Page 1 Facsimile Guide Facsimile Guide Please read this guide before operating this equipment. After you finish reading this guide, store it in a safe place for future reference.
Page 2 imageRUNNER 2010F Facsimile Guide...
Page 3: Manuals For The Machine
Manuals for the Machine The manuals for this machine are divided as follows. Please refer to them for detailed information. The manuals supplied with optional equipment are included in the list below. Depending on the system conﬁguration and product purchased, some manuals may not be needed. Guides with this symbol are PDF manuals included on the Guides with this symbol are printed manuals.
Page 4: How This Manual Is Organized
How This Manual Is Organized Chapter 1 Before You Use the Fax Functions Chapter 2 Speed Dialing Chapter 3 Basic Sending Chapter 4 Additional Sending Features Chapter 5 Receiving Documents Chapter 6 Memory Features Chapter 7 Relay Broadcasting Chapter 8 Confidential Mailboxes Chapter 9 Using Polling...
Page 5 Includes report samples, the speciﬁcations of the fax functions of this machine, and the index. • Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. • However, as we are constantly improving our products, if you need an exact speciﬁcation, please contact Canon.
Page 6: Table Of Contents
Contents Preface ............xi How to Use This Manual .
Page 7 Group Dialing ..........2-21 Access Code Dialing .
Page 8 Sequential Broadcasting to More Than One Location ....4-11 Printing the Multi TX Report........4-13 Sending Documents at a Preset Time .
Page 9 Printing a Document Received in Memory......6-12 Resending a Document after an Error ......6-12 Sending a Document in Memory to a Different Destination .
Page 10 Polling to Receive at a Preset Time ....... . .9-12 Preset Time Polling Box Settings Table .
Page 11 Activity Reports ..........12-7 Printing the Activity Report .
Page 12: Preface
Preface Thank you for purchasing the Canon imageRUNNER 2010F. Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
Page 13: Illustrations Used In This Manual
Illustrations Used in This Manual Illustrations used in this manual are those displayed when the imageRUNNER 2010F has the optional Finisher-L1 attached to it.
Page 14: Legal Notices
If such changes or modiﬁcations should be made, you could be required to stop operation of the equipment. Users in the U.S.A. PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT A.Location Supply an suitable table, cabinet, or desk. See the Appendix of the Reference Guide for the unit's dimensions and weight.
Page 15 NOTE Canon recommends an individual line following industry standards, i.e., 2500 (Touch Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX unit without "Call Waiting" can be used with your facsimile unit. Key telephone systems are not recommended because they send non-standard signals to individual telephones for ringing, or send special codes that may cause a facsimile error.
Page 16: In Case Of Equipment Malfunction
The telephone line cable should not be reconnected or the switch turned on until the problem is completely resolved. Users should contact their local authorized Canon Facsimile Service Dealer for servicing of equipment.
Page 17: Users In Canada
IDDD (International Direct Distance Dial) line if you communicate overseas NOTE Canon recommends an individual line following industry standards such as 2500 (Touch Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX unit without "Call Waiting" can be used with your facsimile unit. Key telephone systems are not recommended because they send nonstandard signals to individual telephones for ringing, or send special codes that may cause a facsimile error.
Page 18 • Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company's inside wiring associated with a single line individual service may be extended by means of a certiﬁed connector assembly (telephone extension cord).
Page 19: Utilisation Au Canada
(si vous communiquez avec les pays étrangers) NOTE Canon vous conseille d'utiliser une ligne individuelle conforme aux normes industrielles, à savior: ligne téléphonique 2500 (pour appareil à clavier) ou 500 (pour appareil à cadran/impulsions), Il est également possible de raccorder ce télécopieur à un système téléphonique à...
Page 20 REMARQUES • Cet appareil est conforme aux Spécifications techniques des équipements terminaux de l’Industrie du Canada. Ceci est confirmé par le numéro d’enregistrement. L’abréviation IC précédant le numéro d’enregistrement signifie que l’enregistrement a été effectué sur la base de la Déclaration de conformité indiquant que le produit est conforme aux spécifications techniques du Canada.
Page 21: Trademarks
Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT.
Page 22: Before You Use The Fax Functions
Before You Use the Fax Functions CHAPTER This chapter explains what you should know before using this machine for faxing, and describes its main features. Overview of the imageRUNNER 2010F ........1-2 Main Features.
Page 23: Overview Of The Imagerunner 2010F
Overview of the imageRUNNER 2010F In addition to standard fax transmission and document copying functions, this machine offers you a variety of other features in accordance with your needs. Main Features ■ Various Fax Features • When sending, you can set the document resolution, image quality and contrast suitable to the original.
Page 24 (See the Sending Function Guide.) • If the optional Canon Super G3 FAX Expansion Kit-B1 is installed, you can set a dedicated telephone line for either outgoing or incoming fax transmissions. (See Chapter 11, “Dual Line Functions (Optional).”)
Page 25: Control Panel Parts And Functions
Control Panel Parts and Functions One-Touch Speed Dialing Panels Closed 0 A B C D E F G Counter Display Contrast Energy Saver Coded Pause/ Check Monitor Directory Dial Hook Redial Tone Line/Mail Direct TX COPY PRINT Special Features Clear Collate Reset Stop...
Page 26 Lights or blinks red when an error occurs. If the alarm lamp blinks, solve the problem by following the instructions on the LCD display. If the alarm lamp maintains a steady red light, call for your local authorized Canon dealer. Overview of the imageRUNNER 2010F...
Page 27: One-Touch Speed Dialing Panels Open
One-Touch Speed Dialing Panels Open Delayed Advanced Memory Transmission Communication Transfer Reception Delete Memory Report TTI Selector Space Reference Stack Bypass Stamp Pin Code Clear Settings a a a a Delayed Transmission key j j j j Clear key Press to set a time for delayed sending. Clears an entire entry during information registration.
Page 28: Things You Must Do Before Using This Machine
Things You Must Do Before Using This Machine After installation, you need to set up the machine to begin using the fax function. If the connection or the registered information is not correct, the machine will not function properly. Connecting the Telephone Line Before turning the power ON, connect the telephone line to the machine.
Page 29: Setting The Telephone Line Type
Setting the Telephone Line Type In order to operate your machine, you must know if your machine is connected to a touch tone or rotary pulse line. If you are not sure of the type of telephone line you have, check with your local telephone company, and if you need to change the factory default telephone line setting, follow the procedure below.
Page 30 Press [F3] (▼) or [F4] (▲) to highlight <01 TEL LINE ➞ SETTINGS> press [OK]. The TEL LINE SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <02 TEL LINE TYPE> ➞ press [OK]. The TEL LINE TYPE menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 TOUCH TONE>...
Page 31: Setting The Current Date And Time
Setting the Current Date and Time You must set the current date and time. The date and time is printed on the top of every document you send. It is also used as required for functions that have timer settings. Additional Functions Press [Additional Functions].
Page 32 Press [F2] ( ) or [F3] ( ) to select the month, day, year, and time ➞ enter the current date and time using the numeric keys. Enter the date, and time in 24-hour notation, with four digits and no space. Enter two digits for the year.
Page 33: Registering The Required Sender Information
Registering the Required Sender Information According to recent amendments to the FCC (Federal Communications Commission) rules governing the use of facsimile equipment in the United States, the following sender information must be printed on every facsimile transmission. • Your fax number •...
Page 34: Registering This Machine's Fax Number
■ Date and Time Date and time of the transmission. ■ Fax Number Your fax number. ■ Unit’s Name or Sender’s Name Select a unit’s name or a sender’s name by pressing [TTI Selector] before scanning a document for sending. ■...
Page 35 ➞ Press [F3] (▼) or [F4] (▲) to highlight <01 USER SETTINGS> press [OK]. The USER SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 TEL LINE ➞ SETTINGS> press [OK]. The TEL LINE SETTINGS menu appears. ➞...
Page 36: Registering The Unit's Name
Reset Press [Reset] to return to the Fax Basic Features screen. Registering the Unit’s Name Follow the procedure below to register the unit’s name. The unit’s name can be the name of the company or department, or a personal name. The unit’s name you register is printed as the TX Terminal ID on the document the other party receives.
Page 37: Registering The Sender Information (Tx Terminal Id)
The UNIT NAME menu appears. ➞ Enter the unit’s name using the numeric keys press [OK]. OPER SYMBOLS The unit’s name is registered, and the display returns to the USER SETTINGS menu. NOTE • The unit’s name can be up to 24 characters long. •...
Page 38 Additional Functions ➞ Press [Additional Functions] press [F3] (▼) or [F4] (▲) to ➞ highlight <03 FAX SETTINGS> press [OK]. ➞ Press [F3] (▼) or [F4] (▲) to highlight <01 USER SETTINGS> press [OK]. Each time you press (▼) or (▲), the next or previous menu option becomes highlighted.
Page 39 The transmission type settings menu appears. ➞ Press [F3] (▼) or [F4] (▲) to highlight <01 ON> press [OK]. If you do not want the TX Terminal ID printed on the documents the recipients receive, select <02 OFF> ➞ press [OK]. The TX TERMINAL ID menu appears.
Page 40: Registering Sender Names
The display returns to the TX TERMINAL ID menu. NOTE • If you selected <02 I-FAX> or <03 FTP> in step 4, the display for selecting the TTI POSITION appears. You also cannot select <TEL NUMBER MARK>. • If you set the TX TERMINAL ID to ‘01 ON’, your ID is printed on every document the other party receives.
Page 41 ➞ Press [F3] (▼) or [F4] (▲) to highlight <01 USER SETTINGS> press [OK]. Each time you press (▼) or (▲), the next or previous menu option becomes highlighted. The USER SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <03 SENDER NAME> ➞...
Page 42 Enter the sender’s name (up to 24 characters) using the ➞ numeric keys press [OK]. OPER SYMBOLS The sender’s name is registered, and the display returns to the SENDER NAME menu. NOTE • If you entered a wrong letter, use the cursor keys to go back to the position you want to correct ➞...
Page 43 Press [F3] (▼) or [F4] (▲) to highlight <01 USER TEL NUMBER> or <02 OTHER FAX NUMBERS>. ● If you selected <01 USER TEL NUMBER>: ❑ Press [OK]. The user’s telephone number is registered as the sender fax number, and the display returns to the PERSONAL SETTINGS menu.
Page 44: Registering The Sender's Fax Number
➞ Press [F3] (▼) or [F4] (▲) to highlight an e-mail account press [OK]. The display returns to the SENDER NAME REG. menu. Ω Reset Press [Reset] to return to the Fax Basic Features screen. Registering the Sender’s Fax Number Follow this procedure to register the fax number of your machine.
Page 45 Press [F3] (▼) or [F4] (▲) to highlight <05 SENDER FAX ➞ NUMBER> press [OK]. The SENDER FAX NUMBER menu appears. Press [▼] (F3) or [▲] (F4) to highlight <01 USER TEL NUMBER> or <02 OTHER FAX NUMBERS>. ● If you selected <01 USER TEL NUMBER>: ❑...
Page 46: Speed Dialing
Speed Dialing CHAPTER This chapter introduces some basic dialing features, then shows you how to set up the speed dialing keys. Speed dialing includes One-Touch Speed Dialing, Coded Speed Dialing, Group Dialing, Directory Dialing, and Access Code Dialing. After you set up your speed dialing keys, we recommend that you occasionally print a list of all telephone numbers registered in the machine, and store it for reference.
Page 47: Overview Of Speed Dialing Methods
Overview of Speed Dialing Methods Speed dialing enables you to streamline and customize dialing procedures by registering a telephone number and other important settings so you can start a document transmission while pressing only a few keys. There are ﬁve methods of speed dialing: ■...
Page 48: Setting Up Speed Dialing
Setting Up Speed Dialing This section describes how to register the most frequently used fax numbers you dial under one-touch speed dialing keys, or a coded speed dialing code. One-Touch Speed Dialing You can register up to 63 numbers for one-touch speed dialing. Each speed dialing key can contain a telephone number up to 120 digits and a name up to 16 characters.
Page 49 The display for registering a one-touch speed dialing key appears. NOTE If the optional network board is installed, <02 E-MAIL ADDRESS> and <03 FTP SERVER> are also displayed. Press [F3] (▼) or [F4] (▲) to highlight <01 TEL# REGISTRATION> ➞ press [OK]. The TEL# REGISTRATION menu appears.
Page 50 Use the numeric keys to enter the fax number (up to 120 digits (including spaces) ➞ press [OK]. OPER SYMBOLS The message <DATA ENTRY OK> appears on the screen for about two seconds, and the display returns to the TEL# REGISTRATION menu. NOTE •...
Page 51 Press [F3] (▼) or [F4] (▲) to highlight <03 OPTIONAL SETTING> ➞ press [OK]. The OPTIONAL SETTING menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK] If you selected <01 OFF>, the display returns to the TEL# REGISTRATION menu. To continue registering other numbers, repeat the procedure from step 5.
Page 52 ECM (Error Correction Mode) reduces system and line ECM TX errors during sending or receiving with another fax machine that supports ECM. If the optional Canon Super G3 FAX Expansion Kit-B1 TX LINE SELECTION is installed, you can set either telephone line for outgoing fax transmissions.
Page 53 ● If you want to select a preset time for the machine to automatically send your documents: ❑ Press [F3] (▼) or [F4] (▲) to highlight <02 TX TIME SETTING> ➞ press [OK]. ❑ Press [F3] (▼) or [F4] (▲) to highlight a preset time number (01 to 05) ➞ press [OK].
Page 54 ❑ Press [F3] (▼) or [F4] (▲) to highlight a transmission type ➞ press [OK]. <01 REGULAR TX>: Sends a document to the registered fax number, without using a subaddress or password. <02 CONFIDENTIAL TX>: Sends a document to the registered fax number using the conﬁdential mailbox feature.
Page 55 ● If you want to select an international calling setting: ❑ Press [F3] (▼) or [F4] (▲) to highlight <04 INTERNATIONAL> ➞ press [OK]. ❑ Press [F3] (▼) or [F4] (▲) to highlight a desired international long distance setting ➞ press [OK]. The display returns to the OPTIONAL SETTING menu.
Page 56 Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK]. The display returns to the OPTIONAL SETTING menu. ● If you want to select a telephone line for outgoing fax transmissions (Only when the optional Canon Super G3 FAX Expansion Kit-B1 is installed): ❑...
Page 57: Coded Speed Dialing
● If you want to select a sender name: ❑ Press [F3] (▼) or [F4] (▲) to highlight <08 SENDER NAME> ➞ press [OK]. ❑ Press [F3] (▼) or [F4] (▲) to highlight a desired sender’s name from the list ➞ press [OK].
Page 58 The ADD. REGISTRATION menu appears. Press [F3] (▼) or [F4] (▲) to highlight <02 CODED SPD DIAL> ➞ press [OK]. The display for registering a coded speed dialing key appears. NOTE If the optional network board is installed, <02 E-MAIL ADDRESS> and <03 FTP SERVER>...
Page 59 IMPORTANT You cannot register fax numbers for speed dialing numbers designated to the program one-touch key. Press [F3] (▼) or [F4] (▲) to highlight <01 TEL NUMBER ENTRY> ➞ press [OK]. The display for entering the fax number appears. Use the numeric keys to enter the fax number (up to 120 digits including spaces) ➞...
