Xerox DocuColor 250 User Manual
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Xerox DocuColor 250 User Manual

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DocuColor 250
Scan Out
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User Guide
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June 2005

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  • Page 1 DocuColor 250 Scan Out Services User Guide Part number June 2005...
  • Page 2 Printed in the United States of America. XEROX® and all Xerox product names mentioned in this publication are trademarks of XEROX CORPORATION. Other company trademarks are also acknowledged. PANTONE is a registered trademark of Pantone, Inc.

  • Page 3: Table Of Contents

    DocuColor 250 ........
  • Page 4 Reduce / Enlarge ........6-10 DocuColor 250 Scan Out Services...
  • Page 5 Preamble ........... 7-1 Terms and Conditions for Copying, Distribution and Modification ... . 7-3 Index DocuColor 250 Scan Out Services...
  • Page 6 DocuColor 250 Scan Out Services...

  • Page 7: Introduction

    Introduction This document provides information on how to use the Scan Out feature for the DocuColor 250 with DocuSP 50.xx DFE (Digital Front End). About this guide Before using this documentation, become familiar with its contents and conventions. Contents This guide contains the following: •...

  • Page 8: Conventions

    Bold: Names of folders, tabs, dialog boxes, and screens are shown in bold. (for example, the Image Quality tab). Italics: Document and library names are shown in italics (for example, the Xerox DocuPrint NPS/IPS Guide to Managing Print Jobs). DocuColor 250 Scan Out Services...

  • Page 9: Documentation

    Documentation This section lists related publications. DocuColor 250 Information for the Xerox DocuColor 250 is available in the following publications: • • DocuSP 50.xx Information for DocuSP 50.xx is available in the following publications: • • • DocuColor 250 Scan Out Services Training and Information CD (TICD) –...
  • Page 10 Introduction DocuColor 250 Scan Out Services...

  • Page 11: Overview

    About the Scan Out Feature The Xerox DocuColor 250 has an integrated scanner that supports a Scan Out feature, which allows you to scan documents using scan job templates stored on the DocuSP DFE (Digital Front End). Up to 250 templates can be stored on the DocuSP.

  • Page 12: Software Requirements

    Before the Internet Services Gateway can be enabled for the Scan Out feature, the HTTP gateway must be licensed. The license is installed and the gateway is enabled by the Xerox representative as part of the DocuSP software installation. DocuSP version 50.xx or above is required to manage the scan job templates and image repository.

  • Page 13: Using Scan Services

    1. Launch a Web browser such as Internet Explorer. 2. Enter the IP Address or hostname of the DocuSP DFE. 3. Click the [Scan Services] button. DocuColor 250 Scan Out Services Using Scan Services The DocuColor 250 Internet Services Home Page displays.
  • Page 14 5. Click [OK]. existing DocuSP account. The DocuSP Web Scan Services Application opens, displaying all Scan Folders and Templates created by the logged in user. DocuColor 250 Scan Out Services...

  • Page 15: Using The Scan Folders And Templates Page

    • • Using the Scan Folders and Templates Page DocuColor 250 Scan Out Services After 15 minutes of inactivity you will be prompted to log in again. For users with User and Operator access rights, only templates and folders created by the user currently logged in are displayed. Users with Administrator access rights have access to all templates and folders.
  • Page 16 – Template Description – Shows the template description as entered by the user during template creation or modification. Clicking the link sorts the templates alphabetically by the first word of the Template Description. The default order is ascending. DocuColor 250 Scan Out Services...
  • Page 17 – Server name – The name of the DocuSP server to which you are logged in. – Navigation links • Home – returns you to the DocuColor 250 home page without logging you out. • Logout – logs you out of the Web Scan Services Application and returns you to the DocuColor 250 home page.
  • Page 18 Using Scan Services DocuColor 250 Scan Out Services...

