the Océ Repro Desk PC. You can use any Windows driver for this purpose, since it is only used to make the connection to the HP-GL printer. Océ...
Page 222 The following window will appear: 3725-144 [119] HP-GL/2/HP-RTL Out window Specify the required settings in the ‘HP-GL/2/HP-RTL Out’ window. For more information, see sections below. Click OK. Océ Repro Desk Server User Manual...
Page 223: Output (Hp-Gl/2/Hp-Rtl)
Output (HP-GL/2/HP-RTL) You can select the printer you want to send the output to, or you can specify a directory or queue to save the output as HP-GL/2/HP-RTL file. If you have selected a printer, you can also specify the number of copies. Specify Output settings for the HPGL printer If not already selected, click the ‘Output’...
Page 224 Browse button at the right side to select the *.Q file in the Queue folder). Make sure the option ‘Write (*Job) File in Directory’ is not selected. Select the option ‘Directory is a Queue’. Click Apply. Océ Repro Desk Server User Manual...
Page 225: Resolution (Hp-Gl/2/Hp-Rtl)
Resolution (HP-GL/2/HP-RTL) You can specify the resolution of the output in dots per inch (DPI). This option will only have effect when the original file contains raster Note: data, or if the option ‘Send monochrome raster’ is set (see ‘Options (HP-GL/2/HP-RTL)’...
Page 226: Collation (Hp-Gl/2/Hp-Rtl)
If required, you can select the following options: Digital collation: If you select this option, the prints will be sorted by set. Reverse collation: If you select this option, the first file of the job will be printed last. Océ Repro Desk Server User Manual...
Page 227: Options (Hp-Gl/2/Hp-Rtl)
The drawings in the window will show the PRINT order of the Note: drawings, depending on options that are selected. Click Apply. Options (HP-GL/2/HP-RTL) You can specify the following output options: Send only monochrome raster The HPGL file will contain RTL raster data without colors. If this option is not selected, the contents of the HPGL file depends on the contents of the source file: vector data will remain vector data, and raster data will remain raster data.
Page 228 Specifying options Click the ‘Options’ tab at the top of the window. The following window will appear: 3728-144 [123] HP-GL/2/HP-RTL Out window: Options Select the required options. Click Apply. Océ Repro Desk Server User Manual...
Page 229: Banner Page (Hp-Gl/2/Hp-Rtl)
Banner page (HP-GL/2/HP-RTL) You can specify to print a banner page for the current job, or for each set in the current job. You can use any ASCII file or stamp (*.LBL) as banner page. If you use a stamp file, you can include variables like ‘job name’ or ‘date & time’ (see ‘Electronic stamps’...
Page 230: Hpgl Pass-Through
Océ Repro Desk color interpretation does not give you the required output on inkjet printers. Océ Repro Desk skips the processing of HPGL or HPGL-2 files that are printed through HPGLOut when the following settings apply. The HPGL pass-through setting is checked The 'Color' column in the 'Job' view is set to 'Yes'.
Page 231 Existing overlays are not printed. The overlays are unchecked and checking the overlays is disabled. You can not print ISO 9000 stamps on the image. The image can not be an overlay. You can not view the image. You can not tile the image. For accounting purposes, the drawing size, which is read from the original HPGL or HPGL-2 file, is recorded as the paper size.
Page 232 Océ Repro Desk Server User Manual...
Page 233: Print On Océ Tds800
Océ Repro Desk Server User Manual Chapter 16 Print on Océ TDS800 ‘Print on the Océ TDS800 printer’ on page 234 ‘Rolls and Sets tab’ on page 235 ‘Finishing tab’ on page 236 ‘Banner page’ on page 238.
Page 234: Print On The Océ Tds800 Printer
To use the Océ TDS800, you must start the Océ TDS800, its connected controller, the Print Manager and Repro Desk. Print on the Océ TDS800 printer Start ‘Print Manager’ in the ‘Program’ folder you specified during installation.
Page 235: Rolls And Sets Tab
‘Manual’ Feed if you wish to insert the media manually. Available only if you choose ‘Auto Roll’. Choose whether you Media Feed want Repro Desk to seek only an exact fit, or whether smaller, larger or any size is acceptable. Enter the number of job sets to print.
Page 236: Finishing Tab
If one belt is full, the folder will switch automatically to the other belt. If you want to use previously-saved folder Select a pre-saved folder configuration settings, select one of the available configuration files. If required, change one Océ Repro Desk Server User Manual...
Page 237 or more folder settings. If you want to save your new folder settings, click ‘Save Config’. A folding unit must be attached to the Océ TDS800 in order to use this Folding field. If you select the ‘Folding’ check box, and a folding unit is attached, the ‘Method’, ‘Fold options’, ‘Create Binding Edge’...
Page 238: Banner
If required, you can specify a trailing edge for the banner page. Use the button to select the file you want to use as banner page. You can select any ASCII (*.ASC) file or electronic stamp (*.LBL) file. Click ‘Apply’. Océ Repro Desk Server User Manual...
Page 239: Print On Océ Tds600
Océ Repro Desk Server User Manual Chapter 17 Print on Océ TDS600 ‘Print on the Océ TDS600 printer’ on page 240 ‘Rolls and Sets tab’ on page 241 ‘Finishing tab’ on page 242 ‘Banner page’ on page 244.
Page 240: Print On The Océ Tds600 Printer
To use the Océ TDS600, you must start the Océ TDS600, its connected controller, the Print Manager and Repro Desk. Print on the Océ TDS600 printer Start ‘Print Manager’ in the ‘Program’ folder you specified during installation.
Page 241: Rolls And Sets Tab
‘Manual’ Feed if you wish to insert the media manually. Available only if you choose ‘Auto Roll’. Choose whether you Media Feed want Repro Desk to seek only an exact fit, or whether smaller, larger or any size is acceptable. Enter the number of job sets to print.
Page 242: Finishing Tab
Stacker: The folded output will be delivered in the standard delivery tray of the folder. Belt 1 or Belt 2: If installed, you can select one of the delivery belts to collect the folded output. Océ Repro Desk Server User Manual...
Page 243 Belt Auto: If two belts are installed, you can select this option in order to use both belts. If one belt is full, the folder will switch automatically to the other belt. If you want to use previously-saved folder Select a pre-saved folder configuration settings, select one of the available configuration files.
Page 244: Banner
You can select one of the available standard sizes, or ‘Same as first drawing’ (the same size as the first drawing of the job or set). If required, you can specify a trailing edge for the banner page. Océ Repro Desk Server User Manual...
Page 245 Use the button to select the file you want to use as banner page. You can select any ASCII (*.ASC) file or electronic stamp (*.LBL) file. Click ‘Apply’. Print on Océ TDS600...
Page 246 Océ Repro Desk Server User Manual...
Page 247: Print On Océ Tds400
Océ Repro Desk Server User Manual Chapter 18 Print on Océ TDS400 ‘Print on the Océ TDS400 printer’ on page 248 ‘Rolls and Sets tab’ on page 249 ‘Finishing tab’ on page 250 ‘Banner page’ on page 252...
Page 248: Print On The Océ Tds400 Printer
To use the Océ TDS400, you must start the Océ TDS400, its connected controller, the Print Manager and Repro Desk. Print on the Océ TDS400 printer Start ‘Print Manager’ in the ‘Program’ folder you specified during installation.
Page 249: Rolls And Sets Tab
‘Manual’ Feed if you wish to insert the media manually. Available only if you choose ‘Auto Roll’. Choose whether you Media Feed want Repro Desk to seek only an exact fit, or whether smaller, larger or any size is acceptable. Enter the number of job sets to print.
Page 250: Finishing Tab
Create Binding Edge of the folded package. Specify the size of the binding strip. If you select ‘Auto’, the machine determines a good fold Image orientation package based on image length and roll width. Océ Repro Desk Server User Manual...
Page 251 If you select ‘Portrait’, the drawing must be in portrait orientation before it is printed. Choose ‘Standard’ to cut the paper output at standard size (not Cut Method counting added strips) Choose ‘Synchro’ to cut the paper at the size of the image. Choose ‘Custom’...
