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Fujitsu PFU Rack2-Filer User Manual

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Table of Contents

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Rack2-Filer
User's Guide
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Exporting to a Cloud Service/Mobile Device (Page 301)
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Summary of Contents for Fujitsu PFU Rack2-Filer

  • Page 1 Rack2-Filer User's Guide NEW! Exporting to a Cloud Service/Mobile Device (Page 301) Support Added for Cloud/Mobile Link! Creating a Photo Album (Page 339) NEW! Photo Album Function Added! No part of a "Rack2 Binder with embedded Viewer (*.exe)" file produced by the Rack2-Filer export function may be reproduced (unless for personal use), or distributed in any form via a network, without permission.
  • Page 3 Preface Thank you for buying Rack2-Filer. Rack2-Filer is application software that makes the management and viewing of document data on your computer possible. This manual provides an overview and operation instructions of Rack2-Filer. First of all, read "How to Use this Manual". , 2011 September Microsoft, Windows, Windows Vista, Windows Server, Excel, and PowerPoint...
  • Page 4 Preface Screenshots reprinted with permission from Microsoft Corporation. This product utilizes PFU's "EasyFlip" viewer technology. © PFU LIMITED 2011 Rack2-Filer User's Guide...

  • Page 5: How To Use This Manual

    How to Use this Manual This manual explains how to use Rack2-Filer. Structure of this manual The structure is as follows: Chapter 1 Introduction to Rack2-Filer An overview and the windows of Rack2-Filer are described. Chapter 2 Operating Environment This chapter describes the operating environment. Chapter 3 Installation and Uninstallation This chapter describes installation, uninstallation, and updates.

  • Page 6: Chapter 10 Other Functions

    Preface Chapter 10 Other Functions This chapter describes other functions. Chapter 11 Rack2-Filer Backup & Restore Tool This chapter describes Rack2-Filer Backup & Restore Tool. Chapter 12 Troubleshooting This chapter describes solutions to problems that may arise during operation of Rack2-Filer. Chapter 13 Messages This chapter describes the messages displayed during the operation of Rack2-Filer, and appropriate responses.
  • Page 7 Abbreviations for the operating systems in this manual The abbreviations for the operating systems in the manual are listed below: Windows Server 2008 Windows Server® 2008 Standard Windows Server® 2008 Enterprise Windows Server® 2008 Foundation Windows Server 2003 Windows Server® 2003 operating system (32-bit version) Windows Server®...
  • Page 8 Preface The following operating systems are called Windows XP if there is no need to distinguish between them. • Windows XP Home Edition • Windows XP Professional The following operating systems are called Windows Vista if there is no need to distinguish between them.
  • Page 9 Terms in this manual • "Rack2-Viewer" is called "Rack2-Viewer window" in the manual. • "Rack2-WorkArea" is called "Rack2-WorkArea window" in the manual. • There is a distinction between "Page" and "Sheet" in this manual. Page: Front or back of a sheet. Sheet: Both the front and back page.

  • Page 10: About The Manuals

    Preface Screen examples in this manual On the screen examples in this manual, icons of products from other companies are shown in mosaic. About the manuals The manuals of Rack2-Filer include "Rack2-Filer Getting Started", "Rack2-Filer Help", "Rack2-Viewer Help", and "WorkArea Help", in addition to this manual. Instructions for Instructions for all installation and...
  • Page 11 Choose the necessary manuals as follows: Getting Started Read this guide to learn about installation and basic operation workflow of Rack2-Filer. A "Rack2-Filer Getting Started" help file is provided in binder and PDF formats in the \Rack2-Filer\Docs\ENU of the setup CD-ROM.You can read "Rack2-Filer Getting Started"...
  • Page 12 Preface Rack2-Viewer Help Read this Help to learn about the operations of Rack2-Filer in the Rack2-Viewer window, and when you have questions about the operations of the Rack2-Viewer window. Help is opened when the [Help] button in Rack2-Viewer window is clicked.

  • Page 13: Table Of Contents

    Contents Chapter 1 Introduction to Rack2-Filer 1.1 Features ................24 1.2 Data Management ............. 25 1.3 Rack2-Filer Windows ............27 1.4 The Window Structure of Rack2-Filer (Rack2-Filer Window) ............29 1.5 The Window Structure of Rack2-Filer (Rack2-Viewer Window) ............ 31 1.6 The Window Structure of Rack2-Filer (Rack2-WorkArea Window) ..........
  • Page 14 Contents Chapter 3 Installation and Uninstallation 47 3.1 Installing Rack2-Filer ............48 3.2 Uninstalling Rack2-Filer ............ 53 3.3 Upgrading Rack2-Filer ............55 3.4 Updating Rack2-Filer ............56 Chapter 4 Launching/Closing Rack2-Filer 59 4.1 Launching/Closing the Rack2-Filer Window ............ 60 Launching the Rack2-Filer window ....... 60 Closing the Rack2-Filer window ........
  • Page 15 Chapter 6 Rack2-Filer Window Operations 6.1 Setting a LibRoot Folder ........... 84 6.2 Rearranging the LibRoot Folders ........87 6.3 Creating a Library .............. 88 6.4 Renaming a Library ............89 6.5 Deleting a Library .............. 91 6.6 Rearranging Libraries ............93 6.7 Creating a Cabinet ............
  • Page 16 Contents 6.21 Arranging Binders in Order of Last Access ..... 128 6.22 Running OCR on a Binder to Create Key Text Blocks ..129 6.23 Checking Binder-Related Information ......130 6.24 Exporting a Binder ............132 6.25 Importing a Binder ............134 6.26 Searching for a Binder ............
  • Page 17 Changing the page window mode ......176 Rotating a page display ..........179 7.11 Changing Page Display Region ........181 7.12 Zooming a Selected Area ..........182 7.13 Checking Unread Files Page .......... 184 7.14 Adding a Sticky Note to a Page ........185 7.15 Adding a Highlight to a Page ...........
  • Page 18 Contents 7.25 Adding Divider Sheets ............ 228 7.26 Displaying Thumbnails ............ 230 7.27 Rearranging the Order of Sheets ........232 7.28 Rearranging the Order of Sheets in Units of Contents ... 234 7.29 Deleting Sheets ............... 237 Deleting a single sheet ..........237 Deleting multiple sheets ..........
  • Page 19 7.40 Sending Mail with Page(s) ..........271 7.41 Outputting Pages to Microsoft Word/Excel/PowerPoint ........274 7.42 Modifying a Source File ........... 279 7.43 Deleting a Source File ............. 281 7.44 Creating a Card Sheet ............ 282 7.45 Turning a Card Upside-down .......... 283 7.46 Cutting a Card ..............
  • Page 20 Contents Rack2 Mobile Link icons and the right-click menu ..324 Exporting to mobile ............. 327 Solutions to problems ..........331 When exporting data to a mobile device from a computer where Rack2-Filer and ScanSnap are installed ......336 Chapter 9 Creating a Photo Album 9.1 Introduction to Photo Album Function ......
  • Page 21 Chapter 11 Rack2-Filer Backup & Restore Tool 11.1 Launching/Closing Rack2-Filer Backup & Restore Tool ........... 390 Launching Rack2-Filer Backup & Restore Tool ..390 Closing Rack2-Filer Backup & Restore Tool ....390 11.2 Opening the Backup Settings Window ......391 11.3 Adding a Backup Schema ..........
  • Page 22 Contents 22 | Rack2-Filer User's Guide...

  • Page 23: Chapter 1 Introduction To Rack2-Filer

    Chapter 1 Introduction to Rack2-Filer This chapter describes features of Rack2-Filer, how the data is managed in Rack2-Filer, the layout of windows in Rack2-Filer, and the basic operation workflow of Rack2-Filer. | 23 Rack2-Filer User's Guide...

  • Page 24: Features

    Chapter 1 Introduction to Rack2-Filer Features Rack2-Filer is application software that makes the management(*) and viewing of document data on your computer possible. (*) The data in Rack2-Filer is managed in PDF files. The features of Rack2-Filer: • Easy to understand and operate The user interface makes you feel as if you are taking paper files from a bookshelf, and allows you to turn pages and add sticky notes directly and naturally.

  • Page 25: Data Management

    Data Management Rack2-Filer uses the terms "Library", "Cabinet", and "Binder" for the management of data, so as to facilitate intuitive and easy file management on the computer. The data storage areas of the "Libraries", "Cabinets" and "Binders" are called "LibRoot" (Library Root). LibRoot folders can be set to any folder. •...
  • Page 26 Chapter 1 Introduction to Rack2-Filer You can set any names for the "LibRoot folders", "Libraries", "Cabinets", and "Binders". For instance, it is easy for companies to understand and to manage libraries, etc. by naming them with names from their organization. The following is an example: LibRoot Folder Name In-house server...

  • Page 27: Rack2-Filer Windows

    Rack2-Filer Windows The windows in Rack2-Filer include the following: • Rack2-Filer window This is used to manage libraries, cabinets, and binders. The Rack2-Filer window appears when you double-click the program icon on the desktop, or when you start Rack2-Filer on the [Start] menu. •...
  • Page 28 Chapter 1 Introduction to Rack2-Filer The workflow of displaying windows is illustrated below. Double-click the program icon created the desktop or run the program from Start menu. Rack2-Filer Window Double click the binder you want to read Rack2-Viewer Window Click the [WorkArea] button in the Rack2-Filer window or Rack2-Viewer window.

  • Page 29: The Window Structure Of Rack2-Filer (Rack2-Filer Window)

    The Window Structure of Rack2- Filer (Rack2-Filer Window) The following is a description of the structure of the Rack2-Filer window. Folder View Binder View Libraries and cabinets, which Binders managed in manage binders, appear here cabinets appear here Rack2-Filer window button Button description Used to create a new binder.
  • Page 30 Chapter 1 Introduction to Rack2-Filer Rack2-Filer window button Button description Used to search for a binder. If a binder is selected, used to search for pages [Search] button in the binder. Used to show one row of cabinet at a time. [1-Shelf View] button Used to show three rows of cabinet at a time.

  • Page 31: The Window Structure Of Rack2-Filer (Rack2-Viewer Window)

    The Window Structure of Rack2- Filer (Rack2-Viewer Window) The following is a description of the structure of the Rack2-Viewer window. Page Range Input Field Shows the number of pages as "current page total pages". Directly inputting a page number is also possible. Page range input field will be highlighted in green for the selected page.
  • Page 32 Chapter 1 Introduction to Rack2-Filer Rack2-Viewer window button Button description Used to display two pages at a time (2-page spread mode). The button is displayed in page width mode. [Spread] button The button changes to after the button is clicked, and the window mode is changed to the 2- page spread mode.
  • Page 33 Rack2-Viewer window button Button description Used to display the [Layout Settings] dialog box. [Layout] button Displayed for a photo binder. Used to add sheets to a binder. [Scanner] Image Scanner fi Series can use this function. button Used to print a page. [Print] button Used to overwrite a binder.
  • Page 34 Chapter 1 Introduction to Rack2-Filer Rack2-Viewer window button Button description Used to stop continuous flipping. [ ] button Used to flip one page to the right. [>] button Used to flip pages to the right continuously. [>>] button [Settings] Used to set viewer configuration. button Used to open the "Rack2-Viewer Help"...

  • Page 35: The Window Structure Of Rack2-Filer (Rack2-Workarea Window)

    The Window Structure of Rack2- Filer (Rack2-WorkArea Window) The following is a description of the structure of the Rack2-WorkArea window. Rack2-WorkArea window Button description button Used to switch to the Rack2-Filer window. [Rack2-Filer] button Used to perform the following operations: •...
  • Page 36 Chapter 1 Introduction to Rack2-Filer Rack2-WorkArea window Button description button Used to perform the following operations: • Undo • Duplicate • Delete Source Files • Crop Marked Section [Edit] button • Output to Office • Select All • Jump to Page •...
  • Page 37 Rack2-WorkArea window Button description button Used to display the next page. [Next Page] This is displayed when a specified page has been button expanded. Used to display the annotations. [Annotations] This is displayed when a specified page has been button expanded.

  • Page 38: Basic Operation Workflow

    Chapter 1 Introduction to Rack2-Filer Basic Operation Workflow The following is an example of creating a binder and viewing an inserted file. Select a cabinet in which to create a binder, from the tree. ⇒ The [Binder Settings] dialog box appears. name, and click the [OK] button ⇒...

  • Page 39: Chapter 2 Operating Environment

    Chapter 2 Operating Environment This chapter describes the operating environment of Rack2-Filer, and limitations in network sharing and WorkArea. | 39 Rack2-Filer User’s Guide...

  • Page 40: Operating Environment

    Chapter 2 Operating Environment Operating Environment The following hardware, software, and scanner environments are required for the operation of Rack2-Filer and the scanning of documents. Hardware environment Item Requirements • Windows 2000 Operating system Windows Vista Windows 7 Professional (OS) •...

  • Page 41: Software Environment

    Software environment This product supports operations when Rack2-Filer’s regional and language settings are same as the installed OS. Item Requirements • Windows 2000 Professional(*1) Operating system • Windows XP(*1) • Windows Vista • Windows 7 .NET Framework .NET Framework 3.0 or 3.5 (Required for using Google Docs, Salesforce Chatter, and iPad/iPhone/iPod touch) *1: Service Pack 2 or later is required for using the following functions on...

  • Page 42: Software Required For Using A Cloud Service/ Mobile Device

    Chapter 2 Operating Environment Software required for using a cloud service/ mobile device • Evernote for Windows 3.5 or later is required for exporting Rack2-Filer data to Evernote. • .NET Framework 3.0 is required for exporting Rack2-Filer data to Google Docs, Salesforce Chatter or a mobile device. The relationship between each operating system and .NET Framework is as follows: Windows 7...

  • Page 43: Limitations On Operations On Shared Data In The Network

    Limitations on Operations on Shared Data in the Network Rack2-Filer allows you to store data in a shared folder on the network and then perform operations using this data. However, operations are limited regarding data currently in use by others. •...
  • Page 44 Chapter 2 Operating Environment The limitations on operations on shared data are listed as follows: • Forbidden when another user is using the same library (including opening a binder in the same library) - Setting up the library • Forbidden when another user is using the same cabinet (including opening a binder in the same cabinet) - Setting up the library - Setting up the cabinet...

  • Page 45: Limitation On Workarea

    Limitation on WorkArea The limitations on WorkArea are listed below: Moving data Moving data Binder type from the binder from WorkArea to WorkArea to the binder Normal binder Available Available Card binder Not available Available (*1) Photo binder Available Available *1: Card size data only (approximately 91mm x 55mm) | 45 Rack2-Filer User’s Guide...
  • Page 46 Chapter 2 Operating Environment 46 | Rack2-Filer User’s Guide...

  • Page 47: Installation And Uninstallation

    Chapter 3 Installation and Uninstallation This chapter describes the following operations. • Installation of Rack2-Filer • Uninstallation of Rack2-Filer • Upgrading Rack2-Filer • Updating Rack2-Filer | 47 Rack2-Filer User's Guide...

  • Page 48: Installing Rack2-Filer

    Chapter 3 Installation and Uninstallation Installing Rack2-Filer Installation is conducted in two steps, i.e., first install Rack2-Filer (Rack2-Filer window), and then install Rack2-Viewer (Rack2-Viewer window). Install Rack2-Filer before Rack2-Viewer. • Close all applications before installation. • A user must login with Administrators privileges or with computer administrator privileges.
  • Page 49 Click the [Next] button. The "License Agreement" window appears. Confirm the content of the "License Agreement" and click the [Yes] button. If you click the [No] button, the installation will be terminated. To install Rack2-Filer, you must accept the terms of the license agreement. The "Information"...
  • Page 50 Chapter 3 Installation and Uninstallation Confirm the installation directory and click the [Next] button. In most cases, you do not need to change the installation directory. Click the [Next] button. The "Start Copying Files" window appears. To change the installation directory, click the [Browse] button. The [Choose Folder] dialog box appears.
  • Page 51 Confirm terms conditions "License Agreement", and click the [Yes] button if you accept the terms of the license agreement. If you click the [No] button, the installation will be terminated. To install Rack2-Viewer, you must accept the terms of the license agreement.
  • Page 52 Chapter 3 Installation and Uninstallation Click the [Finish] button. This product is fully installed. If only installing the Rack2-Viewer window, use the following steps: 1. Insert the setup CD-ROM into the CD-ROM drive. 2. Double-click "Setup.exe" in the "View" folder under the "Rack2-Filer"...

