Page 1 Back Previous Next Before Using the Machine Document and Paper Reference Guide Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Please read this guide before operating this product. How to Use This Guide After you finish reading this guide, store it in a safe place Index for future reference.
Page 2 Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon. Table of Contents The machine illustration on the cover may differ slightly from your machine.
Page 3 Back Previous Next Before Using the Machine Things You Can Do Document and Paper Copying Select a scan mode depending on Sort copies by page order Send documents with diverse the type of image sending methods Sending and Receiving Printing and Scanning Image Quality Collate Copying...
Page 4 Back Previous Next Before Using the Machine Specify a recipient with a three- Retry sending documents Forward received documents Document and Paper digit code automatically Copying Sending and Receiving Sending with Coded Dial Codes Auto Retry Forwarding Documents → p. 4-22 →...
Page 5 Back Previous Next Before Using the Machine Print a document from a PC Restrict the use of the machine Document and Paper with department IDs Copying Sending and Receiving Printing Department ID Management → Online Help → p. 8-6 Printing and Scanning Specify detailed scanning options to suit various images...
Page 6 Back Previous Next Before Using the Machine Table of Contents Document and Paper Copying Manuals for the Machine ....................... i Things You Can Do .......................... ii Sending and Receiving How to Use This Guide ......................xxiii Printing and Using the Top Page ......................xxiii Scanning Using the Chapter Topic List ..................
Page 7 Back Previous Next Before Using the Machine LCD (Standby Mode) ....................... 1-10 Document and Paper Copy Mode ......................... 1-10 Send/Fax Mode ......................... 1-10 Copying Scan Mode .......................... 1-10 Log In Mode ........................1-11 Sending and Receiving Department/User ID Management ................... 1-12 Printing and Procedure before Using the Machine ...............
Page 8 Back Previous Next Before Using the Machine Timer Settings ........................... 1-17 Document and Paper Setting the Sleep Mode ....................1-17 Setting Auto Clear Time ....................1-18 Copying Setting Time Zone ......................1-18 Setting Daylight Saving Time ..................1-19 Sending and Receiving 2 Document and Paper ........................2-1 Printing and...
Page 9 Back Previous Next Before Using the Machine Loading Paper ........................... 2-10 Document and Paper Into the Multi-Purpose Tray ..................2-10 Setting Paper Size and Type ....................2-13 Copying Sending and 3 Copying .............................3-1 Receiving Basic Copying Method ......................3-3 Printing and Scanning Scan Settings ..........................3-4 Network...
Page 10 Back Previous Next Before Using the Machine Printing a Sample Page ......................3-11 Document and Paper Canceling Copy Jobs ....................... 3-12 Copying Checking and Deleting Jobs ....................3-13 Checking and Deleting Copy Jobs................3-13 Sending and Receiving 4 Sending and Receiving ......................4-1 Printing and Scanning Basic Sending Method ......................4-6...
Page 11 Back Previous Next Before Using the Machine Specifying Destinations ......................4-21 Document and Paper Using One-Touch Keys ....................4-21 Using Coded Dial Codes ....................4-22 Copying Using Group Addresses ....................4-23 Using Address Book Key ....................4-24 Sending and Receiving Manual Sending (Fax) ......................
Page 12 Back Previous Next Before Using the Machine Fax Dialing Features ........................ 4-33 Document and Paper Dialing Through a Switchboard .................. 4-33 Switching Temporarily to Tone Dialing ..............4-34 Copying Checking Dialing Line ....................4-35 Dialing an Overseas Number (With Pauses) ............4-36 Sending and Receiving Basic Receiving Method ......................
Page 13 Back Previous Next Before Using the Machine Canceling TX/RX Jobs ......................4-48 Document and Paper Checking and Deleting Jobs ....................4-49 Checking Transmission/Reception Results ............. 4-49 Copying Checking the Arrival of I-Fax ..................4-49 Sending and Checking and Deleting Sending/Receiving Documents Receiving Stored in Memory ......................
Page 14 Back Previous Next Before Using the Machine Canceling Scan Jobs ........................5-8 Document and Paper Canceling Scan Jobs to a Computer ................5-8 Canceling Scan Jobs to a USB Memory ...............5-8 Copying Checking and Deleting Jobs ....................5-9 Sending and Checking and Deleting Print Jobs ................5-9 Receiving Printing and 6 Network .............................6-1...
Page 15 Back Previous Next Before Using the Machine Setting Up a Computer for Printing/Sending a Fax ............. 6-11 Document and Paper Settings from the Operation Panel ................6-11 Machine Connection Method (LPD/Raw) ............... 6-12 Copying Print Server Settings ....................... 6-15 Setting Up E-Mail ........................6-16 Sending and Receiving Settings from the Operation Panel ................
Page 16 Back Previous Next Before Using the Machine Machine Management ......................6-44 Document and Paper Machine Management Using Web Browser (Remote UI) ........6-44 Machine Management Using NetSpot Device Installer ........6-44 Copying Machine Management Using NetSpot Console ........... 6-44 Sending and Receiving 7 Remote UI ..........................7-1 Printing and...
Page 17 Back Previous Next Before Using the Machine Managing the Address Book ....................7-9 Document and Paper Customizing System Settings ....................7-12 Customizing System Information ................7-12 Copying Specifying Forwarding Settings ..................7-15 Sending and Receiving Managing the Department/User ID .................. 7-21 Printing and Import/Export Function ......................
Page 18 Back Previous Next Before Using the Machine 8 System Manager Settings ......................8-1 Document and Paper Specifying the System Manager Settings................8-3 Copying Device Information Settings ....................8-5 Department ID Management ....................8-6 Sending and Receiving Registering the Department ID, Password, and Page Limit .........8-6 Printing and Changing the Password and Page Limit ..............8-8 Scanning...
Page 19 Back Previous Next Before Using the Machine Restricting Access to Destinations ..................8-17 Document and Paper Setting a Password for the Address Book ............... 8-17 Restricting the New Address ..................8-18 Copying Restricting PC Faxing ...................... 8-18 Confirming Entered Fax Numbers ................8-19 Sending and Restricting Job Recall .....................
Page 20 Back Previous Next Before Using the Machine Replacing the Toner Cartridge .................... 9-10 Document and Paper Redistributing Toner ....................... 9-10 Replacing the Toner Cartridge with a New One ........... 9-13 Copying Transporting the Machine ....................9-16 Sending and Receiving 10 Troubleshooting ........................10-1 Printing and Scanning Clearing Jams ..........................
Page 21 Back Previous Next Before Using the Machine General Problems ........................10-30 Document and Paper Paper Feeding Problems......................10-32 Copying Sending/Receiving Problems ....................10-33 Sending Problems ......................10-33 Sending and Receiving Problems .......................10-38 Receiving Printing and Copying Problems .........................10-44 Scanning Printing Problems ........................10-47 Network Telephone Problems ......................10-51 Remote UI Network Problems .........................10-52 System Manager...
Page 22: Table Of Contents
Back Previous Next Before Using the Machine 11 Appendix ..........................11-1 Document and Paper Machine Settings ........................11-4 Printing USER’S DATA LIST .................... 11-4 Copying Accessing the Setting Menu ..................11-4 Sending and Setting Menu ..........................11-6 Receiving PAPER SETTINGS ....................... 11-6 Printing and Scanning VOLUME CONTROL ......................
Page 23 Back Previous Next Before Using the Machine Summary of Reports and Lists...................11-46 Document and Paper Printing Reports Automatically ..................11-47 TX REPORT ........................11-47 Copying RX REPORT ........................11-48 Sending and ACTIVITY REPORT ......................11-49 Receiving Printing Reports and Lists Manually................11-51 Printing and Scanning Printing ACTIVITY REPORT ..................11-51 Printing 1-TOUCH LIST, CODED DIAL LIST, and GROUP DIAL LIST ....11-52 Network...
Page 24 Back Previous Next Before Using the Machine How to Use This Guide Document and Paper Using the Top Page Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index xxiii...
Page 25 Back Previous Next Before Using the Machine Using the Chapter Topic List Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index xxiv...
Page 26 Back Previous Next Before Using the Machine The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. Document and Paper Copying Indicates a warning that may lead to death or serious injury if not observed. Sending and Explains how to avoid actions that could injure you or damage your machine.
Page 27 Copyright Scanning Copyright © 2007 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, Network or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.
Page 28 Back Previous Next Before Using the Machine 1 Before Using the Machine Document and Paper Copying Machine Components ..................1-3 Sending and Operation Panel ....................1-6 Receiving Main Operation Panel ..............1-6 Printing and Scanning Send/Fax Operation Panel ............1-9 Network LCD (Standby Mode) ..................1-10 Copy Mode ..................
Page 29 Back Previous Next Before Using the Machine Department/User ID Management ...............1-12 Document and Paper Procedure before Using the Machine ........ 1-12 Procedure after Using the Machine ........1-12 Copying Optional Handset ...................1-13 Sending and Receiving Maintaining the Handset ............1-13 Printing and Toner Cartridge ....................1-14 Scanning...
Page 30 Back Previous Next Before Using the Machine Machine Components Document and Paper ADF ( Automatic Document Feeder) Copying Holds documents and feeds them automatically into the scanning area. Slide guides Sending and Adjust to the width of the document. Receiving Document feeder tray Printing and Holds documents.
Page 31 Back Previous Next Before Using the Machine Scanning area Scans documents from the ADF. Document and Paper Platen glass Place documents. Copying Output tray extension Extends for the output tray. Paper stopper Sending and Prevents the paper from falling off the output tray. Receiving Open the paper stopper from its original position for A4 paper.
Page 32 Back Previous Next Before Using the Machine Ethernet port Connect the network cable. Document and Paper USB port Connect the USB (Universal Serial Bus) cable. Copying Rear cover Open this cover when clearing paper jams. Power socket Sending and Connect the power cord. Receiving Telephone line jack Connect the external telephone cable.
Page 33 Back Previous Next Before Using the Machine Operation Panel Document and Paper Copying Main Operation Panel Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings [System Monitor] key [SEND/FAX] key Maintenance Press to check fax transmission, print, copy, or report output Press to switch to the Send/Fax mode.
Page 34 Back Previous Next Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network [Enlarge/Reduce] key [Energy Saver] key Remote UI Press to enlarge or reduce copy ratio. Press to set or cancel the Sleep mode manually. The key [Density] key lights green when the Sleep mode is set, and goes off when Press to adjust the density for copy or documents you send.
Page 35 Back Previous Next Before Using the Machine Document and Paper Copying Sending and Receiving Printing and Scanning Network [Start] key [OK] key Remote UI Press to start copying, scanning and sending faxes. Press to accept a set function or mode. Numeric keys Also press and hold to print a sample page when you are in Enter letters and numbers.
Page 36 Back Previous Next Before Using the Machine Send/Fax Operation Panel Document and Paper Copying Sending and Receiving Printing and Scanning Network Remote UI [Hook] key [Address Book] key Press when you want to dial without lifting up the optional Press to search pre-registered destinations under one-touch handset or the handset of the external telephone.
Page 37 Back Previous Next Before Using the Machine LCD (Standby Mode) Document and Paper Copying Copy Mode Send/Fax Mode F A X Sending and Receiving 1 0 0 % Printing and T E X T / P H O T O Scanning Scan Mode Network...
Page 38 Back Previous Next Before Using the Machine Log In Mode Document and Paper For Department ID Management E N T E R D E P T . I D Copying Sending and For User ID Management Receiving E N T E R U S E R Printing and Scanning...
Page 39 Back Previous Next Before Using the Machine Department/User ID Management Document and Paper If Department ID Management or User ID Management is set Procedure after Using the Machine Copying to <ON> in <SYSTEM SETTINGS>, you must enter your ID and password to be able to operate the machine.
Page 40 If you want to use the machine as a telephone and a fax Copying machine, or if you want to receive faxes manually, install the optional handset available from your local authorized Canon dealer or the Canon help line. Sending and...
Page 41 Back Previous Next Before Using the Machine Toner Cartridge Document and Paper The lifetime of the Canon genuine starter toner cartridge which Model Supported Canon Copying Type Print Yield comes with the machine is approximately 1,000 pages, the Name Genuine Cartridge...
Page 42 Back Previous Next Before Using the Machine Always hold the toner cartridge by its handle to avoid Maintaining the Toner Cartridge touching the drum protective shutter. Document and Paper Keep the toner cartridge away from computer screens, Do not stand the toner cartridge on end, and do not turn it disk drives, and floppy disks.
Page 43 Back Previous Next Before Using the Machine Toner low Checking the toner level Document and Paper T O N E R G A U G E You can check the amount of toner remaining in the toner cartridge 1 0 0 % by pressing the [Toner Gauge] key.
Page 44 Back Previous Next Before Using the Machine Timer Settings Document and Paper Copying Setting the Sleep Mode Press [Stop/Reset] to return to the standby mode. When the machine remains idle for a certain period of time, it Sending and automatically enters the Sleep mode. Receiving Press [Additional Functions].
Page 45 Back Previous Next Before Using the Machine Setting Auto Clear Time Setting Time Zone Document and Paper If the machine remains idle for a certain period of time, the display The standard time zones of the world are expressed globally in returns to the standby mode (Auto Clear function).
Page 46 Back Previous Next Before Using the Machine Setting Daylight Saving Time Press [ ] or [ ] to select <MONTH>, then Document and Paper press [OK]. In some countries or areas, time is advanced throughout the summer season. This is called “Daylight Saving Time. ” Press [ ] or [ ] to select the month, then...
