You cannot turn off or bypass the cleaning maintenance cycle on the Brother MFC-5440CN printer. The printer will periodically clean the print head even if it is turned off, as long as it remains plugged into the power source. If the AC power cord is unplugged, no printer operations, including the cleaning cycle, will occur.

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Summary of Contents for Brother MFC MFC-5440CN

Page 1 USER ’S GUIDE MFC-5440CN MFC-5840CN...
Page 2 Register your product on-line at http://www.brother.com/registration By registering your product with Brother, you will be recorded as the original owner of the product. ©1996-2004 Brother Industries, Ltd.
Page 3: Compilation And Publication Notice
FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
Page 5: Safety Precautions
Safety precautions To use the MFC safely Please refer to these instructions for later reference and before attempting any maintenance. WARNING There are high voltage electrodes inside the MFC. Before you clean the MFC, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket.
Page 6 WARNING ■ Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.
Page 7: Choosing A Location
Choosing a location Place your MFC on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the MFC near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10°...
Page 8: Quick Reference Guide
Quick Reference Guide Sending faxes Automatic Transmission If it is not illuminated in green, press Load your document. Enter the fax number using Speed-Dial, Search or the dial pad. Mono Start Press Colour Start Storing numbers Storing Speed-Dial numbers Menu/Set Press Using the dial pad, enter a two-digit Speed-Dial...
Page 9: Table Of Contents
Table of Contents Introduction ... 1-1 Using this Guide ... 1-1 Finding information ... 1-1 Symbols used in this Guide ... 1-1 Control panel overview ... 1-2 Turning the MFC to Power Save condition... 1-5 Power Save Setting ... 1-6 Load documents ...
Page 10 General Setup... 2-4 Setting the Mode Timer ... 2-4 Setting the Paper Type ... 2-4 Setting the Paper Size ... 2-5 Setting the Ring Volume ... 2-6 Setting the Beeper Volume... 2-6 Setting the Speaker Volume ... 2-7 Turning on Automatic Daylight Savings Time... 2-7 Setting the LCD Contrast...
Page 11 Setup for Polled Transmit with Secure Code (Not available for colour faxes)... 3-15 TX Lock ... 3-16 Setting up the password... 3-17 Changing the TX Lock password ... 3-17 Turning TX Lock on ... 3-17 Turning TX Lock off ... 3-18 Faxing letter size documents from the scanner glass ...
Page 12 Remote Retrieval ... 6-5 Using your Remote Access Code... 6-5 Remote commands... 6-6 Retrieving fax messages ... 6-7 Changing your Fax Forwarding number ... 6-7 Printing reports ... 7-1 Fax settings and activity ... 7-1 Customizing the Transmission Verification Report ... 7-1 Setting the Journal Period ...
Page 13 Document is jammed in the top of the ADF unit..11-5 Document is jammed inside the ADF unit..11-5 Printer jam or paper jam ... 11-6 Paper is jammed inside the paper tray ... 11-6 Paper is jammed inside the MFC ... 11-7 If you are having difficulty with your MFC...
Page 14 Appendix A ... A-1 Telephone services... A-1 BT Call Sign (For U.K. Only)... A-1 To enable the MFC to work with BT Call Sign Advanced receiving operations... A-2 Operation from extension telephones... A-2 Fax/Tel mode... A-2 Fax/Tel mode in the power save condition ... A-2 Using a cordless external handset...
Page 15 Scanner ...S-7 Printer ...S-8 Interfaces...S-8 Computer requirements ...S-9 Consumable items...S-10 Network (LAN) ...S-11 Optional External Wireless Print/Scan Server (NC-2200w) ...S-12 Index ... I-1 Remote Retrieval Access card ... R-1 xiii...
Page 16: Introduction
Introduction Using this Guide Thank you for buying a Brother Multi-Function Center (MFC). Your MFC is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your MFC by reading through this Guide.
Page 17: Control Panel Overview
Control panel overview MFC-5440CN MFC-5840CN 1 - 2 INTRODUCTION...
Page 18 Fax and Telephone keys: Tel/R This key is used to have a telephone conversation after picking up the external handset in F/T pseudo-ringing. You can also use this key to transfer a call to another extension when it is connected to a PABX. Redial/Pause Redials the last number you called.
Page 19 MFC. Print keys: Job Cancel (MFC-5440CN only) Cancels the current print job and clear data from the printer memory. Reports (MFC-5440CN only) Lets you print lists of information about your MFC. Ink Management...
Page 20: Turning The Mfc To Power Save Condition
Turning the MFC to Power Save condition When the MFC is idle, you can turn it to Power Save condition by pressing the Power Save key. In Power Save mode, the MFC will receive telephone calls as normal. For further information on receiving faxes in the power save condition, please see the table on page 1-6.
Page 21: Power Save Setting
Power Save Setting You can customize the machine’s mode is Fax Receive:On , so your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off .
Page 22: Load Documents
Load documents You can send a fax, make copies, and scan from the ADF (automatic document feeder) or from the scanner glass. Using the automatic document feeder (ADF) The ADF can hold up to 35 pages and feeds each sheet individually. Use standard (80 g/m putting them in the ADF.
Page 23 Unfold the ADF Document Support. Fan the pages well. Make sure you put the documents face up, top edge first in the ADF until you feel them touch the feed roller. Adjust the paper guides to fit the width of your documents. Unfold the ADF Document Output Support Flap.
Page 24: Using The Scanner Glass
Using the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. Documents can be up to A4 size (21.6 to 29.7 cm). To use the scanner glass, the ADF must be empty. Lift the document cover.
Page 25: About Paper
Recommended Paper To get the best print quality, we suggest using Brother paper. (See table below.) If Brother Paper is not available in your country, we recommend testing various papers before purchasing large quantities.
Page 26: Handling And Using Special Paper
2 mm or longer ■ that are extremely shiny or highly textured ■ that were previously printed by a printer ■ that cannot be arranged uniformly when stacked ■ that are made with a short grain 2 mm or...
Page 27 1 - 12 INTRODUCTION...
Page 28: Paper Weight, Thickness And Capacity
Paper weight, thickness and capacity Paper Type Cut Paper Plain Paper Inkjet Paper Glossy Paper Cards Photo Card Index Card Post Card Envelopes Transparencies Up to 50 sheets for Legal size paper (80 g/m Up to 100 sheets of 80 g/m Up to 250 sheets of 80 g/m Paper capacity of the output paper tray Output Paper...
Page 29: Printable Area
12 mm *1 When you set the Borderless feature to On. ■ Printable area depends on the Printer driver settings. ■ The figures above are approximate and the printable area may vary depending on the type of cut sheet paper you are using.