  • Page 53: Uninstalling Rack2-Filer

    Uninstalling Rack2-Filer This section uses Windows Vista as an example in providing the instructions. Select buttons and items according to the operating system you use, because the buttons and other items vary depending on the operating system. If "Rack2 Folder Monitor Software" is already installed, first uninstall "Rack2 Folder Monitor Software", and then uninstall Rack2-Filer.
  • Page 54 Chapter 3 Installation and Uninstallation Click the [Uninstall] button. The message to confirm file deletion appears. Click the [OK] button. Rack2-Filer is uninstalled. Click the [OK] button. The Rack2-Viewer is uninstalled. The window showing that uninstallation is complete appears when finished.

  • Page 55: Upgrading Rack2-Filer

    Upgrading Rack2-Filer Follow the steps below to upgrade Rack2-Filer. • If a previous version of "Rack2 Folder Monitor Software" is installed, first uninstall the previous version of "Rack2 Folder Monitor Software", and then upgrade. For the procedure to uninstall "Rack2 Folder Monitor Software", refer to "Uninstalling Rack2 Folder Monitor Software"...

  • Page 56: Updating Rack2-Filer

    Chapter 3 Installation and Uninstallation Updating Rack2-Filer In order to improve the security and operation of Rack2-Filer, maintenance and Service Packs programs (Update Packs ) are provided free of charge. You can check for available maintenance programs to update Rack2-Filer. •...
  • Page 57 Click the [OK] button. The update installer for the latest program is downloaded and started. Install the update according to the instructions displayed on the screen. Exit all running programs before installing the update. If the latest maintenance program is already applied, "The latest version of the program is already installed.
  • Page 58 Chapter 3 Installation and Uninstallation 58 | Rack2-Filer User's Guide...

  • Page 59: Launching/Closing Rack2-Filer

    Chapter 4 Launching/Closing Rack2-Filer This chapter describes how to launch and close windows for Rack2-Filer (Rack2-Filer window/Rack2-Viewer window/Rack2-WorkArea window). | 59 Rack2-Filer User's Guide...

  • Page 60: Launching/Closing The Rack2-Filer Window

    Chapter 4 Launching/Closing Rack2-Filer Launching/Closing the Rack2-Filer Window This section describes how to launch and close the Rack2-Filer window. Launching the Rack2-Filer window Double-click the program icon ( ) on the desktop. When launching from the [Start] menu, click the [Start] button, point to [All Programs], and then click [Rack2-Filer] - [Rack2-Filer] in this order.

  • Page 61: Opening/Closing The Rack2-Viewer Window

    Opening/Closing the Rack2-Viewer Window This section describes how to open and close the Rack2-Viewer window. Opening the Rack2-Viewer window In the Rack2-Filer window, double-click the binder you want to view. You can also right-click on the spine of the binder and select [Open Binder].

  • Page 62: Launching/Closing The Rack2-Workarea Window

    Chapter 4 Launching/Closing Rack2-Filer Launching/Closing the Rack2-WorkArea Window This section describes how to launch and close the Rack2-WorkArea window. Launching the Rack2-WorkArea window Click in the Rack2-Filer window or Rack2- Viewer window. 62 | Rack2-Filer User's Guide...
  • Page 63 The following procedures can be used: • In the Rack2-Filer window - Click and select [Move Pages to WorkArea] - Click and select [Copy Pages to WorkArea] - Right-click and select [Move Pages to WorkArea] - Right-click and select [Copy Pages to WorkArea] •...

  • Page 64: Closing The Rack2-Workarea Window

    Chapter 4 Launching/Closing Rack2-Filer Closing the Rack2-WorkArea window Click in the Rack2-WorkArea window. 64 | Rack2-Filer User's Guide...

  • Page 65: Chapter 5 Using The Scansnap With Rack2-Filer

    Chapter 5 Using the ScanSnap with Rack2-Filer This chapter describes how to enable the use of the ScanSnap with Rack2- Filer. The steps in this chapter only need to be performed once. • The ScanSnap is a color scanner for documents. When using the ScanSnap, documents can be imported to a binder simply by pressing the scan button on the ScanSnap.

  • Page 66: Using S1100/S1300/S1500 With Rack2-Filer

    Chapter 5 Using the ScanSnap with Rack2-Filer Using S1100/S1300/S1500 with Rack2-Filer There are two ways to enable the use of ScanSnap S1100/S1300/S1500 with Rack2-Filer. • Specifying the application in ScanSnap Manager • Using the Quick Menu Documents scanned with S1100/S1300/S1500 have the following features when using with Rack2-Filer.

  • Page 67: Specifying The Application In Scansnap Manager

    Specifying the application in ScanSnap Manager This section describes how to enable the use of ScanSnap S1100/S1300/ S1500 by specifying the application in ScanSnap Manager. • The following settings in the ScanSnap setup dialog box will be disabled. - "Rename file after scanning" checkbox on the [Save] tab - "Color high compression"...
  • Page 68 Chapter 5 Using the ScanSnap with Rack2-Filer Double-click the "ScanSnap Manager" icon on the taskbar. Or right-click the "ScanSnap Manager" icon on the taskbar, and select "Scan Button Settings". When the operating system is Windows 7, clicking the taskbar displays the "ScanSnap Manager" icon. If selected, clear the "Use Quick Menu"...
  • Page 69 On the [Application] tab, select "Rack2-Filer" for "Application". | 69 Rack2-Filer User's Guide...

  • Page 70: Using The Quick Menu

    Chapter 5 Using the ScanSnap with Rack2-Filer Click the [OK] button. The ScanSnap can now be used with Rack2-Filer. Using the Quick Menu This section describes how to enable the use of ScanSnap S1100/S1300/ S1500 with Rack2-Filer by using the ScanSnap S1100/S1300/S1500 Quick Menu.
  • Page 71 Check that the "Use Quick Menu" checkbox is selected. Load the documents onto the ScanSnap S1100/S1300/ S1500, and then press the scan button. Scanning starts. When scanning is completed, the Quick Menu appears. When using ScanSnap S1100, press the scan button after scanning is complete to display the Quick Menu.
  • Page 72 Chapter 5 Using the ScanSnap with Rack2-Filer To change the settings in "Scan to Rack2-Filer", select [Settings] from If the settings do not need to be changed, proceed to Step 8. The following settings window appears. Specify the scanned data storage destination. - WorkArea Saves scanned data into the WorkArea of Rack2-Filer.
  • Page 73 Specify the data storage destination binder and click the [OK] button. The scanned data is saved to the specified binder. Clicking the [Cancel] button cancels saving the data. • For a LibRoot folder that is not shown in the Rack2- Filer window, [Hidden] is displayed before the LibRoot Alias.
  • Page 74 Chapter 5 Using the ScanSnap with Rack2-Filer Click the [OK] button. The "ScanSnap -> Rack2" window is closed, and the screen returns to the Quick Menu. Click [Scan to Rack2-Filer]. A PDF file is created from the scanned data, and the file is saved to the storage destination specified in Step 6.

  • Page 75: Using S300/S510/S500 With Rack2-Filer

    Using S300/S510/S500 with Rack2-Filer There are two ways to enable the use of ScanSnap S300/S510 with Rack2- Filer. • Specifying the application in ScanSnap Manager • Using the Quick Menu To enable the use of ScanSnap S500 with Rack2-Filer, specify the application in ScanSnap Manager.
  • Page 76 Chapter 5 Using the ScanSnap with Rack2-Filer It is recommended that you right-click the "ScanSnap Manager" icon on the taskbar and uncheck "Show scanning results". When the operating system is Windows 7, clicking on the taskbar displays the "ScanSnap Manager" icon. 76 | Rack2-Filer User's Guide...
  • Page 77 For ScanSnap S300 or ScanSnap S510, first, right-click the "ScanSnap Manager" icon on the taskbar. If there is a check mark on the left side of the "Use Quick Menu", select "Use Quick Menu" again to clear the check. Perform operations without the check mark on the left side of the "Use Quick Menu".

  • Page 78: Using The Quick Menu

    Chapter 5 Using the ScanSnap with Rack2-Filer On the [Application] tab, select "Rack2-Filer" for "Application". Click the [OK] button. The ScanSnap can now be used with Rack2-Filer. Using the Quick Menu This section describes how to enable the use of ScanSnap S300/S510 with Rack2-Filer by using the ScanSnap Quick Menu.
  • Page 79 Right-click on the ScanSnap Manager icon in the taskbar, and check that the check mark to the left side of [Use Quick Menu] is selected. Load the documents onto the ScanSnap S300/S510, and press the scan button. Scanning starts. When scanning is completed, the "ScanSnap Quick Menu" appears. Place the mouse pointer on "Scan to Rack2-Filer"...
  • Page 80 Chapter 5 Using the ScanSnap with Rack2-Filer The following settings window appears. Specify the scanned data storage destination. - WorkArea Saves scanned data into the WorkArea of Rack2-Filer. "Request confirmation each time" checkbox A confirmation window appears when saving the data in the WorkArea.
  • Page 81 - Binder selection dialog for individual assignment every time Binder selection dialog box for individual assignment is displayed every time. Specify the data storage destination binder and click the [OK] button. The scanned data is saved to the specified binder. Clicking the [Cancel] button cancels saving the data.
  • Page 82 Chapter 5 Using the ScanSnap with Rack2-Filer Click the [OK] button. The "ScanSnap -> Rack2" window is closed, and the screen returns to the Quick Menu. Click [Scan to Rack2-Filer]. A PDF file is created from the scanned data, and the file is saved to the location that was specified in Step 4.

  • Page 83: Chapter 6 Rack2-Filer Window Operations

    Chapter 6 Rack2-Filer Window Operations This chapter describes operations using the Rack2-Filer window. | 83 Rack2-Filer User’s Guide...

  • Page 84: Setting A Libroot Folder

    Chapter 6 Rack2-Filer Window Operations Setting a LibRoot Folder This section explains how to set the LibRoot folder so that libraries, cabinets and binders can be saved. Up to three LibRoot folders can be set. By setting a network folder as a LibRoot folder, Rack2-Filer data can be shared between multiple users.
  • Page 85 On the [LibRoot Folders] tab, click the [Browse] button. The [Browse For Folder] dialog box appears. Enter the LibRoot folder settings, and click the [OK] button. The [Browse For Folder] dialog box is closed, and the LibRoot path shown in the input field. To show the contents of the LibRoot folder on the Rack2- Filer window, select [Show contents of the LibRoot].
  • Page 86 Chapter 6 Rack2-Filer Window Operations Click the [OK] button. The LibRoot folder is set. 86 | Rack2-Filer User’s Guide...

  • Page 87: Rearranging The Libroot Folders

    Rearranging the LibRoot Folders This section describes how to rearrange the LibRoot folders in the Folder View. Click and select [Rearrange] - [LibRoot Folders]. Or right-click on the LibRoot tree and select [Rearrange LibRoot Folders]. The [Rearrange LibRoot Folders] dialog box appears. Select a LibRoot folder to be rearranged in "LibRoot".

  • Page 88: Creating A Library

    Chapter 6 Rack2-Filer Window Operations Creating a Library This section describes how to create a library to manage cabinets. Up to six libraries can be created for one LibRoot folder. Click and select [Libraries]. Or right-click on the LibRoot folder tree and select [New Library].

  • Page 89: Renaming A Library

    Renaming a Library This section explains how to rename a library. Select a library that you want rename from the directory tree. Click and select [Libraries]. Or right-click on the library tree and select [Rename Library]. The [Library Setup] dialog box appears with the name of the selected library.
  • Page 90 Chapter 6 Rack2-Filer Window Operations Click the [Rename Library] button. The library name is changed. 90 | Rack2-Filer User’s Guide...

  • Page 91: Deleting A Library

    Deleting a Library This section explains how to delete a library. A library containing cabinets cannot be deleted. Delete the cabinets in the library before deleting the library. Select a library that you want to delete from the directory tree. | 91 Rack2-Filer User’s Guide...
  • Page 92 Chapter 6 Rack2-Filer Window Operations Click and select [Libraries]. The [Library Setup] dialog box appears with the name of the selected library. A library can also be deleted by right-clicking on the library tree and selecting [Delete Library]. In this case, the message in Step 4 appears right away.

  • Page 93: Rearranging Libraries

    Rearranging Libraries This section explains how to rearrange the libraries displayed in the folder view. Select the library, click , and select [Rearrange] - [Libraries]. Or right-click on the library tree and select [Rearrange Libraries]. The [Rearrange Libraries] dialog box appears. Select a library to be rearranged in "Library".

  • Page 94: Creating A Cabinet

    Chapter 6 Rack2-Filer Window Operations Creating a Cabinet This section explains how to create a cabinet in the library to manage binders. Up to 20 cabinets in a library can be created. Select a library in which you want to create a cabinet from the directory tree.
  • Page 95 Click the [Add New Cabinet] button. The cabinet is created. | 95 Rack2-Filer User’s Guide...

  • Page 96: Renaming A Cabinet

    Chapter 6 Rack2-Filer Window Operations Renaming a Cabinet This section explains how to rename an existing cabinet. Select a cabinet that you want to rename from the directory tree. The content of the selected cabinet appears. Click and select [Cabinets]. Or right-click on the cabinet tree and select [Rename Cabinet].
  • Page 97 Click the [Rename Cabinet] button. The cabinet is renamed. | 97 Rack2-Filer User’s Guide...

  • Page 98: Deleting A Cabinet

    Chapter 6 Rack2-Filer Window Operations Deleting a Cabinet This section explains how to delete a cabinet from a library. A cabinet containing binders cannot be deleted. Delete the cabinet after deleting all binders in the cabinet. Select a cabinet that you want to delete from the directory tree.
  • Page 99 Click and select [Cabinets]. The [Cabinet Setup] dialog box appears with the name of the selected cabinet. The cabinet can also be deleted by right-clicking on the cabinet tree and selecting [Delete Cabinet]. In this case, the message in Step 4 appears right away. Click the [Delete Cabinet] button.

  • Page 100: Rearranging Cabinets

    Chapter 6 Rack2-Filer Window Operations 6.10 Rearranging Cabinets This section explains how to rearrange cabinets displayed in folder view. Select the cabinet, click , and select [Rearrange] - [Cabinets]. Or right-click on the cabinet tree and select [Rearrange Cabinets]. The [Rearrange Cabinets] dialog box appears. Select a cabinet to be rearranged in "Cabinet".

  • Page 101: Switching The Cabinet Display Mode

    6.11 Switching the Cabinet Display Mode The cabinet display mode can be switched between "1-Shelf View" and "3-Shelf View". The switching buttons are as follows: • For "1-Shelf View", • For "3-Shelf View", Click Pressing the button will toggle the setting back and forth between "1-Shelf View"...
  • Page 102 Chapter 6 Rack2-Filer Window Operations • 3-Shelf View The cabinet display mode can also be switched by right- clicking within the cabinet (except on the binders) and selecting "1-Shelf View" or "3-Shelf View". 102 | Rack2-Filer User’s Guide...

  • Page 103: Changing The Background Style Of A Cabinet

    6.12 Changing the Background Style of a Cabinet The background style of each cabinet can be changed. Select the cabinet for which to change the background style from the cabinet tree. The content of the selected cabinet appears. Click and select [Change Cabinet Background Style].
  • Page 104 Chapter 6 Rack2-Filer Window Operations The cabinet background style is changed. 104 | Rack2-Filer User’s Guide...

  • Page 105: Creating A Binder

    6.13 Creating a Binder This section describes how to create a binder in a cabinet. Up to 21 binders can be created in a cabinet. Select a cabinet in which to create a binder from the cabinet tree. The content of the selected cabinet appears. Click You can also right-click in the empty cabinet and select [New Binder].

  • Page 106: Creating A Card Binder

    Chapter 6 Rack2-Filer Window Operations 6.14 Creating a Card Binder This section describes how to create a binder to manage business cards. Up to eight business cards per page can be stored. Click and create a new binder. You can also right-click in the empty cabinet and select [New Binder].
  • Page 107 A card binder is created. • The following functions are not available for the card binder. - Unread file page settings - Automatically insert divider sheet when inserting files - Automatically insert divider sheet when inserting data from a scanner - Retaining source files - Sending data from other applications - Adding data using Rack2 Folder Monitor Software...
  • Page 108 Chapter 6 Rack2-Filer Window Operations • For a card binder, "CARD" is displayed on the upper part of the spine. • You can select the maximum number of cards per page (either 4 or 8). This can be set in the [Card Binder] tab of the [Rack2- Viewer Settings] dialog box.

  • Page 109: Changing Binder Settings

    6.15 Changing Binder Settings Set the name (title) and date of the created binder. Select the cabinet containing the binder to be edited from the cabinet tree. The content of the selected cabinet appears. Select the binder to edit. Click and select [Binder Settings].
  • Page 110 Chapter 6 Rack2-Filer Window Operations Set the details. 110 | Rack2-Filer User’s Guide...
  • Page 111 • Click the [Help] button in the dialog box to refer to the "Rack2-Filer Help" pages for the details of each item. • A password can be added to binder. To set a password, type the same password for the "Password/ Confirm"...

