Page 1 C3025i / C3025 User's Guide USRMA-1888-00 2017-06 en Copyright CANON INC. 2017...
Page 2: Table Of Contents
Contents Setting Up ................................3 ..........................4 Preparations Required Before Use ..........................6 Preventing Unauthorized Access ..........................8 Setting Up Using the Setup Guide ............................. 10 Setting the Date/Time ........................12 Setting Up the Network Environment ........................14 Selecting Wired LAN or Wireless LAN ..........................
Page 3 ..................... 90 Procedure for Setting a FTP Server as a Save Location Basic Operations ............................93 ............................96 Parts and Their Functions ................................97 Front Side ................................. 101 Back Side ................................102 Interior ................................103 Feeder ............................105 Multi-Purpose Tray ..............................
Page 4 ....................185 Registering Multiple Destinations as a Group ................. 187 Editing the Registered Destinations in the Address Book Copying ................................189 ........................... 191 Copy Basic Features Screen ............................193 Basic Copy Operations .............................. 199 Canceling Copies ......................... 200 Checking the Copying Status and Log ........................
Page 5 ............................267 Various Printing Methods .................... 268 Printing a Document Secured by a PIN (Secure Print) ..........................269 Printing via Secure Print ..................272 Printing from a USB Memory Device (Memory Media Print) Scanning ................................281 ............................ 283 Scan Basic Features Screen ........................
Page 6 ......................362 Setting the System Manager ID and PIN ......................364 Setting the Department ID Management ............................ 370 Setting a Remote UI PIN ..........................372 LDAP Server Authentication ......................376 Configuring the Network Security Settings ..................... 378 Restricting Communication by Using Firewalls ....................
Page 7 ............................. 478 <Adjust Image Quality> ..............................481 <Adjust Action> ..............................482 <Maintenance> .............................. 483 <Function Settings> ..............................484 <Common> ................................493 <Copy> ................................. 497 <Printer> ................................539 <Send> ............................552 <Receive/Forward> ............................559 <Store/Access Files> ..............................567 <Secure Print> ..............................568 <Set Destination>...
Page 8 Faxing/Telephone Problems ..............651 A Message or a Number Starting with "#" (an Error Code) Is Displayed ............652 A Message Saying to Contact a Local Authorized Canon Dealer Is Displayed ........................653 Countermeasures for Each Message ........................ 668 Countermeasures for Each Error Code ..............................
Page 9 ................................740 Options ............................742 Optional Equipment ..........................744 Cassette Feeding Unit-AP ..............................745 FL Cassette ..........................746 Media Adjustment kit-A ............................747 Inner Finisher-K ............................750 Inner 2way Tray-J ............................. 751 Inner Shift Sorter-A ..............................752 Copy Tray-J ..........................753 ADF Access Handle-A ..............................
Page 10 Setting Up Setting Up Setting Up ................................3 ........................4 Preparations Required Before Use .......................... 6 Preventing Unauthorized Access ........................8 Setting Up Using the Setup Guide ............................10 Setting the Date/Time ....................... 12 Setting Up the Network Environment ......................14 Selecting Wired LAN or Wireless LAN ..........................
Page 11 Setting Up ..........................80 Selecting the Receive Mode ........................81 Connecting the Telephone Line ........................... 82 Configuring Scan Settings ....................83 Preparing to Use the Machine as a Scanner ................. 84 Procedure for Setting to Send E-Mail/Send and Receive I-Fax ...................
Page 12: Setting Up
Setting Up Setting Up 19YU-000 Before using the functions of the machine, the environmental conditions must be set in advance. To begin with, check the sequences of flow required to complete the setup, and then perform the actual settings. Preparations Required Before Use(P.
Page 13: Preparations Required Before Use
Setting Up Preparations Required Before Use 19YU-002 Set up the machine following steps 1 to 5 in order. For more information about a particular step, click on the link to go to the corresponding section. In addition, to use the machine safely, also check Preventing Unauthorized Access(P.
Page 14 Importing data from another machine to save time ● As long as the model is the same, you can save setting data registered on another Canon printer/ multifunction machine to a computer (export) and load the setting data to this machine (import).
Page 15: Preventing Unauthorized Access
Setting Up Preventing Unauthorized Access 19YU-003 This section describes the security measures on how to prevent unauthorized access from the external network. This is a must-read for all users and administrators before using this machine, other printers, and multifunction machines connected to the network.
Page 16 IP address of the external network. The function installed to a Canon printer/multifunction machine enables you to set up the IP address filter. For information on how to set up an IP address filter, see Specifying IP Addresses for Firewall Settings(P.
Page 17: Setting Up Using The Setup Guide
Setting Up Setting Up Using the Setup Guide 19YU-004 When the machine is turned on ( Turning ON the Machine(P. 110) ) for the first time, the Setup Guide starts up to assist you to configure the initial settings of the machine by following the on-screen guidance. In the Setup Guide, the setting screens are displayed in the following order.
Page 18 Setting Up ➠ An adjustment image is printed. Open the feeder or the platen cover after the screen displayed during printing is closed. Place the printed adjustment image on the platen glass. ● Place the adjustment image with the print side facing down while checking that the black stripe is placed on the back side of the machine.
Page 19: Setting The Date/Time
Setting Up Setting the Date/Time 19YU-005 Set the date and time for the machine. The date and time are used as the reference for the functions specifying the time, therefore, they need to be set accurately. Setting the Time Zone(P. 10) Setting the Current Date and Time(P.
Page 20: Setting The Daylight Saving Time
Setting Up Select <Apply>. ● Set <Time Zone> before setting the current date and time. If the <Time Zone> setting is changed later, the current date and time are also changed accordingly. ● The display format of the date and time can be changed, respectively. <Date Format>(P.
Page 21: Setting Up The Network Environment
Setting Up Setting Up the Network Environment 19YU-006 When connecting the machine to a wired or wireless local area network (LAN), you need to set an IP address unique to the selected network. Select "wired" or "wireless" depending on your communication environment and networking devices.
Page 22 Setting Up ● To connect to an IEEE 802.1X network, see Configuring IEEE 802.1X Authentication Settings(P. 406) . Select wired or wireless LAN. Selecting Wired LAN or Wireless LAN(P. 14) Connect to a wired or wireless LAN. ● Proceed to the section that corresponds to the setting you selected in step 2. Connecting to a Wired LAN(P.
Page 23: Selecting Wired Lan Or Wireless Lan
Setting Up Selecting Wired LAN or Wireless LAN 19YU-007 After you decide on wired or wireless LAN to connect the machine to the computer, select wired LAN or wireless LAN using the operation panel. Note that if you change the setting from <Wired LAN> to <Wireless LAN> or vice versa, you will need to uninstall the drivers installed on your computer and then reinstall them.
Page 24: Connecting To A Wired Lan
Setting Up Connecting to a Wired LAN 19YU-008 Connect the machine to a computer via a router. Use a LAN cable to connect the machine to the router. Connect a LAN cable. ● Connect the machine to a router by using a LAN cable. ●...
Page 25: Connecting To A Wireless Lan
Setting Up Connecting to a Wireless LAN 19YU-009 Wireless routers (or access points) connect the machine to a computer via radio waves. If your wireless router is equipped with Wi-Fi Protected Setup (WPS), configuring your network is automatic and easy. If your networking devices do not support automatic configuration, or if you want to specify authentication and encryption settings in detail, you need to manually set up the connection.
Page 26 Setting Up ◼ PIN Code Mode Some WPS routers do not support the push button mode. If WPS PIN code mode is mentioned on the package or in the instruction manuals of your networking device, set up the connection by entering the PIN code. Setting Up Connection Using WPS PIN Code Mode(P.
Page 27: Setting Up Connection Using Wps Push Button Mode
Setting Up Setting Up Connection Using WPS Push Button Mode 19YU-00A If your wireless router supports WPS push button mode, you can easily set up a connection with a WPS button. ● How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help.
Page 28 Setting Up Select <Close>. ➠ Wait several minutes until the IP address and other items are set automatically. Signal strength ● When more than one wireless router is available for connection, the machine connects to the device with the strongest signal. Signal strength is measured using RSSI (Received Signal Strength Indication). ●...
Page 29: Setting Up Connection Using Wps Pin Code Mode
Setting Up Setting Up Connection Using WPS PIN Code Mode 19YU-00C If your wireless router supports WPS PIN code mode, generate a PIN code with the machine and register the code to the networking device. ● How to operate the wireless router may vary on each device. See the instruction manuals for your networking device for help.
Page 30 Setting Up ● The PIN code must be registered within 10 minutes after selecting <Yes> in step 7. If an error message is displayed during setup ● Select <Close> and return to step 6. From the Operation Panel Wait until the message <Connected.> is displayed. Select <Close>.
Page 31: Setting Up Connection By Selecting A Wireless Router
Setting Up Setting Up Connection by Selecting a Wireless Router 19YU-00E You can search the wireless routers (or access points) available for connection and select one from the display of the machine. For the network key, enter a WEP key or PSK. Before selecting a wireless router, check and write down the required setup information, including the SSID and network key ( Checking the SSID and Network Key(P.
Page 32 Setting Up To view details of security settings ● Select the wireless LAN router, and select <Details>. To return to the original screen, press If your wireless router is not found ● Check whether the machine is properly installed and ready to connect to the network. Settings Problems(P.
Page 33 Setting Up If the IP address of the machine has changed ● In a DHCP environment, the IP address of the machine may be changed automatically. If this happens, the connection is maintained as long as the machine and the computer belong to the same subnet. LINKS Connecting to a Wireless LAN(P.
Page 34: Setting Up Connection By Specifying Detailed Settings
Setting Up Setting Up Connection by Specifying Detailed Settings 19YU-00F If you want to specify the security settings in detail or cannot establish the wireless connection using the other procedures, manually enter all the required information for the wireless LAN connection. Before specifying detailed settings, check and write down the required information, including the SSID, network key, and wireless security protocols.
Page 35 Setting Up <Open System> Sets open system authentication, which is also called "open authentication." <Shared Key> Uses the WEP key as a password. When <Open System> is selected ● When connecting to a wireless LAN, the machine experiences an authentication error if the shared key authentication is set on the wireless router.
Page 36 Setting Up Select <Yes>. If an error message is displayed during setup ● Select <Close>, check whether the specified settings are correct, and return to step 5. Wait until message <Connected.> is displayed. Select <Close>. ➠ Wait several minutes until the IP address and other items are set automatically. Signal strength ●...
Page 37: Checking The Ssid And Network Key
Setting Up Checking the SSID and Network Key 19YU-00H When manually setting up a wireless connection, you need to specify the SSID and network key of your wireless router. The SSID and network key may be indicated on these networking devices. Check your devices and write down the necessary information before setting up the connection.
Page 38: Setting Ip Addresses
Setting Up Setting IP Addresses 19YU-00J Connecting the machine to a network requires a unique network IP address. Two versions of IP addresses are available: IPv4 and IPv6. Configure these settings depending on the network environment. To use IPv6 addresses, you need to properly configure the IPv4 address settings.
Page 39: Setting Ipv4 Address
Setting Up Setting IPv4 Address 19YU-00K The machine's IPv4 address can be either assigned automatically by a dynamic IP addressing protocol, such as DHCP, or entered manually. When connecting the machine to a wired LAN, make sure that the connectors of the LAN cable are firmly inserted into the ports ( Connecting to a Wired LAN(P.
Page 40 Setting Up If you do not want to use DHCP/BOOTP/RARP to assign an IP address ● Select <Off>. If you select <DHCP> when these services are unavailable, the machine will waste time and communications resources searching the network for these services. Check that <Auto IP>...
Page 41 Setting Up Enter the IPv4 address of another device on the network, and select <Apply>. ➠ If a proper connection has been established, <Received response from the host.> is displayed. LINKS Setting IPv6 Addresses(P. 33) Viewing Network Settings(P. 36) Configuring WINS(P. 60)
Page 42: Setting Ipv6 Addresses
Setting Up Setting IPv6 Addresses 19YU-00L The IPv6 addresses of the machine can be configured via the Remote UI. Before setting IPv6 addresses, check the IPv4 address settings ( Viewing IPv4 Settings(P. 36) ). You need to set the correct IPv4 settings to use IPv6 addresses. Note that the scan function that uses the scanner driver or MF Scan Utility is not available in an IPv6 environment.
Page 43 Setting Up [Use IPv6] Select the check box to enable IPv6 on the machine. When not using IPv6, clear the check box. [Use Stateless Address] Select the check box when using a stateless address. When not using a stateless address, clear the check box. [Use Manual Address] When you want to manually enter an IPv6 address, select the check box and enter the IP address, prefix length, and default router address in the corresponding text boxes.
Page 44 Setting Up Selecting settings from the operation panel ● IPv6 settings can also be accessed from <Menu> in the Home screen. <IPv6 Settings>(P. 465) When you have changed the IP address after installing the printer driver ● You need to add a new port. Configuring Printer Ports(P.
Page 45: Viewing Network Settings
Setting Up Viewing Network Settings 19YU-00R Viewing IPv4 Settings(P. 36) Viewing IPv6 Settings(P. 36) Viewing the MAC Address for Wired LAN(P. 36) Viewing the MAC Address and Information for Wireless LAN(P. 37) ● The IP address is not correctly configured if it is displayed as "0.0.0.0". ●...
Page 46 Setting Up Viewing the MAC Address and Information for Wireless LAN Select <Menu> in the Home screen. Home Screen(P. 116) Select <Preferences> <Network>. ● If the login screen appears, enter the correct ID and PIN. Logging in to the Machine(P. 126) Select <Wireless LAN Settings>.
Page 47: Configuring Settings For Communication With A Computer
Setting Up Configuring Settings for Communication with a Computer 19YU-00S Specify the protocol and port when operating the machine from a computer via the network. Before configuring the machine for printing or faxing from a computer, perform the basic setup procedures. For more information, see the manuals for the relevant drivers on the online manual website.
Page 48: Configuring Printing Protocols And Wsd Functions
Setting Up Configuring Printing Protocols and WSD Functions 19YU-00U Configure the protocols that are used for printing documents from a networked computer. ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P.
Page 49: Configuring Wsd
Setting Up Configuring WSD Select [WSD Settings] [Edit]. Configure the settings as necessary. [Use WSD Printing] Select the check box to print via WSD. When not using WSD printing, clear the check box. [Use WSD Browsing] Select the check box to obtain information about the machine from a computer via WSD. This check box is automatically selected when the [Use WSD Printing] check box is selected.
Page 50 Setting Up more information about how to install the driver for the WSD network, see the manuals for the relevant drivers on the online manual website. To change the port number ● The same port number used for the machine and a computer must be used for printing protocol. Configuring Printer Ports(P.
Page 51: Configuring Printer Ports
IPv4 environment, you should normally select this type of port. ● You can add an MFNP port only when you installed the driver from the provided DVD/CD-ROM, or when you downloaded and installed the printer driver or the fax driver from the Canon website.
Page 52 Adding an MFNP port Click [Add Port]. Select [Canon MFNP Port] in [Available port types] and click [New Port]. Select [Auto Detect] and select the machine when it is detected, and then click [Next]. If the machine is not detected ●...
Page 53 Setting Up ● When the next screen is displayed, follow the instructions on the screen. When you select the [Device Type], select [Canon Network Printing Device with P9100] under [Standard]. Click [Finish]. Click [Close]. Changing the port type or number...
Page 54 Setting Up ● If you selected [Raw], change the [Port Number]. ● If you selected [LPR], enter "lp" in [Queue Name]. Click [OK]. Click [Close]. LINKS Setting Up Print Server(P. 46)
Page 55: Setting Up Print Server
To carry out Department ID Management when using a print server ● "Canon Driver Information Assist Service" must be added during the printer driver installation. For more information, see the manuals for the relevant drivers on the online manual website.
Page 56 Setting Up Click [Additional Drivers]. Select the check box for the bit architecture that other computers are running, and click [OK]. ● Select additional drivers from the following, according to the operating system of the print server. Print server Select the check box for 32-bit operating systems [x64] 64-bit operating systems...
Page 57 Setting Up Follow the on-screen instructions to install the drivers. LINKS Printing from a Computer(P. 261)
Page 58: Configuring The Machine For Your Network Environment
Setting Up Configuring the Machine for Your Network Environment 19YU-00Y The configuration of a network varies depending on the purpose of the network. The machine has been designed to be compatible with as many network configurations as possible, and it is equipped with a variety of technologies. Consult your Network Administrator and set a configuration to suit your network environment.
Page 59: Configuring Ethernet Settings
Setting Up Configuring Ethernet Settings 19YU-010 Ethernet is a standard for communicating data in a local area network (LAN). You can set the communication mode and the Ethernet type. In general, the machine can be used without changing the defaults ( <Ethernet Driver Settings>(P.
Page 60 Setting Up <Full Duplex> Simultaneously sends and receives communication data. Use this setting for most environments. <Ethernet Type> select the Ethernet type. Select <Apply>. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. LINKS Changing the Maximum Transmission Unit(P.
Page 61: Changing The Maximum Transmission Unit
Setting Up Changing the Maximum Transmission Unit 19YU-011 In most Ethernet networks, the maximum size of a packet that can be sent is 1500 bytes. A packet refers to a chunk of data into which the original data is divided before being sent. The maximum transmission unit (MTU) may vary on each network.
Page 62: Setting A Wait Time For Connecting To A Network
Setting Up Setting a Wait Time for Connecting to a Network 19YU-012 When a network is designed to enjoy redundant connectivity with multiple switching hubs or bridges, it must have a mechanism to prevent packets from looping. One effective solution is to define the role of each switch port. However, communication may still be disrupted for several tens of seconds immediately after you change the way that network devices are connected, or if you add a new device.
Page 63: Configuring Dns
Setting Up Configuring DNS 19YU-013 DNS (Domain Name System) provides a service for name resolution that associates a host (or domain) name with an IP address. Configure the DNS, mDNS, or DHCP option settings as necessary. Note that the procedures for configuring DNS are different for IPv4 and IPv6.
Page 64 Setting Up [DHCP Option Settings] [Acquire Host Name] Select the check box to enable Option 12 to obtain the host name from the DHCP server. [DNS Dynamic Update] Select the check box to enable Option 81 to dynamically update the DNS records through the DHCP server.
Page 65 Setting Up [mDNS Settings] [Use mDNS] Adopted by Bonjour, mDNS (multicast DNS) is a protocol for associating a host name with an IP address without using DNS. Select the check box to enable mDNS and enter the mDNS name in the [mDNS Name] text box.
Page 66 Setting Up Enter alphanumeric characters for the name of the domain the machine belongs to, such as "example.com." [DNS Dynamic Update] Select the check box to dynamically update the DNS records whenever the machine's IP address is changed. To specify the type(s) of addresses you want to register to the DNS server, select the check box for [Register Manual Address], [Register Stateful Address], or [Register Stateless Address].
Page 67: Configuring Smb
Setting Up Configuring SMB 19YU-014 Server Message Block (SMB) is a protocol for sharing resources, such as files and printers, with more than one device in a network. The machine uses SMB to store scanned documents into a shared folder. Depending on your network, you may have to set the NetBIOS name and workgroup name.
Page 68 Setting Up [NetBIOS Name] Enter alphanumeric characters for the NetBIOS name of the machine. [Workgroup Name] Enter alphanumeric characters for the name of the workgroup that the machine belongs to. ● NetBIOS names or workgroup names that start with an asterisk ( ) cannot be registered to a WINS server.
Page 69: Configuring Wins
Setting Up Configuring WINS 19YU-015 Windows Internet Name Service (WINS) is a name resolution service that associates a NetBIOS name (a computer or printer name in an SMB network) with an IP address. To enable WINS, the WINS server must be specified. ●...
Page 70 Setting Up ● If the IP address of the WINS server is obtained from a DHCP server, the obtained IP address overrides the IP address entered in the [WINS Server Address] text box. Click [OK]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Selecting settings from the operation panel ●...
Page 71: Registering Ldap Servers
Setting Up Registering LDAP Servers 19YU-016 If an LDAP server is implemented in the network, you can search the server for fax numbers or e-mail addresses, and then specify them as destinations or register them in the Address Book. Note also that if send function authentication ( LDAP Server Authentication(P.
Page 72 Setting Up [Server Name] Enter the name to be assigned to the LDAP server. [Server Address] Enter the IP address of the LDAP server or enter alphanumeric characters for the host name of the server (example: ldap.example.com). [Server Address] and DNS ●...
Page 73 Setting Up Specify how long the machine searches. [Login Information] Select [Do Not Use], [Use], or [Use (Security Authentication)] depending on the type of authentication implemented by the LDAP server. When [Use] or [Use (Security Authentication)] is selected, the user name and password must be specified.
Page 74 Setting Up [Server Name] Enter the name to be assigned to the LDAP server. [Server Address] Enter the IP address of the LDAP server or enter alphanumeric characters for the host name of the server (example: ldap.example.com). [Server Address] and DNS ●...
Page 75 Setting Up [User Name Attribute] Enter the attribute name, to be compared with a user name entered during authentication, of alphanumeric characters (Example: "sAMAccountName"). ● Not required if [Use (Security Authentication)] is selected in [Login Information]. [E-Mail Address Attribute] Enter the attribute name, to be used for obtaining an e-mail address from the authentication server, of alphanumeric characters (Example: "mail").
Page 76: Monitoring And Controlling The Machine With Snmp
Setting Up Monitoring and Controlling the Machine with SNMP 19YU-017 Simple Network Management Protocol (SNMP) is a protocol for monitoring and controlling communication devices in a network by using Management Information Base (MIB). The machine supports SNMPv1 and security-enhanced SNMPv3. You can check the status of the machine from a computer when you print documents or use the Remote UI. You can enable either SNMPv1 or SNMPv3, or both at the same time.
Page 77 Permits only viewing the values of MIB objects. [Use Dedicated Community] Dedicated Community is a preset community, intended exclusively for Administrators using Canon software, such as iW Management Console. Select the check box to use Dedicated Community, and specify [MIB Access Permission].
Page 78 Setting Up [Use SNMPv3] Select the check box to enable SNMPv3. You can specify the rest of SNMPv3 settings only when this check box is selected. [Enable User] Select the check box to enable [User Settings 1]/[User Settings 2]/[User Settings 3]. To disable user settings, clear the corresponding check box.
Page 79 Setting Up ● With SNMP, the printer management information, such as printing protocols and printer ports, can be monitored and obtained regularly from a computer on the network. [Acquire Printer Management Information from Host] Select the check box to enable monitoring of the printer management information of the machine via SNMP. To disable monitoring of the printer management information, clear the check box.
Page 80: Other Network Settings
Setting Up Other Network Settings 19YU-018 Configure the following items according to your network environment. Configuring FTP PASV Mode(P. 71) Configuring SNTP(P. 71) Monitoring the Machine from the Device Management Systems(P. 72) Configuring FTP PASV Mode PASV is an FTP communication mode used for file transfer. To connect to an FTP server through a firewall, you must use PASV mode.
Page 81 Setting Up Select the [Use SNTP] check box and specify the required settings. [Use SNTP] Select the check box to use SNTP for synchronization. If you do not want to use SNTP, clear the check box. [NTP Server Name] Enter the IP address of the NTP or the SNTP server. If DNS is available on the network, you can enter a host name (or FQDN) of alphanumeric characters instead (example: ntp.example.com).
Page 82 Remote UI. This section also describes the procedure to configure settings for communication between the machine and plug-ins for iW Management Console. For more information about iW Management Console, contact your local authorized Canon dealer. To use iW Management Console plug-ins ●...
Page 83 Setting Up ● To change the port number for multicast discovery, see Changing Port Numbers(P. 385) . [Scope Name] To include the machine into a specific scope, enter alphanumeric characters for the scope name. Click [OK]. Notifying a device management software of the power status of the machine Select [Sleep Mode Notification Settings] [Edit].
Page 84 Setting Up <Menu> <Preferences> <Network> <Device Settings Management> <On>...
Page 85: Installing Drivers
You can download drivers and software you are going to use from the Canon website (http:// www.canon.com/). ● When new versions of drivers and software become available, they will be uploaded to the Canon website. You can download them as necessary after checking their system requirements. ●...
Page 86: Configuring Initial Settings For Fax Functions
Setting Up Configuring Initial Settings for Fax Functions 19YU-01A Follow steps 1 to 4 described below to configure the fax settings. First, determine which receive mode best suits your intended use, and then follow the on-screen instructions to configure the settings. For more information about a particular step, click on the link to go to the corresponding section.