Page 47 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <MONTH>, then Document and Paper press [OK]. Press [ ] or [ ] to select the month, then Copying press [OK]. Press [ ] or [ ] to select <WEEK>, then press Sending and [OK].
Page 48 Back Previous Next Before Using the Machine 2 Document and Paper Document and Paper Copying Document Requirements .................2-2 Sending and Scanning Area ....................2-3 Receiving Loading Documents ..................2-4 Printing and Scanning On the Platen Glass ..............2-4 Network In the ADF ..................2-5 Paper Requirements ..................2-7 Remote UI Printable Area ....................2-9...
Page 49 Back Previous Next Before Using the Machine Document Requirements Document and Paper Platen Glass Do not place the document on the platen glass or in the ADF Copying until the glue, ink or correction fluid on the document is Type –...
Page 50 Back Previous Next Before Using the Machine Scanning Area Document and Paper Make sure your document’s text and graphics fall within the Copying shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use.
Page 51 Back Previous Next Before Using the Machine Loading Documents Document and Paper Copying On the Platen Glass Align the document with the appropriate paper size marks. Lift up the ADF. Sending and Receiving Printing and Scanning Network Remote UI If your document does not match any of the paper size marks, align the center of your document with the arrow mark.
Page 52 Back Previous Next Before Using the Machine In the ADF Gently close the ADF. Document and Paper Fan the document stack and even the edges. Copying Sending and Receiving Printing and The document is ready for scanning. Scanning Network Adjust the slide guides to the width of the –...
Page 53 Back Previous Next Before Using the Machine Neatly place the documents face up in the Document and Paper document feeder tray. Copying Sending and Receiving Printing and Scanning The document is ready for scanning. Network – Do not add or remove documents while they are being scanned. –...
Page 54 Back Previous Next Before Using the Machine Paper Requirements Document and Paper Paper cassette Multi-purpose tray To prevent paper jams, do not use any of the following: Copying Size A4, B5, A5, Executive, Envelope (COM10, Monarch, DL, – Wrinkled or creased paper (W x L) ISO-C5 (162 x 229 mm)), Oficio, Brazil-Oficio, Mexico- –...
Page 55 Sending and Store paper at 18°C–24°C, 40%–60% relative humidity. Receiving Use only the transparencies designed for laser printers. Printing and Canon recommends you to use Canon type transparencies Scanning with this machine. Network Remote UI System Manager Settings...
Page 56 Back Previous Next Before Using the Machine Printable Area Document and Paper The shaded area indicates the approximate printable area of Copying A4 paper and envelope. Note that the margin widths listed are approximate and there may be slight variations in actual use. Sending and Receiving Printing and...
Page 57 Back Previous Next Before Using the Machine Loading Paper Document and Paper To load paper in the paper cassette, see “Set Up the Machine,” in Spread the paper guides a little wider than the Copying the Starter Guide. actual paper width. Into the Multi-Purpose Tray Sending and Receiving...
Page 58 Back Previous Next Before Using the Machine When setting an envelope, gently insert the When setting paper, gently insert the paper into envelope into the multi-purpose tray with the Document and Paper the multi-purpose tray with the print side up. print side up and the right edge (i.e., closer to the stamp) first.
Page 59 Back Previous Next Before Using the Machine Slide the paper guides so that they fit to both Document and Paper sides of the paper. Copying Sending and Receiving Printing and Scanning Network If the paper guides are not adjusted correctly for the size of the paper, the quality of your printouts may be adversely affected.
Page 60 Back Previous Next Before Using the Machine Setting Paper Size and Type Document and Paper The default setting is <A4> and <PLAIN PAPER>. When you Press [ ] or [ ] to select the paper size, then Copying place other sizes and/or types of paper, follow this procedure to press [OK].
Page 61 Back Previous Next Before Using the Machine Press [ ] or [ ] to select the paper type, then Document and Paper press [OK]. You can select from the following paper types: <PLAIN PAPER> or <PLAIN PAPER L>* for Plain paper (64 g/m to 90 Copying <HEAVY PAPER>...
Page 62: Before Using The Machine
Back Previous Next Before Using the Machine 3 Copying Document and Paper Copying Basic Copying Method ..................3-3 Sending and Scan Settings ....................3-4 Receiving Image Quality ................3-4 Printing and Scanning Density .....................3-4 Network Zoom Ratio ..................3-5 Advanced Copy Features .................3-7 Remote UI Collate Copy ...................3-7 System Manager 2 on 1 Combination ..............3-8...
Page 63 Back Previous Next Before Using the Machine Canceling Copy Jobs ..................3-12 Document and Paper Checking and Deleting Jobs ................3-13 Copying Checking and Deleting Copy Jobs ........3-13 Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents...
Page 64: Receiving 4
Back Previous Next Before Using the Machine Basic Copying Method Document and Paper Follow this procedure to make a copy. Copying Set documents. For documents you can copy, see “Document Requirements, ” on Sending and p. 2-2. Receiving Press [COPY]. Printing and Scanning When you are in the copy mode and press and hold [OK], a sample...
Page 65: Printing And Scanning 5
Back Previous Next Before Using the Machine Scan Settings Document and Paper Before pressing [Start] to begin copying, you can adjust the Density Copying settings to better suit the document to be scanned. These You can adjust the density to the most appropriate level for the settings return to the default values if the Auto Clear function is document either automatically or manually.
Page 66 Back Previous Next Before Using the Machine Adjusting Manually Zoom Ratio Document and Paper Preset Zoom Press [COPY]. Copying You can enlarge or reduce documents from one standard paper size Press [Density] repeatedly to select the manual to another. mode. Sending and Press [COPY].
Page 67 Back Previous Next Before Using the Machine Zoom Designation Document and Paper You can reduce or enlarge images by any copy ratio, in 1% increments. The available copy ratios are from 50% to 200%. Copying Press [COPY]. Sending and Press [Enlarge/Reduce] twice. Receiving Enter the copy ratio with the numeric keys, then Printing and...
Page 68 Back Previous Next Before Using the Machine Advanced Copy Features Document and Paper Copying Collate Copy Press [Start]. When the documents are loaded in the ADF, collate copying starts You can copy documents collated into sets arranged in page order. Sending and and no further operation is required.
Page 69 Back Previous Next Before Using the Machine 2 on 1 Combination Use the numeric keys to enter the desired copy Document and Paper quantity (1 to 99). 2 on 1 combination automatically reduces two documents to fit on the selected paper size. This feature can be used together with both Press [Start].
Page 70 Back Previous Next Before Using the Machine Two-Sided Copying Document and Paper Two-sided copying enables you to make two-sided copies from Paper used to make two-sided copies must conform to the following specifications: one-sided documents. This feature can be used together with both –...
Page 71 Back Previous Next Before Using the Machine Reserved Copy Use the numeric keys to enter the desired copy Document and Paper quantity (1 to 99). You can make copy settings and scan documents even if the machine is currently printing. The scanned documents are Press [Start].
Page 72 Back Previous Next Before Using the Machine Printing a Sample Page Document and Paper This machine provides you to print a sample page. You can use Copying this function to test how the printouts will look with current settings. Sending and Receiving –...
Page 73 Back Previous Next Before Using the Machine Canceling Copy Jobs Document and Paper Cancel an ongoing job as follows. Copying Press [Stop/Reset]. When the <STOP KEY PRESSED> message Sending and appears, press [OK]. Receiving When scanning using the ADF: Printing and Scanning S T O P K E Y...
Page 74: Press [Ok]
Back Previous Next Before Using the Machine Checking and Deleting Jobs Document and Paper System monitor enables you to monitor the status of the copy Copying jobs currently being processed. Checking and Deleting Copy Jobs Sending and Receiving Press [System Monitor] repeatedly to select Printing and <COPY STATUS>, then press [OK].
Page 75 Back Previous Next Before Using the Machine 4 Sending and Receiving Document and Paper Copying Basic Sending Method ..................4-6 Sending and Scan Settings ....................4-7 Receiving Image Quality (Fax)..............4-7 Printing and Scanning Density .....................4-7 Network Send Settings (E-Mail/File Server) ..........4-8 Storing/Editing Address Book ...............4-10 Remote UI Storing/Editing One-Touch Keys/Coded Dial Codes ..
Page 76 Back Previous Next Before Using the Machine Specifying Destinations .................4-21 Document and Paper Using One-Touch Keys ............4-21 Using Coded Dial Codes ............4-22 Copying Using Group Addresses ............4-23 Sending and Using Address Book Key ............4-24 Receiving Printing and Manual Sending (Fax) ..................4-26 Scanning Advanced Sending Features ................4-27...
Page 77 Back Previous Next Before Using the Machine Customizing Sending Features ..............4-30 Document and Paper Setting Number of Retry Attempts (E-Mail/ File Server) ................... 4-30 Copying Setting Automatic Redialing (Fax) ........4-30 Sending and Setting Detail Information (E-Mail/File Server/ Receiving USB Memory) ................4-31 Printing and Scanning Fax Dialing Features ..................4-33...
Page 78 Back Previous Next Before Using the Machine Receiving Features ..................4-38 Document and Paper FaxTel: Optional Settings ............4-38 Telstra FaxStream. Duet (Only for Australia) ....4-39 Copying Telecom FaxAbility (Only for New Zealand) ....4-39 Sending and Manual Reception ..............4-40 Receiving Memory Reception ..............
Page 79 Back Previous Next Before Using the Machine Checking and Deleting Jobs ................4-49 Document and Paper Checking Transmission/Reception Results ...... 4-49 Checking the Arrival of I-Fax ..........4-49 Copying Checking and Deleting Sending/Receiving Sending and Documents Stored in Memory ..........4-50 Receiving Printing and Scanning...
Page 80 Back Previous Next Before Using the Machine Basic Sending Method Document and Paper Follow this procedure to send faxes and e-mails, or to send Specify the fax number or e-mail address with Copying documents to a file server. the numeric keys. For network connection, see “Set the Machine for Network You can also specify the fax number or e-mail addresses with one- Usage,”...
Page 81 Back Previous Next Before Using the Machine Scan Settings Document and Paper You can adjust the image quality (Fax) and density of the Density Copying document you send. The higher image quality you set, the better the output will be, but the longer the transmission will Press [SEND/FAX] repeatedly to select the take.
Page 82 Back Previous Next Before Using the Machine Send Settings (E-Mail/File Server) Specify the destination. Document and Paper For instructions on specifying destinations, see “Specifying You can optionally set the file format, if multiple images are sent Destinations, ” on p. 4-21. as separate files or a single file, resolution, and original type after specifying the e-mail or file server address.
Page 83 Back Previous Next Before Using the Machine Press [ ] or [ ] to select the resolution, then Press [Start]. Document and Paper press [OK]. When you set the documents on the platen glass, press [ ] or [ to select the document size, then press [Start] for each document. E-mail (B&W): <200X200dpi>, <300X300dpi>, <400X400dpi>, When scanning is complete, press [OK] to start sending.
Page 84 Back Previous Next Before Using the Machine Storing/Editing Address Book Document and Paper This machine provides you with various ways to specify the Using Address Book key (p. 4-24) Copying destination besides using the numeric keys. You can register You can specify destinations by pressing [Address Book] and fax numbers, e-mail addresses and file server addressed to the searching a destination from Address Book.
Page 85 Back Previous Next Before Using the Machine Storing/Editing One-Touch Keys/Coded Press [ ] or [ ] to select <TEL NUMBER Document and Paper Dial Codes ENTRY>, then press [OK]. Enter the fax number you register (max. 120 Registering Fax Numbers Copying digits, including spaces and pauses) with the numeric keys, then press [OK].
Page 86 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <OPTIONAL Press [ ] or [ ] to select <ECM>, then press Document and Paper SETTING>, then press [OK]. [OK]. Press [ ] or [ ] to select <ON>, then press Press [ ] or [...
Page 87 Back Previous Next Before Using the Machine Press [ ] or [ ] to select a one-touch key (01 Enter the destination name (max. 16 letters, Document and Paper to 07) or coded dial code (000 to 191) for which including spaces) with the numeric keys, then you want to register the address, then press press [OK].
Page 88 Back Previous Next Before Using the Machine Press [ ] or [ ] to select a one-touch key (01 Press [ ] or [ ] to select <FILE PATH>, then Document and Paper to 07) or coded dial code (000 to 191) for which press [OK].
Page 89 Back Previous Next Before Using the Machine Editing One-Touch Keys/ Coded Dial Codes Enter a new number or character with the Document and Paper numeric keys, then press [OK]. Press [Additional Functions]. Press [ ] or [ ] to select <NAME>, then press Copying [OK].
Page 90 Back Previous Next Before Using the Machine Deleting One-Touch Keys/ Coded Dial Codes Press and hold [Clear] to delete the entire entry, Document and Paper then press [OK]. Press [Additional Functions]. Copying Press [ ] or [ ] to select <ADDRESS BOOK If you delete the fax number, e-mail address or file server address, the registered name is cleared automatically.
Page 91 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <GROUP DIAL>, Press [ ] or [ ] to select <NAME>, then press Document and Paper then press [OK]. [OK]. Press [ ] or [ ] to select an empty one-touch Enter the group name (max.
Page 92 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <GROUP DIAL>, Press [ ] or [ ] to select <GROUP DIAL>, Document and Paper then press [OK]. then press [OK]. Press [ ] or [ ] to select a group to edit, then Press [ ] or [...
Page 93 Back Previous Next Before Using the Machine Changing Group Name Press [Stop/Reset] to return to the standby Document and Paper mode. Press [Additional Functions]. Deleting Group Addresses Copying Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [Additional Functions].
