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NUANCE OMNIPAGE PRO 9 User Manual

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OmniPage
Pro
®
User's Manual
CAERE CORPORATION
100 Cooper Court
Los Gatos, California
95032-7603 USA

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Summary of Contents for NUANCE OMNIPAGE PRO 9

  • Page 1 OmniPage ® User’s Manual CAERE CORPORATION 100 Cooper Court Los Gatos, California 95032-7603 USA...
  • Page 2 Caere GmbH Innere Wiener Strasse 5 81667 München, Germany Caere UK Information Centre Abbey House 4 Abbey Orchard Street Westminster, London SW1P 2JJ Centre d’informations Caere 72, rue Baratte-Cholet 94100 Saint-Maur, France Please Note To use this program, you should know how to work in the Microsoft Windows environment. Please refer to Windows documentation if you have questions about how to use menu commands, dialog boxes, scroll bars, edit boxes, and so on.

  • Page 3: Table Of Contents

    Table of Contents Welcome Using This Manual ......................viii Chapter 1 Installation and Setup Minimum System Requirements..................2 Installing OmniPage Pro .....................2 Starting and Closing OmniPage Pro...................3 Registering OmniPage Pro ....................5 Chapter 2 Introduction to OmniPage Pro What Is Optical Character Recognition (OCR)?..............8 OmniPage Pro’s OCR Capabilities ................8 Basic Steps of OmniPage Pro OCR ................9 The OmniPage Pro Desktop .....................10...
  • Page 4 Performing OCR on a Document ..................23 Proofreading OCR Results ....................24 Verifying Text ......................25 Proofreading OCR Results in Microsoft Word ............25 Using OCR in Other Applications ...................29 Working with Documents ....................30 Resizing a Page View ....................31 Changing Pages ......................31 Reordering Pages ......................32 Deleting Pages ......................32 Printing a Document ....................33 Closing a Document ....................33...
  • Page 5 Specifying Fonts........................74 Training OCR for Special Characters ................75 Creating User Dictionaries ....................77 Saving Settings Files......................78 Scheduling OCR ........................80 Scheduling Individual Documents................80 Scheduling Documents from an Input Folder ............81 Modifying Output Options for Documents .............83 Chapter 6 Technical Information General Troubleshooting Solutions .................86 Solutions to Try First ....................86 Testing OmniPage Pro....................87 Low Memory Problems....................88...

  • Page 7: Welcome

    Welcome Welcome to OmniPage Pro, and thank you for using our software! The following documentation has been provided to help you learn about OmniPage Pro. This User’s Manual This manual introduces you to the basics of using OmniPage Pro. It includes installation and setup instructions, an introduction to OmniPage Pro, task-oriented instructions, ways to customize processing, settings guidelines, and technical information.

  • Page 8: Using This Manual

    Using This Manual Using This Manual This manual is written with the assumption that you know how to work in the Microsoft Windows environment. Please refer to your Windows documentation if you have questions about how to use dialog boxes, menu commands, scroll bars, drag and drop functionality, shortcut menus, and so on.

  • Page 9: Chapter 1 Installation And Setup

    Chapter 1 Installation and Setup This chapter provides installation and setup information for OmniPage Pro and the Scan Manager. For technical and troubleshooting information, please read Chapter 6, Technical Information. For information on supported scanners and scanner setup, read the Scanner Setup Notes.

  • Page 10: Minimum System Requirements

    Minimum System Requirements Minimum System Requirements You need the following setup, at minimum, to install and run OmniPage Pro: • Computer with a 486 or higher processor • Microsoft Windows 95, Windows 98, or Windows NT 4.0 • 16MB of memory (RAM) •...

  • Page 11: Starting And Closing Omnipage Pro

    • Click Start in the Windows taskbar and choose Programs Caere Applications OmniPage Pro 9.0. (Use the program group you selected during installation if it is different than Caere Applications.) • Double-click the OmniPage Pro icon located in the folder where you installed OmniPage Pro.
  • Page 12 Starting and Closing OmniPage Pro OmniPage Pro’s desktop appears when you open OmniPage Pro. See “The OmniPage Pro Desktop” on page 10 for an introduction to OmniPage Pro’s user interface. Standard toolbar Zone toolbar AutoOCR toolbar thumbnail viewer displays the pages in an open document.