Page 87: Deciding Which Fax Receive Mode To Use
Setting Up Deciding Which Fax Receive Mode to Use 19YU-01C Before configuring the fax settings, determine which receive mode best suits your intended use. Intended use Receive mode Use fax only/Never use telephone <Auto> This setting is for when you want to use the machine exclusively for receiving faxes, and you do not want to use the telephone.
Page 88: Registering The Fax Number And Unit Name
Setting Up Registering the Fax Number and Unit Name 19YU-01E Register the fax number and unit name of your machine. This information is printed at the top of each page sent from the machine. Select <Menu> in the Home screen. Home Screen(P.
Page 89: Selecting The Receive Mode
Setting Up Selecting the Receive Mode 19YU-01F Select the receive mode that suits your intended use beforehand ( Deciding Which Fax Receive Mode to Use(P. 78) ). Select <Next>. Select the receive mode. ● Select <Yes> or <No> to select the receive mode for the operations you intend to carry out. ●...
Page 90: Connecting The Telephone Line
Setting Up Connecting the Telephone Line 19YU-01H Connect the telephone line to the machine. Connect the telephone line to the machine. ● Connect the telephone cable to the telephone line jack on the machine ( ) and the telephone line jack on the wall.
Page 91: Configuring Scan Settings
Setting Up Configuring Scan Settings 19YU-01J To send scanned originals directly by e-mail or I-Fax or save them to shared folders or FTP server, you need to configure the network. Set the necessary configuration depending on your purpose and network environment. Saving to a Computer Preparing to Use the Machine as a Scanner(P.
Page 92: Preparing To Use The Machine As A Scanner
Setting Up Preparing to Use the Machine as a Scanner 19YU-01K To use this machine as a scanner, you must complete preparations in advance, including installation of software to a computer. For more information, see the manuals for the relevant drivers on the online manual website. In Windows, when connecting this machine to a computer via a wireless or wired LAN, you need to register this machine in "MF Network Scanner Selector"...
Page 93: Procedure For Setting To Send E-Mail/Send And Receive I-Fax
Setting Up Procedure for Setting to Send E-Mail/Send and Receive I-Fax 19YU-01L Before configuring the machine for scanning to e-mail, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN(P. 16) Connecting to a Wired LAN(P.
Page 94: Configuring E-Mail/I-Fax Communication Settings
Setting Up Configuring E-Mail/I-Fax Communication Settings 19YU-01S Use the Remote UI to configure the detailed send and receive settings, such as the settings for using the machine to send and receive I-Faxes and the settings for POP authentication and encryption of communication before you send e- mail or I-Faxes.
Page 95 Setting Up Specify the settings required for I-Fax reception [POP RX] Select the check box to receive I-Faxes. [POP Interval] This sets the interval (in minutes) used for automatically connecting to the POP3 server. If there are any I-Fax documents on the server, they are automatically received and printed. To disable automatic reception ●...
Page 96 Setting Up [Use SMTP Authentication (SMTP AUTH)] To enable authentication on the SMTP server, select the check box and enter alphanumeric characters in the [User Name] text box. [Set/Change Password] To specify or change the password, enter alphanumeric characters in the [Password] text box. Configuring encrypted communication You can configure encryption of communication with an SMTP or POP3 server.
Page 97 Setting Up ● Depending on the network you are using, you may need to change the SMTP or POP3 port setting ( Changing Port Numbers(P. 385) ). For more information, contact your Internet service provider or Network Administrator. LINKS Procedure for Setting to Send E-Mail/Send and Receive I-Fax(P. 84) Specifying E-Mail Settings(P.
Page 98: Procedure For Setting A Shared Folder As A Save Location
Setting Up Procedure for Setting a Shared Folder as a Save Location 19YU-01U Before configuring the machine for scanning to shared folders, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN(P. 16) Connecting to a Wired LAN(P.
Page 99: Procedure For Setting A Ftp Server As A Save Location
Setting Up Procedure for Setting a FTP Server as a Save Location 19YU-01X Before configuring the machine for scanning to FTP Server, check the setup flow shown below. Make sure that the machine and the computer are correctly connected. Connecting to a Wireless LAN(P. 16) Connecting to a Wired LAN(P.
Page 100 Basic Operations Basic Operations Basic Operations ............................... 93 ........................... 96 Parts and Their Functions ............................... 97 Front Side ..............................101 Back Side ................................. 102 Interior ................................103 Feeder ............................105 Multi-Purpose Tray ............................... 106 Paper Drawer ............................108 Operation Panel ...........................
Page 101 Basic Operations ........................168 Customizing the Home Screen ......................171 Registering Frequently Used Settings ....................173 Changing the Default Settings for Functions ..............................175 Setting Sounds ............................177 Entering Sleep Mode ..........................179 Setting Auto Shutdown Time ..........................180 Registering Destinations ....................
Page 102: Basic Operations
Basic Operations Basic Operations 19YU-01Y This chapter describes basic operations, such as how to use the operation panel or how to load the paper, that are frequently performed to use the functions of the machine. ◼ Parts and Their Functions This section describes the exterior and interior parts of the machine and their functions, as well as how to use the keys on the operation panel and how to view the display.
Page 103 Basic Operations ◼ Placing Originals This section describes how to place originals on the platen glass and in the feeder. Placing Originals(P. 128) ◼ Loading Paper This section describes how to load the paper into the paper drawer and multi-purpose tray. Loading Paper(P.
Page 104: Registering Destinations
Basic Operations ◼ Setting Sounds This section describes how to adjust the volume of various machine sounds, such as those produced when fax sending is complete or when an error occurs. Setting Sounds(P. 175) ◼ Entering Sleep Mode This section describes how to set the sleep mode. Entering Sleep Mode(P.
Page 105: Parts And Their Functions
Basic Operations Parts and Their Functions 19YU-020 This section describes the parts of the machine (exterior, front and back side, and interior) and how they function. In addition to describing the parts of the machine used for such basic operations as placing originals, loading paper, and replacing the toner cartridges, this section also describes the keys on the operation panel and display.
Page 106: Front Side
Basic Operations Front Side 19YU-021 Operation panel The operation panel consists of keys such as Home key, Stop key, a display, and status indicators. You can perform all the operations and specify settings from the operation panel. Operation Panel(P. 108) Basic Screens(P.
Page 107: Power Switch
Basic Operations ● The feeder is optional for imageRUNNER C3025. USB port (Front-right side of the machine) You can connect devices such as a USB memory device to the machine. Connecting a USB Memory Device(P. 99) ● Memory media that does not meet the USB specification is not supported. Some types of memory media may not be able to save data correctly.
Page 108: Paper Drawer 1
Basic Operations Paper drawer 1 Load the type of paper that you frequently use. Paper Drawer(P. 106) Paper drawer 2 Load the type of paper that you frequently use. You can load paper that cannot be loaded in the paper drawer 1, such as A3 size paper.
Page 109 Basic Operations ● The machine supports FAT16/FAT32 format memory media. ● Make sure that the memory media is oriented properly when connecting it to the machine. If it is not connected properly, it may cause the memory media or machine to malfunction. Be sure to check before using memory media ●...
Page 110: Back Side
Basic Operations Back Side 19YU-022 Telephone line jack Connect a telephone cable when connecting the machine to a telephone line. Connecting the Telephone Line(P. 81) External telephone jack Connect your telephone or answering machine. Connecting the Telephone Line(P. 81) USB port (Back side of the machine) Use this port to connect devices such as a third-party USB keyboard.
Page 111: Interior
Basic Operations Interior 19YU-023 Dust Proof Glass Cleaner Use this cleaner when cleaning the dust proof glass. Drum unit The unit that sets toner onto paper. Replacing the Drum Unit(P. 607) Toner cartridge Replace the toner cartridge when the toner runs out. Replacing the Toner Cartridge(P.
Page 112: Feeder
Basic Operations Feeder 19YU-024 This section describes the name and use of each part of the feeder. ● The feeder is optional for imageRUNNER C3025. Original set indicator Lights up when originals are placed in the original supply tray. Feeder cover Open this cover when removing paper jammed in the feeder.
Page 113 Basic Operations Original stopper Lightly holds down originals so that they are output neatly. You do not need to manually adjust its position. Original output tray Scanned originals are output here. Original output indicator To prevent originals from being left in the original output tray, this indicator lights while the originals are being output, and blinks for a while after all the originals have been output.
Page 114: Multi-Purpose Tray
Basic Operations Multi-Purpose Tray 19YU-025 Use the multi-purpose tray when you want to print on a type of paper that is not loaded in the paper drawer, such as labels. Paper guides Adjust the paper guides to exactly the width of the loaded paper to ensure that paper is fed straight into the machine.
Page 115: Paper Drawer
Basic Operations Paper Drawer 19YU-026 Paper Drawer 1 Paper guide (Left guide) Press the top part of the left guide and slide it. Paper guide (Front guide) Press the top part of the front guide and slide it. Paper Drawer 2 Paper guide (Left guide) Press the top part of the left guide and slide it.
Page 116 Basic Operations LINKS Loading Paper in the Paper Drawer(P. 135) Optional Equipment(P. 742)
Page 117: Operation Panel
Basic Operations Operation Panel 19YU-027 This section describes about names and uses of the keys on the operation panel. Display You can view the progress of the machine and error statuses. The display is also a touch panel, so you can specify settings by touching the screen directly.
Page 118: Stop Key
Basic Operations Stop key Press to cancel printing and other operations. LINKS Basic Operation(P. 121)
Page 119: Turning On The Machine
Basic Operations Turning ON the Machine 19YU-028 This section describes how to turn ON the machine. Make sure that the power plug is firmly inserted into the power outlet. Open the power switch cover and press the power switch toward " ".
Page 120: Turning Off The Machine
Basic Operations Turning OFF the Machine 19YU-029 This section describes how to turn OFF the machine. Check the machine's operation status before turning it OFF ● Do not turn OFF the machine while using the Fax/I-fax function. I-fax or fax documents cannot be sent or received when the machine is turned OFF.
Page 121: Powering Off At A Fixed Time
Basic Operations Powering OFF at a Fixed Time 19YU-0FL You can make a setting so that the power is automatically tuned OFF at a specified time on each day of the week. This allows you to avoid useless power consumption that may occur due to failure to turn OFF the power. By default, this function is disabled.
Page 122 Basic Operations Enter the desired time to turn OFF the power. For any day of the week, leaving the time field blank means that the auto shutdown function is disabled for that day. Click [OK]. If the power is not turned OFF automatically at the specified time ●...
Page 123: Using The Operation Panel
Basic Operations Using the Operation Panel 19YU-02A You can use the display and keys of the operation panel to configure machine settings or operate functions. This section describes basic usage of the display and keys. Basic Screens(P. 115) Basic Operation(P. 121) Entering Text(P.
Page 124: Basic Screens
Basic Operations Basic Screens 19YU-02C The Home screen or settings screen appears on the display, allowing you to initiate functions such as copying or scanning. You can also use the display to check information such as error messages and the machine's operation status.
Page 125: Home Screen
Basic Operations Home Screen 19YU-02E The Home screen is displayed when the power is turned ON or by pressing on the operation panel. Use this screen to specify settings for and register functions. Change page Use this to view another page in the Home screen. You can also flick sideways to change pages.
Page 126 Basic Operations <Secure Print> Use this function to print a secure document. Printing a Document Secured by a PIN (Secure Print)(P. 268) <Menu> <Function Settings>, <Preferences>, and many other machine settings start from this button. Setting Menu List(P. 449) <Address Book> Use this to register or edit the destinations for e-mails and faxes.
Page 127: Status Monitor> Screen
Basic Operations <Status Monitor> Screen 19YU-02F When you select <Status Monitor>, a screen appears in which you can check the progress of documents as well as the status of the machine (amount remaining in the toner cartridges, etc.) and network settings such as the machine's IP address.
Page 128: Network Information
Basic Operations <Network Information> Displays the network settings such as the IP address of the machine and status such as the condition of wireless LAN communications. Viewing Network Settings(P. 36) <Rmv. Mem. Media> Used to safely remove a USB memory device. This is only displayed when a USB memory device is connected to the machine.
Page 129: Message Display
Basic Operations Message Display 19YU-02H Messages are displayed on the screen in situations such as when paper runs out or when the expiration of the toner cartridge lifetime is reached. Countermeasures for Each Message(P. 653) When an Error Occurs In some cases when an error occurs, instructions on how to respond to the error are displayed. Follow the on- screen instructions to solve the problem.
Page 130: Basic Operation
Basic Operations Basic Operation 19YU-02J The display is a touch panel, allowing you to operate directly on the screen. Avoid the following actions. ● The display may misfunction or be damaged. - Pressing forcefully - Pressing with pointed objects (fingernails, ballpoint pen, pencil, etc.) - Operating with wet/soiled hands - Operating the display while an object is placed on it ●...
Page 131 Basic Operations If an item is mistakenly touched ● Slide your finger away then release it from the screen to cancel the selection. To return to the previous screen ● to return to the previous screen. ◼ Scrolling the Screen The scroll bar appears on the screen when there is still information that is undisplayed.
Page 132 Basic Operations ● You can change a variety of display-related settings, such as the display language: <Display Settings>(P. 451) ● To change the screen that is automatically displayed when the machine remains idle for a specified length of time: <Function After Auto Reset>(P. 458) ●...
Page 133: Entering Text
Basic Operations Entering Text 19YU-02K When entering text or a number, use the keyboard displayed on the screen. The numeric keys are displayed on the screen to enter only numbers. Switching the Type of Text Tap <a1/#> to switch the type of text that is entered. ●...
Page 134 Basic Operations Value range ● Values in ( ) displayed in the entry box are the enterable value range. When buttons other than the numeric keys are displayed: ● When <+> / <-> or are displayed, you can tap the buttons and increase or decrease the numeric value or move the cursor.
Page 135: Logging In To The Machine
Basic Operations Logging in to the Machine 19YU-02L If Department ID Management is enabled or System Manager IDs are enabled, you must log in before using the machine. You also need to log in if use of the fax and scan functions is restricted. ●...
Page 136 Basic Operations Logging in to Authorized Send If the Send function authorization setting ( LDAP Server Authentication(P. 372) ) is enabled, the Authorized Send login screen appears when the fax or scan function is used. Enter your user name. Select <User Name>. Enter your user name using the numeric keys.
Page 137: Placing Originals
Basic Operations Placing Originals 19YU-02R Place originals on the platen glass or in the feeder. Use the platen glass when scanning thick or bound documents such as books. You can load two or more sheets of originals in the feeder so that they can be scanned continuously. For information on loadable sizes, etc., see Main Unit(P.
Page 138: Placing Originals On The Platen Glass
Basic Operations To scan tracing paper or transparencies ● To scan transparent originals (for example, tracing paper or transparencies), place them on the platen glass and cover them with plain white paper. Placing Originals on the Platen Glass Open the feeder or the platen cover. ●...
Page 139: Placing Originals In The Feeder
Basic Operations Gently close the feeder or the platen cover. ➠ The original is ready for scanning. ● When scanning is complete, remove the original from the platen glass. Placing Originals in the Feeder Spread the slide guides apart. ● Move the slide guides outward until they are slightly farther apart than the actual width of the original.
Page 140 Basic Operations ● Make sure that the original stack does not exceed the load limit lines ( ). If you place originals that exceed the limit, they may not be scanned or may cause a paper jam. ● Always smooth out any folds in your originals before placing them into the feeder. If the original is folded, an error screen may be displayed because the size of originals cannot be detected correctly.
Page 141 Basic Operations While originals are being scanned ● Do not add or remove originals. When scanning is complete ● Remove the scanned originals from the original output tray to prevent paper jams. To prevent originals from being left in the original output tray, the original output indicator lights while the originals are being output, and blinks for a while after all the originals have been output.
Page 142: Loading Paper
Basic Operations Loading Paper 19YU-02S You can load the paper into the paper drawer or multi-purpose tray. Load the paper you usually use into the paper drawer. The paper drawer is convenient when using large amounts of paper. Use the multi-purpose tray when you temporarily use size or type of paper that is not loaded in the paper drawer.
Page 143 Basic Operations ● Keep the paper wrapped in its original package to protect the paper from moisture or dryness. ● Do not store the paper in such a way that may cause it to curl or fold. ● Do not store the paper vertically or stack too much paper. ●...
Page 144: Basic Paper Loading Method
Basic Operations Basic Paper Loading Method 19YU-02W This section describes the method for loading paper that is used relatively frequently such as plain paper or recycled paper. Load the paper you usually use into the paper drawer. Use the multi-purpose tray when you temporarily use a size or type of paper that is not loaded in the paper drawer.
Page 145 Basic Operations ● Slide the guides until they click into place. If the left guide and front guide are not aligned correctly, the paper size will not correctly appear on the touch panel display. It is also necessary to adjust the guides correctly to avoid causing a paper jam, dirty prints, or making the inside of the machine dirty.
Page 146 Basic Operations ● Make sure that there is enough air between each sheet of paper. Load the paper. Make sure that the paper size setting of the paper drawer matches the size of the paper to load in the paper drawer. Load the paper stack with the print side face up, and against the side wall of the paper drawer.
Page 147 Basic Operations When changing the paper size and type ● If you load a different type of paper into the machine, make sure to change the settings. If you do not change the settings, the machine cannot print properly. Specifying Paper Size and Type in the Paper Drawer(P.
Page 148 Basic Operations ● Fan the paper stack well, and tap it on a flat surface to align the edges. ● Fan all four sides of the paper stack well. ● Make sure that there is enough air between each sheet of paper. ●...
Page 149: Loading Transparencies
Basic Operations ● If you load free size paper, or if the displayed size or type is different from the actual paper that is loaded, see Specifying Paper Size and Type in the Multi-Purpose Tray(P. 156) . ● A paper jam or other printing problems may occur if the size and type of paper specified in the printer driver do not match those of the actual paper loaded in the multi-purpose tray.
Page 150: Loading Envelopes
Basic Operations Loading Envelopes 19YU-02Y Load envelopes in the paper drawer or the multi-purpose tray. Make sure to flatten any curls on envelopes before loading them. Also pay attention to the orientation of envelopes and which side should be face up. Before Loading Envelopes(P.
Page 151 Basic Operations ● Repeat this step five times for each set of five envelopes. Smooth the envelopes out, and remove any air inside them. ● Place the envelopes on a flat surface, and move your hands in the direction of the arrows to remove the air inside the envelopes.
Page 152 Basic Operations Align the envelopes on a flat surface. ● Check that no envelopes are tucked underneath the flap of the envelope above or below them. Loading the Envelopes in the Paper Drawer Attach the Envelope Feeder Attachment to the paper drawer. Remove the Envelope Feeder Attachment A stored in paper drawer 2.
Page 153 Basic Operations ● When loading Kakugata 2, it is not necessary to attach the Envelope Feeder Attachment A. ● When not using the Envelope Feeder Attachment A, store it in the storage area of paper drawer 2. Adjust the position of the paper guides. Paper drawer 1 (ISO-C5) Paper drawer 2 Load the envelopes.
Page 154 Basic Operations Loading to paper drawer 2 Load the envelopes as indicated below, with the front side of the envelopes (the side without the glued areas) face up. Yougatanaga 3 Close the flaps, and load the envelopes so that their flaps are on the far side. Monarch, COM10 No.
Page 155 Basic Operations Loading Envelopes in the Multi-Purpose Tray Load the envelopes as shown in the following illustrations, with the front side of the envelopes (the side without the glued areas) face down (recommended). Yougatanaga 3 Close the flaps, and load the envelopes so that their flaps are on the far side. Nagagata 3, Kakugata 2 Load the envelopes so that their flaps are on the right side.
Page 156 Basic Operations If printing of envelopes loaded in normal orientation results in wrinkled printouts Perform loading as shown in the figure, and change the settings and the orientation of the original. Yougatanaga 3 Nagagata 3 ● To perform printing, display the print settings screen of the printer driver and change the paper orientation setting.
Page 157: Loading Preprinted Paper
Basic Operations Loading Preprinted Paper 19YU-030 When you load paper that has been preprinted with a logo, pay attention to the orientation of the paper regardless of whether you use the paper drawer or the multi-purpose tray. Load the paper properly so that printing is performed on the same side as the logo.
Page 158 Basic Operations Feeder (Landscape layout document of A3- Platen glass (Landscape layout document of A3-size) size) ● This section describes how to load preprinted paper with the proper orientation. For a description of the general procedure for loading paper in the paper drawer or multi-purpose tray, see Basic Paper Loading Method(P.
Page 159 Basic Operations Landscape orientation paper The printing results Loading Paper with Logos in the Multi-Purpose Tray The loading method varies depending on whether the orientation of the logo printed paper is portrait or landscape. Load the paper with the logo printed side (the side to print) face down, as shown in the following illustrations. When Loading A4-size Paper with Logos Portrait orientation paper The printing results...
Page 160 Basic Operations...
Page 161: Specifying Paper Size And Type
Basic Operations Specifying Paper Size and Type 19YU-031 You must specify the paper size and type settings to match the paper that is loaded. Make sure to change the paper settings when you load the paper that is different from the previously loaded paper. Specifying Paper Size and Type in the Paper Drawer(P.
Page 162: Specifying Paper Size And Type In The Paper Drawer
Basic Operations Specifying Paper Size and Type in the Paper Drawer 19YU-032 Select <Paper Settings> in the Home screen. Home Screen(P. 116) Check the paper size and type that is displayed. ● When loading standard size paper, the paper size is automatically detected. If both paper size and paper type are correct, the following operation is not necessary.
Page 163: When Loading Envelopes
Basic Operations When loading custom size paper Select <Custom Size>. Specify the length of the <X> side and <Y> side. ● Select <X> or <Y>, and enter the length of each side using the numeric keys. ● If you register the paper size you use frequently on buttons <S1> to <S3>, you can call them up with one touch.
Page 164 Basic Operations ● Attach the paper size label at the same height as the cassette number indicator, and approximately 5 mm to the left. * Approximately 5 mm LINKS Loading Paper in the Paper Drawer(P. 135) Limiting the Paper Sizes Displayed for the Multi-Purpose Tray(P. 163) Available Paper(P.
Page 165: Specifying Paper Size And Type In The Multi-Purpose Tray
Basic Operations Specifying Paper Size and Type in the Multi-Purpose Tray 19YU-033 The screen shown here is displayed when paper is loaded in the multi-purpose tray. Follow the on-screen instructions to specify settings that match the size and type of the loaded paper. If the screen shown above is not displayed when paper is loaded ●...
Page 166 Basic Operations When loading A4 or A5 size paper ● In the landscape orientation, select <A4> or <A5>. In the portrait orientation, select <A4R> or <A5R>. When loading custom size paper Select <Custom Size>. Specify the length of the <X> side and <Y> side. ●...
Page 167 Basic Operations Select paper type. 　 Select <Apply>. LINKS Loading Paper in the Multi-Purpose Tray(P. 138) Limiting the Paper Sizes Displayed for the Multi-Purpose Tray(P. 163) Available Paper(P. 718)
Page 168: Registering Default Paper Settings For The Multi-Purpose Tray
Basic Operations Registering Default Paper Settings for the Multi- Purpose Tray 19YU-034 You can register default paper settings for the multi-purpose tray. Registering default settings can save yourself the effort of having to specify the settings each time you load the same paper into the multi-purpose tray. ●...
Page 169 Basic Operations When loading A4 or A5 size paper ● In the landscape orientation, select <A4> or <A5>. In the portrait orientation, select <A4R> or <A5R>. When loading custom size paper Select <Custom Size>. Specify the length of the <X> side and <Y> side. ●...
Page 170 Basic Operations 　 LINKS Loading Paper in the Multi-Purpose Tray(P. 138) Limiting the Paper Sizes Displayed for the Multi-Purpose Tray(P. 163) Available Paper(P. 718)
Page 171: Registering A Custom Paper Size
Basic Operations Registering a Custom Paper Size 19YU-035 You can register up to three frequently used custom paper sizes. Select <Paper Settings> in the Home screen. Home Screen(P. 116) Select <Register Custom Paper>. Select the registration number. Deleting a setting ●...
Page 172: Limiting The Paper Sizes Displayed For The Multi-Purpose Tray
Basic Operations Limiting the Paper Sizes Displayed for the Multi- Purpose Tray 19YU-036 You can ensure that only frequently used paper sizes are shown in the <Frequently Used Sizes> tab of the screen for selecting the paper size setting. Select <Paper Settings> in the Home screen. Home Screen(P.