Page 30: How To Load Paper, Envelopes And Post Cards
How to load paper, envelopes and post cards For Tray#2, see To load paper in the paper tray#2 (MFC-5840CN only) on page 1-17. To load paper or other media Pull the paper tray completely out of the MFC and remove the output paper tray.
Page 31 Fan the stack of paper well to avoid paper jams and mis-feeds. Gently insert the paper into the paper tray print side face down and the leading edge (top of the paper) in first. Check that the paper is flat in the tray and below the maximum paper mark.
Page 32: To Load Paper In The Paper Tray#2 (Mfc-5840Cn Only)
To load paper in the paper tray#2 (MFC-5840CN only) You can use only plain paper sizes Letter, Legal, A4, Executive or B5 in Tray#2. Pull the paper tray completely out of the MFC. Press and slide the paper side guide and paper length guide to fit the paper width and length.
Page 33 For Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray. Fan the stack of paper well to avoid paper jams and mis-feeds. 1 - 18 INTRODUCTION Universal Guide Release Button...
Page 34 Gently insert the paper into the paper tray print side face down and the leading edge (top of the paper) in first. Check that the paper is flat in the tray and below the maximum paper mark. Make sure the paper side guides and paper length guide touch the sides of the paper.
Page 35: To Load Envelopes
To load envelopes ■ Use envelopes that weigh from 75-95 g/m ■ Some envelopes require margin settings in the application. Make sure you do a test print first. To prevent possible damage to the feeding mechanism, do not use the types of envelopes shown below. DO NOT USE ENVELOPES: ■...
Page 36: To Load Post Cards
Insert the envelopes into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide the paper side guide to fit the width of the envelopes. If you have problems when printing on envelopes, try the following suggestions: Open the envelope flap.
Page 37: About Fax Machines
MFC is set to answer after four, Call Minder will stop your MFC from receiving faxes. If you set Call Minder and the Brother MFC to answer after the same number of rings, there is no way of knowing which one will answer first.
Page 38: Fax Tones And Handshake
Fax tones and handshake When someone is sending a fax, the MFC sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Colour Start and they will continue for about 60 seconds after dialling During that time, the sending machine must begin the “handshake”, or connection, with the receiving machine.
Page 39: Ecm (Error Correction Mode)
ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the MFC to check a fax transmission while it is in progress. If the MFC detects errors during fax transmission, it resends the pages of the fax that had an error.
Page 40: Getting Started
Getting started Initial Setup Setting the Date and Time When the MFC is not in use it will display the date and time. If you set up the Station ID the date and time displayed by your MFC will be printed on every fax you send. If there is a power failure, you may have to reset the date and time.
Page 41: Setting The Station Id
Setting the Station ID You should store your name or company name and fax number so they print on all fax pages you send. It is important that you enter the fax number in the internationally standardized format, i.e. in accordance with the following strict sequence: ■...
Page 42: Setting The Phone Line Type
Setting the Phone Line Type If you are connecting the MFC to a line that features a PABX (PBX), ADSL or ISDN to send and receive faxes, it is also necessary to change the Phone Line Type accordingly by completing the following steps.
Page 43: General Setup
General Setup Setting the Mode Timer The MFC has three temporary mode keys on the control panel: Fax, Scan and Copy. The PhotoCapture key (MFC-5840CN only) is also a temporary mode key. You can change the number of seconds or minutes that the MFC takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode.
Page 44: Setting The Paper Size
Setting the Paper Size You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 10 x 15 cm and three sizes for printing faxes: Letter, Legal and A4. When you change the type of paper you load in the MFC, you will need to change the setting for Paper Size at the same time so your MFC can fit an incoming fax on the page.
Page 45: Setting The Ring Volume
Setting the Ring Volume You can turn the ring Off or you can select the ring volume level. Menu/Set Press Press to select ▲ ▼ Low , Med , High or Off . Menu/Set Press Stop/Exit Press —OR— You can adjust the ring volume when your MFC is idle (not being used).
Page 46: Setting The Speaker Volume
Setting the Speaker Volume You can adjust the speaker volume. Menu/Set Press Press to select ▲ ▼ Low , Med , High or Off . Menu/Set Press Stop/Exit Press Turning on Automatic Daylight Savings Time You can set the MFC to change automatically for Daylight Savings Time.
Page 47: Setting The Lcd Contrast
Setting the LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD from your position, try changing the contrast setting for improved viewing. Menu/Set Press Press to select Light or ▲...
Page 48: Setting The Tray Use For Fax Mode (Mfc-5840Cn Only)
Setting the Tray Use for Fax mode (MFC-5840CN only) You can change the default tray that will be used for printing received faxes. Menu/Set Press Press to select ▲ ▼ Tray#1 Only , Tray#2 Only , or Auto Select . Menu/Set Press Stop/Exit...
Page 49: Setup Send
Setup Send How to enter Fax mode Before sending faxes, make sure ) is illuminated in green. If not, press ) to enter Fax mode. The default setting is Fax. How to dial You can dial in any of the following ways. Manual dialling Press all of the digits of the phone or fax number.
Page 50: Speed-Dialling
Speed-Dialling Search/Speed Dial Press number. (See Storing Speed-Dial numbers on page 5-1.) If the LCD shows Not Registered when you enter the Speed-Dial number, a number has not been stored for it. Search You can search for names you have stored in the Speed-Dial Search/Speed Dial memories.
Page 51: How To Fax (B&W And Colour)
How to Fax (B&W and Colour) Colour fax transmission Your MFC can send a colour fax to machines that support this feature. However, colour faxes cannot be stored in the memory. When you send a colour fax, the MFC will send it in real time (even if Real Time TX is set to Off ).
Page 52: Faxing From The Scanner Glass
Faxing from the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. The documents can be up to A4 size. To cancel, press Stop/Exit If it is not illuminated in green, press Load your document on the scanner glass.
Page 53: Automatic Transmission
Automatic transmission This is the easiest way to send a fax. If it is not illuminated in green, press Load your document. Enter the fax number using the dial pad, Speed-Dial or Search. (See How to dial on page 3-1.) Mono Start Press Manual transmission...
Page 54: Basic Sending Operations
Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission. If it is not illuminated in green, press After each setting is accepted, the LCD will ask if you want to enter more settings: Press...
Page 55: Fax Resolution
Fax Resolution Fax Resolution You can use the temporarily (for this fax only). In Fax mode Fax Resolution Menu/Set press —OR— You can change the default setting: If it is not illuminated in green, press Load your document. Menu/Set Press Press to select the resolution ▲...
Page 56: Dual Access (Not Available For Colour Faxes)
Dual Access (Not available for colour faxes) You can dial a number, and begin scanning the fax into memory— even when the MFC is sending from memory or receiving faxes. The LCD shows the new job number and available memory. Your MFC normally uses Dual Access.
Page 57: Real Time Transmission
Real Time Transmission When you are sending a fax, the MFC will scan the documents into the memory before sending. Then, as soon as the phone line is free, the MFC will start dialling and sending. If the memory becomes full, the MFC will send the document in real time (even if Real Time TX is set to Off ).
Page 58: Checking Job Status
Checking job status Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting .) Menu/Set Press If you have more than one job waiting, press ▲ through the list. Stop/Exit Press Cancelling a fax in progress...
Page 59: Advanced Sending Operations
Advanced sending operations Broadcasting (Not available for colour faxes) Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast.
Page 60: Overseas Mode
■ If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 90 (MFC-5440CN) or 150 (MFC-5840CN) different numbers. ■ The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting.
Page 61: Delayed Fax (Not Available For Colour Faxes)
Delayed Fax (Not available for colour faxes) During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 4. If it is not illuminated in green, press Load your document.
Page 62: Delayed Batch Transmission (Not Available For Colour Faxes)
Delayed Batch Transmission (Not available for colour faxes) Before sending the delayed faxes, your MFC will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.
Page 63: Setup For Polled Transmit With Secure Code (Not Available For Colour Faxes)
Cancelling a job menu setting. (See Cancelling a scheduled job on page 3-10.) You can use Secure Polling only with another Brother fax machine. 3 - 15 SETUP SEND...
Page 64: Tx Lock
TX Lock TX Lock lets you prevent unauthorized access to the MFC. While TX Lock is On the following operations are available: ■ Receiving faxes ■ Fax Forwarding (If Fax Forwarding was already On ) ■ Remote Retrieval (If Fax Storage was already On ) ■...
Page 65: Setting Up The Password
Setting up the password If you forget the TX Lock password, please contact your Brother dealer or Brother for assistance. Menu/Set Press Enter a 4-digit number for the password. Menu/Set Press If the LCD shows Verify: , re-enter the password.
Page 66: Turning Tx Lock Off
Turning TX Lock off Menu/Set Press Enter the registered 4-digit password. Menu/Set Press TX lock is automatically turned off. If you enter the wrong Password, the LCD shows Wrong Password and stays offline. The MFC will stay in TX Lock Mode until the registered password is entered.
Page 67: Setup Receive
Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your MFC. You can choose the mode that best suits your needs. How it works The MFC automatically Fax Only answers every call as a (automatic receive) fax.
Page 68: To Select Or Change Your Receive Mode
To select or change your Receive Mode Menu/Set Press Press to select Fax Only , Fax/Tel , External TAD or ▲ ▼ Manual . Menu/Set Press Stop/Exit Press Setting the Ring Delay The Ring Delay sets the number of times the MFC rings before it answers in Fax Only or Fax/Tel mode.
Page 69: Setting The F/T Ring Time (Fax/Tel Mode Only)
Setting the F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the MFC will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the MFC prints the fax.) This pseudo/double-ring happens after the initial ringing from the phone company.
Page 70: Fax Detect
Fax Detect When you use this feature, you don’t have to press Colour Start , or the Fax Receive Code fax call. Selecting On allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone.
Page 71: Printing A Reduced Incoming Fax (Auto Reduction)
Printing a reduced incoming fax (Auto Reduction) If you choose On , the MFC automatically reduces an incoming fax to fit on one page of A4, letter or legal size paper. The MFC calculates the reduction ratio by using the page size of the document and your Menu/Set Paper Size setting ( If it is not illuminated in green, press...
Page 72: Reception Into Memory (Not Available For Colour Fax Reception)
Reception into memory (Not available for colour fax reception) As soon as the paper tray becomes empty during fax reception, the screen will display No Paper Fed ; please put some paper in the paper tray. (See How to load paper, envelopes and post cards on page 1-15.) If the Memory Receive is On at this time...
Page 73: Polling
Secure Polling is a way to keep your documents and others from falling into the wrong hands while the MFC is set up for polling. You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive a fax must enter the polling secure code.
Page 74: Setup For Polling Receive With Secure Code
Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party. If it is not illuminated in green, press Menu/Set Press Press to select Secure . ▲ ▼ Menu/Set Press Enter a four-digit secure code.
Page 75: Sequential Polling
Sequential Polling The MFC can request documents from several fax units in a single operation. You just specify several destinations in Step 5. Afterwards, a Sequential Polling Report will be printed. If it is not illuminated in green, press Menu/Set Press Press to choose Standard , Secure or Timer .
Page 76: Quick-Dial Numbers And Dialling Options
Quick-Dial numbers and dialling options Storing numbers for easy dialling You can set up your MFC to do two types of easy dialling: Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number. If you lose electrical power, the quick-dial numbers that are in the memory will not be lost.
Page 77: Changing Speed-Dial Numbers
Use the dial pad to enter the name (up to 15 characters). Menu/Set Press (You can use the chart on page B-12 to help you enter letters.) —OR— Menu/Set Press Go to Step 2 to store another Speed-Dial number. —OR— Stop/Exit Press Changing Speed-Dial numbers...
Page 78: Setting Up Groups For Broadcasting
Setting up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only a few keys ( two-digit number, and fax number as a Speed-Dial number. Then, you can combine them into a Group. Each Group uses up a Speed-Dial number.
Page 79 Menu/Set Press Group. Use the dial pad and the chart on page B-12 to enter a name for the Group. Menu/Set Press (For example, type NEW CLIENTS). Stop/Exit Press You can print a list of all the Speed-Dial numbers. Group numbers will be marked in the “GROUP”...