  • Page 112: Adding An Image Imported From Scansnap To A Binder Spine

    Chapter 6 Rack2-Filer Window Operations 6.16 Adding an Image Imported from ScanSnap to a Binder Spine This section describes how to add an image to the binder spine from ScanSnap (S1100, S1300, S1500, S300, S510, S500) An image can be scanned and added to a binder scan using the following scanners.
  • Page 113 Click and select [Binder Settings]. Or right click on the binder spine and select [Binder Settings]. The [Binder Settings] dialog box appears. Select "Hide the binder title" and "Hide the reference codes", and set any other required items. The title and reference codes can be hidden so that they do not interfere with the spine image.
  • Page 114 Chapter 6 Rack2-Filer Window Operations Scan the image with ScanSnap. A file image imported from ScanSnap Organizer can also be used as a binder spine. To import a file image from ScanSnap Organizer, specify the file to be imported from ScanSnap Organizer, and select "Scan to Rack2-Filer".

  • Page 115: Adding An Image To A Binder Spine

    6.17 Adding an Image to a Binder Spine This section describes how to add an image file to a binder spine. • The following file formats are supported. - bmp - jpg - png - pdf (PDF files exported from Rack2-Filer or imported using the ScanSnap) •...
  • Page 116 Chapter 6 Rack2-Filer Window Operations Click the [Browse] button. The [Open] dialog box appears. Select the image file to be added to a spine, and click the [Open] button. The selected file image to be added to a spine is displayed on the [Binder Settings] dialog box, "Preview".

  • Page 117: Deleting A Binder

    6.18 Deleting a Binder This section describes how to delete a binder from the cabinet. Multiple binders can be deleted at one time. When deleting a binder, the pages in the binder are deleted at the same time. Select the cabinet from which to delete a binder from the directory tree.
  • Page 118 Chapter 6 Rack2-Filer Window Operations Click and select [Delete Binder]. You can also right-click on the spine of the binder and select [Delete Binder]. A message dialog box appears. Click the [OK] button. The binder is deleted from the cabinet. 118 | Rack2-Filer User’s Guide...

  • Page 119: Moving A Binder

    6.19 Moving a Binder This section describes how to move a binder to another cabinet. Multiple binders can be moved at one time. Moving a binder using drag and drop Select the cabinet containing binders to be moved from the directory tree.

  • Page 120: Moving A Binder Using

    Chapter 6 Rack2-Filer Window Operations Moving a binder using the [Move Binder] dialog box Select the cabinet containing binders to be moved from the directory tree. The content of the selected cabinet appears. Select the binder to move. To select multiple binders, drag the binders you want to select in a group within the binder viewer, or click the mouse while pressing the [Ctrl] key or [Shift] key.
  • Page 121 In "Which cabinet should the binder(s) be moved to?", select a cabinet to move the binder to. Click the [OK] button. The binder is moved to the specified cabinet. If too many binders have been selected and they cannot fit in the destination cabinet, the "Could not move selected binder as maximum capacity of destination cabinet has already been reached."...
  • Page 122 Chapter 6 Rack2-Filer Window Operations To rearrange binders in a cabinet, drag and drop the binder to the new location. 122 | Rack2-Filer User’s Guide...

  • Page 123: Copying (Duplicating) A Binder

    6.20 Copying (Duplicating) a Binder This section describes how to copy (duplicate) a binder to an arbitrary place in the cabinet, or to another cabinet. Multiple binders can be copied at the same time. Copying a binder using drag and drop Select the cabinet containing binders to be copied from the directory tree.
  • Page 124 Chapter 6 Rack2-Filer Window Operations To select multiple binders, drag the binders you want to select in a group within the binder viewer, or click the mouse while pressing the [Ctrl] key or [Shift] key. Drop the binders onto the copy location while holding down the key.

  • Page 125: Copying A Binder Using

    Copying a binder using the [Duplicate Binder] dialog box Select the cabinet containing binders to be copied from the directory tree. The content of the selected cabinet appears. Select the binder to copy. To select multiple binders, drag the binders you want to select in a group within the binder viewer, or click the mouse while pressing the [Ctrl] key or [Shift] key.
  • Page 126 Chapter 6 Rack2-Filer Window Operations In "Which cabinet should the binder(s) be duplicated to?", select a cabinet to copy the binder to. Click the [OK] button. The binder is copied to the specified cabinet. If too many binders have been selected and they cannot fit in the destination cabinet, the "Could not duplicate selected binder as maximum capacity of destination cabinet has already been reached."...
  • Page 127 To rearrange binders in a cabinet, drag and drop the binder to the new location. | 127 Rack2-Filer User’s Guide...

  • Page 128: Arranging Binders In Order Of Last Access

    Chapter 6 Rack2-Filer Window Operations 6.21 Arranging Binders in Order of Last Access The binders in the cabinet can be sorted in order of their access time. Select the cabinet containing binders to be sorted by last access from the directory tree. The content of the selected cabinet appears.

  • Page 129: Running Ocr On A Binder To Create Key Text Blocks

    6.22 Running OCR on a Binder to Create Key Text Blocks This section describes how to run OCR on a selected binder to create key text blocks. If key text blocks exist on a page, they will be overwritten. Select the cabinet containing binders that you want to run OCR on from the directory tree.

  • Page 130: Checking Binder-Related Information

    Chapter 6 Rack2-Filer Window Operations 6.23 Checking Binder-Related Information This section explains how to check the following information related to the binder. • Binder location and binder folder name • Current number of sheets and maximum number of sheets possible for the binder •...
  • Page 131 Right-click on the spine of the binder and select [About This Binder]. The [About This Binder] dialog box appears, displaying information for the binder. Click the [Help] button in the dialog box to refer to the "Rack2-Filer Help" pages for the details of each item. | 131 Rack2-Filer User’s Guide...

  • Page 132: Exporting A Binder

    Chapter 6 Rack2-Filer Window Operations 6.24 Exporting a Binder When a binder is exported, the data stored in the binder can be viewed on a computer even if it does not have Rack2-Filer installed on it. The exported binder can be displayed using Adobe Acrobat, Adobe Reader, or Rack2-Viewer window.
  • Page 133 Specify the storage location and file name of the file to export and click the [Save] button. The binder is exported in the specified format. • If "Rack2 Binder with embedded Viewer (*.exe)" is selected for "Save as type", an executable file with an embedded viewer is output.

  • Page 134: Importing A Binder

    Chapter 6 Rack2-Filer Window Operations 6.25 Importing a Binder Rack2-Filer also allows you to reimport the exported binder files ("*.pdf + *.ini + Source Files"). Only file sets output using the export function of the Rack2-Filer window, or those saved using the save function of the Rack2-Viewer window or the Rack2- WorkArea window can be imported.
  • Page 135 Select the binder file-set to import (only *.pdf or *.rk2 files as shown), and click the [Open] button (The name of the button may vary depending on the operating system). The file-set is converted back to binder format and added to the cabinet. | 135 Rack2-Filer User’s Guide...

  • Page 136: Searching For A Binder

    Chapter 6 Rack2-Filer Window Operations 6.26 Searching for a Binder This section describes how to search for a binder. • The following binders or pages cannot be searched for. - Password-protected binders - Password-protected PDF file whose contents are not displayed - Print-restricted PDF file whose contents are not displayed...
  • Page 137 With no binders selected, click The [Multi Binder Search] dialog box appears. Uncheck the "View pages containing search results in a new binder" checkbox, and specify the conditions for searching the binders. The binders satisfying all the conditions will be searched if one or more conditions are specified.
  • Page 138 Chapter 6 Rack2-Filer Window Operations • You can specify multiple binders to be searched. Enter a blank space after each keyword. • If multiple keywords are specified, pages containing all input keywords are searched. • If a blank space is included in a keyword, mark the keyword with double quotations (").
  • Page 139 Click the [OK] button. The binders satisfying the specified conditions are displayed in a cabinet. Selecting the search results binder shows the following information on the title bar of the Rack2-Filer window: • LibRoot folder name • Library name • Cabinet name Clicking closes the search results display.

  • Page 140: Displaying Search Results In A Binder

    Chapter 6 Rack2-Filer Window Operations 6.27 Displaying Search Results in a Binder A target binder can be searched and the pages containing search results can be collected in a search results binder. By collecting search results in a search results binder, the pages containing search results can be referred to without opening each binder again.
  • Page 141 Select the "View pages containing search result in a new binder" checkbox, and specify the conditions for searching the binders. Click the [Help] button in the dialog box to refer to the "Rack2-Filer Help" pages for the details of each item. The binders satisfying all the conditions will be searched if one or more conditions are specified.
  • Page 142 Chapter 6 Rack2-Filer Window Operations • You can specify multiple binders to be searched. Enter a blank space after each keyword. • If multiple keywords are specified, pages containing all input keywords are searched. • If a blank space is included in a keyword, mark the keyword with double quotations (").
  • Page 143 Click the [OK] button. The binders are searched, and the search results binder is displayed. Display the search results binder in the Rack2-Viewer window to check the results. ･ Placing the mouse pointer on a page shows the following information. －...
  • Page 144 Chapter 6 Rack2-Filer Window Operations ･ Clicking displays the page in the source binder. Clicking on the Rack2-Filer window closes the search results display. is clicked, the search results binder will no longer be displayed. The search results binder can be moved or copied (duplicated) to a cabinet, and used as a regular binder.

  • Page 145: Searching For A Page

    6.28 Searching for a Page This section describes how to search the contents page of a binder for a particular page. The searching function can be used for the following: • Characters on the annotation such as sticky notes, hyperlinks, and stamps •...
  • Page 146 Chapter 6 Rack2-Filer Window Operations Specify the strings to be searched. • You can specify multiple binders to be searched. Enter a blank space after each keyword. • If multiple keywords are specified, pages containing all input keywords are searched. •...

  • Page 147: Moving Pages To The Workarea

    6.29 Moving Pages to the WorkArea This section describes how to move/copy pages of binder to the WorkArea. The content of card binders and password-protected binders cannot be moved. Select the binder whose sheets are to be moved to the WorkArea.

  • Page 148: Copying Pages To The Workarea

    Chapter 6 Rack2-Filer Window Operations 6.30 Copying Pages to the WorkArea This section describes how to copy pages of binder to the WorkArea. Card binder and password-protected binder sheets cannot be copied. Select the binder whose sheets are to be moved to the WorkArea.

  • Page 149: Setting The Rack2-Filer Options

    6.31 Setting the Rack2-Filer Options The following settings can be configured: • [LibRoot Folders] tab A LibRoot folder (for storing libraries, cabinets and binders) can be specified. By default, the folder specified at installation is set. • [ScanSnap -> Rack2] tab The destination where ScanSnap (including ScanSnap Organizer) should send data to can be specified.

  • Page 150: [Libroot Folders] Tab Settings

    Chapter 6 Rack2-Filer Window Operations [LibRoot Folders] tab settings Click and select [Options]. The [Rack2-Filer Options] dialog box appears. On the [LibRoot Folders] tab, configure the settings. • To add or edit a LibRoot folder, click the [Browse] button and specify a folder.
  • Page 151 • Do not specify a removable disk as the LibRoot folder. • Do not specify a LibRoot folder and WorkArea folder with the same path name. Also, do not specify either a LibRoot folder or WorkArea folder as a parent folder. Example: - LibRoot folder is "C:\Temp1", WorkArea folder is "C:\Temp1\WorkArea...

  • Page 152: [Scansnap -> Rack2] Tab Settings

    Chapter 6 Rack2-Filer Window Operations [ScanSnap -> Rack2] tab settings Click and select [Options]. The [Rack2-Filer Options] dialog box appears. On the [ScanSnap -> Rack2] tab, specify the data storage destination. If "WorkArea" is selected for "ScanSnap data save location" and the "Request confirmation each time" checkbox is selected, a message will be displayed to confirm whether to add the scanned data to WorkArea.
  • Page 153 Click the [OK] button. The data is stored to the specified destination. | 153 Rack2-Filer User’s Guide...

  • Page 154: Data Backup

    Chapter 6 Rack2-Filer Window Operations 6.32 Data Backup This section describes how to backup all data in the LibRoot folder. This section describes how to backup data in units of LibRoot folders. For backing up data, other than for the case described in this section, use Rack2-Filer Backup &...

  • Page 155: Moving Data To Another Computer

    6.33 Moving Data to Another Computer This section describes how to move all the data in a LibRoot folder to another computer. Click and select [Options]. The [Rack2-Filer Options] dialog box appears. On the [LibRoot Folders] tab, check the information for the LibRoot folder (data storage folder) to be moved.
  • Page 156 Chapter 6 Rack2-Filer Window Operations 156 | Rack2-Filer User’s Guide...

  • Page 157: Chapter 7 Rack2-Viewer Window Operations

    Chapter 7 Rack2-Viewer Window Operations This chapter describes operations that can be performed using the Rack2- Viewer window. The marks used in this chapter : Indicates a function that is available when Operation in 2-Page Spread Mode pages are displayed in 2-page spread mode. peration in Page Width Mode : Indicates a function that is available when pages are displayed in page width mode.

  • Page 158: Scanning Documents Using An Image Scanner Fi Series Scanner

    Chapter 7 Rack2-Viewer Window Operations Scanning Documents Using an Image Scanner fi Series Scanner Operation in 2-Page Spread Mode This section describes how to scan documents using an Image Scanner fi Series scanner with TWAIN driver, and then add the data to a binder. •...
  • Page 159 • The scanner driver window (TWAIN driver window) can also be displayed during scan operations. The scanner driver window always appears for some types of scanners. • If an odd number of pages are scanned, a blank page will be added as the last page. •...
  • Page 160 Chapter 7 Rack2-Viewer Window Operations • For a card binder, you can select the maximum number of cards per page (either 4 or 8). This can be set in the [Card Binder] tab of the [Rack2- Viewer Settings] dialog box. •...

  • Page 161: Scanning Documents Using The Scansnap

    Scanning Documents Using the ScanSnap Operation in 2-Page Spread Mode This section describes how to scan documents using the ScanSnap (S1100, S1300, S1500, S300, S510, S500) and add the data to a binder. When scanning documents using the ScanSnap, it is necessary to use Rack2-Filer with the ScanSnap.
  • Page 162 Chapter 7 Rack2-Viewer Window Operations • If ScanSnap is to be used as the scanner, on the Rack2-Viewer window cannot be used. • If an odd number of pages are scanned, a blank page will be added as the last page. •...

  • Page 163: Importing Source Files

    Importing Source Files Operation in 2-Page Spread Mode Import files from the folders in the computer and add them to a binder. Open a page of the binder on which to scan the document and click in the Rack2-Viewer window. Or right-click on a page, and select [Insert] - [Pages From File].
  • Page 164 Chapter 7 Rack2-Viewer Window Operations • It may take quite some time to import a file with many pages or a high resolution color image file. • Source files are not created for image files when they are imported. 164 | Rack2-Filer User's Guide...
  • Page 165 • With the binder viewer open, file(s) can be inserted by importing or dragging and dropping on top of the displayed page. • To import the source file and manage it in Rack2-Filer, click the [Settings] button and select the "Retain source files by" checkbox in the [Page Insertion] tab of the [Rack2-Viewer Settings] dialog box.
  • Page 166 Chapter 7 Rack2-Viewer Window Operations When this checkbox is not selected When importing a password-protected PDF file, a password input window will appear. Inputting the password imports and displays the contents of the PDF file with Rack2-Viewer. To import password-protected PDF files, Adobe Acrobat or Adobe Reader must be installed.
  • Page 167 • When files other than those in supported image formats (such as Microsoft Word, Excel and PowerPoint) are imported via image conversion (*), the colors and resolution can be set. For more details, refer to "7.53 Configuring Viewer Settings" (Page 291), or click and refer to the "Rack2-Viewer Help"...
  • Page 168 Chapter 7 Rack2-Viewer Window Operations • For a card binder, you can select the maximum number of cards per page (either 4 or 8). This can be set in the [Card Binder] tab of the [Rack2- Viewer Settings] dialog box. •...
  • Page 169 Notes on importing Microsoft Excel files • If the inserted data set is too large, it may spill over. In such cases, it may be helpful to raise the resolution in the [Page Insertion] tab of the [Rack2-Viewer Settings] dialog box. •...

  • Page 170: Flipping The Pages One By One

    Chapter 7 Rack2-Viewer Window Operations Flipping the Pages One by One Operation in 2-Page Spread Mode peration in Page Width Mode Move the mouse pointer to the left or right edge of the Rack2-Viewer window. If the display of the pages are rotated 90 degrees, move the mouse pointer to the upper or lower edge of the Rack2- Viewer window.