Page 173: Automatically Selecting An Appropriate Paper Source For Each Function
Basic Operations Automatically Selecting an Appropriate Paper Source for Each Function 19YU-0HJ Enable or disable the automatic paper source selection feature for each paper source. If this feature is set to <On>, the machine automatically selects a paper source that is loaded with paper of the appropriate size for each print job. Also, when the paper in the selected paper source runs out, this feature enables continuous printing by switching from that paper source to another that is loaded with the same paper size.
Page 174: Set The Automatic Detection Size Of The Paper Drawer
Basic Operations Set the Automatic Detection Size of the Paper Drawer 19YU-0F3 For each paper drawer, register the paper size to be detected automatically. This setting is useful when the size of the paper to be fed has been decided for each paper drawer. You can also set the paper size to be detected automatically for the multi-purpose tray.
Page 175: A5R_Stmtr Distinction Of Paper
Basic Operations A5R_STMTR Distinction of Paper 19YU-0F4 For each paper drawer, you can set the paper size to use for the operation when the paper loaded in that paper drawer is either A5R or STMTR. This item is effective when <All Sizes> is selected in <Ppr. Size Group for Auto Recog. in Drawer> ( Set the Automatic Detection Size of the Paper Drawer(P.
Page 176: Customizing The Display
Basic Operations Customizing the Display 19YU-037 In order to make the Home screen easier to use, you can customize. In addition, you can work more efficiently by registering your favorite settings to the Basic Features screen for each function. Customizing the Home Screen You can rearrange buttons that are displayed in the Home screen.
Page 177: Customizing The Home Screen
Basic Operations Customizing the Home Screen 19YU-038 You can add/delete shortcut buttons displayed in the Home screen according to your application or a preferred arrangement. You can also change the order that they are displayed in. Adding Buttons to the Home Screen(P. 168) Changing the Arrangement of Buttons(P.
Page 178 Basic Operations ● Clear the check box for the name of the button you want to remove and then select <Apply>. Once you remove a registered button, a space appears where the button was displayed in the Home screen. If necessary, delete the space.
Page 179 Basic Operations Select <Apply>. LINKS Basic Operation(P. 121)
Page 180: Registering Frequently Used Settings
Basic Operations Registering Frequently Used Settings 19YU-039 If you register your frequently used settings as "favorite settings," you can quickly call up the same settings every time you make copies, send a fax, or scan. In addition, if you register complicated settings as "favorite settings," you can quickly call them up for ease of operation.
Page 181 Basic Operations Select whether to register the settings as a shortcut button. ● If you select <Yes>, a message appears. Check the message and then select <OK>. The registered setting combination is added to the Home screen as a shortcut button. ●...
Page 182: Changing The Default Settings For Functions
Basic Operations Changing the Default Settings for Functions 19YU-03A The default settings are the settings that are displayed whenever you turn ON the machine, or when you select <Reset>. If you change these default settings to match the operations that you perform frequently, you can eliminate the need to specify the same settings every time you perform an action.
Page 183 Basic Operations <Menu> <Function Settings> <Send> <Scan and Send Settings> <E-Mail Settings> <Change Default Settings (E-Mail)> Select the setting Change the default value of the selected item <Apply> ◼ I-Fax For information about changeable setting items, see <I-Fax Settings>(P. 542) . <Menu>...
Page 184: Setting Sounds
Basic Operations Setting Sounds 19YU-03C The machine produces sounds in a variety of situations, such as when fax sending is complete or when a paper jam or error occurs. You can set the volume of each of these sounds individually. ◼...
Page 185 Basic Operations Setting Description Procedure <Entry Tone> Confirmation sound each time a key on the Select <On> (produce a tone) or operation panel or button on the display is <Off> (not produce a tone). pressed <Invalid Entry Tone> Sound produced when an invalid key operation is performed, such as when you enter a number outside the valid setting range...
Page 186: Entering Sleep Mode
Basic Operations Entering Sleep Mode 19YU-03E The sleep mode function reduces the amount of power consumed by the machine by disabling power flow to the operation panel. If no operations will be performed on the machine for a while, such as during a lunch break, you can save power simply by pressing on the operation panel.
Page 187 Basic Operations <Menu> <Preferences> <Timer/Energy Settings> <Auto Sleep Time> Set the amount of time that elapses before the machine automatically enters sleep mode <Apply> Changing the sleep mode setting to the specified time You can configure a setting so that the machine is placed into the sleep mode at the specified time. You can also configure a setting so that the sleep mode is released at the specified time.
Page 188: Setting Auto Shutdown Time
Basic Operations Setting Auto Shutdown Time 19YU-0F5 By enabling this setting, you can set the machine to automatically shut down. The machine automatically turns OFF after the specified period of idle time has elapsed since entering sleep mode. You can cut electric power consumption at night and on holidays if you forget to turn OFF the machine.
Page 189: Registering Destinations
Basic Operations Registering Destinations 19YU-03F You can register frequently used fax/scan destinations in the Address Book and easily select them when needed ( Registering Destinations in the Address Book(P. 182) ). Destinations can be searched alphabetically, from lists in the Address Book, or by entering three-digit numbers (coded dial numbers).
Page 190 Basic Operations Displays destinations for I-Faxes. < > Displays destinations for shared folders and FTP servers. Registration of destinations is performed from the computer. Registering Destinations from Remote UI(P. 437) < > Displays a list of destinations registered in Group Dial. ●...
Page 191: Registering Destinations In The Address Book
Basic Operations Registering Destinations in the Address Book 19YU-03H This section describes how to register destinations from the operation panel. You can also use the Remote UI to register destinations. Registering Destinations from Remote UI(P. 437) Select <Address Book> in the Home screen. Home Screen(P.
Page 192 Basic Operations Select conditions to display the search result. <Using All Conditions Below> Searches and displays the users that meet all the search criteria specified in steps 3 and 4. <Using Some Conditions Below> If users that meet even one of the criteria specified in steps 3 and 4 are found, displays all those users. Select <Start Search>.
Page 193 Basic Operations <ECM TX> If an error occurs in an image that is being sent, the error is checked and corrected to prevent an improper image from being sent when setting <On>. <TX Speed> If it takes time for transmissions to start, such as when there is a poor telephone connection, you can adjust the transmission start speed downward.
Page 194: Registering Multiple Destinations As A Group
Basic Operations Registering Multiple Destinations as a Group 19YU-03J You can select multiple destinations that have already been registered and register them together as a group. This section describes how to register a group from the operation panel. You can also use the Remote UI to register a group.
Page 195 Basic Operations Repeat steps 6 to 8 until you have registered all of the destinations that you want to register, and then select <Apply>. To view information about the destination ● Select the target destination, and select <Details>. To remove a destination from the group ●...
Page 196: Editing The Registered Destinations In The Address Book
Basic Operations Editing the Registered Destinations in the Address Book 19YU-03K You can change your settings, such as changing a registered fax number or name, changing the type of destination registered as a fax number to an e-mail destination, changing a coded dial number, and adding or deleting group destinations.
Page 197 Copying Copying Copying ................................189 ..........................191 Copy Basic Features Screen ............................193 Basic Copy Operations ............................199 Canceling Copies ......................200 Checking the Copying Status and Log ......................202 Enhancing and Adjusting Copy Quality ....................203 Selecting the Type of Original for Copying ....................
Page 198: Copying
Copying Copying 19YU-03L This chapter describes basic copy operations and various other useful functions, such as color balance adjustment and ID card copy. ◼ Using Basic Operations Copy Basic Features Screen(P. 191) Basic Copy Operations(P. 193) Canceling Copies(P. 199) Checking the Copying Status and Log(P. 200) ◼...
Page 199 Copying ◼ Using Useful Copy Functions Useful Copy Functions(P. 208) Copying Multiple Documents Copying a Facing Page Original Copying Different Size Originals onto One Sheet (N on 1)(P. 209) as Two Separate Pages(P. 210) Together (Different Size Originals) (P. 211) Finishing by Collating/ Finishing with the Making ID Card Copies(P.
Page 200: Copy Basic Features Screen
Copying Copy Basic Features Screen 19YU-03R When you select <Copy> in the Home screen, the Copy Basic Features screen appears. Current setting status and setting buttons The setting status, such as copy ratio, copy paper, and number of copies, are displayed. To copy correctly, be sure to check the settings displayed here.
Page 201 Copying <Start> Use this button to start copying.
Page 202: Basic Copy Operations
Copying Basic Copy Operations 19YU-03S This section describes the basic operation procedure used to copy an original. Place the original(s). Placing Originals(P. 128) Select <Copy> in the Home screen. Home Screen(P. 116) Select <Number of Copies> in the Copy Basic Features screen. Copy Basic Features Screen(P.
Page 203 Copying <Black & White> Copies in black (K) only, regardless of the color of the original. ● Originals with colors close to black, originals with light colors, or originals with small color areas may be detected as black and white originals, even if you set <Auto (Color/B&W)>. Adjusting Density Adjust the density of the scan if the text or images in an original are excessively light or dark.
Page 204 Copying 2-Sided Copying You can copy two pages of an original on both sides of the paper. You can also copy a 2-sided original on both sides of the paper, or on two separate pages. ● <2-Sided> may not be available with some sizes and types of paper. Available Paper(P.
Page 205: Preset Copy Ratio
Copying ● If you make a setting for <N on 1> after setting the copy ratio, the setting of reduction ratio in <N on 1> takes priority. <Copy Ratio> Select the copy ratio Preset copy ratio Select a copy ratio. Numeric keys You can set any copy ratio from 25 % to 400 % in 1 % increments.
Page 206 Copying Uses the paper that is loaded in the multi-purpose tray to make copies. Uses the paper that is loaded in the paper drawer (Drawer 1) of the machine to make copies. Uses the paper that is loaded in the paper drawer (Drawer 2) of the machine to make copies. Uses the paper that is loaded in the optional cassette feeding unit (Drawer 3, 4) to make copies.
Page 207 Copying ● If you always want to make copies with the same settings: Changing the Default Settings for Functions(P. 173) ● If you want to register a combination of settings to use when needed: Registering Frequently Used Settings(P. 171) LINKS Checking the Copying Status and Log(P.
Page 208: Canceling Copies
Copying Canceling Copies 19YU-03U If you want to cancel copying immediately after selecting <Start>, select <Cancel> on the screen or press on the operation panel. You can also cancel copying after checking the copy status. ◼ Select <Cancel> on the Screen That is Displayed While Copying ◼...
Page 209: Checking The Copying Status And Log
Copying Checking the Copying Status and Log 19YU-03W You can check the current copy statuses and the logs for copied documents. ● When <Display Job Log> is set to <Off>, you cannot check the copy job log. <Display Job Log>(P. 572) Useful in the Following Cases ●...
Page 210 Copying ➠ Displays detailed information about the document. When a three-digit number is shown in the case of <Error> ● This number represents an error code. Countermeasures for Each Error Code(P. 668) LINKS Basic Copy Operations(P. 193) Canceling Copies(P. 199)
Page 211: Enhancing And Adjusting Copy Quality
Copying Enhancing and Adjusting Copy Quality 19YU-03X You can improve the copy quality by specifying more detailed settings, such as adjusting the brightness, erasing unnecessary shadows, etc. Selecting the Type of Original for Adjusting Sharpness for Copying Erasing Dark Borders When Copying(P.
Page 212: Selecting The Type Of Original For Copying
Copying Selecting the Type of Original for Copying 19YU-03Y You can select the optical image quality for the copy depending on the original type, such as text-only documents, documents with charts and graphs, or magazine photos. <Copy> <Other Settings> <Original Type> Select the original type Suitable when copying originals that contain both text and photos, or originals that include <Text/Photo/Map>...
Page 213: Adjusting Sharpness For Copying (Sharpness)
Copying Adjusting Sharpness for Copying (Sharpness) 19YU-040 You can adjust sharpness of the copied image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. <Copy> <Other Settings> <Sharpness> Adjust the sharpness <Apply>...
Page 214: Erasing Dark Borders When Copying (Erase Frame)
Copying Erasing Dark Borders When Copying (Erase Frame) 19YU-041 When copying originals that are smaller than the output paper size, frame lines may appear around the edges in the copied image. When copying facing pages from thick book, dark borders may appear. <Erase Frame> enables you to erase these frame lines and dark borders.
Page 215 Copying LINKS Basic Copy Operations(P. 193)
Page 216: Adjusting The Color
Copying Adjusting the Color 19YU-042 Adjust the levels of yellow, magenta, cyan, or black. <Copy> <Other Settings> <Color Balance> Select the color, and adjust the color level <Apply> Example: If you want to make a copy with colors that more closely match the original Example: If you want to make a copy with brighter colors than the original ●...
Page 217: Useful Copy Functions
Copying Useful Copy Functions 19YU-043 In order to eliminate waste of paper, you can copy multiple sheets onto one page, or check the finish to prevent a miscopy. Also, there is a function to copy originals of different sizes together or to copy both sides of a card, etc. onto one page.
Page 218: Copying Multiple Documents Onto One Sheet (N On 1)
Copying Copying Multiple Documents onto One Sheet (N on 1) 19YU-044 You can reduce the size of a multiple-page original and arrange all pages on one side of the paper. You can save the number of sheets as the document can be copied on fewer pages than those of the original.
Page 219: Copying A Facing Page Original As Two Separate Pages
Copying Copying a Facing Page Original as Two Separate Pages 19YU-0F6 You can copy an original with two facing pages such as books and magazines into separate pages, dividing the left and right pages. You can make 2-sided copies as well by copying the right page onto the front side and the left page onto the back side.
Page 220: Copying Different Size Originals Together (Different Size Originals)
Copying Copying Different Size Originals Together (Different Size Originals) 19YU-0F7 You can place different size originals in the feeder and scan them at one time. You can eliminate the need to select paper and place the original again. ● You are limited to certain combinations of original sizes for scanning. Scanning with an improper combination may cause damage to the originals or paper jams.
Page 221: Finishing By Collating/Grouping
Copying Finishing by Collating/Grouping 19YU-045 When copying two copies or more from the feeder, you can select collating or grouping for the order of printouts. Select "Collate" to print in sequential page order. Select "Group" to print bundles of each page, as in 10 sheets for the first page, 10 sheets for the second page, and so forth.
Page 222 Copying <Copy> <Other Settings> <Finishing> <Collate (Page Order)> or <Group (Same Pages)> <Offset> <On> <Apply> ● An optional device is required to use the offset function. Optional Equipment(P. 742) ● Depending on the paper type, you cannot use finishing functions. Specifications(P.
Page 223: Finishing With The Stapler
Copying Finishing with the Stapler 19YU-0F9 You can bind each copy with the stapler after a collate or group output <Copy> <Other Settings> <Finishing> <Staple> Select <Next> Select how to staple. <Corner> To staple in one location in the corner of the page, select <Corner> for the staple position. <Double>...
Page 224: Making Id Card Copies
Copying Making ID Card Copies 19YU-046 You can use <ID Card Copy> to copy the front and back sides of a card onto the same side of a page. This function is useful when copying a driver's license or ID card. ●...
Page 225 Faxing Faxing Faxing ................................... 217 ..........................220 Fax Basic Features Screen ......................... 221 Basic Operations for Sending Faxes ..........................229 Canceling Sending Faxes ..............................230 Receiving Faxes ........................233 Useful Functions When Sending ..............234 Recalling Previously Used Settings for Sending (Recall Settings) ..................
Page 226: Faxing
Faxing Faxing 19YU-047 This chapter describes fax settings, basic fax operations and various other useful functions to suit your needs, such as PC Fax to send documents directly from computers, Address Book to specify destinations easily, and Forwarding to receive faxes even when you are out of the office. ●...
Page 227 Faxing ◼ Receiving According to Your Purposes Various Receiving Methods(P. 240) Saving Received Documents into the Machine (Memory Reception)(P. 241) ◼ Forwarding All the Received Documents Forwarding the Received Documents Automatically(P. 243) ◼ Sending Faxes Directly from Your Computer Sending Faxes from Your Computer (PC Fax)(P. 247)
Page 228 Faxing ◼ Sending and Receiving Faxes via the Internet Using Internet Fax (I-Fax)(P. 250)
Page 229: Fax Basic Features Screen
Faxing Fax Basic Features Screen 19YU-048 Selecting <Fax> in the Home screen displays the FAX Basic Features screen that appears when you sending faxes. <Enter Dest.> tab Select this tab to directly enter a destination. <Specify Destination> tab Select this tab to search for an LDAP server, enter a coded dial, or specify a destination using the recall settings.
Page 230: Basic Operations For Sending Faxes
Faxing Basic Operations for Sending Faxes 19YU-049 This section describes the basic operation procedure used to fax an original. ● You need to complete some procedures before using fax functions. Configuring Initial Settings for Fax Functions(P. 77) Place the original(s). Placing Originals(P.
Page 231 Faxing Select an index. Index(P. 180) Select the check box for the desired destination, and select <Apply>. ● If a destination is selected from <Address Book> in the Home screen, the Fax Basic Features screen can be displayed while the selected destination remains being specified. Specifying from Coded Dial Numbers Three-digit numbers (coded dial numbers) are assigned to addresses in the Address Book.
Page 232: Adding A Destination
Faxing shown.) Check the contents and if everything is correct, select <OK>. To specify a different destination, select <Cancel> and then re-enter the three-digit coded dial number. Displaying Destinations in Address Book(P. 415) Entering Destinations Directly For a destination that is not registered in the Address Book, specify it by entering a fax number. Enter the fax number in the <Enter Dest.>...
Page 233 Faxing Select conditions for user information to be searched. ● Name, fax numbers, e-mail addresses, organization names, and organization unit are available criteria for searching destinations. Enter the search target character string, and select <Apply>. ● On how to enter text, see Entering Text(P.
Page 234 Faxing ● To send faxes to multiple destinations at a time (sequential broadcast), repeat the appropriate steps to enter all destinations. ● You can also recall previously used destinations. Recalling Previously Used Settings for Sending (Recall Settings)(P. 234) To delete destinations If you specified multiple destinations, you can delete destinations as necessary.
Page 235: Adjusting Density
Faxing ◼ Adjusting Density Select <Density> in the <TX/RX Settings> tab Adjust the density <Apply> ◼ Adjusting Sharpness Select <Sharpness> in the <TX/RX Settings> tab Adjust the sharpness <Apply> Example: If you want to sharpen text and lines written in pencil Example: If you want to improve the appearance of magazine photos...
Page 236 Faxing Scanning 2-Sided Originals The machine can automatically scan the front and back sides of originals in the feeder. ● The machine cannot scan both sides of originals automatically when the originals are placed on the platen glass or when the machine is set to Manual Sending. Select <2-Sided Original>...
Page 237 Faxing Select <Start Sending>. ➠ The faxes are sent. ● If you always want to send faxes with the same settings: Changing the Default Settings for Functions(P. 173) ● If you want to register a combination of settings to use when needed: Registering Frequently Used Settings(P.
Page 238: Canceling Sending Faxes
Faxing Canceling Sending Faxes 19YU-04A If you want to cancel sending faxes immediately after selecting <Start>, select <Cancel> on the display or press the operation panel. You can also cancel sending faxes after checking the fax status. ◼ Select <Cancel> on the screen during fax transmission ◼...
Page 239: Receiving Faxes
Faxing Receiving Faxes 19YU-04C This section describes the methods for receiving faxes and how to set up the machine to receive faxes. You need to complete some procedures for using fax functions before specifying the receiving settings. Configuring Initial Settings for Fax Functions(P. 77) ◼...
Page 240 Faxing The answering machine activates, enabling the caller to leave a message. If you pick up the handset before the answering machine starts recording a message, you can talk with the caller. ● You need to connect your answering machine to the machine beforehand. ●...
Page 241 Faxing <Ring Start Time> Enables you to specify the duration during which the machine determines whether an incoming call is a fax or a telephone call. <Incoming Ring Time> Enables you to specify the duration during which an incoming call rings for a telephone call. <Action After Ring>...
Page 242: Useful Functions When Sending
Faxing Useful Functions When Sending 19YU-04E This section describes how to forward a fax again to a previously specified destination, how to send a fax after a phone call, and how to save a copy of a fax document. Recalling Previously Used Sending a Fax after a Phone Call Saving a Copy of a Sent Settings for Sending (Recall...
Page 243: Recalling Previously Used Settings For Sending (Recall Settings)
Faxing Recalling Previously Used Settings for Sending (Recall Settings) 19YU-04F You can recall the destinations specified in the past. When you specify a previously used destination, the machine also sets the same fax settings such as density you used the last time you sent documents to that destination. ●...
Page 244 Faxing ➠ The selected destination and the fax settings used at the time are specified. You can also change the settings before sending. To delete destinations When you transmitted to multiple destinations, you can delete destinations as necessary. Select <Confirm Destination>. Select the check box for the destination to be deleted, and select <Remove from Dest.>.
Page 245 Faxing Select <Start Sending>. ➠ The faxes are sent. LINKS Basic Operations for Sending Faxes(P. 221)
Page 246: Sending A Fax After A Phone Call (Manual Sending)
Faxing Sending a Fax after a Phone Call (Manual Sending) 19YU-04H You can send faxes manually at the end of a phone conversation. When you hear a beep over the phone, it means the recipient is trying to receive your faxes. Select <Start>...
Page 247 Faxing LINKS Basic Operations for Sending Faxes(P. 221) Canceling Sending Faxes(P. 229) Checking Status and Log for Sent and Received Documents(P. 245)
Page 248: Saving A Copy Of A Sent Original
Faxing Saving a Copy of a Sent Original 19YU-04J In addition to the address specified when the fax is sent, you can also send faxed documents to a preset storage address for archiving. This is useful for keeping a log of what has been sent.
Page 249: Various Receiving Methods
Faxing Various Receiving Methods 19YU-04K You can store received faxes in the machine's memory without printing them. You can reduce fax paper waste by checking the detailed information of fax documents and only printing necessary documents. Saving Received Documents into the Machine (Memory Reception)(P. 241)
Page 250: Saving Received Documents Into The Machine (Memory Reception)
Faxing Saving Received Documents into the Machine (Memory Reception) 19YU-04L You can store received faxes into memory of the machine, and then print them later. This feature can prevent unauthorized persons from seeing confidential documents unintentionally. Storing Documents into Memory(P. 241) Printing Documents in Memory(P.
Page 251 Faxing <Menu> <Function Settings> <Receive/Forward> <Common Settings> <Set Fax/I-Fax Inbox> <Fax Memory Lock Settings> Select <Off> in <Use Memory Lock> <Apply> Checking/Forwarding/Deleting Documents in Memory You can check an outline of each document stored in memory, including sender fax numbers and number of pages sent.
Page 252: Forwarding The Received Documents Automatically
Faxing Forwarding the Received Documents Automatically 19YU-04R The machine can forward all the received documents to specified destinations. Even if you are out of the office, you can receive fax information anytime, anywhere. Specifying Settings for Documents to be Forwarded Automatically(P. 243) Printing Documents to be Forwarded(P.
Page 253 Faxing Select <Fax Forwarding Errors>. Select the document you want to check/resend/delete. ➠ Displays detailed information about the document. ● To print the checked document, select <Print> <Yes>. ● To resend the checked document, select <Forward>, select the check box for the target destination, and then select <Apply>.
Page 254: Checking Status And Log For Sent And Received Documents
Faxing Checking Status and Log for Sent and Received Documents 19YU-04S The statuses and communication logs for sent and received fax and I-Fax documents can be checked separately for sending and receiving. ● When <Display Job Log> is set to <Off>, you cannot check the communication logs. <Display Job Log>(P.
Page 255 Faxing When a three-digit number is shown in the case of <Error> ● This number represents an error code. Countermeasures for Each Error Code(P. 668) LINKS Basic Operations for Sending Faxes(P. 221) Canceling Sending Faxes(P. 229) Receiving Faxes(P. 230) Sending I-Faxes(P. 251) Receiving I-Faxes(P.
Page 256: Sending Faxes From Your Computer (Pc Fax)
Faxing Sending Faxes from Your Computer (PC Fax) 19YU-04U You can send fax documents created on your computer application directly from your computer. This feature eliminates the need to print documents for faxing and saves paper. You need to specify the basic fax settings ( Configuring Initial Settings for Fax Functions(P.
Page 257: Sending Pc Faxes
Faxing Sending PC Faxes 19YU-04W ● When <Allow Fax Driver TX> is set to <Off> on the machine, you cannot send faxes from computers. Restricting Fax Sending from a Computer(P. 417) ● You need to enable Department ID Management on the fax driver you are using if Department ID Management is enabled on the machine.