  • Page 13: Registering Omnipage Pro

    Registering OmniPage Pro Registering OmniPage Pro Register your copy of OmniPage Pro with Caere Corporation to receive notification of special offers and the best prices on product upgrades. Some versions of OmniPage Pro will only launch 25 times if you do not register it.
  • Page 14 Chapter 1...

  • Page 15: Chapter 2 Introduction To Omnipage Pro

    Chapter 2 Introduction to OmniPage Pro You probably use your computer for most business correspondence and other written projects. The challenge is that certain sources of information cannot be immediately used on a computer. For example, if you want to incorporate information from a magazine article into a document in your word processor, you somehow have to get the text from the article into your computer.

  • Page 16: What Is Optical Character Recognition (Ocr)

    What Is Optical Character Recognition (OCR)? What Is Optical Character Recognition (OCR)? Optical character recognition (OCR) is the process of turning an image into computer-editable text. An image is an electronic picture of text such as a scanned paper document or an electronic fax file. Images do not have editable text characters;...

  • Page 17: Basic Steps Of Omnipage Pro Ocr

    What Is Optical Character Recognition (OCR)? Basic Steps of OmniPage Pro OCR These are the basic steps of OmniPage Pro’s OCR process. Bring a document image into OmniPage Pro. You can scan a paper document or load an image file. The resulting image appears in OmniPage Pro’s image viewer.

  • Page 18: The Omnipage Pro Desktop

    The OmniPage Pro Desktop The OmniPage Pro Desktop OmniPage Pro’s desktop displays the pages of an open document in its thumbnail viewer, image viewer, and text viewer. You can use buttons in the Standard, AutoOCR, and Zone toolbars to perform various tasks on the document.

  • Page 19: Autoocr Toolbar

    Please see “Setting AutoOCR Toolbar Commands” on page 40 for more information on each toolbar button. Also see the separately enclosed OmniPage Pro 9 Reference card, which shows all available AutoOCR toolbar commands. Introduction to OmniPage Pro...

  • Page 20: Standard Toolbar

    The OmniPage Pro Desktop Standard Toolbar The Standard toolbar contains buttons and a drop-down list for performing standard tasks. Save Proofread Copy Undo Image Rotate Zoom Editor Image Open Print Paste View Options Straighten Help Image Zone Toolbar The Zone toolbar contains buttons that allow you to draw and define zones on a page image.

  • Page 21: Options Dialog Box

    The OmniPage Pro Desktop Options Dialog Box You can select settings for OmniPage Pro in the Options dialog box. To open it, click the Options button or choose Options... in the Tools menu. Click the tabs in the Options dialog box to view and select different settings.

  • Page 22: Getting Online Help

    Getting Online Help Getting Online Help In addition to using this manual, you can use OmniPage Pro’s online Help topics to learn about features, settings, and procedures. Online Help is available after you install OmniPage Pro. OmniPage Pro’s online Help follows the conventions of Microsoft Windows 95 Help.

  • Page 23: Context-Sensitive Help

    Getting Online Help Context-Sensitive Help You can get on-the-spot information about a particular OmniPage Pro command, toolbar button, or dialog box option in the following ways: • Click the Help button in the Standard toolbar and then click any toolbar button, menu command, or area of the OmniPage Pro desktop to display a Help topic explaining that item.

  • Page 24: Product Support

    Product Support Product Support For the fastest and easiest way to get help, please look for solutions in this manual or in the online Help. See “General Troubleshooting Solutions” on page 86 for troubleshooting tips. If you need additional help, please use the following resources: •...

  • Page 25: Chapter 3 Processing Documents

    Chapter 3 Processing Documents This chapter describes how to work with documents in OmniPage Pro, including each step of the OCR process. There are different ways to accomplish the same tasks in OmniPage Pro. You can use toolbar buttons or menu commands to start procedures. OmniPage Pro can perform all OCR steps automatically, or you can start each step individually.

  • Page 26: Ways To Process Documents

    Ways to Process Documents Ways to Process Documents Optical character recognition (OCR) is the process of turning an image into computer-editable text so you do not have to retype the text manually. The basic steps of OmniPage Pro’s OCR process are explained on page 9.