  • Page 171: Flipping Continuously

    Flipping Continuously Operation in 2-Page Spread Mode Click to flip pages from left to right continuously. Or right-click on the page, and then select [Display Mode] - [Cycle Pages] - [Reverse]. Click to flip pages from right to left continuously. Or right-click on the page, and then select [Display Mode] - [Cycle Pages] - [Forward].

  • Page 172: Turning A Page Upside-Down

    Chapter 7 Rack2-Viewer Window Operations Turning a Page Upside-down Operation in 2-Page Spread Mode This section describes how to turn a page upside-down. Right-click on the page and select [Manipulations] - [Turn Page Upside-Down]. If you click to save the changes, or save this change when you close the Rack2-Viewer window, pages will be displayed upside-down from the next startup.

  • Page 173: Rotating A Page 90 Degrees

    Rotating a Page 90 Degrees Operation in 2-Page Spread Mode This section describes how to rotate a page 90 degrees to the right or left. Right-click on the page and select [Manipulations] - [Right Rotated] or [Left Rotated]. If you click to save the changes, or save this change when you close the Rack2-Viewer window, pages will be rotated 90 degrees and displayed from the next...

  • Page 174: Exchanging Opposite

    Chapter 7 Rack2-Viewer Window Operations Exchanging Opposite Pages Operation in 2-Page Spread Mode This section describes how to exchange opposite pages. Right-click on the page and select [Manipulations] - [Exchange Opposite Pages]. To save the changes, click or save when closing the Rack2-Viewer window.

  • Page 175: Deskewing

    Deskewing Page Contents Operation in 2-Page Spread Mode This section describes how to deskew the contents of a page. This function is only available when the selected page is image data. If the page contents are repeatedly deskewed, the size and color of the image may change.

  • Page 176: Changing Page Window Mode

    Chapter 7 Rack2-Viewer Window Operations 7.10 Changing Page Window Mode This section describes how to change the page window mode and rotate a page. Changing the page window mode There are two window modes; "2-page spread mode" and "page width mode". •...
  • Page 177 • Page width mode One page is displayed at a time. | 177 Rack2-Filer User's Guide...
  • Page 178 Chapter 7 Rack2-Viewer Window Operations Click to display in page width mode. Or double-click on the page when the mouse pointer has changed to Alternatively, right-click on the page and select [Display Mode] - [Page Width] to display in page width mode. Click to display in 2-page spread mode.

  • Page 179: Rotating A Page Display

    • The contents page is not displayed in page width mode. • In page width mode, only the following functions are available: - Right Rotated Mode/Left Rotated Mode - Page Top/Page Bottom - Previous Page Top/Next Page Top - Edit Key Text Blocks/OCR -> Key Text Blocks/ Delete Key Text Blocks - Save Binder Rotating a page display...
  • Page 180 Chapter 7 Rack2-Viewer Window Operations • The button appears after page display rotation. To return display back to normal, click this button, or right- click on the page and select [Return]. • Rotating the mouse wheel can also be used to flip between pages (Roll down to flip to next page, roll up to flip to previous page).

  • Page 181: Changing Page Display Region

    7.11 Changing Page Display Region peration in Page Width Mode The page display region can be changed. Perform the operations below: • To display the top of the page, press the "up arrow" key on the keyboard or click • To display the bottom of the page, press the "down arrow" key on the keyboard or click •...

  • Page 182: Zooming A Selected Area

    Chapter 7 Rack2-Viewer Window Operations 7.12 Zooming a Selected Area Operation in 2-Page Spread Mode This section describes how to zoom a selected area of the page. Data with a low pixel count may not be zoomable. Drag the mouse on the page to select the zoom area. 182 | Rack2-Filer User's Guide...
  • Page 183 Release the mouse when the zoom area is specified. The area selected by dragging the mouse is zoomed. • You can cancel zooming by performing one of the operations below: - Right-click or double-click on the page. - Flip to another page. •...

  • Page 184: Checking Unread Files Page

    Chapter 7 Rack2-Viewer Window Operations 7.13 Checking Unread Files Page peration in 2-Page Spread Mode When files are newly added to a binder, they are listed on an Unread Files page until they have been viewed. This page appears after the Contents page and allows you to confirm that you have checked all incoming files.

  • Page 185: Adding A Sticky Note To A Page

    7.14 Adding a Sticky Note to a Page Operation in 2-Page Spread Mode This section describes how to add sticky notes to page of interest or those frequently referenced. Open a page on which to add a sticky note. Click Or right-click on the page and select [Add] - [Sticky Note].
  • Page 186 Chapter 7 Rack2-Viewer Window Operations Type text to the sticky note. Click on the page. The text in the sticky note is confirmed. • Up to 100 characters can be input to a sticky note. • The text input in the sticky notes can be specified as a search condition for binders.

  • Page 187: Adding A Highlight To A Page

    7.15 Adding a Highlight to a Page Operation in 2-Page Spread Mode This section describes how to add highlights to the significant parts of pages. • No highlights can be added across more than one page. • No highlights can protrude from a page. •...
  • Page 188 Chapter 7 Rack2-Viewer Window Operations Release the left button of the mouse when the region is specified. A highlight is added. • Up to ten annotations in total can be added per page. • You can change the position of a highlight by dragging it. •...

  • Page 189: Setting A Hyperlink To A Page

    7.16 Setting a Hyperlink to a Page Operation in 2-Page Spread Mode This section describes how to set a hyperlink to a web page or file for selected places on a page. • No hyperlinks can be set across more than one page. •...
  • Page 190 Chapter 7 Rack2-Viewer Window Operations Release the mouse when the region of the hyperlink has been decided. The [Configure Hyperlink] dialog box appears. Enter the character string to be used for the link text, and click the [Change Target] button. •...
  • Page 191 Enter the URL to be used for the hyperlink, or file link. Click the [OK] button. The [Configure Hyperlink] dialog box appears. Click the [OK] button. The hyperlink is set. • String input in "Text" can be specified as a search condition for searching binders.

  • Page 192: Affixing A Stamp To A Page

    Chapter 7 Rack2-Viewer Window Operations 7.17 Affixing a Stamp to a Page Operation in 2-Page Spread Mode This section describes how to affix a stamp to a page. • No stamps can be affixed across more than one page. • No stamps can be affixed to protrude from a page. •...
  • Page 193 Click the location where you want to affix a stamp. The [Select a Stamp] dialog box appears. On the [Select a Stamp] dialog box, select a stamp and click [OK]. Stamp is affixed to the location clicked in Step 3. | 193 Rack2-Filer User's Guide...
  • Page 194 Chapter 7 Rack2-Viewer Window Operations • Up to ten annotations in total can be added per page. • The position of a stamp can be changed by dragging it. • Stamps can be resized by clicking on it and dragging a corner ( ).

  • Page 195: Editing The Contents List

    7.18 Editing the Contents List Operation in 2-Page Spread Mode At the front of each binder is a list of the binder contents, which may be added to and edited as necessary. The contents page is hidden/displayed via the binder settings. For details, refer to "6.15 Changing Binder Settings"...
  • Page 196 Chapter 7 Rack2-Viewer Window Operations • If content information has already been set for this page, the existing information will be shown in the dialog box. • The entered text appears in the "Entry Title" column in contents pages. • The text is limited to maximum of 50 characters. •...
  • Page 197 • "Chapter" and "Item" numbers are added automatically. • Clicking a page "Title" on the contents page jumps you to that page. • The order of contents can be changed on the contents page. For more details, refer to "7.28 Rearranging the Order of Sheets in Units of Contents"...

  • Page 198: Creating Key Text Blocks By Ocr

    Chapter 7 Rack2-Viewer Window Operations 7.19 Creating Key Text Blocks by OCR peration in 2-Page Spread Mode There are five ways to create key text blocks: • Run OCR on a specified region of a page • Run OCR on a specified sheet •...
  • Page 199 • It may take extra time to create key text blocks depending on your computer system environment. • The following types of documents (characters) may not be recognized correctly. Better results in text recognition may be achieved by changing the "Color Data" setting to "Keep as Color"...
  • Page 200 Chapter 7 Rack2-Viewer Window Operations • When creating key text blocks from source files or via the ScanSnap, the key text block extraction speed and text recognition rates achieved will be different for the extract- during-import (*1) and extract-after-import cases. *1: When "Automatically create key text blocks for inserted pages (by OCR/extraction)"...
  • Page 201 • The created key text blocks can be edited or deleted. Edit the key text block using the [Key Text Block] dialog box. For information on how to open the [Key Text Block] dialog box, refer to "Setting a search string" (Page 209). •...

  • Page 202: Run Ocr On A Specified Region Of A Page

    Chapter 7 Rack2-Viewer Window Operations Run OCR on a specified region of a page Operation in 2-Page Spread Mode peration in Page Width Mode Specify a region within a page and run OCR. Open the page on which OCR is to be run. Right-click on the page and select [Manipulations] - [OCR ->...

  • Page 203: Run Ocr On A Specified Sheet

    Run OCR on a specified sheet Operation in 2-Page Spread Mode Specify multiple sheets and run OCR. The information for pages for which key text blocks have already been created, is updated (overwritten). Select the sheets for which key text blocks are to be created using the multi-sheet selection procedure.

  • Page 204: Run Ocr When Inserting Files

    Chapter 7 Rack2-Viewer Window Operations Click the [OK] button. Key text blocks are created for the character strings of the selected sheets. Run OCR when inserting files Operation in 2-Page Spread Mode Key text blocks can be automatically created when scanning or inserting files. Click Or right-click the mouse and select [Viewer Settings].
  • Page 205 On the [Page Insertion] tab, select the "Automatically create key text blocks for inserted pages (by OCR/extraction)" checkbox. Click the [OK] button. After setting this, key text blocks will be automatically created when the following operations are performed: Scan Insert a file Scan to the WorkArea Insert a file to the WorkArea Insert a file using "Rack2 Folder Monitor Software"...

  • Page 206: Run Ocr Via The Scansnap S1100/S1300/ S1500 Marked Keyword Function

    Chapter 7 Rack2-Viewer Window Operations Run OCR via the ScanSnap S1100/S1300/ S1500 marked keyword function With ScanSnap S1100/S1300/S1500, text marked with a highlight pen can be set as a keyword (marked keyword function). Using this function, Rack2-Filer can automatically create key text blocks from imported data. •...

  • Page 207: Run Ocr On All Pages Of A Binder

    Mark keywords to be extracted with a highlight pen, and scan the document. The places marked with the highlight pen are searched as a keyword and automatically extracted. The keywords are extracted with the marked keyword function while importing the document from ScanSnap. When creating a key text block by specifying the range of a page after importing data from the ScanSnap, the key text block is displayed after the keyword is extracted with the...

  • Page 208: Searching For A Page

    Chapter 7 Rack2-Viewer Window Operations 7.20 Searching for a Page This section describes how to search for a page by specifying a string contained in the page. Types of strings that can be searched for are as follows: • Contents •...

  • Page 209: Setting A Search String

    Setting a search string Operation in 2-Page Spread Mode peration in Page Width Mode There are two ways to set a string to be searched for: • Create key text blocks by OCR • Type text in the [Key Text Block] dialog box For details about extracting text, refer to "7.19 Creating Key Text Blocks by OCR"...
  • Page 210 Chapter 7 Rack2-Viewer Window Operations Type the string and click the [OK] button. The string to search for is set. Repeat Steps 1 to 3 on other pages if necessary. 210 | Rack2-Filer User's Guide...

  • Page 211: Searching For A Page

    Searching for a page Operation in 2-Page Spread Mode Click Or right-click on the page and select [Search For]. The [Search] dialog box appears. Type the string to be used as the search condition. Select "Highlight search results" to highlight a searched string. •...

  • Page 212: Highlighting Search Results

    Chapter 7 Rack2-Viewer Window Operations Click the [Find Next] button. Pages with a string specified as the search condition are displayed. When "Highlight search results" is selected, the searched string is highlighted. By clicking the [Find Next] button again, the next page satisfying the search condition are displayed.
  • Page 213 When multiple search strings are specified, the results are highlighted in different colors. To highlight search results, the following preparations are required. 1. Running OCR on sheet(s) To highlight the search results, key text blocks must be created using one of the following methods: •...
  • Page 214 Chapter 7 Rack2-Viewer Window Operations 2. Settings for search result highlight When "Highlight search results" in the [Search] dialog box is selected, search results are highlighted. When "Highlight search results" is cleared, search results are not highlighted. Choosing whether to highlight search results or not can also be set by right-clicking on the page and selecting [Highlight Search Results].

  • Page 215: Printing A Page

    7.21 Printing a Page peration in 2-Page Spread Mode This section describes how to print a page (page, contents page). The following information cannot be printed. • Divider sheet • Unread files page • Password-protected/print-restricted page • Highlights for search strings Printing a page Click Or right-click on the page and select [Print/Mail/Export] -...
  • Page 216 Chapter 7 Rack2-Viewer Window Operations Specify the printer and printing range and click the [OK] button. • To print annotations (when text is set for hyperlinks), click [Options] button in the [Print] dialog box, and check "Include annotations on page (Stickies, Highlighting, Hyperlinks, Stamps)"...

  • Page 217: Printing In 2-Page Spread Mode

    Printing in 2-page spread mode When printing in 2-page spread mode, both pages are printed together as one (left and right). In the following cases, printing in 2-page spread mode is not possible. • for a contents page • when the left and right pages are of a different size Open the pages you want to print in 2-page spread mode.
  • Page 218 Chapter 7 Rack2-Viewer Window Operations Select the print range and click the [OK] button. The [Print] dialog box appears. Specify the printer to be used and click the [OK] button. 218 | Rack2-Filer User's Guide...

  • Page 219: Overwriting A Binder

    7.22 Overwriting a Binder peration in 2-Page Spread Mode peration in Page Width Mode This section describes how to overwrite the changes to a binder. Click . Or, right-click on a page, and select [Print/Mail/ Export] - [Save Binder]. The binder changes are overwritten. | 219 Rack2-Filer User's Guide...

  • Page 220: Saving All Pages In A Binder As A New File

    Chapter 7 Rack2-Viewer Window Operations 7.23 Saving All Pages in a Binder as a New File peration in 2-Page Spread Mode This section describes how to save all pages in a binder as a new file. The saved files can be displayed using Adobe Acrobat, Adobe Reader, or Rack2-Viewer window.
  • Page 221 Click Or right-click on the page and select [Print/Mail/Export] - [Export Binder]. The [Save as] dialog box appears. Specify the folder and file name, and then click the [Save] button. | 221 Rack2-Filer User's Guide...
  • Page 222 Chapter 7 Rack2-Viewer Window Operations • The application used to display the files saved as a new file depends on the selected file type. - Data File (*.pdf + *.ini) The file can be displayed using Adobe Acrobat or Adobe Reader.

  • Page 223: Saving Sheets As A New File

    7.24 Saving Sheets as a New File peration in 2-Page Spread Mode This section describes how to save the selected sheet(s) as a new file. These files can be displayed using Adobe Acrobat, Adobe Reader, or Rack2- Viewer window. • Data saved as a new file can be converted to a binder file by importing the data to Rack2-Filer and managed using Rack2-Filer.
  • Page 224 Chapter 7 Rack2-Viewer Window Operations Specify the save location folder and file name, and then click the [Save] button. 224 | Rack2-Filer User's Guide...
  • Page 225 • The application used to display the files saved as a new file depends on the selected file type. - Data File (*.pdf + *.ini) The file can be displayed using Adobe Acrobat or Adobe Reader. - Rack2 Binder (*.rk2) The file can be displayed using Rack2-Viewer window.

  • Page 226: Saving Multiple Sheets As A New File

    Chapter 7 Rack2-Viewer Window Operations Saving multiple sheets as a new file Select the sheets to be saved as a new file. Refer to "7.33 Specifying Multiple Sheets" (Page 253) for help. Right-click on the page and select [Export Pages x-xx]. x represents the first page specified.
  • Page 227 • The application used to display the files saved as a new file depends on the selected file type. - Data File (*.pdf + *.ini) The file can be displayed using Adobe Acrobat or Adobe Reader. - Rack2 Binder (*.rk2) The file can be displayed using Rack2-Viewer window.

  • Page 228: Adding Divider Sheets

    Chapter 7 Rack2-Viewer Window Operations 7.25 Adding Divider Sheets peration in 2-Page Spread Mode This section describes how to add divider sheets to separate the sheets in a binder. A divider sheet is added between two sheets shown in 2-page spread mode.
  • Page 229 Click the [OK] button. A divider sheet is added. • On the divider sheet, the sheets divided by the divider sheets can be displayed using thumbnails (zoomed-out images). For details, refer to the "7.26 Displaying Thumbnails" (Page 230). • The text entered on a divider sheet can be specified as a search target when searching a binder.