Page 252: Banner
If required, you can specify a trailing edge for the banner page. Use the button to select the file you want to use as banner page. You can select any ASCII (*.ASC) file or electronic stamp (*.LBL) file. Click ‘Apply’. Océ Repro Desk Server User Manual...
Page 253: Print On Océ 9700 Or Océ 9800
Océ Repro Desk User Manual Chapter 19 Print on Océ 9700 or Océ 9800 ‘Starting up the Océ 9700/9800 print manager’ on page 254 ‘Printing on the Océ 9700/9800 printer’ on page 256 ‘Printer stamp (Océ 9700/9800)’ on page 260 ‘Folder (Océ...
Page 254: Océ 9700/9800 Printer
After printing it displays how many sheets have been printed of each of the loaded rolls and the length that has been used on the roll. This enables you to monitor the roll status directly from the Océ Repro Desk application. Océ Repro Desk User Manual...
Page 255 Starting up the Océ 9700/9800 Print Manager Start the Print Manager in the Program folder you specified during installation. The following window will appear: [140] Print Manager window Print Manager controls are available in the Printer and Document menus, and the standard windows menus View, Window and Help.
Page 256: Printing On The Océ 9700/9800 Printer
If required, you can change the file settings in the Job window (see chapter 9, ‘Imaging properties’ on page 123). Select ‘Print Océ 9700/9800’ in the ‘Print’ Quick menu. [142] Selecting ‘Print Océ 9700/9800’ in the ‘Print’ Quick menu Océ Repro Desk User Manual...
Page 257 The following window will appear: 3811-144 [143] Finishing Properties window Specify the required print settings in the Finishing Properties window (see sections below). Click OK. The job will be sent to Océ 9700/9800 Print Manager to be printed. Print on Océ 9700 or Océ 9800...
Page 258: Rolls And Sets (Océ 9700/9800)
First Repro Desk searches for a roll of the specified media type. If such a roll is found, Repro Desk will search for the exact size. If the exact size is not found, a larger size will be selected.
Page 259: Collation (Océ 9700/9800)
If your printer supports set processing, you can select ‘Use set memory’. In that case the job will be sent to the printer once, and the printer will use its set memory to generate the copies. Using the set memory of the printer provides a better performance.
Page 260: Printer Stamp (Océ 9700/9800)
Click the ‘Stamp’ tab at the top of the window. The following window will appear: 3715-144 [146] Finishing Properties window: Stamp Select ‘Enable Stamping’, and choose one of the available printer stamps, by specifying its number. Océ Repro Desk User Manual...
Page 261: Folder (Océ 9700/9800)
If required, you can change the settings for the ‘Gray Scale’, ‘Font Size’ and ‘Stamp Position’. Click Apply. Folder (Océ 9700/9800) If the Océ 9700/9800 is equipped with a folder, you can specify folder settings. You can save the folder settings in a configuration file, and recall them whenever needed.
Page 262 If you want to use pre-saved folder settings, select one of the available predefined configurations. If required, change one or more folder settings. If you want to save your new folder settings, click ‘Save Config’ and specify the name of the folder settings. Click Apply. Océ Repro Desk User Manual...
Page 263: Stacker (Océ 9700/9800)
Stacker (Océ 9700/9800) If the Océ 9700/9800 is equipped with a high capacity stacker, you can specify stacker settings. Specifying Stacker Settings Click the ‘Stacker’ tab at the top of the window. The following window will appear: 3717-144 [148] Finishing Properties window: Stacker Select the bin selection method you want to use: New bin when bin full All copies are delivered onto the same bin.
Page 264 If required you can select ‘Horizontally offset stack. In that case the bin will shift between two jobs or sets, to provide easy job/set separation (see figure 149). Offset stack selected Offset stack not selected [149] Using ‘Offset stack’ Click Apply. Océ Repro Desk User Manual...
Page 265: Delivery (Océ 9700/9800)
Delivery (Océ 9700/9800) You can specify delivery options as follows. Specifying delivery settings Click the ‘Delivery’ tab at the top of the window. The following window will appear: 2342 [150] Finishing Properties window: Delivery If the Océ 9700/9800 is equipped with a folder, you can select one of the following options for the folded output: Stacker: The folded output will be delivered in the standard delivery tray of the folder.
Page 266: Banner Page (Océ 9700/9800)
[151] Finishing Properties window: Banner Page Select when you want to print a banner page: at the start/end of the job or at the start/end of a set. Select the paper size for the banner page. Océ Repro Desk User Manual...
Page 267 You can select one of the available standard sizes, or ‘Same as first drawing’ (the same size as the first drawing of the job or set). If required, you can specify a trailing edge for the banner page. Use the button to select the file you want to use as banner page.
Page 268 Océ Repro Desk User Manual...
Page 269: Print On An Océ 9600
Océ Repro Desk User Manual Chapter 20 Print on an Océ 9600 ‘Start up the Océ 9600 print manager’ on page 270 ‘Adapt the leading edge position of the sheet feeders’ on page 275 ‘Key operator settings’ on page 277 ‘Print on the Océ...
Page 270: Océ 9600 Printer
Océ 9600 printer The Océ 9600 printer is connected to a Server PC, using Repro Desk as a controller. To establish communications with the Océ 9600 printer, you must start Note: up the Océ Print Manager on the Server PC first.
Page 271 The following window will appear: RDS7001.TIF [152] Print Manager window Océ 9600 Print manager allocates 70 MB of memory for rasterizing Note: images. The status bar at the bottom of the screen displays how much memory is being used and how much memory is free. RDS7002.TIF [153] Status bar - Memory allocation Print on an Océ...
Page 272: Make Settings In The Print Manager
Océ Repro Desk Print Manager. The Properties option allows you to view your current settings. View the current status of the Océ Repro Desk Print Manager Select the Properties option from the Printer menu. The following window will be displayed: [154] Properties window in Printer menu Once you have viewed your settings, click on OK to close the window.
Page 273: Adapt The Leading Edge Position Of The Roll Drawers
The Key Operator option takes you to a sub menu Key operator settings where you can make a number of key operator settings and perform several tests for the Océ Repro Desk Server. You need the key operator password to get access to these settings. This Note: password is given to you by the Océ...
Page 274: Modify The Roll Drawer Width Positions
From the Sheet Feeder tab you can adapt the leading edge position of the image related to the leading edge of the paper and you can modify the width position of the image on the paper from the upper, middle or lower sheet feeders. Océ Repro Desk User Manual...
Page 275: Adapt The Leading Edge Position Of The Sheet Feeders
Adapt the leading edge position of the sheet feeders If you want to adapt the leading edge position of the sheet feeders, and you know which value you want to choose, you simply enter this value (in tenths of millimeters) into the Enter value field and click on the Leading Edge Position button.
Page 276: Modify The Static Deviation
Enter Value field (in tenths of millimeters and number of copies respectively) and click on the appropriate button (Folder 1 Overlap or Folder Output Belt Capacity). Océ Repro Desk User Manual...
Page 277: Other Adjustments
Other adjustments From the Other tab you can adapt the light intensity of the print head, change the sleepmode time-out, correct the 1:1 projection of the image onto the paper, print the system settings, make a test print or make a demo print. Adapt the light intensity of the print head Make a basic test print by clicking on the Test Print Basic button.
Page 278: Print On The Océ 9600 Printer
If required, you can change the file settings in the Job window (see chapter 9, ‘Imaging properties’ on page 123). Select ‘Print Océ 9600’ in the ‘Print’ Quick menu. [156] Select ‘Print Océ 9600’ in the ‘Print’ Quick menu Océ Repro Desk User Manual...
Page 279: Print On An Océ
The following window will appear: [157] Finishing Properties window Specify the required print settings in the Finishing Properties window (see sections below). Click OK. The job will be sent to Océ 9600 Print Manager to be printed. The 9600 printer performs error recovery from within the software. Note: Error recovery may be performed after a paper jam, paper out situation, folder jam, or machine error.
Page 280: Rolls And Sets (Océ 9600)
Océ 9600 will select the roll that ensures a best fit for the printed drawing. First Repro Desk searches for a roll of the specified media type. If such a roll is found, Repro Desk will search for the exact size. If the exact size is not found, a larger size will be selected.
