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Visioneer PaperPort IX User Manual

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T A B L E O F C O N T E N T S
Chapter 1: Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Before You Start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
What's in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
User's Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Calibration Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Registering PaperPort . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Contacting Visioneer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Chapter 2: Connecting Your Scanning Keyboard. . . . . . . . . . . . . . . . 7
The PaperPort ix Scanner Features . . . . . . . . . . . . . . . . . . . . . . . . . . 8
The PaperPort ix Keyboard Features . . . . . . . . . . . . . . . . . . . . . . . 10
Connecting the PaperPort ix Scanning Keyboard . . . . . . . . . . . . . . 13
Chapter 3: Installing the PaperPort Software . . . . . . . . . . . . . . . . . . 17
If Your Computer Is Running Windows 95 . . . . . . . . . . . . . . 18
Calibrating the PaperPort ix Scanning Keyboard . . . . . . . . . . . . . . 20
Checking It Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Trying the One-Minute Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Installing Additional Applications . . . . . . . . . . . . . . . . . . . . . . . . . 23
Chapter 4: Setting Up the Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Adjusting the Paper Return . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Testing the PaperPort Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Selecting Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
iii

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Summary of Contents for Visioneer PaperPort IX

  • Page 1: Table Of Contents

    Getting Help ......... . 5 Contacting Visioneer ........6 Chapter 2: Connecting Your Scanning Keyboard.
  • Page 2 Cleaning the PaperPort Scan Mechanism ....43 PaperPort ix Scanner Specifications ......44 German Noise Declaration .

  • Page 3: Chapter 1: Welcome

    Windows and for Macintosh computers. EFORE TART Before installing the PaperPort ix scanning keyboard and its software on your computer, please read this chapter. It contains important information about the necessary computer requirements, how to get assistance if you need it, and other helpful information.

  • Page 4: What's In The Box

    The PaperPort scanning keyboard hardware consists of the following items: Power adapter NOTE: Use the 9-pin to 25-pin adapter only if your computer’s serial (COM) port has a 25-pin connector. ’ S IN THE PaperPort ix scanning keyboard Keyboard port adapter 9-pin to 25-pin adapter...

  • Page 5: Software

    APER After you install the PaperPort software, a registration screen appears so you can easily register your PaperPort ix scanning keyboard and software. Registration entitles you to information about product upgrades and other services from Visioneer. You can register electronically or by fax, phone, or mail.

  • Page 6: What You Need

    256 colors or more, and 640 by 480 resolution. A CD-ROM drive to install the software; however, if your computer does not have a CD-ROM drive, you can get disks from Visioneer. COM P You have several options if your computer does not have an available COM port to connect the PaperPort ix scanning keyboard: Use Visioneer’s special parallel port adapter to connect the scanning...

  • Page 7: Getting Help

    Install a serial I/O card into your computer. A serial I/O card adds more COM ports to your computer. Most computers have built-in ports for COM1 and COM2. When you install a serial card, the new ports are usually configured to be COM3 and COM4. Contact your computer dealer to purchase a serial I/O card.

  • Page 8: Contacting Visioneer

    Visioneer automated fax-on-demand center. You can also fax questions directly to the technical support staff. You can reach Visioneer on America Online and the World Wide Web. You can download Tech Notes, post questions, or chat with other PaperPort users.

  • Page 9: Chapter 2: Connecting Your Scanning Keyboard

    NOTE: The section “Connecting the PaperPort ix Scanning Keyboard,” assumes you are connecting the scanning keyboard to a COM port. If you are connecting the scanning keyboard to a parallel port, see the instructions that you received with the Visioneer parallel port adapter.

  • Page 10: The Paperport Ix Scanner Features

    2: C HAPTER ONNECTING CANNING EYBOARD APER ORT IX CANNER EATURES Front view Page feed PaperPort button Page markers Paper return Top view Paper return settings Rear view...
  • Page 11 NOTE: The scanner does not have an on/off switch. Simply insert a page or other item into the scanner to start it. WARNING: The PaperPort ix scanning keyboard is designed to work with a 60Hz/120ac electricity (the standard electrical supply for the United States).
  • Page 12 2: C HAPTER ONNECTING Character keys. The main keys for typing text. Function keys (F1 through F12). Keys that software applications use for specific tasks. Arrow keys. Keys to move the cursor up, down, right, and left. The cursor shows the position where text or graphics will be entered on the screen.

