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ELECTRONIC DIRECTORY Rolodex File Operating Manual

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ELECTRONIC DIRECTORY
O P E R A T I N G M A N U A L
Electronic
The
128K
File
®

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Summary of Contents for ELECTRONIC DIRECTORY Rolodex File

  • Page 1 ELECTRONIC DIRECTORY O P E R A T I N G M A N U A L Electronic 128K File ®...
  • Page 2 Rolodex continues the tradition of innovative excellence with The 128K Electronic Rolodex File. A programmable desktop card file and organizer, The 128K Electronic Rolodex File is a simple yet sophisticat- ed method of storing, maintaining and retrieving vital information. Its powerful 128K memory can store individ- ual names, phone numbers, addresses and miscellaneous information that can be viewed instantly.
  • Page 3 PRODUCT CARE • Rolodex recommends that you keep separate and permanent written records of all data stored in the The 128K Electronic Rolodex File. As with any elec- tronic medium, there is a possible risk of loss or alteration of data.

  • Page 4: Table Of Contents

    TABLE OF CONTENTS INTRODUCTION DISPLAY SCREEN FEATURES ...........1 KEYPAD FEATURES............16 POWER ON ................2 AUTO-POWER OFF ............2 THE BUSINESS CARD FILE ..........2 TO ENTER A FILE............2 TO RECALL A FILE............4 TO EDIT A FILE .............5 To insert spaces between characters of an existing file:............7 To insert a blank line between lines of a file: .....8 To insert a blank line after existing lines of a file:..8 To eliminate a blank line contained in a file: ....9...
  • Page 5 INFRARED TRANSFER ............19 CORRECT ALIGNMENT..........20 SINGLE FILE TRANSFER..........20 ALL/NEW FILE TRANSFER..........21 AUTO-DIAL FEATURE ............23 TO CONNECT THE AUTO-DIAL ........23 USING THE AUTO-DIAL..........23 SECURITY CODE FEATURE ..........24 TO ENTER A CODE............25 TO LOCK THE UNIT ............25 TO UNLOCK THE UNIT..........26 TO DELETE THE CODE..........26 CALCULATOR ..............27 CURRENCY CONVERTER..........27 DUAL FUNCTION KEYS ...........31...

  • Page 6: Display Screen Features

    DISPLAY SCREEN The 128K Electronic Rolodex File features a large state-of- the-art SuperTwist display screen with a 24 character across by 6 line display for easy viewing. The advantages of this type of display screen are more clearly defined characters, and viewing from multiple angles.

  • Page 7: Power On

    POWER ON To turn the unit on, press ENTER or any of the following mode keys: BUSINESS CARD FILE S M T W T F S MONTHLY CALENDAR REMINDER NOTES SPEED DIAL LIST CALCULATOR AUTO POWER OFF The unit is designed to shut off automatically if no key is pressed for three minutes.
  • Page 8 2. Press the BUSINESS CARD FILE key. 3. Type in the file information following the format that appears on the display screen. The maximum amount of characters possible per line are: Name: 24 characters Company name: 24 characters Telephone/fax number: 19 characters each Address/Miscellaneous: 24 characters by 58 lines 4.
  • Page 9 TO RECALL A BUSINESS CARD FILE Three methods can be used to recall information stored in the BUSINESS CARD FILE directory: 1. NUMERIC-ALPHA SEARCH (Searches all files in numerical, then alphabetical order) 2. DIRECT SEARCH (Matches files with the initial or digit of the one you are looking for) 3.

  • Page 10: To Recall A File

    ROTARY DIAL SEARCH This unique “electronic” rotary dial allows you to spin through your BUSINESS CARD FILES for easy access and viewing. Turn the dial away from you to view files in alphabetical order (A-Z), or toward you to display them in reverse order (Z-A).
  • Page 11 NOTE: You may encounter an INVALID FILE message when editing a file that has been transferred from a 64K Electronic Rolodex File to the 128K unit . The 64K unit places the telephone number and fax number of a file on one line instead of two.

  • Page 12: To Insert Spaces Between Characters Of An Existing File

    To insert spaces between characters of an existing file: 1. Position the cursor at the character location where you want to enter a space or new character. For example: RECALL SCOTT R. C ARRINGTON DUMONT CORP. TEL# 1-201-555-3032 FAX# 1-201-555-3000 7000 PARKSIDE DR.