Page 281: Collation (Océ 9600)
Repro Desk will search for a roll or sheet feeder of the specified size and media type. If a roll was used, Repro Desk will only look for another roll. If a sheet feeder was used, Repro Desk will only look for another sheet feeder.
Page 282: Folder (Océ 9600)
If you select ‘Automatic’, the machine determines the length of the drawing to obtain a good fold package, depending on the roll width. You can specify the folding width and folding height yourself. Folding size Océ Repro Desk User Manual...
Page 283 If desired, you can select a binding edge, and specify the size of Binding edge that edge. Specify Folder settings Click the ‘Folder’ tab at the top of the window. The following window appears. If you want to use previously-saved folder settings, select one of the available Configuration files.
Page 284: Delivery (Océ 9600)
If one belt is full, the folder will switch automatically to the other belt. You can select one of the following options for the unfolded output: Upper (Stacker): The unfolded output will be delivered to the copy delivery tray, or the optional High-Capacity Stacker. Océ Repro Desk User Manual...
Page 285: Banner Page (Océ 9600)
Lower (Long Tray): The unfolded output will be delivered through the lower output into a container (if it is configured). Auto: Normally, the upper output is used. The lower output is only used if the copy is too long to be collected in the copy delivery tray or High-Capacity Stacker (longer than 1230 mm or 48.5”).
Page 286 Use the browse button to select the file you want to use as banner page. You can select any ASCII (*.ASC) file or electronic stamp (*.LBL) file. Click Apply. Océ Repro Desk User Manual...
Page 287: Print On An Océ 9400
Océ Repro Desk Server User Manual Chapter 21 Print on an Océ 9400 ‘Output (Océ 9400)’ on page 290 ‘Resolution (Océ 9400)’ on page 292 ‘Collation (Océ 9400)’ on page 293 ‘Options (Océ 9400)’ on page 293 ‘Banner page (Océ 9400)’ on page 295.
Page 288: Océ 9400 Printer (Cals/Tiff File)
If the Océ 9400 printer is installed as remote printer, you must install a Note: driver on the Océ Repro Desk PC. You can use any Windows driver for this purpose, since it is only used to make the connection to the Océ 9400. Océ...
Page 289 Select ‘Print 9400 or Archive’ in the ‘Print’ Quick menu. 3670-144 [163] Selecting ‘Print 9400 or Archive’ in the ‘Print’ Quick menu The following window will appear: 3671-144 [164] 9400 print window (Group4 Out) Specify the required settings in the Océ 9400 print window (Group 4 Out). For more information, see sections below.
Page 290: Output (Océ 9400)
The Copies column in the job window will be ignored. Use Copies Field Instead: The number of copies as defined for each drawing in the Copies column of the job window will be used. Click Apply. Océ Repro Desk Server User Manual...
Page 291 Specifying Output settings to save the file on disk If not already selected, click the ‘Output’ tab at the top of the Océ 9400 print window (Group 4 Out). Select ‘Directory’ and specify the appropriate directory (you can use the Browse button at the right side).
Page 292: Resolution (Océ 9400)
If you want to use the file for printing at another time, specify the resolution of the printer: Océ 9400: 300 dpi Océ 9600, Océ 9700 or Océ 9800: 400 dpi Click ‘Apply’. Océ Repro Desk Server User Manual...
Page 293: Collation (Océ 9400)
Collation (Océ 9400) You can specify the order in which the copies of a job are printed. Specifying Collation for the Océ 9400 printer Click the ‘Collation’ tab at the top of the window. The following window will appear: 3673-144 [167] Océ...
Page 294 Specifying options for the Océ 9400 printer Click the ‘Options’ tab at the top of the window. The following window will appear: 3674-144 [168] Océ 9400 print window (Group4 Out): Options Océ Repro Desk Server User Manual...
Page 295: Banner Page (Océ 9400)
Select ‘Send RCF Header’ and specify the Océ 9400 options. Select ‘CALS Group 4’ as output format. Click Apply. Specifying options to save the file on disk (CALS/TIFF) Click the ‘Options’ tab at the top of the window. Make sure that ‘Send RCF Headers’ is not selected. Select the CALS/TIFF format of your choice.
Page 296 If required, you can specify a trailing edge for the banner page. Use the button to select the file you want to use as banner page. You can select any ASCII (*.ASC) file or electronic stamp (*.LBL) file. Click Apply. Océ Repro Desk Server User Manual...
Page 297: Print On Océ 3165
Océ Repro Desk Server User Manual Chapter 22 Print on Océ 3165 ‘Output (Océ 3165)’ on page 300 ‘Resolution (Océ 3165)’ on page 302 ‘Collation (Océ 3165)’ on page 303 ‘Options (Océ 3165)’ on page 304 ‘Banner page (Océ 3165)’ on page 306.
Page 298: Océ 3165 Postscript Printer
Note: the Océ Repro Desk PC. You can use any Windows driver for this purpose, since it is only used to make the connection to the Océ 3165. Océ Repro Desk will provide the actual driver functionality. You can select the following Océ 3165 options (see ‘Options (Océ 3165)’ on...
Page 299 If required, you can change the file settings in the Job window (see chapter 9, ‘Imaging properties’ on page 123). Select ‘Print PostScript’ in the ‘Print’ Quick menu. 3719-144 [171] Selecting ‘Print PostScript’ in the ‘Print’ Quick menu The following window will appear: 3720-144 [172] 3165 or PostScript Output window Specify the required settings in the ‘PostScript Out’...
Page 300: Output (Océ 3165)
Number of Sets: You can specify the number of sets yourself. Each set will contain one copy of each drawing in the print job. The Copies column in the job window will be ignored. Océ Repro Desk Server User Manual...
Page 301 Use Copies Field Instead: The number of copies as defined for each drawing in the Copies column of the job window will be used. Click Apply. Specifying output settings to save the file on disk If not already selected, click the ‘Output’ tab at the top of the ‘PostScript Out’ window (see figure 173 on page 300).
Page 302: Resolution (Océ 3165)
Specifying the output resolution to save the file on disk Click the ‘Resolution’ tab at the top of the window (see figure 174 on page 302). If you want to use the file as input for a software application, specify the maximum resolution. Océ Repro Desk Server User Manual...
Page 303: Collation (Océ 3165)
If you want to use the file for printing at another time, specify the resolution of the printer. Click Apply. Collation (Océ 3165) You can specify the order in which the copies of a job are printed. Specifying collation for the Océ 3165 Click the ‘Collation’...
Page 304: Options (Océ 3165)
Tray3: Paper size fixed: configured once during installing Tray4: Paper size fixed: A4 (large tray) If you select Automatic, the Océ 3165 will select the paper size that ensures a best fit for the printed drawing. Océ Repro Desk Server User Manual...
Page 305 Specifying options Click the ‘Options’ tab at the top of the window. The following window will appear: 3723-144 [176] PostScript Out window: Options Select the required options. Click Apply. Print on Océ 3165...
Page 306: Banner Page (Océ 3165)
If required, you can specify a trailing edge for the banner page. Use the button to select the file you want to use as banner page. You can select any ASCII (*.ASC) file or electronic stamp (*.LBL) file. Click Apply. Océ Repro Desk Server User Manual...
Page 307: Unattended Printing
Océ Repro Desk Server User Manual Chapter 23 Unattended printing ‘Introduction’ on page 308 ‘About print settings’ on page 309 ‘To prepare direct, automatic and native printing’ on page 314 ‘To use direct printing’ on page 339 ‘To create a polling queue’ on page 319...
Page 308: Introduction
Introduction You can use Océ Repro Desk to automate print jobs and to print without user intervention. Users of Repro Desk Remote Client can print on all printers that are attached to the Repro Desk Server, without user intervention at the server side. There...
Page 309: About Print Settings
Depending on the print method, these settings can be specified manually on Océ Repro Desk Remote Client or Océ Repro Desk Server, or they can be assigned automatically. Printer independent settings are usually specified in Printer independent settings the Job window by users of Océ...