  • Page 230: Displaying Thumbnails

    Chapter 7 Rack2-Viewer Window Operations 7.26 Displaying Thumbnails peration in 2-Page Spread Mode If divider sheets have been added, sheets divided by the divider sheets can be displayed using thumbnails (zoomed-out images). Right-click on a divider sheet and select [Thumbnails]. The thumbnails appear in the divider sheet.
  • Page 231 You can change the sort order of the sheets by altering the display order of the thumbnails. For details, refer to "7.27 Rearranging the Order of Sheets" (Page 232). | 231 Rack2-Filer User's Guide...

  • Page 232: Rearranging The Order Of Sheets

    Chapter 7 Rack2-Viewer Window Operations 7.27 Rearranging the Order of Sheets peration in 2-Page Spread Mode This section describes how to rearrange the order of sheets. The order of sheets can be changed in the following units. • Sheet (2 pages) •...
  • Page 233 Drag and drop the thumbnails to the destination sheet. The display order of the thumbnails is changed, and so is the order of the sheets. To save the changes, click or save when closing the Rack2-Viewer window. The new setting will be used to display pages from the next startup.

  • Page 234: Rearranging The Order Of Sheets In Units Of Contents

    Chapter 7 Rack2-Viewer Window Operations 7.28 Rearranging the Order of Sheets in Units of Contents This section describes how to rearrange the display order of sheets in units of contents. • If the contents order is changed, the order of the actual document is also changed.
  • Page 235 • Contents cannot be moved in between pages with source file. • Pages cannot be turned when a contents page is being dragged. • To move contents to another contents page, use the following procedure. 1. On the contents page, right-click on the contents item to be moved, and select [Cut Contents].
  • Page 236 Chapter 7 Rack2-Viewer Window Operations Click the [OK] button. The contents display order and actual sheet order are changed. 236 | Rack2-Filer User's Guide...

  • Page 237: Deleting Sheets

    7.29 Deleting Sheets peration in 2-Page Spread Mode This section describes how to delete a sheet from the binder. Deleting a single sheet • When a sheet with a source file is deleted, the following cases may occur depending on the settings in the [Rack2- Viewer Settings] dialog box when the sheet is imported.

  • Page 238: Deleting Multiple Sheets

    Chapter 7 Rack2-Viewer Window Operations Click in the Rack2-Viewer window. Or right-click on the sheet and select [Delete] - [Sheet]. A confirm deletion message appears. Click the [OK] button. The sheet is deleted. Deleting multiple sheets Select the sheets to be deleted. Refer to "7.33 Specifying Multiple Sheets"...
  • Page 239 Click the [OK] button. The sheets are deleted. It is possible to delete whole divider sections. Right-click on a page, and select [Delete] - [Divider Section]. | 239 Rack2-Filer User's Guide...

  • Page 240: Deleting Sheets On One Side All At Once

    Chapter 7 Rack2-Viewer Window Operations Deleting sheets on one side all at once Delete either front pages or back pages of the sheets in the specified range all at once. Front pages are odd numbered pages, and back pages are even-numbered pages.
  • Page 241 Right-click on the sheet to be deleted, and select [Delete Front Page x-xx] or [Delete Back Page x-xx]. x represents the first page specified. xx represents the last page specified. A confirm deletion message appears. When pages to be deleted include a page with the same source file on both sides, the following message appears: Click the [OK] button.

  • Page 242: Cutting Sheets

    Chapter 7 Rack2-Viewer Window Operations 7.30 Cutting Sheets peration in 2-Page Spread Mode This section describes how to cut a sheet. Even if only some of the sheets with the same source file are selected, all sheets with that source file will be cut. Moving sheets into another binder Select the sheets to be moved using the multi-sheet selection procedure.

  • Page 243: Moving A Single Sheet To The Clipboard

    Moving a single sheet to the clipboard Cut a sheet and move it to the clipboard. Open the sheet to be moved to the clipboard. Click in the Rack2-Viewer window. Or right-click on the sheet and select [Cut/Move] - [Sheet (to Clipboard)].
  • Page 244 Chapter 7 Rack2-Viewer Window Operations • If there is already a sheet on the clipboard, a message will be displayed to confirm whether to overwrite the existing sheet. • The sheet moved to the clipboard can be pasted in front of other pages.

  • Page 245: Moving Multiple Sheets To The Clipboard

    Moving multiple sheets to the clipboard Cut sheets and move them to the clipboard. Select the sheets to be moved to the clipboard. Refer to "7.33 Specifying Multiple Sheets" (Page 253) for help. Click in the Rack2-Viewer window. Or right-click on the sheet and select [Move] - [Cut/Move Pages x-xx].
  • Page 246 Chapter 7 Rack2-Viewer Window Operations • If there is already a sheet on the clipboard, a message will be displayed to confirm whether to overwrite the existing sheet. • The sheet moved to the clipboard can be pasted in front of other pages.

  • Page 247: Moving To The Workarea

    Moving to the WorkArea Open the Rack2-Viewer window containing the sheet to be moved and the Rack2-WorkArea window. Select the sheet(s) with the multi-sheet selection procedure. • Even you want to move only one sheet, select the sheet with the multi-sheet selection procedure. •...

  • Page 248: Copying Sheets

    Chapter 7 Rack2-Viewer Window Operations 7.31 Copying Sheets peration in 2-Page Spread Mode Copy sheet(s) to the clipboard or WorkArea. Copying a single sheet to the clipboard Open the sheet to be copied to the clipboard. Click in the Rack2-Viewer window. Or right-click on the sheet and select [Copy] - [Sheet (to Clipboard)].
  • Page 249 • If there is already a sheet on the clipboard, a message will be displayed to confirm whether to overwrite the existing sheet. • The sheet copied to the clipboard can be pasted in front of other pages. For details, refer to the "7.32 Pasting Sheets" (Page 252). •...

  • Page 250: Copying Multiple Sheets To The Clipboard

    Chapter 7 Rack2-Viewer Window Operations Copying multiple sheets to the clipboard Select the sheets to be copied to the clipboard. Specifying multiple sheets is not required when copying whole divider sections. Refer to "7.33 Specifying Multiple Sheets" (Page 253) for help. Click in the Rack2-Viewer window.

  • Page 251: Copying A Single Sheet To The Workarea

    Copying a single sheet to the WorkArea Open the sheet to be copied to the WorkArea. Right-click on the Rack2-Viewer window, and select [Copy] - [Sheet (to WorkArea)]. The sheet is copied to the WorkArea. Copying multiple sheets to the WorkArea Select the sheets to be copied to the WorkArea.

  • Page 252: Pasting Sheets

    Chapter 7 Rack2-Viewer Window Operations 7.32 Pasting Sheets peration in 2-Page Spread Mode This section describes how to paste the sheet(s) moved or copied to the clipboard in front of the currently displayed page. Sheets in the clipboard or copied sheets cannot be pasted between pages with the same source file.

  • Page 253: Specifying Multiple Sheets

    7.33 Specifying Multiple Sheets peration in 2-Page Spread Mode The following operations are available when you specify multiple sheets: • Cut • Copy • Move to the WorkArea • Copy to the WorkArea • Run OCR to create key text blocks •...
  • Page 254 Chapter 7 Rack2-Viewer Window Operations Refer to the following for more detailed operations when multiple sheets are selected: • Cut "7.30 Cutting Sheets" (Page 242) • Copy "7.31 Copying Sheets" (Page 248) • Move to the WorkArea "Moving to the WorkArea" (Page 247) •...
  • Page 255 Open the first sheet among the sheets to be deleted. Click Or right-click on the page, and then select [Multi-Sheet Selection]. The sheet is specified. The specified page is shown in green. Flip one-by-one to the last sheet among the sheets to be deleted.
  • Page 256 Chapter 7 Rack2-Viewer Window Operations Click Or right-click on the sheet and select [Delete Pages x-xx]. x represents the start page of the specified sheet. xx represents the end page of the specified sheet. A message dialog box appears. Click the [OK] button. The sheets specified in Step 3 are deleted.
  • Page 257 When the specified sheets include sheets with source files, the Cut/Move, Copy, Delete, and Export operations are processed as follows: When all the sheets When only some contain source files sheets contain source files Cut/Move Selectable Both Copy Selectable Only images Move to WorkArea Both Both...

  • Page 258: Allocating Sheets Into One Page

    Chapter 7 Rack2-Viewer Window Operations 7.34 Allocating Sheets into One Page peration in 2-Page Spread Mode This section explains how to allocate two pages of an imported sheet into one page. Filing landscape pages such as Microsoft PowerPoint slides by allocating two pages into one page allows you to view them easily.
  • Page 259 Right-click on the sheet and select [Allocate 2 pages into 1]. The specified page sheets are allocated into one page for every two pages. Note that an allocated page can only be returned to the original two page form by right-clicking on the sheet and selecting [Undo] immediately after allocation.

  • Page 260: Allocated Page Display

    Chapter 7 Rack2-Viewer Window Operations Allocated page display This section describes the page display after allocating two pages into one page. ･ When selecting an odd number of sheets The last page will be a blank page. (Front) (Back) (Front) (Back) (Front) (Front)
  • Page 261 ･ For a password-protected PDF file or print-restricted PDF file The relevant page is not allocated. Password- protected print- restricted PDF file (Front) (Back) (Front) (Back) (Front) (Back) Password- protected print- restricted PDF file (Front) (Back) (Back) (Front) (Back) (Front) Not allocated A blank page A blank page...
  • Page 262 Chapter 7 Rack2-Viewer Window Operations ･ For sheets/pages with source files When the same source file exists on both of the pages to be allocated, the source file is not deleted. When different source files exist on the two pages to be allocated (when a PDF file is imported with "Create PDF source files for data from scanner &...
  • Page 263 ･ Content description When two pages are allocated into one page and only one page has contents information, the set contents information will be used. When the content entry type of both pages is the same (e.g. Chapter and Chapter), the content description of the page to be allocated on the upper half will be used.
  • Page 264 Chapter 7 Rack2-Viewer Window Operations ･ Pages scanned with ScanSnap When both pages to be allocated are scanned with ScanSnap, the allocated page is regarded as scanned with ScanSnap. When one of the pages to be allocated is a page scanned with ScanSnap, and the other page is not, the allocated page is not regarded as scanned with ScanSnap.

  • Page 265: Copying

    7.35 Copying Pages peration in 2-Page Spread Mode This section describes how to copy the pages from a binder to the clipboard or WorkArea. Copying pages to the clipboard Open a page to be copied to the clipboard. Right-click on the page and select [Copy] - [Page (to Clipboard)].

  • Page 266: Copying Pages To The Workarea

    Chapter 7 Rack2-Viewer Window Operations Copying pages to the WorkArea Open the page to be copied to the WorkArea Right-click on the Rack2-Viewer window and select [Copy] - [Page (to WorkArea)]. The selected page is copied to the WorkArea. 266 | Rack2-Filer User's Guide...

  • Page 267: Pasting

    7.36 Pasting Pages peration in 2-Page Spread Mode This section describes how to paste a page copied to the clipboard. The page pasted will overwrite the currently displayed page or be added as a new page before the currently displayed one. Open the page to which you want to paste the copied page.

  • Page 268: Emptying A Page (Making It Blank)

    Chapter 7 Rack2-Viewer Window Operations 7.37 Emptying a Page (Making it Blank) peration in 2-Page Spread Mode This section describes how to delete the content of a selected page. In this case, erased pages become blank. Pages containing source files cannot be emptied. Open a page to be emptied.

  • Page 269: Deleting

    7.38 Deleting Pages peration in 2-Page Spread Mode This section describes how to delete a selected page. After deletion, the pages in the same divider sheet move forward, and consequently the last page becomes blank Only pages on one side can be deleted. For more details, refer to "Deleting sheets on one side all at once"...

  • Page 270: Adding Blank

    Chapter 7 Rack2-Viewer Window Operations 7.39 Adding Blank Pages peration in 2-Page Spread Mode This section describes how to add a blank page in front of the currently displayed page. This will move all the following pages back one, up to the next divider sheet, in front of which another blank page will be added to maintain the two pages per sheet rule.

  • Page 271: Sending Mail With Page(S)

    7.40 Sending Mail with Page(s) peration in 2-Page Spread Mode Send mail with a page from a binder attached. Right-click on the page and select [Print/Mail/Export] - [Send As e-Mail]. The [Send As e-Mail] dialog box appears. Specify the page range to send as e-mail. For details of the option settings, click the [Help] button in the dialog box and refer to the "Rack2-Viewer Help"...
  • Page 272 Chapter 7 Rack2-Viewer Window Operations Set the details. For details of the option settings, click the [Help] button in the dialog box and refer to the "Rack2-Viewer Help" pages. Click the [OK] button. The dialog box of the e-mailer selected in Step 4 is launched and the specified files are attached to e-mail.
  • Page 273 • The "BinderTitle_(specified pages).pdf" is inserted in the "Topic" field of the send e-mail window when you use standard e-mail software. • If printing multiple pages from a binder that include pages from a password-protected or print-restricted PDF, only standard pages will be printed. The source PDF file will also not be printed.

  • Page 274: Outputting Pages To Microsoft Word/Excel/Powerpoint

    Chapter 7 Rack2-Viewer Window Operations 7.41 Outputting Pages to Microsoft Word/Excel/PowerPoint Operation in 2-Page Spread Mode When documents scanned using ScanSnap are added to a binder, they can be output to Microsoft Word/Excel/PowerPoint, from the Rack2-Viewer window. • To use this function, ABBYY FineReader for ScanSnap 3.0 or later must be installed on your computer.
  • Page 275 • For details about Microsoft Word/Microsoft Excel/Microsoft PowerPoint versions that are supported, refer to the "ABBYY FineReader for ScanSnap User's Guide". • For more details about inserting scanned pages from ScanSnap, refer to "7.2 Scanning Documents Using the ScanSnap" (Page 161). •...
  • Page 276 Chapter 7 Rack2-Viewer Window Operations To output a page to Microsoft Word, right-click on the page, point to the [Output to Office] - [Output to Word]. To output a page to Microsoft Excel, right-click on the page, point to the [Output to Office] menu, and select [Output to Excel].
  • Page 277 About the OCR function of ABBYY FineReader for ScanSnap • Some types of documents are occasionally misrecognized. Before recognition, check whether the documents you want to convert are suitable for conversion according to the following guidelines. - Suitable for conversion to Word Documents created by using simple page layout with one or two columns - Suitable for conversion to Excel...
  • Page 278 Chapter 7 Rack2-Viewer Window Operations • The following parameters may not be inherited from the originals during conversion. It is recommended that the converted documents be opened with Microsoft Word, Microsoft Excel or Microsoft PowerPoint. - Superscript and subscript The following parameters apply to Japanese documents: - Font and size of characters - Character spacing and line spacing - Underline, bold, and Italic...

  • Page 279: Modifying A Source File

    7.42 Modifying a Source File peration in 2-Page Spread Mode When importing a file, the source file is also imported at the same time. To modify the file, you can start up the applications associated with the file from the Rack2-Viewer window.
  • Page 280 Chapter 7 Rack2-Viewer Window Operations Click Or double-click the application icon on the page. Or right-click on the page, and select [Manipulations] - [Edit Source File]. The application associated with the file is started, and the first page of the file appears. Edit the file content and save it.

  • Page 281: Deleting A Source File

    7.43 Deleting a Source File peration in 2-Page Spread Mode If you have imported a source file when a file was imported, you can delete the source file from the Rack2-Viewer window if it is not needed any more. • When a source file is imported together with a file, you must first select "Retain source files by"...

  • Page 282: Creating A Card Sheet

    Chapter 7 Rack2-Viewer Window Operations 7.44 Creating a Card Sheet peration in 2-Page Spread Mode This section describes how to create a new blank sheet to save cards. Right-click on a page to create a new card sheet. Select [Insert] - [Blank Sheet]. A card sheet is created.

  • Page 283: Turning A Card Upside-Down

    7.45 Turning a Card Upside-down peration in 2-Page Spread Mode This section describes how to turn a card upside-down. Right-click on a card and select [Turn Card Upside-Down]. • To revert to the original orientation, right-click on the card again, and select [Turn Card Upside-Down]. •...

  • Page 284: Cutting A Card

    Chapter 7 Rack2-Viewer Window Operations 7.46 Cutting a Card peration in 2-Page Spread Mode This section describes how to cut a card and move it to the clipboard. Right-click on a card and select [Cut/Move (to Card Clipboard)]. The card is cut and moved to the clipboard. •...

  • Page 285: Copying Cards

    7.47 Copying Cards peration in 2-Page Spread Mode This section describes how to copy a card to the clipboard. Right-click on the card and select [Copy (to Card Clipboard)]. The card is copied to the clipboard. • If a card already exists on the clipboard, a message will be displayed to confirm whether to rewrite the existing card.