  • Page 13: The Paperport Ix Keyboard Features

    Function Quits or exits an application, or cancels a command, but can have another function depending on the application. Esc is an acronym for “Escape.” The PaperPort software does not use the Esc key. F1 through F12 Starts certain tasks in a software application. Refer to each application’s manual for a specific description of the tasks controlled by the function keys.
  • Page 14 2: C HAPTER ONNECTING Home Page Up Page Down Ctrl Windows 95 keys CANNING EYBOARD Function Moves the cursor to the beginning of a file. Pressing the 7 key on the numeric keypad does the same thing when the keypad is in edit mode. Moves the cursor to the end of a file.

  • Page 15: Connecting The Paperport Ix Scanning Keyboard

    ONNECTING THE The PaperPort ix scanning keyboard connects to any available serial (COM) port on the back of your computer. When you’re finished connecting the cables and power supply, the keyboard and computer should look like this: Keyboard plug to...
  • Page 16 2: C HAPTER ONNECTING STEP 1 any open files first.) STEP 2 use the adapter if your computer has a 9-pin COM port. Use the adapter only for a 25-pin COM port. Connecting to a 9-pin COM port Serial (COM) port Serial connector Keyboard connector Connecting to a...
  • Page 17 6-pin keyboard port. Use the adapter only for a 5-pin keyboard port. NOTE: Remove the rubber safety cap from the tip of the PaperPort ix keyboard plug before connecting it to the computer.
  • Page 18 Then plug the power adapter into an electric wall outlet. Listen for a short hum from the scanning keyboard. The hum indicates that the scanner is receiving power. That completes the hardware portion of the installation. CANNING EYBOARD...

  • Page 19: Chapter 3: Installing The Paperport Software

    C H A P T E R 3 Installing the PaperPort Software This chapter tells you how to: Use the PaperPort CD to install the software on your computer. Calibrate the scanning keyboard. Check that the scanning keyboard and software are working correctly. Try the One Minute Guide.

  • Page 20: If Your Computer Is Running Windows 95

    ROM drive to see the list of files on the CD. Double-click the file named START.EXE. The CD starts. When the software installation is complete, a message asks you to calibrate the scanning keyboard. Please see “Calibrating the PaperPort ix Scanning Keyboard” on page 20. APER...

  • Page 21: If Your Computer Is Running Windows 3.1 Or 3.11

    NSTALLING THE APER OMPUTER UNNING 1. From the Program Manager File menu, choose Run. The Run dialog box appears. 2. If the PaperPort CD is in drive D, type D:\START in the Command Line box and click OK. If the disk is in another drive, type the appropriate drive letter (such as E:\ ) followed by START , and click OK.

  • Page 22: Calibrating The Paperport Ix Scanning Keyboard

    The sheet should extend over the two page markers that you use as guides when inserting items. The scanner grabs the sheet and automatically feeds it through the scan mechanism. Calibration only takes a few seconds. Do not pull the paper out of the scanning keyboard until calibration is complete.

  • Page 23: Checking It Out

    HECKING After completing the setup and calibration process, you should try out your PaperPort ix scanning keyboard. You can scan many types of items, from small business cards to pages up to 30 inches (76.2 cm) long. The PaperPort software also has special settings for scanning photos and fine print (like the fine print on a contract).

  • Page 24: Trying The One-Minute Guide

    3: I HAPTER NSTALLING THE The scanned image appears as a thumbnail on the PaperPort Desktop. This sample is from PaperPort 4.0, which runs with Windows 95. Thumbnail image RYING THE Try the One-Minute Guide to quickly learn how to scan and how to use the PaperPort software.

  • Page 25: Installing Additional Applications

    NSTALLING DDITIONAL The PaperPort CD contains several applications that you can use with your scanning keyboard and PaperPort software. Each application has its own installation steps. To install the additional applications: 1. If the CD is not in the CD-ROM drive, follow the steps on page 18 to start the CD.
  • Page 26 3: I HAPTER NSTALLING THE APER OFTWARE...