  • Page 27: Automatic Processing

    Ways to Process Documents Automatic Processing Use the AUTO button to process a new document from start to finish or to finish processing an open document. To process your document automatically: Set AutoOCR as the command in the AUTO button’s drop- down list.

  • Page 28: Bringing Document Images Into Omnipage Pro

    Bringing Document Images into OmniPage Pro Bringing Document Images into OmniPage Pro You can bring document images into OmniPage Pro by scanning pages or loading image files. Scanning Pages You can scan paper documents to convert them to electronic images in OmniPage Pro.
  • Page 29 Bringing Document Images into OmniPage Pro To load image files into OmniPage Pro: Set Load Image as the command in the Image button’s drop- down list. Click the Image button or choose Load Image in the Process menu. The Load Image dialog box appears. Click Advanced if you want to select files from more...

  • Page 30: Creating Zones For Ocr

    Creating Zones for OCR Creating Zones for OCR Page images are displayed in OmniPage Pro’s image viewer where zones are created before OCR. Zones are borders that identify areas of an image that will be recognized as text or retained as graphics. Any part of an image not enclosed by a zone is ignored during OCR.

  • Page 31: Performing Ocr On A Document

    Performing OCR on a Document Click the Zone button or choose Auto Zones in the Process menu. OmniPage Pro automatically draws zones on the current page in the image viewer. Each zone has a number indicating its order and a picture indicating its zone type. Make sure zones are identified correctly before performing OCR.

  • Page 32: Proofreading Ocr Results

    Proofreading OCR Results To schedule a group of documents for OCR at a particular time, see “Scheduling OCR” on page 80. Proofreading OCR Results After performing OCR, recognized text appears in the text viewer where you can proofread the results. Proofreading starts automatically if you chose OCR and Proof as the OCR process command.

  • Page 33: Verifying Text

    Proofreading OCR Results • Click Add to add the word to the current user dictionary. After you choose an option for the word, the OCR Proofreader looks for the next possible error. Click Close to stop proofreading OCR. Color markers are removed from words that have been proofread.
  • Page 34 Proofreading OCR Results Make sure the *.doc file extension is associated with the version of Word you plan to use. Refer to your Windows documentation for more information on associating file extensions with applications. To proofread OCR results and correct errors in Microsoft Word: Perform OCR on your document and then save it as the appropriate file type:...
  • Page 35 Proofreading OCR Results The OCR Proofreader dialog box also appears. Select one of these options for the word: • Click Ignore to allow the word to remain as is. • Click Ignore All to ignore all instances of the word. •...
  • Page 36 Proofreading OCR Results You can only verify words that are marked as suspected errors. However, once the Verify Text window is open, you can use its scroll bars and zoom buttons to see any part of the original image. Choose Verify Text... in the OmniPage menu. The Verify Text window opens and shows a picture of the original word and its surrounding area.

  • Page 37: Using Ocr In Other Applications

    Using OCR in Other Applications Using OCR in Other Applications You can use OmniPage Pro's OCR Aware feature to use OCR in other applications. For example, you can scan, recognize, and paste text directly into a document without ever leaving your word-processing application.

  • Page 38: Working With Documents

    Working with Documents Working with Documents OmniPage Pro’s thumbnail, image, and text viewers allow you to look at and work with pages in the current document. Thumbnail viewer Image viewer Drag this splitter to the left Text viewer or right to resize a view. This section describes the following procedures: •...

  • Page 39: Resizing A Page View

    Working with Documents Resizing a Page View You can resize a page displayed in the image viewer or text viewer to enlarge or reduce the view. To resize a page view: Click in the viewer you want to enlarge or reduce to make it active.

  • Page 40: Reordering Pages

    Working with Documents • Click the Next Page or Previous Page buttons at the lower-right corner of the OmniPage Pro desktop. • Choose Next Page, Previous Page, or Go to Page... in the Edit menu. Reordering Pages You can reorder pages in a document by dragging their thumbnails to different positions in the thumbnail viewer.

  • Page 41: Printing A Document

    Working with Documents Undoing Changes You can click the Undo button or choose Undo in the Edit menu to cancel the very last change you made in the text viewer. You can also choose Undo to cancel zone edits in the image viewer. However, page deletions cannot be undone.