Page 310 Printer dependent settings are usually specified in the Printer dependent settings Finishing Properties dialog box on Océ Repro Desk Server. These settings apply to all drawings in a job (see ‘Printing’ on page 201). RDS8041 [179] Example of Print window: TDS800 Finishing Properties RDS8044 [180] Example of Print window: Océ...
Page 311: Direct Printing
Direct printing Direct printing can only be used if the Repro Desk LAN Client stations and the Repro Desk Server are connected to the same TCP/IP network. The unattended Repro Desk Print Server needs a broadcasted print queue for each connected printer.
Page 312: Automatic Printing
Modem connection modem, can also use an automatic print queue. You can configure Repro Desk Server in such a way that all incoming jobs of a certain Repro Desk Remote Client station are automatically put in a specified automatic print queue.
Page 313: Native Printing
Native drawings can be printed without the need for Repro Desk Remote Client, and without specifying any print settings. Using a LAN connection, the drawing can simply be copied into a polling queue on Repro Desk Server. The drawing is automatically printed, using the print settings of the selected polling queue.
Page 314: To Prepare Direct, Automatic And Native Printing
Select ‘Create New Queue’ in the ‘Queue’ quick menu 3694-144 [181] Selecting ‘Create New Queue in the ‘Queue’ quick menu The following window appears: 3782-144 [182] Queue Creation Wizard - Step 1 of 4 Océ Repro Desk Server User Manual...
Page 315 Select the drive where the new queue will reside, and click ‘Next’. The following window appears: 3711-144 [183] Queue Creation Wizard - Step 2 of 4 Delete any text in the text box. Specify the complete path and name of the new queue directory (for example, INCOMING\Q800), and click ‘Next’.
Page 316 Delete any text in the text box. Specify only the name of the queue (for example, Q800). It is recommended to use the same name as you specified in the Note: previous screen. Click ‘Next’ Océ Repro Desk Server User Manual...
Page 317 The following window appears: [185] Queue Creation Wizard - Step 4 of 4 Select the options ‘Print the Job’ and ‘Automatically Scan for New Jobs’. If required, select ‘Archive Job after Printing or Sending’. Deselect all the other options. More information about the queue options can be found in ‘Queue Note: information’...
Page 318 The ‘Configure Queue’ window appears: RDS8046 [186] Configure Queue window To reach this window from elsewhere in Repro Desk: Click on the ‘Queue’ icon. Select the required directory and filename. For example: Incoming/Incoming.q. Go to the ‘Configure’ menu. Select ‘Queue...’.
Page 319: To Create A Polling Queue
To create a polling queue To use Native printing, an automatic print queue must be opened on Repro Desk Server, containing one or more polling queues. The users can copy native drawings directly into one of the polling queues. All incoming drawings will be printed automatically on the connected printer, using the print settings that are specified for the queue.
Page 320 [188] Configure Polling Queue: ‘Queue Name’ window Specify the name for the polling queue (for example, ‘a0_paper’). The specified name will automatically be preceded by ‘POLL’. Note: Click on the ‘Job default settings’ tab. Océ Repro Desk Server User Manual...
Page 321 The following window appears: [189] Configuring Polling Queue: ‘Job Default Settings’ window Specify the printer independent settings for this queue. If you want this queue to print AutoCAD DWG drawings, click on the ‘Plot by / Scale’ tab. Unattended printing...
Page 322: Enable/Disable Printing At Repro Desk Server
To keep automatic printing enabled, the queue must remain opened (you can minimize the queue window). When the queue is closed, the option in the print menu of Repro Desk Remote Client is grayed out, and can no longer be selected.
Page 323 Make sure the corresponding print manager is up and running. (Select Note: ‘Print Manager’ in the ‘Program’ folder you specified during installation.) You must open an automatic print queue on Repro To enable native printing Desk Server, containing one or more polling queues. To keep native printing enabled, the queue must remain opened (you can minimize the queue window).
Page 324 To disable printing Close the queue window of the broadcasted or automatic print queue, by clicking on the sign at the upper right corner of the window, or by selecting Close from the window menu. Océ Repro Desk Server User Manual...
Page 325: Send To A Polling Queue
Send to a polling queue Users can send a native drawing directly to the polling queue on the server. The PC of the user and the Repro Desk Server must be connected to the same local area network (LAN). Native printing Use Window’s Explorer (or any other program) to go to the queue directory on...
Page 326 The drawing will be printed automatically on the connected printer, using the print settings that are specified for the queue. After printing, the drawing will be removed from the polling queue. Note: Click ‘Finish’. Océ Repro Desk Server User Manual...
Page 327 The ‘Configure Queue’ window appears: RDS8046 [199] Configure Queue window Specify the required print settings. Click OK. The Queue window appears: [200] Queue window Unattended printing...
Page 328: Configure Printer For Broadcasted Print Queue
These settings will normally not be used for a broadcasted print queue. When you select a broadcasted print queue in the print menu of another Repro Desk station, you can define the printer dependent settings for the current job. These settings overrule the default settings.
Page 329: Queue Administration For Broadcasted Print Queue
Queue administration for broadcasted print queue You can specify if the queue must be a broadcasted queue. That is, if users of other Repro Desk stations are allowed to select this queue in their print menu. For a broadcasted print queue you can specify: passwords.
Page 330 Broadcasted queue passwords three different passwords. When you specify a password in this window, the user of another Repro Desk Station will be asked for this password when using the broadcasted print queue for the first time in a session.
Page 331 Click the ‘Queue Administration’ tab at the top of the ‘Configure Queue’ window. The following window appears: [203] Configure Queue window: Queue Administration To reach this window from elsewhere in Repro Desk, see ‘To reach this Note: window from elsewhere in Repro Desk:’ on page 318. Unattended printing...
Page 332: Queue Administration For Automatic Print Queue
Repro Desk stations connected to the network. Users of other Repro Desk stations can send a print job to the queue, using ‘Send job’ quick menu. In that case the default print settings of the queue will be used. It is not possible to specify passwords for an automatic queue.
Page 333: Banner Page For Broadcasted Print Queue
The following window will appear: [204] Configure Queue window: Queue Administration Deselect ‘Allow remotes to see this queue’. If required, change the queue scan frequency’, specify the queue priority and enable ISO 9000 stamping. Use the button to select the stamp you want to use. Click ‘Apply’.
Page 334: Automatic Printing From Repro Desk Remote Client
Repro Desk Remote Client stations and Repro Desk Server. Repro Desk LAN Client users can send a print job directly Network connection to the automatic print queue on the server. The Repro Desk Client Station and Océ Repro Desk Server User Manual...
Page 335 Repro Desk Server must be connected to the same local area network (LAN). Automatic printing from Repro Desk LAN Client via network connection Open the job you want to print. [206] Job Window If required, you can change the file settings in the Job window (see chapter 9, ‘Imaging properties’...
Page 336 Modem connection modem, can also use an automatic print queue. Repro Desk Server can be configured in such a way that all incoming jobs of a certain Repro Desk Remote Client station are automatically put in a specified automatic print queue.
Page 337 [213] Send job to ApModem work order Type information in the work order as required. Click the ‘Submit’ button. The order receipt appears. Click ‘Close’ or ‘Print’. The print job will be sent by modem to Repro Desk Server. Unattended printing...
Page 338 If configured correctly, all incoming jobs from a particular Repro Desk Remote Client station will be put in an automatic print queue. If this queue is opened on Repro Desk Server, the job will automatically be printed on the connected printer, using the default printer dependent settings, as specified for the automatic print queue.
Page 339: To Use Direct Printing
To use direct printing, a broadcasted print queue must be opened on Repro Desk Server. The users of Repro Desk Client can select this queue in the print menu, to print a job directly on the configured printer. For each job, they can specify the printer dependent settings themselves.
Page 340 PDF file of the manual the directory that contains the broadcasted print queue (for example, INCOMING\Q800). 3704-144 [216] Directory that contains a queue Select the *.Q file (Q800.Q). Click ‘Open’. The Queue window appears: [217] Queue window Océ Repro Desk Server User Manual...