  • Page 286: Pasting Cards

    Chapter 7 Rack2-Viewer Window Operations 7.48 Pasting Cards peration in 2-Page Spread Mode This section describes how to paste a card copied to the clipboard to the currently displayed the card sheet. Open the card sheet to which you want to paste the copied card.

  • Page 287: Deleting Cards

    7.49 Deleting Cards peration in 2-Page Spread Mode This section describes how to delete cards. Right-click on a card and select [Delete Card]. A confirm deletion message appears. Click the [OK] button. The card is deleted. | 287 Rack2-Filer User's Guide...

  • Page 288: Saving Cards

    Chapter 7 Rack2-Viewer Window Operations 7.50 Saving Cards peration in 2-Page Spread Mode This section describes how to save selected cards as a PDF or TIFF file. These PDF files can be displayed using Adobe Acrobat, or Adobe Reader. Annotations will not be saved. Right-click on a card and select [Save Card As].

  • Page 289: Printing Cards

    7.51 Printing Cards peration in 2-Page Spread Mode This section describes how to print a card. Annotations will not be printed. Select a card to be printed and click . Or right-click on the card and select [Print Card]. The [Print] dialog box appears. Specify the printer and printing range and click the [OK] button.

  • Page 290: Sending Cards As E-Mail

    Chapter 7 Rack2-Viewer Window Operations 7.52 Sending Cards as e-Mail peration in 2-Page Spread Mode This section describes how to send an e-mail with a card from a binder attached. Right-click on the card and select [Send Card As e-Mail]. The e-Mailer Selection dialog box appears.

  • Page 291: Configuring Viewer Settings

    7.53 Configuring Viewer Settings peration in 2-Page Spread Mode The following settings can be configured: General • Opening PDF files Choose whether to open PDF files with the current program or Rack2- Viewer. If Rack2-Viewer is selected, double-clicking a PDF file opens the Rack2- Viewer window.
  • Page 292 Chapter 7 Rack2-Viewer Window Operations Page Turning • Enable animation for flipping between pages Set whether to enable the animation for flipping between pages. • Flip Speed Set the flip speed. • Inter-Flip Pause Set the page flipping interval for continuous flipping. Page Insertion •...
  • Page 293 Choose whether PDF source files are also created automatically (one page units) when scanning or inserting image files. This setting is not supported when importing source files. This function is supported by ScanSnap (including ScanSnap Organizer). When creating PDF source files using ScanSnap, choose whether to link to its original file.
  • Page 294 Chapter 7 Rack2-Viewer Window Operations • Automatically correct the document orientation before running Choose whether or not to automatically correct the orientation of a document before running OCR. This setting is only possible for Chinese, Korean, and Japanese versions. The document is always automatically corrected in the English version.
  • Page 295 Scanner Insertion FUJITSU fi series scanner with TWAIN driver These functions are supported for Image Scanner fi Series scanners. Check the ScanSnap settings for the equivalent functions. • Displaying driver screen Choose whether the scanner driver window (TWAIN driver window) should also be displayed during scanning operations.
  • Page 296 Chapter 7 Rack2-Viewer Window Operations WorkArea • WorkArea Folder Choose the location for storing data in the WorkArea. • Do not specify a location on the network or a removable disk as the WorkArea folder. • Do not specify a LibRoot folder and WorkArea folder with the same path name.
  • Page 297 Click Or right-click the mouse and select [Viewer Settings]. The [Rack2-Viewer Settings] dialog box appears. Click each tab and configure the settings. • To configure the following settings, click the [General] tab. Opening PDF files Window mode in the Rack2-Viewer window Whether to open the e-Mailer Selection window when sending e-mail with attached page(s) Whether to prompt when fewer than [N] (0-500) sheets remain available...
  • Page 298 Chapter 7 Rack2-Viewer Window Operations • To configure the following settings, click the [Page Insertion] tab. How color data in the source files is to be handled, and what resolution is to be used when a file is imported Whether to include the source file (source data) when importing a file Whether to place over-sized data on facing pages Whether to rotate landscape pages to portrait before placing over-sized data on facing pages...
  • Page 299 Click the [OK] button. The [Rack2-Viewer Settings] dialog box is closed and the viewer settings are set. • When "Flatbed Scanner Input" is set as "Free (Multi Card)", a card may not be extracted correctly depending on the type (such as color, design). | 299 Rack2-Filer User's Guide...
  • Page 300 Chapter 7 Rack2-Viewer Window Operations 300 | Rack2-Filer User's Guide...

  • Page 301: Chapter 8 Exporting To A Cloud Service/Mobile Device

    Chapter 8 Exporting to a Cloud Service/ Mobile Device This chapter describes how to export Rack2-Filer data to a cloud storage or mobile device as PDF files. The collection of cloud services (Evernote, Google Docs, Salesforce Chatter, and SugarSync) is called "Cloud service" in this manual. Mobile devices such as the iPad/iPhone/iPod touch are called "Mobile"...

  • Page 302: Selecting Data To Be Exported

    Chapter 8 Exporting to a Cloud Service/Mobile Device Selecting Data to Be Exported There are three ways to export Rack2-Filer data to cloud service/mobile: (1) Selecting a binder and exporting it (2) Exporting a page (3) Exporting a stack Selecting a binder and exporting it All pages in the binder selected in the Rack2-Filer window are saved as a PDF file.

  • Page 303: Exporting A Page

    A dialog box related to the selected storage destination appears. For the subsequent operations, refer to "8.2 Exporting to Cloud Service" (Page 306) and "8.3 Exporting to Mobile" (Page 321). Exporting a page The following describes how to save the page displayed in the Rack2-Viewer window as a PDF file.

  • Page 304: Exporting A Stack

    Chapter 8 Exporting to a Cloud Service/Mobile Device Exporting a stack The following describes how to save the stacks displayed in the WorkArea as a PDF file. In the WorkArea, select the stacks to be exported to cloud service/mobile. To select multiple stacks, click on the stacks while holding down the [Shift] key or [Ctrl] key.
  • Page 305 A dialog box related to the selected storage destination appears. For the subsequent operations, refer to "8.2 Exporting to Cloud Service" (Page 306) and "8.3 Exporting to Mobile" (Page 321). | 305 Rack2-Filer User's Guide...

  • Page 306: Exporting To Cloud Service

    Chapter 8 Exporting to a Cloud Service/Mobile Device Exporting to Cloud Service This section describes how to export the selected data for each cloud service. Exporting to Evernote When Evernote for Windows 3.5 or later is installed on Windows XP or later, you can export the selected data to Evernote as PDF files.
  • Page 307 When the data is selected by the procedure (2), the following window appears: Click the [OK] button. PDF file creation starts. When the data is selected by the procedure (1), the following window appears: When the data is selected by the procedure (2), the following window appears: | 307 Rack2-Filer User's Guide...
  • Page 308 Chapter 8 Exporting to a Cloud Service/Mobile Device When the data is selected by the procedure (3), the following window appears: When PDF file creation is completed, Evernote for Windows starts and the data is exported. Synchronization (upload) is performed according to the settings of Evernote for Windows.

  • Page 309: Exporting To Google Docs

    Exporting to Google Docs When .NET Framework 3.0 is installed, you can export the selected data to Google Docs as PDF files. For details about Google Docs, refer to the Google Docs Web site. This function is not available in a proxy environment that requires authentication upon connecting to the Internet.
  • Page 310 Chapter 8 Exporting to a Cloud Service/Mobile Device When the data is selected by the procedure (2), the following window appears: If the computer is shared, selecting the [Save user account information] checkbox enables other users to log in to Google Docs, because your account information will be filled in from the next time.
  • Page 311 Click the [OK] button. PDF file creation starts. When the data is selected by the procedure (1), the following window appears: When the data is selected by the procedure (2), the following window appears: When the data is selected by the procedure (3), the following window appears: | 311 Rack2-Filer User's Guide...
  • Page 312 Chapter 8 Exporting to a Cloud Service/Mobile Device When PDF file creation is completed, exporting starts and the following window appears: When data exporting is completed, the following window appears: To check the exported PDF files, start the Web browser and log in to Google Docs.

  • Page 313: Exporting To Salesforce Chatter

    Exporting to Salesforce Chatter When .NET Framework 3.0 is installed, you can export the selected data to Salesforce Chatter as PDF files. This function is not available in a proxy environment that requires authentication upon connecting to the Internet. Select the data to be exported using one of the following procedures: (1) Selecting a binder and exporting it (2) Exporting a page (3) Exporting a stack...
  • Page 314 Chapter 8 Exporting to a Cloud Service/Mobile Device Configure the settings in the [Export to Salesforce Chatter - Options] dialog box. When the data is selected by either of the procedure (1) or (3), the following window appears: When the data is selected by the procedure (2), the following window appears: 314| Rack2-Filer User's Guide...
  • Page 315 If the computer is shared, selecting the [Save user account information] check box enables other users to log in to Salesforce Chatter. For this reason, do not select the [Save user account information] check box on this dialog box. Click the [OK] button. PDF file creation starts.
  • Page 316 Chapter 8 Exporting to a Cloud Service/Mobile Device When PDF file creation is completed, the [Export to Salesforce Chatter] dialog box appears. Click the [Change] button. The [Export to Salesforce Chatter - Posting] dialog box appears. Specify the post destination and method, and click the [OK] button.

  • Page 317: Exporting To Sugarsync

    Click the [Post] button. The posting process starts and the following window appears. When posting is completed, the following window appears. To check the posted PDF files, start the Web browser and log in to Salesforce, or use the dedicated application. Exporting to SugarSync When SugarSync Manager for Windows is installed, you can export the selected data to SugarSync as PDF files.
  • Page 318 Chapter 8 Exporting to a Cloud Service/Mobile Device (1) Selecting a binder and exporting it (2) Exporting a page (3) Exporting a stack For details on each procedure, refer to "8.1 Selecting Data to Be Exported" (Page 302). Configure the settings in the [Export to SugarSync - Options] dialog box.
  • Page 319 By clearing the [Show preview] checkbox, the [Export to SugarSync] dialog box is not displayed, and the file is exported to SugarSync. Click the [OK] button. PDF file creation starts. When the data is selected by the procedure (1), the following window appears: When the data is selected by the procedure (2), the following window appears:...
  • Page 320 Chapter 8 Exporting to a Cloud Service/Mobile Device When PDF file creation is completed, the [Export to SugarSync] dialog box appears. Check the file name and export folder and click the [Save] button. By default, the following SugarSync folder is set as the destination folder (From the next time, the folder previously used will be displayed): •...

  • Page 321: Exporting To Mobile

    Exporting to Mobile When .NET Framework 3.0 is installed, you can export the selected data as PDF files to a mobile device such as a tablet device or smart phone. You need to have ScanSnap Connect Application installed on the mobile device in order to use this function.
  • Page 322 Chapter 8 Exporting to a Cloud Service/Mobile Device Check the contents of the window and click the [OK] button. The [Rack2 Mobile Link - Basic] dialog box appears. • When the [Start up Rack2 Mobile Link when you log on] checkbox is selected on this dialog box, Rack2 Mobile Link automatically starts up at next logon.
  • Page 323 • The port number does not need to be changed unless the specified port number has already been used. • If the password set in the computer is changed, the same password must be entered in the mobile device. • If the computer is shared, an unrelated user may connect a mobile device to it.

  • Page 324: Rack2 Mobile Link Icons And The Right-Click Menu

    Chapter 8 Exporting to a Cloud Service/Mobile Device Specify the password and other settings for using a mobile device with Rack2-Filer and click the [OK] button. "Rack2 Mobile Link" starts and the icon ( ) appears on the taskbar. Once you perform this step, you do not need to perform it from the next time.
  • Page 325 Status Icon Rejected • When the operating system is Windows 7, clicking on the taskbar displays the Rack2 Mobile Link icon. To always display the Rack2 Mobile Link icon on the taskbar, drag and drop the Rack2 Mobile Link icon onto the taskbar.
  • Page 326 Chapter 8 Exporting to a Cloud Service/Mobile Device Item Function The [Rack2 Mobile Link - Basic] dialog box appears. Set Rack2 Mobile Link settings and basic settings Settings for connecting a mobile device. If the status of the Rack2 Mobile Link icon is "Standby", "Sending", or "Sending error", this item is disabled.

  • Page 327: Exporting To Mobile

    Exporting to mobile Confirm that Rack2 Mobile Link is activated and start ScanSnap Connect Application on the mobile device. When the destination is found, the password entry dialog box appears on the mobile device. If [Port number] in the [Rack2 Mobile Link - Basic] dialog box described in the procedure (3) of "...
  • Page 328 Chapter 8 Exporting to a Cloud Service/Mobile Device When the data is selected by either of the procedure (1) or (3) described in "8.1 Selecting Data to Be Exported" (Page 302), the following window appears: When the data is selected by the procedure (2) describe in "8.1 Selecting Data to Be Exported"...
  • Page 329 When the [Wait until the [Send] button is clicked] checkbox on the [Rack2 Mobile Link - Basic] dialog box is selected, clicking the [Send] button on the [Rack2 Mobile Link] dialog box starts the file sending process. After the sending process completes, the dialog box should be similar to the following.
  • Page 330 Chapter 8 Exporting to a Cloud Service/Mobile Device • When the [Send] button is not shown, the available PDF files are automatically sent to the mobile device that is connected to the computer. • These items are disabled before a file is sent, when a file is being sent, or when sending a file fails.

  • Page 331: Solutions To Problems

    Solutions to problems The mobile device cannot be connected. Check the following: • Basic setup (e.g. network setting) • Mobile linkage setup • Status of application for mobile linkage • Basic setup (e.g. network setting) Is the mobile device connected to wireless LAN? •...
  • Page 332 Chapter 8 Exporting to a Cloud Service/Mobile Device Is "Rack2 Mobile Link" blocked in Windows Firewall? Unblock "Rack2 Mobile Link" in Windows Firewall. When you start Rack2 Mobile Link, a message with an instruction for a firewall may appear. For the firewall block warning that appears after clicking the [OK] button, follow the instruction in the message.
  • Page 333 • When you clicked the [Block] button in Windows XP: 1. Select the [Start] menu - [Control Panel] - [Network Connections] - [Windows Firewall]. The [Windows Firewall] window appears. 2. Select the [Rack2 Mobile Link] checkbox in the [Programs and Services] list on the [Exceptions] tab. 3.
  • Page 334 Chapter 8 Exporting to a Cloud Service/Mobile Device Is the port number configured correctly? Check the port number for the computer and the mobile device, and specify an unused port number. • Port number (computer) 1. Check the port number specified in the [Rack2 Mobile Link - Basic] window of Rack2 Mobile Link installed in the computer.
  • Page 335 Is there a mobile device already connected? Only one mobile device can be connected to the computer. Disconnect the mobile device that is already connected, then connect your mobile device. Is there a mobile device connected from another user account? Log in to the other user account, confirm that the computer can be disconnected, and then disconnect from the mobile device.

  • Page 336: When Exporting Data To A Mobile Device

    Chapter 8 Exporting to a Cloud Service/Mobile Device When exporting data to a mobile device from a computer where Rack2-Filer and ScanSnap are installed For details about exporting data to a mobile device from a computer where Rack2-Filer and ScanSnap Manager/ScanSnap Organizer are installed, refer to the ScanSnap manual and the Scan to Mobile Help.
  • Page 337 ◇ Notes on setting up the connection When you set up the connection with a mobile device from the computer side, use the [Scan to Mobile - Basic] dialog box for ScanSnap's "Scan to Mobile". These settings are used for both Rack2-Filer and ScanSnap Manager/ ScanSnap Organizer.
  • Page 338 Chapter 8 Exporting to a Cloud Service/Mobile Device 338| Rack2-Filer User's Guide...

  • Page 339: Chapter 9 Creating A Photo Album

    Chapter 9 Creating a Photo Album This chapter describes how to create a photo album with photos and documents (such as brochures) imported to Rack2-Filer and how to use a photo album. Click the [Help] button to refer to the Help pages for the details of each item in the dialog box.

  • Page 340: Introduction To Photo Album Function

    Chapter 9 Creating a Photo Album Introduction to Photo Album Function The photo album function is used to import photos and documents to a photo binder and create an album in Rack2-Filer. This section describes the features of the photo album function and workflow of creating a photo album.

  • Page 341: Features Of Photo Album Function

    Features of photo album function You can import photos and You can import digital camera brochures using ScanSnap and data from a computer and create arrange the layout. an album. " Importing a photo and " Importing a source file paper document (such as a from a computer"...