Page 60 Enter the name of the destination (up to 16 characters) ➞ press [OK]. OPER SYMBOLS The message <DATA ENTRY OK> appears on the screen for about two seconds, the name of the destination is registered, and the display returns to the TEL# REGISTRATION menu.
Page 61 ECM (Error Correction Mode) reduces system and line ECM TX errors during sending or receiving with another fax machine that supports ECM. If the optional Canon Super G3 FAX Expansion Kit-B1 TX LINE SELECTION is installed, you can set either telephone line for outgoing fax transmissions.
Page 62 ● If you want to set an access code: ❑ Press [F3] (▼) or [F4] (▲) to highlight <01 ACCESS CODE> ➞ press [OK]. ❑ Use the numeric keys to enter an access code (two to ﬁve digits) ➞ press [OK]. OPER SYMBOLS The display returns to the OPTIONAL SETTING menu.
Page 63 The message <DATA ENTRY OK> appears on the screen for about two seconds, and the display returns to the TX TIME SETTING menu. NOTE • If you want to cancel the time or set other optional settings, press (BACK). • If you made a mistake entering the time, use the cursor keys to go back to the digit you want to correct ➞...
Page 64 NOTE • The subaddress (and any spaces in it) must be exactly the same as the other party’s subaddress. • To enter a space, press (Space). • If you enter a wrong number, use the cursor keys to go back to the digit you want to correct ➞...
Page 65 Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK]. The display returns to the OPTIONAL SETTING menu. ● If you want to select a telephone line for outgoing fax transmissions (Only when the optional Canon Super G3 FAX Expansion Kit-B1 is installed): ❑...
Page 66: Group Dialing
The display returns to the OPTIONAL SETTING menu. ● If you want to select a sender name: ❑ Press [F3] (▼) or [F4] (▲) to highlight <08 SENDER NAME> ➞ press [OK]. ❑ Press [F3] (▼) or [F4] (▲) to highlight a desired sender’s name from the list ➞ press [OK].
Page 67 Additional Functions Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <04 ADD REGISTRATION> ➞ press [OK]. Each time you press (▼) or (▲), the next or previous menu option becomes highlighted. Press [F3] (▼) or [F4] (▲) to highlight <03 GROUP DIAL> ➞ press [OK].
Page 68 ● To create a group under a coded speed dialing code: ❑ Press [Coded Dial]. Coded Dial An empty group dial number displays <NOT REGISTERED> next to the speed dialing number. The names or fax numbers already registered are displayed to the right of the speed dialing numbers.
Page 69 Repeat step 6 until you ﬁnish entering all the numbers you want to include in the group ➞ press [OK]. The display returns to the GROUP DIAL menu to continue registering the group. NOTE To delete the number you just registered, press (Clear).
Page 70 Press [F3] (▼) or [F4] (▲) to highlight <03 OPTIONAL SETTING> ➞ press [OK]. The OPTIONAL SETTING menu appears. If you want to set optional settings for your group, press [F3] (▼) or [F4] (▲) to highlight <02 ON> ➞ press [OK]. If you do not want to perform optional settings, highlight <01 OFF>...
Page 71 ❑ Use the numeric keys to enter an access code (two to ﬁve digits) ➞ press [OK]. OPER SYMBOLS The display returns to the OPTIONAL SETTING menu. NOTE You need to set the access code to ‘USE’ ﬁrst. (See “Access Code Dialing,” on p. 2- 27.) ●...
Page 72: Access Code Dialing
Reset Press [Reset] to return to the Fax Basic Features screen. Access Code Dialing Follow the procedure below to assign an access code of two to ﬁve digits to represent a fax number. You can assign the access code to (#) or any one-touch speed dialing key.
Page 73 Press [F3] (▼) or [F4] (▲) to highlight <05 ACCESS CODE> ➞ press [OK]. The ACCESS CODE menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 USE> or <02 DO NOT USE> ➞ press [OK]. If you selected <01 USE>, proceed to step 6. If you selected <02 DO NOT USE>, the setting is complete.
Page 74 NOTE • If you selected <01 USING # KEY>, you can assign the access code to (#). • If you selected <02 OTHER>, you can assign the access code to any one-touch speed dialing key. (See “Program One-Touch Keys,” on p. 10-3.) Press [F3] (▼) or [F4] (▲) to highlight <02 NO OF CHARACTERS>...
Page 75: Using Speed Dialing
Using Speed Dialing Follow the procedures in this section to use speed dialing. The four speed dialing methods are one-touch dialing, coded speed dialing, group dialing, and access code dialing. If you forget where a number is registered, you can ﬁnd it and dial it with directory dialing.
Page 76: Coded Speed Dialing
Open the appropriate one-touch speed dialing panel ➞ press the desired one-touch speed dialing key. If you do not see the number of the key you want, open the ﬁrst or second one- touch speed dialing panel to see more keys. The registered number and name of the key are displayed.
Page 77 Press [FAX]. lights, and the machine enters the Fax Basic Features screen. Place your documents on the machine. For instructions explaining how to place your documents, see “Placing Originals,” on p. 3-6. NOTE • You can adjust the resolution, density and image quality, (See “Adjusting the Resolution, Density, and Image Quality,”...
Page 78: Group Dialing
Start Press [Start] to scan your documents immediately. Otherwise, the machine waits ﬁve seconds before it starts to scan. This timeout feature can be turned ‘OFF’. (See “Time Out Mode,” on p. 4-7.). Scanning starts. Group Dialing Follow this procedure to start a transmission and send a document to several destinations with a one-touch or coded speed dialing number registered for group dialing.
Page 79: Directory Dialing
The registered group name is displayed. After 10 seconds, the machine starts to scan and send the document automatically. NOTE • If you press the wrong one-touch speed dialing key or enter the wrong coded (Clear) ➞ select the correct group. speed dialing code for the group, press •...
Page 80 Directory Press [Directory]. The search screen for Directory Dialing appears. The search screen for directory dialing appears. Press the numeric key which corresponds to the ﬁrst letter of the name of the destination you are searching for ➞ press [OK]. OPER SYMBOLS For example, if you press...
Page 81: Access Code Dialing
Start Press [Start] to scan your documents immediately. Otherwise, the machine waits ﬁve seconds before it starts to scan. This timeout feature can be turned ‘OFF’. (See “Time Out Mode,” on p. 4-7.) Scanning starts. Access Code Dialing Follow this procedure to use access code dialing. You must register an access code when registering a number for one-touch or coded speed dialing.
Page 82 Enter the access code (two to ﬁve digits) using the numeric keys. The number and name of the destination are displayed. OPER SYMBOLS Start Press [Start]. Scanning starts. Using Speed Dialing 2-37...
Page 83 2-38 Using Speed Dialing...
Page 84 Basic Sending CHAPTER This chapter describes the fundamental procedures for dialing and sending documents. Flow of Fax Sending Operations..........3-2 Placing Originals.
Page 85: Flow Of Fax Sending Operations
Flow of Fax Sending Operations This section describes the ﬂow of basic fax sending operations. NOTE For the following items: - Main power and the Energy Saver mode, see Chapter 1, “Before You Start Using this Machine,” in the Reference Guide. - Routine maintenance, see Chapter 7, “Routine Maintenance,”...
Page 86 ● If the message <ENTER DEPARTMENT ID AND PASSWORD> appears: ❑ Enter the Department ID and password ➞ press [ID]. The FAX Basic Features screen appears. NOTE For instructions on using Department ID Management, see Chapter 6, “System Manager Settings,” in the Reference Guide. Place your original.
Page 87: Specify The Destination
NOTE • On the Fax Basic Features screen, you can adjust the scan settings, such as the Resolution, Density, and Image Quality. You can also select the sheet size for Book Sending. • To adjust the resolution, density, and image quality, see “Adjusting the Resolution, Density, and Image Quality,”...
Page 88 • The machine has enough memory (16 MB) to store up to 100 pages* of sent and received documents (fewer if the document contains many graphics or particularly dense text). If you have the optional memory module installed, you can store up to 1500 pages*.
Page 89: Placing Originals
Placing Originals Place your originals on the platen glass or in the feeder, depending on the size and type of paper that you want to fax, and the settings that you have speciﬁed. ■ Platen Glass Place the originals on the platen glass when scanning bound originals, originals on heavy or lightweight paper, and transparencies.
Page 90: Orientation
Orientation You can place an original either vertically or horizontally. Always align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner), or with the back edge of the feeder. Platen Glass TX Terminal ID TX Terminal...
Page 91: Platen Glass
Platen Glass You should use the platen glass when scanning bound originals (such as books and magazines), originals on heavy or lightweight paper, and transparencies into memory. Lift up the feeder. IMPORTANT This machine is equipped with an open/close sensor on the underside of the feeder (see circled area in the above illustration).
Page 92 If you are enlarging an STMT or LTR original to 11" x 17" or LGL paper, place the original horizontally on the platen glass, and align it with the STMT or LTR marks. Gently lower the feeder. CAUTION • Close the feeder gently, to avoid catching your hand, as this may result in personal injury.
Page 93: Feeder (Adf-J1)
Feeder (ADF-J1) Place a stack of originals in the feeder ➞ press [Start]. The machine automatically scans them into memory. You can place the following originals into the original supply tray: • Weight: 10 to 32 lb bond (37 to 128 g/m Place very thin originals (10 to 14 lb bond [37 to 51 g/m ]), or very thick originals (28 to 32 lb bond [105 to 128 g/m...
Page 94 Adjust the slide guides to ﬁt the size of your originals. IMPORTANT • Do not add or remove originals while they are being scanned. • Do not place objects in the original output area. Blocking the paper delivery slot may damage the originals. •...
Page 95: Adjusting The Resolution, Density, And Image Quality
Adjusting the Resolution, Density, and Image Quality Adjust the resolution, density, and image quality to send documents that are very close to the quality of the original document. NOTE • You can change the default setting for the resolution, density, and image quality. For example, if you scan originals with a high density very often, you can preset the default density for scanning.
Page 96: Image Quality
■ Density Adjusts the lightness/darkness of the document pages scanned for sending. DARK: For documents with light text or colors. STANDARD: For normal printed or typewritten text. LIGHT: For documents with dark text or colors. ■ Image Quality Adjusts the image quality of documents containing text only or both text and photos on the same page.
Page 97 Press [F1] (RESOLUTION), [F2] (DENSITY), or [F3] (IMAGEQUALITY). Press (RESOLUTION) repeatedly to select the desired resolution setting. Press (DENSITY) repeatedly to select the desired scanning density. Press (IMAGEQUALITY) repeatedly to select the desired the image quality setting. After adjusting the scan settings, press [OK]. Specify the destination.
Page 98: Sending A Document With A Sender Name
Sending a Document with a Sender Name Follow this procedure to select one of the registered sender names. Sender names are selected by pressing [TTI Selector] under the three one-touch speed dialing panels. NOTE • This setting is optional. If you do not select a sender name before sending a document, the registered unit’s name is printed at the top of the document in the sender information area.
Page 99 The display returns to the Fax Basic Features screen. ➞ Specify the destination press [Start]. Start You can specify the destination using various sending methods. (See “Using Regular Dialing,” on p. 3-27, “Using Speed Dialing,” on p. 2-30, or “Redialing When the Line Is Busy,”...
Page 100: Document Stamp Feature
Document Stamp Feature The Stamp Feature of your machine enables you to stamp the front, lower left corner of every page you scan for sending using the feeder. This enables you to check whether all pages of your document have been sent or scanned into memory.
Page 101 Press [F3] (▼) or [F4] (▲) to highlight <03 TX SETTINGS> ➞ press [OK]. The TX SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <06 STAMP ACTION> ➞ press [OK]. The STAMP ACTION menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 DIRECT&MEMORY TX>...
Page 102: Turning On/Off The Stamp Feature
Turning ON/OFF the Stamp Feature You can stamp every page you send or scan for sending using the stamp feature. If you place the document horizontally in the feeder, the document is stamped at the position shown in the illustration below. Stamp IMPORTANT The stamp feature does not stamp documents you scan for sending using the platen...
Page 103 Press [F3] (▼) or [F4] (▲) to highlight <02 TX STAMP ON> ➞ press [OK]. Specify the destination ➞ send the document. The document is stamped ( ). NOTE If the stamp becomes faint you may have to reﬁll the stamp ink compartment. (See Chapter 7, “Routine Maintenance,”...
Page 104: Sending Methods
Sending Methods This section describes the methods and advantages of the three main sending methods: Book Sending, Memory Sending, and Direct Sending. ■ Book Sending The machine scans and sends documents that cannot be placed in the feeder, such as a page of a book, torn paper, or a delicate document.
Page 105 Press [F4] (BOOK SENDING) to select the document size ➞ press [OK]. Each time you press (▲), the next menu option becomes highlighted. Specify the destination. You can specify the destination using various sending methods. (See “Using Regular Dialing,” on p. 3-27,, “Using Speed Dialing,” on p. 2-30, or “Redialing When the Line Is Busy,”...
Page 106: Memory Sending
• If an error occurs during sending, the document is automatically erased from memory, even if it is not sent completely. You can also prevent the machine from deleting the document of a failed transmission. (See “Automatic Document Deletion after a Failed Transmission,” on p. 4-6.) •...
Page 107 Specify the destination. You can specify the destination using various sending methods. (See “Using Regular Dialing,” on p. 3-27,, “Using Speed Dialing,” on p. 2-30, or “Redialing When the Line Is Busy,” on p. 3-29.) If necessary, set other sending modes, before specifying the destination. (See “Sending Methods,”...
Page 108: Direct Sending
Direct Sending If you send a document using Direct Sending, the machine dials the number, connects the call, and then scans and sends the document one page at a time. Direct Sending is slower than Memory Sending but because this method bypass the memory, you can send a document ahead of other documents stored in memory.
Page 109 Specify the destination. You can specify the destination using various sending methods. (See “Using Regular Dialing,” on p. 3-27,, “Using Speed Dialing,” on p. 2-30, or “Redialing When the Line Is Busy,” on p. 3-29.) If necessary, set other sending modes, before specifying the destination. (See “Sending Methods,”...
Page 110: Using Regular Dialing
Using Regular Dialing When you come to a step that requires dialing a number, you can dial the number by pressing the numeric keys on the control panel, just like you would when dialing a telephone number. This is called “Regular Dialing.” NOTE To make dialing easier, register frequently used numbers to the one-touch speed dialing keys, or a coded speed dialing code.
Page 111 • If you need to temporarily switch to tone dialing when your machine is connected to a rotary pulse line, press (Tone). (See “Using Tone Dialing on a Pulse Line,” on p. 10-2.) • If you need to enter a subaddress, you can use .
Page 112: Redialing When The Line Is Busy
Redialing When the Line Is Busy If the other party’s line is busy or if there is no answer, the machine waits two minutes, then tries to dial the same number again. This feature is called “Automatic Redialing.” You can also manually redial the number by pressing [Pause/Redial] on the control panel.