  • Page 13: To Insert A Blank Line Between Lines Of A File

    To insert a blank line between lines of a file: 1. Position the cursor under the first character of the line you want to create. RECALL SCOTT / LIZ C ARRINGTON DUMONT CORP. TEL# 1-201-555-3032 FAX# 1-201-555-3000 7000 PARKSIDE DR. SECAUCUS, NJ 07094-2196 2.

  • Page 14: To Eliminate A Blank Line Contained In A File

    To eliminate a blank line contained in a file: 1. Position the cursor on the blank line at the first charac- ter space. (A return sign will appear at the first position of a blank line). RECALL SCOTT R. & LIZ C ARRINGTON DUMONT CORP.

  • Page 15: Monthly Calendar

    MONTHLY CALENDAR The unit is equipped with a 2000 year calendar giving you instant access to complete past, present, and future calendar dates. 1. Press the MONTHLY CALENDAR key. 2. Press the FORWARD or REVERSE key to view the next/previous month. Press and hold these keys to fast-forward or fast-reverse through the months.

  • Page 16: To Recall A File

    2. Press the REMINDER NOTES key. The display screen reads: ENTER TYPE IN A NOTE USING A DATE IF ONE APPLIES REMINDER NOTES A date can be entered in any position of the file and can be written numerically or alphabetically. If the date is written numerically at the beginning of the file, that file will be stored and sorted before alphabetical files.
  • Page 17 TO RECALL A REMINDER NOTES FILE 1. Press the REMINDER NOTES key. RECALL TYPE IN THE DATE OR THE FIRST WORD OF THE NOTE FILE 2. Press forward or return and the first six lines of the list will appear on the screen. For example: RECALL 1-8 CALL MARK FOR BUDGET 1-20 APPT.

  • Page 18: To Insert A New Line In The Middle Of A File

    TO EDIT A REMINDER NOTES FILE At any time you may edit the contents of a file by chang- ing, adding, or deleting information. Before proceeding with the edit function, read this section carefully as vari- ous editing options are available. 1.

  • Page 19: Speed Dial List

    TO DELETE A REMINDER NOTES FILE Deleting a file erases it completely from the memory. 1. Press the REMINDER NOTES key. 2. Press the DOWN arrow key until the file you want to delete is on the top line of the display screen or recall the file quickly using the direct search feature.

  • Page 20: To Transfer A Business Card File To

    3. Type the information following the format on the display screen. ENTER TYPE LAST-FIRST NAME TEL# 4. Press RETURN to enter another SPEED DIAL file. Press the ENTER key to enter another type of file. Press the SPEED DIAL LIST key to recall an existing file.

  • Page 21: The Speed Dial List

    KEYPAD FEATURES Data storage directory for business and personal contacts, telephone and fax Provides immediate numbers, address and miscellaneous access to your most information. Files are automatically important or often used cross-referenced and can be recalled by telephone and fax numbers. either the person’s name or company name.
  • Page 22 TO RECALL A SPEED DIAL LIST FILE TO AUTO-DIAL 1. Press the SPEED DIAL LIST key. The display screen reads: RECALL TYPE IN THE NAME OF A PERSON OR COMPANY 2. Enter the name (or the first few initials of the last name) of the file you are looking for.

  • Page 23: To Delete A File

    Press N (no) to cancel deletion and retain the file. INFRARED TRANSFER OF FILES BETWEEN UNITS The 128K Electronic Rolodex File has a revolutionary Infrared (wireless) Transfer System which allows you to transfer files from the BUSINESS CARD FILES directory from one unit to another.

  • Page 24: Correct Alignment

    CORRECT ALIGNMENT FOR INFRARED TRANSFER BUSINESS MONTHLY REMINDER SPEED DIAL BUSINESS MONTHLY REMINDER SPEED DIAL CARD FILE CALENDAR NOTES LIST AUTO DIAL CALCULATOR CARD FILE CALENDAR NOTES LIST AUTO DIAL CALCULATOR 1 2 3 1 2 3 S M T W T F S S M T W T F S C/CE C/CE...
  • Page 25 ALL OR NEW BUSINESS CARD FILE TRANSFER Before transferring ALL files, check the available memory of the receiving unit. Compare it with the memory used status of the sending unit to determine whether there is enough memory to complete the transfer. To prevent duplicate files, avoid transferring ALL files to a unit that already contains those files.
  • Page 26 NOTICE: Files can be transferred from a 64K Electronic Rolodex File to the 128K unit, but files can- not be transferred from a 128K Electronic Rolodex File to a 64K unit.