  • Page 19: Creating Templates And Folders

    1. From a Web browser, access the Web Scan Services Application NOTES: • • DocuColor 250 Scan Out Services Creating Templates and Folders and log on using an existing DocuSP account (see page 2-1). The Scan Folders and Templates list displays.
  • Page 20 The template name must be unique. If a template exists with the name that you select, you are prompted to choose a different name. Template names may consist of up to 24 alpha numeric characters, which may include spaces and underscores. DocuColor 250 Scan Out Services...
  • Page 21 DocuColor 250. 5. Select the settings for your template. See “Editing Templates” on 6. Click [OK]. NOTE: You must refresh the template list at the DocuColor 250 for newly-created templates to appear in its display. DocuColor 250 Scan Out Services Template Description field.
  • Page 22 Creating Templates and Folders DocuColor 250 Scan Out Services...

  • Page 23: Scanning Documents

    Once you have created a template you may initiate a scan job at the DocuColor 250. Accessing the Template List To access the template list at the DocuColor 250: 1. Press the [Clear All] button on the Control Panel to clear any DocuColor 250 Scan Out Services Scanning Documents selections made by a previous user.
  • Page 24 3. Touch the [Network Scanning] button on the touch screen. NOTE: After several seconds of inactivity, the screen returns to copy mode, and you must perform steps 2 and 3 again. The template list displays on the Job Template tab. DocuColor 250 Scan Out Services...

  • Page 25: Using The Scanning Services Touch Screen

    The four scan job properties tabs correspond to those in the Web Scan Services Application. You may not be able to modify some options at the DocuColor 250. If you need to modify a setting that is unavailable, you must edit the template from the Web Scan Services Application.

  • Page 26: Initiating A Scan

    However, you may need to change some of the scan settings for the current job. Some settings cannot be modified at the DocuColor 250. In such cases, you can do one of the following: •...

  • Page 27: Scanning Using The Document Handler

    Scanning using the Document Handler 5. Load your original documents into the Document Handler long-edge 6. Press the [Start] button on the Control Panel. 7. Remove your documents from the DocuColor 250. DocuColor 250 Scan Out Services feed, with the first page on top.

  • Page 28: Scanning From The Document Glass

    10. After scanning the last original, touch [Last Original]. 11. Remove the last document from the Document Glass. Scanning begins. document on the Document Glass. Repeat steps 7 through 9 for additional originals. The job is output to the DocuSP. DocuColor 250 Scan Out Services...

  • Page 29: Retrieving Your Scanned Images

    3. From the Folders menu, select Open Folder. 4. If the selected output file format is Single-page TIFF or JPEG your DocuColor 250 Scan Out Services Application and log on (see page 2-1). images are stored in a Document Folder within the template folder.
  • Page 30 5. Select the file you want from the image and job log files by marking the appropriate checkbox. NOTE: Files must be downloaded individually. 6. Select Save As from the Document menu. 7. At the File Download dialog, click [Save]. DocuColor 250 Scan Out Services...
  • Page 31 Retrieving your Scanned Images 8. Browse to the location to which you want to save the file. 9. Rename the file if desired. 10. Click [Save]. DocuColor 250 Scan Out Services...
  • Page 32 Scanning Documents 4-10 DocuColor 250 Scan Out Services...

  • Page 33: Managing Templates And Folders

    NOTE: Users with User or Operator access rights can only see their own templates and folders.Users with Administrator access rights may list all templates and folders. DocuColor 250 Scan Out Services Managing Templates and Folders List...

  • Page 34: Editing Templates

    2. Mark the checkbox next to the template you wish to edit. 3. From the Folders menu, select Edit Template. You must refresh the template list the DocuColor 250 for template modifications to take effect. You cannot edit templates from the DocuColor 250. However, when you invoke a template for a scan job you may change some of the settings.
  • Page 35 5. Click [OK]. NOTE: Users with User or Operator access rights can only edit their own templates and folders. Users with Administrator access rights may edit all templates and folders. DocuColor 250 Scan Out Services Properties tabs your scan jobs set up.

  • Page 36: Basic Scanning

    The following output file formats are available: • • • • NOTE: File format may not be modified at the DocuColor 250. Multi-page TIFF This option saves the scan job as a single file containing multiple images. File Format Color Mode...