Page 113 Press [F3] (▼) or [F4] (▲) to highlight <03 TX SETTINGS> ➞ press [OK]. Each time you press (▼) or (▲), the next or previous menu option becomes highlighted. The TX SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <03 AUTO REDIAL> ➞ press [OK].
Page 114 The display for setting the number of redialing times appears. ❑ ➞ Press [F2] (–) or [F3] (+) to select the desired number of redialing attempts press [OK]. The display returns to the AUTO REDIAL menu. NOTE • You can set the machine to redial from 01 to 10 times. •...
Page 115: Checking Automatic Redialing
❑ ➞ Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> press [OK]. ➞ If you do not want to use the TX Error Resend function, select <02 OFF> ➞ press (OK) proceed to step 6. If you selected <01 ON>, the RESEND TX FROM menu appears.
Page 116: Manual Redialing
● If you are sending a document using Direct Sending: ❑ The following display appears. When the machine is waiting to redial, be sure to leave the document in the feeder. NOTE • To cancel redialing, press (Stop). Redialing is canceled immediately. •...
Page 117 Pause/ Press [Pause/Redial]. Redial If you want to stop sending, press (Stop). The last dialed number is displayed, and the machine gets ready to send the document. Start Press [Start]. Scanning starts. 3-34 Redialing When the Line Is Busy...
Page 118: Canceling Send Jobs
Canceling Send Jobs This section describes the procedure to cancel a transmission in progress. Canceling Transmission Follow the procedure below to cancel sending documents during a transmission. You can also cancel a transmission that has been preset to transmit at a speciﬁed time by deleting the document if you know its transaction number.
Page 119: Canceling Automatic Redialing Or Memory Sending
Canceling Automatic Redialing or Memory Sending Monitor Press [Monitor]. If the copy job monitor screen is displayed, press (Monitor) again. The fax job monitor screen is displayed. Press [F1] (TX/RX RESULT). The list of transmission results is displayed. Press [F2] (▼) or [F3] (▲) to highlight the transmission you want to cancel ➞...
Page 120 Press [F3] (▼) or [F4] (▲) to highlight <01 DOC. MEMORY LIST> ➞ press [OK]. The document memory list is printed, and you can check the detailed information about the documents waiting to be sent or the received documents. Canceling Send Jobs 3-37...
Page 121: Checking Transaction Results
Checking Transaction Results Follow the procedure below to check the detailed information about a sending job, such as the document set time and number of pages. This feature is convenient when you want to check the status of a transaction without printing an Activity Management Report.
Page 122 Press [F1] (RX/TX STATUS). The fax job monitor screen reappears. Reset Press [Reset] to return to the Fax Basic Features screen. Checking Transaction Results 3-39...
Page 123 3-40 Checking Transaction Results...
Page 124: Additional Sending Features
Additional Sending Features CHAPTER This chapter describes additional sending features. This chapter also shows you how to send a document to more than one location, set a document for delay sending, and send document with a subaddress and password. Transmission Settings........... . 4-2 Setting Up the ECM for Sending .
Page 125: Transmission Settings
Transmission Settings This section explains how to set additional fax transmission functions. Setting Up the ECM for Sending ECM (Error Correction Mode) reduces the effect of system and line errors on documents that occur during sending or receiving with another fax machine that supports ECM.
Page 126 Press [F3] (▼) or [F4] (▲) to highlight <03 TX SETTINGS> ➞ press [OK]. The TX SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 ECM TX> ➞ press [OK]. The ECM TX menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK].
Page 127: Pause Time
The outside number must also be registered with the fax number. The switching system may also require that you insert a pause after the outside number. For further assistance, contact an authorized Canon dealer or your local telephone company.
Page 128 Press [F3] (▼) or [F4] (▲) to highlight <03 TX SETTINGS> ➞ press [OK]. Each time you press (▼) or (▲), the next or previous menu option becomes highlighted. The TX SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <02 PAUSE TIME> ➞ press [OK].
Page 129: Automatic Document Deletion After A Failed Transmission
Automatic Document Deletion after a Failed Transmission Follow the procedure below to set whether to delete a document after a transmission error occurs. NOTE The default setting is ‘02 ON’. Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to Additional Functions highlight <03 FAX SETTINGS>...
Page 130: Time Out Mode
Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK]. The Erase Failed TX mode is set, and the display returns to the TX SETTINGS menu. Reset Press [Reset] to return to the Fax Basic Features screen. Time Out Mode The timeout mode enables you to have the machine automatically start scanning documents after specifying destinations using one-touch/coded speed dialing,...
Page 131 ç Press [F3] (▼) or [F4] (▲) to highlight <03 TX SETTINGS> ➞ press [OK]. Each time you press (▼) or (▲), the next or previous menu option becomes highlighted. The TX SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <05 TIME OUT> ➞ press [OK].
Page 132: Tx Rotation
TX Rotation The TX Rotation function enables you to set a document that has a horizontal orientation vertically on the machine. However, when the machine sends the document, it rotates the image automatically, and sends it horizontally. NOTE • You can use the TX Rotation function for an LTR document only. •...
Page 133 Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK]. The TX Rotation mode is set, and the display returns to the TX SETTINGS menu. Reset Press [Reset] to return to the Fax Basic Features screen. 4-10 Transmission Settings...
Page 134: Sequential Broadcasting To More Than One Location
Sequential Broadcasting to More Than One Location Sequential Broadcasting enables you to scan your documents once, and send them to several locations. When you use Sequential Broadcasting, you can send the same document to a maximum of 210 destinations. NOTE •...
Page 135 ● To enter fax numbers using one-touch speed dialing: ❑ Press the desired one-touch speed dialing key ➞ press [OK]. You can dial up to 63 destinations. ● To enter fax numbers using coded speed dialing: ❑ Press [Coded Dial] ➞ enter the desired three-digit code using the numeric keys Coded Dial ➞...
Page 136: Printing The Multi Tx Report
• If you have placed your document on the platen glass, enter the fax numbers, scan all the papers of the document into memory ➞ press (OK). • To cancel Sequential Broadcasting, press (Stop). After the message <CANCEL DURING TX/RX?> appears, press (YES) to cancel all destinations.
Page 137: Sending Documents At A Preset Time
Sending Documents at a Preset Time Follow this procedure to set a time for sending documents. This feature is called “Delayed Sending.” Use Delayed Sending to store a document in memory, then have it sent at a later time when the telephone rates are lower. NOTE •...
Page 138 Enter the time using the numeric keys ➞ press [OK]. Enter the time in 24-hour notation (e.g., 1:00 p.m. as 13:00). Enter all the numbers, including zeros. OPER SYMBOLS The display returns to the Fax Basic Features screen. NOTE (Clear) ➞ enter the time •...
Page 139: Setting A Delayed Transmission During A Sending Operation
NOTE If you have placed your document on the platen glass, enter the fax numbers ➞ • scan all the pages of the document into memory ➞ press (OK). • If the message <SELECT SENDERS NAME> is displayed, you can select a sender’s name.
Page 140: Checking And Canceling A Delayed Transmission Setting
Checking and Canceling a Delayed Transmission Setting You can check the status of delayed sending settings on the fax monitor screen. (See “Checking Transaction Results,” on p. 3-38.) Keep in mind that if you use the fax monitor screen to delete a document scanned into memory, you may disable Delayed Sending.
Page 141: Sending A Document With A Subaddress/Password
Using a subaddress/password to send documents enables you to use such features as polling sending and memory boxes even with a machine other than a Canon fax machine that supports ITU-T subaddresses/passwords. If the other party has set an ITU-T subaddress and password for receiving, you have to specify the same ITU-T subaddress and password before sending documents.
Page 142 Specify the destination. You can specify the destination using various sending methods. (See “Using Regular Dialing,” on p. 3-27, “Using Speed Dialing,” on p. 2-30, or “Redialing When the Line Is Busy,” on p. 3-29.) If necessary, set other sending modes, before specifying the destination. (See “Sending Methods,”...
Page 143 The display for entering the subaddress appears. Enter the ITU-T subaddress using the numeric keys➞ press [OK]. OPER SYMBOLS The display returns to the Fax Basic Features screen. NOTE • The subaddress can be up to 20 digits long, and can include *, #, and spaces. •...
Page 144 Enter the ITU-T password using the numeric keys ➞ press [OK]. OPER SYMBOLS The display returns to the Fax Basic Features screen. NOTE • The password can be up to 20 digits long, and can include *, #, and spaces. •...
Page 145: Setting Up And Using Pin Codes
Setting Up and Using PIN Codes PIN (Personal Identiﬁcation Number) codes prevent unauthorized personnel from making calls. To protect privileged access to the telephone lines, only authorized users are entrusted with the PIN codes for daily operations. Some PBX (Private Branch Exchange) systems require that a PIN code be entered when dialing a number to make a call or send a document by fax.
Page 146 Press [F3] (▼) or [F4] (▲) to highlight <08 PIN CODE> ➞ press [OK]. The PIN CODE menu appears. Press [F3] (▼) or [F4] (▲) to highlight <02 ON> ➞ press [OK]. If you want to turn ‘OFF’ the PIN code access feature, highlight <01 OFF> ➞ (OK) ➞...
Page 147: Dialing With A Pin Code After A Number
Stop Press [Stop] to return to the Fax Basic Features screen. Dialing with a PIN Code after a Number When <NECESS. PIN CODE> of the PIN Code setting is ‘01 OFF’, you can perform the procedure described below. (See “Setting a PIN Code,” on p. 4-22.) Press [FAX].
Page 148: Dialing With A Pin Code Before The Number
NOTE Repeat steps 3 through 5 for each telephone number in a sequential broadcast. Start Press [Start]. The display for entering the PIN code appears. Enter the PIN code (up to 20 digits) using the numeric keys. The PIN code is not displayed as it is entered. OPER SYMBOLS Press [OK].
Page 149 Open all three one-touch speed dialing panels ➞ press [Pin Code]. Pin Code Enter the telephone number using the numeric keys ➞ press [OK]. OPER SYMBOLS The display returns to the Fax Basic Features screen. NOTE Repeat steps 3 and 4 for each telephone number in a sequential broadcast. Start Press [Start].
Page 150: Setting Pin Code Access For Speed Dialing
Setting PIN Code Access for Speed Dialing This method enables you to register one-touch and coded speed dialing keys for PIN code access. When a user attempts to dial with a speed dialing key, the machine prompts the user to enter a PIN code. When <NECESS.
Page 151: Using Speed Dialing With Pin Code Access
Using Speed Dialing with PIN Code Access If you register the PIN code when registering numbers for automatic dialing, perform the following procedure. (See “Setting PIN Code Access for Speed Dialing,” on p. 4-27.) Press [FAX]. lights, and the machine enters the Fax Basic Features screen. Place your documents on the machine.
Page 152: Forced Pin Code Access
Press [OK]. Transmission starts. Forced PIN Code Access Follow this procedure to dial when Forced PIN Code Access (<NECESS. PIN CODE>) has been turned ‘ON’. With Forced PIN Code Access ‘ON’, you must enter a PIN code every time you dial. The PIN code must be entered either before or after the number, depending on how PIN code access has been set up.
Page 153 Enter the PIN code (up to 20 digits) using the numeric keys. The PIN code is not displayed as it is entered. OPER SYMBOLS Press [OK]. Transmission starts. 4-30 Setting Up and Using PIN Codes...
Page 154: Receiving Documents
Receiving Documents CHAPTER This chapter describes the basic reception features. You can receive document transmissions automatically, and either print or store them in memory. Receiving Documents........... . 5-2 Available Paper Sizes.
Page 155: Available Paper Sizes
Receiving Documents You can receive document transmission automatically. Available Paper Sizes When the machine receives a document, it is printed on the same size paper loaded in the machine. If the machine runs out of all sizes of paper, the document is received in memory. If the received documents are small or large in size, the following paper sizes are selected (when the Rotate Printing mode is set to ‘ON’).
Page 156: Receiving Documents Into Memory
Receiving Documents into Memory When the machine starts receiving a document, the In Use Memory lamp on the control panel blinks. If you press (Monitor) during reception, the transaction number and the information about the sender of the incoming document are displayed. OPER SYMBOLS In Use Memory...
Page 157 NOTE • If the paper drawer runs out of paper, the received document is stored in memory. • The machine has enough memory (16 MB) to store up to 100 pages* of sent and received documents (fewer if the document contains many graphics or particularly dense text).
Page 158: Receive Settings
Receive Settings This section describes how to set a series of reception functions. Setting the ECM for Receiving You can set to receive documents using ECM (Error Correction Mode), which corrects errors that occur during a transmission. To send and receive in ECM, it is necessary that both the sending party and receiving party have activated the ECM on their machine.
Page 159 Press [F3] (▼) or [F4] (▲) to highlight <04 RX SETTINGS> ➞ press [OK]. The RX SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 ECM RX> ➞ press [OK]. The ECM RX menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK].
Page 160: Rx Page Footer
RX Page Footer Follow the procedure below to set the machine to print the time, transaction number, page number, etc., on the pages of received documents. NOTE The default setting is ‘01 OFF’. Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to Additional Functions highlight <03 FAX SETTINGS>...
Page 161: On 1 Mode
Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ Press [OK] The display returns to the RX SETTINGS menu. Reset Press [Reset] to return to the Fax Basic Features screen. 2 on 1 Mode Follow the procedure below to set the machine to print two pages of received documents on one sheet of paper.
Page 162 Press [F3] (▼) or [F4] (▲) to highlight <04 RX SETTINGS> ➞ press [OK]. Each time you press (▼) or (▲), the next or previous menu option becomes highlighted. The RX SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <03 2 on 1> ➞ press [OK].
Page 163: Printing Received Documents
Printing Received Documents This section describes the settings related to the printing of received documents. Number of Copies Follow the procedure below to set how many copies are to be printed when the machine receives documents. NOTE The default setting is ‘01COPIES’. Additional Functions Press [Additional Functions].
Page 164: Printing Methods
Press [F3] (▼) or [F4] (▲) to highlight <01 # OF RX COPIES> ➞ press [OK]. The display for entering the number of RX copies appears. Press [F2] (-) or [F3] (+) to enter the number of copies (from 01 to 99) ➞...
Page 165 • DRAWER SW B: Received documents are printed with an added blank space on paper that has the same width as the received document. • DRAWER SW C: Images are reduced and printed on paper that differs in width from the received document. •...
Page 166 Press [F3] (▼) or [F4] (▲) to highlight <05 PRINTER SETTINGS> ➞ press [OK]. Each time you press (▼) or (▲), the next or previous menu option becomes highlighted. The PRINTER SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <02 SELECT DRAWER> ➞...