Page 341: Direct Printing From Repro Desk Remote Client
Repro Desk Remote Client, connected to the same TCP/IP network. The users of Repro Desk Remote Client can select this queue in the print menu, to print a job directly on the configured printer.
Page 342 RDS8040 [220] Example: TDS800 print window Specify the required print settings in the print window (see ‘Printing’ on page 201). Click OK. The job is sent to the connected printer. Océ Repro Desk Server User Manual...
Page 343 ‘To use multiple machine support’ on page 357 ‘Configure printer for broadcasted print queue’ on page 350 ‘Queue administration for broadcasted print queue’ on page 352 ‘Enable/Disable printing at unattended Repro Desk Server’ on page 357 ‘Print from the main Repro Desk Server’ on page 359.
Page 344: Introduction
Repro Desk 9x00 Server (For example, the Océ 9600 uses the Océ 9600 Repro Desk Server). You can use one of the Repro Desk Servers to receive jobs and to print on all installed printers.
Page 345 (for example, folder). When you connect a Repro Desk LAN Client to the TCP/IP network, you can also print directly to one of the installed printers, specifying the printer dependent settings or using default print settings.
Page 346: Control Center
This PC asks at a hub. Using a broadcasted queue the jobs can be sent from the hub to the printers. For example, Océ TDS800 with PC running Océ Repro Desk Server 1.0 and TDS800 Printer module. For example, Océ 9600 with PC running Repro Desk 9600 Server.
Page 347: Prepare Multiple Machine Support
Prepare multiple machine support Make sure that all Repro Desk Servers are connected to the same TCP/IP network. To prepare Multiple Machine Support, you must create a broadcasted print queue on each unattended Repro Desk Server. Create a broadcasted print queue Start up Repro Desk Select ‘Create New Queue’...
Page 348 Delete whatever is already filled in, specify the complete path and name of the new queue directory (for example, INCOMING\Q9600), and click ‘Next’. The following window will appear: [226] Queue Creation Wizard - Step 3 of 4 Océ Repro Desk Server User Manual...
Page 349 Delete whatever is filled in, and specify only the name of the queue (for example, Q9600). It is recommended to use the same name as you specified in the Note: previous screen. Click ‘Next’ The following window will appear: [227] Queue Creation Wizard - Step 4 of 4 Select the options ‘Print the Job’...
Page 350: Configure Printer For Broadcasted Print Queue
These settings will normally not be used for a broadcasted print queue. When you select a broadcasted print queue in the print menu of another Repro Desk station, you can define the printer dependent settings for the current job. These settings will overrule the default settings.
Page 351 Configure the connected printer of a broadcasted print queue If not already selected, click the ‘Configure Printer’ tab at the top of the ‘Configure Queue’ window. The following window will appear: RDS8046 [229] Configure Queue window: Configure Printer Select the printer you want to connect to the queue, by clicking it once. Multiple machine support...
Page 352: Queue Administration For Broadcasted Print Queue
You can specify if the queue must be a broadcasted queue. That is, if users of other Repro Desk stations are allowed to select this queue in their print menu. For a broadcasted print queue you can specify passwords. You can specify the Polling Frequency for this queue, and the queue priority for printing.
Page 353 Broadcasted Queue Passwords three different passwords. When you specify a password in this window, the user of another Repro Desk Station will be asked for this password when using the broadcasted print queue for the first time in a session.
Page 354 If required, change the Queue Timer Frequency. The default setting is 30 seconds. If required, specify the Queue Priority. If required, select ‘Enable ISO 9000 Stamping’ Use the button to select the stamp you want to use. Click Apply. Océ Repro Desk Server User Manual...
Page 355: Banner Page For Broadcasted Print Queue
Click the ‘Banner Page’ tab at the top of the ‘Configure Queue’ window. The following window will appear: 3692-144 [232] Configure Queue window: Banner Page To reach this window from elsewhere in Repro Desk, see ‘To reach this Note: window from elsewhere in Repro Desk:’ on page 318. Multiple machine support...
Page 356 If required, you can specify a trailing edge for the banner page. Use the button to select the file you want to use as banner page. You can select any ASCII (*.ASC) file or electronic stamp (*.LBL) file. Click Apply. Océ Repro Desk Server User Manual...
Page 357: To Use Multiple Machine Support
To keep printing enabled, the queue must remain opened (you can minimize the queue window). When the queue is closed, the option in the print menu of the main Repro Desk Server will be grayed out, and can no longer be selected.
Page 358 Open the directory that contains the broadcasted print queue (for example, INCOMING\Q9600). [235] Directory that contains a queue Select the *.Q file (Q9600.Q), and click open. The Queue window will appear: [236] Queue window Océ Repro Desk Server User Manual...
Page 359: Print From The Main Repro Desk Server
When a Broadcasted Print Queue is opened on each unattended Repro Desk Server, the name of the unattended server (PC name), followed by the name of the queue, will appear in the print menu of all other Repro Desk Servers on the same network.
Page 360 Folding set to ‘No folding’. For more information, depending on the printer you are using, see: ‘Printing’ on page 201 ‘Print on Océ TDS800’ on page 233. Click OK. The job will be sent to the connected printer. Océ Repro Desk Server User Manual...
Page 361 Océ Repro Desk Server User Manual Chapter 25 Accounting ‘To prepare Repro Desk for accounting’ on page 363 ‘ODBC set accounting’ on page 363 ‘Query accounting information’ on page 369 ‘Report accounting information’ on page 377 ‘To use Accounting login’ on page 368 ‘Export accounting information’...
Page 362: What Is Accounting
It briefly explains how you can further process this information, for example, by means of a spreadsheet program. Accounting information Océ Repro Desk keeps track of the printing of jobs. This information includes, amongst others, the following items: Project identification...
Page 363: To Prepare Repro Desk For Accounting
ODBC set accounting The ODBC Set accounting method corresponds to the information logged by Océ Repro Desk about an entire job. The accounting data for the job is summarized into one record of information. ODBC sheet accounting The ODBC Sheet accounting method corresponds to the information logged by Océ...
Page 364 To prepare Océ Repro Desk for accounting, you first have to specify which kind of accounting information you wish to extract: How to specify the kind of accounting information you need Select ‘Defaults’ in the ‘Configure’ menu. 3739-144 [240] Selecting ‘Defaults’ in the ‘Configure’ menu...
Page 365: Odbc Set And Sheet Accounting
ODBC Set and Sheet Accounting You can choose both ‘ODBC Set’ and ‘ODBC Sheet’ from the Configuration Manager. The application acts like ODBC Sheet Accounting except that a set record with the job ticket information is written for each sheet record. To choose both ODBC Sheet and Set Accounting From the Configure menu, choose Advanced.
Page 366: Export Accounting Information
From the Log quick menu, choose the file you wish to open. The log file window appears. [245] The log file window Print accounting information Open the log window that you wish to print. In the button bar, click ‘Print’. Océ Repro Desk Server User Manual...
Page 367 Export accounting information Open the job from which you wish to export information. Click the arrow next to the Log button. The Log quick menu appears. From the Log quick menu, choose Export. The Export menu appears. [246] Export menu From the Export menu, choose one of these options: XML...
Page 368: To Use Accounting Login
Type the ID information assigned to the employee or customer. Accounting Login adds this data to the same three fields in the accounting log file. When making copies (without Repro Desk) on the 9800, the User ID and Note: Account ID information come from the scanner.
Page 369: Query Accounting Information
Query accounting information You can use the Query feature to extract very specific data from the accounting information database. You can save queries and query results to use again. Fields at the bottom of the Query window display information about the selected query.
Page 370 The Log quick menu appears. From the Log quick menu, choose Query. The Query window appears. [251] Query window Click New. The Select Database window appears. [252] Select Database window Select This Month’s Database. Océ Repro Desk Server User Manual...
Page 371 Click Specify Database. Use the Browse button to navigate to the *.mdb file you wish to use. Click Next. The Select Fields window appears. [253] Select Fields window From the Available Fields list, select fields to use in the query. Use the transfer arrows to add them to the Selected Fields list.
Page 372 Use <None Selected> to skip this function. The Greater than operator pulls data greater than or equal to the Note: selected value. For dates, the operators check only the month, not the time. Click Next. Océ Repro Desk Server User Manual...