Page 94 Back Previous Next Before Using the Machine Press [Clear] repeatedly until all destinations are Document and Paper deleted, then press [OK]. Copying When you delete all destinations, the registered name is cleared automatically. Sending and Press [Stop/Reset] to return to the standby Receiving mode.
Page 95 Back Previous Next Before Using the Machine Specifying Destinations Document and Paper Follow the procedure below to send documents to registered Press the desired one-touch key (01 to 07). Copying recipients. If you pressed a wrong key, press [Clear] and try again. If you want to adjust the image quality and density, see “Scan Settings, ”...
Page 96 Back Previous Next Before Using the Machine Using Coded Dial Codes Enter the desired three-digit code (000 to 191) Document and Paper with the numeric keys. You can specify up to 192 destinations using coded dial codes. T E L = 0 1 2 3 X X X X X X Copying [ * 0 0 1 ] C A N O N To use this feature, you must register destinations in coded dial code...
Page 97 Back Previous Next Before Using the Machine Using Group Addresses Press [Start]. Document and Paper When you set the documents on the platen glass, press [ ] or [ to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start sending.
Page 98 Back Previous Next Before Using the Machine Using Address Book Key Enter the first letter of the recipient’s name or Document and Paper the first part of the fax number/address with the [Address Book] search enables you to search for a recipient numeric keys.
Page 99 Back Previous Next Before Using the Machine When the recipient’s name is displayed, press Document and Paper [OK]. If you want to adjust the image quality and density, see “Scan Settings, ” on p. 4-7. Copying Press [Start]. When you set the documents on the platen glass, press [ ] or [ Sending and to select the document size, then press [Start] for each document.
Page 100 Back Previous Next Before Using the Machine Manual Sending (Fax) Document and Paper Use manual sending when you want to talk to the recipient Press [ Hook] or pick up the optional handset or Copying before sending a document, or if the recipient does not have a handset of your external telephone.
Page 101 Back Previous Next Before Using the Machine Advanced Sending Features Document and Paper The machine provides the following additional fax modes: Press [SEND/FAX] repeatedly to select the Copying broadcasting and job recall. sending method, then press [OK]. If you are specifying destinations registered in Address Book, you can skip this step.
Page 102 Back Previous Next Before Using the Machine Press [Start]. Press [SEND/FAX]. Document and Paper When you set the documents on the platen glass, press [ ] or [ Press [ Recall/Pause]. to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start sending.
Page 103 OS. Network From an open document on an application, click [File] > [Print]. Remote UI Select the fax icon ([Canon MF4600 Series (FAX)]), then click [Print] or [OK]. System Manager Specify the name and fax number in [Sending Settings Settings], then click [Add to Recipient List].
Page 104 Back Previous Next Before Using the Machine Customizing Sending Features Document and Paper Copying Setting Number of Retry Attempts (E-Mail/ Use [ ], [ ], or numeric keys to enter the number of retry attempts (0 to 5 times) the File Server) Sending and machine will make, then press [OK].
Page 105 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <FAX SETTINGS>, Press [ ] or [ ] to select <TX ERROR Document and Paper then press [OK]. REDIAL>, then press [OK]. Press [ ] or [ ] to select <TX SETTINGS>, Press [ ] or [...
Page 106 Back Previous Next Before Using the Machine Press [Additional Functions]. Press [ ] or [ ] to select <MESSAGE TEXT>, Document and Paper then press [OK]. Press [ ] or [ ] to select <TX/RX SETTINGS>, then press [OK]. Use the numeric keys to enter the message body Copying text (up to 140 characters), then press [OK].
Page 107 Back Previous Next Before Using the Machine Fax Dialing Features Document and Paper Copying Dialing Through a Switchboard Press [ ] or [ ] to select <PREFIX>, then press [OK]. If your machine is connected to a PBX, register the [R] key so you Sending and can easily access the outside line.
Page 108 Back Previous Next Before Using the Machine Dialing using the [R] Key Switching Temporarily to Tone Dialing Document and Paper If your machine is set for pulse dialing, use the procedure below to switch to tone dialing to use information services (e.g., banks, airline Set documents.
Page 109 Back Previous Next Before Using the Machine Checking Dialing Line Use the numeric keys to dial the required Document and Paper information service. Checking dialing line function enables you to configure the setting on whether to check for a dial tone. When the recorded message of the information Copying Press [Additional Functions].
Page 110 Back Previous Next Before Using the Machine Dialing an Overseas Number (With Pauses) Use the numeric keys to dial the country code, Document and Paper the area code, and the fax/telephone number of When you dial or register an overseas number, you may need to the recipient.
Page 111 Back Previous Next Before Using the Machine Basic Receiving Method Document and Paper Follow this procedure to set the machine for receiving faxes. Press [ ] or [ ] to select the receive mode, Copying then press [OK]. Press [Additional Functions]. <...
Page 112 Back Previous Next Before Using the Machine Receiving Features Document and Paper You can set the fax receive mode to suit your needs, set the Use [ ], [ ], or the numeric keys to specify Copying machine to receive fax documents into memory (memory the duration (0 to 30 seconds) for which the lock), forward received fax documents to other machines or machine attempts to detect the fax tone before...
Page 113 Back Previous Next Before Using the Machine When You Hear the Fax Call Ring Pattern (Triple Ring) Telstra FaxStream. Duet (Only for Document and Paper Australia) After the machine rings, it receives the document automatically. In Australia, Telstra offers the FaxStream. Duet capability. If you Telecom FaxAbility (Only for New Zealand) subscribe to this service, your line is assigned two numbers: one for Copying...
Page 114 Back Previous Next Before Using the Machine Manual Reception Memory Reception Document and Paper When you select <Manual> in <RX MODE>, follow the procedure The machine automatically receives faxes in memory when printing below to receive a fax. is disabled under certain conditions (e.g., toner or paper has run out).
Page 115 Back Previous Next Before Using the Machine Memory Lock Reception Press [ ] or [ ] to select <ON>, then press Document and Paper [OK]. You can also set the machine to store all documents in memory without automatically printing them. You can also forward the documents received in memory to other Copying destinations.
Page 116 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <ON> or <OFF>, Use the numeric keys to enter the start time (in Document and Paper then press [OK]. 24-hour format), then press [OK]. <OFF>: Does not print a RX report. <ON>: Prints a RX report.
Page 117 Back Previous Next Before Using the Machine Forwarding Received Documents Press [ ] or [ ] to select <MEMORY LOCK>, Document and Paper You can set the machine to forward received documents to other then press [OK]. machines or file servers. If a received document matches the Use the numeric keys to enter the memory lock forwarding conditions, it is forwarded to the specified destination.
Page 118 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <FORWARD>, then Specify the destination, then press [OK]. Document and Paper press [OK]. The machine starts to send the selected document. Specify the destination, then press [OK]. Copying The machine starts to send the selected document.
Page 119 Back Previous Next Before Using the Machine Press [ ] to select <YES>. Press [ ] or [ ] to select <FAX SETTINGS>, Document and Paper then press [OK]. If you do not want to print or erase the job, press [ ] to select <NO>.
Page 120 Back Previous Next Before Using the Machine Receiving a Fax Remotely Printing Received Documents Document and Paper The machine provides the following printing features: two-sided printing and received image reduction. When you receive a call, pick up the external Copying telephone.
Page 121 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <ON>, then press Press [ ] or [ ] to select <RX REDUCTION> Document and Paper [OK]. or <REDUCE DIRECTION>, then press [OK]. If you select <REDUCE DIRECTION>, skip to step 11. Press [Stop/Reset] to return to the standby Copying Press [...
Page 122 Back Previous Next Before Using the Machine Canceling TX/RX Jobs Document and Paper Cancel an ongoing job (sending or receiving) as follows. Copying Press [Stop/Reset]. When the <STOP KEY PRESSED> message Sending and Receiving appears, press [OK]. When scanning using the ADF: Printing and Scanning S T O P...
Page 123 Back Previous Next Before Using the Machine Checking and Deleting Jobs Document and Paper System monitor enables you to view the transmission and Checking the Arrival of I-Fax Copying reception results, monitor the status of the send and receive The machine regularly checks for the arrival of I-fax. However, jobs currently being processed.
Page 124 Back Previous Next Before Using the Machine Checking and Deleting Sending/Receiving Document and Paper Documents Stored in Memory Press [System Monitor] repeatedly to select <TX/ Copying RX STATUS>, then press [OK]. Press [ ] or [ ] to scroll through the job list. Sending and Receiving If you want to delete the job, go to step 3.
Page 125 Back Previous Next Before Using the Machine 5 Printing and Scanning Document and Paper Copying Printing Documents ..................5-2 Sending and Scanning to a Computer ..................5-3 Receiving Scanning to a USB Memory ................5-4 Printing and Scanning Scanning to a USB Memory ............5-4 Network Scan Settings .................5-6 Canceling Scan Jobs ..................5-8...
Page 126 Network From an open document on an application, click [File] → [Print]. Remote UI Select the printer icon for the machine ([Canon MF4600 Series UFRII LT]), then click System Manager [Preferences] or [Properties] to open the dialog Settings box. Maintenance...
Page 127 Back Previous Next Before Using the Machine Scanning to a Computer Document and Paper Follow this procedure to scan a document to your computer. Copying Make sure that the scanner driver is installed. To check if the driver is installed, see “Installing/Uninstalling Software,” in the Starter Guide.
Page 128 Back Previous Next Before Using the Machine Scanning to a USB Memory Document and Paper Follow this procedure to scan a document to your USB memory. Scanning to a USB Memory Copying Connect a USB memory into the USB memory –...
Page 129 Back Previous Next Before Using the Machine – For a USB memory formatted with the FAT16 file system, the Press [Start]. maximum number of files that can be saved in the root directory Document and Paper If you want to set the optional settings, press [OK] instead of pressing (the top level of the directory tree in the USB memory) is only [Start].
Page 130 Back Previous Next Before Using the Machine Scan Settings Press [Start]. Document and Paper ] or You can adjust the scanning density and optionally set the file When you set the documents on the platen glass, press ] to select the document size, then press [OK] or [Start]. format, if multiple images are sent as separate files or a single file, resolution, and original type according to the type of document you Copying...
Page 131 Back Previous Next Before Using the Machine Press [ ] or [ ] to select the file format, then Press [ ] or [ ] to select the original type, Document and Paper press [OK]. then press [OK]. USB Memory (B&W): <TIFF (B&W)>, <PDF> <TEXT/PHOTO>: For documents that contain text and photos.
Page 132 Back Previous Next Before Using the Machine Canceling Scan Jobs Document and Paper Canceling Scan Jobs to a USB Memory Cancel an ongoing job as follows. Copying Press [Stop/Reset]. Canceling Scan Jobs to a Computer Sending and When the <STOP KEY PRESSED> message Press [Stop/Reset].
Page 133 Back Previous Next Before Using the Machine Checking and Deleting Jobs Document and Paper System monitor enables you to monitor the status of the print Press [ ] or [ ] to select <CANCEL>, then Copying jobs currently being processed. press [OK].
Page 134 Back Previous Next Before Using the Machine 6 Network Document and Paper Copying System Requirements ..................6-4 Printing or Sending a Fax from a Computer .......6-4 Sending and Receiving Using E-Mail ...................6-5 Printing and Sending Data to a File Server ...........6-5 Scanning Network Basic Network Settings ..................6-6...
Page 135 Back Previous Next Before Using the Machine Setting Up E-Mail ....................6-16 Document and Paper Settings from the Operation Panel ........6-16 Copying Setting Up a Computer as a File Server ............6-21 Settings from the Operation Panel ........6-21 Sending and Receiving Configuring a Shared Folder ..........
Page 136 Back Previous Next Before Using the Machine Machine Management ...................6-44 Document and Paper Machine Management Using Web Browser (Remote UI) ................. 6-44 Copying Machine Management Using NetSpot Device Installer ..................6-44 Sending and Receiving Machine Management Using NetSpot Console .... 6-44 Printing and Scanning Network...
Page 137: Before Using The Machine
Back Previous Next Before Using the Machine System Requirements Document and Paper This section describes the system environments with which the Computers Copying machine is compatible. – Windows; IBM PC/compatibles Printing or Sending a Fax from a Computer Sending and Protocol Receiving The following system environments are compatible when printing...
Page 138 Back Previous Next Before Using the Machine Using E-Mail Sending Data to a File Server Document and Paper The following system environments are confirmed for using the The following system environments are compatible when sending e-mail functions. data from the machine to a file server, depending on the type of network used: Copying Mail forwarding server software...
Page 139 Sending data to a file server – Machine’s operation panel (Additional Functions menu) Printing and – NetSpot Device Installer (Canon utility software included in the Before making basic network settings, confirm that the Scanning User Software CD) following procedures are performed.
Page 140 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <SYSTEM Press [ ] or [ ] to select <COMMUNICATION Document and Paper SETTINGS>, then press [OK]. MODE>, then press [OK]. If the System Manager ID and System Password have been set, enter Press [ ] or [ ] to select the desired...
Page 141 You can specify this setting for each community separately. Remote UI Press [Additional Functions]. – If you want to use a Canon printer driver or utility, select <ON> for both <USE SNMP> and <DEDICATED PORT>. System Manager Press [ ] or [ ] to select <SYSTEM...
Page 142 Use the numeric keys to enter the desired Network community name, then press [OK]. – If you want to use a Canon printer driver or utility, select <ON> for both Press [ ] or [ ] to select <SNMP WRITABLE Remote UI <USE SNMP>...