  • Page 27: Chapter 4: Setting Up The Scanner

    C H A P T E R 4 Setting Up the Scanner Your PaperPort ix scanning keyboard has several features that you can use for different scanning situations. This chapter explains how to set up the scanning keyboard to scan different types of items.
  • Page 28 4: S HAPTER ETTING P THE To adjust the paper return: To set the paper return to feed the item back toward you, align the U-shaped setting with the arrow. To set the paper return to scan an item straight through, align the straight-dashed setting with the arrow.

  • Page 29: Testing The Paperport Button

    ScanDirect Preferences. ELECTING ETTINGS The scanner has several settings for scanning various types of items. For example, one scan settings is for business cards, which usually have smaller typefaces. The business card setting is optimized to scan small type and produce a sharp image of the text.
  • Page 30 4: S HAPTER ETTING P THE CANNER...

  • Page 31: Appendix A: Paperport Safety Tips

    By reading this section, you can reduce the possibility of serious physical injuries while using your PaperPort ix and enjoy many comfortable hours during and after working at the keyboard.

  • Page 32: Signs Of Injury

    This section provides some suggestions on how to reduce fatigue, discomfort, and possible injury that can occur while working at the PaperPort ix scanning keyboard. UILDING A The key to reducing fatigue and discomfort while you work is creating a safe and comfortable work environment.

  • Page 33: Furniture And Your Posture

    Position the keyboard and mouse in such a way that your arms and hands are in a relaxed and comfortable position. Position the keyboard directly in front of you. URNITURE AND The position of your furniture and your posture while using that furniture is important.

  • Page 34: Arm, Hand, And Wrist Position

    You can reduce or prevent strain to your arms, hands, or wrists by positioning them correctly while working. The following are some guidelines for working at the PaperPort ix: Keep your forearms and wrists level and parallel to the floor.

  • Page 35: Appendix B: Troubleshooting

    Troubleshooting This appendix lists possible installation and operating problems that you may experience with your PaperPort ix scanning keyboard. The suggested solutions usually solve the problem. However, if you still have problems with the scanning keyboard, please refer to the online Help system for additional information and troubleshooting.

  • Page 36: Paperport Scanning Keyboard Not Found

    ROUBLESHOOTING APER Scanner not found during initial installation. Your scanner was not found at the same port that was used during last Windows session. Although you selected a port that is installed on your computer, the scanning keyboard cannot communicate with your computer. Be sure that the scanning keyboard is plugged in, that you have connected the cable to a port on the back of your computer, and that you have selected the correct port.
  • Page 37 COM Ports to see the hardware addresses. MSD is not supplied with Windows 95. Contact your computer dealer for assistance. The internal modem is using the same port as your scanner. An internal modem acts as another COM port. To avoid a conflict, determine which COM ports are currently installed in your computer.

  • Page 38: Paperport Scanning Keyboard Will Not Scan

    Preferences. Click the Scanner button. If you’re using Windows 95, click the Scanner Setup tab. 3. Click the Setup button. 4. Click Find Scanner, or alternatively select a port manually from the Port drop-down list. If the scanning keyboard is not found, see “PaperPort Scanning Keyboard Not Found”...

  • Page 39: Mouse Or Modem Stops Responding

    Current scan did not complete. Please try again. The scanning keyboard may need to be calibrated. For more information, see “Recalibrating the PaperPort ix Scanning Keyboard” on page 41. The COM port may not be receiving clearly because the plug is loose.
  • Page 40 B: T PPENDIX ROUBLESHOOTING 4. If new devices are located, click the Details button, not the Additions button. 5. If no new devices are located, click Cancel. 6. Restart Windows 95. If you have questions about the Add New Hardware function, see the Windows 95 documentation.
  • Page 41 To find the modem COM port: 1. Start the Netscape dialer application. 2. Click Preferences and select the Modem tab. The modem’s COM port will be listed. Make a note of the COM port number. 3. Exit the Netscape dialer application. To edit the PaperPort file from within Windows 3.x: 1.