Page 80: Dialling Options
Dialling options There are three ways to dial. (See How to dial on page 3-1.) Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination.
Page 81: Tone Or Pulse
Tone or Pulse If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. Lift the handset of the external phone.
Page 82: Remote Fax Options (Not Available For Colour Faxes)
Remote Fax Options (Not available for colour faxes) You can only use one remote fax option at a time: Fax Forwarding—OR—Fax Storage—OR—PC FAX Receive —OR—Off. You can change your selection at any time ( (See Turning off Remote Fax Options on page 6-3.) Setting up Fax Forwarding When you select Fax Forward, your MFC stores the received fax in the memory.
Page 83: Setting Fax Storage
Setting Fax Storage If you select Fax Storage, your MFC stores the received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands. Menu/Set Press Press to select Fax Storage . ▲...
Page 84: Turning Off Remote Fax Options
Before you can set up PC Fax Receive you must install the MFL-Pro Suite software on your PC, make sure your PC is connected and turned on. (For details, see Using Brother PC-FAX software on page 5-1 in Software User’s Guide on the CD-ROM.)
Page 85: Setting Your Remote Access Code
Setting your Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from your MFC. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (--- Menu/Set Press Enter a three-digit code using numbers...
Page 86: Remote Retrieval
Remote Retrieval You can call your MFC from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages. Using your Remote Access Code Dial your fax number from a telephone or another fax machine using touch tone.
Page 87: Remote Commands
Remote commands Follow the commands below to access features when you are away from the MFC. When you call the MFC and enter your Remote Access Code (3 digits followed by beeps and you must enter a remote command. Remote commands Change the Fax Forwarding or Fax Storage settings 1 OFF...
Page 88: Retrieving Fax Messages
Retrieving fax messages You can call your MFC from any touch tone phone and have your fax messages sent to a fax machine. Dial your fax number. When your MFC answers, immediately enter your Remote Access Code (3 digits followed by beep, you have messages.
Page 89: Printing Reports
Printing reports Fax settings and activity You need to set up the Transmission Verification Report and Journal Period in the menu table. Menu/Set Press —OR— Menu/Set Press Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK).
Page 90: Setting The Journal Period
Setting the Journal Period You can set the MFC to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off , you can print the report by following the steps on the next page. The default setting is Every 50 Faxes .
Page 91: Printing Reports
Printing reports Following reports are available: 1.Help List 2.Quick-Dial 3.Fax Journal 4.XMIT Verify 5.User Settings 6.Network Config How to print a report For MFC-5440CN, press For MFC-5840CN, press Press to select the report you want. ▲ ▼ Menu/Set Press —OR— Enter the number of the report you want to print.
Page 92: Making Copies
Making copies Using the MFC as a copier You can use your MFC as a copier, making up to 99 copies at a time. Enter Copy mode Copy Before making copies, make sure that ) is illuminated Copy in green. If it is not, press ) to enter Copy mode.
Page 93: Making A Single Copy
Making a single copy Copy Press Load your document. (See Load documents on page 1-7.) Mono Start Press To stop copying, press Making multiple copies Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).
Page 94: Using The Temporary Copy Keys
Using the temporary Copy keys When you want to quickly change the copy settings temporarily for the next copy, use the temporary Copy keys. You can use different combinations. Temporary Copy keys (For MFC-5440CN) Temporary Copy keys (For MFC-5840CN) These settings are temporary, and the MFC returns to its default settings 60 seconds after it finishes copying.
Page 95: Increasing Copy Speed Or Quality
Increasing copy speed or quality You can select the copy quality. The default setting is Normal . Press Normal Quality Fast Best Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99). Quality Press Press...
Page 96: Enlarging Or Reducing The Image Copied
Enlarging or reducing the image copied You can select the following enlargement or reduction ratios. Custom(25-400%) allows you to enter a ratio from 25% to 400%. Press Enlarge/Reduce to select Enlarge/Reduce Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).
Page 97: Setting The Paper Type (Mfc-5440Cn Only)
Mono Start Press Special Copy Options 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L) or Poster are not available with Enlarge/Reduce. Setting the paper type (MFC-5440CN only) If you are copying on special paper, be sure to select the type of paper you are using so you will get the best print quality.
Page 98: Using The Tray Select Keys (Mfc-5840Cn Only)
Using the Tray Select key (MFC-5840CN only) You can change the tray that will be used for next copy only. Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99). Tray Select Press Press...
Page 99: Changing The Temporary Copy Settings
Changing the temporary copy settings Options Use the key to quickly set the following copy settings temporarily for the next copy. Press Menu Selections Options select Paper Type (MFC-5840CN only) Paper Size Brightness Contrast Stack/Sort Page Layout No. of Copies After you choose your settings by pressing shows Set temporarily .
Page 100: Setting Paper Type (Mfc-5840Cn Only)
Setting paper type (MFC-5840CN only) If copying on paper other than plain paper, select the type of paper that you are using to get the best print quality. Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99).
Page 101: Adjusting Brightness
Press to select the size of paper you are using ▲ ▼ ( Letter , Legal , A4 , A5 or 10(W) x 15(H)cm ). Menu/Set Press Mono Start Press Adjusting brightness You can adjust the copy brightness to make copies darker or lighter. Copy Press Load your document.
Page 102: Sorting Copies Using The Adf
Press to increase the contrast. ▲ —OR— Press to decrease the contrast. ▼ Menu/Set Press Mono Start Press Sorting copies using the ADF You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on. Copy Press Load your document.
Page 103 Copy Press Load your document. Use the dial pad to enter the number of copies you want (up to 99). Options Press Menu/Set Press Press to select 2 in 1 (P) , 2 in 1 (L) , ▲ ▼ 4 in 1 (P) , 4 in 1 (L) , Poster(3 x 3) or Off(1 in 1) . Menu/Set Press Mono Start...
Page 104 If you are copying from the ADF, insert the document face up in the direction shown below. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) MAKING COPIES 8 - 13...
Page 105 If you are copying from the scanner glass, place the document face down in the direction shown below. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) Poster (3X3) You can make a poster size copy of a photograph.