Page 143 Remote UI <ON>: If you want to set or browse detailed information on the machine with a Canon printer driver or utility. <OFF>: If you are not using a Canon printer driver or utility. System Manager Settings Press [Stop/Reset] to return to the standby mode.
Page 144 – Machine’s operation panel (Additional Functions menu) Press [ ] or [ ] to select <TCP/IP SETTINGS>, Troubleshooting – NetSpot Device Installer (Canon utility software included in the then press [OK]. User Software CD) Appendix Table of Contents Index 6-11...
Page 145 Back Previous Next Before Using the Machine Machine Connection Method (LPD/Raw) Press [ ] or [ ] to select <LPD PRINT>, then Document and Paper press [OK]. Connecting to a TCP/IP Network: Press [ ] or [ ] to select <ON> or <OFF>, All computers that use the machine must have TCP/IP client Copying then press [OK].
Page 146 Back Previous Next Before Using the Machine Open the printer properties dialog box. Open the [Printer Ports] dialog box by clicking Document and Paper [Add Port]. – For Windows Vista, click [Start] on the Windows task bar → [Control Panel] → [Printer] under [Hardware and Sound]. –...
Page 147 You can specify a print queue in [Queue Name]. The following three follow the instructions on the screen to search again, or click print queues are available: [Standard] → click [Canon Network Printing Device with P9100] from LP: The machine prints according to its spool settings. Normally Copying the pull-down list →...
Page 148 Back Previous Next Before Using the Machine Print Server Settings Select [Share this printer] (Windows 2000: Document and Paper [Shared as]) and enter a share name. If Windows 2000/XP/Server 2003/Vista is on your network, the following procedure enables you to set up a print server for more If this machine is shared with users running efficient management of network printers.
Page 149 Machine’s operation panel (Additional Functions menu) the System Manager ID and System Password using the numeric keys, then press [Log In/Out (ID)]. – NetSpot Device Installer (Canon utility software included in the User Software CD) Troubleshooting Appendix Table of Contents...
Page 150 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <NETWORK Use the numeric keys to enter the SMTP server Document and Paper SETTINGS>, then press [OK]. name, then press [OK]. – Enter the SMTP server name if the SMTP server name is already Press [ ] or [ ] to select <E-MAIL/l-FAX>,...
Page 151 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <AUTH/ENC Use the numeric keys to enter the user name, Document and Paper SETTINGS>, then press [OK]. then press [OK]. – Enter the user name used for logging in to the SMTP server if the Press [ ] or [ ] to select <POP BEFORE...
Page 152 Back Previous Next Before Using the Machine Use the numeric keys to enter the e-mail address Press [ ] or [ ] to select <POP SERVER>, Document and Paper your machine will use, then press [OK]. then press [OK]. – Enter the e-mail address as follows when you receive e-mail Use the numeric keys to enter the POP server using a POP server.
Page 153 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <POP PASSWORD>, Document and Paper then press [OK]. Use the numeric keys to enter the password for Copying access to the POP server, then press [OK]. Press [ ] or [ ] to select <POP INTERVAL>,...
Page 154 Press [ ] or [ ] to select <NETWORK – Machine’s operation panel (Additional Functions menu) SETTINGS>, then press [OK]. Troubleshooting – NetSpot Device Installer (Canon utility software included in the User Software CD) Appendix Table of Contents Index 6-21...
Page 155 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <USE SMB CLIENT>, Use the numeric keys to enter the name of the Document and Paper then press [OK]. workgroup the machine belongs to, then press [OK].
Page 156 Back Previous Next Before Using the Machine Press [Stop/Reset] to return to the standby Specify the NetBIOS settings. Document and Paper mode. – Right-click the [Network Neighborhood] icon displayed on the desktop → click [Properties]. – In [The following network components are installed], confirm Restart the machine.
Page 157 Back Previous Next Before Using the Machine – Click [File and Print Sharing] → click [I want to be able to give – In the [Network] dialog box, click the [Identification] tab to others access to my files] → click [OK]. display the [Identification] sheet.
Page 158 Back Previous Next Before Using the Machine If [User-level access control] is selected: Set up file sharing. Document and Paper – Right-click the folder you want to share using Explorer → click If [Share-level access control] is selected: [Sharing]. – On the [Sharing] sheet, click [Shared As] →...
Page 159 Back Previous Next Before Using the Machine Set a destination address using the machine’s Document and Paper operation panel. – A maximum of 120 alphanumeric characters can be entered for <HOST NAME> on the operation panel. A maximum of 120 Sample destination setting: alphanumeric characters can be entered for <FILE PATH>, and Copying...
Page 160 Back Previous Next Before Using the Machine For Windows 2000: Windows 2000/XP/Server 2003/Vista Document and Paper – Right-click the [My Network Places] icon on the desktop → click [Properties] to open the [Network and Dialup Connections] window. – Confirm that [Client for Microsoft Networks], [File and Printer Copying –...
Page 161 Back Previous Next Before Using the Machine For Windows 2000/XP/Server 2003 Document and Paper – Double-click [Internet Protocol (TCP/IP)] to open the [Internet Protocol (TCP/IP) Properties] dialog box → in the [General] sheet, click [Advanced]. – In the [Advanced TCP/IP Settings] dialog box, click the [WINS] tab Copying →...
Page 162 Back Previous Next Before Using the Machine For Windows XP/Server 2003: Confirm the computer name. Document and Paper – Click [start] or [Start] on the Windows taskbar → right-click [My Computer] → click [Properties]. – Click the [Computer Name] tab to display the [Computer Name] sheet.
Page 163 Back Previous Next Before Using the Machine Open the [Computer Management] window. Set up the users and passwords for access to the Document and Paper shared folder. For Windows XP Home Edition, skip step 7. – Under [System Tools], double-click [Local Users and Groups] → right-click the [Users] folder →...
Page 164 Back Previous Next Before Using the Machine – In the [New User] dialog box, enter the user name in [User name] Configure the shared folder. → enter the password in [Password] → re-enter the password in Document and Paper [Confirm password]. For Windows Vista, click [Continue] to proceed if the [User Account Copying Control] dialog box appears.
Page 165 Back Previous Next Before Using the Machine For Windows 2000/XP/Server 2003: Set security. Document and Paper – Right-click the folder you want to share using Explorer → click To create a shared folder on a FAT or FAT32 format disk [Properties].
Page 166 Back Previous Next Before Using the Machine To create a shared folder on an NTFS format disk: – In the [Security] sheet, select or add the users or groups to whom you want give access to the shared folder. Document and Paper –...
Page 167 Back Previous Next Before Using the Machine – The machine’s destination settings: Document and Paper The server protocol: <SMB> <NAME>: The destination’s name <HOST NAME>: \\swan\share <FILE PATH>: \Images Copying <LOGIN NAME>: User name entered in step 6. <PASSWORD>: Password for the above user. Sending and –...
Page 168 Back Previous Next Before Using the Machine Additional Network Settings Document and Paper Depending your network environment, additional network Press [ ] or [ ] to select <NETWORK Copying settings may be required. SETTINGS>, then press [OK]. Press [ ] or [ ] to select <TCP/IP SETTINGS>, Sending and It is recommended that the network administrator perform the following...
Page 169 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <HOST NAME> is Press [ ] or [ ] to select <DNS DYNA. Document and Paper displayed, then press [OK]. UPDATE>, then press [OK]. Use the numeric keys to enter the desired host Press [ ] or [ ] to select <ON>...
Page 170 Back Previous Next Before Using the Machine WINS Settings Press [ ] or [ ] to select <ON> or <OFF>, Document and Paper then press [OK]. WINS (Windows Internet Name Service) is a service used for <OFF>: Does not resolve the name with WINS. Skip to step 10. associating a NetBIOS name (which is a name of a computer or a <ON>: Resolves the name with WINS.
Page 171 Back Previous Next Before Using the Machine HTTP Settings Press [Stop/Reset] to return to the standby Document and Paper mode. You can restrict the use of Remote UI. Restart the machine. Press [Additional Functions]. Copying Port Number Settings Press [ ] or [ ] to select <SYSTEM Sending and...
Page 172 Back Previous Next Before Using the Machine IP Address Range Settings Press [ ] or [ ] to select <TCP/IP SETTINGS>, Document and Paper then press [OK]. You can restrict the machine access from the computers on the Press [ ] or [ ] to select <PORT NO.>, then network by specifying the range of IP addresses allowed/ forbidden...
Page 173 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <ON>, then press Press [ ] or [ ] to select <END IP ADDRESS>, Document and Paper [OK]. then press [OK]. Press [ ] or [ ] to select <PERMIT/REJECT>, Use the numeric keys to enter the end IP Copying...
Page 174 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <NETWORK Use the numeric keys to enter the MAC address Document and Paper SETTINGS>, then press [OK]. of the computer allowed to access the machine, then press [OK].
Page 175 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <SYSTEM Document and Paper SETTINGS>, then press [OK]. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the numeric Copying keys, then press [Log In/Out (ID)].
Page 176 Back Previous Next Before Using the Machine Checking Network Settings Document and Paper You can check the current network settings as follows. Copying Press [Additional Functions]. Press [ ] or [ ] to select <SYSTEM Sending and Receiving SETTINGS>, then press [OK]. If the System Manager ID and System Password have been set, enter Printing and the System Manager ID and System Password using the numeric...
Page 177: Machine Management
NetSpot Device Installer is utility software for specifying the initial – Web browser (Remote UI) Sending and settings of Canon devices connected to a network. Available on the Receiving – NetSpot Device Installer (Canon utility software included in CD-ROM, NetSpot Device Installer can be accessed directly without...
Page 178 Back Previous Next Before Using the Machine 7 Remote UI Document and Paper Copying System Requirements ..................7-3 Windows ..................7-3 Sending and Receiving Macintosh ..................7-3 Printing and Scanning Using the Remote UI ..................7-4 Network Starting the Remote UI ..............7-4 Displaying Device Status and Information ............7-6 Remote UI Job Management ....................7-7 System Manager...
Page 179 Back Previous Next Before Using the Machine Customizing System Settings ................7-12 Document and Paper Customizing System Information ........7-12 Copying Specifying Forwarding Settings ..............7-15 Managing the Department/User ID ..............7-21 Sending and Receiving Import/Export Function .................7-27 Printing and Saving the Address Book ............7-27 Scanning Loading an Address Book ............
Page 180 Back Previous Next Before Using the Machine System Requirements Document and Paper The Remote UI has been confirmed to work in the following Macintosh Copying system environments. Sending and Windows – Mac OS 8.6 or later, until Mac OS X Classic Receiving Web Browser Printing and...
Page 181 Back Previous Next Before Using the Machine Using the Remote UI Document and Paper The Remote UI software enables you to access and manage the Enter the ID and password. Copying machine connected to a network using a web browser. –...
Page 182 Back Previous Next Before Using the Machine Displays the current status of the machine, Click [OK]. etc. Document and Paper Takes you to the Remote UI top page. Copying Updates (refreshes) the currently displayed Sending and screen with the latest information. Receiving Displays the online help for the Remote UI.
Page 183 Back Previous Next Before Using the Machine Displaying Device Status and Information Document and Paper You can view the current status of the machine and also [Status] Displays the current status of the Copying information about the administrator in charge of the machine, machine and any error messages.
Page 184 Back Previous Next Before Using the Machine Job Management Document and Paper The Remote UI enables you to manage print jobs. It also Click [Job Status] → select [Print Job] from the Copying enables you to view the sending and receiving results of fax menu that appears under [Job Status].
Page 185 Back Previous Next Before Using the Machine Viewing the Activity Log To delete a print job, select the [Select] check Document and Paper box next to the desired job → click [ The Remote UI enables you to view the [Activity Log] of send jobs. The [Activity Log] shows up to 40 recent transactions.
Page 186 Back Previous Next Before Using the Machine Managing the Address Book Document and Paper The Remote UI enables you to view and modify the Address To view/ edit the registered addresses: Copying Book data. Click the number or the name to display the current address information.
Page 187 Back Previous Next Before Using the Machine To edit the information, click [Edit] → make the necessary changes Specify the type of address from [Type] → enter the necessary on the Change Address screen → click [OK]. information → click [OK]. Document and Paper Copying Sending and...
Page 188 Back Previous Next Before Using the Machine Select [One-touch Speed Dial] or [Coded Dial] from the drop-down To delete the registered addresses: list → select the check box next to the number to register for the Document and Paper Select the check box next to the number to delete → click [ group dialing →...
Page 189 Back Previous Next Before Using the Machine Customizing System Settings Document and Paper Copying Customizing System Information Enter the necessary information → click [OK]. The Remote UI enables you to specify the machine’s system Sending and settings. Receiving Printing and You can also access the system settings from the operation panel of the Scanning machine.
Page 190 Back Previous Next Before Using the Machine To protect the Restrict New Addresses: To set the System Manager ID and password: Document and Paper Click [Restrict Access to Destinations]. Click [Register ID and Password]. Copying Sending and Receiving Printing and Scanning Network Specify the necessary fields →...
Page 191 Back Previous Next Before Using the Machine Set ID and Password: Sets the System Manager ID and Password to protect the contents Document and Paper of <SYSTEM SETTINGS>. Once the System Manager ID and Copying Password is set, they must be entered when you access the <SYSTEM SETTINGS>...