  • Page 42: Exporting Documents

    Exporting Documents Exporting Documents You can export a document to other applications by: • Saving a Document • Copying a Document to the Clipboard • Sending a Document as a Mail Attachment After you export a document, a copy of the document remains open in OmniPage Pro.
  • Page 43 Exporting Documents Click OK. The document is saved to disk as specified. Graphics and formatting are saved in the document only if the selected file type supports them. To save original images: Choose Save Image... in the File menu. The Save Image dialog box appears. The Add to PageKeeper setting only appears if you have PageKeeper installed on your computer.

  • Page 44: Copying A Document To The Clipboard

    Exporting Documents Saving a Document as You Work Click the Save button in the Standard toolbar or choose Save in the File menu to save changes to the current document as you work. The Save As dialog box appears the first time you choose Save if a document has not been saved as an OmniPage Document or text-based file.

  • Page 45: Sending A Document As A Mail Attachment

    Exporting Documents Sending a Document as a Mail Attachment You can send a recognized document as a file attached to a mail message if you have a MAPI-compliant mail application, such as Microsoft Outlook, installed. To send a document as a mail attachment: Choose Send Mail...
  • Page 46 Chapter 3...

  • Page 47: Chapter 4 Omnipage Pro Settings

    Chapter 4 OmniPage Pro Settings This chapter describes the settings in the AutoOCR toolbar and Options dialog box. Please also look in OmniPage Pro’s online help for more detailed information on settings. The settings you select for processing documents can greatly affect OCR results.

  • Page 48: Setting Autoocr Toolbar Commands

    Toolbars dialog box. Choose Toolbars... in the View menu to open the dialog box. Toolbars can be “torn off” and relocated anywhere on your desktop. All AutoOCR toolbar commands are shown in their drop-down states on a separately enclosed OmniPage Pro 9 Reference card. Chapter 4...

  • Page 49: Auto Button Commands

    Setting AutoOCR Toolbar Commands AUTO Button Commands Use the AUTO button to process a new document from start to finish or to finish processing an open document. The AUTO button’s drop-down list contains AutoOCR and OCR Wizard commands. AutoOCR Select AutoOCR to finish processing a new or open document according to the selected process commands.

  • Page 50: Zone Button Commands

    Setting AutoOCR Toolbar Commands Zone Button Commands Use the Zone button to automatically create zones on document images. Zones are bordered areas that specify what will be recognized as text or retained as graphics on an image. The Zone button’s drop-down list contains the Single-Column Pages, Multiple-Column Pages, Spreadsheet Pages, and Mixed Pages commands and the names of any zone templates you have created.

  • Page 51: Ocr Button Commands

    Setting AutoOCR Toolbar Commands OCR Button Commands Use the OCR button to perform the selected OCR operation on document images. The OCR button’s drop-down list contains the Perform OCR, OCR and Proof, Train OCR, and Defer OCR commands. Perform OCR Select Perform OCR to recognize text on document images.

  • Page 52: Export Button Commands

    Setting AutoOCR Toolbar Commands Export Button Commands Use the Export button to export recognized text and retained graphics to other applications. The Export button’s drop-down list contains the Save As, Send Mail, Copy to Clipboard, and Defer Export commands. Save As Select Save As to save a recognized document to disk in a specified file format.

  • Page 53: Selecting Omnipage Pro Settings

    Selecting OmniPage Pro Settings Selecting OmniPage Pro Settings Click the Options button or choose Options... in the Tools menu to open the Options dialog box. This is the central location for OmniPage Pro settings. Click each tab to view and select different settings.

  • Page 54: Accuracy Settings

    Accuracy Settings Accuracy Settings Click the Accuracy tab to select settings that affect OCR accuracy. The Language Analyst evaluates and replaces unknown words with words most likely to be Select the type correct during OCR. of characters that are in your document.

  • Page 55: Page Format Settings

    Page Format Settings Page Format Settings Click the Page Format tab to select settings that determine how the formatting of a page is handled during OCR. Select a setting that best describes how your original page looks. The page icons change to depict the general appearance of your page original.

  • Page 56: Language Settings

    Language Settings Language Settings Click the Language tab to select language settings for your document. This is the language that Select the language will be used in that appears most in dialog boxes, your document. windows, and menu commends. Select additional This is the languages for a character used...