Page 106: Changing The Default Copy Settings
Changing the default copy settings You can save the copy settings you use most often by setting them as default. These settings will remain until you change them again. Increasing copy speed or quality Menu/Set Press Press to select Normal , Best or Fast . ▲...
Page 107: Adjusting Colour Saturation
Adjusting colour saturation Menu/Set Press Press to select Red , Green or Blue . ▲ ▼ Menu/Set Press Press to increase the colour saturation. ▲ —OR— Press to decrease the colour saturation. ▼ Menu/Set Press Return to Step 2 to select the next colour. —OR—...
Page 108: Legal Limitations
Legal limitations Colour reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with relevant authorities as to any particular questionable documents.
Page 109: Walk-Up Photocapture Center (Mfc-5840Cn Only)
Walk-Up PhotoCapture Center Introduction Even if your MFC is not connected to your computer, you can print photos directly from the digital camera media. Your Brother MFC includes five media drives (slots) for use with popular digital camera media: CompactFlash ™...
Page 110: Photocapture Center Requirements
PhotoCapture Center To avoid error conditions, please remember: ■ The DPOF file on the media card must be in a valid format. (See DPOF printing on page 9-8.) ■ The image file extension must be .JPG (Other image file extensions .JPEG, .TIF, .GIF and so on will not be recognized). ■...
Page 111: Getting Started
Getting started Firmly insert the card into the appropriate slot. ™ SecureDigital Memory Stick PhotoCapture ■ PhotoCapture card is inserted properly. ■ PhotoCapture card is not properly inserted. ■ PhotoCapture media card is being read or written to. Do NOT unplug the power cord or remove the media card from the media drive (slot) while the MFC is reading or writing to the PhotoCapture card (the...
Page 112 The steps below give a brief outline of the Direct Printing feature. Please see the remaining pages of this chapter for more detailed instructions. Insert the media card firmly into the media drive (slot). When you insert your media card into the proper slot, the LCD shows.
Page 113: Printing The Index (Thumbnails)
Printing the Index (Thumbnails) The PhotoCapture Center No.1, No.2, No.3, and so on). It does not recognize any other numbers or file names that your digital camera or PC have used to identify the pictures. You can print a thumbnail page (Index page with 6 or 5 images per line). This will show all the pictures on the media card.
Page 114: Printing Images
Printing images Before you can print an individual image, you have to know the image number. Print the Index first. (See Printing the Index (Thumbnails) on page 9-5.) Make sure you have inserted the media card. PhotoCapture Press Press to choose Print Images . ▲...
Page 115 Paper Type & Paper Size Press to select the type of paper you are using, ▲ ▼ Letter Glossy , 10x15cm Glossy , 13x18cm Glossy , A4 Glossy , Letter Plain , A4 Plain , Letter Inkjet , A4 Inkjet or 10x15cm Inkjet . Menu/Set Press If you selected Letter or A4, go to Step 6.
Page 116: Dpof Printing
DPOF printing DPOF stands for Digital Print Order Format. Major Digital Camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co. Ltd. and Sony Corporation.) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to select on the Digital Camera display the images and number of copies you want to print.
Page 117: Changing The Default Settings
Changing the default settings You can save the PhotoCapture Center by setting them as default. These settings will remain until you change them again. Increasing print speed or quality Menu/Set Press Press ▲ ▼ Photo . Menu/Set Press Stop/Exit Press Setting the paper &...
Page 118: Adjusting Brightness
Adjusting brightness Menu/Set Press Press to make a lighter print. ▲ —OR— Press to make a darker print. ▼ Menu/Set Press Stop/Exit Press Adjusting contrast You can choose the contrast setting. More contrast will make an image look sharper and more vivid. Menu/Set Press Press...
Page 119 Press to select White Balance , Sharpness or ▲ ▼ Color Density . Menu/Set Press Press to adjust the degree of the setting. ▲ ▼ Menu/Set Press Stop/Exit Press ■ White Balance This setting adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect the appearance of white.
Page 120: Cropping
Cropping If your photo is too long or wide to fit the available space on your selected layout, part of the image will be automatically cropped. The default setting is On . If you want to print the whole image, turn this setting to Off .
Page 121: Understanding The Error Messages
Understanding the Error Messages Once you are familiar with the types of errors that can occur while ™ you’re using the PhotoCapture Center , you can easily identify and troubleshoot any difficulties. When an error message appears on the LCD, the MFC will beep to get your attention.
Page 122: Using Photocapture Center From Your Pc
Using PhotoCapture Center your PC You can access the media card that is in the media drive (slot) of the MFC from your PC. (See Using the PhotoCapture Center Software User’s Guide on the CD-ROM or Using the PhotoCapture ™ Center from a Macintosh MFC-5440CN) on page 8-45 in the Software User’s Guide on the...
Page 123: International E Nergy Star ® Compliance Statement
The purpose of the International E promote the development and popularization of energy-efficient office equipment. TAR ® As an E Partner, Brother Industries, Ltd. has determined NERGY that this product meets the E efficiency. 10 - 1 IMPORTANT INFORMATION ®...
Page 124: Important Safety Instructions
Important safety instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall socket before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water.
Page 125 Do not place anything in front of the MFC that will block received faxes. Do not place anything in the path of received faxes. Wait until pages have exited the MFC before picking them up. Unplug this product from the power socket and refer servicing to Authorized Service Personnel under the following conditions: ■...
Page 126: Trademarks
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2004 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S.
Page 127: Troubleshooting And Routine Maintenance
MFC identifies the problem and displays an error message. The most common error messages are shown below. You can correct most problems by yourself. If you need additional help, the Brother Solutions Center offers latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Page 128 ERROR MESSAGES ERROR CAUSE MESSAGE The document scanned from ADF Document Jam was longer than about 90 cm. The document is jammed in the MFC. The print head is too warm. High Temperature One or more of the ink cartridges Ink Empty is empty.
Page 129 ACTION Add paper, and then press Mono Start or Colour Start. See Printer jam or paper jam on page 11-6. Check the paper loaded in Tray#2. You can only use plain paper sizes Letter, Legal, A4, Executive or B5 in this way.