  • Page 37: Color Mode

    Select the color option you want for your scan job output. Color Mode options are: • • • • NOTE: This option may not be modified at the DocuColor 250. DocuColor 250 Scan Out Services Fastest Fast Normal Good Best Fastest allows you to save your files faster, and offers a smaller file size, however image quality is reduced.

  • Page 38: Sided Originals

    Original Type options are: • • • NOTE: This option may only be modified at the DocuColor 250 if PDF is selected as the output file format. Image Quality On the Image Quality tab, make selections for the following options: •...

  • Page 39: Lighten / Darken

    Sharpness options are: • • • • • DocuColor 250 Scan Out Services Higher High Normal Lower On – Optimizes image quality automatically. Off – The Auto-Exposure function is inactive.

  • Page 40: Scan Options

    The following ranges are available for X and Y: • • Scan Resolution Scan Size Reduce / Enlarge 2 Sided Originals Mixed Size Originals Best X – 1 to 17 inches Y – 1 to 14 inches DocuColor 250 Scan Out Services...
  • Page 41 Select Mixed Size Originals when your scan job consists of multiple original sizes. You can set the output to a single size or to duplicate the original sizes. Mixed Size Originals can be used with any of the Scan Size settings. DocuColor 250 Scan Out Services Preset Variable Auto % 1 Sided 2 Sided (Head to Head) –...

  • Page 42: Output Format

    Folders, and are named in the Document Object Name field. The Image File Name does not apply to these output file formats, and therefore any entry in this field is ignored. 5-10 Document Object Name Image File Name Duplicate Document Name Policy Job Log DocuColor 250 Scan Out Services...

  • Page 43: Duplicate Document Name Policy

    Job Log Select an option for whether to save a Job Log upon scan completion. Options are: • • DocuColor 250 Scan Out Services Overwrite Existing Document Append Images to Existing Document Enforce Unique Names Auto Generate New Name Delete Log...

  • Page 44: Copying Templates And Folders

    4. In the Template and Folder Name field on the Basic Scanning NOTE: By default “Copy of” is added to the original template name 5-12 Folders and Templates list. tab, enter a name for your new template and folder. Scan DocuColor 250 Scan Out Services...

  • Page 45: Renaming Templates And Folders

    Folders cannot be named separately from templates. To rename a template and folder: 1. Log on to the Web Scan Services Application to access the DocuColor 250 Scan Out Services Description field. The Templates List displays showing the copied folder. Folders and Templates list.
  • Page 46 2. Mark the checkbox next to the template you wish to rename. 3. From the Folders menu, select [Rename Template and Folder]. 4. At the prompt, enter a new name for the template. 5. Click [OK]. 5-14 DocuColor 250 Scan Out Services...

  • Page 47: Deleting Templates And Folders

    1. Log on to the Web Scan Services Application to access the 2. Mark the checkbox next to the template you wish to delete. DocuColor 250 Scan Out Services The Templates List displays showing the renamed folder. Folders and Templates list.
  • Page 48 Managing Templates and Folders 3. From the Folders menu, select [Delete Template and Folder]. 4. At the confirmation prompt, Click [OK]. The Templates List displays. 5-16 DocuColor 250 Scan Out Services...

  • Page 49: Managing Your Scanned Images

    You cannot download an entire folder. 4. Select the file you wish to download. 5. From the Document menu, select [Save As]. DocuColor 250 Scan Out Services Folders and Templates list. used for your scan job.

  • Page 50: Deleting Your Images

    Document Folder (shown below). You can delete individual files or folders, or you can delete multiple files or folders at one time. 5-18 save the file. Folders and Templates list (see page 2-1). used for your scan job. Scan DocuColor 250 Scan Out Services...
  • Page 51 5. From the Document menu, select [Delete]. 6. At the prompt, click [OK], or click [Cancel] to abandon file deletion. DocuColor 250 Scan Out Services of the folders or files, mark the checkbox next to Name at the top of the list.
  • Page 52 Managing Templates and Folders 5-20 DocuColor 250 Scan Out Services...