  • Page 27: Auto-Dial Feature

    2. Connect the existing telephone line from the wall jack to The Electronic Rolodex File. 3. The two lines from The Electronic Rolodex File are now connected to your telephone and to the wall jack. 4. The Auto-Dial feature is enabled.

  • Page 28: Security Code Feature

    If both a telephone number and a fax number exist the following on-screen prompt will appear on the screen: TO DIAL 1. TEL# 1-201-555-3032 2. FAX # 1-201-555-3000 TYPE 1-2 THEN PRESS DIAL 3. Display the telephone number you want to call or press the number that corresponds to it if both a telephone and fax number appear.

  • Page 29: To Enter A Code

    TO ENTER A CODE 1. Press and hold down the SPACE key and then the CODE key. The display screen reads: TYPE IN 2 NUMBERS FOR YOUR CODE — — THEN PRESS ENTER 2. Enter two numbers of your choice that will serve as your personal code.

  • Page 30: To Unlock The Unit

    TO UNLOCK THE UNIT 1. Press the directory key from which you want to recall. The display screen reads: TYPE IN YOUR SECURITY CODE _ _ 2. Enter your security code. 3. You can now recall your files from any directory. TO DELETE THE SECURITY CODE 1.

  • Page 31: Calculator

    CALCULATOR The 128K Electronic Rolodex File is equipped with a full- function calculator using a standard numerical keypad. The large nine digit display scrolls through equations up to 120 lines and continues to the next “page” after every six lines. All equation information is kept in memory until it is cleared.
  • Page 32 2. Press the “X” key to activate the currency converter function. The display screen reads: CAND E.PD PESO USD 1 LIRA 3. Position the flashing cursor next to the country curren- cy abbreviation. The currency converter lets you store up to eleven foreign exchange rates. The country cur- rency abbreviations are: CAND: Canadian dollar...
  • Page 33 For currencies with an exchange rate less than 1 you must type a zero before the decimal point such as 0.53. For example: CAND DM 2.35 E.PD PESO HKD 7.79 USD 1 LIRA NOTE: The U.S. dollar is already preset to “one”. 5.
  • Page 34 6. The domestic equivalent appears on the display screen. For example: CAND DM 133.95 E.PD PESO HKD 444.03 USD 57.00 LIRA The exchange equivalence appears next to all curren- cies that you have entered an exchange rate for. For example: Your dinner at a Tokyo restaurant costs two thousand yen.

  • Page 35: Dual Function Keys

    DUAL FUNCTION KEYS Dual function keys are two characters or symbols that share the same keyboard space, but have separate and distinct purposes. The 128K Electronic Rolodex File uses the following dual function keys: TO ACTIVATE THE CURRENCY CONVERTER: The “X” key functions as the conversion key.

  • Page 36: Duplicate Files

    If one character and a telephone number has been entered into the SPEED DIAL LIST, the information is automatically stored. If the memory is full, “MEMORY FULL” will be displayed on the screen as you enter a file and the file will not be stored.

  • Page 37: Keytone On/Off

    KEYTONE ON/OFF The 128K Electronic Rolodex File is designed to emit a tone when any key is pressed. This keytone may be enabled or disabled from within any function as follows: 1. Press and hold down the SPACE key, then press the “K”...

  • Page 38: Memory Reset

    MEMORY RESET Resetting the memory will intentionally delete all files entirely from the databank. 1. Press and hold the ENTER key. 2. Locate the RESET hole on the bottom of the unit. 3. Insert the tip of a paper clip while the ENTER key is still down.
  • Page 39 an average use of one hour per day. The battery life may vary according to your usage. DO NOT REMOVE THE OLD BATTERIES UNTIL YOU HAVE PURCHASED THE NEW ONES. To prevent memory loss while you replace the alkaline batteries, the unit is equipped with a lithium backup bat- tery.

  • Page 40: Warranty

    LIMITED WARRANTY ROLODEX warrants to the original purchaser of this product, that if this product proves to be defective in material or workmanship, we will repair or replace it without charge for a period of one year from the date of original purchase.

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