Page 258 Faxing Repeat steps 2 and 3 to add concurrent destinations. ● You can also add a destination by clicking [Add Next Destination] in step 3. ● If you need to specify a number to dial an outside line, select [Detailed Settings] [Add Outside Dialing Prefix to G3/G4/IP Fax Number] and enter the number in [Outside Dialing Prefix].
Page 259: Using Internet Fax (I-Fax)
Faxing Using Internet Fax (I-Fax) 19YU-04X The Internet Fax (I-Fax) function allows you to send and receive faxes over the Internet. Originals are sent attached as TIFF images files to e-mail. Since a telephone connection is not used, you can send faxes to distant locations and send documents with many pages without worrying about communications charges.
Page 260: Sending I-Faxes
Faxing Sending I-Faxes 19YU-04Y To send a fax to a computer or another I-Fax-compatible device, specify an e-mail address instead of a fax number as the destination. If you send an I-Fax to a computer, it is sent as an e-mail attachment in TIFF format. And in the same way as when you send e-mail to a computer, you can specify multiple destinations and specify Cc and Bcc destinations.
Page 261 Faxing Select the check box for the desired destination, and select <Apply>. ● If a destination is selected from <Address Book> in the Home screen, the Basic Features screen for I-Fax sending can be displayed while the selected destination remains being specified. Specifying from Coded Dial Numbers Three-digit numbers (coded dial numbers) are assigned to addresses in the Address Book.
Page 262 Faxing ● When <Confirm When Coded Dial TX> is set to <On>, a screen is displayed that shows the destination and the name for the number. (For Group Dial, the destination name and the number of destinations are shown.) Check the contents and if everything is correct, select <OK>. To specify a different destination, select <Cancel>...
Page 263 Faxing Enter the search target character string, and select <Apply>. ● On how to enter text, see Entering Text(P. 124) . ● To specify multiple search criteria, repeat steps 3 and 4. Select <Search Method>. Select conditions to display the search result. <Using All Conditions Below>...
Page 264 Faxing ● If you selected <LDAP Server> or <Specify Myself as Destination>, the destination is specified in the <To> field. ● <Cc> and <Bcc> addresses can only be selected using <Address Book> or <Coded Dial>. To delete destinations If you specified multiple destinations, you can delete destinations as necessary. Select <Confirm Destination>.
Page 265 Faxing Address Book, and specify it. If the destination has not been registered in the Address Book, see Registering Destinations(P. 180) . Select <Reply To> in the <Send Settings> tab. Select <Specify from Address Book>. Select the check box for the desired reply-to address, and select <Apply>. ●...
Page 266 Faxing Click [Settings/Registration] on the Portal page. Remote UI Screen(P. 428) Select [TX Settings] [Network Settings - E-Mail/I-Fax Settings]. Click [Clear] in [Clear Mail Box]. Read the message that is displayed, and click [OK]. ➠ E-mail is deleted from the mailbox. ●...
Page 267: Receiving I-Faxes
Faxing Receiving I-Faxes 19YU-050 ◼ When an I-Fax Arrives When an I-Fax arrives, the Data indicator on the operation panel blinks. After the I-Fax is completely received, the document is printed out automatically and the indicator goes out. ● To cancel reception, select <Status Monitor> <RX Job>...
Page 268 Printing Printing Printing ................................260 ..........................261 Printing from a Computer ............................263 Canceling Prints ......................265 Checking the Printing Status and Log ..........................267 Various Printing Methods ................... 268 Printing a Document Secured by a PIN (Secure Print) ........................269 Printing via Secure Print .................
Page 269: Printing
Printing Printing 19YU-051 There are many ways to use the machine as a printer. You can print documents on your computer by using the printer driver or print image files from a USB memory device. Make full use of the print functions to suit your needs. ◼...
Page 270: Printing From A Computer
Printing Printing from a Computer 19YU-052 You can print a document made with an application on your computer by using the printer driver. There are useful settings on the printer driver, such as enlarging/reducing and 2-sided printing, that enable you to print your documents in various ways.
Page 271 Printing Open a document in an application and display the print dialog box. Select the printer driver for this machine, and click [Preferences] or [Properties]. Specify the print settings as necessary, and click [OK]. ● Switch the tab according to the settings. Click [Print] or [OK].
Page 272: Canceling Prints
Printing Canceling Prints 19YU-053 You can cancel printing from your computer or on the operation panel of the machine. From a Computer(P. 263) From the Operation Panel(P. 264) From a Computer You can cancel printing from the printer icon displayed on the system tray on the desktop. Double-click the printer icon.
Page 273 Printing From the Operation Panel Cancel printing using or <Status Monitor>. ◼ Press to Cancel If the Screen Displays a List of Documents When is Pressed Select the document you want to cancel, and select <Cancel> <Yes>. ◼ Check the Print Job Status Before Canceling <Status Monitor>...
Page 274: Checking The Printing Status And Log
Printing Checking the Printing Status and Log 19YU-054 You can check the current print statuses and the logs for printed documents. ● When <Display Job Log> is set to <Off>, you cannot check the print logs. <Display Job Log>(P. 572) Useful in the Following Cases ●...
Page 275 Printing ➠ Displays detailed information about the document. ● The displayed document name or user name may not reflect the actual document or user name. When a three-digit number is shown in the case of <Error> ● This number represents an error code. Countermeasures for Each Error Code(P.
Page 276: Various Printing Methods
Printing Various Printing Methods 19YU-055 This section describes how to print a document by adding a PIN, and how to print a file stored on a USB memory device without using the printer driver. Printing a Document Secured by a PIN (Secure Printing from a USB Memory Device (Memory Print)(P.
Page 277: Printing A Document Secured By A Pin (Secure Print)
Printing Printing a Document Secured by a PIN (Secure Print) 19YU-056 By setting a PIN to a document when printing from a computer, the document is held in the memory of the machine, and is not printed until the correct PIN is entered on the operation panel of the machine. This function is called "Secure Print,"...
Page 278: Printing Via Secure Print
Printing Printing via Secure Print 19YU-058 This section describes how to print a document from an application as a secured document. The first part of this section describes how to send a secured document to the machine, and the second part of this section describes how to print the secured document on the machine.
Page 279 Printing Printing Out Secured Documents Prints secured documents sent to the machine. After a valid time period ( Changing the Valid Time Period for Secured Documents(P. 271) ) has elapsed, the secured document will be deleted from the memory of the machine and can no longer be printed.
Page 280 Printing Changing the Valid Time Period for Secured Documents You can change the valid time period from the time secured document data is sent to the machine until the time it is deleted within a certain period of time. Select <Menu> in the Home screen. Home Screen(P.
Page 281: Printing From A Usb Memory Device (Memory Media Print)
Printing Printing from a USB Memory Device (Memory Media Print) 19YU-059 You can print files directly by connecting a USB memory device to the machine. Using this function, you can print without using a computer. For more information about the available USB memory devices and how to insert/remove the USB memory device, see Connecting a USB Memory Device(P.
Page 282 Printing ● You cannot view the contents of a PDF file. ● You can specify the file display method used to display the <Memory Media Print> screen. <Default Display Settings>(P. 565) To change the file sort order You can change the sort order of the files in a USB memory device. ●...
Page 283: Number Of Copies
Printing Uses the paper that is loaded in the multi-purpose tray to print files. Uses the paper that is loaded in the paper drawer (Drawer 1) of the machine to print files. Uses the paper that is loaded in the paper drawer (Drawer 2) of the machine to print files. Uses the paper that is loaded in the optional cassette feeding unit (Drawer 3, 4) to make copies ●...
Page 284 Printing Prints images in such a way that the printed pages are opened horizontally when bound. Prints images in such a way that the printed pages are opened vertically when bound. ● <2-Sided Printing> may not be available with some sizes or types of paper. Available Paper(P.
Page 285 Printing <2-Sided Printing> You can make 2-sided printouts. Select the binding position. <N on 1> (JPEG files only) Prints data for multiple pages of image data on the same side of a sheet of paper. You can specify the number of pages to print on one side of a sheet of paper.
Page 286 Printing <2-Sided Printing> You can make 2-sided printouts. Select the binding position. <N on 1> Prints data for multiple pages of image data on the same side of a sheet of paper. You can specify the number of pages to print on one side of a sheet of paper. For example, to print four pages on one side of a sheet of paper, select <4 on 1>.
Page 287 Printing <Off> Prints no annotations. <Auto> Prints only those annotations that are specified to be printed in the PDF file. <Password to Open Document> You can print password protected PDF files by entering the password required to open them. Enter the password, and select <Apply>.
Page 288 Printing Selecting <On> prints in toner saving mode. Select <On> when you want to check the layout or other appearance characteristics before proceeding to final printing of a large job. See <Toner Save>(P. 499) for the description of the setting. <Gradation>...
Page 289 Scanning Scanning Scanning ................................281 ..........................283 Scan Basic Features Screen ......................286 Basic Operations for Scanning Originals ......................287 Scanning and Saving to a Computer ......................289 Saving Data to a USB Memory Device ............293 Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server ........................
Page 290: Scanning
Scanning Scanning 19YU-05A You can scan original documents by using the operation panel of the machine or an application on a computer. Whichever way you use, the scanned originals are converted into electronic file formats such as PDFs. Use the scan function to convert large-volume paper documents into files so that you can organize them easily.
Page 291: Scanning From A Computer
Scanning Useful Scanning Functions(P. 311) ◼ Scanning from a Computer You can scan originals placed on the machine from a computer. The scanned originals are saved to the computer. You can scan using MF Scan Utility (included with the machine), or with other applications such as an image-processing or word-processing application.
Page 292: Scan Basic Features Screen
Scanning Scan Basic Features Screen 19YU-05C When you select <Scan> on the Home screen, the Scan Basic Features screen appears. <Computer> Saves the scanned data to a computer. Computer Scan Basic Features Screen(P. 283) <Remote Scanner> Puts the machine into the online status when originals are scanned from a computer. Using Your Computer to Scan (Remote Scan) (P.
Page 293: Send Settings
Scanning <Start> Use this button to start scanning. Basic Features Screen for USB Scanning Send Settings The original is scanned based on the settings configured here. <Reset> You can collectively restore the default settings. <Start> Use this button to start scanning. Selecting <B&W> starts black and white scanning. Selecting <Color> starts color scanning.
Page 294 Scanning <Confirm Destination> You can check or change the name and address of the specified destination as well as the number of destinations. <Reset> You can collectively restore the default settings. <Start> Use this button to start scanning. Selecting <B&W> starts black and white scanning. Selecting <Color> starts color scanning.
Page 295: Basic Operations For Scanning Originals
Scanning Basic Operations for Scanning Originals 19YU-05E This section describes the basic procedures for scanning originals. ◼ Scanning Scanning and Saving to a Saving Data to a USB Memory Sending Data by E-Mail/Saving Computer(P. 287) Device(P. 289) Data to a Shared Folder or FTP Server(P.
Page 296: Scanning And Saving To A Computer
Scanning Scanning and Saving to a Computer 19YU-05F The sequence of "scanning an original and saving it to a computer" can only be done when scanning from the machine. Scan while specifying what computer originals will be saved to; whether to scan originals in color or black and white;...
Page 297 Scanning When placing originals in the feeder in step 1 When scanning is complete, the save destination folder is displayed on the computer. When placing originals on the platen glass in step 1 When scanning is complete, follow the procedures below (except if you selected JPEG as a file format). If there are additional pages of originals to be scanned, place the next original on the platen glass, and select <Scan Next>.
Page 298: Saving Data To A Usb Memory Device
Scanning Saving Data to a USB Memory Device 19YU-05H This section describes how to scan the original and save the scanned data to a USB memory device. ● Before saving data to a USB memory device, insert the USB memory device into the USB port. For information about the available USB memory devices and how to insert and remove a USB memory device, Connecting a USB Memory Device(P.
Page 299 Scanning Selecting a File Format You can select the file format to which originals are scanned from PDF/JPEG/TIFF. For PDF, you can select Compact PDF that reduces the data size or the PDF format that enables a text search by including text data scanned with OCR (optical character recognition).
Page 300 Scanning Scanning the 2-Sided Originals The machine can automatically scan the front and back sides of originals in the feeder. ● The machine cannot automatically scan both sides of the original placed on the platen glass. <2-Sided Original> Select <Book Type> or <Calendar Type> <Book Type>...
Page 301 Scanning Select <End>. ➠ The saving process starts. ● A new folder is created on the USB memory device, and the scanned document is stored in that folder. The file name of a scanned document is automatically assigned based on the following format: the characters SCAN followed by a four-digit number.file extension name.
Page 302: Sending Data By E-Mail/Saving Data To A Shared Folder Or Ftp Server
Scanning Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server 19YU-05J The section describes the procedures for scanning originals and sending the scanned data directly from the machine by attaching it to an e-mail or saving it to a shared folder or FTP server. ●...
Page 303 Scanning ● Register the shared folder or FTP server address from a computer. Registering Destinations from Remote UI(P. 437) Select <Address Book> in the <Specify Destination> tab. Select <To>. Select an index. Index(P. 180) Select the check box for the desired destination, and select <Apply>. ●...
Page 304 Scanning Enter a three-digit number. ● If you have entered an incorrect value, use to clear it. If a confirmation screen appears ● When <Confirm When Coded Dial TX> is set to <On>, a screen is displayed that shows the destination and the name for the number.
Page 305 Scanning Select the LDAP server you are using. Select conditions for user information to be searched. ● Name, fax numbers, e-mail addresses, organization names, and organization unit are available criteria for searching destinations. Enter the search target character string, and select <Apply>. ●...
Page 306 Scanning If a screen on which a destination is already specified appears ● You can only send to a limited number of destinations. To send to other destinations, you must configure the authentication settings for send function in such a way that e-mail transmission is not restricted. Contact your administrator for details.
Page 307 Scanning Specifying the Scanning Size of the Original You can specify the scanning size of your originals. Select <Scan Size> in the <Send Settings> tab Select the original size Selecting a File Format You can select the file format to which originals are scanned from PDF/JPEG/TIFF. For PDF, you can select Compact PDF that reduces the data size or the PDF format that enables a text search by including text data scanned with OCR (optical character recognition).
Page 308 Scanning Select <File Format> <Set PDF Details> Select the PDF format <Divide into Pages> Select <On> or <Off> in the <Send Settings> tab ◼ Dividing a TIFF File by Page Specify whether to convert the original with multiple pages into a single TIFF file or create a separate TIFF file for each page.
Page 309 Scanning Select <Start>. ● If the <Confirm Destination> screen is displayed, check whether the destination is correct, and then select <Start Scanning>. ➠ Scanning of the original starts. ● If you want to cancel, select <Cancel> <Yes>. Canceling Sending Documents(P. 302) When placing originals in the feeder in step 1 When scanning is complete, the sending/saving process starts.
Page 310 Scanning ● If you always want to scan with the same settings: Changing the Default Settings for Functions(P. 173) ● If you want to register a combination of settings to use when needed: Registering Frequently Used Settings(P. 171)
Page 311: Canceling Sending Documents
Scanning Canceling Sending Documents 19YU-05K If you want to cancel sending documents immediately after selecting <Start>, select <Cancel> on the display or press . You can also cancel sending documents after checking the sending status. ◼ Select <Cancel> to cancel ◼...
Page 312: Checking Status And Log For Scanned Originals
Scanning Checking Status and Log for Scanned Originals 19YU-05L You can check the status and log for scanned originals sent directly from the machine. ● When <Display Job Log> is set to <Off>, you cannot check the logs for sent documents. <Display Job Log>(P.
Page 313 Scanning ● This number represents an error code. Countermeasures for Each Error Code(P. 668) LINKS Basic Operations for Scanning Originals(P. 286) Canceling Sending Documents(P. 302) Printing Reports and Lists(P. 628)
Page 314: Scanning Clearly
Scanning Scanning Clearly 19YU-05R When creating files for brochures that contain many pictures or reports written in pencil, you can adjust density and brightness to achieve clearer image quality. Adjusting Image Quality(P. 306) Adjusting Density(P. 307) Adjusting Sharpness When Scanning (Sharpness)(P. 308) Scanning Different Size Originals Together (Different Size Originals) (P.
Page 315: Adjusting Image Quality
Scanning Adjusting Image Quality 19YU-05S You can select the image quality for the scan depending on the original type, such as text-only originals, originals with charts and graphs, or magazine photos. Saving Data to a USB Memory Device <Scan> <USB Memory> <Original Type>...
Page 316: Adjusting Density
Scanning Adjusting Density 19YU-05U You can adjust the density of the scan if the text or images in an original are too light or dark. Saving Data to a USB Memory Device <Scan> <USB Memory> <Density> Adjust the density <Apply> Sending Data by E-Mail/I-Fax or Saving Data to the Server <Scan>...
Page 317: Adjusting Sharpness When Scanning (Sharpness)
Scanning Adjusting Sharpness When Scanning (Sharpness) 19YU-05W You can adjust the sharpness of the image. Increase the sharpness to sharpen blurred text and lines, or decrease the sharpness to improve the appearance of magazine photos. Saving Data to a USB Memory Device <Scan>...
Page 318 Scanning LINKS Basic Operations for Scanning Originals(P. 286) Sending I-Faxes(P. 251) Adjusting Density(P. 307)
Page 319: Scanning Different Size Originals Together (Different Size Originals)
Scanning Scanning Different Size Originals Together (Different Size Originals) 19YU-05X You can place different size originals in the feeder and scan them at the same time. This eliminates the need to place originals separately. ● The combination of original sizes that you can scan is limited. Scanning with an improper combination may cause damage to the originals or paper jams.
Page 320: Useful Scanning Functions
Scanning Useful Scanning Functions 19YU-05Y The machine is equipped with useful functions such as those that can create secure PDF files to prevent them from being tampered with, and that can send data again to previously specified destinations. Enhancing the Security of Adjusting Balance between File Recalling Previously Used Electronic Files(P.
Page 321: Enhancing The Security Of Electronic Files
Scanning Enhancing the Security of Electronic Files 19YU-060 Digital files are vulnerable in terms of security because they can be easily viewed or tampered with leaving no trace. When scanning important documents, you can take appropriate measures such as encrypting data and adding a device signature to enhance security.
Page 322 Scanning Select PDF format. ● This setting can be changed for each PDF format. Select <Encryption>. Select the encryption level. <Acrobat 7.0 or Later/128-bit AES> Encrypt the file in the 128-bit environment, which can be opened by Adobe Acrobat 7.0 or later. <Acrobat 10.0 or Equivalent/256-bit AES>...
Page 323 Scanning Specify a destination, and configure the scan settings as necessary. Basic Operations for Scanning Originals(P. 286) Proceed to <Set PDF Details>. Saving data to a USB memory device ● Select <File Format> <Set PDF Details>. Sending e-mail/saving data to a shared folder or FTP server ●...
Page 324: Adjusting Balance Between File Size And Image Quality
Scanning Adjusting Balance between File Size and Image Quality 19YU-061 You can specify the file compression ratio when converting scanned originals into the JPEG format. <Small: Memory Priority> makes the compression ratio higher than normal to create smaller files with lower image quality. On the other hand, <Large: Image Quality Priority>...
Page 325: Recalling Previously Used Settings For Sending/Saving (Recall Settings)
Scanning Recalling Previously Used Settings for Sending/Saving (Recall Settings) 19YU-062 You can select a destination from among the past destinations. When you specify a previously used destination, the machine also sets the same scan settings such as density you used the last time you sent documents to that destination. ●...
Page 326 Scanning ➠ The selected destination and its scan settings are specified. You can also change the settings before sending. To delete destinations (e-mail/I-Fax) If you specified multiple destinations, you can delete destinations as necessary. Select <Confirm Destination>. Select the check box for the destination to be deleted, and select <Remove from Dest..>. ●...
Page 327 Scanning ➠ The sending/saving process starts. If the <File Authentication> screen or <SMTP Authentication> screen appears ● Enter the user name and password, and then select <Apply>. LINKS Basic Operations for Scanning Originals(P. 286) Sending I-Faxes(P. 251)
Page 328: Specifying E-Mail Settings
Scanning Specifying E-Mail Settings 19YU-063 When attaching scanned originals to an e-mail, you can specify the subject, message, reply-to address, and priority for the e-mail before sending it. Place the original(s). Placing Originals(P. 128) Select <Scan> in the Home screen. Home Screen(P.
Page 329 Scanning Address Book, and specify it. If the destination has not been registered in the Address Book, see Registering Destinations(P. 180) . Select <Reply To> in the <Send Settings> tab. Select <Specify from Address Book>. Select the check box for the desired reply-to address, and select <Apply>. To specify priority Select <Priority>...
Page 330 Scanning LINKS Checking Status and Log for Scanned Originals(P. 303)
Page 331: Using Your Computer To Scan (Remote Scan)
Scanning Using Your Computer to Scan (Remote Scan) 19YU-064 To scan from a computer, you can use MF Scan Utility or an application such as an image processing or word processing application. If you use ScanGear MF supplied with the machine, you can configure advanced scan settings Using ScanGear MF(P.
Page 332: Scanning Documents From An Application
Scanning Scanning Documents from an Application 19YU-065 You can scan originals from applications such as image-processing or word- processing software. The scanned image is directly loaded in the application, allowing you to edit or process the image immediately. The following procedure varies depending on the application.
Page 333 Scanning LINKS Using ScanGear MF(P. 325)
Page 334: Using Scangear Mf
Scanning Using ScanGear MF 19YU-066 You can use ScanGear MF to configure advanced scan settings when you scan. The way of starting ScanGear MF differs depending of the way of scanning from the computer. Starting from MF Scan Utility When scanning from MF Scan Utility, click [ScanGear] to start ScanGear MF. For more information, click [Instructions] on MF Scan Utility.
Page 335: Using Wsd
Scanning Using WSD 19YU-0FC "WSD (Web Services on Devices)" is a function to search devices located on the network. Using WSD enables you to automatically find the machine on the network from a computer, and start scanning the original on the machine. This function is called "WSD Scan."...
Page 336 Scanning Select this machine and click [Next]. ● Follow the on-screen instructions to operate. ● If this machine is not displayed, a Firewall setting problem may exist. For more information, see the instruction manual of the computer.
Page 337: Scanning Originals Using Wsd (Wsd Scan)
Scanning Scanning Originals Using WSD (WSD Scan) 19YU-0FE This section describes how to scan originals from a computer using WSD. From the control panel Place the original(s). Placing Originals(P. 128) Select <Scan> in the Home screen. Home Screen(P. 116) Select <Remote Scanner>. ➠...
Page 338 Scanning ● When the [Select Device] dialog box is displayed, select the machine and click [OK]. From the [Source] drop-down list, select the location where the original is placed. ● When placing the original on the platen glass, select [Flatbed]. When placing in the feeder, select [Feeder (Scan one side)].
Page 339 Scanning ● When scanning is complete, the scanned document is displayed in the list of files on the [Windows Fax and Scan] screen and saved in the [Scanned Documents] folder of [Documents]. Registering frequently used scan settings ● If you always scan with the same settings, follow the procedures below to register the settings. You can easily and conveniently recall them when scanning.
Page 340 Linking with Mobile Devices Linking with Mobile Devices Linking with Mobile Devices ........................332 ........................333 Connecting with Mobile Devices ................334 Connecting via a Wireless LAN Router (LAN Connection) ...................... 336 Connecting Directly (Access Point Mode) ....................340 Utilizing the Machine through Applications ..............................
Page 341: Linking With Mobile Devices
Linking with Mobile Devices Linking with Mobile Devices 19YU-067 Linking the machine with mobile devices such as smart phones and tablets enables you to use an appropriate application to perform printing, or other operation with ease. In addition, you can operate the machine from mobile devices via remote control to confirm printing status and change the settings of the machine.
Page 342: Connecting With Mobile Devices
Linking with Mobile Devices Connecting with Mobile Devices 19YU-068 There are two methods used to connect a mobile device with the machine: connecting via a wireless LAN router, and communicating wirelessly and directly with the machine. Select a connection method in accordance with the communication environment and the device you are using.
Page 343: Connecting Via A Wireless Lan Router (Lan Connection)
<Mobile Portal> is selected in the procedure below. ● For information about the operating systems compatible with Canon PRINT Business, the detailed setting procedure, and the operating procedure, please see the application's Help or the Canon website (http:// www.canon.com/gomp/). ●...
Page 344 Utilizing the Machine through Applications(P. 340) ● If you pass the mobile device over the machine without launching Canon PRINT Business, Canon PRINT Business starts automatically after passing it over. Enable the NFC settings of the mobile device. Move the mobile device closer to the machine.