  • Page 53: Administrator Functions

    “View All” is enabled by default. To select a view for templates and folders 1. From your Web browser, access the DocuColor 250 Internet 2. From the View menu: DocuColor 250 Scan Out Services...

  • Page 54: Setting Template Defaults

    To edit the default settings for templates 1. From your Web browser, access the Web Scan Services 2. Select the Preferences link. Application and log on using a DocuSP account with Administrator access rights (see page 2-1). Preferences link DocuColor 250 Scan Out Services...
  • Page 55 4. Click [OK]. NOTE: To restore the factory default template preferences, click the [Reset Xerox Defaults] button. DocuColor 250 Scan Out Services The Preferences pop-up page displays. Options, and Output Format on the respective tabs (see pages 6- 4 through 6-11).

  • Page 56: Basic Scanning

    The default file format is PDF. Multi-Page TIFF This option saves the scan job as a single file containing multiple images. File Format Color Mode 2 Sided Originals Original Type Multi-page TIFF Single-page TIFF JPEG DocuColor 250 Scan Out Services...

  • Page 57: Color Mode

    Select the color option you want for your scan job output. Color Mode options are: • • • • The default setting is Auto. DocuColor 250 Scan Out Services Fastest Fast Normal Good Best Auto (can be used only with PDF)

  • Page 58: Sided Originals

    Select the option that best describes the content on the original. Original Type options are: • • • The default setting is Text. 1 Sided 2 Sided (Head to Head) 2 Sided (Head to Toe) Text & Photo Text Photo DocuColor 250 Scan Out Services...

  • Page 59: Image Quality

    Contrast options are: • • • • • The default setting is Normal. DocuColor 250 Scan Out Services Lighten / Darken Contrast Auto Exposure Sharpness Higher High Normal...

  • Page 60: Auto-Exposure

    Lead Edge – Auto-exposure is based on examining only the first few lines of the leading edge of the document. Full Page – Auto-exposure is based on examining the entire page by prescanning each page first. Sharper Sharp Normal Soft Softer DocuColor 250 Scan Out Services...

  • Page 61: Scan Options

    Set the Scan Resolution you want for your templates. Higher resolution settings will yield larger file sizes. Scan Resolution options are: • • • • • The default setting is 200. DocuColor 250 Scan Out Services Scan Resolution Scan Size Reduce / Enlarge 2 Sided Originals Mixed Size Originals Best...
  • Page 62 Y – 1 to 14 inches Preset Variable Auto % 1 Sided 2 Sided (Head to Head) – Flips on the long edge, like a book 2 Sided (Head to Toe) – Flips on the short edge, like a calendar DocuColor 250 Scan Out Services...

  • Page 63: Output Format

    On the Output Format tab, select the following defaults for new templates: • • • • NOTE: The Template Owner field is unavailable. It may not be altered. DocuColor 250 Scan Out Services Document Object Name Image File Name Duplicate Document Name Policy Job Log 6-11...

  • Page 64: Duplicate Document Name Policy

    NOTE: This option may be used with Single-page TIFF and JPEG output file formats only. 6-12 Overwrite Existing Document Append Images to Existing Document Enforce Unique Names Auto Generate New Name DocuColor 250 Scan Out Services...

  • Page 65: Job Log

    “flower001,” “flower002,” etc. Job Log Set the template default for the Job Log upon scan completion. Options are: • • The default setting is Save with Document. DocuColor 250 Scan Out Services Delete Log Save with Document , followed by a 6-13...

  • Page 66: Restoring Default Settings

    Restoring Default Settings To reset the defaults to the original Xerox settings, select the Restore Xerox Defaults button on the Preferences pop-up page. 6-14 Restore Xerox Defaults button DocuColor 250 Scan Out Services...