Page 373 The Save window appears. [256] Save window Type a name for the query. Click Finish. A preview of the query results appears. Click Close. Accounting...
Page 374 Modify operations and values as needed. Click Next. The Save window appears. Type a name for the modified query. Click Finish. The modified query’s name appears in the Existing Queries list in the Query window. Océ Repro Desk Server User Manual...
Page 375 Import a query From the Query window, click Import. The Import Query dialog box appears. [258] Import Query dialog Navigate to the desired query. Click Open. The query appears in the Existing Queries list in the Query window. Export a query From the Query window, select the query to be exported.
Page 376 From the Query window, select the query to be deleted. Click Delete. A message box appears, asking if you’re sure you want to delete the selected query. Click OK. The query is removed from the Existing Queries list. Océ Repro Desk Server User Manual...
Page 377: Report Accounting Information
Report accounting information Océ Repro Desk has three predefined reports that allow you to quickly recap data in various ways. Displays all accounting information for the jobs printed in Weekly Plot Report the last 7 days. Displays accounting information for printing services Plots by Company provided to each company.
Page 378: Understanding Logs
SplitDelivery Split Delivery Address Work order Project Project Name Work order PONumber Purchase Order Number Work order Job Instructions Special Instructions Work order LinearFeetBond Total amount printed Power Logic Controller [261] ODBC Set Accounting Océ Repro Desk Server User Manual...
Page 379 Field Description Source for Océ TDS series LinearFeetVellum Total amount printed Power Logic Controller LinearFeetMylar Total amount printed Power Logic Controller SqFeetBond Total amount printed Power Logic Controller SqFeetVellum Total amount printed Power Logic Controller SqFeetMylar Total amount printed Power Logic Controller LinearMetersBond Total amount printed...
Page 380 Controller LinearMetersBondHeavy Total amount printed Power Logic Special Controller SqMetersBondHeavySpecial Total amount printed Power Logic Controller Plotter type 0=none; 2=Xerox; 16=9800; Always 4096 64=Group4; 128=9600; 1024=HPGL; 2048=PS; 8192=LDF file; 4096=TDS800 [261] ODBC Set Accounting Océ Repro Desk Server User Manual...
Page 381: Odbc Sheet Accounting
Field Description Source for Océ TDS series Path Path to the location from which the Not available file was printed. Billing Address Line 1 Billing address number/street/unit Work order Billing Address Line 2 Billing address number/street/unit Work order Billing Address Line 3 Billing address nunber/street/unit Work order Billing Address City...
Page 382 Total number of Bond Heavy media clicks Not available TransparentHeavy Total number of output pages on Transpar- Power Logic Prints ent Heavy media Controller TransparentHeavy Total number of Transparent Heavy media Not available Clicks clicks [262] ODBC Sheet Accounting Océ Repro Desk Server User Manual...
Page 383 Field Description Source for Océ TDS800 Film Heavy Prints Total number of output pages on Film Power Logic Heavy media Controller Film Heavy Clicks Total number of Film Heavy media clicks Not available Bond Special Prints Total number of output pages on Bond Power Logic Special media Controller...
Page 384 Controller Width (mm) How much media was used to print the Power Logic drawing Controller Length (mm) How much media was used to print the Power Logic drawing Controller [262] ODBC Sheet Accounting Océ Repro Desk Server User Manual...
Page 385 Paper Format ID number ISO AO - 1198 x 841 mm ISO A1 - 841 x 594 mm ISO A2 - 594 x 420 mm ISO A3 - 420 x 297 mm ISO A4 - 297 x 210 mm ISO B1 - 1000 x 707 mm ISO B2 - 707 x 500 mm ISO B3 - 500 x 353 ISO B4 - 353 x 250 mm...
Page 386 Media number Media type Océ TDS800 bogus bond translucent film transparent bondheavy transparentheavy filmheavy bondspecial bondspecialheavy vellum polyester last [264] Media type, used in the ODBC Sheet Accounting table Océ Repro Desk Server User Manual...
Page 387: Scan Tds
Océ Repro Desk Server User Manual Chapter 26 Scan TDS This chapter describes how to use the scanning option on the TDS series machines.
Page 388: Scanning
Océ representative normally does this, as the preferred way to do this involves setting up an FTP server on the Repro Desk PC. You may also want to check with your Océ representative if you want to receive plot jobs from Repro Desk Clients via FTP and use the Repro Desk scanner module option at the same time.
Page 389: Real-Time Viewing
How it works The Power Logic Controller of the Océ TDS800 controls the actual scanning. Scans are sent to the Repro Desk Server PC by selecting the Repro Desk PC as the target destination on the Océ TDS800 scanner panel.
Page 390: Name And Save Scanned Files
Make sure that the Print Manager is running and connected to the printer. This is required for scan-to-file jobs in Repro Desk. Name and save scanned files Repro Desk offers the following possibilities for scanning. Scan to a queue Scan into a new job Scan into an existing, not saved job Scan into a saved job.
Page 391 The scanned original appears as a file in the job window. You can now scan more originals or save and close the job. If 'Rename Scan Files' is checked, Repro Desk renames the incoming Note: scans according to the template. Otherwise, the naming convention on the PLC is used.
Page 392 Scan the original on the Océ TDS800 scanner. The scanned original appears as a file in the job window. If 'Rename Scan Files' is checked, Repro Desk renames the incoming Note: scans according to the template. Otherwise, the naming convention on the PLC is used.
Page 393 If 'Rename Scan Files' is checked, Repro Desk renames the incoming Note: scans according to the template. Otherwise, the naming convention on the PLC is used. Scan into a saved job When you open a saved job, that job can contain the following.
Page 394: Other Remarks
Other remarks Before retrieving new scans in the job, Repro Desk will also check whether there are already scanned files sent from the Océ TDS800 system (maybe by an operator who already started scanning) or whether scanned files have been left from an earlier scan action.
Page 395: Special Attention
If you click 'Yes', the files in 'C:\Tempscan' are added to the job according to the file template you specified. You can only close the scan action in Repro Desk Server when the 'Stop Scan' button is active. Click the 'Stop Scan' button. Note that scans may still be sent by the Océ...
Page 396 Océ Repro Desk Server User Manual...
Page 397 Océ Repro Desk User Manual Chapter 27 Scan 9800/9600 ‘Scan with the Océ 9600’ on page 401 ‘Scanner settings on the Océ 9600’ on page 406 ‘Scanner settings on the Océ 9700’ on page 412 ‘Scanner settings on the Océ 9800’ on page 420.
Page 398: Scanning
Scan Documents dialogue box. Opening the Scan document dialogue box Click the Scan button on the button bar to open the Scan dialogue box. The Scan button is only available on the Océ Repro Desk Server software. 1084 [277] Scan dialogue window...
Page 399: Preparation
Preparation Before you can actually start scanning your originals, you must: Set up a work order so the scanned files will be included in the accounting database. Set the File format. See ‘File type’ on page 410. Set the File resolution parameters. See ‘Scan resolution’ on page 409. Set up the file template to automatically name files as required.
Page 400: Scan
When the scanner and Océ Repro Desk have Océ scanner configuration established communication, the Océ scanner settings are automatically detected by Océ Repro Desk and displayed in the relevant fields: Scan width, Scan length, Scan size, File size, Original width, Auto length, Zoom info and Trailing edge.
Page 401: Scan With The Océ 9600
As drawings are scanned, a preview of the scan is available in the Océ 9600 Print Manager window. Name and save scanned files Repro Desk offers the following possibilities for scanning. Scan to a queue Scan into a new job Scan into an existing, not saved job Scan into a saved job.
Page 402 When no job or queue is active, a new job window with a new job name appears. In front of the new job window, the following dialog box appears. [282] Scan into a new job dialog box If required, define the job name, destination and file template. Click 'OK'. Océ Repro Desk User Manual...
Page 403 The scan job is saved. The 'Scan' button in the toolbar changes to a 'Stop Scan' button. Scan the original on the Océ 9600 scanner. The scanned original appears as a file in the job window. Scan into an existing, not saved job Make sure the existing, not saved job is active.