Page 192 Back Previous Next Before Using the Machine Specifying Forwarding Settings Document and Paper The Remote UI enables you to automatically forward received Click [Add.Func.] → [Forwarding Settings] from Copying documents to specified addresses. To use this function, you the menu that appears under [Add.Func.]. need to specify the forwarding settings in two ways, and depending on the settings the function will work differently: Sending and...
Page 193 Back Previous Next Before Using the Machine To forward only documents that meet specified → Specify the necessary fields click [OK]. forwarding conditions: Document and Paper Click [ ] (Add New Conditions). Copying Sending and Receiving Printing and Scanning Network Receive Type: Select [Fax] or [I-Fax] for the receiving mode.
Page 194 Back Previous Next Before Using the Machine Items for Fax: Items for I-Fax: Document and Paper [disregarded]: Disregards the Fax Number information [disregarded]: Disregards the Destination, From, or as a forwarding condition. Subject information as forwarding conditions. [does not exist]: Forwards the document if the Fax Copying Number information does not exist.
Page 195 Back Previous Next Before Using the Machine Forwarding Destination: To forward all received documents without specific conditions: Document and Paper Specify an address from the Address Book by clicking [Address Book] → select Click [Forwarding without Conditions]. the desired address from the displayed Copying list →...
Page 196 Back Previous Next Before Using the Machine To delete the registered forwarding settings: Select the receiving mode from [Receive Type]. Document and Paper Select the check box next to the forwarding condition to delete → If you select [All], all the forwarding settings stored in the machine click [ ] (Delete the Selected Conditions).
Page 197 Back Previous Next Before Using the Machine To print a list of the registered forwarding settings: Document and Paper Click [Print Forwarding Conditions List]. Copying Sending and Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents Index 7-20...
Page 198 Back Previous Next Before Using the Machine Managing the Department/User ID Document and Paper By registering a department/user ID and password for each Click [Add.Func.] → [Department ID/User Copying department/user, you can manage the machine by limiting its Management] from the menu that appears use to only those who enter the correct department/user ID under [Add.Func.] →...
Page 199 Back Previous Next Before Using the Machine Department ID: Enter the Department ID number (seven Click [Department ID Management Settings] or digits maximum). Document and Paper [User Management Settings] to register a new Set Password: Select this check box to set a password department or user.
Page 200 Back Previous Next Before Using the Machine Department ID: Enter the Department ID number the user belongs to (seven digits maximum). Document and Paper If the Department ID Management mode is set, be sure to assign the user to a Copying department.
Page 201 Back Previous Next Before Using the Machine Click [Settings]. Select [Enable Department ID Management] Document and Paper or [Enable User Management] → click [OK] to activate the management mode. Copying Sending and Receiving Printing and Scanning Network Remote UI [Enable Department ID When this check box is selected, Management] Department ID Management...
Page 202 Back Previous Next Before Using the Machine [Enable User When this check box is selected, To view/edit the registered department/user ID: Management] User Management becomes Document and Paper Click [ ] or the user name to display the current department or user enabled.
Page 203 Back Previous Next Before Using the Machine To delete the registered department/user ID: Document and Paper Select the check box next to the department/user ID to delete → click [ ] (Delete). – You can click [Change List View] to switch the management list between department and user ID.
Page 204 Back Previous Next Before Using the Machine Import/Export Function Document and Paper The Remote UI enables you to save the Address Book and other Saving the Address Book Copying settings information, such as a file that can be loaded into the You can store the Address Book as a file in your computer.
Page 205 Back Previous Next Before Using the Machine Loading an Address Book Click [Start Export]. Document and Paper You can load address books into the machine from saved files. Copying – If the machine is in the Sleep mode, press [Energy Saver] on the operation panel to cancel the Sleep mode before performing an Import operation.
Page 206 Back Previous Next Before Using the Machine Saving User Management Data in Files Click [Import]. Document and Paper (Export) You can store User Management Data as a file in your computer. Copying User type of all exported data is the End-User Mode. Sending and Click [Add.Func.] →...
Page 207 Back Previous Next Before Using the Machine Loading User Management Data Files Click [Start Export]. Document and Paper (Overwrite/Import) You can load User Management Data into the machine from saved files. Copying Sending and – If the machine is in the Sleep mode, press [Energy Saver] on the operation panel to cancel the Sleep mode before performing an Import Receiving operation.
Page 208 Back Previous Next Before Using the Machine Click [Import]. Click [Browse] → select the file to import click Document and Paper [OK]. Copying Sending and Receiving Printing and Scanning Network Remote UI – Do not import any files while the machine is executing other jobs. –...
Page 209 Back Previous Next Before Using the Machine Saving Additional Functions Settings in Click [Start Export]. Document and Paper Files (Export) You can store Additional Functions settings as a file in your computer. Copying Click [Add.Func.] → select [Import/Export] from the menu that appears under [Add.Func.] → click Sending and [Additional Functions].
Page 210 Back Previous Next Before Using the Machine Loading Additional Functions Settings Click [Import]. Document and Paper Files (Overwrite/Import) You can load Additional Functions settings into the machine from saved files. Copying Sending and If the machine is in the Sleep mode, press [Energy Saver] on the operation panel to cancel the Sleep mode before performing an Import operation.
Page 211 Back Previous Next Before Using the Machine Click [Browse] → select the file to import → click Document and Paper [OK]. Copying Sending and Receiving Printing and Scanning Network Remote UI – When Additional Functions settings are imported, the System Manager ID, and Network Settings are automatically overwritten.
Page 212 Back Previous Next Before Using the Machine Device Custom Settings Document and Paper The Remote UI enables you to edit the machine’s custom Specify all the necessary fields → click [OK]. Copying settings. Sending and You can also access these setting menus from the Operation Panel of the Receiving machine.
Page 213 Back Previous Next Before Using the Machine 8 System Manager Settings Document and Paper Copying Specifying the System Manager Settings ............8-3 Sending and Device Information Settings ................8-5 Receiving Department ID Management ................8-6 Printing and Scanning Registering the Department ID, Password, and Page Network Limit ....................8-6 Changing the Password and Page Limit ......8-8...
Page 214 Back Previous Next Before Using the Machine Managing User IDs ..................8-14 Document and Paper Handling Documents with Forwarding Errors ..........8-15 Copying Remote UI......................8-16 Restricting Access to Destinations ..............8-17 Sending and Receiving Setting a Password for the Address Book ......8-17 Printing and Restricting the New Address ..........
Page 215 Back Previous Next Before Using the Machine Specifying the System Manager Settings Document and Paper You can set an ID and a password for the System Manager. Once Press [Additional Functions]. Copying the System Manager ID/password is set, restrictions can be placed on storing or changing the System Settings.
Page 216 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <SYSTEM Document and Paper PASSWORD>, then press [OK]. Use the numeric keys to enter a number, then Copying press [OK]. Press [ ] or [ ] to select <SYSTEM Sending and MANAGER>, then press [OK].
Page 217 Back Previous Next Before Using the Machine Device Information Settings Document and Paper You can set a name for the machine, and enter information Use the numeric keys to enter a name (up to 32 Copying regarding its location. characters), then press [OK]. Press [Additional Functions].
Page 218 Back Previous Next Before Using the Machine Department ID Management Document and Paper You can register a Department ID and password for each Copying department, and manage the machine by limiting its use to – When you use Department ID Management, you need to set both the only those who enter the correct Department ID and password.
Page 219 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <SYSTEM Press [ ] or [ ] to select <PASSWORD>, then Document and Paper SETTINGS>, then press [OK]. press [OK]. If the System Manager ID and System Password have been set, enter Use the numeric keys to enter the password, the System Manager ID and System Password using the numeric Copying...
Page 220 Back Previous Next Before Using the Machine Changing the Password and Page Limit Press [ ] or [ ] to select <PAGE TOTALS> Document and Paper (when <TOTAL PRINT LIMIT> is selected), then You can change the password and page limit settings that you have press [OK].
Page 221 Back Previous Next Before Using the Machine Press [ ] or [ ] to select the Department Press [ ] or [ ] to select <ON> or <OFF>, Document and Paper ID whose password and page limit you want to then press [OK].
Page 222 Back Previous Next Before Using the Machine Erasing the Department ID and Password Press [ ] or [ ] to select <ERASE>, then Document and Paper press [OK]. You can erase the Department ID and password that you have registered. Press [ ] or [ ] to select <YES>...
Page 223 Back Previous Next Before Using the Machine Clearing Page Totals Press [ ] or [ ] to select <ON>, then press Document and Paper [OK]. You can clear the page totals made for all departments. Press [ ] or [ ] to select <PAGE TOTALS>, Press [Additional Functions].
Page 224 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <YES> or <NO>, Press [ ] or [ ] to select <PAGE TOTALS>, Document and Paper then press [OK]. then press [OK]. <NO>: Does not clear the page totals. Press [ ] or [ ] to select <PRINT LIST>, then...
Page 225 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <ON>, then press Document and Paper [OK]. Press [ ] or [ ] to select <PDL JOBS W/OUT Copying ID>, then press [OK]. Press [ ] or [ ] to select <ON>...
Page 226 Back Previous Next Before Using the Machine Managing User IDs Document and Paper You can set whether or not to use the User ID Management. Press [ ] or [ ] to select <MANAGE USER Copying The User ID Management function enables you to register up to ID>, then press [OK].
Page 227 Back Previous Next Before Using the Machine Handling Documents with Forwarding Errors Document and Paper You can set how the machine handles the documents that failed Press [ ] or [ ] to select <ON> or <OFF>, Copying to be forwarded. then press [OK].
Page 228 Back Previous Next Before Using the Machine Remote UI Document and Paper You can set whether to enable the Remote UI to operate the Press [Stop/Reset] to return to the standby Copying machine and change settings. mode. Press [Additional Functions]. Sending and Press [ ] or [...
Page 229 Back Previous Next Before Using the Machine Restricting Access to Destinations Document and Paper You can send the documents with following restrictions or Press [ ] or [ ] to select <SYSTEM Copying settings. SETTINGS>, then press [OK]. – Setting a Password for the Address Book If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the numeric Sending and...
Page 230 Back Previous Next Before Using the Machine Restricting the New Address Press [ ] or [ ] to select <ON> or <OFF>, Document and Paper then press [OK]. This mode enables you to restrict the entering of new destinations. When you set <RESTRICT NEW ADD.> to <ON>, the following are Press [Stop/Reset] to return to the standby restricted: Copying...
Page 231 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <FAX DRIVER TX>, Press [ ] or [ ] to select <CONFIRM FAX Document and Paper then press [OK]. NO.>, then press [OK]. Press [ ] or [ ] to select <ON>...
Page 232 Back Previous Next Before Using the Machine Press [ ] or [ ] to select <ACCESS TO DEST.>, Press [ ] or [ ] to select <ACCESS TO DEST.>, Document and Paper then press [OK]. then press [OK]. Press [ ] or [ ] to select <REST.
Page 233 Back Previous Next Before Using the Machine Checking the Job Log Document and Paper You can specify whether or not to check the job log. When you Press [ ] or [ ] to select <CHECKING THE Copying set <CHECKING THE LOG> to <ON>, you can check the job log LOG>, then press [OK].
Page 234 Back Previous Next Before Using the Machine Restricting the USB Interface Port Document and Paper You can specify whether to accept or reject jobs by restricting Copying the connection to the USB port. Sending and The only USB port to which you can restrict the connection is the one on Receiving the back of the machine.
Page 235 Back Previous Next Before Using the Machine 9 Maintenance Document and Paper Copying Cleaning the Machine ..................9-2 Exterior .....................9-2 Sending and Receiving Interior .....................9-2 Printing and Fuser Roller ..................9-6 Scanning Scanning area ................9-6 Network Replacing the Toner Cartridge ..............9-10 Remote UI Redistributing Toner ..............
Page 236 Back Previous Next Before Using the Machine Cleaning the Machine Document and Paper Exterior Note the following before cleaning your machine: Copying – Make sure no document is stored in memory, then turn off the Turn off the main power switch and disconnect main power switch and disconnect the power cord.
Page 237 Back Previous Next Before Using the Machine Lift the scanning platform until it is locked (A). Remove the toner cartridge. Document and Paper (You will hear an audible “click.”) Copying Sending and Receiving Printing and Scanning Network Open the toner cover (B), using the knob which –...
Page 238 Back Previous Next Before Using the Machine Use a clean, soft, dry, lint-free cloth to remove Hold the toner cartridge by its handle. Document and Paper any toner or paper debris from the machine’s The arrow (A) on the toner cartridge should be facing away from you and pointing down.
Page 239 Back Previous Next Before Using the Machine Push the toner cartridge to make sure it is Lower the scanning platform. Document and Paper properly set in the machine. Copying Sending and Receiving Printing and Scanning Network Close the toner cover using the tab. Be careful not to get your fingers caught.
Page 240 Back Previous Next Before Using the Machine Fuser Roller Press [ ] or [ ] to select <FIX. UNIT Document and Paper CLEANING>, then press [OK]. If black streaks appear with printing, the fuser roller in the main unit may be dirty. Should this occur, clean the fusing roller in the Press [ ] to select <YES>.
Page 241 Back Previous Next Before Using the Machine Clean the platen glass and the underside of the Close the ADF. Document and Paper ADF with a cloth dampened with water. Then, wipe the area with a soft, dry cloth. Copying Sending and Receiving Printing and Scanning...
Page 242 Back Previous Next Before Using the Machine Open the ADF cover. Close the ADF cover. Document and Paper Copying Sending and Receiving Printing and Scanning Clean the rollers (A) inside the ADF with a cloth dampened with water. Then wipe the area with a Be careful not to get your fingers caught.