  • Page 67: Maintaining The Scan Service Disk

    NOTE: For more information, see the DocuSP System Guide. To set Scan Job Options: 1. On the DocuSP, double-click the Disk Full Warning icon DocuColor 250 Scan Out Services Retain until Manually Deleted Automatically Delete Hours – 1 to 720 (default: 120) Days –...
  • Page 68 Administrator Functions The System Preferences dialog displays. 2. Select scan jobs for automatic or manual deletion. 3. For Automatic Deletion, specify a time interval. 4. Click [OK]. 6-16 DocuColor 250 Scan Out Services...

  • Page 69: Cleaning The Scan Service Disk

    On DocuSP, double-click the Disk Full Warning icon The System Disk Properties dialog displays. Deleting Scan Files To delete scan files: 1. On the System Disk Properties dialog, click the [Scan Files] button. Scan Files button DocuColor 250 Scan Out Services 6-17...
  • Page 70 When you want to delete an entire folder and its contents, you must first delete all files within the folder. Once the files are deleted, the folder is deleted automatically. You cannot delete template folders. DocuColor 250 Scan Out Services...

  • Page 71: Appendix

    For example, if you distribute copies of the library, whether gratis or for a fee, you must give the recipients all the rights that we gave you. You DocuColor 250 Scan Out Services Appendix...
  • Page 72 For example, permission to use the GNU C Library in non-free programs enables many more people to use the whole GNU DocuColor 250 Scan Out Services...

  • Page 73: Terms And Conditions For Copying, Distribution And Modification

    1. You may copy and distribute verbatim copies of the Library's complete source code as you receive it, in any medium, provided that you conspicuously and appropriately publish on each copy an appropriate copyright notice and disclaimer of warranty; keep intact all DocuColor 250 Scan Out Services...
  • Page 74 In addition, mere aggregation of another work not based on the Library with the Library (or with a work based on the Library) on a volume of a storage or distribution medium does not bring the other work under the scope of this License. DocuColor 250 Scan Out Services...
  • Page 75 Otherwise, if the work is a derivative of the Library, you may distribute the object code for the work under the terms of Section 6. Any executables containing that work also fall under Section 6, whether or not they are linked directly with the Library itself. DocuColor 250 Scan Out Services...
  • Page 76 Verify that the user has already received a copy of these materials or that you have already sent this user a copy. DocuColor 250 Scan Out Services...
  • Page 77 License would be to refrain entirely from distribution of the Library. DocuColor 250 Scan Out Services a) Accompany the combined library with a copy of the same work based on the Library, uncombined with any other library facilities.
  • Page 78 STATED IN WRITING THE COPYRIGHT HOLDERS AND/OR OTHER PARTIES PROVIDE THE LIBRARY "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESSED OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. DocuColor 250 Scan Out Services...
  • Page 79 LOSSES SUSTAINED BY YOU OR THIRD PARTIES OR A FAILURE OF THE LIBRARY TO OPERATE WITH ANY OTHER SOFTWARE), EVEN IF SUCH HOLDER OR OTHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. END OF TERMS AND CONDITIONS DocuColor 250 Scan Out Services...
  • Page 80 Appendix 7-10 DocuColor 250 Scan Out Services...
  • Page 81 5-18 scan files 6-17 templates and folders 5-15 Document Folder 4-7 Document Glass, scanning from 4-6 DocuColor 250 Scan Out Services Index Document Handler, scanning from 4-5 Document menu 2-4 Document Object Name 5-10 downloading image files 5-17...
  • Page 82 Reduce / Enlarge 5-9 Scan Resolution 5-8 Scan Size 5-8 Scan Options tab 5-8 6-12 Scan Resolution 5-8 6-12 scan service disk cleaning 6-17 maintaining 6-15 Scan Size 5-8 6-12 6-10 6-10 5-11 6-10 6-11 6-10 6-10 6-10 DocuColor 250 Scan Out Services...
  • Page 83 Template Description 2-4 template list 2-2 Template Owner field 5-10 template properties tabs 5-2 template restrictions 5-2 templates accessing at the DocuColor 250 4-1 using Web Scan Services Application 2-2 copying 5-12 creating 3-1 deleting 5-15 editing 5-2 listing 5-1...
  • Page 84 Index DocuColor 250 Scan Out Services...

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