Page 345: Connecting Directly (Access Point Mode)
Linking with Mobile Devices Connecting Directly (Access Point Mode) 19YU-06A Even in an environment without a wireless LAN router, using "Access Point Mode," which can directly connect a mobile device to the machine wirelessly, enables you to connect the mobile device on hand to the machine without difficult settings.
Page 346 <Access Point Mode Settings> (P. 463) Canon PRINT Business ● For information about the operating systems compatible with Canon PRINT Business, the detailed setting procedure, and the operating procedure, please see the application's Help or the Canon website (http:// www.canon.com/gomp/). Connecting Directly ●...
Page 347 Utilizing the Machine through Applications(P. 340) ● If you pass the mobile device over the machine without launching Canon PRINT Business, Canon PRINT Business starts automatically after passing it over. Enable the NFC settings of the mobile device. Move the mobile device closer to the machine.
Page 348 Linking with Mobile Devices ● If a wireless connection from a mobile device is not performed within 5 minutes while the SSID and network key are displayed, the status waiting for connection ends. ● If the status without data transmission between a mobile device and the machine continues during communication by direct connection, the communication may end.
Page 349: Utilizing The Machine Through Applications
Help or the Canon website (http:// www.canon.com/gomp/). ● You can download Canon PRINT Business for free, but you will be charged the Internet connection fee. ◼ Printing with Canon Print Service You can easily print from the menu of applications that support the Android print subsystem.
Page 350: Using Airprint
Linking with Mobile Devices Using AirPrint 19YU-06E This section describes the settings required to use AirPrint and the procedures to be performed using Apple devices. AirPrint Settings Configuring AirPrint Settings(P. 341) Displaying the Screen for AirPrint(P. 344) Functions of the AirPrint Printing with AirPrint(P.
Page 351 Linking with Mobile Devices Specify the required settings. [Use AirPrint] Select the check box to enable AirPrint. To disable AirPrint, clear the check box. [Printer Name] Enter the name of the machine. If an mDNS name has already been registered in [mDNS Settings] ( Configuring DNS(P.
Page 352 Linking with Mobile Devices ◼ Changing the Setting of Functions Available with AirPrint If you want to disable functions that you are not going to use with AirPrint or encrypt communications, configure the necessary setting using the operation panel. Changing Print and Fax Settings To perform printing or fax sending with AirPrint, IPP protocol is used.
Page 353 Linking with Mobile Devices Displaying the Screen for AirPrint You can display the screen for AirPrint, on which you can not only access the AirPrint Settings but also view information about consumables, such as paper and toner cartridge. Further, you can configure security function settings.
Page 354: Other Settings
Linking with Mobile Devices [AirPrint Settings] Enables you to check the values entered in the AirPrint settings, such as the name and location of the machine. You can click [Edit] to change the settings. [Other Settings] [Print Security Settings] Configure the print security settings using TLS or authentication. [Scan Security Settings] Configure the scan security settings using TLS.
Page 355: Printing With Airprint
Linking with Mobile Devices Printing with AirPrint 19YU-06F You can print from an iPad, iPhone, iPod touch, or Mac without using a printer driver. Printing from an iPad, iPhone, or iPod touch(P. 346) Printing from a Mac(P. 347) System Requirements One of the following Apple devices is required to print with AirPrint.
Page 356 Linking with Mobile Devices Tap [Print]. Select this machine from [Printer]. ● The printers connected to the network are displayed here. Select this machine in this step. ● The screen for selecting this machine in [Printer] is not displayed on applications that do not support AirPrint.
Page 357 Linking with Mobile Devices ● The available settings and paper sizes differ depending on the application you are using. Click [Print]. ➠ Printing starts.
Page 358: Scanning With Airprint
Linking with Mobile Devices Scanning with AirPrint 19YU-06H You can use AirPrint to transfer the data scanned by the machine directly to a Mac. System Requirements To scan with AirPrint, you need a Mac with OS X 10.9 or later installed. To scan using TLS, you need a Mac with OS X 10.11 or later installed.
Page 359 Linking with Mobile Devices Click [Open Scanner]. ➠ The [Scanner] screen is displayed. Configure the scan settings as necessary. Click [Scan]. ➠ The original is scanned, and the image is displayed.
Page 360: Faxing With Airprint
Linking with Mobile Devices Faxing with AirPrint 19YU-06J You can send faxes from a Mac in almost the same way as when you print from a Mac. System Requirements To send faxes with AirPrint, you need a Mac with OS X 10.9 or later installed. Network Environment One of the following environments is required.
Page 361 Linking with Mobile Devices Click [Fax]. ➠ Fax sending starts.
Page 362: If Airprint Cannot Be Used
Linking with Mobile Devices If AirPrint Cannot Be Used 19YU-06K If AirPrint cannot be used, try taking the following solutions. ● Make sure that the machine is turned ON. If the machine is turned ON, first turn it OFF, then wait for at least 10 seconds and then turn it back ON to check if the problem is solved.
Page 363: Using Google Cloud Print
Linking with Mobile Devices Using Google Cloud Print 19YU-06L Google Cloud Print is a service that enables a user with a Google account to print from a smartphone, tablet, or computer connected to the Internet using applications compatible with Google Cloud Print. Unlike conventional printing from a computer, it does not require a printer driver.
Page 364 Linking with Mobile Devices ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 434) . Start the Remote UI and log in as an administrator. Starting Remote UI(P.
Page 365: Managing The Machine By The Remote Control
Linking with Mobile Devices Managing the Machine by the Remote Control 19YU-06R You can use the Remote UI from a Web browser installed on your mobile device. This allows you to check the machine's status and specify machine's settings from your mobile device. Note that the Remote UI screen may not be displayed properly for some devices and environments.
Page 366 Managing the Machine Managing the Machine Managing the Machine ..........................359 ..........................361 Setting Access Privileges ...................... 362 Setting the System Manager ID and PIN ..................... 364 Setting the Department ID Management ..........................370 Setting a Remote UI PIN .......................... 372 LDAP Server Authentication ....................
Page 367 Managing the Machine ............................. 444 Updating the Firmware ............................446 Initializing Settings...
Page 368: Managing The Machine
Managing the Machine Managing the Machine 19YU-06S To reduce the various risks associated with the use of this machine, such as leaks of personal information or unauthorized use by third parties, constant and effective security measures are required. An administrator should manage important settings, such as access privileges and security settings, to ensure that the machine is used safely.
Page 369 Managing the Machine ◼ Managing the System Configuration and Settings Updating the Firmware(P. 444) Initializing Settings(P. 446)
Page 370: Setting Access Privileges
Managing the Machine Setting Access Privileges 19YU-06U Protect the machine from unauthorized access by only allowing users with access privileges to use the machine. Access privileges are set separately for system administrators, general users, and the Remote UI. When privileges are set, the user must enter an ID and PIN to print or change settings.
Page 371: Setting The System Manager Id And Pin
Managing the Machine Setting the System Manager ID and PIN 19YU-06W Set the system manager account, "System Manager ID." The System Manager ID and PIN are set to "7654321" at the factory. You can also set a PIN for the System Manager ID. If the System Manager ID is specified, you can access items that require administrator privileges, for example, <Network>...
Page 372 Managing the Machine ● Do not forget your PIN. If you forget your PIN, contact your local authorized Canon dealer or the Canon help line. Configuring settings via the Remote UI ● Start the Remote UI and log in to System Manager Mode. Click [Settings/Registration]...
Page 373: Setting The Department Id Management
Managing the Machine Setting the Department ID Management 19YU-06X You can control access to the machine by using multiple IDs for multiple users or groups. If a user tries to operate the machine when Department ID Management is enabled, a login screen is displayed, and the user must enter their own Department ID and PIN to use the machine.
Page 374 Managing the Machine [Department ID] Enter the Department ID number to be registered. [Set PIN] To set a PIN, select the check box and enter the same number both in the [PIN] and [Confirm] text boxes. [Restrict Functions] You can restrict the number of pages to print and the available functions for departments to be registered.
Page 375 Managing the Machine ● If you want to return the counts to zero, click the corresponding text link under [Department ID] and click [Clear Count] [OK]. If you want to return the counts of all Department IDs to zero, click [Clear All Counts] [OK].
Page 376: Printer Driver
Managing the Machine Select the check box to enable Department ID Management. If you do not want to use Department ID Management, clear the check box. ● For information about the [Allow Print Jobs with Unknown IDs]/[Allow Scan Jobs with Unknown IDs]/[Allow Black &...
Page 377 Managing the Machine Specify the settings as necessary and click [OK]. [Allow PIN Settings] Select the check box to enable the PIN setting. [Department ID] Enter the Department ID number. [PIN] Enter the PIN corresponding to the Department ID as necessary. [Verify] Click to verify that the correct ID and PIN are entered.
Page 378 Managing the Machine Click [Settings/Registration] on the Portal page. Remote UI Screen(P. 428) Select [User Management] [Department ID Management]. Click [Edit]. Clear the check boxes as necessary. [Allow Print Jobs with Unknown IDs] In order to send job from a computer when Department ID Management is enabled, you need to enter the correct ID and PIN ( Enabling the Department ID Management for Jobs from a Computer(P.
Page 379: Setting A Remote Ui Pin
Managing the Machine Setting a Remote UI PIN 19YU-06Y You can set a PIN for access to the Remote UI. All users use a common PIN. ● When Department ID Management is enabled, setting here is not required. Setting the Department ID Management(P.
Page 380 Managing the Machine Using the operation panel ● Remote UI Access PIN settings can also be accessed from <Menu> in the Home screen. <Remote UI Settings>(P. 574) If <Management Settings> are initialized ● The Remote UI Access PIN is also initialized. After an initialization, reset the PIN. <Initialize Menu>(P.
Page 381: Ldap Server Authentication
Managing the Machine LDAP Server Authentication 19YU-070 If your system has an LDAP server installed, you can ensure that LDAP server authentication is carried out when the send function is used. This enables you to prevent unauthorized use by third parties and information disclosure. Once the authorization settings are enabled, the Authorized Send screen appears when the fax or scan function is used and operation can only continue if it is correctly authorized by the LDAP server.
Page 382 Managing the Machine Configure the settings for sending e-mail/I-Faxes. [E-Mail/I-Fax Sending] Select whether to allow sending e-mail and I-Faxes. [Do Not Allow] Blocks sending e-mail and I-Faxes. <E-Mail> and <I-Fax> in the scan function can no longer be used. [Allow] Permits outgoing e-mail and I-Faxes.
Page 383 Managing the Machine [File Sending] Select whether to allow saving to shared folders and FTP servers. [Do Not Allow] Blocks saving to shared folders and FTP servers. <File> in the scan function can no longer be used. [Allow] Saving to shared folders and FTP servers is not blocked. [Only Allow Sending to Myself or Blocks all saving to shared folders and FTP servers other than specified Specified Folder]...
Page 384 Managing the Machine [Specify Destination Folder] Selecting this check box allows you to specify the folder where the data is saved. If the check box is not selected, the save destination is set based on authorized user information registered on the LDAP server. [Host Name] Enter a host name for the shared folder or FTP server.
Page 385: Configuring The Network Security Settings
Managing the Machine Configuring the Network Security Settings 19YU-071 Authorized users may incur unanticipated losses from attacks by malicious third parties, such as sniffing, spoofing, and tampering of data as it flows over a network. To protect your important and valuable information from these attacks, the machine supports the following features to enhance security and secrecy.
Page 386 Managing the Machine IPSec Communication While TLS only encrypts data used on a specific application, such as a Web browser or an e-mail application, IPSec encrypts the whole (or payloads of) IP packets. This enables IPSec to offer a more versatile security system than SSL.
Page 387: Restricting Communication By Using Firewalls
Managing the Machine Restricting Communication by Using Firewalls 19YU-072 Without proper security, unauthorized third parties can access computers and other communication devices that are connected to a network. To prevent this unauthorized access, specify the settings for packet filter, a feature that restricts communication to devices with specified IP addresses or MAC addresses.
Page 388: Specifying Ip Addresses For Firewall Settings
Managing the Machine Specifying IP Addresses for Firewall Settings 19YU-073 You can either limit communication to only devices with specified IP addresses, or block devices with specified IP addresses but permit other communications. You can specify a single IP address or a range of IP addresses. ●...
Page 389 Managing the Machine Select the [Use Filter] check box and click the [Reject] or [Allow] radio button for the [Default Policy]. [Use Filter] Select the check box to restrict communication. Clear the check box to disable the restriction. [Default Policy] Select the precondition to allow or reject the communication of other devices with the machine.
Page 390 Managing the Machine Click [OK]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Using the operation panel ● You can also enable or disable IP address filtering from <Menu> in the Home screen. <IPv4 Address Filter>...
Page 391: Specifying Mac Addresses For Firewall Settings
Managing the Machine Specifying MAC Addresses for Firewall Settings 19YU-074 You can limit communication to only devices with specified MAC addresses, or block devices with specified MAC addresses but permit other communications. This function is unavailable when the machine is connected to a wireless LAN. ●...
Page 392 Managing the Machine Select the [Use Filter] check box and click the [Reject] or [Allow] radio button for the [Default Policy]. [Use Filter] Select the check box to restrict communication. Clear the check box to disable the restriction. [Default Policy] Select the precondition to allow or reject other devices to communicate with the machine.
Page 393 Managing the Machine Click [OK]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Using the operation panel ● You can also enable or disable MAC address filtering from <Menu> in the Home screen. <MAC Address Filter>...
Page 394: Changing Port Numbers
Managing the Machine Changing Port Numbers 19YU-075 Ports serve as endpoints for communicating with other devices. Typically, conventional port numbers are used for major protocols, but devices that use these port numbers are vulnerable to attacks because these port numbers are well-known.
Page 395: Setting A Proxy
Managing the Machine Setting a Proxy 19YU-076 A proxy (or HTTP proxy server) refers to a computer or software that carries out HTTP communication for other devices, especially when communicating with resources outside the network, such as when browsing Web sites. The client devices connect to the outside network through the proxy server, and do not communicate directly to the resources outside.
Page 396 Managing the Machine Change the port number as necessary. [Use Proxy within Same Domain] Select the check box to also use the specified proxy server for communication with devices in the same domain. [Use Proxy Authentication] To enable authentication by the proxy server, select the check box and enter alphanumeric characters for the user name in the [User Name] text box.
Page 397: Configuring The Key And Certificate For Tls
Managing the Machine Configuring the Key and Certificate for TLS 19YU-077 You can encrypt communication between the machine and a Web browser on the computer by using Transport Layer Security (TLS). TLS is a mechanism for encrypting data sent or received over the network. TLS must be enabled when the Remote UI is used for specifying settings for IPSec (Pre-Shared Key Method), IEEE 802.1X authentication (TTLS/ PEAP), or SNMPv3.
Page 398 Managing the Machine Click [Edit]. Select the [Use TLS] check box and click [OK]. Restart the machine. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. Using the operation panel ● You can also enable or disable TLS encrypted communication from <Menu> in the Home screen. <Remote UI>(P.
Page 399 Managing the Machine LINKS Generating the Key and Certificate for Network Communication(P. 391) Generating a Key and Certificate Signing Request (CSR)(P. 394) Registering the Key and Certificate for Network Communication(P. 397) Configuring IPSec Settings(P. 399) Configuring IEEE 802.1X Authentication Settings(P. 406) Monitoring and Controlling the Machine with SNMP(P.
Page 400: Generating The Key And Certificate For Network Communication
Managing the Machine Generating the Key and Certificate for Network Communication 19YU-078 A key and certificate can be generated with the machine when it is required for encrypted communication via Transport Layer Security (TLS). You can use TLS when accessing the machine via the Remote UI. Self-signed certificates are used with the key and certificate generated in "Network Communication."...
Page 401 Managing the Machine [Key Settings] [Key Name] Enter alphanumeric characters for naming the key. Set a name that will be easy for you to find later in a list. [Signature Algorithm] Select the signature algorithm from the drop-down list. [Key Algorithm] Select the key generation algorithm from [RSA] or [ECDSA], then select the key length from the drop- down list.
Page 402 Managing the Machine Click [OK]. ● Generating a key and certificate may take some time. ● After the key and certificate is generated, it is automatically registered to the machine. LINKS Registering the Key and Certificate for Network Communication(P. 397) Configuring the Key and Certificate for TLS(P.
Page 403: Generating A Key And Certificate Signing Request (Csr)
Managing the Machine Generating a Key and Certificate Signing Request (CSR) 19YU-079 Because certificates generated on the machine do not have a CA signature, a communication error may result depending on devices it communicates with. To have the certificate authority issue the certificate with the CA signature, you need to obtain data of CSR (Certificate Signing Request), which the administrator can generate from Remote UI.
Page 404 Managing the Machine [Key Settings] [Key Name] Enter alphanumeric characters for naming the key. Set a name that will be easy for you to find later in a list. [Signature Algorithm] Select the signature algorithm from the drop-down list. [Key Algorithm] Select the key generation algorithm from [RSA] or [ECDSA], then select the key length from the drop- down list.
Page 405 Managing the Machine Click [Store in File]. ● A dialog box for storing the file appears. Choose where to store the file and click [Save]. ➠ The CSR file is stored on the computer. Attach the stored file and submit the application to the certification authority. Registering a Certificate to a Key The key with the CSR generated cannot be used until the certificate issued from the certificate authority based on the CSR is registered in the key.
Page 406: Registering The Key And Certificate For Network Communication
Managing the Machine Registering the Key and Certificate for Network Communication 19YU-07A You can obtain the key and certificate, and the CA certificate from a certification authority (CA) for use with the machine. Install and register the obtained key and certificate file and CA certificate file in this machine using Remote UI.
Page 407 Managing the Machine Deleting the key and certificate file or CA certificate file ● Click [Delete] on the right of the file you want to delete click [OK]. Click [Browse], specify the file to install, and click [Start Installation]. ➠ The key and certificate file or the CA certificate file is installed on the machine from a computer.
Page 408: Configuring Ipsec Settings
Managing the Machine Configuring IPSec Settings 19YU-07C Internet Protocol Security (IPSec or IPsec) is a protocol suite for encrypting data transported over a network, including Internet networks. While TLS only encrypts data used on a specific application, such as a Web browser or an e-mail application, IPSec encrypts either whole IP packets or the payloads of IP packets, offering a more versatile security system.
Page 409 Managing the Machine ● For more information about the basic operations to be performed when setting the machine from the Remote UI, see Setting Up Menu Options from Remote UI(P. 434) . Start the Remote UI and log in to System Manager Mode. Starting Remote UI(P.
Page 410 Managing the Machine [Local Address] Click the radio button for the type of IP address of the machine to apply the policy. [All IP Addresses] Select to use IPSec for all IP packets. [IPv4 Address] Select to use IPSec for all IP packets that are sent to or from the IPv4 address of the machine.
Page 411 Managing the Machine Description Example IPv6: fe80::10 Delimit alphanumeric characters with colons. Specifying a range of addresses Insert a hyphen between the addresses. 192.168.0.10-192.168.0.20 [Subnet Settings] When manually specifying IPv4 address, you can express the range by using the subnet mask. Enter the subnet mask using periods to delimit numbers (example:"255.255.255.240").
Page 412 Managing the Machine [Authentication] Select the hash algorithm. [Encryption] Select the encryption algorithm. [DH Group] Select the Diffie-Hellman group, which determines the key strength. Authenticating a machine using a pre-shared key Click the [Pre-Shared Key Method] radio button for [Authentication Method] and then click [Shared Key Settings].
Page 413 Managing the Machine [Select Algorithm] Select the [ESP], [ESP (AES-GCM)], or [AH (SHA1)] check box(es) depending on the IPSec header and the algorithm used. AES-GCM is an algorithm for both authentication and encryption. If [ESP] is selected, also select algorithms for authentication and encryption from the [ESP Authentication] and [ESP Encryption] drop- down lists.
Page 414 Managing the Machine Using the operation panel ● You can also enable or disable IPSec communication from <Menu> in the Home screen. <Use IPSec>(P. 468) LINKS Configuring the Key and Certificate for TLS(P. 388) IPSec Policy List(P. 631)
Page 415: Configuring Ieee 802.1X Authentication Settings
Managing the Machine Configuring IEEE 802.1X Authentication Settings 19YU-07E The machine can connect to an 802.1X network as a client device. A typical 802.1X network consists of a RADIUS server (authentication server), LAN switch (authenticator), and client devices with authentication software (supplicants). If a device tries to connect to the 802.1X network, the device must go through user authentication in order to prove that the connection is made by an authorized user.
Page 416 Managing the Machine Click [Settings/Registration] on the Portal page. Remote UI Screen(P. 428) Select [Network Settings] [IEEE 802.1X Settings]. Click [Edit]. Select the [Use IEEE 802.1X] check box, and enter the login name in the [Login Name] text box. [Use IEEE 802.1X] Select the check box to enable IEEE 802.1X authentication.
Page 417 Managing the Machine Setting TTLS/PEAP Select the [Use TTLS] or [Use PEAP] check box. Internal protocol for TTLS ● You can select MSCHAPv2 or PAP. Click [Change User Name/Password]. ● To specify a user name other than the login name, clear the [Use Login Name as User Name] check box.
Page 418 Managing the Machine Using the operation panel ● You can also enable or disable IEEE 802.1X authentication from <Menu> in the Home screen. <Use IEEE 802.1X>(P. 472) LINKS Configuring the Key and Certificate for TLS(P. 388)
Page 419: Restricting The Machine's Functions
Managing the Machine Restricting the Machine's Functions 19YU-07F Some of the functions of the machine may rarely be used or provide opportunities for misuse. For security purposes, the machine can be set to limit its capabilities by partially or completely disabling these functions. Restricting Access to Address Book and Sending Functions You can specify the PIN in the Address Book to disable a general user from modifying data or limit destinations that can be specified for fax sending.
Page 420 Managing the Machine Disabling Remote Management When not using Remote UI, you can disable functions to prevent an unauthorized remote operation via Remote Disabling Remote UI(P. 423)
Page 421: Restricting Access To Address Book And Sending Functions
Managing the Machine Restricting Access to Address Book and Sending Functions 19YU-07H Some cases of information leakage can be prevented by limiting the available fax and e-mail destinations to those registered in the Address Book or LDAP servers, or by setting a PIN for the Address Book so that unauthorized users cannot add or edit Address Book entries.
Page 422: Restricting Use Of The Address Book
Managing the Machine Restricting Use of the Address Book 19YU-07J The Address Book can be set to require users to enter a PIN in order to add new entries to the Address Book or edit existing entries. Setting a PIN to the Address Book can reduce the risk of documents being sent to unintended recipients because changes to the Address Book can only be made by users who know the PIN.
Page 423 Managing the Machine Registering Destinations from Remote UI(P. 437) Specifying E-Mail Settings(P. 319)
Page 424: Limiting Available Destinations
Managing the Machine Limiting Available Destinations 19YU-07K By limiting destinations that can be specified to those registered in the Address Book or LDAP servers, you can reduce the possibility of specifying unintended destinations and prevent users from leaking information. You can configure the setting to display the confirmation screen to prevent the user from misdialing when specifying a coded dial number in the Address Book.
Page 425 Managing the Machine machine to display the details of the coded dial number you selected/entered as a sending destination on the screen before you send documents to that destination. <Menu> <Function Settings> <Send> <Common Settings> <Confirm When Coded Dial TX> <On>...
Page 426: Restricting The Fax Sending Functions
Managing the Machine Restricting the Fax Sending Functions 19YU-07L You can set various restrictions for sending faxes, which can prevent information leakage to third parties or sending documents to unintended destinations. Confirming the Entered Fax Number(P. 417) Restricting Fax Sending from a Computer(P. 417) Restricting Sequential Broadcasts(P.
Page 427 Managing the Machine Sending Faxes from Your Computer (PC Fax)(P. 247) Enabling the Department ID Management for Jobs from a Computer(P. 367) Restricting Use of the Address Book(P. 413) Limiting Available Destinations(P. 415)
Page 428: Restricting Printing From A Computer
Managing the Machine Restricting Printing from a Computer 19YU-07R You can drastically reduce information leakage risks by limiting the documents printable from a computer to the Secure-Print documents ( Printing a Document Secured by a PIN (Secure Print)(P. 268) ). <Menu>...
Page 429: Restricting Usb Functions
Managing the Machine Restricting USB Functions 19YU-07S USB is a convenient way of connecting peripheral devices and storing or relocating data, but USB can also be a source of information leakage if it is not properly managed. Be especially careful when handling USB memory devices. This section describes how to restrict connection via the USB port of the machine and how to prohibit use of USB memory devices.