Page 130 To keep all faxes in the MFC’s memory, press 2. 4. After the faxes are transferred, disconnect the MFC from the power source for several minutes and then reconnect it. (For details, see Using Brother PC-FAX software on page 5-1 in Software User’s Guide on the CD-ROM.)
Page 131: Document Jams
Document jams If the document is jammed, follow the steps below. Document is jammed in the top of the ADF unit. Take out any paper from the ADF that is not jammed. Open the ADF cover. Pull the jammed document out as shown in the illustration below.
Page 132: Printer Jam Or Paper Jam
Printer jam or paper jam Remove the jammed paper depending on where it is jammed in the MFC. Paper is jammed inside the paper tray Pull the paper tray out of the MFC. Slowly pull out the jammed paper to remove it.
Page 133: Paper Is Jammed Inside The Mfc
Paper is jammed inside the MFC Remove the Jam Clear Cover. Pull the jammed paper out of the MFC. (For MFC-5440CN) Re-insert the Jam Clear Cover. If you can not pull out the jammed paper, lift the scanner cover from the right-hand side of the MFC until it locks securely into the open position.
Page 134 Remove the jammed paper. Scanner Cover If the paper is jammed underneath the print head, disconnect the MFC from the power source so you can move the print head and take out the paper. Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover.
Page 135: If You Are Having Difficulty With Your Mfc
If you are having difficulty with your MFC If you think there is a problem with your MFC, check the chart below and follow the troubleshooting tips. The Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Page 136 1-10.) Don’t handle the paper until the ink is dry. Stains appear on the reverse Make sure the Printer Platen is not dirty with ink. (See Cleaning the MFC side or at the bottom of the printer platen on page 11-24.) page.
Page 137 DIFFICULTY Phone Line or Connections Dialling does not work. (No dial tone) Receiving Faxes Cannot receive a fax. Sending Faxes Cannot send a fax. Transmission Verification Report says ‘Result:NG’ or ‘Result:ERROR’. Poor sending quality. Vertical black lines when sending. 11 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE SUGGESTIONS Check the MFC is plugged in.
Page 138 Make sure the MFC is not showing an error message on the LCD. ‘Connect Failure’ If the MFC is not connected to your PC and you have loaded the Brother software, the PC will show 'MFC Connect Failure' each time you restart Windows Double-click "\tool\warnOff.REG"...
Page 139 DIFFICULTY ™ PhotoCapture Center Difficulties (MFC-5840CN only) Removable Disk does not work properly. Cannot access Removable Disk from Desktop icon. Network Difficulties I cannot print over the Network. 11 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE SUGGESTIONS a)Have you installed the Windows If not, do the following: 1.
Page 140: Compatibility
Compatibility If you are having difficulty sending or receiving a fax due to possible interference on the phone line, we recommend that you adjust the Equalization for compatibility. The MFC adjusts the modem speed for fax operations. Menu/Set Press Press to select Normal , ▲...
Page 141: How To Improve Print Quality
The MFC will clean the print head. When cleaning is finished, the MFC will go back to standby mode automatically. If you clean the print head at least five times and the print has not improved, call your Brother dealer for service. 11 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE...
Page 142: Checking The Print Quality
Checking the print quality If faded or streaked colours and text appear on your output, some of the nozzles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern. Ink Management Press Press...
Page 143 Quality Check Sheet. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call your Brother dealer for service. Caution Do NOT touch the print head. Touching the print head may cause permanent damage and may void the print head’s warranty.
Page 144: Checking The Printing Alignment
Checking the printing alignment You should rarely need to adjust the printing alignment however, if after transporting the machine your printed text becomes blurred or images become faded then adjustment may need to be made. Ink Management Press Press to select Test Print . ▲...
Page 145: Checking The Ink Volume
Checking the ink volume You can check the ink that is left in the cartridge. Ink Management Press Press to select Ink Volume . ▲ ▼ Menu/Set Press Press to select the colour you ▲ ▼ want to check. The LCD shows the ink volume. Stop/Exit Press You can check the ink volume from your computer.
Page 146: Packing And Shipping The Mfc
Packing and shipping the MFC Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC properly, you could void your warranty. Caution It is important to allow the MFC to ‘park’ the print head after a print job.
Page 147 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. Unplug the MFC from the telephone wall socket and remove the telephone line cord from MFC. Unplug the MFC from the electrical socket. Unplug the USB cable or LAN cable from the MFC, if it is connected.
Page 148 Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridges in the carton. (For MFC-5440CN) Close the carton. TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 22 (For MFC-5840CN)
Page 149: Routine Maintenance
Routine maintenance Cleaning the scanner Lift the document cover. Clean the scanner glass with isopropyl alcohol on a soft lint-free cloth. Clean the white bar and the glass strip under the film with isopropyl alcohol on a lint-free cloth. White Bar Glass Strip 11 - 23 TROUBLESHOOTING AND ROUTINE MAINTENANCE Document...
Page 150: Cleaning The Mfc Printer Platen
Be sure to unplug the MFC from the electrical socket before cleaning the printer platen. ■ If ink is scattered on or around the printer platen be sure to wipe it off with a soft, dry, lint-free cloth. Printer Platen...
Page 151: Replacing The Ink Cartridges
Replacing the ink cartridges Your MFC is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the four cartridges. When the MFC detects an ink cartridge is running out of ink, the MFC will notify you with a message on the LCD.
Page 152 Remove the cartridge covers. Cartridge Cover Do not touch the area shown in the illustration above. If the cartridge cover comes off when you open the bag the cartridge will not be damaged. Each colour has its own correct position. Keep the ink cartridge in an upright position when you insert it into slot.
Page 153 If you replaced an ink cartridge while Near Empty was displayed on the LCD, the LCD may ask you to verify that it was a brand new one. Example: Did You Change Blck? 1.Yes 2.No . For each new cartridge you installed, press pad to automatically reset the ink dot counter for that colour.
Page 154 If damage is caused to the print head or other parts of this machine as a result of the use of ink or ink cartridges other than genuine Brother products due to the incompatibility or lack of suitability of those products with this machine, any repairs required as a result will not be covered by the warranty.