Page 167: Printing In Reduced Form
Printing in Reduced Form Follow the procedure below to set the machine to print received documents in a reduced size to match the paper sizes loaded in the paper drawers. If you set the RX REDUCTION to ‘01 ON’, you can set the following settings (the default settings are marked with an asterisk): •...
Page 168 Press [F3] (▼) or [F4] (▲) to highlight <03 RX REDUCTION> ➞ press [OK]. The RX REDUCTION menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF>. ● If you selected <02 OFF>: ❑ Press [OK]. The setting is complete, and the display returns to the PRINTER SETTINGS menu.
Page 169 ● If you selected <01 AUTO SELECTION>: ❑ Press [OK]. The image reduction is adjusted automatically, and the display returns to the RX REDUCTION menu. ● If you selected <02 FIXED REDUCTION>: ❑ Press [F3] (▼) or [F4] (▲) to select a preset reduction ratio (<01 97%>, <02 ➞...
Page 170: When The Machine Runs Out Of Toner
When the Machine Runs Out of Toner Follow the procedure below to set whether to continue printing or to cancel printing and store the received document into memory automatically. NOTE The default setting for TONER SUPPLY LOW is ‘01 RX TO MEMORY’. Press [Additional Functions] ➞...
Page 171 Press [F3] (▼) or [F4] (▲) to highlight <01 RX TO MEMORY> or <02 KEEP PRINTING> ➞ press [OK]. <01 RX TO MEMORY>: Stops printing, and receives the remainder of the document in memory. <02 KEEP PRINTING>: Ignores the warning and keeps printing until the document is completely printed.
Page 172: Transferring Documents
Transferring Documents Transfer Box Settings Table The transfer mode tells the machine to receive documents and then transfer them automatically to a fax machine at your home or another work site. To use the transfer mode, you need to register the fax number to transfer the documents this machine receives.
Page 173: Creating A Transfer Box
NOTE • If the transfer mode is set to ‘OFF’, the machine does not transfer documents. • The machine can transfer documents received in normal receive mode. It cannot transfer documents received in the memory box or by polling receiving. •...
Page 174 Press [F3] (▼) or [F4] (▲) to highlight <06 FILE SETTINGS> ➞ press [OK]. The FILE SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <05 TRANSFER> ➞ press [OK]. The TRANSFER menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 SETUP FILE> ➞ press [OK].
Page 175 Enter a name for the transfer box using the numeric keys (up to 24 characters) ➞ press [OK]. OPER SYMBOLS The message <DATA ENTRY OK> appears on the display for about two seconds, and then returns to the SETUP FILE menu. NOTE •...
Page 176 Repeat step 9 until you ﬁnish specifying all the destinations ➞ press [OK]. The display returns to the SETUP FILE menu. Press [F3] (▼) or [F4] (▲) to highlight <03 PASSWORD> ➞ press [OK]. The display for entering the password appears. Enter a password (up to seven digits) using the numeric keys ➞...
Page 177 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK]. ● If you selected <01 OFF>: ❑ Proceed to step 15. ● If you selected <02 ON>: ❑ ➞ Enter the originator’s fax number using speed dialing press [OK].
Page 178 Press [F3] (▼) or [F4] (▲) to highlight <01 EVERYDAY> or <02 SELECT DAYS> ➞ press [OK]. ● If you selected <01 EVERYDAY>: ❑ ➞ Press [F3] (▼) or [F4] (▲) to highlight a number (from 01 to 05) press [OK]. The display for entering the time to switch to the Transfer mode appears.
Page 179 The display for entering the time to switch to the Transfer mode appears. ❑ Enter the time in 24-hour notation (e.g., 1:00 p.m. as 13:00) using the numeric ➞ keys press [OK]. OPER SYMBOLS The message <DATA ENTRY OK> appears on the screen for about two seconds, and the display for selecting the preset time appears.
Page 180 If you want to print a list of received documents in your transfer box, press [F3] (▼) or [F4] (▲) to highlight <06 PRINT RX DOC.> ➞ press [OK]. The PRINT RX DOC. menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON>. ●...
Page 181: Changing Transfer Box Settings
Changing Transfer Box Settings Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to Additional Functions highlight <03 FAX SETTINGS> ➞ press [OK]. The FAX SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <06 FILE SETTINGS> ➞ press [OK].
Page 182: Deleting A Transfer Box
If a password has not been set for the transfer box you selected, the CHANGE DATA menu appears. Proceed to step 6. If the message <ENTER AN ID NUMBER> is displayed, enter the password of the transfer box using the numeric keys ➞ press [OK].
Page 183 The FILE SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <05 TRANSFER> ➞ press [OK]. The TRANSFER menu appears. Press [F3] (▼) or [F4] (▲) to highlight <03 DELETE FILE> ➞ press [OK]. If you set a password for the transfer box, the display for entering your password appears.
Page 184: Using A Transfer Box
Using a Transfer Box You can create a memory box to receive documents, and then transfer them automatically to other fax machines. The day and time for the unit to switch to the Transfer mode can be preset. This feature is especially convenient for receiving incoming documents at home when you are absent from the ofﬁce at night or during holidays.
Page 185 5-32 Transferring Documents...
Page 186: Memory Features
Memory Features CHAPTER This chapter explains how you can store multiple documents in the machine’s memory, and recall them at a later date. Memory Lock for Received Documents ........6-2 Turning Memory Lock ON/OFF Using the Memory Reception Key .
Page 187: Memory Lock For Received Documents
Memory Lock for Received Documents The Memory Lock mode enables you to lock the machine to receive and store all documents in memory and not to print the received document automatically. Memory Lock also enables your machine to store received documents during holidays or at night and print them at a later date.
Page 188 The SYSTEM SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 MEMORY LOCK RX> ➞ press [OK]. The MEMORY LOCK RX menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK].
Page 189 Enter the memory lock password (up to seven digits) using the numeric keys ➞ press [OK]. OPER SYMBOLS The MEMORY LOCK RX menu appears. IMPORTANT • You cannot set a password starting with a zero. • Be sure not to forget the memory lock password. Store it in a safe place. Press [F3] (▼) or [F4] (▲) to highlight <02 REPORT>...
Page 190 If you want to set up a time for the machine to enter and leave the Memory Lock mode, press [F3] (▼) or [F4] (▲) to highlight <03 TIME SETUP> ➞ press [OK]. The TIME SETUP menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK].
Page 191 Press [F3] (▼) or [F4] (▲) to highlight <01 EVERYDAY> or <02 SELECT DAYS> ➞ press [OK]. ● If you selected <01 EVERYDAY>: ❑ ➞ Press [F3] (▼) or [F4] (▲) to highlight a number (from 01 to 05) press [OK]. The display for entering the time to switch to the Memory Lock mode appears.
Page 192 ❑ ➞ Press [F3] (▼) or [F4] (▲) to highlight a number (from 01 to 05) press [OK]. The display for entering the time to switch to the Memory Lock mode appears. ❑ Enter the time in 24-hour notation (e.g. 1:00 p.m as 13:00) using the numeric keys ➞...
Page 193: Turning Memory Lock On/Off Using The Memory Reception Key
Follow the procedure in step 13 to set the Memory Lock end time. Reset Press [Reset] to return to the Fax Basic Features screen. Turning Memory Lock ON/OFF Using the Memory Reception Key You can turn the Memory Lock mode ON and OFF at any time you want even if you have set the Memory Lock start and end time.
Page 194 • If the memory becomes full while you are scanning a document for sending, the message <MEMORY FULL> appears on the LCD display. Press (OK) so that the paper remaining in the feeder can be output. All the pages you were scanning are deleted.
Page 195: Checking Documents Stored In Memory
Checking Documents Stored in Memory This section explains the methods to check and change the status of received documents. Printing a List of Documents in Memory Follow the procedure below to print a list of documents (Document Memory List) to check the transaction results.
Page 196: Using The Memory Reference Key
The document memory list is printed. Using the Memory Reference Key Press [FAX]. lights, and the machine enters the Fax Basic Features screen. Open all three one-touch speed dialing panels ➞ press [Memory Reference]. Memory The MEMORY REFERENCE menu appears on the display. Reference Press [F3] (▼) or [F4] (▲) to highlight <01 DOC.
Page 197: Printing A Document Received In Memory
Printing a Document Received in Memory The In Use Memory lamp lights when there are received documents in memory. Press [FAX]. lights, and the machine enters the Fax Basic Features screen. Open all three one-touch speed dialing panels ➞ press [Memory Reception].
Page 198: Sending A Document In Memory To A Different Destination
Press [F3] (▼) or [F4] (▲) to highlight <02 MEMORY RETRANSMT> ➞ press [OK]. Each time you press (▼) or (▲), the next or previous menu option becomes highlighted. A list of documents that failed to transmit from memory is displayed. Press [F2] (▼) or [F3] (▲) to highlight the document you want to resend ➞...
Page 199 Open all three one-touch speed dialing panels ➞ press [Memory Reference]. Memory The MEMORY REFERENCE menu appears. Reference Press [F3] (▼) or [F4] (▲) to highlight <04 RESEND DOCUMENT> ➞ press [OK]. Each time you press (▼) or (▲), the next or previous menu option becomes highlighted.
Page 200: Deleting A Received Document From Memory
• If the message <SELECT SENDERS NAME> is displayed, you can select a sender’s name. (See “Sending a Document with a Sender Name,” on p. 3-15.) • If you do not want to select a sender’s name, press (OK). Start Press [Start].
Page 201 Press [F2] (▼) or [F3] (▲) to highlight the document you want to delete ➞ press [OK]. The message <OK TO DELETE?> is displayed. Press [F3] (YES). If you do not want to delete the document, press (NO). The selected document is deleted. NOTE •...
Page 202: Using A Memory Box
Using a Memory Box This section shows you how to use the memory features of this machine. A memory box is a location in the memory where you can store scanned or received documents for printing or transmitting to other destinations. There are four types of memory boxes: Conﬁdential Mailbox, Memory Box for Relay Broadcasting, Polling Box, and Memory Box for Document Transfer.
Page 203 Open all three one-touch speed dialing panels ➞ press [Advanced Communication]. Advanced Communication The ADVANCED COMM. menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 POLLING> ➞ press [OK]. Each time you press (▼) or (▲), the next or previous menu option becomes highlighted.
Page 204: Printing/Deleting Documents From A Memory Box
Press [F3] (▼) or [F4] (▲) to highlight the sender’s name ➞ press [OK]. If you do not select a sender’s name, the unit’s name will be used instead. The machine starts scanning the document. NOTE • The transaction number will be used when you want to change or cancel polling sending settings.
Page 205 Press [F3] (▼) or [F4] (▲) to highlight the memory reference function you want to use. Each time you press (▼) or (▲), the next or previous menu option becomes highlighted. ● To print the document: ❑ Press [F3] (▼) or [F4] (▲) to highlight <03 PRINT DOCUMENT> ➞ press [OK]. A list of the documents stored in memory is displayed.
Page 206 If you are asked to enter the memory box password, use the numeric keys to enter the password ➞ press [OK]. OPER SYMBOLS The conﬁrmation message to complete the operation is displayed. Press [F3] (YES) ➞ [OK]. The selected document is printed or deleted. Using a Memory Box 6-21...
Page 207 6-22 Using a Memory Box...
Page 208: Relay Broadcasting
Relay Broadcasting CHAPTER This chapter describes how to relay documents and how to have documents relayed for you. You can set up your machine as a relay station to relay documents that you receive, or you can send documents to another machine, and have the documents relayed for you. What Is Relay Broadcasting? .
Page 209: What Is Relay Broadcasting
What Is Relay Broadcasting? In a relay broadcast, the originator fax machine sends a document over a long distance to another fax machine called the “relay unit.” After the relay unit receives your document, it automatically sends the document to several other fax machines in the local area.
Page 210: Setting Up Your Machine As A Relay Unit
Setting Up Your Machine as a Relay Unit In this section we will show you how to set up and manage a relay network with the standard relay features provided in your machine. Before you set up your machine to relay documents sent to you from the originator fax machine, conﬁrm the following points: •...
Page 211 Item Description Setting SUBADDRESS, Sets up the ITU-T subaddress, sender’s fax SENDER’S FAX 03 TRIGGER number, or e-mail address. NO., or MAIL ADDRESS Sets up the ITU-T password of the relay box. This setting is optional. However, if you set an ITU-T Up to 20 letters 04 RX PASSWORD password for your relay box, the sending party...
Page 212: Creating A Relay Group
• If you made a mistake entering the TX start time, use the cursor keys to go back to the digit you want to correct ➞ enter the correct digit. To delete the entire entry, press (Clear). • If you set <SELECT ORIG UNIT>, the machine checks the last six digits of the fax number registered under one-touch or coded speed dialing.
Page 213 Press [F3] (▼) or [F4] (▲) to highlight <02 RELAY TX GROUP> ➞ press [OK]. The RELAY TX GROUP menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 SETUP FILE> ➞ press [OK]. The display to enter the relay transmission group number appears. NOTE If you do not want to create the relay group, press (Stop).
Page 214 Enter a name for the relay group (up to 24 characters) using the numeric keys ➞ press [OK]. OPER SYMBOLS The message <DATA ENTRY OK> appears on the screen for about two seconds, and the display returns to the SETUP FILE menu. NOTE •...
Page 215 To set up a subaddress, sender’s fax number, or e-mail address, press [F3] (▼) or [F4] (▲) to highlight <03 TRIGGER> ➞ press [OK]. The TRIGGER menu appears. Press [F3] (▼) or [F4] (▲) to highlight either <01 SUBADDRESS>, <02 SENDER'S FAX NO.>, or <03 MAIL ADDRESS (To)>.
Page 216 ● If you selected <03 MAIL ADDRESS (To)>: ❑ ➞ Press [F3] (▼) or [F4] (▲) to highlight an e-mail address from the list press [OK]. If you select <00 DO NOT USE>, e-mail addresses are not used as a trigger to relay documents.
Page 217 Press [F3] (▼) or [F4] (▲) to highlight <05 SELECT ORIG UNIT> ➞ press [OK]. The SELECT ORIG UNIT menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON>. ● If you selected <01 OFF>: ❑...
Page 218 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON>. ● If you selected <01 OFF>: ❑ Press [OK]. The display returns to the SETUP FILE menu. ● If you selected <02 ON>: ❑ ➞ Press [OK] press [F2] (-) or [F3] (+) to enter the number of copies (from 01 ➞...
Page 219 Specify the destinations registered under one-touch speed dialing keys or coded speed dialing codes ➞ press [OK]. Coded Dial The display returns to the SETUP FILE menu. NOTE You can specify up to 200 destinations. Press [F3] (▼) or [F4] (▲) to highlight <08 TX REPORT> ➞ press [OK].
Page 220 If you want to set a preset time for your documents to be relayed, press [F3] (▼) or [F4] (▲) to highlight <09 TX START TIME> ➞ press [OK]. The TX START TIME menu appears. Press [F3] (▼) or [F4] (▲) to highlight a preset time number (from 01 to 05) ➞...
Page 221 Press [F3] (▼) or [F4] (▲) to highlight the <10 RELAY B'CAST> ➞ press [OK]. The RELAY B'CAST menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 ON> or <02 OFF> ➞ press [OK]. The display for entering another relay TX group number appears. To continue creating another relay TX group, repeat the procedure from step 6.
Page 222: Changing Relay Group Settings
Changing Relay Group Settings Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to Additional Functions highlight <03 FAX SETTINGS> ➞ press [OK]. The FAX SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <06 FILE SETTINGS> ➞ press [OK].