Page 430 Managing the Machine Basic Operations for Scanning Originals(P. 286) Printing from a USB Memory Device (Memory Media Print)(P. 272)
Page 431: Disabling Http Communication
Managing the Machine Disabling HTTP Communication 19YU-07U HTTP is used for communications over the network, such as when you access the machine via the Remote UI. If you are using a USB connection or are otherwise not using HTTP, you can disable HTTP to block malicious third-party intrusions via the unused HTTP port.
Page 432: Disabling Remote Ui
Managing the Machine Disabling Remote UI 19YU-07W The Remote UI is useful because the machine settings can be specified by using a Web browser on a computer. To use the Remote UI, the machine must be connected to a computer over the network. If the machine is connected to a computer via USB, or if you do not need to use the Remote UI, you might want to disable the Remote UI to reduce the risk of having your machine controlled remotely over the network by malicious third parties.
Page 433: Increasing The Security Of Documents
Managing the Machine Increasing the Security of Documents 19YU-07X The machine is equipped with security functions designed to prevent documents from being leaked or tampered with. Device Signature The digital signature is added to scanned documents using a key and certificate mechanism in order to prove to the recipient that the document has been created on the machine.
Page 434: Generating A Device Signature Key
Managing the Machine Generating a Device Signature Key 19YU-07Y You can generate a key and certificate for the device signature that show a document was scanned on the machine. The certificate is appended when a document is scanned and converted into a PDF file. ●...
Page 435: Managing The Machine From A Computer (Remote Ui)
Managing the Machine Managing the Machine from a Computer (Remote UI) 19YU-080 Using a Web browser to operate the machine remotely, you can check the documents waiting to be printed or the status of the machine. You can also make various settings. You can do this without leaving your desk, making system management easier.
Page 436: Starting Remote Ui
Managing the Machine Starting Remote UI 19YU-081 To operate remotely, you need to input the IP address of the machine into a Web browser and start the Remote UI. Check the IP address set to the machine in advance ( Viewing Network Settings(P.
Page 437 Managing the Machine [Remote UI Access PIN] If [Remote UI Access PIN] is set, enter the PIN. Setting a Remote UI PIN(P. 370) When the Department ID Management is enabled Enter the appropriate ID in [Department ID] and PIN in [PIN]. Setting the Department ID Management(P.
Page 438: Address Book
Managing the Machine [Consumables Information] Displays paper information and the amount remaining in the toner cartridges. [Support Link] Displays the support link specified in [Support Link] under [License/Other]. Refresh Icon Refreshes the currently displayed page. [Language] Selects the display language used for the Remote UI screens. [Log Out] Logs off from the Remote UI.
Page 439: Checking The Status And Logs
Managing the Machine Checking the Status and Logs 19YU-082 Checking Current Status of Print Documents(P. 430) Checking History of Documents(P. 431) Checking Error Information(P. 431) Checking Consumables(P. 431) Checking Device Specifications(P. 432) Checking System Manager Information(P. 432) Checking Print Total Counter(P. 433) ●...
Page 440: Checking Error Information
Managing the Machine Checking History of Documents The history of print, copy, sending faxes/e-mails (TX), or receiving faxes (RX) is displayed. Log in to the Remote UI ( Starting Remote UI(P. 427) ) [Status Monitor/Cancel] [Job Log] Checking Error Information When an error occurs, this page will be displayed by clicking the message displayed under [Error Information] on the Portal page (main page).
Page 441 Managing the Machine Checking Device Specifications The maximum print speed and machine features are displayed. Log in to the Remote UI ( Starting Remote UI(P. 427) ) [Status Monitor/Cancel] [Device Features] Checking System Manager Information Information about the machine and the system manager is displayed. The device name and other system manager information displayed here correspond to the settings in [User Management] or [Device Management] on the [Settings/Registration] page.
Page 442 Managing the Machine Checking Print Total Counter The total number of pages that have been printed by the copy, print, and fax functions is displayed. Log in to the Remote UI ( Starting Remote UI(P. 427) ) [Status Monitor/Cancel] [Check Counter] LINKS Remote UI Screen(P.
Page 443: Setting Up Menu Options From Remote Ui
Managing the Machine Setting Up Menu Options from Remote UI 19YU-083 You can change the various machine settings by using the Remote UI. Most of the settings can be set also on the machine, but some settings can only be set using the Remote UI. This section describes the basic flow of changing the settings of the machine using the Remote UI.
Page 444 Managing the Machine Click [Edit]. Specify the required settings. Click [OK].
Page 445 Managing the Machine Restart the machine as necessary. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. ● For information about whether you need to restart the machine, view the message on the edit screen.
Page 446: Registering Destinations From Remote Ui
Managing the Machine Registering Destinations from Remote UI 19YU-084 You can use the computer to register destinations in the Address Book of the machine and edit information of registered destinations. Specify the shared folder or FTP server destination here. ● You can change the settings only when you have logged on in System Manager Mode.
Page 447: Specify The Destination
Managing the Machine Specify the destination. To register the fax destination [Name] Enter the name of the destination. [Fax Number] Enter the fax number of the destination. [ECM TX] Select the check box to make the following possible: if an error occurs in an image that is being sent, the error is checked and corrected to prevent an improper image from being sent.
Page 448 Managing the Machine To register the e-mail or I-Fax destination [Name] Enter the name of the destination. [E-Mail Address]/[I-Fax Address] Enter the e-mail address of the destination. To register the shared folder or FTP server destination [Name] Enter the name for the destination. [Protocol] Select the protocol for the destination.
Page 449 Managing the Machine [Folder Path] Enter the location of the folder to which the data will be sent. ● For a shared folder Use "\" as a separator. Specify the level that follows the path specified in [Host Name]. ● For an FTP server Use "/"...
Page 450: Importing/Exporting The Setting Data
Managing the Machine Importing/Exporting the Setting Data 19YU-085 Address Book and machine settings data can be saved in your computer (export). Data that is saved on your computer can also be registered in the machine (import). You can easily copy the destinations in the Address Book to multiple machines.
Page 451 Managing the Machine [Address Book] Select the check box to export Address Book data. [Address Book PIN] If the Address Book is code-protected, enter the code for the Address Book. Restricting Use of the Address Book(P. 413) [Settings/Registration] Select the check box to export machine settings data. [Encryption Password] Enter a password to encrypt the export data using alphanumeric characters.
Page 452 Managing the Machine [File Path] Click [Browse] and select the file. [Decryption Password] Enter the password set when the settings were exported. [Address Book] Select the check box to import Address Book data. ● Importing Address Book data will overwrite the Address Book entries currently registered on the machine. [Address Book PIN] If the Address Book is code protected, enter the code for the Address Book.
Page 453: Updating The Firmware
Checking the Firmware Version(P. 445) Updating via the Internet You can access the Canon server from the machine to update the firmware to the latest version. Select <Update Firmware> in the Home screen. Home Screen(P. 116) ●...
Page 454: Checking The Firmware Version
Updating from a Computer When you have downloaded the latest firmware version from the Canon website, use "User Support Tool" utility software to update the firmware from a computer. For how to perform firmware update from a computer, see the "User Support Tool Operation Guide"...
Page 455: Initializing Settings
Managing the Machine Initializing Settings 19YU-087 You can restore the following settings: Initializing Menu(P. 446) Initializing Key and Certificate(P. 446) Initializing Address Book(P. 447) Initializing All Data/Settings(P. 447) Initializing Menu You can restore the settings of the machine ( Setting Menu List(P. 449) ). Depending on the settings selected, you may need to restart the machine after initialization.
Page 456 Managing the Machine Initializing Address Book You can restore the settings of the Address Book. Note that all the information registered in the Address Book will be deleted after initializing. <Menu> <Management Settings> <Data Management> <Initialize Address Book> <Yes> Initializing All Data/Settings This enables restoration of all data and machine settings, including logs, to the factory default values.
Page 457 Setting Menu List Setting Menu List Setting Menu List ............................449 ..............................450 <Preferences> ............................451 <Display Settings> .......................... 455 <English Keyboard Layout> ..........................456 <Timer/Energy Settings> ..............................461 <Network> ............................. 475 <External Interface> .............................. 476 <Accessibility> ..........................477 <Adjustment/Maintenance> ..........................
Page 458: Setting Menu List
Setting Menu List Setting Menu List 19YU-088 You can customize the machine based on your environment and needs by configuring settings described in this chapter. To start configuration, select <Menu> on the Home screen ( Home Screen(P. 116) ). This section describes what each item in the setting menu can configure.
Page 459: Preferences
Setting Menu List <Preferences> 19YU-089 Item Description <Display Settings>(P. 451) This section describes the settings related to viewing of the display. <English Keyboard Layout>(P. 455) This section describes the USB keyboard settings. <Timer/Energy Settings>(P. 456) This section describes the timer settings and energy settings. <Network>(P.
Page 460: Display Settings
Setting Menu List <Display Settings> 19YU-08A All the settings related to viewing of the display are listed with descriptions. Default settings are marked with a dagger ( ). Asterisks ( ● Settings marked with " " may not be displayed depending on the model you are using, options, or other setting items.
Page 461 Setting Menu List <Favorite Scan Settings> <Set Display Order> <Language> Select the display language used for the display, reports, and lists. <English> <日本語> <Français> <Español> <Deutsch> <Italiano> <Nederlands> <Suomi> <Português> <Norsk> <Svenska> <Dansk> <Slovenščina> <Čeština> <Magyar> <Русский> <Türkçe> <Ελληνικά> <Eesti> <Română>...
Page 462 Setting Menu List <French> <Spanish> <German> <Italian> <Dutch> <Finnish> <Portuguese> <Norwegian> <Swedish> <Danish> <Czech> <Hungarian> <Russian> <Turkish> <Polish> <Chinese (Simplified)> <Chinese (Traditional)> <Korean> <Menu> <Preferences> <Display Settings> <Remote UI Language> Select a language <Notify to Clean Original Scanning Area> Specify whether to display a message when stains are detected in the document feed scanning area. <Off>...
Page 463 Setting Menu List <Menu> <Preferences> <Display Settings> <Millimeter/Inch Entry Switch> Select <Millimeter> or <Inch>...
Page 464: English Keyboard Layout
Setting Menu List <English Keyboard Layout> 19YU-08C Specify the layout of an USB keyboard if connected to the machine. Default settings are marked with a dagger ( ). <USA Layout> <UK Layout> <Menu> <Preferences> <English Keyboard Layout> Select <USA Layout> or <UK Layout>...
Page 465: Timer/Energy Settings
Setting Menu List <Timer/Energy Settings> 19YU-08E All the settings about the timer and energy are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks ( ● Settings marked with " " cannot be imported or exported. ●...
Page 466: Daylight Saving Time Settings
Setting Menu List <Time Zone> Select the time zone. If the time zone setting is changed, the values set in <Current Date/Time Settings> are also changed accordingly. Setting the Date/Time(P. 10) <(UTC-12:00) International Date Line West> to <(UTC+08:00) Taipei> to <(UTC+14:00) Kiritimati Island> ●...
Page 467 Setting Menu List <Menu> <Preferences> <Timer/Energy Settings> <Time Format> Select the display setting <Auto Reset Time> If a key is not pressed for a specified period of time, the screen and the settings are initialized to display the default screen (Auto Reset). Specify the interval at which the Auto Reset is performed. The Auto Reset is not performed in the following cases: ●...
Page 468: Auto Sleep Time
Setting Menu List <Auto Shutdown Time> Set a timer to automatically shut down the machine after the specified period of idle time has elapsed since the machine entered the sleep mode. This setting is available when a telephone line cable is not connected to the machine or when the machine is not communicating with the computer via USB cable or LAN Cable.
Page 469 Setting Menu List <Off> <On> (0:00 to 12:59) <AM>/<PM> <Sleep Mode Exit Time Settings> Specify the time when the machine is recovered from the sleep mode. Entering Sleep Mode(P. 177) <Set This Function> <Off> <On> (0:00 to 12:59) <AM>/<PM>...
Page 470: Network
Setting Menu List <Network> 19YU-08F All the settings about the network are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks ( ● Settings marked with " " cannot be imported or exported. ● Settings marked with " "...
Page 471 Setting Menu List <Enter Manually> Select to configure a wireless connection by manually entering an SSID. By using this method, you can specify authentication and encryption settings in detail. Setting Up Connection by Specifying Detailed Settings(P. 25) <Security Settings> <None> <WEP>...
Page 472: Ipv4 Settings
Setting Menu List <Use Direct Connection> <Off> <On> <Direct Connection Termination> Specify the time to automatically disconnect after Direct Connection is established. <Automatically Terminate Session> <Off> <On> <Time Until Session Terminates> to 60 (min.) <Menu> <Preferences> <Network> <Direct Connection Settings> <Direct Connection Termination>...
Page 473 Setting Menu List <IP Address Settings> Configure the IP address, which is used for identifying devices, such as computers and printers, on a TCP/IP network. Setting IPv4 Address(P. 30) <Auto Acquire> <Auto Acquire> <Off> <On> <Select Protocol> <Off> <DHCP> <Auto IP> <Off>...
Page 474: Ipv6 Settings
Setting Menu List <On> <PING Command> Select to check that the machine is connected to a computer over a network. Testing the Network Connection(P. 31) <IPv6 Settings> Specify settings for using the machine in an IPv6 network. Setting IPv6 Addresses(P. 33) <Use IPv6>...
Page 475 Setting Menu List <DNS Settings> Specify settings for Domain Name System (DNS), which provides a host name for IP address resolutions. Configuring DNS(P. 54) <IPv4 DNS Server Address Settings> Specify the IP address of the DNS server in the IPv4 environment. <Primary DNS Server>: 0.0.0.0 <Secondary DNS Server>: 0.0.0.0 <DNS Host Name/Domain Name Settings>...
Page 476 Setting Menu List <mDNS Settings> Specify settings for using DNS functions without DNS servers. <IPv4> <Use mDNS> <Off> <On> <mDNS Name> <IPv6> <Use mDNS> <Off> <On> <Use Same mDNS Name as IPv4> <Off> <mDNS Name> <On> <WINS Settings> Specify settings for Windows Internet Name Service (WINS), which provides a NetBIOS name for IP address resolutions in a mixed network environment of NetBIOS and TCP/IP.
Page 477 Setting Menu List <WSD Settings> Enable or disable automatic browsing and acquiring information for the printer or scanner by using the WSD protocol. Configuring Printing Protocols and WSD Functions(P. 39) <Use WSD Printing> <Off> <On> <Use WSD Browsing> <Off> <On> <Use WSD Scanning>...
Page 478: Snmp Settings
Setting Menu List <Port Number Settings> Change port numbers for protocols according to the network environment. Changing Port Numbers(P. 385) <LPD> 1 to 515 to 65535 <RAW> 1 to 9100 to 65535 <WSD Multicast Discovery> 1 to 3702 to 65535 <HTTP>...
Page 479 Setting Menu List <Menu> <Preferences> <Network> <SNMP Settings> Select <Off> or <On> in <SNMPv1 Settings> <Apply> Restart the machine <SNMPv3 Settings> Enable or disable SNMPv3. Use the Remote UI to specify detailed settings that are applied when SNMPv3 is enabled. <Off>...
Page 480: Auto Detect
Setting Menu List <Off> <On> <Menu> <Preferences> <Network> <Use Dedicated Port> Select <Off> or <On> Restart the machine <Dedicated Port Authentication Method> Specify whether to limit the authentication method specifically to the secure one when using the dedicated port. If <Mode 2>...
Page 481: Firewall Settings
Setting Menu List <10BASE-T> <100BASE-TX> <1000BASE-T> <On> ● When <Communication Mode> is set to <Half Duplex>, you cannot select <1000BASE-T>. <MAC Address> Check the MAC address of the machine, which is a number unique to each communication device. Viewing the MAC Address for Wired LAN(P. 36) *1*2 <Use IEEE 802.1X>...
Page 482 Setting Menu List <IPv6 Address Filter> Enable or disable settings for filtering packets sent to or received from devices with specified IPv6 addresses. Specifying IP Addresses for Firewall Settings(P. 379) <Outbound Filter> <Off> <On> <Inbound Filter> <Off> <On> <Menu> <Preferences> <Network>...
Page 483 <Device Settings Management> Specify whether to use iW Management Console plug-ins to manage machine data such as settings. For detailed information on iW Management Console, contact your nearest Canon dealer. Configuring Settings for Communication between the Machine and Plug-ins(P. 74) <Off>...
Page 484: External Interface
Setting Menu List <External Interface> 19YU-08H All the settings related to the USB are listed with descriptions. Default settings are marked with a dagger ( ). <USB Settings> Specify whether to enable or disable use of the USB port or a USB memory device. <Use as USB Device>...
Page 485: Accessibility
Setting Menu List <Accessibility> 19YU-08J All the settings related to accessibility, such as inverting the screen colors and message display time, are listed with descriptions. Default settings are marked with a dagger ( ). <Invert Screen Colors>(P. 476) <Brightness>(P. 476) <Message Display Time>(P.
Page 486: Adjustment/Maintenance
Setting Menu List <Adjustment/Maintenance> 19YU-08K Item Description <Adjust Image Quality>(P. 478) Provides a description of how to adjust image quality for printing. Provides a description of the settings about the finishing of copying and printing. <Adjust Action>(P. 481) <Maintenance>(P. 482) Provides a description of the cleaning functions.
Page 487: Adjust Image Quality
Setting Menu List <Adjust Image Quality> 19YU-08L All the settings related to image quality adjustment are listed with descriptions. Default settings are marked with a dagger ( ). Asterisks ( ● Settings marked with an asterisk ( ) may not be displayed depending on the model you are using, options, or other setting items.
Page 488 Setting Menu List <+6>: -127 to ±0 to +127 <Output Test Page> <Restore Initial Settings> <Restore Previous Settings> <Scanner Correction> <Correct Print Color Mismatch> Use this function if color shift has blurred the image. Correcting "Print Color Mismatch"(P. 622) <Black Text Processing for Color> Adjust the threshold value to determine whether to print black text in color originals by using only black toner or by using a mixture of black and color toners.
Page 489 Setting Menu List <Drawer 4> <Off> <On> <Menu> <Adjustment/Maintenance> <Adjust Image Quality> <Special Processing> <Special Paper Processing> <Manual Back Side Print (2-Sided Only)> Select <On> in the paper source to be set <Apply> <Yes> <Adj. Toner Vol. for Color Print.> You can prevent excessive toner from being fixed onto paper to reduce print failure such as poor toner fixing or bleed-through.
Page 490: Adjust Action
Setting Menu List <Adjust Action> 19YU-0FF All the settings related to action adjustment are listed with descriptions. Default settings are marked with a dagger ( ). ● This setting may not be displayed depending on the model you are using, options, or other setting items. <Time Until Stapling Starts>...
Page 491: Maintenance
Setting Menu List <Maintenance> 19YU-08R The cleaning functions are listed with descriptions. Default settings are marked with a dagger ( ). Asterisks ( ● Settings marked with an asterisk ( ) may not be displayed depending on the options or other setting items. <Clean Device>(P.
Page 492: Function Settings
Setting Menu List <Function Settings> 19YU-08S Item Description <Common>(P. 484) This section describes settings common to each function. <Copy>(P. 493) This section describes how to specify the copy settings. <Printer>(P. 497) This section describes how to specify printer settings. <Send>(P. 539) This section describes how to specify settings for sending faxes or scanned originals.
Page 493: Common
Setting Menu List <Common> 19YU-08U All the items related to settings common to each function are listed with descriptions. Default settings are marked with a dagger ( ). Asterisks ( ● Settings marked with " " may not be displayed depending on the model you are using, options, or other setting items.
Page 494 Setting Menu List <On> <Drawer 1> <Off> <On> <Drawer 2> <Off> <On> <Drawer 3> <Off> <On> <Drawer 4> <Off> <On> <Receive/Fax > <Multi-Purpose Tray> <Off> <On> <Drawer 1> <Off> <On> <Drawer 2> <Off> <On> <Drawer 3> <Off> <On> <Drawer 4> <Off>...
Page 495: Paper Sources
Setting Menu List <Switch Paper Feed Method> Specify this setting when you print a document on paper with logos. In general use, to print on paper with logos, you need to change how the paper loaded in the paper source is facing depending on whether you are performing 1- or 2-sided printing.
Page 496: Output Tray Settings
Setting Menu List ● We recommend selecting <Speed Priority> if you do not need to consider which side to print on. <Print Side Priority> To print on a specific side of paper, you do not need to flip over paper in the paper source whether 1- or 2- sided printing is selected.
Page 497 Setting Menu List <Tray B> <Tray C> <Do Not Set> <Receive/Fax> <Priority 1> <Tray A> <Tray B> <Tray C> <Priority 2> <Tray A> <Tray B> <Tray C> <Do Not Set> <Priority 3> <Tray A> <Tray B> <Tray C> <Do Not Set> <Other>...
Page 498: Scan Settings
Setting Menu List ● Select <Other> when printing reports. ● The priority order of the output destinations is determined by the order of the selected output trays. The priority is displayed as "1," "2," and "3." ● Paper sizes which can be output to each output tray differ depending on optional equipment attached to the machine, such as the finisher, etc.
Page 499: Auto Online
Setting Menu List <Speed Priority> <Quiet> <Menu> <Function Settings> <Common> <Scan Settings> <Scanner Noise Settings> Select <Speed Priority> or <Quiet> <Yes> <LTRR/STMT Original Selection> You can forcibly designate the way the machine handles LTRR and STMT originals that are placed on the platen glass.
Page 500: Auto Offline
Setting Menu List <Auto Offline> If scan is not performed within a specified period of time after the screen below is displayed (the machine is set online for scanning), the machine automatically becomes offline. Specify the time period at which the machine becomes offline.
Page 501 Setting Menu List <OCR (Text Searchable) Settings> To run OCR (Optical Character Recognition) on a text original to create a "searchable PDF," specify whether the machine determines the original's text direction and detects the original direction. <Smart Scan> <Off> <On> <Menu>...
Page 502: Copy
Setting Menu List <Copy> 19YU-08W All the settings about the copy are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks ( ● Settings marked with an asterisk ( ) may not be displayed depending on the model you are using, options, or other setting items.
Page 503 Setting Menu List Custom Ratio <100% 1:01> <400% Max> <200% A5->A3> <141% A4->A3> <70% A3->A4> <50% A3->A5> <25% Min> <Book->2 Pages> <Off> <On> <2-Sided Printing> <Off> <1-Sided->2-Sided> <2-Sided->2-Sided> <2-Sided->1-Sided> <Orig./Fin. Type> <N on 1> <Off> <2 on 1> <4 on 1> <Layout>...
Page 504: Auto Collate
Setting Menu List <Erase Frame> <Off> <Erase Original Frame> <Erase Book Frame> <Sharpness> Seven Levels <Color Balance> Yellow/Magenta/Cyan/Black 17 Levels <Fine Adjust> Yellow/Magenta/Cyan/Black <High>: 17 Levels <Medium>: 17 Levels <Low>: 17 Levels <Auto Collate> If you set this setting to <On>, finishing mode is switched between <Collate (Page Order)> and <Offset> automatically. This prevents you from forgetting to collate the output when making multiple copies.
Page 505 Setting Menu List <Menu> <Function Settings> <Copy> <Auto Recog. Orig. Orientation> Select <Off> or <On> ● If you are enlarging A4 or A5 originals onto A3 copy paper, Auto Orientation is not performed even if it is set to <On>. ●...
Page 506: Printer
Setting Menu List <Printer> 19YU-08X All the settings about the printer are listed with short descriptions. Default settings are marked with a dagger ( ). Asterisks ( ● Settings marked with " " may not be displayed depending on the model you are using, options, or other setting items.
Page 507: Print Quality
Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <2-Sided Printing> Select <Off> or <On> <Default Paper> Use this item to specify the paper size and type. Available Paper(P. 718) <Menu> <Function Settings> <Printer> <Printer Settings> <Default Paper> Select the paper size Select the paper type <Paper Size Override>...
Page 508 Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <Print Quality> <Density> Adjust the density of each color <Apply> ● You can use <Fine Adjust> to adjust the toner density of each color to three density levels: high density, medium density, and low density. ●...
Page 509 Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <Print Quality> <Resolution> Select <1200 dpi> or <600 dpi> <Special Smoothing Mode> Specify the mode to print data with a smooth finish. If the quality of the printout is not acceptable in <Mode 1>...
Page 510: Line Control
Setting Menu List <Toner Volume Correction> When the toner volume for text or lines exceeds the limit value of the machine, make a correction so that the toner volume does not exceed the limit value. <Standard> <Gradation Priority> <Text Priority> <Menu>...