  • Page 42: Changing The Com Port

    2. Click the Setup button. The Scanner Setup dialog box appears. 3. Click the option Enable Scanner Auto-Search. 4. Click OK in the Scanner Setup dialog box, and then click OK in the PaperPort Scan Settings dialog box. 5. From the File menu, choose Exit.

  • Page 43: Finding The Scanning Keyboard

    To find the scanning keyboard: 1. Click the Settings button on the Command Bar, or from the Edit menu, choose Preferences. 2. Click the Scanner button. If you’re using Windows 95, click the Scanner Setup tab. 3. Click the Setup button.
  • Page 44 (22.9 cm) wide and at least 6 inches (15.2 cm) long. 2. Click the Settings button on on the Command Bar. If you’re using Windows 95, click the Scanner Setup tab. 3. Click the Setup button to display the scanning keyboard Setup dialog box.

  • Page 45: Appendix C: Maintenance And Technical Information

    Maintenance and Technical Information The PaperPort ix scanning keyboard is designed for a long life of continuous use. You need to clean the scanning keyboard only if images begin to lose their quality when scanned. This appendix tells you how to clean the scan mechanism and provides a list of scanner specifications.

  • Page 46: Paperport Ix Scanner Specifications

    C: M PPENDIX AINTENANCE AND APER Scanning resolution Item sizes Maximum Minimum Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Power supply Input voltage/frequency Output voltage/current Safety and agency certifications Hardware warranty ERMAN The German Noise Declaration is required in Germany. It gives noise output figures for the scanning keyboard.

  • Page 47: Ec Declaration Of Conformity

    EC D ECLARATION OF We, Visioneer Inc. declare under our sole responsibility that the product: VISIONEER PAPERPORT ix SCANNING KEYBOARD Visioneer Hollybush House 68 Liberty Hall Road Addlestone Surrey KT15 1SS United Kingdom to which this declaration relates, is in conformity with the requirements of the following EC Directives: •...
  • Page 48 C: M PPENDIX AINTENANCE AND ECHNICAL NFORMATION...

  • Page 49: Appendix D: Upgrading Your Software

    A P P E N D I X D Upgrading Your Software If you already own an earlier version of the PaperPort software or a scanner or scanning keyboard that uses the software, you can upgrade to the PaperPort 3.6 Software or PaperPort 4.0 Software.

  • Page 50: Before You Start

    D: U PPENDIX PGRADING Your Current Scanner PaperPort ix using the PaperPort software version 3.5.3 PaperPort 2.0 or PaperMax, and you upgrade to the PaperPort ix scanning keyboard PaperPort 2.0 or PaperMax, and you upgrade to the PaperPort ix scanning keyboard * Upgrading to PaperPort 3.6 first converts the file format of your previously...

  • Page 51: If You Already Have A Paperport Ix Scanning Keyboard

    LREADY AVE A EYBOARD If you already have a PaperPort ix scanning keyboard and your computer is running Windows 95 or Windows NT, install the PaperPort 4.0 software. To install the PaperPort 4.0 Software: 1. Start Microsoft Windows 95 and make sure no other applications are running.

  • Page 52: If You Have A Papermax Or Paperport 2.0 Scanner

    PPENDIX PGRADING The PaperPort 4.0 Software does not work with a PaperMax or PaperPort 2.0 scanner (even if your computer is running Windows 95 or Windows NT). You must install the PaperPort 3.6 Software. To install the PaperPort 3.6 Software: 1.

  • Page 53: Index

    23 Alt key 11 Application key 11 Backspace key 11 bus mouse 5 cable splitter 16 Calibrate button 42 calibrating PaperPort ix 20 calibration page 20 CD-ROM drive 4 cleaning PaperPort ix 43 COM port changing 40 error 38...
  • Page 54 26 system requirements 4 thumbnail, sample 22 User’s Guide, PaperPort 3.6 Software 23 U-shaped setting on paper return 26 Visioneer technical support hotline 6, 49 Windows COM port address 35 installing 19 3.11 installing 19...

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