Page 404 If the saved job only contains print files, the following dialog box appears. [286] Scan into a saved job that only contains print files dialog box If the saved job contains print files and scan files, the following dialog box appears. Océ Repro Desk User Manual...
Page 405 [287] Scan into a saved job that contains print files and scan files dialog box Click 'OK'. The scan job is saved. The 'Scan' button in the toolbar changes to a 'Stop Scan' button. Scan the original on the Océ 9600 scanner. The scanned original appears as a file in the job window.
Page 406: Scanner Settings On The Océ 9600
(for example, too much background). In such cases you can manually adjust the brightness (see figure 288). Manually adjust the exposure setting Go to the Original section. Open the Image card. Océ Repro Desk User Manual...
Page 407 Select Exposure function. Use the arrow buttons to set the exposure as desired. The Up and Down arrow buttons can be used to gradually increase or decrease the exposure setting. The Left or Right arrow buttons can be used to go to the highest or lowest available exposure level at once.
Page 408: Scan To File Mode
This option will decrease the amount of data that is used to store the scanned file. In this way you can store more images on your disk. Selecting file size optimization Go to the ‘File’ section. Open the ‘Image’ card. [290] Selecting Filesize optimization Océ Repro Desk User Manual...
Page 409: Scan Resolution
Using the function buttons, choose the Optimization settings as described below: Choose File size to make the file size smaller. Some loss of image quality may occur. Choose Scan quality to make image quality better. The file size may grow. Scan resolution Scanning at 200 dpi is quicker but not recommended for grayscale images.
Page 410: File Type
Using the function buttons, choose: Cals. Tiff (If you choose Tiff, you must choose other options in the Tiff sub-format). Tiff sub-format Organization: Raw or Tile Compression: None, Group 3-1D, Group 4 or Pack Bits. Océ Repro Desk User Manual...
Page 411: Zoom Settings
Zoom settings You can use the ‘File zoom’ function button on the Océ 9600 operator panel to enlarge the scanned image. The use of reduction in combination with scan-to-file functionality will Note: not result in a reduced image. However, the print copy is reduced. Set the zoom factor Go to the ‘File’...
Page 412: Scanner Settings On The Océ 9700
If ‘Automatic exposure’ is deactivated press the function button ‘Automatic exposure’. When scanning extremely light or dark originals, or originals with unequal background density such as paste ups, the result may not meet your Océ Repro Desk User Manual...
Page 413 requirements (for example, too much background). In such cases you can manually adjust the exposure. Manually adjusting the exposure setting Press the ‘Exposure’ button on the main window of the operating panel, and use the higher/lower buttons to change the exposure....
Page 414: File Size Optimization
210 mm original Dark sheet Photo Non-standard Copy material Normal Standard ............................Copy Automatic Original Original Filesize exposure width type optimization size [297] Selecting Filesize optimization If ‘Filesize optimization’ is deactivated, press the function button. Océ Repro Desk User Manual...
Page 415: Scanning Non-Standard Size Originals
For European sizes, for example, it detects whether the width is A0, A1, A2, A3, A4, 500 mm, or 700 mm. The Océ Repro Desk system uses a memory table that contains all standard width - standard length combinations to predict the length of the original.
Page 416: Using The Zoom Settings
You can use the ’Zoom selection’ function button on the Océ 9700 operator panel to enlarge the scanned image. The use of reduction in combination with scan-to-file functionality will Note: not result is a reduced image. However, the print copy is reduced. Océ Repro Desk User Manual...
Page 417: Scanning Originals With Filing Strip
Enlarging when scanning a standard size original Use the ‘Zoom selection’ function button to select the zoom function. Use the higher button at the right of the display to increase the zoom factor. If you hold down the higher button, the zoom factor will scroll up or Note: down fast, with a pause when a fixed zoom step is reached.
Page 418 [301] Example of removing the right hand side of an original Scanning with removed filing strip along the right hand side (left hand side in the feed direction, face-down) Select one of the roll selection buttons on the operating panel. Select the 100% button. Océ Repro Desk User Manual...
Page 419 Make sure the ‘Auto zoom’ and ‘Auto roll’ buttons are not selected. Make other settings as required. Feed the original. It is also possible to adjust the length of the leading edge to eliminate a filing strip. The leading edge can be shortened up to 100 millimetres (3.93 inch). Scanning with removed filing strip along the leading edge Open the ‘Copy size’...
Page 420: Scanner Settings On The Océ 9800
When scanning extremely light or dark originals, or originals with unequal background density such as paste ups, the result may not meet your requirements (for example, too much background). In such cases you can manually adjust the exposure. Océ Repro Desk User Manual...
Page 421 Manually adjusting the exposure setting Press the ‘lighter or darker’ button on the scanner operating panel to set the exposure as desired. Lighter min. 25% max. 400% + 1% roll 1 paper sheet feed stamp lighter - 1% roll 2 paper roll 3 paper...
Page 422: File Size Optimization
210 mm Dark sheet Photo Non-standard Copy material Normal Standard ............................Copy Original Automatic Original Filesize type exposure width size optimization [306] Selecting Filesize optimization If ‘Filesize optimization’ is deactivated, press the function button. Océ Repro Desk User Manual...
Page 423: Scanning Non-Standard Size Originals
A1, A2, A3, A4, 500 mm, or 700 mm (or 707 mm, depending on the configuration). The Océ Repro Desk system uses a memory table that contains all standard width and standard length combinations to predict the length of the original.
Page 424: Using The Zoom Settings
You can use the zoom settings on the Océ 9800 operator panel of the scanner to enlarge the scanned image. The use of reduction in combination with scan-to-file functionality will Note: not result is a reduced image. However, the print copy is reduced. Océ Repro Desk User Manual...
Page 425: Scanning Originals With Filing Strip
Enlarging when scanning a standard size original Press one of the zoom step buttons on the operator panel, just below the zoom display, to change the zoom factor for your original by standard steps (A4 to A3, A3 to A2, etc). This will result in a standard size scanned image. If you want to change your zoom factor by non-standard steps, you Note: have to use the custom width and custom length settings.
Page 426 [310] Example of removing the right hand side of an original Scanning with removed filing strip along the right hand side Select one of the roll selection buttons on the operating panel. Select the 100% button. Océ Repro Desk User Manual...
Page 427 Make sure the ‘auto zoom’ and ‘auto roll’ buttons are not selected. Make other settings as required. Feed the original. It is also possible to adjust the length of the leading edge to eliminate a filing strip. The leading edge can be shortened up to 100 millimetres. Scanning with removed filing strip along the leading edge Open the ‘Copy size’...
Page 428 Océ Repro Desk User Manual...
Page 429: Work Order Customizer
Océ Repro Desk Server User Manual Chapter 28 Work order customizer System administrators can use the work order customizer to modify the default work order (job ticket) used by Repro Desk when routing jobs.
Page 430: Introduction
Introduction While the basic work order provided with Repro Desk is sufficient for a wide variety of configurations, in certain environments more flexibility may be required. The work order customizer lets you tailor the Repro Desk work order to match individual corporate requirements. For instance, rather than specifying a project by name you may wish to fill in a project number instead.
Page 431: Order Receipt Header
Order receipt header The order receipt header lets you control company logo, address and other information. [312] Work order customizer, 1 of 5 You can make changes in the fields and view the output in the header. To make changes to text Type new information in the text boxes.
Page 432 The path to the bitmap appears in the Logo Bitmap text field. [314] Work order customizer, 2 of 5 If necessary, use the plus and minus to increase or decrease the height and width of the logo. Océ Repro Desk Server User Manual...
Page 433: Work Order Fields
Work order fields Work order fields let you control how fields appear to clients. Required: Required fields must be visible to the client so that Repro Desk’s accounting functions can process them. Clients must fill in the required fields before they send jobs.
Page 434 Click at the end of the last line of text. Press ‘Enter’. Type the new text. To add a line of text within the list Click at the end of a line of text. Press ‘Enter’. Type the new text. Océ Repro Desk Server User Manual...