Page 155: A Appendix A
Appendix A Telephone services BT Call Sign (For U.K. Only) This MFC feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phone number is ringing.
Page 156: Advanced Receiving Operations
Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone into the correct socket on the MFC, you can make your MFC take the call by using the Fax Receive Code. When you press the Fax Receive Code Fax Detect on page 4-4.) If the MFC answers a voice call and pseudo/double-rings for you to...
Page 157: Using A Cordless External Handset
Using a cordless external handset If the base unit of your cordless telephone is connected (see page A-4) and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the MFC answer first, you will have to go to the MFC so you can press to transfer the call to the cordless handset.
Page 158: Connecting An External Device To Your Mfc
Connecting an external device to your Connecting an external telephone You can connect a separate telephone as shown in the diagram below. When you are using a TAD, the LCD shows Telephone . Extension Telephone External Telephone APPENDIX A A - 4...
Page 159: Connecting An External Telephone Answering Device (Tad
Connecting an external telephone answering device (TAD) Sequence You may choose to connect an additional answering device. However, when you have an external TAD on the same telephone line as the MFC, the TAD answers all calls and the MFC “listens” for fax calling (CNG) tones.
Page 160 Do not connect a TAD elsewhere on the same phone line. When you are using a TAD, the LCD shows Telephone . APPENDIX A A - 6...
Page 161: Connections
Connections The external TAD must be connected as shown above. Set your external TAD to one or two rings. (The MFC’s Ring Delay setting does not apply.) Record the outgoing message on your external TAD. Set the TAD to answer calls. Set the Receive Mode to External TAD .
Page 162: Using Extension Telephones (For U.k. Only
Using extension telephones (For U.K. only) It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your MFC. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order...
Page 163 EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING LINE INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig. 1. DISCONNECT EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING LINE FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig. 2. These phones are now connected as external devices as per page A-4, because they are connected to the fax machine via the T-connector.
Page 164: Multi-Line Connections (Pbx
Multi-line connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the MFC to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you.
Page 165: B Appendix B
Appendix B On-screen programming Your MFC is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your MFC.
Page 166: Navigation Keys
Navigation keys You can access the menu mode by pressing When you enter the menu, the LCD scrolls. Press for General Setup menu —OR— Press for Fax menu —OR— Press for Copy menu Press for Initial Setup You can scroll more quickly through each menu level by pressing the arrow for the direction you want: Select an option by pressing the LCD.
Page 167 Select & Set Main Menu Submenu 1.General 1.Mode Timer Setup 2.Paper Type 3.Paper Size (MFC-5440CN only) 3.Paper Size (MFC-5840CN only) 4.Volume 5.Auto Daylight The factory settings are shown in Bold. B - 3 APPENDIX B Select & Set Menu Options Selections —...
Page 168 Main Menu Submenu 1.General 6.P.Save Setup Setting (Continued) 7.LCD Contrast 8.Tray Use:Copy (MFC-5840CN only) 9.Tray Use:Fax (MFC-5840CN only) 2.Fax 1.Setup Receive (In Fax mode only) The factory settings are shown in Bold. Menu Options Selections — Receive:On Receive:Off — Light Dark —...
Page 169 Main Menu Submenu 2.Fax 2.Setup Send (Continued) (In Fax mode only) 3.Set Quick-Dial The factory settings are shown in Bold. B - 5 APPENDIX B Menu Options Selections 1.Contrast Auto Light Dark 2.Fax Standard Resolution Fine S.Fine Photo — 3.Delayed 4.Batch TX 5.Real Time Next Fax Only...
Page 170 Main Menu Submenu 2.Fax 4.Report Setting (Continued) 5.Remote Fax 6.Remaining Jobs 0.Miscellaneous The factory settings are shown in Bold. Menu Options Selections 1.XMIT Report On+Image Off+Image 2.Journal Every 7 Days Period Every 2 Days Every 24 Hours Every 12 Hours Every 6 Hours Every 50 Faxes 1.Forward/...
Page 171 Main Menu Submenu 3.Copy 1.Quality 2.Brightness 3.Contrast 4.Color Adjust The factory settings are shown in Bold. B - 7 APPENDIX B Menu Options Selections — Best Normal Fast — — 1.Red 2.Green 3.Blue Descriptions Page Selects the Copy 8-15 resolution for your type of document.
Page 172 Main Menu Submenu 4.PhotoCapture 1.Print Quality (MFC-5840CN only) 2.Paper & Size 3.Brightness 4.Contrast 5.Color Enhance The factory settings are shown in Bold. Menu Options Selections — Normal Photo — Letter Glossy 10x15cm Glossy 13x18cm Glossy A4 Glossy Letter Plain A4 Plain Letter Inkjet A4 Inkjet 10x15cm Inkjet...
Page 173 Main Menu Submenu 4.PhotoCapture 6.Cropping (MFC-5840CN only) (Continued) 7.Borderless 8.Scan to Card 4.LAN 1.Setup TCP/IP (MFC-5440CN) 5.LAN (MFC-5840CN) The factory settings are shown in Bold. See the complete Software User’s Guide on the CD-ROM. B - 9 APPENDIX B Menu Options Selections —...
Page 174 Main Menu Submenu 4.LAN 1.Setup TCP/IP (MFC-5440CN) (Continued) 5.LAN (MFC-5840CN) (Continued) 2.Setup Misc. 0.Factory Reset 6.Print 1.Help List Reports 2.Quick-Dial (MFC-5840CN only) 3.Fax Journal 4.XMIT Verify 5.User Settings 6.Network Config The factory settings are shown in Bold. Menu Options Selections 6.WINS Auto Config...
Page 175 Main Menu Submenu 0.Initial 1.Receive Setup Mode 2.Date/Time 3.Station ID 4.Tone/Pulse (Excluding Nordic countries) 5.Phone Line 0.Local Language (For Czech and Hungarian) 0.Local Language (For Norwegian, Swedish, Danish and Finnish) The factory settings are shown in Bold. B - 11 APPENDIX B Menu Options Selections...
Page 176: Entering Text
Entering Text When you are setting certain menu selections, such as the Station ID, you may need to type text into the MFC. Most number keys have three or four letters printed above them. The keys for not have printed letters because they are used for special characters.
Page 177: Special Characters And Symbols
Special characters and symbols Press , and then press the special character or symbol you want. Then press select it. Press Press Press B - 13 APPENDIX B to move the cursor under (space) ! " # $ % & ’ ( ) : ;...
Page 178: Glossary
Glossary ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of an external phone. Automatic Redial A feature that enables your MFC to redial the last fax number after five minutes if the fax did not go through because the line was busy.
Page 179 External phone A TAD (telephone answering device) or telephone that is connected to your MFC. F/T Ring Time The length of time that the Brother MFC rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