  • Page 57: Process Settings

    Process Settings Some applications may be pre-registered with OCR Aware during OmniPage Pro installation. These applications will display in the Registered list box. To register an application with OCR Aware: Launch the application you want to register and open a document in it.

  • Page 58: Microsoft Word Settings

    Microsoft Word Settings Microsoft Word Settings Click the Microsoft Word tab to select settings for OCR proofreading directly in Microsoft Word. See “Proofreading OCR Results in Microsoft Word” on page 25 for more information. Select the color in which Select this if you you want want to check for suspected...

  • Page 59: Settings Guidelines

    Settings Guidelines Settings Guidelines The settings you select in OmniPage Pro can greatly affect OCR results. Make sure that settings are appropriate for your document before you begin processing. You may have to experiment with different settings to get the results you want. Answer the following questions to get settings recommendations for your documents.
  • Page 60 Settings Guidelines What type of document are you processing? Magazine and newspaper Recommendations pages • Select Multiple columns in the Page Format settings. • Select the appropriate page size and orientation in the Scanner settings if you are scanning. • Draw zones manually or modify automatically created zones if auto zoning does not successfully create zones around all page areas you want...
  • Page 61 Settings Guidelines What type of document are you processing? Text and table Recommendations • In Page Format settings, select Single column or Multiple column page layout depending on the number of columns in your document. • Select the appropriate page size and orientation in the Scanner settings if you are scanning.
  • Page 62 Settings Guidelines What type of document are you processing? Legal documents Recommendations • Select Single column in the Page Format settings if the document has one, page- wide text column, even if document has pleading-line numbers. • Select Multiple columns in the Page Format settings if text appears in two or more columns.
  • Page 63 Settings Guidelines What is the quality of the original document? Poor or not sure Recommendations for scanning Degraded photocopies, colored or • Select Grayscale with 3D OCR in the Scanner shaded backgrounds or text, run- settings if you have a grayscale scanner and your together or broken text characters page contains grayscale graphics, colored background, or colored text.
  • Page 64 Settings Guidelines How much original formatting do you want to keep? Minimal Recommendations Keep one font and one font size • Select Remove formatting in the Page Format only settings. • Click Font Mapping in the Page Format settings and select the font and size you want mapped.
  • Page 65 Settings Guidelines How much original formatting do you want to keep? As much as possible Recommendations Keep font characteristics, • Select True Page in the Page Format settings to paragraph formatting, column retain the original appearance of a page formatting and graphic positioning using frames.
  • Page 66 Settings Guidelines Do you want to retain graphics in your document? Recommendations for scanning Keep graphics such as logos and • Select Color in the Scanner settings if you are photos during OCR processing scanning pages with multiple-color graphics and you want to retain the graphics in color. •...
  • Page 67 Settings Guidelines How many languages are in your document? One language Recommendations • Select the document language as the Main language in the Language settings. If your document contains a language that is not installed in OmniPage Pro, you can add languages to OmniPage Pro by uninstalling and then reinstalling it.
  • Page 68 Settings Guidelines Are you processing a multipage document? Recommendations if you have an automatic document feeder (ADF) • Select Scan until empty in the Scanner settings to scan a stack of pages at once. Otherwise, you must click the Image button to scan each subsequent page.

  • Page 69: Chapter 5 Customizing Ocr

    Chapter 5 Customizing OCR OmniPage Pro has many features that allow you to customize the way your documents are handled during OCR. This chapter describes how to use these features. Please continue reading this chapter for information on these topics: •...

  • Page 70: Adjusting Page Images Before Ocr

    Adjusting Page Images Before OCR Adjusting Page Images Before OCR You can rotate and straighten page images in OmniPage Pro’s image viewer before zoning and OCR take place. This is recommended to improve OCR accuracy on pages that are not oriented correctly. If you need to rotate or straighten a page, be sure to do so before you create zones because all zones are deleted during these operations.

  • Page 71: Customizing Zones

    Customizing Zones Customizing Zones Zones are borders created around areas of a page image to identify what will be recognized as text or retained as a graphic during OCR. Zones play a big part in determining OCR results. You can create zones automatically, manually, or with a template. Topics in this section describe how you can customize zones including: •...