Page 223 Press [F2] (-) or [F3] (+) to enter the number of the relay TX group number whose settings you want to change ➞ press [OK]. You can also use the numeric keys to enter the relay TX group number. If the message <ENTER AN ID NUMBER> is displayed, proceed to step 6. If a password has not been set for the relay TX group you selected, the CHANGE DATA menu appears.
Page 224: Deleting A Relay Group
Deleting a Relay Group Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to Additional Functions highlight <03 FAX SETTINGS> ➞ press [OK]. The FAX SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <06 FILE SETTINGS> ➞ press [OK].
Page 225 Press [F2] (-) or [F3] (+) to enter the number of the relay group you want to delete ➞ press [OK]. You can also use the numeric keys to enter the relay TX group number. If a password has not been set for the relay group you selected, the selected relay group is deleted.
Page 226: Using Relay Broadcasting
Using Relay Broadcasting Follow this procedure to use relay broadcasting. Create a memory box for relay broadcasting on your machine. For details on this procedure, see “Creating a Relay Group,” on p. 7-5. Tell the originator machine the ITU-T subaddress and password of your relay box.
Page 227: Sending A Document To A Relay Unit For Relay Broadcasting
Sending a Document to a Relay Unit for Relay Broadcasting Follow this procedure to send a document to a relay unit. NOTE In this procedure, your machine is the originator. ■ Before Sending a Document to Another Machine for Relay Broadcasting Conﬁrm the following points on your machine: •...
Page 228: Sending A Document To A Relay Unit With Speed Dialing
• Contact the other party and ask for the ITU-T subaddress and password they are using for receiving documents they are to relay. • The other party’s fax machine does not have to be a Canon fax machine, but make sure the other party’s fax machine supports the use of ITU-T subaddresses and passwords.
Page 229 NOTE • You can adjust the resolution, density and image quality. (See “Adjusting the Resolution, Density, and Image Quality,” on p. 3-12.) • You can also specify a sender’s name with (TTI Selector). (See “Sending a Document with a Sender Name,” on p. 3-15.) Open all three one-touch speed dialing panels ➞...
Page 230 The display for entering the subaddress appears. Enter the ITU-T subaddress required to start the relay broadcast on the other party’s fax machine using the numeric keys ➞ press [OK]. OPER SYMBOLS The display returns to the Fax Basic Features screen. NOTE •...
Page 231 Press [F3] (▼) or [F4] (▲) to highlight <05 PASSWORD> ➞ press [OK]. The display for entering the password appears. Enter the ITU-T password using the numeric keys ➞ press [OK]. OPER SYMBOLS The display returns to the Fax Basic Features screen. NOTE •...
Page 232: Conﬁdential Mailboxes
Conﬁdential Mailboxes CHAPTER This chapter shows you how to send and receive conﬁdential documents. A conﬁdential document is a document that does not print as soon as it is received. The receiving party must use a password to unlock his or her mailbox in order to print the document.
Page 233: What Is A Conﬁdential Mailbox
What Is a Conﬁdential Mailbox? A conﬁdential mailbox is a memory box used to receive conﬁdential documents. A conﬁdential document is not printed as soon as it is received. The other party who sends a document to your conﬁdential mailbox must know the ITU-T subaddress and password set for your conﬁdential mailbox.
Page 234: Setting Up A Conﬁdential Mailbox
Setting Up a Conﬁdential Mailbox In this section we will describe how to create your own conﬁdential mailbox, change the mailbox settings when necessary, and delete the mailbox when it is no longer needed. Conﬁdential Mailbox Setting Table A conﬁdential mailbox is for reception only, which enables you to limit the users. This feature is convenient when you want to receive conﬁdential documents.
Page 235: Creating A Conﬁdential Mailbox
NOTE • If you enter a wrong number or letter, use the cursor keys to go back to the position you want to correct ➞ press (Delete) ➞ enter the correct number or letter. • To delete the entire entry, press (Clear).
Page 236 Press [F3] (▼) or [F4] (▲) to highlight <01 CONFIDNTL MAILBOX> ➞ press [OK]. The CONFIDNTL MAILBOX menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 SETUP FILE> ➞ press [OK]. The display for entering the desired mailbox number appears. NOTE If you want to stop creating the conﬁdential mailbox, press (Stop).
Page 237 Press [F3] (▼) or [F4] (▲) to highlight <01 FILE NAME> ➞ press [OK]. The display for entering a name for the conﬁdential mailbox appears. Enter a name for the conﬁdential mailbox (up to 24 characters) using the numeric keys ➞ press [OK]. OPER SYMBOLS The message <DATA ENTRY OK>...
Page 238 Enter a password (up to seven digits) using the numeric keys ➞ press [OK]. OPER SYMBOLS The display returns to the SETUP FILE menu. IMPORTANT You cannot set a password starting with a zero. To set a subaddress, press [F3] (▼) or [F4] (▲) to highlight <03 SUBADDRESS>...
Page 239 To set a reception password, press [F3] (▼) or [F4] (▲) to highlight <04 RX PASSWORD> ➞ press [OK]. The display for entering an RX password appears. Enter an RX password (up to 20 digits) using the numeric keys ➞ press [OK]. OPER SYMBOLS The display returns to the SETUP FILE menu.
Page 240: Changing Conﬁdential Mailbox Settings
The display for entering another mailbox number appears. To continue creating another mailbox, repeat the procedure from step 6. Reset Press [Reset] to return to the Fax Basic Features screen. Changing Conﬁdential Mailbox Settings Additional Functions Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to highlight <03 FAX SETTINGS>...
Page 241 Press [F3] (▼) or [F4] (▲) to highlight <02 CHANGE DATA> ➞ press [OK]. The display for entering the conﬁdential mailbox number appears. Press [F2] (-) or [F3] (+) to enter the number of conﬁdential mailbox whose settings you want to change ➞ press [OK]. You can also use the numeric keys to enter the conﬁdential mailbox number.
Page 242: Deleting A Conﬁdential Mailbox
Reset Press [Reset] to return to the Fax Basic Features screen. Deleting a Conﬁdential Mailbox Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to Additional Functions highlight <03 FAX SETTINGS> ➞ press [OK]. The FAX SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <06 FILE SETTINGS>...
Page 243 Press [F3] (▼) or [F4] (▲) to highlight <03 DELETE FILE> ➞ press [OK]. The display for entering the conﬁdential mailbox number appears. Press [F2] (-) or [F3] (+) to enter the number of conﬁdential mailbox you want to delete ➞ press [OK]. You can also use the numeric keys to enter the number.
Page 244: Using A Conﬁdential Mailbox
Using a Conﬁdential Mailbox Follow this procedure to receive conﬁdential documents. Create a conﬁdential mailbox on your machine. For details on this procedure, see “Creating a Conﬁdential Mailbox,” on p. 8-4. Tell the other party the ITU-T subaddress and password of your conﬁdential mailbox.
Page 245: Receiving A Conﬁdential Document
Receiving a Conﬁdential Document When the machine receives a conﬁdential document with a subaddress or subaddress and password that matches the subaddress/password settings for your conﬁdential mailbox, the document is stored inside the mailbox. After the machine receives a document in your conﬁdential mailbox, it displays a message <RECEIVED IN MAILBOX>...
Page 246 The CONFID. TX/RX menu appears. Press [F3] (▼) or [F4] (▲) to highlight <02 CONFIDENTIAL RX> ➞ press [OK]. The Fax Basic Features screen appears. Enter the subaddress for the mailbox using the numeric keys ➞ press [OK]. You can also press (-) or (+) to enter the subaddress.
Page 247: Sending A Conﬁdential Document
Contact the other party and ask for the ITU-T subaddress and password they are using for receiving conﬁdential documents. • The other party’s fax machine does not have to be a Canon fax machine, but make sure the other party’s fax machine supports the use of ITU-T subaddresses and passwords.
Page 248: Sending A Conﬁdential Document With The Advanced Communication Key
Sending a Conﬁdential Document with the Advanced Communication Key Note these points about sending a conﬁdential document to a conﬁdential mailbox. • You can dial only one telephone number. • If you frequently need to send a conﬁdential document to more than one location, register the number, subaddress, and password under one-touch speed dialing keys or coded speed dialing codes so you can use sequential broadcasting.
Page 249 Press [F3] (▼) or [F4] (▲) to highlight <02 CONFIDENTIAL> ➞ press [OK]. Each time you press (▼) or (▲), the next or previous menu option becomes highlighted. The CONFID. TX.RX menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 CONFIDENTIAL TX> ➞...
Page 250 Enter the ITU-T subaddress required to start sending the conﬁdential documents on the other party’s fax machine using the numeric keys ➞ press [OK]. OPER SYMBOLS The display returns to the Fax Basic Features screen. NOTE • The subaddress can be up to 20 digits long, and can include *, #, and spaces. •...
Page 251 Enter the ITU-T password using the numeric keys ➞ press [OK]. OPER SYMBOLS The display returns to the Fax Basic Features screen. NOTE • The password can be up to 20 digits long, and can include *, #, and spaces. •...
Page 252: Using Polling
Using Polling CHAPTER This chapter describes how to set up and use polling sending and receiving. Polling is useful when one or both parties cannot be in the ofﬁce at the same time. What Is Polling? ............9-2 Before You Use Polling Receiving .
Page 253: What Is Polling
What Is Polling? Polling is when one fax machine calls another fax machine and requests that the other fax machine send a document that it is holding. Unlike normal sending and receiving, in polling, the receiver always calls the sender. This is called polling to receive a document.
Page 254: Before You Use Polling Receiving
If the other party’s fax machine does not support ITU-T subaddress/password transactions, you can ask them to set the polling ID to ‘255’ or ‘1111 1111’ binary if the other party’s fax machine is a Canon fax machine. What Is Polling?
Page 255: Polling Receiving
If the other party’s polling box has a password, you need to enter the password as well. • If the other party’s fax machine is a Canon fax machine and does not support ITU-T subaddress/password transactions, you can ask them to set the polling ID to ‘255’ or ‘1111 1111’...
Page 256 Press [F3] (▼) or [F4] (▲) to highlight <01 POLLING> ➞ press [OK]. Each time you press (▼) or (▲), the next or previous menu option becomes highlighted. The POLLING menu appears. Press [F3] (▼) or [F4] (▲) to highlight <02 POLLING RX> ➞ press [OK].
Page 257: Setting Up The Itu-T Subaddress And Password For Polling Receiving
NOTE • In one operation, you can poll several fax machines. You can dial up to 210 telephone numbers and poll those fax machines in order to receive documents that they are holding. • You must perform the next operation within ﬁve seconds of specifying the destination.
Page 258 Press [F3] (▼) or [F4] (▲) to highlight <04 SUBADDRESS> ➞ press [OK]. Each time you press (▼) or (▲), the next or previous menu option becomes highlighted. Enter the ITU-T subaddress (up to 20 digits) using the numeric keys ➞ press [OK]. OPER SYMBOLS The display returns to the Fax Basic Features screen.
Page 259 NOTE You must press (Advanced Communication) within ﬁve seconds of entering the subaddress. If you wait longer than ﬁve seconds, the machine starts to poll and receive the documents. The timeout interval can be turned ‘OFF’. (See “Time Out Mode,” on p. 4-7.) Press [F3] (▼) or [F4] (▲) to highlight <05 PASSWORD>...
Page 260: Polling Receiving With A Subaddress/Password
Polling Receiving with a Subaddress/Password If the other party’s document is registered for polling with a subaddress and password, you need to specify them to perform polling receiving. It is possible that the password is not set, however. You need to be sure of the subaddress/password setting of the other party’s fax.
Page 261 Enter the ITU-T subaddress (up to 20 digits) using the numeric keys ➞ press [OK]. OPER SYMBOLS The display returns to the Fax Basic Features screen. NOTE • The subaddress can be up to 20 digits long, and can include *, #, and spaces. •...
Page 262 The display for entering the ITU-T password appears. Enter the ITU-T password (up to 20 digits) using the numeric keys ➞ press [OK]. OPER SYMBOLS The display returns to the Fax Basic Features screen. NOTE • The password can be up to 20 digits long, and can include *, #, and spaces. •...
Page 263: Polling To Receive At A Preset Time
Polling to Receive at a Preset Time Before you set up polling at a preset time, make sure you have performed the following tasks: • Register the numbers of the fax machines you want to poll under one-touch speed dialing keys or coded speed dialing codes. (See “Setting Up Speed Dialing,”...
Page 264: Creating A Preset Time Polling Box
NOTE • If you made a mistake when entering the ﬁle name, password, or destination, use the cursor keys to go back to the position you want to correct ➞ press (Delete) ➞ enter the correct value. • To delete the entire entry, press (Clear).
Page 265 Press [F3] (▼) or [F4] (▲) to highlight <03 PRESET POLLING> ➞ press [OK]. The PRESET POLLING menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 SETUP FILE> ➞ press [OK]. The display for entering the preset polling box number appears. NOTE If you want to stop creating the preset polling box, press (Stop).
Page 266 The display for entering a name for the preset polling box appears. Enter a name for the polling box (up to 24 characters) using the numeric keys ➞ press [OK]. OPER SYMBOLS The message <DATA ENTRY OK> appears on the screen for about two seconds, and the display returns to the SETUP FILE menu.
Page 267 To specify select locations to poll, press [F3] (▼) or [F4] (▲) to highlight <03 SELECT LOCATIONS> ➞ press [OK]. The display for specifying the destinations appears. Specify the destinations that you want to poll using the speed dialing keys ➞ press [OK]. Coded Dial The display returns to the SETUP FILE menu.
Page 268 Press [F3] (▼) or [F4] (▲) to highlight <01 EVERYDAY> or <02 SELECT DAYS> ➞ press [OK]. ● If you select <01 EVERYDAY>: ❑ ➞ Press [F3] (▼) or [F4] (▲) to highlight a number (from 01 to 05) press [OK]. You can set up to ﬁve different start times every day to poll other fax machines for documents.
Page 269: Changing Preset Time Polling Box Settings
µ The display for entering the start time for polling appears. ❑ Enter the start time for polling in 24-hour notation (e.g. 1:00 p.m. as 13:00) using the numeric keys. ➞ press [OK]. OPER SYMBOLS The message <DATA ENTRY OK> appears on the screen for about two seconds, and the display for selecting the preset start time number appears.
Page 270 Press [F3] (▼) or [F4] (▲) to highlight <03 PRESET POLLING> ➞ press [OK]. The PRESET POLLING menu appears. Press [F3] (▼) or [F4] (▲) to highlight <02 CHANGE DATA> ➞ press [OK]. The display for entering the preset polling box number appears. Press [F2] (-) or [F3] (+) to enter the number of the preset polling box whose settings you want to change ➞...
Page 271: Deleting A Preset Time Polling Box
Change the desired preset polling box settings. For details about the settings you can select and how to change them, refer to the procedure described in “Creating a Preset Time Polling Box,” on p. 9-13. Reset Press [Reset] to return to the Fax Basic Features screen. Deleting a Preset Time Polling Box Additional Functions Press [Additional Functions] ➞...
Page 272 Press [F3] (▼) or [F4] (▲) to highlight <03 DELETE FILE> ➞ press [OK]. The display for entering the preset polling box number appears. Press [F2] (-) or [F3] (+) to enter the number of the preset poling box you want to delete ➞ press [OK]. You can also use the numeric keys to enter the preset polling box number.
Page 273: Polling Sending
Polling Sending This section shows you how to set up your machine to store and hold a document until it is polled by another fax machine to send it. Polling Box Settings Table Before you set up your polling box, contact the parties who are going to poll your machine to receive documents and conﬁrm the following points: •...