Page 435: Work Order Colors And Fonts
Work order colors and fonts The colors and fonts let you select typefaces, background colors and other visual elements. [317] Work order customizer, 5 of 5 Preview the work order changes You can view how the form will look with the options you have selected. To view work order changes Click the ‘Submit’...
Page 436: Send The Work Order Form To The Customer
Send the work order form to the customer After you create a customized work order, you need to install it on the Remote client's machine. Transfer customized work order Find the following newly created files in your Repro Desk installation directory (usually c:\ocerd): logobitmap.gif woinfo.xml.
Page 437: Supported Rcf Commands
Océ Repro Desk Server User Manual Chapter 29 Supported RCF commands This chapter contains all Remote Control Format commands supported by Océ Repro Desk.
Page 438: Introduction
Therefore Océ Repro Desk includes support for RCF output. More information about RCF can be found in the Océ Remote Control Format Reference Manual. RCF commands You will find a list of all Océ Repro Desk supported Remote Control Format commands below. Appldata 001 Pen attributes Pens:...
Page 439: Appldata 003 Transformations
Appldata 003 Transformations X zoom (XS) Y zoom (YS) X zoom and Y zoom must be the same. Last zoom specified will be used. Note: Mirror (MI) - Only X-axis mirroring (rotate for y-axis mirroring) Note: Rotation (RO) Autozoom (AS) Autorotate(AR) Legend correction (LC) LC maps to 180 degrees rotation...
Page 440: Appldata 020 Stamp
Only affects processing of non-raster data. Note: Bypass (by) Roll number (RN) Roll selection (RS) Some changes will take effect for entire job (set). Note: Media is per sheet Paper size is per sheet Everything else is per job. Océ Repro Desk Server User Manual...
Page 441: Appldata 022 Finishing
Appldata 022 Finishing Fold options (FO) Fold method (FM) Folding settings are per drawing. Note: Length (LE) Width (WI) Binding edge (BE) Appldata 023 Delivery Deposit (DE) Output device (OU) Bin number (BN) Jogging (JO) Depositing and High Capacity Stacker delivery is per drawing. Note: Appldata 025 Framing Framing mode (FM)
Page 442: Appldata 029 Image Alignment
Top margin (TM) Bottom margin (BM) Left margin (LM) Right margin (RM) Orientation (OR) Océ Repro Desk handles character spacing, line spacing, rotation and Note: true type font name which is not in RCF. Océ Repro Desk Server User Manual...
Page 443: Special Remarks
Optional RCF override When Repro Desk is in job-mode, the main menu will contain an option to ignore all information in RCF headers. This setting is used for all jobs, so it is not possible to have one job open where all RCF headers are ignored and one job where the information from RCF headers is used.
Page 444 Now, when a file with RCF folding on is printed directly and the ‘folding tab’ is activated in the finishing properties, then the settings in the finishing properties will take precedence (either to fold or not fold). Océ Repro Desk Server User Manual...
Page 445: Supported Ojt Commands
Océ Repro Desk Server User Manual Chapter 30 Supported OJT commands This chapter contains all Océ Job Ticket commands supported by Océ Repro Desk.
Page 446: Introduction
Therefore Océ Repro Desk includes support for job tickets. Océ Job Ticket commands The Océ Job Ticket (OJT) is supported up till version 1.1. You will find a list of all OJT commands supported by Océ Repro Desk below. Supported commands Remarks Account Maps to Job Info=>Account Number...
Page 447: Autorotate And Auto Paper Detect Settings
Autorotate and auto paper detect settings If either autorotate or autopapersize is turned on for a job ticket, the settings will NOT remain permanently on. The settings take hold temporarily and override the job defaults. This applies to queuing only. Manually printing job tickets can override the job ticket settings, but it will not change the job defaults.
Page 448 Océ Repro Desk Server User Manual...
Page 449 Océ Repro Desk User Manual Appendix A Miscellaneous...
Page 450: How To Read This Manual
How to read this manual The consistent style that is used in this manual enables you to quickly become familiar with the use of this manual and ultimately the Océ Repro Desk. Each section or subsection contains a description of the feature or Description operation identified in the title.
Page 451: User Survey
User survey Did you find this manual to be accurate? Were you able to operate the product after reading this manual? Does this manual provide adequate background information? Is the format of this manual convenient in size, easy to read and laid out well? Did you find the information you were looking for? Always Most of the times...
Page 452 Please return this sheet to: Océ-Technologies B.V. Attn: ITC-User Documentation P.O. Box 101 5900 MA Venlo The Netherlands Send you comments by E-mail to: itc-userdoc@oce.nl For the addresses of local Océ organizations see: www.oce.com Océ Repro Desk Server User Manual...
Page 453: Addresses Of Local Océ Organizations
Addresses of local Océ organizations Océ-Australia Ltd. Océ-Danmark A.S. P.O.Box 363 Kornmarksvej 6 Brøndby Ferntree Gully MDC VIC 3165 DK 2605 Australia Denmark Océ-Österreich GmbH Océ-France S.A. Postfach 95 32, Avenue du Pavé Neuf, 1233 Vienna 93161 Noisy-le-grand, Cedex Austria France Océ-Belgium N.V./S.A.
Page 454 Singapore 348548 Océ España SA Business Park MAS BLAU C/Osona 2, 2-3a Planta 08820 El Prat del Llobregat (Barcelona) Spain Océ-Svenska AB P.O.box 1231 S-164 28 Kista Sweden Océ-Schweiz AG Sägereistrasse 29 CH8152 Glattbrugg Switzerland Océ Repro Desk Server User Manual...
Page 455: Index
Auto paper rotate 59, 443, 447 AutoCAD Index Configure interpreter 96 Configure processing 95 DWG properties 88 How to process files 95 Internal interpreter 95 Interpreter installation 29 Access on-line help 21 R14 batch plot utility 91 Accessing Configuration Manager 36 R14 batch plotting executable 95 Account number 168 R14 batch plotting utility 95...
Page 456 Enlargement 79 Job files 45 Enter text window 151 Label files 45 Export a query 375 Pen files 45 Export accounting information 366, 367 Scans 46 Export WMF file 120 VIC files 45 Exposure Océ Repro Desk Server User Manual...
Page 457 Scanner 412, 420 Type of image 407 Exposure 9700 scanner Handling jobs 67 Adjusting according to image type 413 Help 21 Manual 413 Hide overlays 78 External reference path 93 HP-GL output installation 29 HPGL pass-through 221, 230 HP-GL/2 pen controls 144 HP-GL2 printer 219 F7 function key 72 Fax number 168...
Page 458 ODBC Sheet 364 Map pen colors to a shaded halftone 145 ODBC Sheet Accounting 363 Margin tab 129 ODBC Sheet and Set accounting 365 Media 44 Offset from upper left 127 Media selection 440 Océ Repro Desk Server User Manual...
Page 459 OJT commands 445 On-line help 21 Attributes 438 Open Colors 144 Existing job 71 Control, HP-GL/2 files 144 File to view 106 Effect 144 Imaging Properties dialogue box 124 Overview 56 Job from queue 196 Pattern 138 Log file 366 Pattern name 143 Pen window 146 Screens and patterns 144...
Page 460 Tab 89 Raster files 84, 102 Scan Raster formats 85 Documents 400 Rasterization 115 Exposure 406 File mode 408 Commands 437 File size optimization 408 Ignore 59 File type 410 Override 443 Filename conventions 399 Océ Repro Desk Server User Manual...
Page 461 Type of image 407 Stamp 440 Viewer 400 Stamp, overlay 150 With the Océ 9600 401 Start Océ Repro Desk 52 Zoom 411 Status bar 53, 57, 117 Scan button 390, 401 Stop Scan button 391, 402 Scan document dialogue box 398...
Page 462 Colors 435 Completing 167 Fields 433 Fonts 435 Preview changes 435 Restore default settings 436 Restoring default 436 Send to customer 436 Work order customizer 429, 431, 432, 433, 434, 435 Work order viewing 214 Océ Repro Desk Server User Manual...
Page 463 Zoom 44, 79, 109, 118, 130, 411 Zoom select 109...
Page 464 Océ Repro Desk Server User Manual...