  • Page 72: Drawing Zones Manually

    Customizing Zones Drawing Zones Manually You can draw zones manually on an image using buttons in the Zone toolbar. Rectangular zones are the most common, but you can also draw irregular-shaped zones for graphics and text. Only rectangular (and square) zones are allowed for tables. To draw rectangular zones: Click the Draw Rectangular Zones button.

  • Page 73: Modifying Text And Graphic Zones

    Customizing Zones You will not be allowed to draw a line if it constitutes a restricted shape. The following zone shapes are restricted: Indented along Indented along the bottom the top To draw a table zone: Click the Zone Properties button and select Table zone as the zone type.
  • Page 74 Customizing Zones To resize zones: Deselect the buttons in the Zone toolbar. (If one of the first two drawing buttons is selected, you do not have to deselect it.) Select the zone you want to resize by clicking inside it. The selected zone is shaded and handles appear on its border.
  • Page 75 Customizing Zones Position the drawing tool at the point where you want to start extending the zone. drawing tool Hold down the mouse button and drag the drawing tool in the direction that you want to extend the zone. Release the mouse button when you are finished extending the zone.
  • Page 76 Customizing Zones Release the mouse button when you are finished subtracting from the zone. The zone border changes to display the modified zone area. Table zones are constrained to rectangular and square shapes. Attempting to modify the area of a table zone to an irregular shape is not allowed.

  • Page 77: Modifying Table Zones

    Customizing Zones Modifying Table Zones You can modify table zones by moving, resizing, reordering, extending, subtracting zones, and adding or removing table grids. To move dividers in a table zone: Click the Move Row or Column Dividers button. Place the mouse pointer within the table zone in the image viewer.
  • Page 78 Customizing Zones To remove a row or column divider from a table zone: Click the Remove Row or Column Dividers button. Place the mouse pointer within the table zone where you want to remove a row or column. The mouse pointer becomes a small “x” with a dimmed bar. Position the bar on the divider you want to remove and click the mouse button.

  • Page 79: Deleting Zones

    Customizing Zones Deleting Zones You can delete the current zones if you want to create new zones. You can also delete individual zones that you do not want to process during OCR. Any part of a page image not enclosed by a zone is ignored during OCR.
  • Page 80 Customizing Zones Zone Type Every zone on a page has a zone-type setting. You can select the following zone types: • Single-column text zone for text zones that contain a single column • Multiple-column text zone for text zones that contain multiple columns •...

  • Page 81: Creating Zone Templates

    Customizing Zones Click the Zone Properties button to open the Zone Properties dialog box. Close button The settings in this dialog box will be blank if multiple zones with different settings are selected. Select a zone type for the selected zones. If you change an irregular-shaped zone to a Table type zone, OmniPage Pro substitutes the largest rectangle that fully encloses the irregular area.

  • Page 82: Specifying Fonts

    Specifying Fonts Specifying Fonts You can retain the font characteristics in your document during OCR if you select an Output Format option other than Remove formatting in the Page Format tab of the Options dialog box. OmniPage Pro automatically maps detected font types to specified fonts. To map fonts, OmniPage Pro analyzes text and categorizes it as one of these font types: •...

  • Page 83: Training Ocr For Special Characters

    Training OCR for Special Characters Training OCR for Special Characters A training file is a set of pre-recognized text characters that OmniPage Pro compares with characters on a page image during OCR. You can create a training file for special characters that might normally be difficult to recognize such as the copyright symbol ©...
  • Page 84 Training OCR for Special Characters The Specify Character dialog box shows how the selected character appeared in the original page image. The original image of the selected Click the character character you want to associate with the selected character The associated character appears here Specify how you want OmniPage Pro to interpret the character...

  • Page 85: Creating User Dictionaries

    Creating User Dictionaries The Train Character dialog box displays characters in the selected file. Original image Associated characters Edit the characters as desired. • Double-click a character that you want to edit. • Click a character that you want to remove and click Delete. Do one of the following after editing the training file: •...

  • Page 86: Saving Settings Files

    Saving Settings Files • Select a file and click Edit to edit an existing user dictionary. • Click New to create a new user dictionary. Enter a name in the dialog box that appears and click OK. The User Dictionary dialog box appears. Words in the user dictionary appear in this list box.
  • Page 87 Saving Settings Files Click Save Settings... to open the Save Settings dialog box. Select a folder location for the settings file. Type in a file name for the settings file and click OK. All the current settings in the Options dialog box are saved into a settings file with an .ini extension.