Page 243 Back Previous Next Before Using the Machine Clean the ADF scanning area (on the left side of Reconnect the power cord and turn on the main Document and Paper the platen glass) with a cloth dampened with power switch. water. Then wipe the area with a soft, dry cloth. Copying Sending and Receiving...
Page 244 Back Previous Next Before Using the Machine Replacing the Toner Cartridge Document and Paper When the LCD displays < TONER LOW/PREPARE NEW TONER>, Redistributing Toner Copying the machine will not print and stores all documents in memory if it receives data. In this case, redistribute toner in the toner Lift the scanning platform until it is locked (A).
Page 245 Back Previous Next Before Using the Machine Remove the toner cartridge. Hold the toner cartridge by its handle. Document and Paper The arrow (A) on the toner cartridge should be facing away from you and pointing down. Copying Sending and Receiving Printing and Scanning...
Page 246 Back Previous Next Before Using the Machine Insert the cartridge so that the protrusion on Close the toner cover using the tab. Document and Paper the right side of the toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down parallel to the guide.
Page 247 Back Previous Next Before Using the Machine Replacing the Toner Cartridge with a New Remove the toner cartridge. Document and Paper Lift the scanning platform until it is locked (A). Copying (You will hear an audible “click.”) Sending and Receiving Printing and Scanning Remove the new toner cartridge from the...
Page 248 Back Previous Next Before Using the Machine Gently rock the toner cartridge five or six times Hold the toner cartridge by its handle. Document and Paper to distribute toner inside. The arrow (A) on the toner cartridge should be facing away from you and pointing down.
Page 249 Back Previous Next Before Using the Machine Insert the cartridge so that the protrusion on Close the toner cover using the tab. Document and Paper the right side of the toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down parallel to the guide.
Page 250 Back Previous Next Before Using the Machine Transporting the Machine Document and Paper Follow this procedure to avoid vibration damage to the Lift the scanning platform until it is locked (A). Copying machine when transporting it over a long distance. (You will hear an audible “click.”) Turn off the main power switch.
Page 251 Back Previous Next Before Using the Machine Remove the toner cartridge. Close the toner cover using the tab. Document and Paper Copying Sending and Receiving Printing and Scanning Lower the scanning platform. Network – To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth.
Page 252 Back Previous Next Before Using the Machine Remove the dust cover from the paper cassette. Remove the paper from the paper cassette. Document and Paper Copying Sending and Receiving Printing and Scanning Open the front panel of the paper cassette. Remove the paper cassette by lifting up the Network front-end of the paper cassette and pulling it...
Page 253 Back Previous Next Before Using the Machine Detach the Document feeder tray. Document and Paper Copying Sending and Receiving Printing and Scanning Make sure all the covers are closed. Network Grip the handles on both sides of the machine and lift it carefully, as shown in the illustration below.
Page 254 Back Previous Next Before Using the Machine 10 Troubleshooting Document and Paper Copying Clearing Jams....................10-3 Document Jams ................. 10-3 Sending and Receiving Paper Jams ................... 10-5 Printing and Scanning LCD Messages ....................10-13 Network Error Codes ....................10-21 If <LOAD CORRECT PAPER> is displayed ........... 10-29 Remote UI Re-Loading the Paper ............10-29 System Manager...
Page 255 Back Previous Next Before Using the Machine Sending/Receiving Problems ..............10-33 Document and Paper Sending Problems..............10-33 Receiving Problems ..............10-38 Copying Copying Problems ..................10-44 Sending and Receiving Printing Problems ..................10-47 Printing and Telephone Problems ................... 10-51 Scanning Network Network Problems ..................10-52 If a Power Failure Occurs ................
Page 256 Make sure you have removed any scraps of paper from the inside Do not force a jammed document or paper out of the machine. Contact Remote UI of the machine. your local authorized Canon dealer or the Canon help line for assistance if needed. System Manager Document Jams Settings –...
Page 257 Back Previous Next Before Using the Machine Open the ADF cover. Hold both sides of any jammed documents and Document and Paper gently pull them out. Copying Sending and Receiving Printing and Scanning Hold both sides of any jammed documents and gently pull them out straight upward.
Page 258 Back Previous Next Before Using the Machine Paper Jams Open the ADF and then hold both sides of any Document and Paper jammed documents and gently pull them out. When < PAPER JAM/LIFT PANEL TO OPEN> appears on the LCD display, remove jammed paper from the inside of the machine first, then from the paper cassette or multi-purpose tray if necessary.
Page 259 Back Previous Next Before Using the Machine Remove the toner cartridge from the machine. Document and Paper Copying Sending and Receiving Printing and Scanning – Do not touch the fixing assembly (A) as it becomes very hot during use. – Do not touch the transfer roller (B) as this can damage the Network machine.
Page 260 Back Previous Next Before Using the Machine Gently pull the jammed paper between the Hold both sides of the jammed paper and Document and Paper fixing assembly (A) and transfer roller (B) until carefully pull it out. the leading edge emerges from the machine. Copying Sending and Receiving...
Page 261 Back Previous Next Before Using the Machine Hold the toner cartridge by its handle. Insert the cartridge so that the protrusion on Document and Paper the right side of the toner cartridge (A) fits into The arrow (A) on the toner cartridge should be facing away from you and pointing down.
Page 262 Back Previous Next Before Using the Machine Close the toner cover using the tab. Remove the dust cover from the paper cassette. Document and Paper Copying Sending and Receiving Printing and Scanning Open the front panel of the paper cassette. Lower the scanning platform.
Page 263 Back Previous Next Before Using the Machine – When feeding paper from the multi-purpose tray: Remove the paper in the paper cassette. Document and Paper Copying Sending and Receiving Printing and Load the paper into the paper cassette. Scanning Hold both sides of the jammed paper and slowly Network pull it out in the direction of the arrow.
Page 264 Back Previous Next Before Using the Machine Close the front panel of the paper cassette. Open the rear cover. Document and Paper This operation is required only when <OPEN REAR COVER> appears on the LCD display. Copying Sending and Receiving Printing and Scanning Set the dust cover on the paper cassette.
Page 265 Back Previous Next Before Using the Machine Hold both sides of the jammed paper and gently Close the rear cover. Document and Paper pull it out upward. This operation is required only when <OPEN REAR COVER> appears on the LCD display. This operation is required only when <OPEN REAR COVER>...
Page 266 Back Previous Next Before Using the Machine LCD Messages Document and Paper See the following when the LCD displays error and status Copying messages. CANNOT PRINT RX DATA AVAILABLE MEMORY FIX ERROR TO PRINT Sending and Receiving Description The machine temporarily received the fax in Description This message shows the percentage of the memory because an error of some kind has...
Page 267 Back Previous Next Before Using the Machine CANNOT SEND CHANGE REG’D SIZE Document and Paper CHECK SETTINGS → PAPER SETTINGS Description You have specified the group dialing when the Description The paper size is not appropriate for printing a line is off the hook. report or list.
Page 268 PRESS START KEY Maintenance Description The machine may have trouble. Action Press [Start] to restore all settings to the default. Troubleshooting If the message persists, contact your local authorized Canon dealer or the Canon help line. Appendix Table of Contents Index 10-15...
Page 269 Back Previous Next Before Using the Machine FAILED TO WRITE INITIALIZING... Document and Paper CHECK MEDIA PLEASE WAIT Description USB memory locked or with security function is Description This message appears when turning on the main connected to the USB memory port. power switch, or when the machine is not ready Copying for printing.
Page 270 Back Previous Next Before Using the Machine LOAD PAPER MEMORY FULL Document and Paper Description No paper is loaded in the paper cassette or multi- Description The machine is full of jobs. purpose tray when copying or printing. Action Print, send, or delete any documents stored in Copying Action Load paper correctly.
Page 271 Back Previous Next Before Using the Machine NO USB MEMORY OVER PAGE LIMIT Document and Paper INSERT USB MEMORY Description You cannot print because the page limit has Description A USB memory is not inserted correctly into been reached. the USB memory port when you are scanning a Copying Action Contact your system manager.
Page 272 System Manager Action Wait until the machine is ready. disconnect the power cord, and contact your Settings local authorized Canon dealer or the Canon help SAME FILE NAME line. Maintenance Description The same file name exists when you are scanning TONER COVER OPEN a document to a USB memory.
Page 273 Description The USB memory is full of data or the number of Remote UI your local authorized Canon dealer or the Canon file limit has reached. help line. Action Get enough space in the USB memory or...
Page 274 Back Previous Next Before Using the Machine Error Codes Document and Paper An error code is a four-digit code shown on an ERROR TX REPORT or an ERROR RX REPORT when an error occurs. Copying Sending and Receiving Printing and Scanning Network Remote UI...
Page 275 Back Previous Next Before Using the Machine #0001 #0005 Document and Paper Description A document may be jammed. Description The other fax machine did not respond within 35 seconds. Action Remove the jammed document. Copying Action Send the document again. Contact the other #0003 party and have them check their fax machine.
Page 276 Back Previous Next Before Using the Machine #0012 #0403 Document and Paper Description You could not send because the recipient’s Description The same file name exists when you are scanning machine is out of paper. a document to a USB memory. Copying Action Contact the recipient and ask them to load the...
Page 277 Back Previous Next Before Using the Machine #0705 #0752 Document and Paper Description The send operation was interrupted because the Description Some kind of error occurred in the machine size of the image data is larger than that specified when sending a color e-mail. in <MAX TX DATA SIZE>...
Page 278 Back Previous Next Before Using the Machine #0753 #0801 Document and Paper Description A TCP/IP error occurred while sending an e-mail Description A timeout error occurred while the machine was message. (Socket, Select error, etc.) communicating with the SMTP server to send an e-mail message.
Page 279 Back Previous Next Before Using the Machine #0802 #0806 Document and Paper Description The name of the SMTP server or POP server in Description An incorrect user name or password was <E-MAIL/I-FAX> in <NETWORK SETTINGS> in specified for the sending of a file to a file server. <SYSTEM SETTINGS>...
Page 280 Back Previous Next Before Using the Machine #0812 #0821 Document and Paper Description The POP password setting is incorrect. Description You have received data that cannot be processed (TIFF analysis error). Action Check the POP Server password in <E-MAIL/I- Copying FAX>...
Page 281 Back Previous Next Before Using the Machine #0839 Document and Paper Description The user name or password for the SMTP authentication in <SMTP AUTH> is incorrect. Copying Action Check the user name and password for <SMTP AUTH> in <AUTH/ENC SETTINGS> in <E-MAIL/I- FAX>...
Page 282 Back Previous Next Before Using the Machine If <LOAD CORRECT PAPER> is displayed Document and Paper When <LOAD CORRECT PAPER> appears on the LCD display, Press [ ] or [ ] to select <CASSETTE> or <MP Copying the size of the paper in the paper cassette or multipurpose tray TRAY>, then press [OK].
Page 283 Error indicator will turn off, and the LCD will return Turn on the main power switch. to the standby mode. If the Alarm indicator remains Maintenance flashing, unplug the machine, and contact your local authorized Canon dealer or the Canon help line. Troubleshooting Appendix Table of Contents Index...
Page 284 Back Previous Next Before Using the Machine Nothing appears in the LCD. Document and Paper Is the power cord plugged in securely? Copying Check that the power cord is securely plugged into the machine and into the wall outlet. If the machine is plugged into a power strip, make sure the power strip Sending and is plugged in and turned on.
Page 285 Back Previous Next Before Using the Machine Paper Feeding Problems Document and Paper Copying Paper does not feed properly. Are different types of paper loaded in the machine? Is the paper loaded correctly? Sending and Load only one type of paper. Receiving Make sure the paper is correctly loaded.
Page 286 Back Previous Next Before Using the Machine Sending/Receiving Problems Document and Paper Copying Sending Problems If you are sending an e-mail message are the SMTP Server and DNS Server settings correct? Sending and Document cannot be sent to an e-mail address, or file server. Receiving Check the SMTP Server and DNS Server settings.
Page 287 Back Previous Next Before Using the Machine Cannot send a fax. Is the one-touch key or coded dial code you Document and Paper entered registered correctly? Did you just turn on the main power switch? Check that the Address Book settings are registered Copying correctly.
Page 288 Back Previous Next Before Using the Machine Are there other documents being sent from Is the recipient’s machine a G3 fax machine? Document and Paper memory? Make sure the recipient’s machine is compatible with Allow time for the documents to finish sending. your machine.
Page 289 Back Previous Next Before Using the Machine Is the machine overheated? Faxes sent from the machine are spotted or dirty. Document and Paper Unplug the machine and let it cool for about 5 Is the recipient’s machine working properly? minutes. Then plug in the machine and try sending Copying again.
Page 290 Back Previous Next Before Using the Machine Sending of documents is too slow. Errors occur frequently while sending. Document and Paper Is the resolution set to <FINE>, <PHOTO>, <SUPER Are the telephone lines in poor condition, or do FINE>, or <ULTRA FINE>? you have a bad connection? Copying Setting the resolution to <STANDARD>...
Page 291 Back Previous Next Before Using the Machine Cannot send the documents to multiple recipients. Cannot receive a fax automatically. Document and Paper Is <REST. MULTI DEST> set to <ON>? Is the machine set to receive automatically? Copying When <REST. MULTI DEST> is set to <ON>, you cannot For the machine to receive faxes automatically, the send the documents to multiple recipients.
Page 292 Back Previous Next Before Using the Machine Is paper loaded in the machine? Has an error occurred during reception? Document and Paper Make sure paper is loaded in the machine. (See “Set Check the LCD for an error message. (See “LCD Up the Machine, ”...