  • Page 342: Workflow Of Creating A Photo Album

    Chapter 9 Creating a Photo Album Workflow of creating a photo album 1. Create a photo binder. (1) In the Rack2-Filer window, click (2) In the [Binder Settings] dialog box, select [Photo] as Binder Type and specify the binder title. To change the label type, click the [Label Type] button to select the label type and then click the [OK] button.
  • Page 343 2. Scan a photo or paper document (such as a brochure) with ScanSnap. (1) Display the photo binder in the Rack2-Viewer window. Double-click (2) Insert a photo or brochure into ScanSnap and press the scan button. Before scanning photos or documents, refer to the notes in "...
  • Page 344 Chapter 9 Creating a Photo Album 3. Import a source file. (1) Display the photo binder in the Rack2-Viewer window. (2) Select a source file (such as digital camera data) on the computer and drag and drop it onto the page. When importing is completed, the source file is displayed in the binder.
  • Page 345 4. Edit the page in the Rack2-Viewer window. Change the display size and position of the photos. Rearrange the photos. "• Changing the " Moving photos or display size/position of documents (in the a photo/document" same binder)" (Page (Page 358) 351) Change the font of the entered...

  • Page 346: Creating A Photo Album

    Chapter 9 Creating a Photo Album Creating a Photo Album This section describes how to create a binder dedicated for photo albums (photo binder) and import photos and documents and how to edit the imported data. Creating a photo binder The following describes how to create a binder to import photos and documents.

  • Page 347: Importing A Photo And Document

    Importing a photo and document There are two ways to import a photo/document to a created photo binder. • Importing a photo and paper document (such as a brochure) using ScanSnap • Importing a source file from a computer If a photo, or thin, bent, or torn document is directly set in the ScanSnap and scanned, the photo or document may be damaged and normal scanning may not be possible.
  • Page 348 Chapter 9 Creating a Photo Album Importing a photo and paper document (such as a brochure) using ScanSnap The following describes how to import paper documents such as photos and brochures to a photo binder. • When scanning photos and paper documents (such as brochures) to a binder using the ScanSnap, it is necessary to use Rack2-Filer with the ScanSnap.
  • Page 349 Insert a photo or paper document (such as a brochure) into ScanSnap. Open the page of the photo binder to which you want to import the photo/document. Setting a default layout before importing photos or documents eliminates the need to change the layout after importing them. For details about setting a default layout, refer to "...
  • Page 350 Chapter 9 Creating a Photo Album You can import photos and paper documents (such as brochures) into the WorkArea using ScanSnap with Rack2- Filer. For the procedure to import documents to the WorkArea, refer to the following: • "WorkArea Help" - "Scanning documents using the ScanSnap"...

  • Page 351: Editing A Page

    JPG, JPEG: JPEG format TIF, TIFF: TIFF format (Including multiple pages. Excluding ZIP compression format.) WMF: Windows metafile PSD: Photoshop 3.0 format PNG: Portable Network Graphics format TGA: Truevision TARGA format PCD: Photo CD format FPX: FlashPix format PDF: PDF files exported from Rack2-Filer or imported using the ScanSnap (Other PDF files associated with applications with printing functions are also supported)
  • Page 352 Chapter 9 Creating a Photo Album Moving photos or documents (into another binder) This section describes how to move move photos or documents displayed in the Rack2-Viewer window into another binder. There are two ways to move the photos or documents into another binder. •...
  • Page 353 • Using WorkArea to move the photos or documents 1. Click . Or right-click on the page and select [Photo/Document Selection Mode]. The "selection mode of photos, documents and comments" is switched to 2. Right-click on a photo or document to be moved and select [Move Photo or Document to WorkArea].
  • Page 354 Chapter 9 Creating a Photo Album The photo or document is moved from the WorkArea to the destination binder. • When photos or documents are moved, comments that are set for them are also moved. • When photos or documents are moved, their borders and comments are also carried over.
  • Page 355 2. Select a layout pattern and click the [OK] button. • You can set a default layout before importing photos or documents. Setting a default layout before importing photos or documents eliminates the need to change the layout after importing them. For details about setting a default layout, refer to "...
  • Page 356 Chapter 9 Creating a Photo Album 2. Select a color and click the [OK] button. You can set a default background color before importing photos or documents. Setting a default before importing photos or documents eliminates the need to change the background color for each page after importing them.
  • Page 357 • You can also change the background color of more than one sheet by specifying multiple sheets. 1. Select the sheets for which to change the background color using the multi-sheet selection procedure. For details about the multi- sheet selection procedure, refer to "7.33 Specifying Multiple Sheets"...

  • Page 358: Editing A Comment

    Chapter 9 Creating a Photo Album • Rotating a photo/document Right-click on a photo or document and select [Right Rotated], [Half Rotated] or [Left Rotated]. • Changing the display size/position of a photo/document Select a photo or document and change the display size or move by dragging and dropping it.
  • Page 359 2. Enter text as a comment. After entry is finished, click on the page to confirm the text. Up to 500 characters can be entered for a comment. • Deleting a comment After checking that the comment field is not in entry mode, right-click on the comment and select [Delete].
  • Page 360 Chapter 9 Creating a Photo Album After checking that the comment field is not in entry mode, right-click on a comment and select [Font]. The [Font] dialog box appears. 2. Configure the settings and click the [OK] button. • Setting the border for a comment After checking that the comment field is not in entry mode, right-click on a comment and select [Border].
  • Page 361 The photo or document is copied to the clipboard. Photos and documents cannot be copied by selecting them and clicking • If there is already a photo or document on the clipboard, a message will be displayed to confirm whether to overwrite the existing one. •...
  • Page 362 Chapter 9 Creating a Photo Album 3. Click the [OK] button. The photo or document is copied to the WorkArea. • When photos or documents are copied, comments that are set for them are also copied. • When photos or documents are copied, their borders and comments are also carried over.

  • Page 363: Exporting Photos Or Documents From A Photo Binder

    Exporting photos or documents from a photo binder You can save the photos or documents imported to binders as JPEG or PDF files. There are two ways to save photos or documents. • Selecting a photo or document and saving it •...

  • Page 364: Selecting Multiple Photos Or Documents And Saving Them

    Chapter 9 Creating a Photo Album Right-click on the photo or document and select [Export Photo or Document]. The [Save as] dialog box appears. Specify the save location, file name and file type, and click the [Save] button. Selecting multiple photos or documents and saving them You can save photos or documents across multiple pages at once.
  • Page 365 The dialog box displayed differs according to the selected file type. • JPEG 24bit Color The [Browse For Folder] dialog box appears. • PDF The [Save as] dialog box appears. Specify the storage location and file name, and click the [OK] or [Save] button.

  • Page 366: Notes For Using Photo Binder

    Chapter 9 Creating a Photo Album Notes for Using Photo Binder When you use a photo binder, there are operations that require caution or that cannot be performed. Operations that require caution Importing and exporting a binder • A photo binder can be exported only in "Rack2 Binder (*.rk2)" format or "Rack2 Binder with embedded Viewer (*.exe)"...
  • Page 367 Editing a sheet • When a sheet is moved into a normal binder, the sheet is imported as a normal binder sheet. (*1) " Moving sheets into another binder" (Page 242) • When a sheet is moved to the WorkArea, data is moved in units of photos or documents.

  • Page 368: Operations That Cannot Be Performed

    Chapter 9 Creating a Photo Album Creating Key Text Blocks by OCR • When creating key text blocks by OCR, the text recognition rate achieved will be different according to the size of the photos and documents allocated on the page. When the size of the photo or document is small, the text recognition rate is low.
  • Page 369 Searching • Extracting text during import • Highlighting search results Editing a sheet • Deleting sheets on one side Using a source file • Importing a source file Using an Unread Files page • Displaying an Unread Files page Using ScanSnap data •...
  • Page 370 Chapter 9 Creating a Photo Album 370| Rack2-Filer User's Guide...

  • Page 371: Chapter 10 Other Functions

    Chapter 10 Other Functions This chapter describes other functions of Rack2-Filer. | 371 Rack2-Filer User's Guide...

  • Page 372: Sending Data From Other Applications

    Chapter 10 Other Functions 10.1 Sending Data from Other Applications Data can be sent from the print menu of other applications. This operation is similar to that of printing using Rack2-Filer. Start another application (such as Word) and select "Print" from the menu.
  • Page 373 Configure the settings. • Paper Size Choose the size of paper for printing. The option may not be available for some applications. • Orientation Choose portrait or landscape printing. The option may not be available for some applications. • Color Set the print color to black&white or color.
  • Page 374 Chapter 10 Other Functions Click the [OK] button. Returns to the [Print] dialog box. Click the [OK] button. The [Binder Selection] dialog box appears. The display order of the [Binder List] in the [Binder Selection] dialog box may be different from that of the binders in the cabinet.
  • Page 375 • For a LibRoot folder that is not shown in the Rack2-Filer window, [Hidden] is displayed before the LibRoot Alias. • For a card binder, [CARD] is displayed before the title. • For a photo binder, [Photo] is displayed before the title. Data is added to the specified binder.

  • Page 376: Inserting Files Using Rack2 Folder Monitor Software

    Chapter 10 Other Functions 10.2 Inserting Files using Rack2 Folder Monitor Software With Rack2 Folder Monitor Software, you can add files to a binder or to the WorkArea (configured in advance) by dragging them to the desktop icon (Rack2 Folder Monitor Software icon) without opening the Rack2-Viewer window. In addition, you can set a folder, and the files copied or moved to the folder can be added to the binder automatically.

  • Page 377: Installing Rack2 Folder Monitor Software

    Installing Rack2 Folder Monitor Software Insert the setup CD-ROM into the CD-ROM drive. Insert The Rack2-Filer setup main window appears. Click the [Install Rack2 Folder Monitor Software] button. The installation wizard appears. Click the [Next] button. The "Show product license" window appears. | 377 Rack2-Filer User's Guide...
  • Page 378 Chapter 10 Other Functions Confirm the terms and conditions of the "Product License Agreement" by clicking the [Yes] button. If you click the [No] button, the installation will be terminated. To install "Rack2 Folder Monitor Software", you must accept the terms of the product license agreement.
  • Page 379 Select the options as necessary and click the [Next] button. The "Start Copying Files" window appears. The installation directory is set as the Rack2-Filer folder. Click the [Next] button. "Rack2 Folder Monitor Software" is installed. The "InstallShield Wizard Completed" window appears upon completion of installation.

  • Page 380: Uninstalling Rack2 Folder Monitor Software

    Chapter 10 Other Functions Uninstalling Rack2 Folder Monitor Software On the [Start] menu, click [Control Panel]. The control panel is displayed. Click [Uninstall a program]. The [Uninstall or change a program] dialog box appears. Select "Rack2 Folder Monitor Software" from the list of installed programs.
  • Page 381 When the operating system is Windows 7, clicking on the taskbar displays the Rack2 Folder Monitor Software program icon ( The "Rack2 Folder Monitor Software Setting Dialog" window appears. Configure the settings. | 381 Rack2-Filer User's Guide...
  • Page 382 Chapter 10 Other Functions • [Select to activate this folder monitoring schema] Used to activate this monitor setting. • Monitor Name Used to set a name in the monitoring settings. • Monitored Folder Used to select the monitored folder. Click the [Browse] button to open the [Browse For Folder] dialog box, and select a folder from the list.
  • Page 383 Settings that have been added or changed will not become valid immediately, even if they are reflected to the list of settings. Click the [OK] button and close the configuration window to enable the settings. • Delete files from "Success" folder after If data is successfully inserted, a copy is stored in a folder created in the "Success"...
  • Page 384 Chapter 10 Other Functions • Delete files from "Fail" folder after If data is not successfully inserted, a copy is stored in a folder created in the "Fail" folder under the monitored folder. The name of the folder created shows the date of the failure. Set the storage period of the stored file. The storage period can be set to 0 - 999 days.

  • Page 385: Importing Data

    Importing data Copy or move the files to be stored in Rack2-Filer to the monitored folder. Or drop the files on the "Rack2 Folder Monitor Software" desktop icon The files are inserted into the target binder. If successfully inserted, a file copy will be moved to the "Success" folder. If unsuccessful, a file copy will be moved to the "Fail"...
  • Page 386 Chapter 10 Other Functions • Drop the files on the icon while the Rack2-Viewer window is closed. • If you drag and drop multiple files at the same time, the order of the files stored in Rack2-Filer is random. • It is recommended that all the backup files saved in the "Success"...
  • Page 387 • When importing password-protected Microsoft Office files, a password input dialog box appears. Entering the password and clicking the [OK] button imports the file. However, when the password input dialog box is displayed, Rack2 Folder Monitor Software cannot import files. Therefore, password protection is not recommended.
  • Page 388 Chapter 10 Other Functions 388 | Rack2-Filer User's Guide...

  • Page 389: Chapter 11 Rack2-Filer Backup & Restore Tool

    Chapter 11 Rack2-Filer Backup & Restore Tool This chapter describes how to backup and restore data. Rack2-Filer Backup & Restore Tool allows you to backup libraries, cabinets, and binders, and to restore binders from the backed up data. The data in the WorkArea can also be backed up and restored. •...

  • Page 390: Launching/Closing Rack2-Filer Backup & Restore Tool

    Chapter 11 Rack2-Filer Backup & Restore Tool 11.1 Launching/Closing Rack2-Filer Backup & Restore Tool This section describes how to launch and close Rack2-Filer Backup & Restore Tool. Launching Rack2-Filer Backup & Restore Tool On the [Start] menu, point to [All Programs], and then select [Rack2-Filer] - [Backup &...

  • Page 391: Opening The Backup Settings Window

    11.2 Opening the Backup Settings Window This section describes how to open the backup settings window. The backup target and backup destination can be set in the backup settings window. On the [Rack2-Filer Backup & Restore Tool] dialog box, click the [Backup] tab.
  • Page 392 Chapter 11 Rack2-Filer Backup & Restore Tool Item Description Target LibRoot folder name set in Rack2-Filer. LibRoot Path LibRoot folder path set in Rack2-Filer. Backup To Target path to save backup data Last Backup The last backup date The last backup result shows in either of the following: Result OK (Succeeded), NG (Failed), or -- (Not complied with) Select the target LibRoot folder to be backed up.

  • Page 393: Adding A Backup Schema

    11.3 Adding a Backup Schema This section describes how to add a backup schema (backup target and backup destination). On the [Rack2-Filer Backup & Restore Tool] dialog box, click the [Backup] tab. The menu on the [Backup] tab appears. Select the LibRoot folder in which the data to be backed up is stored for "Target LibRoot".
  • Page 394 Chapter 11 Rack2-Filer Backup & Restore Tool Item Description "Backup all If checked, all libraries and cabinets will be Libraries and backed up. Cabinets" checkbox Shows libraries in the list. W h e n s e l e c t i n g t h e d e s i r e d l i b r a r y Library List checkbox, all cabinets in that library will be backed up.
  • Page 395 Select the backup items. To back up and restore all data in the LibRoot folder at once, check "Backup all Libraries and Cabinets". In this case, all the data in the LibRoot folder can also be restored from the backed up data. When restoring a binder in the selected library or cabinet, restoration is performed in units of binders.
  • Page 396 Chapter 11 Rack2-Filer Backup & Restore Tool • Backup can be performed in units of LibRoot folders, libraries, or cabinets. • If "Backup all Libraries and Cabinets" is checked, libraries and cabinets added after the setup are also backed up. •...

  • Page 397: Running A Backup Schema

    11.4 Running a Backup Schema This section describes how to run backup. On the [Backup] tab, click the [Backup Now] button. The [Confirm Backup] dialog box appears. Item Description [Yes] button Starts backup processing. [No] button Returns to the backup setting window. "Shutdown the If checked, computer will be shutdown computer after the...
  • Page 398 Chapter 11 Rack2-Filer Backup & Restore Tool • If the binder is opened or edited, when clicking the [Run Selected Backup Schema Now] button, the following message appears and backup cannot be executed. In this case, close Rack2-Filer, and then click the [Run Selected Backup Schema Now] button to run backup.

  • Page 399: Opening The Restore Window

    11.5 Opening the Restore Window This section describes how to open the restore window. On the [Rack2-Filer Backup & Restore Tool] dialog box, click the [Restore] tab. The menu on the [Restore] tab appears. Item Description Shows the restore folder path of a selected row. The Restore From data in the folder displayed is used for restoration.
  • Page 400 Chapter 11 Rack2-Filer Backup & Restore Tool Item Description Shown when all libraries have been backed up. "Restore all Libraries" Checked when all cabinets of all libraries are to be checkbox restored. Shown when the "Restore all Libraries" checkbox is selected.

  • Page 401: Restoring The Data In Libroot Folder

    11.6 Restoring the Data in LibRoot Folder This section describes how to restore all backed up data in LibRoot folder at once. On the [Rack2-Filer Backup & Restore Tool] dialog box, click the [Backup] tab. Select "Restore all Libraries and Cabinets" and specify the folder to which data should be restored in "Restore To".