Page 180 Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD). Fine resolution Resolution is 203 x 196 dpi. It is used for small print and graphs. Gray scale The shades of gray available for copying and faxing photographs.
Page 181 Photo resolution A resolution setting that uses varying shades of gray for the best representation of photographs. Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages. Pulse A form of rotary dialling on a telephone line. Quick Dial List A listing of names and numbers stored in Speed-Dial memory, in numerical order.
Page 182 Station ID The stored information that appears on the top of faxed pages. It includes the sender’s name and fax number. Super Fine resolution 392 x 203 dpi. Best for very small print and line art. TAD (telephone answering device) You can connect an external TAD to your MFC.
Page 183: Specifications
Specifications Product description General Memory Capacity Automatic Document Feeder (ADF) Paper Tray Paper Tray#2 (MFC-5840CN only) Printer Type Print Method LCD (Liquid Crystal Display) Power Source Power Consumption S - 1 SPECIFICATIONS 16 MB Up to 35 pages Temperature: 20 - 30 °C...
Page 184 Dimensions 269 mm Weight Noise Temperature Humidity (MFC-5440CN) 461 mm 237 mm 444 mm 395 mm 433 mm 8.0 kg (MFC-5440CN) 9.9 kg (MFC-5840CN) Operating: 42.5 to 51 dB* * It depends on printing conditions Operating: 10 - 35°C Best Print Quality: 20 - 33°C Operating:...
Page 185: Print Media
Print media Paper Input Paper Output S - 3 SPECIFICATIONS Paper Tray ■ Paper type: Plain paper, inkjet paper (coated paper), glossy paper* , transparencies* ■ Paper size: Letter, Legal* , Executive, A4, A5, A6, JIS_B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo card, Index card and Post card.
Page 186: Copy
Up to 11 pages/minute (A4 paper)* * Does not include the time it takes to feed the paper. Based on Brother standard pattern. (Fast Mode/Stack Copy) Copy speeds vary with the complexity of the document. Stacks/Sorts up to 99 pages...
Page 187: Photocapture Center (Mfc-5840Cn Only
PhotoCapture Center (MFC-5840CN only) Available Media File Extension (Media Format) (Image Format) Number of Files Folder Borderless S - 5 SPECIFICATIONS ® CompactFlash (Type Ι only) ™ (Microdrive is not compatible) (Compact I/O card such as Compact LAN card and Compact Modem card are not supported.) ®...
Page 188: Fax
Compatibility Coding System Modem Speed Document Size Scanning Width Printing Width Gray Scale Polling Types Contrast Control Resolution Speed-Dial Broadcasting Automatic Redial Auto Answer Communication Source ITU-T Group 3 MH/MR/MMR/JPEG Automatic Fallback 33600 bps ADF Width: 148 mm to 216 mm ADF Height: 148 mm to 356 mm Scanner Glass Width:...
Page 189: Scanner
Memory Transmission Out of Paper Reception “Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. "Pages" refers to the "ITU-T Test Chart #1" (a typical business letter, Standard resolution, MMR code).
Page 190: Printer
20 pages/minute (Black)* up to 15 pages/minute (Colour)* * Based on Brother standard pattern. A4 size in draft mode. Does not include the time it takes to feed the paper. 204 mm (216 mm)* * When you set the Borderless feature to On.
Page 191: Computer Requirements
Microsoft Internet Explorer 5 or greater. Maximum 1200 x 1200 dpi scanning with Windows selected using the Brother Utility.) Dedicated “Scan” key and direct Network Scanning supported in Mac 10.2.4 or greater. PC Fax supports black and white faxing only.
Page 192: Consumable Items
Consumable items Service Life of Ink Cartridge Replacement Consumables The MFC uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Standard Black - Approximately 500 pages at 5% coverage HIgh Yield Black - Approximately 900 pages at 5% coverage Yellow, Cyan and Magenta - Approximately 400 pages at 5% coverage...
Page 193: Network (Lan
Network (LAN) Support for Protocols S - 11 SPECIFICATIONS You can connect your MFC to a network for Network Printing, Network Scanning and PC Fax Send. Also included is Brother BRAdmin Professional Network Management software. ® Windows 98/98SE/Me/2000/XP ® Mac OS 8.6-9.2, Mac OS...
Page 194: Optional External Wireless Print/Scan Server (Nc-2200W
Optional External Wireless Print/Scan Server (NC-2200w) NC-2200w External Wireless Print/Scan Server (Optional) Network types Support for Protocols Connecting the optional External Wireless Print/Scan Server (NC-2200w) to your MFC will allow you to print and scan over a wireless network. IEEE 802.11b wireless LAN ®...
Page 195: I - 1 Index
Fax Forwarding ... 6-6 fax jobs in memory ... 3-10 jobs awaiting redial ... 3-10 Cleaning print head ... 11-15 printer platen ... 11-24 scanner ... 11-23 CNG tones ... 1-23 Connecting external TAD ... A-5 external telephone ... A-4 Consumable items ...
Page 196 ECM (Error Correction Mode) ... 1-24 Envelopes ... 1-14 Equalization ... 11-14 Error messages on LCD ... 11-1 Comm. Error ... 11-1 Ink Empty ... 11-2 Near Empty ... 11-2 No Paper Fed ...11-3 Not Registered ... 3-2 Out of Memory ... 11-3 Unable to Change ...
Page 197 HELP Help list ... 7-3 LCD messages ... B-1 using navigation keys ... B-2 Menu Table ... B-1, B-3 Ink cartridges checking ink volume ... 11-19 replacing ... 11-25 Ink Dot Counter ... 11-25 Jams document ... 11-5 paper ... 11-5 LCD (liquid crystal display) ...
Page 198 Quality key (copying) ... 8-3 Quick-Dial Access codes and credit card numbers setting up ... 5-5 Broadcasting ... 3-11 using Groups ... 3-11 Group dial changing ... 5-2 setting up Groups for Broadcasting ... 5-3 Search ...3-2 Speed-Dial changing ... 5-2 setting up ...
Page 199 if you are having difficulty copying ... 11-12 incoming calls ... 11-12 Network ... 11-13 phone line ... 11-14 phone line difficulties ... 11-11 PhotoCapture Center ... 11-13 printing ... 11-9 printing or receiving faxes ... 11-10 Printing Received Faxes ... 11-10 receiving faxes ...
Page 200: Remote Retrieval Access Card
Remote Retrieval Access card If you plan to receive fax messages while away from your MFC, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer. Keeping it handy will help you derive the full benefit of your MFC’s Fax Forwarding, and Remote Retrieval features.
Page 201 Fold Fold R - 2...
Page 202 Visit us on the World Wide Web This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries. http://www.brother.com UK/IRE/SAF/PAN NORDIC LF7114004...

This manual is also suitable for:

Mfc-5840cn

Brother MFC MFC-5440CN User Manual

Introduction

Getting Started

Setup Send

Setup Receive

Quick-Dial Numbers and Dialling Options

Remote Fax Options (Not Available for Colour Faxes)

Printing Reports

Making Copies

Walk-Up Photocapture Center (MFC-5840CN Only)

Important Information

Troubleshooting and Routine Maintenance

Glossary

Specifications

I - 1 Index

Remote Retrieval Access Card

Quick Links

Need help?

Questions and answers

Related Manuals for Brother MFC MFC-5440CN

Summary of Contents for Brother MFC MFC-5440CN