Page 293 Back Previous Next Before Using the Machine If you set <MANUAL/AUTO> to <ON>, the machine Is the correct type of paper loaded in the machine? Document and Paper will receive faxes automatically even when the receive mode is set to <Manual>. (See “TX/RX SETTINGS, ” on Make sure you load paper that meets the p.
Page 294 Back Previous Next Before Using the Machine Is the toner cartridge installed properly? Is the sender’s machine functioning properly? Document and Paper Make sure the toner cartridge is installed properly. Ask the sender to check that the scanning (See “Set Up the Machine, ” in the Starter Guide.) components of the machine are clean.
Page 295 Back Previous Next Before Using the Machine Cannot receive using Error Correction Mode (ECM). You cannot get documents from information services. Document and Paper Does the sender’s machine support ECM? Is your machine set to the tone dialing type of the telephone line? Copying If the sender’s machine does not support ECM, the...
Page 296 Back Previous Next Before Using the Machine Is the sender’s machine functioning properly? Document and Paper Ask the sender to check that the machine is functioning properly. Copying Cannot print received documents on both sides of the paper. Sending and Is <TWO-SIDED PRINT>, set to <ON>? Receiving Make sure that <TWO-SIDED PRINT>...
Page 297 Back Previous Next Before Using the Machine Copying Problems Document and Paper Copying Blank paper comes out from the machine. Copy is too light or has uneven density. Have you removed the plastic seal from the toner Is the toner low or unevenly distributed? Sending and cartridge? Receiving...
Page 298 Back Previous Next Before Using the Machine Paper jams occur. Copy is not clear. Document and Paper Make sure the scanning platform and rear cover are Is the correct type of paper loaded in the machine? fully closed. (See “Paper Jams, ” on p. 10-5.) Copying Make sure you load paper that meets the Is the paper loaded correctly?
Page 299 Back Previous Next Before Using the Machine The alarm sounds or <MEMORY FULL> appears in the LCD when Document and Paper making copies. Is the machine’s memory full? Copying Check remaining memory. (See “Checking Remaining Memory, ” on p. 11-54.) Sending and Receiving Printing and...
Page 300 Back Previous Next Before Using the Machine Printing Problems Document and Paper Copying Blank paper comes out from the machine. Printout is too light or has uneven density. Have you removed the plastic seal from the toner Is the toner low or unevenly distributed? Sending and cartridge? Receiving...
Page 301 Back Previous Next Before Using the Machine Paper jams occur. Printout is not clear. Document and Paper Make sure the scanning platform and rear cover are Is the correct type of paper loaded in the machine? fully closed. (See “Paper Jams, ” on p. 10-5.) Copying Make sure you load paper that meets the Is the document loaded correctly?
Page 302 Back Previous Next Before Using the Machine Are the printer driver settings (Paper Size, Output For Windows 2000/XP/Server 2003/Vista: Document and Paper Size) correct? 1. Double-click the icon of the printer you installed. – For Windows Vista Make sure that the printer driver settings (Paper Size, Click [Start] on the Windows task bar →...
Page 303 Back Previous Next Before Using the Machine For Windows 98/Me: 1. Click [Start] on the Windows task bar → [Settings] → Document and Paper [Printers] → double-click the icon of the printer you installed. Copying 2. Delete the print job. –...
Page 304 Back Previous Next Before Using the Machine Telephone Problems Document and Paper Copying Cannot dial. Telephone disconnects while you are talking. Is the telephone cable connected properly? Is the telephone cable connected properly? Sending and Receiving Make sure the cable is connected properly. (See “Set Make sure the cable is connected properly.
Page 305 Back Previous Next Before Using the Machine Network Problems Document and Paper Copying Unable to print from a TCP/IP network. Is the name of the file being printed too long? Rename the file with a shorter name. Normally LPR (or Are the machine and cable properly connected? Sending and the Microsoft TCP/IP Printer, if you are using Windows...
Page 306 Back Previous Next Before Using the Machine Make sure the correct machine is set as the output Does the DNS server exist on an external network? Document and Paper destination for the computer that is printing in [Printers and Faxes] or [Printers]. If you attempt to access a device on the network to which the machine is connected, with the DNS server Copying...
Page 307 Back Previous Next Before Using the Machine Are the settings for <PERMIT RX MAC ADD> Unable to send data/share files (Windows File Sharing). Document and Paper correct? Are File sharing settings for the shared folder If the MAC address of a computer specified in correct? Copying <PERMIT RX MAC ADD>...
Page 308 Back Previous Next Before Using the Machine If a Power Failure Occurs Document and Paper If power is suddenly lost due to an outage or accidental Copying unplugging, a built-in battery retains the user data settings and the Address Book settings. Any sent or received documents stored in memory are backed up for about 30 minutes.
Page 309 System Manager main power switch immediately, disconnect the power cord, and contact Settings your local authorized Canon dealer or the Canon help line. Do not attempt to disassemble or repair the machine yourself. Maintenance Attempting to repair the machine yourself may void the limited warranty.
Page 310 Back Previous Next Before Using the Machine 11 Appendix Document and Paper Copying Machine Settings ....................11-4 Printing USER’S DATA LIST ............. 11-4 Sending and Receiving Accessing the Setting Menu ..........11-4 Printing and Scanning Setting Menu ....................11-6 Network PAPER SETTINGS ................ 11-6 VOLUME CONTROL ..............
Page 311 Back Previous Next Before Using the Machine TIMER SETTINGS ..............11-25 Document and Paper ADJUST./CLEANING ..............11-27 REPORT SETTINGS ..............11-29 Copying SYSTEM SETTINGS ..............11-31 Sending and Receiving Summary of Reports and Lists ..............11-46 Printing and Printing Reports Automatically ..............11-47 Scanning TX REPORT .................11-47 Network RX REPORT .................11-48...
Page 312 Back Previous Next Before Using the Machine Checking and Deleting Jobs ............... 11-53 Document and Paper Checking and Deleting Report Jobs ........11-53 Copying Checking Remaining Memory ..............11-54 Glossary ....................... 11-55 Sending and Receiving Index ......................11-66 Printing and Scanning Network Remote UI System Manager...
Page 313: Machine Settings
Back Previous Next Before Using the Machine Machine Settings Document and Paper You can adjust the machine settings from the Setting Menu Accessing the Setting Menu Copying to customize the way the machine works. To see the list of the current settings, print out USER’S DATA LIST.
Page 314 Back Previous Next Before Using the Machine Press [ ] or [ ] to select a submenu, then Document and Paper press [OK]. Copying For details on the submenu, see “Setting Menu, ” on p. 11-6. To register the settings or go to a submenu item, Sending and press [OK].
Page 315: Setting Menu
Back Previous Next Before Using the Machine Setting Menu Document and Paper Copying Depending on the country of purchase, some settings may not be available. Sending and PAPER SETTINGS Receiving Setting Item Description Printing and 1. CASSETTE Sets the paper size and type on the paper cassette. (See “Setting Paper Size and Type,” on Scanning p.
Page 316: Common Settings
Back Previous Next Before Using the Machine VOLUME CONTROL Document and Paper 4. ERROR TONE Beeps when an error (e.g., TX error) occurs. – ON (1-3) – Copying 5. TX JOB DONE TONE Beeps when a document is sent. – ERROR ONLY (1-3) Sending and –...
Page 317 Back Previous Next Before Using the Machine COMMON SETTINGS Document and Paper 2. AUTO CLEAR SET. Selects which standby display appears after the Auto Clearing function is activated. INITIAL FUNCTION Sets to return standby display that is selected in <INITIAL FUNCTION>. Copying SELECTED FUNCTION Sets to return standby display of the current mode.
Page 318: Copy Settings
Back Previous Next Before Using the Machine COPY SETTINGS Document and Paper Setting Item Description 1. STANDARD SETTINGS Sets the default setting for copying. Copying 1. IMAGE QUALITY Sets the document type for copying. – TEXT/PHOTO Sending and – TEXT/PHOTO+ Receiving –...
Page 319 Back Previous Next Before Using the Machine COPY SETTINGS Document and Paper 6. 2-SIDED Sets whether to make the two-sided copies automatically. – – 1 > 2-SIDED Copying 2. SHARPNESS Adjusts the sharpness of the copied image. (1-9) Sending and 3.
Page 320: Tx/Rx Settings
Back Previous Next Before Using the Machine TX/RX SETTINGS Document and Paper Setting Item Description 1. TX/RX COMMON SET. Sets the features common to the fax and send functions. Copying 1. TX SETTINGS Sets the transmission features. 1. UNIT NAME Registers your name/company name (max.
Page 321 Back Previous Next Before Using the Machine TX/RX SETTINGS Document and Paper 2. RESOLUTION Sets the default Resolution for the document you send. (200X200dpi, 200X400dpi, 300X300dpi, 400X400dpi, 600X600dpi, 100X100dpi, 150X150dpi, 200X100dpi) Copying 3. IMAGE FORMAT Sets the default file format for the document you send. –...
Page 322 Back Previous Next Before Using the Machine TX/RX SETTINGS Document and Paper 5. E-MAIL PRIORITY Sets the priority for your e-mail message. – NORMAL – Copying – HIGH 7. TX TERMINAL ID Sets the options for sender information. Sending and Receiving Sender information is printed in small type at the top of each page.
Page 323 Back Previous Next Before Using the Machine TX/RX SETTINGS Document and Paper 2. RX SETTINGS Sets the reception features. 1. TWO-SIDED PRINT Sets whether the machine prints received documents on both sides of the paper. (See “Two- Copying Sided Printing,” on p. 4-46.) –...
Page 324 Back Previous Next Before Using the Machine TX/RX SETTINGS Document and Paper RX TO MEMORY The machine stores all documents in memory. KEEP PRINTING The machine does not store documents in memory if the toner runs out. Reset to <RX TO Copying MEMORY>...
Page 325 Back Previous Next Before Using the Machine TX/RX SETTINGS Document and Paper 1. ECM TX Sets whether the ECM (Error Correction Mode) transmission is activated. – – Copying 2. PAUSE TIME Sets the pause time when you insert pause into the dialing sequence. (1SEC–15SEC) Sending and 3.
Page 326 Back Previous Next Before Using the Machine TX/RX SETTINGS Document and Paper 4. RX SETTINGS Sets the reception features. 1. ECM RX Sets whether the ECM (Error Correction Mode) reception is activated. Copying – – Sending and 2. FAX/TEL OPT. SET Sets the optional items in the <FaxTel>...
Page 327 Back Previous Next Before Using the Machine TX/RX SETTINGS Document and Paper 4. REMOTE RX Sets whether to use remote receiving. (See “Remote Reception,” on p. 4-45.) The machine enables remote receiving. Copying REMOTE RX ID You can dial a code on remote extension to start receiving a document. A combination of two characters using 0 to 9, * and # is possible.
Page 328: Address Book Set
Back Previous Next Before Using the Machine ADDRESS BOOK SET. Document and Paper Setting Item Description 1. 1-TOUCH SPD DIAL Registers the destinations on one-touch keys. Up to 7 destinations can be registered. (See Copying “Storing/Editing One-Touch Keys/Coded Dial Codes,” on p. 4-11.) Registers fax numbers.
Page 329 Back Previous Next Before Using the Machine ADDRESS BOOK SET. Document and Paper E-MAIL Registers e-mail addresses. 1. E-MAIL ADDRESS Registers the recipient’s e-mail address (max. 120 digits). Copying 2. NAME Registers the recipient’s name (max. 16 characters, including spaces). Registers SMB addresses.
Page 330 Back Previous Next Before Using the Machine ADDRESS BOOK SET. Document and Paper 3. OPTIONAL SETTING Sets the optional settings for sending faxes. The optional setting is not set. Copying The optional setting is set. 1. LONG DISTANCE Selects a mode for documents you are sending. Sending and –...
Page 331 Back Previous Next Before Using the Machine ADDRESS BOOK SET. Document and Paper Registers SMB addresses. 1. HOST NAME Registers the name of the file server (max. 120 characters). Copying 2. NAME Registers the recipient’s name (max. 16 characters, including spaces). 3.
Page 332: Printer Settings
Back Previous Next Before Using the Machine PRINTER SETTINGS Document and Paper Setting Item Description 1. DEFAULT PAPERSIZE Sets the default paper size when no paper source is specified. Copying (A4, B5, A5, LGL, LTR, EXECUTIV, ISO-C5, COM10, MONARCH, DL) 2.
Page 333 Back Previous Next Before Using the Machine PRINTER SETTINGS Document and Paper 6. PAGE LAYOUT Sets the printing layout. 1. BINDING Sets the binding position for two-sided printing. Copying – LONG EDGE – SHORT EDGE Sending and 2. MARGIN Sets the page margin in inches or millimeters. Receiving –...
Page 334: Timer Settings
Back Previous Next Before Using the Machine TIMER SETTINGS Document and Paper Setting Item Description 1. DATE&TIME SETTING Sets the current date and time. (See “Set Up the Machine,” in the Starter Guide.) Copying 2. TIME ZONE SETTING Sets the time zone of your machine’s location. (See “Setting Time Zone,” on p. 1-18.) 3.
Page 335 Back Previous Next Before Using the Machine TIMER SETTINGS Document and Paper 1. BEGIN DATE/TIME Sets the begin date. – 1. MONTH – 2. WEEK Copying – 3. DAY 2. END DATE/TIME Sets the end date. Sending and – 1. MONTH Receiving –...