  • Page 88: Scheduling Ocr

    Scheduling OCR Scheduling OCR You can schedule OCR to take place on one or more OmniPage documents, supported image files, and pages in your scanner. This processing can take place while you are away from your computer as long as OmniPage Pro is still running. Scheduled documents are opened at the specified time, unfinished pages are recognized, and the documents are saved in a preselected format and location.

  • Page 89: Scheduling Documents From An Input Folder

    Scheduling OCR Click Add... to open the Add Jobs dialog box. Click Advanced to select documents from more than one folder. Locate and select the files you want to add to the schedule. You can select OmniPage Documents and supported image files.
  • Page 90 Scheduling OCR To schedule documents from an input folder: Choose Schedule OCR... in the Process menu. The Schedule OCR dialog box appears. All scheduled documents are displayed in this processing queue. Click this to modify default output options. OmniPage Pro starts processing documents in the queue at the specified time.

  • Page 91: Modifying Output Options For Documents

    Scheduling OCR If you use the auto-add feature to schedule documents and you do not select Delete original file after OCR, original files will be moved from the input folder to the output folder after processing. Click OK in the Schedule OCR Options dialog box to accept the selected settings.
  • Page 92 Scheduling OCR To modify the output options for an individual document: Choose Schedule OCR... in the Process menu. The Schedule OCR dialog box appears. Select the document for which you want to modify output options. Click this to modify the output Click this to modify options for default output options.

  • Page 93: Chapter 6 Technical Information

    Chapter 6 Technical Information This chapter provides troubleshooting and other technical information about using OmniPage Pro. Please also read the online Readme file and the Scanner Setup Notes. The Scanner Setup Notes list all supported scanners and any connection or software-driver issues.

  • Page 94: General Troubleshooting Solutions

    General Troubleshooting Solutions General Troubleshooting Solutions Although OmniPage Pro is designed to be easy to use, problems sometimes occur. Many of the onscreen error messages contain self- explanatory descriptions of what to do — check connections, close other applications to free up memory, and so on. Sometimes that is all the troubleshooting help you need.

  • Page 95: Testing Omnipage Pro

    General Troubleshooting Solutions Testing OmniPage Pro Restarting Windows 95 or 98 in safe mode or Windows NT in VGA mode allows you to test OmniPage Pro on a simplified system. This is recommended when you cannot resolve crashing problems or if OmniPage Pro has stopped running altogether.

  • Page 96: Low Memory Problems

    General Troubleshooting Solutions Low Memory Problems OmniPage Pro may run poorly under low-memory conditions. This may be indicated by various error messages or if OmniPage Pro works slowly and accesses the hard drive often. Try these solutions for low memory conditions: •...

  • Page 97: Supported File-Format Types

    Supported File-Format Types Supported File-Format Types OmniPage Pro can open these file-format types: † BMP, Bitmap (*.bmp) OmniPage Document (*.met) DCX (*.dcx) PCX (*.pcx) ‡ JPEG (*.jpg) TIFF uncompressed (*.tif) ‡ TIFF Packbits (*.tif) TIFF Group 3 or 4, compressed (*.tif) †...
  • Page 98 Supported File-Format Types OmniPage Pro can save recognized text to these file formats: dBase III, III+, IV, 5.5 Microsoft PowerPoint Text only with line breaks (*.dbf) (*.rtf) (*.txt) Excel 3.0, 4.0, 5.0, 6.0, Microsoft Publisher 98 Ventura Publisher 7.0, 97 (*.xls) (MS Word) (*.doc) (*.rtf) FrameMaker 5.5.3...

  • Page 99: Scanner Setup Issues

    Scanner Setup Issues Scanner Setup Issues This section contains information on setting up your scanner and solutions for scanning problems you may encounter. For more detailed scanner information, read the Scanner Setup Notes by clicking Start in the Windows taskbar and choose Programs>Caere Applications>Caere Documents >Scanner Setup Notes.