Page 274: Creating A Polling Box For Sending Documents
NOTE • If you entered a wrong number or letter, use the cursor keys to go back to the position you want to correct ➞ press (Delete) ➞ enter the correct number or letter. • To delete the entire entry, press (Clear).
Page 275 Press [F3] (▼) or [F4] (▲) to highlight <01 SETUP FILE> ➞ press [OK]. The display for entering the polling box number appears. NOTE If you want to stop creating the polling box, press (Stop). If you want to restart creating it, select <02 CHANGE DATA>, and continue the polling box setting.
Page 276 Enter a name for the polling box (up to 24 characters) using the numeric keys ➞ press [OK]. OPER SYMBOLS The display returns to the SETUP FILE menu. NOTE • For details about entering letters, see Chapter 2, “Basic Operations,” in the Reference Guide.
Page 277 To set a subaddress for your polling box, press [F3] (▼) or [F4] (▲) to highlight <03 SUBADDRESS> ➞ press [OK]. The display for entering the subaddress appears. Enter an ITU-T subaddress (up to 20 digits) using the numeric keys ➞ press [OK]. OPER SYMBOLS The display returns to the SETUP FILE menu.
Page 278: Changing Polling Box Settings
NOTE The TX password can be up to 20 digits long, and can include *, #, and spaces. If you want the document erased from memory after the machine has been polled and sent the document, press [F3] (▼) or [F4] (▲) to highlight <05 ERASE AFTER TX> ➞ press [OK].
Page 279 Press [F3] (▼) or [F4] (▲) to highlight <06 FILE SETTINGS> ➞ press [OK]. Each time you press (▼) or (▲), the next or previous menu option becomes highlighted. The FILE SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <04 POLLING BOX> ➞ press [OK].
Page 280: Deleting A Polling Box
If a password has not been set for the polling box you selected, the CHANGE DATA menu appears. If the message <ENTER AN ID NUMBER> is displayed, enter the password using the numeric keys ➞ press [OK]. OPER SYMBOLS The CHANGE DATA menu appears. Change the desired polling box settings.
Page 281 Press [F3] (▼) or [F4] (▲) to highlight <04 POLLING BOX> ➞ press [OK]. The POLLING BOX menu appears. Press [F3] (▼) or [F4] (▲) to highlight <03 DELETE FILE> ➞ press [OK]. The display for entering the polling box number appears. Press [F2] (-) or [F3] (+) to enter the number of the poling box you want to delete ➞...
Page 282 Reset Press [Reset] to return to the Fax Basic Features screen. Polling Sending 9-31...
Page 283: Using A Polling Box For Sending Documents
Using a Polling Box for Sending Documents Store the document to be polled into the polling box. For details on this procedure, “Storing Documents in a Memory Box,” on p. 6-17. Have the receiving party dial the fax number of your machine, and poll it.
Page 284 Special Fax Features CHAPTER This chapter describes some convenient features that you may want to use in daily operations. Using Tone Dialing on a Pulse Line ........10-2 Program One-Touch Keys.
Page 285: Using Tone Dialing On A Pulse Line
Using Tone Dialing on a Pulse Line Many telephone information services for banks, airline reservations, hotel reservations, etc., require tone dialing for accessing their services. If your machine is connected to a rotary pulse line, follow the procedure below to set the machine to tone dialing temporarily.
Page 286: Program One-Touch Keys
Program One-Touch Keys You have to open all three one-touch speed dialing panels to access the fax function keys. To simplify the procedure, you can assign each function related to faxing to any one-touch speed dialing key. This enables you to perform a routine procedure with a single press of a key. A one-touch speed dialing key with a fax function is called a “program one-touch key.”...
Page 287: Setting Up A Program One-Touch Key
Item Description 11 SET TEXT Press to enter ﬁxed text, etc. Same function as opening all three one-touch speed dialing panels 12 MEMORY REFERENCE and pressing [Memory Reference]. Setting Up a Program One-Touch Key Follow the procedure below to set up a program one-touch key. Additional Functions Press [Additional Functions].
Page 288 Press [F3] (▼) or [F4] (▲) to highlight <07 PROG. 1-TOUCH ➞ KEY> press [OK]. The PROG. 1-TOUCH KEY menu appears. Press [F3] (▼) or [F4] (▲) to highlight the number of an empty one-touch speed dialing key ➞ press [OK]. An empty one-touch speed dialing key has the message <NOT REGISTERED>...
Page 289 ➞ Press [F3] (▼) or [F4] (▲) to highlight the desired function press [OK]. The display returns to the PROG. 1-TOUCH KEY menu. Reset Press [Reset] to return to the Fax Basic Features screen. 10-6 Program One-Touch Keys...
Page 290: Setting The Tx/Rx Start Speed
Setting the TX/RX Start Speed If you ﬁnd the telephone line in poor condition, and it takes a long time for the machine to start a transaction, follow the procedure below to change the transmission speed for all documents you send and receive. NOTE The default setting is ‘06 33600bps’...
Page 291 The USER SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 TEL LINE ➞ SETTINGS> press [OK]. The TEL LINE SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <03 TX START SPEED> ➞ or <04 RX START SPEED> press [OK].
Page 292: Adjusting The Scanning Density
Adjusting the Scanning Density Follow the procedure below to adjust the scanning density for each density level: dark, standard, and light. If you often send a document that is too dark or too light, it is recommended to adjust the scanning density. NOTE •...
Page 293 Press [F3] (▼) or [F4] (▲) to highlight <06 DENSITY ➞ CONTROL> press [OK]. The DENSITY CONTROL menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 LIGHT>, <02 ➞ STANDARD>, or <03 DARK> press [OK]. The display for adjusting the selected density level appears. ●...
Page 294 ● If you select <03 DARK>: ❑ ➞ Adjust the density by pressing [F2] (LIGHT) or [F3] (DARK) press [OK]. The display returns to the USER SETTINGS menu. NOTE The density level indicated with an arrow in each display shown above is the default density control setting.
Page 295: Setting The Rx Password
Setting the RX Password Follow the procedure below to set the reception password. When another fax sends a document without ITU-T subaddress, its password will be conﬁrmed. If the password does not match the password you set here, or no password is set for the document sent by another fax, this machine will not receive the document.
Page 296 Press [F3] (▼) or [F4] (▲) to highlight <02 RX PASSWORD> ➞ press [OK]. The RX PASSWORD menu appears. Enter the RX password (up to 20 digits) using the numeric keys ➞ press [OK]. OPER SYMBOLS The display returns to the SYSTEM SETTINGS menu. NOTE •...
Page 297: Conﬁrming The Other Party's Fax Number
Conﬁrming the Other Party’s Fax Number Follow the procedure below to set the machine to check the fax number of the receiving party before sending documents. Using this feature, the machine checks the last 6 numbers of the fax number registered on the receiving machine to verify it matches the last 6 numbers of the fax number you dial.
Page 298 Press [F3] (▼) or [F4] (▲) to highlight <03 PHONE NO. CHECK> ➞ press [OK]. The PHONE NO. CHECK menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 OFF> or <02 ON> ➞ press [OK]. The display returns to the SYSTEM SETTINGS menu. Reset Press [Reset] to return to the Fax Basic Features screen.
Page 299: Changing The Fax Default Settings
Changing the Fax Default Settings The standard mode is the combination of functions the machine resumes when [Reset] is pressed. Follow the procedure below to adjust the standard mode to suit your needs. NOTE • The standard mode is resumed when: - you press (FAX) to switch to the fax mode - the machine ﬁnishes scanning documents...
Page 300 The SYSTEM SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <04 FAX DEFAULT> ➞ press [OK]. The FAX DEFAULT menu appears. If you want to set the resolution, press [F3] (▼) or [F4] (▲) to highlight <01 RESOLUTION> ➞ press [OK]. The RESOLUTION menu appears.
Page 301 If you want to set the scanning density, press [F3] (▼) or [F4] (▲) to highlight <02 SCAN DENSITY> ➞ press [OK]. The SCAN DENSITY menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 OFF>, or highlight the desired scanning density level ➞ press [OK]. <01 OFF>: No setting will be speciﬁed as default.
Page 302 Press [F3] (▼) or [F4] (▲) to highlight <01 OFF>, or highlight the image quality of your document ➞ press [OK]. <01 OFF>: No setting will be speciﬁed as default. The machine will retain the most recently used setting. <02 TEXT>: Select for sending a document that contains normal printed or typewritten text.
Page 303 If you want to set the transmission mode, press [F3] (▼) or [F4] (▲) to highlight <05 TX MODE> ➞ press [OK]. The TX MODE menu appears. Press [F3] (▼) or [F4] (▲) to select either <01 MEMORY SENDING> or <02 DIRECT SENDING> ➞ press [OK]. <01 MEMORY SENDING>: Scans all pages into memory, and then sends them.
Page 304 Press [F3] (▼) or [F4] (▲) to highlight <01 TX STAMP OFF> or <02 TX STAMP ON> ➞ press [OK]. <01 TX STAMP OFF>: Does not stamp documents after they are scanned. <02 TX STAMP ON>: Stamps documents after they are scanned. The display returns to the SYSTEM SETTINGS menu.
Page 305 10-22 Changing the Fax Default Settings...
Page 306 Dual Line Functions (Optional) CHAPTER You can connect two phone lines to the machine if the optional Canon Super G3 FAX Expansion Kit-B1 is installed. This chapter explains how to set up and use the dual line functions on this machine.
Page 307: Connecting The Telephone Lines To The Machine
Connecting the Telephone Lines to the Machine Locate two RJ-11 jacks on the back of the machine with the Canon Super G3 FAX already installed. Connect your primary phone line to the top slot Expansion Kit-B1 (Line 1) marked with an [L] icon. Connect the other line to the bottom slot (Line 2), also marked with an [L] icon.
Page 308: Setting Up Line 2 For Fax Transmissions
Setting Up Line 2 for Fax Transmissions This section shows how to set up Line 2 for fax transmissions. Registering Your Telephone Number You can register your phone number in the machine. Additional Functions Press [Additional Functions]. The ADDITIONAL FUNCTIONS menu appears. ➞...
Page 309 Press [F3] (▼) or [F4] (▲) to highlight <01 TEL LINE SETTINGS> ➞ press [OK]. The LINE SELECTION menu appears. Press [F3] (▼) or [F4] (▲) to highlight <02 LINE 2> ➞ press [OK]. The TEL LINE SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 USER TEL NO.>...
Page 310: Selecting The Dialing Mode
Reset Press [Reset] to return to the Fax Basic Features screen. Selecting the Dialing Mode You can set the dialing mode on Line 2 to either Tone or Pulse. Make sure the correct mode is selected or you will not be able to dial the other party. Additional Functions Press [Additional Functions].
Page 311 Press [F3] (▼) or [F4] (▲) to highlight <01 TEL LINE SETTINGS> ➞ press [OK]. The LINE SELECTION menu appears. Press [F3] (▼) or [F4] (▲) to highlight <02 LINE 2> ➞ press [OK]. The TEL LINE SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <02 TEL LINE TYPE>...
Page 312: Changing The Start Speed
Reset Press [Reset] to return to the Fax Basic Features screen. NOTE Contact your local phone company if the dialing mode is unknown. Changing the Start Speed If a fax transmission does not start due to poor line conditions, you can change fax transmission speeds.
Page 313 Press [F3] (▼) or [F4] (▲) to highlight <01 TEL LINE SETTINGS> ➞ press [OK]. The LINE SELECTION menu appears. Press [F3] (▼) or [F4] (▲) to highlight <02 LINE 2> ➞ press [OK]. The TEL LINE SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <03 TX START SPEED>...
Page 314 Reset Press [Reset] to return to the Fax Basic Features screen. Setting Up Line 2 for Fax Transmissions 11-9...
Page 315: Line Selection When Sending A Fax
Line Selection When Sending a Fax You can select a preferred line for sending faxes or disable the transmission of outgoing faxes altogether. NOTE The default setting is ‘01 AUTO‘. Press [Additional Functions] ➞ press [F3] (▼) or [F4] (▲) to Additional Functions highlight <03 FAX SETTINGS>...
Page 316 Press [F3] (▼) or [F4] (▲) to highlight <01 AUTO> or <02 MAN.> ➞ press [OK]. ● If you select <01 AUTO>: ❑ Press [F3] (▼) or [F4] (▲) to highlight <01 LINE 1> or <02 LINE 2> ➞ press [OK].
Page 317 ❑ Press [F3] (▼) or [F4] (▲) to highlight <01 LINE 1> or <02 LINE 2> ➞ press [OK]. The display returns to the FAX SETTINGS menu. Reset Press [Reset] to return to the Fax Basic Features screen. 11-12 Line Selection When Sending a Fax...
Page 318: Sending A Fax On Line 2
Sending a Fax on Line 2 This section outlines how to send a fax on Line 2. Note that if you disabled fax sending on Line 2 in “Line Selection When Sending a Fax,” on p. 11-10, you will not be able to send a fax on Line 2.
Page 319: Cancel An Outgoing Fax
Specify the destinations. • You can send the same document to a maximum of 210 destinations, at 70 preset times. • You can specify multiple destinations to be sent at a preset time (delayed sequential broadcasting). (See “Sequential Broadcasting to More Than One Location,”...
Page 320: Receiving A Fax On Line 2
Receiving a Fax on Line 2 You can receive document transmissions automatically. NOTE For detailed instructions on how to receive a fax, see “Receiving Documents,” on p. 5-2. Cancel an Incoming Fax Press [Stop] to cancel an incoming fax transmission. If you press [Stop] when the machine is receiving faxes on both lines, you will be prompted on the screen to choose which of the two transactions you wish to cancel.
Page 321 11-16 Receiving a Fax on Line 2...
Page 322 Printing Reports and Lists CHAPTER This chapter explains how to print various reports and lists from your machine. Setting Reports to Print Automatically ........12-2 TX Reports .
Page 323: Setting Reports To Print Automatically
Setting Reports to Print Automatically This section describes how to print the reports of the TX/RX results or of TX/RX in the memory boxes automatically. TX Reports Follow the procedure below to select whether to print the TX reports automatically. You can also set to print reports only when a transmission error occurs.
Page 324 Press [F3] (▼) or [F4] (▲) to highlight <02 REPORT SETTINGS> ➞ press [OK]. The REPORT SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 TX REPORT> ➞ press [OK]. The TX REPORT menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 OUTPUT NO>, <02 PRINT ERROR ONLY>, or <03 OUTPUT YES>...
Page 325: Rx Reports
Reset Press [Reset] to return to the Fax Basic Features screen. RX Reports Follow the procedure below to select whether to print the RX reports automatically. You can also set to print reports only when an error occurs during receiving. NOTE •...
Page 326: Conﬁdential Rx Reports
Press [F3] (▼) or [F4] (▲) to highlight <02 RX REPORT> ➞ press [OK]. The RX REPORT menu appears. Press [F3] (▼) or [F4] (▲) to highlight <01 OUTPUT NO>, <02 PRINT ERROR ONLY>, or <03 OUTPUT YES> ➞ press [OK]. The display returns to the REPORT SETTINGS menu.
Page 327 Press [F3] (▼) or [F4] (▲) to highlight <02 REPORT SETTINGS> ➞ press [OK]. Each time you press (▼) or (▲), the next or previous menu option becomes highlighted. The REPORT SETTINGS menu appears. Press [F3] (▼) or [F4] (▲) to highlight <03 CONFID. RX REPORT>...
Page 328: Activity Reports
Activity Reports Follow the procedure below to select whether to print the activity reports automatically. NOTE • For activity report samples, see “Report Samples,” on p. 15-2. • You can check the list of TX/RX results using an activity report. •...
Page 329 Press [F3] (▼) or [F4] (▲) to highlight the item you want to set. ● To select <01 AUTO PRINT>: ❑ Follow the procedure below to set whether to print an activity report automatically when the transactions reach 40. ❑ ➞...
Page 330 ❑ ➞ Enter the time you want to print an activity report using the numeric keys press [OK]. OPER SYMBOLS The display returns to the ACTIVITY REPORT menu. ● To select <03 TX/RX SEPARATE>: ❑ Follow the procedure below to set whether to print an activity report separately for sending and receiving.
Page 331: Printing The Activity Report