Page 511 Setting Menu List <Width Adjustment> Configure a setting to print text or fine lines in bold. <Off> <On> <Text> <Line> <Text and Line> <Menu> <Function Settings> <Printer> <Printer Settings> <Print Quality> <Width Adjustment> <On> Select the target ● If you set to <On>, the printing speed may be slower or image quality may be affected. ●...
Page 512 Setting Menu List Specify whether to apply smoothing processing to the text when <Advanced Smoothing> is set to <Level 1> or <Level 2>. <Off> <On> <Menu> <Function Settings> <Printer> <Printer Settings> <Print Quality> <Advanced Smoothing> <Apply to Text> Select <Off> or <On> ●...
Page 513 Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <Print Quality> <Gradation Smoothing> <Apply to Images> Select <Off> or <On> ● [Gradation Smoothing] in the printer driver applies only to graphics data. The setting configured here applies to smoothing processing for image data. <Layout>...
Page 514 Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <Layout> <Gutter> Specify the binding margin <Apply> Entering the setting value Specify the print position shift direction and shift width. Whether the setting value is a "+" or "-" value determines the binding edge along which to adjust the binding margin. The margin width can be adjusted in 0.5 mm increments.
Page 515 Setting Menu List <Offset Short Edge (Front)>/<Offset Long Edge (Front)> Shifts the print position on the side of paper facing up. <Offset Short Edge (Back)>/<Offset Long Edge (Back)> Shifts the print position on the side of paper facing down. Entering the setting value For <Offset Short Edge (Front)>/<Offset Short Edge (Back)>, specify a value with a "+"...
Page 516: Compressed Image Output
Setting Menu List <Auto> <PS> <PCL> <PDF> <XPS> <Imaging> <Menu> <Function Settings> <Printer> <Printer Settings> <Personality> Select the Personality mode <Color Mode> Select whether to print data in color or black and white. <Auto (Color/B&W)> <Black & White> <Menu> <Function Settings> <Printer>...
Page 517 Setting Menu List <UFR II> You can change the settings that become effective when printing from the UFR II printer driver. <Halftones> You can select the printing method used to reproduce halftones (the intermediate range between the lighter and darker areas of an image) for optimal image quality. <Error Diffusion>...
Page 518 Setting Menu List Type of image Select the object for which to change the setting. <Text> represents letters and characters, <Graphics> represents lines and figures, and <Image> represents photos and images. Setting value <Resolution> Produces a fine print with clear edges of text. It is suitable for printing characters and fine lines. <Gradation>...
Page 519 Setting Menu List <Gray Compensation> Configures a setting so that black or gray data of which color information is "R = G = B" is printed using only the K (black) toner. If <Off> is selected, data is printed using the toner of four colors: CMYK. This option can be specified for each image type in any one document.
Page 520: Font Number
Setting Menu List <Orientation> Select <Portrait> (vertical orientation) or <Landscape> (horizontal orientation) for the page orientation. <Portrait> <Landscape> <Menu> <Function Settings> <Printer> <Printer Settings> <PCL> <Orientation> Select <Portrait> or <Landscape> <Font Number> Specify the font to use by selecting a corresponding font ID number. You can print the PCL font list with font samples from the operation panel.
Page 521: Custom Paper
Setting Menu List 5 to 64 to 128 (lines) <Menu> <Function Settings> <Printer> <Printer Settings> <PCL> <Form Lines> Specify the number of lines <Apply> <Character Code> Select the character code that is most suited for the computer you send print data from. The specified setting is ignored when the character code is controlled by the font specified in <Font Number>.
Page 522: Unit Of Measure
Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <PCL> <Custom Paper> Select <Off> or <On> <Unit of Measure> Select the unit of measurement to use to set a custom paper size. <Millimeter> <Inch> <Menu> <Function Settings> <Printer> <Printer Settings> <PCL>...
Page 523 Setting Menu List <Yes> <No> <Menu> <Function Settings> <Printer> <Printer Settings> <PCL> <Append CR to LF> Select <Yes> or <No> <Enlarge A4 Print Width> Select whether to expand the width of the printable area of A4 size paper in portrait orientation to that of LTR size.
Page 524 Setting Menu List <Resolution/Gradation> Select a method used to reproduce halftones, if <Error Diffusion> is set to <Off>. This option can be specified for each image type in any one document. <Text> <Resolution> <Gradation> <Graphics> <Resolution> <Gradation> <Image> <Resolution> <Gradation> <Menu>...
Page 525 Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <PCL> <Matching Method> Select an item <General> Performs processing so that the color tone is suitable for printing general papers such as photos or documents. <Perceptual> Performs processing so that the color tone is suitable for printing bitmap images. When this item is selected, an image is printed in the colors closest to those displayed on the monitor.
Page 526: Job Timeout
Setting Menu List <Enable> <Menu> <Function Settings> <Printer> <Printer Settings> <PCL> <BarDIMM> Select <Enable> or <Disable> ● To enable the BarDIMM menu, it is necessary to activate the Barcode Printing Kit. When you are not printing bar codes, make sure to disable the BarDIMM menu. Otherwise, the processing speed of regular print jobs may be reduced.
Page 527 Setting Menu List to 3600 (sec.) <Menu> <Function Settings> <Printer> <Printer Settings> <PS> <Job Timeout> Specify the seconds for job timeout <Apply> <Print PS Errors> This setting determines whether an error page is printed when an error is encountered. <Off> <On>...
Page 528 Setting Menu List <Off> Outlines black text from a colored background or figure first, then prints black text in the outlined part. Printouts may be faded much more than <On>, or text may be outlined. <On> Prints all the colored backgrounds and figures, and overlaps black text on these backgrounds and figures using only the black (K) toner, then prints.
Page 529 <CMYK Simulation Profile> Select a simulation target to print the CMYK data. The machine converts CMYK data into a device dependent CMYK color model based on the simulation. <JapanColor(Canon)> <U.S. Web Coated v1.00(Canon)> <Euro Standard v1.00(Canon)> <None> <Menu> <Function Settings>...
Page 530 Setting Menu List <Output Profile> Select the appropriate profile for the print data. This option can be specified for each image type in any one document. <Text> <Normal> <Photo> <TR Normal> <TR Photo> <Graphics> <Normal> <Photo> <TR Normal> <TR Photo> <Image>...
Page 531 Setting Menu List The setting of this item is unavailable when one of the following settings is selected. ● <RGB Source Profile> is set to <None> ● <CMYK Simulation Profile> is set to <None> ● <Use Grayscale Profile> is set to <Off> <Matching Method>...
Page 532 Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <PS> <Halftones> <Error Diffusion> Select <Off> or <On> ● This setting is only available when <Resolution> is set to <600 dpi>. <Resolution/Gradation> Select a method used to reproduce halftones, if <Error Diffusion> is set to <Off>. This option can be specified for each image type in any one document.
Page 533 Setting Menu List <Brightness> Adjust the brightness of the entire image in increments of 5 %. The lower the setting value is, the brighter the image or text becomes. The greater the setting value is, the darker the image or text becomes. 85 to 100 to 115 (%) <Menu>...
Page 534 Setting Menu List Prints in black and white so that the resulting image looks like a black and white television picture (of the NTSC system). <Uniform RGB> Prints in black and white so that R, G, and B are uniformly converted to the same gray level by using only brightness as the reference.
Page 535 Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <PDF> <Enlarge/Reduce to Fit Paper Size> Select <Off> or <On> <Enlarge Print Area> Specify whether to extend the print range to the paper size. <Off> <On> <Menu> <Function Settings> <Printer> <Printer Settings> <PDF>...
Page 536: Pure Black Text
Setting Menu List <Pure Black Text> Configures a setting so that black text of which color information is "R = G = B = 0%," "C = M = Y = 100%," or "C = M = Y = 100%" is printed using only the K (black) toner. When <Off> is selected, text is printed based on the <Output Profile>...
Page 537 <CMYK Simulation Profile> Select a simulation target to print the CMYK data. The machine converts CMYK data into a device dependent CMYK color model based on the simulation. <JapanColor(Canon)> <U.S. Web Coated v1.00(Canon)> <Euro Standard v1.00(Canon)> <None> <Menu> <Function Settings>...
Page 538 Set a U.S. Web Coated profile. Data is printed in the color tones closest to those of the U.S. printing standard. <Euro Standard v1.00(Canon)> Set a Euro Standard profile. Data is printed in the color tones closest to those of the European printing standard.
Page 539 Setting Menu List Image type Select the object for which to change the setting. <Text> represents letters and characters, <Graphics> represents lines and figures, and <Image> represents photos and images. Setting value <Normal> Prints data by adjusting it to the color tones closest to those displayed on the monitor. <Photo>...
Page 540 Setting Menu List <Perceptual> Provides the color tone that is suitable for printing photos or bit map images. <Saturation> Provides the color tone that is suitable for printing artworks, graphs, and other images used for presentation materials. <Colorimetric> Set this option when you want to reproduce the RGB color value in the color reproduction range of the machine as accurately as possible.
Page 541 Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <PDF> <Halftones> <Resolution/Gradation> Select an image type Select <Resolution> or <Gradation> Type of image Select the object for which to change the setting. <Text> represents letters and characters, <Graphics> represents lines and figures, and <Image> represents photos and images. Setting value <Resolution>...
Page 542 Setting Menu List ● Overprinting using special colors is not permitted. <Grayscale Conversion> Specify the type of grayscale conversion of color print data. <sRGB> <NTSC> <Uniform RGB> <Menu> <Function Settings> <Printer> <Printer Settings> <PDF> <Grayscale Conversion> Select the type of grayscale conversion <sRGB>...
Page 543 Setting Menu List <General> Performs processing so that the color tone is suitable for printing general papers such as photos or documents. <Perceptual> Performs processing so that the color tone is suitable for printing bitmap images. When this item is selected, an image is printed in the colors closest to those displayed on the monitor.
Page 544 Setting Menu List <Menu> <Function Settings> <Printer> <Printer Settings> <XPS> <Halftones> <Resolution/Gradation> Select an image type Select <Resolution> or <Gradation> Type of image Select the object for which to change the setting. <Text> represents letters and characters, <Graphics> represents lines and figures, and <Image> represents photos and images. Profile <Resolution>...
Page 545 Setting Menu List <Grayscale Conversion> Specify the way of printing color data in black and white. <Text> <sRGB> <NTSC> <Uniform RGB> <Graphics> <sRGB> <NTSC> <Uniform RGB> <Image> <sRGB> <NTSC> <Uniform RGB> <Menu> <Function Settings> <Printer> <Printer Settings> <XPS> <Grayscale Conversion> Select the type of image Select the type of grayscale conversion Type of image...
Page 546 Setting Menu List <On> <Menu> <Function Settings> <Printer> <Printer Settings> <XPS> <Paper Save> Select <Off> or <On> <PDL Selection (Plug and Play)> Select a page description language so that the machine is detected as a printer that is compatible with that language when it is connected to a computer by using Plug and Play.
Page 547 Setting Menu List <PCL6> Detects and connects the machine as a PCL6 printer. <PS> Detects and connects the machine as a PS printer.
Page 548: Send
Setting Menu List <Send> 19YU-08Y All the settings related to sending faxes or scanned originals are listed with descriptions. Default settings are marked with a dagger ( ). Asterisks ( ● Settings marked with " " may not be displayed depending on the model you are using, options, or other setting items.
Page 549 Setting Menu List <On> <Only for Sequential Broadcast> <Scan and Send Settings> You can change and register the settings for sending faxes or scanned documents. <Register Unit Name> Register the sender name for e-mails and I-Faxes. The registered name is displayed in e-mails, along with the e- mail address.
Page 550 Setting Menu List <LEGAL (Government) (203.2x330.2 mm)> <LEGAL (India) (215.0x345.0 mm)> <FOOLSCAP (Australia) (206.0x337.0 mm)> <OFICIO (Brazil) (216.0x355.0 mm)> <OFICIO (Mexico) (216.0x341.0 mm)> <OFICIO (Ecuador) (220.0x320.0 mm)> <OFICIO (Argentina) (220.0x340.0 mm)> <F4A (215.9x342.9 mm)> <File Format> <PDF> <PDF (Compact)> <PDF (Compact/OCR)> <PDF (OCR)>...
Page 551 Setting Menu List <Calendar Type> <Sharpness> Seven Levels <Data Size> <Small: Memory Priority> <Standard> <Large: Image Quality Priority> <Subject/Message> <Subject> <Message> <Reply To> <None> <Specify from Address Book> <Priority> <Low> <Standard> <High> <I-Fax Settings> Specify the basic settings for using the machine as a I-Fax device. <Change Default Settings (I-Fax)>...
Page 552 Setting Menu List <OFICIO (215.9x317.5 mm)> <LETTER (Government) (266.7x203.2 mm)> <LETTERR (Government) (203.2x266.7 mm)> <LETTER (Argentina) (280.0x220.0 mm)> <LETTERR (Argentina) (220.0x280.0 mm)> <LEGAL (Government) (203.2x330.2 mm)> <LEGAL (India) (215.0x345.0 mm)> <FOOLSCAP (Australia) (206.0x337.0 mm)> <OFICIO (Brazil) (216.0x355.0 mm)> <OFICIO (Mexico) (216.0x341.0 mm)> <OFICIO (Ecuador) (220.0x320.0 mm)>...
Page 553: File Settings
Setting Menu List <Inside Image Area> <Outside Image Area> <Menu> <Function Settings> <Send> <Scan and Send Settings> <I-Fax Settings> <TX Terminal ID> Select <On> in <Add TX Terminal ID> <Print Position> Select <Inside Image Area> or <Outside Image Area> <Apply> <File Settings>...
Page 554 Setting Menu List <Encryption> <None> <Acrobat 7.0 or Later/128-bit AES> <Acrobat 9.0 or Equivalent/256-bit AES> <Acrobat 10.0 or Equivalent/256-bit AES> <Digital Signatures> <None> <Top Left> <Divide into Pages> <Off> <On> <JPEG> <TIFF> <Set TIFF Details> <Divide into Pages> <Off> <On> <Density>...
Page 555 Setting Menu List <Change Default Settings (Fax)> Specify settings used for sending faxes. The selected settings are used as the default settings when scanning originals. Changing the Default Settings for Functions(P. 173) <Resolution> <200 x 100 dpi (Normal)> <200 x 200 dpi (Fine)> <200 x 200 dpi (Photo)>...
Page 556 Setting Menu List ● Even when ECM is enabled, errors may occur due to telephone line conditions. ● It may take a longer time than usual to process data when ECM is enabled because the error checks and corrections are performed while the data is transmitted. <Set Pause Time>...
Page 557: Register Unit Telephone Number
Setting Menu List <Redial Interval> Specifies the interval between redials. Enter a number for the interval, and select <Apply>. <Redial When Error Occurs> When set to <On>, specifies to redial when a transmission error occurs. <Check Dial Tone Before Sending> Select whether to check the dial tone before a fax number is dialed.
Page 558 Setting Menu List <14400 bps> <9600 bps> <7200 bps> <4800 bps> <2400 bps> <Menu> <Function Settings> <Send> <Fax Settings> <TX Start Speed> Select a communication start speed <R-Key Setting> If your machine is connected through a PBX (Private Branch Exchange), it is necessary to set the access method. If you set it to <PBX>, the <R>...
Page 559: Restrict Sequential Broadcast
Setting Menu List <Archive TX Document> In addition to the destination specified when the fax is sent, you can specify whether faxed documents are also sent to a preset storage address for archiving. Saving a Copy of a Sent Original(P. 239) <Archive TX Document>...
Page 560 Setting Menu List <Print Position> Specifies the position to print the terminal ID information in the sent fax. Select <Inside Image Area> to print the information inside the image area, or <Outside Image Area> to print the information outside the image area.
Page 561: Receive/Forward
Setting Menu List <Receive/Forward> 19YU-090 All the settings related to receiving of faxes and e-mails are listed with descriptions. Default settings are marked with a dagger ( ). Asterisks ( ● Settings marked with " " may not be displayed depending on the model you are using, options, or other setting items.
Page 562 Setting Menu List <Print on Both Sides> Specify settings for printing received document on both sides of paper. <Off> <On> <Menu> <Function Settings> <Receive/Forward> <I-Fax Settings> <Print on Both Sides> <On> <RX Print Size> Specify the paper size to be used for printing. <A4>...
Page 563 Setting Menu List <Select Drawer> You can set how the machine prints documents when there is no paper matching the size of the received document. <Switch A> <Off> <On> <Switch B> <Off> <On> <Switch C> <Off> <On> <Switch D> <Off> <On>...
Page 564 Setting Menu List <Incoming Ring> Specify settings for sounding a ring to notify you of incoming faxes. This feature is only available when <Auto> or <Fax/Tel (Auto Switch)> is selected for the receive mode. Specify how many times the incoming call rings when the machine receives a fax call.
Page 565 Setting Menu List 1 to 15 to 99 (sec.) <Menu> <Function Settings> <Receive/Forward> <Fax Settings> <Switch to Auto RX> Select <On> in <Use Switch to Auto RX> Enter the desired number of seconds in <Ring Time Until Auto RX> <Apply> <RX Start Speed>...
Page 566: Print Images
Setting Menu List <Reduction Ratio> <Auto> reduces the image by a ratio that is based on the size of the loaded paper. <97%>, <95%>, <90%>, or <75%> reduce the image by the corresponding ratio. <Reduction Direction> Select <Vertical/Horizontal> to reduce the image both vertically and horizontally. Select <Vertical Only> to reduce only vertically.
Page 567 Setting Menu List <Only When Error Occurs>...
Page 568: Store/Access Files
Setting Menu List <Store/Access Files> 19YU-091 All the settings related to saving the scanned document to a USB memory device or printing stored files are listed with descriptions. Default settings are marked with a dagger ( ). Asterisks ( ● Settings marked with an asterisk ( ) may not be displayed depending on the model you are using, options, or other setting items.
Page 569 Setting Menu List <FOOLSCAP/FOLIO (215.9x330.2 mm)> <OFICIO (215.9x317.5 mm)> <LETTER (Government) (266.7x203.2 mm)> <LETTERR (Government) (203.2x266.7 mm)> <LETTER (Argentina) (280.0x220.0 mm)> <LETTERR (Argentina) (220.0x280.0 mm)> <LEGAL (Government) (203.2x330.2 mm)> <LEGAL (India) (215.0x345.0 mm)> <FOOLSCAP (Australia) (206.0x337.0 mm)> <OFICIO (Brazil) (216.0x355.0 mm)> <OFICIO (Mexico) (216.0x341.0 mm)>...
Page 570 Setting Menu List <Off> <On> <2-Sided Original> <Off> <Book Type> <Calendar Type> <Sharpness> Seven Levels <Data Size> <Small: Memory Priority> <Standard> <Large: Image Quality Priority> <Access Stored Files Settings> You can change the settings to print files in a USB memory device and the method for displaying them. <Change Default Settings (Memory Media Print)>...
Page 571 Setting Menu List <Error Diffusion> < Set PDF Details> <Brightness> Seven Levels <N on 1> <Off> <2 on 1> <4 on 1> <6 on 1> <8 on 1> <9 on 1> <16 on 1> <Print Range> <All Pages> <Specified Pages> <Enlarge/Reduce to Fit Paper Size>...
Page 572 Setting Menu List <Gamma 1.5> <Gamma 1.8> <Gamma 2.4> <None> <CMYK Simulation Profile> <JapanColor(Canon)> <U.S. Web Coated v1.00(Canon)> <Euro Standard v1.00(Canon)> <None> <Use Grayscale Profile> <Off> <On> <Output Profile> <Text> <Normal> <Photo> <TR Normal> <TR Photo> <Graphics> <Normal> <Photo> <TR Normal>...
Page 573 Setting Menu List <Off> <On> <Gradation> <High 1> <High 2> <Resolution> <1200 dpi> <600 dpi> <Special Smoothing Mode> <Mode 1> <Mode 2> <Mode 3> <Mode 4> <Mode 5> <Mode 6> <Toner Volume Correction> <Standard> <Gradation Priority> <Text Priority> <Line Control> <Resolution Priority>...
Page 574: Default Display Settings
Setting Menu List <Default Display Settings> Select Preview/Details as the method for displaying files in a USB memory device. <Preview> <Details> <Menu> <Function Settings> <Store/Access Files> <Common Settings> <Access Stored Files Settings> <Default Display Settings> Select the method for displaying <Preview>...
Page 575 Setting Menu List <Short File Name> Shortens a file name to as few as eight characters. To distinguish files that have similar names, numbers such as " 1" or " 2" are added at the end of the file names. <Long File Name>...
Page 576: Secure Print
Setting Menu List <Secure Print> 19YU-092 Specify whether to enable or disable Secure Print Printing via Secure Print(P. 269) . Default settings are marked with a dagger ( ). <Use Secure Print> <Off> <On> <Restrict Printer Jobs> <Off> <On> <Secure Print Deletion Time> 10 to 30 to 240 (min.)
Page 577: Set Destination
Setting Menu List <Set Destination> 19YU-093 All the settings related to the address book are listed with descriptions. <Address Book PIN> Specify a PIN and require entering it to add new entries to or edit existing entries in the Address Book. Restricting Use of the Address Book(P.
Page 578: Management Settings
Setting Menu List <Management Settings> 19YU-094 Item Description <User Management>(P. 570) You can configure the settings for managing users of the machine. <Device Management>(P. 571) You can manage information about the hardware and operations, as well as various data required when using the machine functions. <License/Other>(P.
Page 579: User Management
Setting Menu List <User Management> 19YU-095 All the settings related to user management of the machine are listed with descriptions. Default settings are marked with a dagger ( ). <System Manager Information Settings>(P. 570) <Department ID Management>(P. 570) <System Manager Information Settings> Specify the ID or PIN exclusively for Administrators who have access privileges to <Network>...
Page 580: Device Management
<Device Information Settings>(P. 571) <Select Country/Region>(P. 571) <Display Job Log>(P. 572) <Use NFC>(P. 572) <Scan w/ Canon PRINT Business>(P. 572) <Device Information Settings> Enter alphanumeric characters for the name and the installation location to identify the machine. <Device Name>...
Page 581 <Off> <On> <Menu> <Management Settings> <Device Management> <Use NFC> Select <Off> or <On> Restart the machine <Scan w/ Canon PRINT Business> Select whether to allow scanning from a mobile device using the Canon Mobile Scanning application. <Off> <On>...
Page 582 Setting Menu List <Menu> <Management Settings> <Device Management> <Scan w/ Canon PRINT Business> Select <Off> or <On> Restart the machine...
Page 583: License/Other
Setting Menu List <License/Other> 19YU-097 All the settings related to the software and system options available for the machine as well as about Register License are listed with descriptions. Default settings are marked with a dagger ( ). Asterisks ( ●...
Page 584: Update Firmware
Setting Menu List <Restrict Access> Specify so that entry of a PIN is required for access to the Remote UI. Set a PIN of up to 7 digits. All users use a common PIN. Setting a Remote UI PIN(P. 370) <Off>...
Page 585: Data Management
Setting Menu List <Data Management> 19YU-098 The settings for utilizing the machine settings and for initializing data are listed with descriptions. Default settings are marked with a dagger ( Asterisks ( ● Settings marked with an asterisk ( ) cannot be imported or exported. <Import/Export>(P.
Page 586 Setting Menu List <Initialize Key and Certificate> Select to restore [Key and Certificate Settings] and [CA Certificate Settings] to the factory defaults. Initializing Key and Certificate(P. 446) <Initialize Address Book> Select to restore the Address Book settings. Initializing Address Book(P. 447) <Initialize Menu>...
Page 587: Security Settings
Setting Menu List <Security Settings> 19YU-099 All the settings associated with the authentication function and encryption are listed with descriptions. Default Settings are marked with a dagger <Authentication/Password Settings>(P. 578) <Encryption Settings>(P. 578) <Authentication/Password Settings> You can reinforce the security of the authentication function. <Authentication Function Settings>...
Page 588 Setting Menu List <Menu> <Management Settings> <Security Settings> <Encryption Settings> Select <On> in <Prohibit Use of Weak Encrypt.> Select <Off> or <On> in <Prohibit Weak Encryp. Key/Cert.> <Apply> Restart the machine...
Page 589 Maintenance Maintenance Maintenance ..............................581 ............................... 583 Regular Cleaning ............................ 584 Cleaning the Exterior ..........................585 Cleaning the Platen Glass ............................. 587 Cleaning the Feeder ............................ 592 Cleaning the Interior ........................593 Performing Special Cleaning ........................594 Cleaning the Dust-Proof Glass .........................