  • Page 100: Scanner Drivers Supplied By Caere

    Scanner Setup Issues Scanner Drivers Supplied by Caere OmniPage Pro is shipped with special scanner drivers that allow it to communicate with supported scanners. These scanner driver files are installed on your computer when you install the Caere Scan Manager. These drivers often work in conjunction with the drivers from your scanner manufacturer.

  • Page 101: Problems Connecting Omnipage Pro To Your Scanner

    Scanner Setup Issues Problems Connecting OmniPage Pro to Your Scanner Try these solutions if you experience a problem between OmniPage Pro and your scanner or if you receive a scanner error message when you launch OmniPage Pro. • Make sure the scanner is supported by OmniPage Pro with your version of Windows 95 or 98, or Windows NT.

  • Page 102: Missing Scan Image Command

    Scanner Setup Issues Missing Scan Image Command The Scan Image command does not appear in the Image button’s drop- down list in the following cases: • You did not install the Caere Scan Manager or select an appropriate scanner. See “Scan Manager is Needed with OmniPage Pro”...

  • Page 103: Scanner Not Listed In Supported Scanners List Box

    Scanner Setup Issues Scanner Not Listed in Supported Scanners List Box Try these solutions if your scanner is not listed in the Scan Manager Scanner list: • Check Caere Corporation’s web site at www.caere.com for Scan Manager updates. • Select TWAIN Scanner as your current scanner in the Scanner list. Scanning Tips OCR results will be poor if an image is not scanned properly.

  • Page 104: Ocr Problems

    OCR Problems OCR Problems This section contains information and solutions for possible OCR problems. Topics in this section include: • System Crash During OCR • Text Does Not Get Recognized Properly • Problems With Fax Recognition System Crash During OCR Try these solutions if a crash occurs during OCR or if processing takes a very long time: •...

  • Page 105: Text Does Not Get Recognized Properly

    OCR Problems Text Does Not Get Recognized Properly Try these solutions if any part of the original document is not converted to text properly during OCR: • Look at the original page image and make sure that all text areas are enclosed by text zones.

  • Page 106: Problems With Fax Recognition

    OCR Problems Problems With Fax Recognition Try these solutions to improve OCR accuracy on fax images: • Ask senders to select Fine or Best mode when they send you a fax. This produces a resolution of 200x200 dpi. • Ask senders to transmit files directly to your computer via fax modem if you both have one.

  • Page 107: Uninstalling The Software

    Uninstalling the Software Uninstalling the Software Sometimes uninstalling and then reinstalling OmniPage Pro and the Caere Scan Manager will solve a problem. OmniPage Pro’s Uninstall program will not remove any files saved to the OmniPage installation folder or subdirectories, including the following files: •...
  • Page 108 Chapter 6...
  • Page 109 Index Numerics location of 4, 10 see OmniPage Pro’s online help OCR button 43 Copy to Clipboard setting 44 3D OCR overview 40 Copying and pasting text 36 grayscale with 58 setting process commands in 40 see also OmniPage Pro’s online using for poor-quality Zone button 42 help...
  • Page 110 adding images files to 20 Extending zones 66 for retaining graphics during adding scanned pages to 20 OCR 58 creating zones on 22 for varying document quality exporting 34 finishing 19 Fax files 21 keeping graphics in 58 Faxes processing automatically 19 improving recognition processing multiple languages accuracy of 98...
  • Page 111 Moving zones 65 Opening documents 20 Multiple columns setting 52 Optical character recognition Language Analyst Multiple-language documents 59 see OCR using for poor-quality Options dialog box 45 documents 55, 97 see also OmniPage Pro’s online Language settings 47 help Languages Ordering zones 66 New documents, automatically installing more 59...
  • Page 112 Proofreading OCR results saving 78 checking for errors in Microsoft Settings guidelines 51 Saving Word 25 Settings, Options 45 to 50 OmniPage Documents 34 checking for errors in the text Setup original images 35 viewer 24 installing OmniPage Pro 2 recognized text 34 Properties for zones 72 installing the Scan Manager 92...
  • Page 113 on Windows NT 87 when to select 57 saving 73 Text and tables 53 Types of documents 51, 52 Zone toolbar Text characters buttons in 63 checking for errors 24 location of 10 hidden from view 97 Zone types thick and run-together 55 described 72 Undoing changes 33 thin and broken 55...
  • Page 114 Index...

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