Printing the Activity Report Follow this procedure to print a list of the previous 40 transactions on your machine. An activity report contains the start time of the transaction, destination, sender name, transaction number, transaction mode, total number of pages transmitted, and transmission result, of each transaction.
Page 332: Printing The Conﬁdential Reception List
Printing the Conﬁdential Reception List Follow the procedure below to print a list of documents received in the conﬁdential mailbox. Press [FAX]. lights, and the machine enters the Fax Basic Features screen. Open all three one-touch speed dialing panels ➞ press [Report].
Page 333: Printing The List Of Fax Settings
Printing the List of Fax Settings This section describes the procedure to print these lists by pressing [Additional Functions] and entering the PRINT LISTS menu, but you can print them also by pressing [Report] under the one-touch speed dialing panels. However, you cannot print the DEPT.
Page 334 Press [F3] (▼) or [F4] (▲) to highlight <08 PRINT LISTS> ➞ press [OK]. Each time you press (▼) or (▲), the next or previous menu option becomes highlighted. The PRINT LISTS menu appears. Press [F3] (▼) or [F4] (▲) to highlight the list you want to print. ●...
Page 335 ❑ ➞ Press [F3] (▼) or [F4] (▲) to highlight the list you want to print press [OK]. The optional settings for printing are displayed. ❑ ➞ Press [F3] (▼) or [F4] (▲) to highlight <01 NO SORT> or <02 SORT> press [OK].
Page 336 ● To print the access code list: ❑ ➞ Press [F3] (▼) or [F4] (▲) to highlight <02 PRINT ADD. LISTS> press [OK]. The PRINT ADD. LISTS menu appears. ❑ ➞ Press [F3] (▼) or [F4] (▲) to highlight <06 ACCESS CODE LIST> press [OK].
Page 337 ❑ Press [F3] (YES). The display returns to the Fax Basic Features screen, and the printing of the selected list is canceled. Reset Press [Reset] to return to the Fax Basic Features screen. 12-16 Printing the List of Fax Settings...
Page 338 Troubleshooting CHAPTER This chapter highlights any problems that may occur during the operation of the fax functions, and solutions that may be helpful in ﬁxing them. When Problems Occur ..........13-2 Sending Documents.
Page 339: When Problems Occur
When Problems Occur If an error occurs during sending or receiving, or there is an abnormality in the machine, check the following points. Sending Documents You cannot send a document after dialing. Cause 1 Is your machine set to the correct telephone line type (pulse or tone)? Remedy Check the telephone line type and set the machine to the correct type.
Page 340 Cause 2 Is a document occupying your memory space? Remedy Either print out any documents received in memory or wait until any documents stored in memory for sending have been sent, then resend your document. Documents are streaked with lines when they print on the other party’s fax machine. Cause Is your machine’s platen glass clean? Remedy...
Page 341 You cannot perform polling. Cause Is the polling box set? Remedy For polling to send, the polling box must ﬁrst be set. Set the polling box and resend the document. You cannot perform conﬁdential sending. Cause 1 Has the other party set up a conﬁdential mailbox in memory? Remedy Contact the other party and resend on conﬁrmation that their conﬁdential mailbox is set.
Page 342: Receiving Documents
Cause 4 Did you make a mistake in the subaddress or password registered for one-touch or speed dialing? Remedy Check your one-touch or coded speed dialing settings. Cause 5 Is the memory of the other fax machine full? Remedy Contact the other party and check. You cannot send a document with a subaddress/password.
Page 343 The documents you received are of poor quality. Cause 1 Is your toner cartridge running low on toner? Remedy Remove your toner cartridge and gently tilt it from side to side ﬁve or six times to redistribute the remaining toner. If this does not solve the problem, replace with a new toner cartridge.
Page 344: Other Problems
Other Problems Sending and receiving of documents is too slow. Cause 1 Is the resolution set to ‘FINE’, ‘SUPER FINE’, or ‘ULTRA FINE’? Remedy Setting the resolution to ‘STANDARD’ reduces the sending time. However, any ﬁne text in the document will also be harder to read. Cause 2 Is the picture quality set to ‘PHOTO’...
Page 345: Error Codes
Error Codes If errors occur during sending or receiving, they are recorded in reports as error codes. #0001 Cause A document may be jammed. Remedy Remove the jammed document. #0003 Cause 1 An attempt was made to send a document of 3.3 feet (1 meter) or longer from the feeder.
Page 346 #0009 Cause The paper has run out or the paper drawer is not set properly. Remedy Load the paper or reset the drawer properly. #0011 Cause 1 The document for sending was not set properly. Remedy Try again from the beginning. Cause 2 Polling reception did not work because no document was set on the other party’s fax machine.
Page 347 #0025 Cause A transmission requiring subaddress registration is set for one-touch or coded speed dialing but the subaddress is not registered. Remedy Register the subaddress. #0033 Cause You could not send using conﬁdential transmission because the other party’s fax machine does not support the use of subaddresses. Remedy Check with the other party.
Page 348 #0059 Cause Your transmission is canceled because the number you dialed was different from the number registered on the other party’s fax machine. Remedy Check to see that the correct fax number is registered on the other party’s fax machine. Or, set your SYSTEM SETTINGS not to conﬁrm the other party’s number.
Page 349 #0102 Cause When you tried to send a document, your subaddresses or passwords did not match those of the other party. Remedy Check with the other party. #0995 Cause Communication reservation is cleared. Remedy If necessary, try again from the beginning. 13-12 Error Codes...
Page 350: Questions And Answers
Questions and Answers This section tells you in Q & A format about convenient functions of your machine and how to avoid trouble. Can I resend the document automatically when sending has failed? Set AUTO REDIAL to ‘ON’ in the TX SETTINGS menu. You can also set redial options, such as redial times and intervals.
Page 351 If a power failure occurs, what happens to the documents stored in memory? The machine retains the documents stored in memory for about 1 hour (the time depends on the memory capacity) even if a power failure continues. The contents of the directory are retained as well.
Page 352: Chapter 14 Summary Of Important Settings
Summary of Important Settings CHAPTER This chapter details a summery of important settings for your machine. Fax Settings Table............14-2 14-1...
Page 353: Fax Settings Table
Fax Settings Table The following items can be set or registered using FAX SETTINGS menu in the Additional Functions menu. NOTE Depending on the optional equipment you install for the machine, some of the items may not be displayed or cannot be selected. ■...
Page 354 Applicable Item Settings Page ECM TX: ON*, OFF PAUSE TIME: 01 SEC to 15 SEC; 02 SEC* AUTO REDIAL: ON*, OFF 3-29 ERASE FAILED TX: OFF, ON* TX SETTINGS TIME OUT: ON*, OFF STAMP ACTION: DIRECT&MEMORY TX*, DIRECT TX 3-17 TX ROTATION: ON*, OFF PIN CODE: OFF*, ON 4-22...
Page 355: Print Lists
■ ADD. REGISTRATION Applicable Item Settings Page TEL# REGISTRATION: 01 - 63 (TEL NUMBER ENTRY, NAME, OPTIONAL SETTING) Sending E-MAIL ADDRESS: 01 - 63 (ENTER E-MAIL ADD., NAME, Function 1-TOUCH SPD DIAL OPTIONAL SETTING) Guide FTP SERVER: 01 - 63 (FTP SERVER NAME, NAME, Sending LOGIN NAME, PASSWORD, UPLOAD DIRECTORY, Function...
Page 356 Appendix CHAPTER This chapter describes the speciﬁcations of the machine, and includes report samples, the glossary, and index. Report Samples ............15-2 One-Touch Speed Dialing List 1.
Page 357: Report Samples
Report Samples You can conﬁrm the dialing addresses, machine settings and transmission/ reception results by printing reports. One-Touch Speed Dialing List 1 This lists the recipient addresses registered to all the one-touch speed dialing codes. For how to print the list, see “Printing the List of Fax Settings,” on p. 12-12. One-Touch Speed Dialing List 2 This lists the detailed data of the recipient addresses registered to all the one-touch speed dialing codes.
Page 358 Report Samples 15-3...
Page 359: Coded Speed Dialing List 1
Coded Speed Dialing List 1 This lists the recipient addresses registered to all the coded speed dialing codes. For how to print the list, see “Printing the List of Fax Settings,” on p. 12-12. Coded Speed Dialing List 2 This lists the detailed data of the recipient addresses registered to all the coded speed dialing codes.
Page 360: Group Dialing List
Group Dialing List This lists the recipient addresses registered to all the group dialing codes. For how to print the list, see “Printing the List of Fax Settings,” on p. 12-12. Access Code List This lists the recipient addresses registered to all the access codes. For how to print the list, see “Printing the List of Fax Settings,”...
Page 361: User's Data List
User’s Data List This lists all the settings made in the Additional Functions mode. For how to print the list, see “Printing the List of Fax Settings,” on p. 12-12. 15-6 Report Samples...
Page 362: Activity Report
Activity Report This report lists the sending and receiving transactions. For how to print the report, see “Printing the Activity Report,” on p. 12-10. NOTE If the <ESS POWER LEVEL> is set to ‘01 LOW’, the documents received in the Energy Saver mode will be printed after the Energy Saver mode is released.
Page 363: Transmission (Tx)/ Reception (Rx) Report
Transmission (TX)/ Reception (RX) Report This report is printed every time a document is sent or received. For how to print the report, see “Setting Reports to Print Automatically,” on p. 12-2. Error Transmission (TX) Report This report is printed every time a document is sent or received. For how to print the report, see “Setting Reports to Print Automatically,”...
Page 364: Conﬁdential Reception (Rx) Report
Conﬁdential Reception (RX) Report This report is printed every time the machine receives a conﬁdential document. For how to print the report, see “Setting Reports to Print Automatically,” on p. 12-2. Multi-Transaction (TX/RX) Report This report is printed every time a sequential broadcast transmission is performed. For how to print the report, see “Sequential Broadcasting to More Than One Location,”...
Page 365: Relay Broadcast Report
Relay Broadcast Report This report is printed from the originator machine every time a relay broadcast transmission is performed. For how to print the report, see “Relay Broadcasting Memory Box Settings Table,” on p. 7-3. Conﬁdential Mailbox List This lists sending and receiving transactions using the conﬁdential mailboxes. For how to print the list, see “Printing the Conﬁdential Reception List,”...
Page 366: Memory Clear Report
Memory Clear Report This lists documents in the memory immediately before they are deleted from the memory. Report Samples 15-11...
Page 367: Speciﬁcations
Autodial Function 200 numbers *Approximately 3 seconds per page for transmission time based on Canon FAX standard Chart No. 1 (ECM-MMR, Standard Mode) at 33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speed or lower, depending on the telephone line conditions.
Page 368: Glossary
Glossary Activity report Journal of transactions, both sent and received. Stands for automatic document feeder. Alarm lamp Blinks red when a paper jam occurs or the machine is running out of toner or paper. Automatic redialing When the other fax is busy or does not answer, the machine waits two minutes, and then automatically redials the same number.
Page 369 Coded speed dialing Enables you to automatically dial a facsimile number by pressing only four keys, [Coded Dial] and a three-digit code. You can register up to 137 facsimile numbers for coded speed dialing. When you register the facsimile number, you can also enter the receiving party’s name, set the speed for the transmission, and other useful features.
Page 370 Document The single sheet or stack of papers containing the data you want to send through or receive from a fax machine. Document density The document density settings alter the lightness or darkness of the documents sent or received. See density control. Document output tray Holds documents ejected from the machine after they have been scanned into memory, copied, or sent by direct sending.
Page 371 When dialing or registering long distance numbers, you sometimes have to insert a pause either within or after the telephone number. The destination and length of the pause differ depending on the system. Contact your local authorized Canon dealer or your local telephone company for further information if you experience problems with long distance dialing.
Page 372 Memory box The memory box provides features that enable you to set up an ITU-T subaddress and password, and enables you to use advanced features, such as conﬁdential sending and relay sending with a fax machine of any manufacture as long as they too support ITU-T standard subaddress/password transactions.
Page 373: Pin Code
Private Branch Exchange. An in-house telephone switching system that inter connects telephone extensions to each other, as well as to the external telephone network. A PBX controls the ﬂow of telephone trafﬁc through instruments such as paging systems and automatic callback and dialing. PIN code Personal Identiﬁcation Number.
Page 374: Rx Password
Resolution The density of dots for an output device like a fax, scanner, or printer. Expressed in terms of dots per inch (dpi). Low resolution causes font characters and graphics to have a jagged appearance. Higher resolution means smoother curves and angles, as well as a better match to traditional typeface designs.
Page 375: Super Fine
Super Fine This key increases the clarity of documents you send. The lamp shows you the current setting. It is four times the standard resolution. Super G3 FAX Expansion Kit-B1 The optional Super G3 FAX Expansion Kit-B1 enables you to connect two telephone lines to the machine.
Page 376: Ultra Fine
Stands for Transmit Terminal Identiﬁcation. Also called sender information. The TTI is the name of the person or organization, and the facsimile number of the machine that sends a document. In addition to a unit name that you register for the machine, you can create up to 99 sender’s names that can be selected and used in place of the unit name when you send a facsimile transmission.
Page 377: Index
Direct TX key, 1-5 Directory key, 1-4 Display contrast dial, 1-4 Document Memory List, 6-10 Document stamp feature, 3-17 Canon Super G3 FAX Expansion Kit-B1, 2-11 Setting stamp feature, 3-17 Card Reader-E1, 3-2 Turning ON/OFF stamp feature, 3-19 Clear key, 1-4, 1-6...
Page 378 SCAN DENSITY, 10-16 Line/Mail key, 1-5 TX MODE, 10-16 List of fax settings, printing, 12-12 TX STAMP, 10-16 1-TOUCH LIST 1, 12-12 FAX key, 1-4 1-TOUCH LIST 2, 12-12 Fax settings table, 14-2 ACCESS CODE LIST, 12-12 Flow of fax sending operations, 3-2 CODED DIAL LIST 1, 12-12 Function keys, 1-5 CODED DIAL LIST 2, 12-12...
Page 379 Pause/Redial key, 1-4 PIN code, 4-22 Dialing with PIN code after number, 4-24 Receive settings, 5-5 Dialing with PIN code before number, 4-25 2 on 1 mode, 5-8 Forced PIN code access, 4-29 Setting ECM for receiving, 5-5 Setting, 4-22 Receiving documents, 5-2 Setting PIN code access for speed dialing, Available paper sizes, 5-2...
Page 380 One-touch speed dialing, 2-2 Speed dialing, setting, 2-3 Access code dialing, 2-27 Send jobs, canceling, 3-35 Coded speed dialing, 2-12 Automatic redialing or memory sending, 3- Group dialing, 2-21 One-touch speed dialing, 2-3 Transmission, 3-35 Speed dialing, using, 2-30 Sender information, registering, 1-12 Access code dialing, 2-36 Date and time, 1-13 Coded speed dialing, 2-31...
Page 381 Using tone dialing on pulse line, 10-2 Vertical placement, 3-7 When problems occur, 13-2 Other problems, 13-7 Receiving documents, 13-5 Sending documents, 13-2 15-26 Index...
Page 382 70% recycled paper. CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 P.O. Box 2262, 1180 EG Amstelveen, The Netherlands CANON FRANCE S.A.