Page 336: Adjust./Cleaning
Back Previous Next Before Using the Machine ADJUST./CLEANING Document and Paper Setting Item Description 1. FIX.UNIT CLEANING Cleans the fuser roller. (See “Fuser Roller,” on p. 9-6.) Copying 2. SPECIAL MODE T Sets whether to prevent blur from appearing on the printouts for copying, receiving info, and reports.
Page 337 Back Previous Next Before Using the Machine ADJUST./CLEANING Document and Paper 5. SPECIAL MODE W Sets whether to prevent blur from appearing on the printouts for PDL jobs. Selects in normal conditions. Copying MODE1 Sets the density of printouts becomes two-levels lighter than normal condition. MODE2 Sets the density of printouts becomes four-levels lighter than normal condition.
Page 338 Back Previous Next Before Using the Machine REPORT SETTINGS Document and Paper Setting Item Description 1. SETTINGS Sets the report functions. (See “Printing Reports Automatically,” on p. 11-47.) Copying 1. TX REPORT Sets whether the transmission report prints out. PRINT ERROR ONLY Prints a report only when a transmission error occurs.
Page 339 Back Previous Next Before Using the Machine REPORT SETTINGS Document and Paper 2. TX/RX SEPARATE Sets whether an activity report is printed separately for sending and receiving or not. – – Copying 2. LIST PRINT Prints reports/lists. Sending and 1. ACTIVITY REPORT Prints the transaction report (max.
Page 340: System Settings
Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper Setting Item Description 1. SYS. MANAGER INFO Sets the system manager information to protect the contents of <SYSTEM SETTINGS>. Once the Copying system manager ID and system password is set, they must be entered every time you access the <SYSTEM SETTINGS>...
Page 341 Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper 1. TOTAL PRINT LIMIT Sets if the total page limit is used. – – ON (000000-999999) Copying 2. COPY LIMIT Sets if the copy limit is used. – Sending and –...
Page 342 Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper 1. VIEW PAGE TOTALS Displays how much paper was used by each department. – 1. TOTAL PRINT – 2. COPY Copying – 3. SCAN – 4. COLOR SCAN –...
Page 343 Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper 1. IP ADDRESS AUTO. Sets whether to automatically set an IP address. Enables an IP address to the machine automatically. Copying – 1. DHCP (ON/OFF) – 2. BOOTP (OFF/ON) –...
Page 344 Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper 6. CONFIGURE WINS Sets the WINS settings to resolve a name with WINS. 1. WINS RESOLUTION Sets whether to resolve a name with WINS. Copying – – Sending and 2.
Page 345 Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper 2. RAW 0~65535 (default:9100) 3. HTTP 0~65535 (default:80) Copying 4. SMTP RX 0~65535 (default:25) 5. POP3 RX 0~65535 (default:110) Sending and Receiving 6. SMTP TX 0~65535 (default:25) Printing and 7.
Page 346 Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper 12. PERMIT RX MAC ADD Sets whether to activate a MAC address filter. Disables MAC address filter. Copying Specifies a MAC address filter to access. MAC address must be entered for each setting. –...
Page 347 Enables computers on the network to access the machine and modify its settings. – Remote UI – 4. DEDICATED PORT Sets or browses detailed information on the machine with a Canon printer driver or utility. – System Manager – Settings 5.
Page 348 Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper MANUAL Sets the communication mode and Ethernet type manually. 1. COMMUNICATN MODE Selects the communication mode. Copying – HALF DUPLEX – FULL DUPLEX Sending and 2. ETHERNET TYPE Selects the Ethernet type.
Page 349 Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper 4. AUTH/ENC SETTINGS Specifies authenticating method before sending e-mail. 1. POP BEFORE SEND Sets whether to use the SMTP server requires POP before SMTP (method for authenticating Copying users who have logged in the POP server before sending e-mail).
Page 350 Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper 6. COMMUNICATIONS Sets the fax and e-mail communication. 1. E-MAIL SETTINGS Sets the e-mail communications. Copying 1. MAX TX DATA SIZE Sets the maximum data size for outgoing e-mail messages. If the e-mail message exceeds this data size limit, it is split up into several e-mail messages before being sent (0MB-99MB).
Page 351 Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper 3. MEMORY LOCK Sets whether to receive and store all documents in memory and not to print automatically. (See “Memory Lock Reception,” on p. 4-41.) Copying Disables memory lock reception. Enables memory lock reception.
Page 352 Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper 2. STORE TO MEMORY Sets whether to store the image in memory if forwarding fails. – – Copying 8. REMOTE UI Sets whether to activate the Remote UI function to operate the machine and change the settings from a network computer using a web browser.
Page 353 Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper 3. FAX DRIVER TX Sets whether to restrict sending faxes from a computer using the fax driver. – – Copying 4. CONFIRM FAX NO. Sets whether to confirm the entered fax numbers each time you send a fax. –...
Page 354 Back Previous Next Before Using the Machine SYSTEM SETTINGS Document and Paper 11. USE DEVICE USB Sets whether to restrict jobs through the USB interface. – – Copying 12. UPDATE FIRMWARE This function is used only when the printer firmware needs to be updated. Sending and Receiving Printing and...
Page 355 Back Previous Next Before Using the Machine Summary of Reports and Lists Document and Paper The machine can generate the following reports and lists. Copying Report/List Description 1-TOUCH LIST Lists the recipient addresses registered to all the one-touch keys. Sending and Receiving 1-TOUCH LIST 2 Lists the detailed data of [1-TOUCH LIST].
Page 356 Back Previous Next Before Using the Machine Printing Reports Automatically Document and Paper TX REPORT, RX REPORT, and ACTIVITY REPORT can be set to Press [ ] or [ ] to select the setting you Copying print automatically. want, then press [OK]. <PRINT ERROR ONLY>: Prints a report only when a transmission error occurs.
Page 357 Back Previous Next Before Using the Machine Report Items RX REPORT Document and Paper The following items are displayed in the Transmission Report: Press [Additional Functions]. Transaction description Copying Press [ ] or [ ] to select <REPORT SETTINGS>, then press [OK]. TX/RX NO: Transaction number Sending and DEPT.
Page 358 Back Previous Next Before Using the Machine Report Items ACTIVITY REPORT Document and Paper The following items are displayed in the Reception Report: Press [Additional Functions]. Transaction description Copying Press [ ] or [ ] to select <REPORT SETTINGS>, then press [OK]. TX/RX NO: Transaction number Sending and RECIPIENT ADDRESS: Recipient’s fax/telephone number...
Page 359 Back Previous Next Before Using the Machine MODE: Transaction, Error correction mode Press [ ] or [ ] to select <TX/RX SEPARATE>, Document and Paper then press [OK]. PGS.: Number of pages sent Use [ ] or [ ] to select the setting you want, RESULT: Result of transaction, transaction duration Copying then press [OK].
Page 360 Back Previous Next Before Using the Machine Printing Reports and Lists Manually Document and Paper You can print the following report and lists manually. Printing ACTIVITY REPORT Copying – ACTIVITY REPORT Press [Additional Functions]. – 1-TOUCH LIST Sending and – CODED DIAL LIST Press [ ] or [...
Page 361 Back Previous Next Before Using the Machine Printing 1-TOUCH LIST, CODED DIAL LIST, Printing 1-TOUCH LIST 2, CODED DIAL Document and Paper and GROUP DIAL LIST LIST 2 Press [Additional Functions]. Press [Additional Functions]. Copying Press [ ] or [ ] to select <REPORT Press [ ] or [...
Page 362 Back Previous Next Before Using the Machine Checking and Deleting Jobs Document and Paper System monitor enables you to monitor the status of the report Copying jobs currently being processed. Checking and Deleting Report Jobs Sending and Receiving Press [System Monitor] repeatedly to select Printing and <REPORT STATUS>, then press [OK].
Page 363 Back Previous Next Before Using the Machine Checking Remaining Memory Document and Paper You can check the remaining memory according to the status of Copying the machine. Press [System Monitor] repeatedly to select Sending and <AVAIL.MEMORY>, then press [OK] to confirm Receiving the remaining memory.
Page 364 Back Previous Next Before Using the Machine Glossary Document and Paper Numeric ASCII code Copying ASCII (American Standard Code for Information Interchange) is 10Base-T a set of standardized codes used to represent letters, numbers, Sending and The Ethernet standard supporting data transfer rates a maximum of punctuation marks, a few symbols, and control characters.
Page 365 Back Previous Next Before Using the Machine BOOTP Community Name BOOTstrap Protocol. A protocol that enables a client machine to An identification keyword for SNMP (Simple Network Management Document and Paper automatically obtain network setup information from a server over a Protocol).
Page 366 Back Previous Next Before Using the Machine DNS server Domain Name System server. A server which maintains a database Document and Paper that translates the domain names of Internet servers, such as www. w3.org, into Internet Protocol (IP) addresses, such as “18.176.0.26”. Error Correction Mode.
Page 367 Images in HP-GL/2 are represented as vector graphics. Vector objects describe an image in terms of geometric shapes, such as lines and polygons, and fills. HP-GL/2 is Troubleshooting supported by your Canon machine. Appendix Table of Contents Index...
Page 368 Back Previous Next Before Using the Machine HTTP Internet Protocol (IP) Hypertext Transfer Protocol. The client-server TCP/IP protocol used The underlying set of networking rules that describes how data is Document and Paper on the World Wide Web for the transfer of HTML (Hypertext Markup transmitted across the Internet.
Page 369 Back Previous Next Before Using the Machine Job Recall A method to specify the same destination you have specified before. Line Printer Remote. A UNIX command used to print a file via a TCP/IP Document and Paper You can recall the destinations, scan settings, and send settings network.
Page 370 Back Previous Next Before Using the Machine NetSpot Network management software that enables the setup and Document and Paper Paper feed management of multiple printers connected to a network from one central location. A network manager can monitor conditions Refers to guiding a sheet of paper into the machine’s paper path. of network printers, ascertain online/offline status, error status, the Copying Paper feeder...
Page 371 Back Previous Next Before Using the Machine Proxy server Recall A server that provides a cache of files available on remote servers See Job Recall. Document and Paper that are slow or expensive to access. The term “proxy server” normally Receiving refers to a World Wide Web server that, on receiving a URL, tries to Receiving transmission is also defined as RX or Reception.
Page 372 Many functions that are done physically at the The Scope ID is a character string value that is appended to Canon machine’s operation panel can be done via software at a the NetBIOS name, and is used for all NetBIOS over TCP/IP...
Page 373 Back Previous Next Before Using the Machine Source Routing Switching hub Normally, a host has no control over the route taken by a packet it A network connection box to which a number of computers can Document and Paper sends. Source routing is a technique whereby the sender of a packet be connected.
Page 374 Back Previous Next Before Using the Machine Toner A black, resin coated powder contained in the toner cartridge. The Document and Paper machine applies the toner to the surface of the photosensitive drum inside the machine via an electrophotographic mechanism. Wide Area Network.
Page 375 Back Previous Next Before Using the Machine Index Document and Paper Copying Symbols & Numerics ADF 1-3, 2-5 Checking Copy job 3-13 1-TOUCH LIST 11-52 ADJUST./CLEANING 11-4, 11-27 Documents stored in memory 4-50 1-TOUCH LIST 2 11-52 Sending and Advanced sending features 4-27 Print job 5-9 Receiving 2-Sided key 1-6...
Page 376 Back Previous Next Before Using the Machine Collate/2 on 1 key 1-7 Department ID Management Error codes 10-21 Accepting print jobs with unknown IDs 8-12 Document and Paper Collate copy 3-7 Error indicator 1-7 After using the machine 1-12 COMMON SETTINGS 11-4, 11-7 Ethernet port 1-5 Before using the machine 1-12 Components 1-3...
Page 377 Back Previous Next Before Using the Machine Loading One-Touch keys 1-9 Document 2-4 Deleting 4-16 Document and Paper ID key 1-7 Envelopes 2-10 Editing 4-15 If a power failure occurs 10-55 Paper 2-10 Registering 4-11, 4-12, 4-13 If you cannot solve a problem 10-56 Storing/Editing 4-11 Copying Log In/Out key 1-7...
Page 378 Back Previous Next Before Using the Machine PC faxing 4-29 Receive mode Scan mode 1-10 AnsMode 4-37 Document and Paper Platen glass 1-4, 2-4 Scanning 5-1 FaxOnly 4-37 Power failure 10-55 Scanning area 1-4, 2-3 FaxTel 4-38 Power socket 1-5 Scanning documents Manual 4-40 Copying...
Page 379 Back Previous Next Before Using the Machine Setting menu System Manager settings 8-1 Troubleshooting ADDRESS BOOK SET. 11-19 Clearing jams 10-3 Document and Paper System monitor 3-13, 4-49, 5-9, 11-53 ADJUST./CLEANING 11-27 Copying 10-44 System Monitor key 1-6 COMMON SETTINGS 11-7 Error codes 10-21 System Password 8-3 COPY SETTINGS 11-9...
Page 380 Back Previous Next Before Using the Machine Document and Paper View Settings key 1-6 VOLUME CONTROL 11-4, 11-6 Copying Zoom ratio Preset zoom 3-5 Sending and Zoom designation 3-6 Receiving Printing and Scanning Network Remote UI System Manager Settings Maintenance Troubleshooting Appendix Table of Contents...
Page 381 Sending and CANON INC. Receiving 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. Printing and One Canon Plaza, Lake Success, NY 11042, U.S.A. Scanning CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada Network CANON EUROPA N.V.

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