  • Page 402: Restoring A Specified Binder

    Chapter 11 Rack2-Filer Backup & Restore Tool 11.7 Restoring a Specified Binder This section describes how to restore a specified backed up binder. On the [Rack2-Filer Backup & Restore Tool] dialog box, [Restore] tab, select a backup target from the list. The folder path is displayed in "Restore From".
  • Page 403 Click the [Select Binder to Restore Now] button. The [Select Binder to Restore Now] dialog box appears. Item Description Select a backed up Backed up libraries, cabinets, and binders are binder shown in tree structure. Restore to the Shows the current configuration of Rack2-Filer. following cabinet [Restore Now] button Used to restore a file.
  • Page 404 Chapter 11 Rack2-Filer Backup & Restore Tool Select the backed up binder to be restored. • "Backup Tree" under "Select a backed up binder" has the library and cabinet name at the time of being backed up. • Binders for which backup failed are not shown. •...
  • Page 405 Select the cabinet as restore destination. The binder name displayed cannot be selected. Click the [Restore Now] button. A confirmation message appears. Click the [Yes] button. The data is restored. | 405 Rack2-Filer User's Guide...

  • Page 406: Viewing A Restored Binder

    Chapter 11 Rack2-Filer Backup & Restore Tool 11.8 Viewing a Restored Binder This section describes how to view the restored binder in the Rack2-Filer window. A label text of the restored binder is shown as "R". • The label text of a restored binder will be shown as "R". The original label text cannot be restored.

  • Page 407: Viewing The Logfile Settings Window

    11.9 Viewing the Logfile Settings Window This section describes how to view the logfile settings window. Click the [Rack2-Filer Backup & Restore Tool] dialog box, [Other] tab. The log file settings screen appears. | 407 Rack2-Filer User's Guide...
  • Page 408 Chapter 11 Rack2-Filer Backup & Restore Tool Item Description Used to specify the retaining period for logfiles. Retain logfiles for The logfile will be deleted after the retaining period. If "0" is set, the file cannot be deleted. Used to select the folder to be stored logfiles. Logfile Folder Click [Browse] to select the folder in the [Browse For Folder] dialog box.

  • Page 409: Chapter 12 Troubleshooting

    Chapter 12 Troubleshooting This chapter gives solutions to problems that arise during the use of Rack2- Filer. | 409 Rack2-Filer User's Guide...
  • Page 410 Chapter 12 Troubleshooting [Problem] The "Raku2 ImageWriter could not be installed." message appears when Rack2-Viewer was installed. Also, files with the exception of image files cannot be imported. Follow the steps below to install the "Raku2 ImageWriter" (The names of the buttons and options may vary according to operating systems).
  • Page 411 [Problem] Sheets are always scanned under the same conditions (scan pages, colors, resolution, etc.) when using a scanner (TWAIN compatible). On the Rack2-Viewer Window [Rack2-Viewer Settings] dialog box, select [Display driver screen] in the [Scanner Insertion] tab. After this is selected, when a scan is performed, the driver screen will appear on which you can set conditions for scanning.
  • Page 412 Chapter 12 Troubleshooting [Problem] When scanning a photo with the ScanSnap, there is a margin around the scanned image and the imported image is small. Import the photo after editing the photo to a suitable size in ScanSnap Organizer. 1. Import a photo to ScanSnap Organizer. For the importing procedure, refer to the ScanSnap manual.
  • Page 413 [Problem] File cannot be imported. The application that created the target file is still running. Exit the application before importing the file. [Problem] The files are imported too slowly. Perform either of the steps below in the Rack2-Viewer window. • Set the "Page Resolution" to a lower resolution (200 dpi recommended) in the [Page Insertion] tab of the [Rack2-Viewer Settings] dialog box.
  • Page 414 Chapter 12 Troubleshooting [Problem] When a Microsoft Excel file (.xls) is imported, a single sheet spans two pages. Change the settings of Microsoft Excel with the following steps, and import the file again. 1. Open the Excel file. 2. Select [Print] from the [File] menu. 3.
  • Page 415 [Problem] When a PDF file is imported, part of the file is not imported. If the length of the imported PDF file is greater than the length of an A4 sheet, the part of the file not within the A4 size may be left out. To import a PDF file longer than A4 size, import according to the following procedure.
  • Page 416 Chapter 12 Troubleshooting [Problem] After files were imported automatically using Rack2 Folder Monitor Software, they were not stored in the binder. Check the monitored folder. If a copy of the file is not moved to the "Success" folder and remains with the source file, open the Rack2 Folder Monitor Settings window and confirm that the "(Select to activate this monitor setting)"...
  • Page 417 [Problem] Even though an original file (a source file) was changed, data was not changed. Close the application used to edit the file if it is open. Stop the background mode if the application used to edit the object is set to background mode.
  • Page 418 Chapter 12 Troubleshooting [Problem] The data conversion to Microsoft Word/Excel/PowerPoint is extremely bad. Check that pages be to output to Microsoft Word/Excel/PowerPoint are the following types: - Pages are not scanned using the ScanSnap. - Pages are not saved for Rack2-Filer version 4.0 or later. - Pages inserted when the ScanSnap setting [Generate one PDF file per {x} page(s)] is "ON".

  • Page 419: Chapter 13 Messages

    Chapter 13 Messages This chapter describes the messages shown during the use of Rack2-Filer and how to deal with them. | 419 Rack2-Filer User's Guide...

  • Page 420: Rack2-Filer Window Messages

    Chapter 13 Messages 13.1 Rack2-Filer Window Messages The following section describes the main messages shown during operation of the Rack2-Filer window, and related solutions. This binder was created with a later version of Rack2-Filer, therefore information that is not supported by the current version of Rack2- Filer may not be displayed and all functions may not be available.
  • Page 421 Cannot process operation because this binder was created with a newer version/higher level of Rack2-Filer. Solution The binder was created with a newer version/higher level of Rack2-Filer, and uses functions that are not supported by your version of Rack2-Filer. Check for available Update Packs, and update the program.
  • Page 422 Chapter 13 Messages Do you want to copy the photo or document data saved in the photo binder to WorkArea? Note that the following information will not be copied: - Divider sheets - Blank pages - Key text blocks - Annotations (sticky notes, highlight, hyperlinks, stamps) Solution When photos or documents are moved from a photo binder to the WorkArea, the following information is removed.
  • Page 423 Unable to export pages because the selected binder does not have valid pages. Solution The selected binder does not have a page that can be exported. The following pages cannot be exported to a cloud service or mobile device. • Contents pages •...
  • Page 424 Chapter 13 Messages The library name you entered already exists. Enter other name, and try again. Solution Enter another name as library name. Select a binder. Solution Select a binder and try again. Program encountered an error while operating the binder. This may be due to the following reasons.
  • Page 425 No LibRoot folders are set to be shown. Check the settings. Solution You cannot set all LibRoot folders to be hidden. [Show contents of the LibRoot] must be selected for at least one LibRoot folder. Program error. Restart the system and try again. Solution Restart the system and try again.
  • Page 426 Chapter 13 Messages Cannot search because binder(s) was created with a newer version/ higher level of Rack2-Filer. Solution Cannot search because the binder was created with a newer version/higher level of Rack2-Filer, and uses functions that are not supported by your version of Rack2-Filer. Check for available Update Packs, and update the program.

  • Page 427: Rack2-Viewer Window Messages

    13.2 Rack2-Viewer Window Messages The following section describes the main messages shown during operation of the Rack2-Viewer window, and related solutions. Program encountered error while printing. Solution Close the program and print again. Program encountered error while zooming. Solution Close the program and zoom again. Program encountered error while copying.
  • Page 428 Chapter 13 Messages No more photo or document data can be added to the page. Move or delete the photo or document data currently on the page or add a new page before moving additional data. Solution The photos or documents cannot be moved because the maximum data capacity of the destination page is reached.
  • Page 429 Unable to export pages because all the selected pages are password-protected or print-restricted. Solution The selected binder does not have a page that can be exported. The password-protected/print-restricted pages cannot be exported to a cloud service or mobile device. Select a page that can be exported and try again. Unable to move to the specified location.
  • Page 430 Chapter 13 Messages Do you want to move the photo or document data to WorkArea? When the data is moved, the following information will be deleted: - Divider sheets - Blank pages - Key text blocks - Annotations (sticky notes, highlight, hyperlinks, stamps) Solution When photos or documents are moved from a photo binder to the WorkArea, the following information is removed.
  • Page 431 Program encountered error during operation. Try again. Solution Try the following. • Close any unnecessary programs, or restart the system, and try again. • Uninstall, and then re-install Rack2-Filer. The selected sheet(s) is associated with source file. Requested operation is impossible to be processed on a part of source file. To continue, scope of this operation will be changed to all sheet(s) associated with the source file.
  • Page 432 Chapter 13 Messages The selected sheet(s) are password-protected or print restricted, or only the divider sheet(s) has been selected. Page allocation cannot be performed. Solution There is no allocatable sheet in the selected sheet(s). The following cannot be allocated: • Divider sheets •...
  • Page 433 Cannot add because the destination binder was created with a newer version/higher level of Rack2-Filer. Select another binder. Solution Cannot search because the binder was created with a newer version/higher level of Rack2-Filer, and uses functions that are not supported by your version of Rack2-Filer. Check for available Update Packs, and update the program.
  • Page 434 Chapter 13 Messages Program encountered error while modifying source file. Solution Close Rack2-Viewer and modify the source file again. Program encountered an error while operating the binder. This may be due to the following reasons. - Cabinet cannot be found - Network has been cut - Not enough disk capacity - A read-only LibRoot folder has been specified...
  • Page 435 The necessary files do not exist. Reinstall Rack2-Viewer. Solution Rack2-Viewer may not be installed normally. Uninstall, and then re-install Rack2-Viewer. Program failed to write to data file. Check that sufficient free disk space is available, and that the output directory and file are not write-protected.
  • Page 436 Chapter 13 Messages • Check if the file is write-protected. To check if the file is write-protected, select [Properties] from the menu that appears by right-clicking the file. If "Read-only" of "Attributes" in the [General] tab is selected, clear it. Program encountered error while saving data file.
  • Page 437 Program encountered error while reading or inputting files. Check file contents and amount of free disk space, and try again. Solution Check the following, and read the file again. • The file can be accessed • The file is not opened by other applications •...
  • Page 438 Chapter 13 Messages Program could not save data file because the maximum number of pages (xxx) has been reached. Reduce the number of pages and try again. Solution Delete unnecessary pages so that the number of pages does not exceed the maximum after import, and import again. For xxx, the maximum number of pages selected in "Max Binder Size"...
  • Page 439 Highlight, hyperlink, sticky or stamp could not be added, as the total number of such items on this page has already reached the maximum allowed (10). Delete any unnecessary highlights, hyperlinks, stickies and stamps, and try again. Solution Up to ten annotations (sticky notes, highlights, hyperlinks, or stamps) in total can be added per page.
  • Page 440 Chapter 13 Messages Program could not continue to process due to insufficient memory. Please close other applications and try again. Solution Close any unnecessary applications, and try again. Resource file could not be found. Uninstall Rack2-Filer, reinstall, and try again. Solution The necessary file for running Rack-2 Filer could not be found.
  • Page 441 Raku2 ImageWriter is processing job. Please wait until the job is completed, and try again. Solution If another binder is importing files, wait until the importing process is completed and try again. If this error message appears even though no other binders are importing files, Raku2 ImageWriter may have closed abnormally.

  • Page 442: Rack2-Workarea Window Messages

    Chapter 13 Messages 13.3 Rack2-WorkArea Window Messages The following section describes the main messages shown during operation of the Rack2-WorkArea window, and related solutions. The specified pages could not be retrieved because the number of specified pages exceeds the maximum number of pages that can be retrieved at a time (1000 pages).
  • Page 443 Could not find some pages of the source file. The file may have been deleted or moved after it was inserted. Do you wish to continue? Solution When sending an e-mail with source files specified as attachment files, a page for which no source file could be found was detected.
  • Page 444 Chapter 13 Messages Cannot select because this binder was created with a newer version/ higher level of Rack2-Filer. Select another binder. Solution The binder was created with a newer version/higher level of Rack2-Filer, and uses functions that are not supported by your version of Rack2-Filer.
  • Page 445 Could not process operation as there is not enough free system memory. Close any unecessary programs, or restart the system, and try again. Solution Close any unnecessary programs, or restart the system, and try again. Cannot print as pages from the specified print range do not exist. Check that the specified pages are not password/print protected or blank pages.
  • Page 446 Chapter 13 Messages The selected sheet(s) is associated with source file. Requested operation cannot be processed on part of a source file. To continue, scope of this operation will be changed to all sheet(s) associated with the source file. Do you want to continue? Solution To move the source file and all the related pages, click the [Yes] button.
  • Page 447 Target pages of selected stack for marked text cropping do not exist. (Pages were not scanned with ScanSnap or are password protected or print-restricted.) Solution Check the following. • If pages shown in the selected stack are scanned with ScanSnap. Clicking and selecting [Show ScanSnap Mark] displays the ScanSnap mark at the bottom of pages...
  • Page 448 Chapter 13 Messages Cannot delete selected pages with source files because source files are password protected or print-restricted for the selected stack. Solution Source files attached to pages from password protected or print-restricted PDF file cannot be deleted. The selected stack does not contain source data which can be deleted.
  • Page 449 The selected stack will be imported to the photo binder as photo or document data. When the stack is imported, the following information will be deleted: - Divider sheets - Blank pages - Key text blocks - Annotations (sticky notes, highlight, hyperlinks, stamps) Note that the pre-import state can be restored by executing [Undo].
  • Page 450 Chapter 13 Messages Program encountered error while saving data. Check disk status (space, attributes, connectivity), and run again. Solution Check the following. • The WorkArea storage location has enough free disk space. • Write permission exists for the WorkArea storage location. •...
  • Page 451 Program encountered an error while operating the binder. This may be due to the following reasons. - Cabinet cannot be found - Network has been cut - Not enough disk capacity - A read-only LibRoot folder has been specified Check that cabinet exists, the network environment, and status of the LibRoot folder (existence, attributes).
  • Page 452 Chapter 13 Messages Program failed to import file(s). Check file contents and amount of free disk space, and try again. Solution Check the following, and import the file again. • The file can be accessed • The file is not opened by other applications •...
  • Page 453 Data is being updated. Operation cannot be performed. Please wait, and try again later. Solution Please wait, and try again later. The page to be added was created with a later version of Rack2-Filer, therefore the binder will update and all functions may not be available.
  • Page 454 Chapter 13 Messages Specified file is currently not supported. Solution The file format is not supported, or the print function does not exist in the related application. For Rack2-Filer, the image formats supported are: BMP: Windows and OS/2 bitmap PCX: Zsoft format (single page) JPG, JPEG: JPEG format...
  • Page 455 Cannot access WorkArea folder. Check the status of the specified folder. To check the WorkArea folder, select [Settings] from the [Edit] menu to show the [Rack2-Viewer Settings] dialog box, and then select the [WorkArea] tab. Solution Check the following: • A WorkArea folder exists •...
  • Page 456 Chapter 13 Messages 456 | Rack2-Filer User's Guide...

  • Page 457: Index

    Index Numbers moving ........119 rearranging ....... 122 2-page spread mode ..... 176 searching ......136 cabinet adding a highlight to a page ..187 creating ........94 adding a sticky note to a page ..185 deleting ........98 adding an image imported from rearranging .......
  • Page 458 ...... 171 library .......... 88 flipping the pages one by one ..170 Creating (photo binder) ....346 FUJITSU fi series scanner Creating a photo binder ....346 with TWAIN driver ....158 cutting sheets ......... 242 458 |...
  • Page 459 restoring the data ..... 401 setting ......... 84 Google Docs ........309 messages Rack2-Filer window ....420 hardware environment ....40 Rack2-Viewer window ....427 highlight search results ....214 Rack2-WorkArea window ..442 highlighting search result ....212 Mobile link ........
  • Page 460 Index pasting ........267 Rack2-WorkArea window ..27 printing ........215 closing ........64 rotating 90 degrees ....173 launching ........62 rotating a display ...... 179 messages ......... 442 searching ........211 window structure ......35 setting a hyperlink ....189 rearranging cabinets .....
  • Page 461 setting a search string ....209 settings whether to highlight search viewing a restored binder ....406 results ........214 viewing the logfile settings sheet ........... 9 window ........407 copying ........248 deleting ........237 pasting ........252 rearranging ....... 234 window mode software environment ......
  • Page 462 Index 462 | Rack2-Filer User's Guide...
  • Page 463 Rack2-Filer User's Guide P2WW-2613-01ENZ0 Issue date September 2011 Issued by PFU LIMITED • The contents of this manual may be revised without prior notice. • PFU LIMITED assumes no liability for damages to third party copyrights or other rights arising from the use of any information in this manual.

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