Canon IMAGERUNNER 2010F Facsimile Manual

Preface

How to Use this Manual

Legal Notices

Chapter 1 Before You Use the Fax Functions

Overview of the Imagerunner 2010F

Things You Must Do before Using this Machine

Registering the Required Sender Information

Chapter 2 Speed Dialing

Overview of Speed Dialing Methods

Setting up Speed Dialing

Using Speed Dialing

Chapter 3 Basic Sending

Flow of Fax Sending Operations

Placing Originals

Adjusting the Resolution, Density, and Image Quality

Sending a Document with a Sender Name

Document Stamp Feature

Sending Methods

Using Regular Dialing

Redialing When the Line Is Busy

Canceling Send Jobs

Checking Transaction Results

Chapter 4 Additional Sending Features

Transmission Settings

Sequential Broadcasting to more than One Location

Sending Documents at a Preset Time

Sending a Document with a Subaddress/Password

Setting up and Using PIN Codes

Chapter 5 Receiving Documents

Receive Settings

Printing Received Documents

Transferring Documents

Chapter 6 Memory Features

Memory Lock for Received Documents

Checking Documents Stored in Memory

Using a Memory Box

Chapter 7 Relay Broadcasting

What Is Relay Broadcasting

Setting up Your Machine as a Relay Unit

Using Relay Broadcasting

Sending a Document to a Relay Unit for Relay Broadcasting

Chapter 8 Conﬁdential Mailboxes

What Is a Conﬁdential Mailbox

Setting up a Conﬁdential Mailbox

Using a Conﬁdential Mailbox

Receiving a Conﬁdential Document

Sending a Conﬁdential Document

Chapter 9 Using Polling

What Is Polling

Polling Receiving

Polling to Receive at a Preset Time

Polling Sending

Using a Polling Box for Sending Documents

Chapter 10 Special Fax Features

Using Tone Dialing on a Pulse Line

Program One-Touch Keys

Setting the TX/RX Start Speed

Adjusting the Scanning Density

Setting the RX Password

Conﬁrming the Other Party's Fax Number

Changing the Fax Default Settings

Chapter 11 Dual Line Functions (Optional)

Connecting the Telephone Lines to the Machine

Setting up Line 2 for Fax Transmissions

Line Selection When Sending a Fax

Sending a Fax on Line 2

Receiving a Fax on Line 2

Chapter 12 Printing Reports and Lists

Setting Reports to Print Automatically

Printing the Activity Report

Printing the Conﬁdential Reception List

Printing the List of Fax Settings

Chapter 13 Troubleshooting

When Problems Occur

Error Codes

Questions and Answers

Chapter 14 Summary of Important Settings

Fax Settings Table

Chapter 15 Appendix