Page 590: Maintenance
Maintenance Maintenance 19YU-09A This chapter describes upkeep of the machine, including how to clean the machine and initialize settings. ◼ Basic Cleaning Regular Cleaning(P. 583) ◼ Replacing Consumables Replacing the Toner Cartridge(P. 596) Replacing the Waste Toner Container(P. 600) Replenishing the Staples (Optional)(P. 604) Replacing the Drum Unit(P.
Page 591 Maintenance Replacement Parts(P. 632) Checking the Remaining Amount of Consumables(P. 611) ◼ Others: Maintenance and Adjustment Adjusting Print Quality(P. 613) Printing Reports and Lists(P. 628) Viewing the Counter Value(P. 627)
Page 592: Regular Cleaning
Maintenance Regular Cleaning 19YU-09C It is recommended that you periodically clean the machine to prevent loss of print quality and enable you to use the machine comfortably and safely. Clean the locations indicated by in the following figures. Exterior Cleaning the Exterior(P. 584) Platen glass Cleaning the Platen Glass(P.
Page 593: Cleaning The Exterior
Maintenance Cleaning the Exterior 19YU-09E Periodically wipe the surface of the machine to keep it clean. Turn the power OFF, and remove the power plug from the power outlet. Turning OFF the Machine(P. 111) ● Check the operation status of the machine before turning the power OFF. You can turn the power OFF even if the machine is executing an operation, but this may cause the operation to be interrupted or data to become damaged.
Page 594: Cleaning The Platen Glass
Maintenance Cleaning the Platen Glass 19YU-09F If the platen glass is dirty, originals may not be scanned clearly, or the size of the original may not be detected clearly. Turn the power OFF, and remove the power plug from the power outlet. Turning OFF the Machine(P.
Page 595 Maintenance If you cannot remove the dirt ● Wet a soft cloth with mild detergent and wring it out well, then wipe the machine with it. Afterwards, wipe the machine with a soft and dry cloth. Gently close the feeder or the platen cover. Insert the power plug into the power outlet, and turn the power ON.
Page 596: Cleaning The Feeder
Maintenance Cleaning the Feeder 19YU-09H If streaks appear on originals fed through the feeder, or if smudges appear on printouts, or if a paper jam occurs frequently, then perform feeder cleaning. ● The feeder is optional for imageRUNNER C3025. Cleaning the Feeder(P. 587) If Streaks Still Appear On Paper(P.
Page 597 Maintenance ● Spin the rollers while cleaning them. ● If the rollers and surrounding areas are very dirty, clean them out. To do this, wet a cloth with water and wring it out well, then wipe the dirty areas. Afterwards, wipe the areas with a soft and dry cloth. Clean the inside of the inner cover of the feeder.
Page 598 Maintenance ● Wait until the moisture has completely dried before proceeding to the next step. Wipe the rollers (a total of three places) inside the inner cover. ● Wet a soft cloth with water and wring it out well, then wipe the rollers with it. Afterwards, wipe the rollers with a soft and dry cloth.
Page 599 Maintenance Clean the document feed scanning area. ● Wipe the area with the included cleaning cloth. If you cannot remove the dirt, wet a soft cloth with water and wring it out well, then wipe the area with it. Afterwards, wipe the area with a soft and dry cloth. ●...
Page 600 Maintenance Insert the power plug into the power outlet, and turn the power ON. Turning ON the Machine(P. 110) If Streaks Still Appear On Paper If streaks still appear on the paper, load about 10 sheets of A4 size paper in the feeder and perform the following procedure to execute Placing Originals(P.
Page 601: Cleaning The Interior
Maintenance Cleaning the Interior 19YU-09L If streaks appear on printed paper or part of the image is missing, execute <Clean Device>. Select <Menu> in the Home screen. Home Screen(P. 116) Select <Adjustment/Maintenance> <Maintenance>. Select <Clean Device>. Select <Start>. ➠ Cleaning starts. When a message appears notifying that cleaning is complete, press to return to the Home screen.
Page 602: Performing Special Cleaning
Maintenance Performing Special Cleaning 19YU-0FJ If printed images and text appear faded or bleeding, perform Special Cleaning. Select <Menu> in the Home screen. Home Screen(P. 116) Select <Adjustment/Maintenance> <Maintenance>. Select <Special Cleaning>. Select <Start>. ➠ Cleaning starts. When a message appears notifying that cleaning is complete, press to return to the Home screen.
Page 603: Cleaning The Dust-Proof Glass
Maintenance Cleaning the Dust-Proof Glass 19YU-09R When white streaks or other print defects occur even after cleaning the platen glass, feeder, and main unit, the dust- proof glass may be dirty. In this case, follow the procedure below to clean the dust-proof glass. Turn the power OFF, and remove the power plug from the power outlet.
Page 604 Maintenance Insert the cleaning stick in until it hits the bottom of the hole, and gently move it back and forth. ● Insert the cleaning stick into all four holes to clean them. When cleaning is complete, return the cleaning stick to its original position. ●...
Page 605: Replacing The Toner Cartridge
Maintenance Replacing the Toner Cartridge 19YU-09S When toner starts running low or has run out, a message is displayed prompting you to prepare a new toner cartridge or perform toner cartridge replacement. Prepare a new toner cartridge or perform toner cartridge replacement according to the displayed message.
Page 606 Maintenance Procedure for Replacing the Toner Cartridge When replacing the toner cartridge, the procedure is also displayed on the screen. Check the information displayed on the screen in addition to the following procedure. ● When replacing multiple toner cartridges at the same time, replace them in the following order: black, yellow, magenta, and cyan.
Page 607 Maintenance ● Make sure to avoid applying shocks to the toner cartridge by hitting it against something, etc. Doing so may cause the toner to leak. Remove the new toner cartridge from its box. With the white part of the new toner cartridge facing up, shake the toner cartridge up and down approximately 10 times.
Page 608 Maintenance Install the new toner cartridge. ● Before installing the toner cartridge, confirm that the color of the toner cartridge and the color indicated on the slot of the main unit are the same. ● Holding the toner cartridge with the flat surface of its tip facing down, slide the cartridge into the main unit as far as it will go.
Page 609: Replacing The Waste Toner Container
Maintenance Replacing the Waste Toner Container 19YU-09U When the waste toner container is almost full or completely full, a message is displayed prompting you to prepare a new waste toner container or perform waste toner container replacement. Prepare a new waste toner container or perform waste toner container replacement according to the displayed message.
Page 610 Maintenance Procedure for Replacing the Waste Toner Container When replacing the waste toner container, the procedure is also displayed on the screen. Check the information displayed on the screen in addition to the following procedure. Pull out the paper drawer 1, and open the waste toner container cover. ●...
Page 611 Install the new waste toner container. ● Insert the waste toner container with the Canon logo on top of the container towards the back of the machine, and push it in to load it. ●...
Page 612 Maintenance ● The used waste toner container will be collected by your local authorized Canon dealer.
Page 613: Replenishing The Staples (Optional)
Maintenance Replenishing the Staples (Optional) 19YU-09W When the staples in the inner finisher have run out, a message appears on the Home screen. Follow the instructions on the screen to replenish the staples. Replenishing the Staples for the Inner Finisher(P. 605) ●...
Page 614: Replenishing The Staples For The Inner Finisher
Maintenance Replenishing the Staples for the Inner Finisher 19YU-09X Open the front cover of the finisher. Replenishing the Staples for the Inner Finisher. ● Pull the green handle to disengage the lock, and lift the case slightly upwards while pulling it straight out. Remove the empty staple case from the staple cartridge.
Page 615 Maintenance Load the new staple case in the staple cartridge. ● Insert the plate protruding from the staple case front end into the staple cartridge, and lower the staple case to place it in the staple cartridge. Hold the green knob on the staple cartridge and push in the cartridge as far as it will Close the front cover of the finisher.
Page 616: Replacing The Drum Unit
Maintenance Replacing the Drum Unit 19YU-0FK When the drum unit is nearing the end of its lifetime, a message prompting you to replace the drum unit is displayed on the screen. Procedure for Replacing the Drum Unit(P. 607) ● Do not remove the orange-colored protective cover until you are instructed to do so in the following procedure.
Page 617 Maintenance Open the cover of the drum unit. Pull out the drum unit. ● Do not tilt the drum unit. Doing so may cause the toner in the drum to spill. Remove the new drum unit from its box.
Page 618 Maintenance Install the new drum unit. Remove the protective cover. ● First push in the slider on the right side of the orange-colored protective cover toward the back of the main unit until it cannot go any further, and then pull out the protective cover. Close the cover of the drum unit.
Page 619 Maintenance ● After the replacement is complete, put the used drum unit in the bag that contained the new drum unit, and store it until the local authorized Canon dealer comes to collect it.
Page 620: Checking The Remaining Amount Of Consumables
Maintenance Checking the Remaining Amount of Consumables 19YU-09Y Use the procedure below to check the amount remaining in the toner cartridges, waste toner cartridge, and staples. Checking the Toner Level(P. 611) Checking the Space Remaining in the Waste Toner Container(P. 611) Checking the Remaining Amount of Staples(P.
Page 621 Maintenance <Status Monitor> <Device Information> <Consumables Information> check the remaining amount of staples Press LINKS Replacing the Toner Cartridge(P. 596) Replacing the Waste Toner Container(P. 600) Replenishing the Staples (Optional)(P. 604)
Page 622: Adjusting Print Quality
Maintenance Adjusting Print Quality 19YU-0A1 If the printing results are not satisfactory such as low image quality, poor reproducibility, or print color mismatch, try the adjustments below. ◼ Auto Adjust Gradation If the density or brightness of colors in printouts and originals are different, perform <Auto Adjust Gradation> to improve color reproducibility.
Page 623: Adjusting Gradation
Maintenance Adjusting Gradation 19YU-0A2 Gradation refers to the dark to light continuum of shades of a color. The more shades in the gradations of colors that are printed, the more natural printouts seem. If color reproducibility becomes poor and the density and brightness of printouts differs markedly from the originals, perform the appropriate auto adjustment.
Page 624 Maintenance Select <Adjustment/Maintenance> <Adjust Image Quality> <Auto Adjust Gradation>. Select <Full Adjust>. Select the paper source. Check that the size and type of paper displayed on the screen is loaded in the machine, and select <OK>. Confirm the procedure, and select <Start>. ➠...
Page 625 Maintenance printed. Open the feeder or the platen cover, remove the first adjustment image, and then place the second adjustment image on the platen glass. ● In the same way as for the first adjustment image, place the adjustment image with the print side facing down while checking that the black stripe is placed on the back side of the machine.
Page 626 Maintenance Quick Adjust This adjustment maintains the optimized status that was acquired by <Full Adjust>. If the result of this adjustment is not satisfactory, perform <Full Adjust>. This adjustment may be automatically performed after you replace a toner cartridge. ● Quick adjustment is not available while scanning or printing is performed.
Page 627: Correcting Uneven Density
Maintenance Correcting Uneven Density 19YU-0A4 If the density is uneven when printing, perform <Correct Shading>. There are three methods for correcting the density; Correction with a Densitometer(P. 618) with a commercial densitometer, Visual Correction(P. 619) , Scanner Correction(P. 620) . ●...
Page 628 Maintenance ● Enter the density values you measured and made a note of in step 6 in 1 to 7 for each color. Press <Apply>. Press <Output Test Page> <Start Printing>. ➠ A test page after correction is output. If there is no problem with the test page, press <Apply>. ●...
Page 629 Maintenance ● Enter a plus value to increase the density, or a minus value to decrease the density. Press <Apply>. Press <Output Test Page> <Start Printing>. ➠ A test page after correction is output. If there is no problem with the test page, press <Apply>. Scanner Correction You can perform density correction by scanning a test page that you have output.
Page 630 Maintenance If the <Could not perform correction.> message is displayed ● Did you load the paper displayed in step 5 into the paper source? ● Did you place the adjustment image with the print side face down, with the black stripe toward the back side of the machine? ●...
Page 631: Correcting "Print Color Mismatch
Maintenance Correcting "Print Color Mismatch" 19YU-0A3 Print color mismatch refers to a shift in the positions of colors that may occur when printing one image with multiple toner cartridges. Print color mismatch can cause printouts to appear blurry. If print color mismatch occurs, perform the following procedure.
Page 632: Adjusting Values For Text Color Reproducibility In Color Documents
Maintenance Adjusting Values for Text Color Reproducibility in Color Documents 19YU-0A5 If copy results of black or blackish text are not satisfactory, you can improve the color reproducibility with this adjustment. ● The settings are applied to color copies when <Original Type> is set to <Text/Photo/Map> or <Text>. Selecting the Type of Original for Copying(P.
Page 633 Maintenance Select <Apply>.
Page 634: Reducing Toner Used When Color Printing
Maintenance Reducing Toner Used When Color Printing 19YU-0H2 Fixing of excessive toner onto paper may cause color print failures such as generation of afterimages of highly dense characters or lines. Reducing the amount of toner to be fixed may improve this failure. ●...
Page 635: Correct Unevenness Of Filled Part
Maintenance Correct Unevenness of Filled Part 19YU-0H3 Adjust the unevenness when uneven filling occurs with the original with many filled parts. ● It is corrected when plain paper or recycled paper is used. Select <Menu> in the Home screen. Home Screen(P. 116) Select <Adjustment/Maintenance>...
Page 636: Viewing The Counter Value
Maintenance Viewing the Counter Value 19YU-0A7 You can check separate totals for the number of pages used for color printouts and black and white printouts. These totals include faxes, reports, and lists, in addition to copies and printouts of data from computers. <Check Counter>...
Page 637: Printing Reports And Lists
Maintenance Printing Reports and Lists 19YU-0A8 You can print reports and lists to check information such as the conditions of each department and machine settings. Printing Use Condition Reports by Department(P. 628) Setting Reports on the Communication Results(P. 628) Printing Lists of Settings(P. 630) Printing Reports on the Usage Condition of the Machine(P.
Page 638 Maintenance <Auto Print (40 Transmissions)> Select <On> to print the report automatically after every 40 transmissions, or <Off> if you do not want to print the report automatically. <Separate TX/RX> Select <On> to print sent and received reports separately, or <Off> to print both reports on one sheet. Print the report manually <Menu>...
Page 639 Maintenance Communication result ● If an error occurs during transmission by e-mail/I-Fax or saving to a shared folder/FTP server, the report does not show the error code. To check the error code, print a Communication Management Report. Communication Management Report(P. 628) RX Result Report You can check the logs of received fax and I-Fax documents by printing an RX Result Report.
Page 640 Maintenance IPSec Policy List You can check the list of policy names and the IPSec settings registered in the machine by printing an IPSec Policy List. <Menu> <Output Report> <Print List> <IPSec Policy List> Check that the size and type of paper displayed on the screen is loaded in the machine, and select <Start>...
Page 641: Replacement Parts
Be careful of counterfeit toners ● Please be aware that there are counterfeit Canon toners in the marketplace. Use of counterfeit toner may result in poor print quality or machine performance. Canon is not responsible for any malfunction, accident or damage caused by the use of counterfeit toner. For more information, see canon.com/counterfeit.
Page 642: Drum Unit
For information on the collection of used toner cartridges, see the Getting Started. ◼ Drum Unit Product Name Model Number imageRUNNER C3025i / C3025 ● Canon C-EXV 49 Drum Unit ◼ Staple Cases for Replacement Always use the dedicated replacement staple cases for this machine.
Page 643 Maintenance ◼ Fixing Assembly Refer to the packing box for the Fixing Assembly. ● FX-202 ◼ ADF Maintenance Kit Follow the instructions provided to your local authorized Canon dealer. ● DR-202...
Page 644 Faxing/Telephone Problems ............651 A Message or a Number Starting with "#" (an Error Code) Is Displayed ..........652 A Message Saying to Contact a Local Authorized Canon Dealer Is Displayed ......................653 Countermeasures for Each Message ......................668 Countermeasures for Each Error Code ............................
Page 645: Troubleshooting
Troubleshooting Troubleshooting 19YU-0AC When a problem occurs, check this chapter to find out solutions before contacting Canon. ◼ Common Problems This section describes which action to take if you suspect that the machine is malfunctioning. Common Problems(P. 637) ◼ A Message or a Number Starting with "#" (an Error Code) is Displayed This section describes how to take action when a message or error code (three digits) appears on the display.
Page 646: Common Problems
19YU-0AE If you encounter problems when using the machine, check the items in this section before contacting us. If the problems persist, contact your local authorized Canon dealer or the Canon help line. Check the Following Is the machine turned ON? Is the power cord connected? ●...
Page 647: Settings Problems
Troubleshooting Settings Problems 19YU-0FH Common Problems(P. 637) also. Problems with the Wireless/Wired LAN Connection(P. 638) Problem with the USB Connection(P. 641) Problem with the Print Server(P. 641) Problems with the Wireless/Wired LAN Connection The wireless LAN and wired LAN cannot be connected at the same time. ●...
Page 648: Wireless Lan
Troubleshooting You are unsure of the set IP address. Viewing Network Settings(P. 36) The connection method cannot be switched between a wired LAN and a wireless LAN. ● Did you select a wired LAN or a wireless LAN on the operation panel on the machine as well? This selection is required to have the machine switch to your selection.
Page 649 Troubleshooting ● Turn off the devices, and then turn them on again. ● Wait for a while, and try again to connect to the network. Check whether the machine is turned ON. ● If the machine is turned ON, turn it OFF, and then turn it back ON. Check the installation site of the machine and the wireless router.
Page 650 Troubleshooting Problem with the USB Connection Cannot communicate. ● Change the USB cable. If you are using a long USB cable, replace it with a short one. ● If you are using a USB hub, connect the machine directly to your computer using a USB cable. Problem with the Print Server You cannot find the print server to connect to.
Page 651: Copying/Printing Problems
Disable security software and other resident software. ● Reinstall the printer driver. Installing Drivers(P. 76) ● Can you print from other computers on the network? If you also cannot print from other computers, contact your local authorized Canon dealer or the Canon help line.
Page 652 Installing Drivers(P. 76) ● Can you print from other computers on the network? If you also cannot print from other computers, contact your local authorized Canon dealer or the Canon help line. USB connection ● Have you selected the correct port? If there is no port to use or you are not sure, reinstall the printer driver.
Page 653 Troubleshooting You cannot print with Google Cloud Print. Using Google Cloud Print(P. 354) It takes a long time before printing starts. ● Did you print to narrow width paper? After you print to narrow width paper, the machine may cool itself to maintain the print quality.
Page 654: Problems With Printing Results
Troubleshooting Problems with Printing Results 19YU-0F2 The printed image is displaced or skewed.(P. 645) Images are uneven or faint.(P. 645) Black streaks appear.(P. 645) White streaks appear.(P. 645) Bleedthrough occurs.(P. 646) Images are not printed on the intended side of the paper.(P. 646) Images are not printed in the intended size.(P.
Page 655 Troubleshooting Is the document feed scanning area dirty? ● Clean the document feed scanning area. Cleaning the Feeder(P. 587) Bleedthrough occurs. Is the density of backgrounds set appropriately? ● If bleed-through is observed with the print result, adjusting the density of background can improve the problem, giving a fine print.
Page 656 Troubleshooting The orientation does not match on both sides of the paper when using two- sided printing. Are the settings for two-sided printing correct? ● Follow the procedure below to check the print settings. Select the orientation of the original on the print settings screen of the application. On the [Basic Settings] screen of the driver, set [Orientation] to the same orientation you set in step 1.
Page 657 Troubleshooting The printed color tones are different from the color tones of the print data. Is the paper damp? ● Replace the paper with paper that is not damp. Are the gradation and density set appropriately? ● Perform gradation adjustment. Adjusting Gradation(P.
Page 658: Faxing/Telephone Problems
Troubleshooting Faxing/Telephone Problems 19YU-0AK Common Problems(P. 637) also. Sending Problems(P. 649) Receiving Problems(P. 649) Sending Problems A fax cannot be sent. ● Is an external phone line busy? Wait until the line becomes free. ● Has an error occurred? Print and check a Communication Management Report. Communication Management Report(P.
Page 659 Troubleshooting Telephone and fax cannot be switched automatically. ● Check that the receive mode is set to <Fax/Tel (Auto Switch)>, <Answering Machine>, or <Net Switch>. Selecting the Receive Mode(P. 80) ● Free space in memory may be running low. Print or delete data in memory. Checking/Forwarding/Deleting Documents in Memory(P.
Page 660: A Message Or A Number Starting With "#" (An Error Code) Is Displayed
When a message appears on the machine's display, or a number (error code) prefixed with "#" appears, see the following sections to check the solution. A Message Saying to Contact a Local Authorized Canon Dealer Is Displayed(P. 652) Countermeasures for Each Message(P. 653)
Page 661: A Message Saying To Contact A Local Authorized Canon Dealer Is Displayed
A Message Saying to Contact a Local Authorized Canon Dealer Is Displayed 19YU-0AX If the machine cannot operate normally due to a problem, contact a local authorized Canon dealer. Restart the machine. ● Press the power switch to turn the power OFF ( Turning OFF the Machine(P.
Page 662: Countermeasures For Each Message
To continue using the toner cartridge, press <I Agree>. If you select this option, the operation of the machine is not guaranteed. To replace the toner cartridge, press <Cancel>. If you are not sure about the remedies, contact your local authorized Canon dealer from which you purchased the toner cartridge. An error occurred during certificate verification.
Page 663 Troubleshooting An invalid paper size/type combination was detected. Drawer: XXXX Check the position of the paper guides in the drawer and [Paper Settings] on the Home screen. XXXX shows paper sources (1 to 4) of the paper drawer. The paper settings in the paper drawer differ from the paper that is loaded. ●...
Page 664 Troubleshooting Cannot find the access point. When automatic setting with WPS was attempted, a wireless router could not be detected within a specific period of time. ● Connect again paying attention to the time limit. Setting Up Connection Using WPS Push Button Mode(P. 18) Setting Up Connection Using WPS PIN Code Mode(P.
Page 665 ● Re-install the toner cartridge. If re-installing the toner cartridge fails to clear the error message, the toner cartridge may be faulty. Contact the store where you purchased the toner cartridge or consult the Canon Customer Help Center. Procedure for Replacing the Toner Cartridge(P. 597) The toner cartridge used may not be a genuine Canon product.
Page 666 Troubleshooting Change the authentication password. The password has expired. ● Set a new password. Check the authentication settings. The authentication method set on the machine does not match the authentication method set on the RADIUS server. ● Check that the same authentication method is set on this machine and the RADIUS server, and set the correct authentication method.
Page 667 Troubleshooting Could not connect. Check the PSK settings. The network key (PSK) of a wireless router to be connected is not set to the machine correctly. ● Check the network key (PSK) of the wireless router, and set it to the machine again. Checking the SSID and Network Key(P.
Page 668 Troubleshooting Could not detect any connections from wireless devices. Mobile device detection was not possible within the predetermined length of time. ● Connect again paying attention to the time limit. Connecting Directly (Access Point Mode)(P. 336) Could not perform cleaning. Paper jammed during cleaning.
Page 669 Troubleshooting The MAC address of the machine is rejected because the MAC address filter is set at a wireless router. ● Set the wireless router to permit the MAC address of the machine and your computer. For more information about how to set, see the instruction manuals for your networking devices or contact your manufacturer.
Page 670: Load Paper
To continue using the toner cartridge, press <I Agree>. If you select this option, the operation of the machine is not guaranteed. To replace the toner cartridge, press <Cancel>. If you are not sure about the remedies, contact your local authorized Canon dealer from which you purchased the toner cartridge. Insert the waste toner container.
Page 671 Troubleshooting Paper on which reports or lists can be printed is not loaded. ● Reports or lists can be printed on plain/recycled/color paper of A4 or Letter size. Load appropriate paper, and make settings for paper size and paper type. Loading Paper(P.
Page 672 Troubleshooting No reply from the destination. A network cable may be disconnected, or there may be a problem in a switch. ● Check the status of the network cables and switches. No response from the host. The machine is not connected to a network correctly. ●...
Page 673: Replace The Waste Toner Container
Troubleshooting Setting the Department ID Management(P. 364) Remote scanning is restricted. Scanning that is operated by using a computer is disabled in the Department ID Management. ● Log in to the Remote UI in System Manager Mode, display the edit screen of Department ID Management, and select the [Allow Scan Jobs with Unknown IDs] check box.
Page 674 Troubleshooting Configuring IEEE 802.1X Authentication Settings(P. 406) Specifying and registering new destinations is restricted. Only destinations that are registered in the Address Book can be specified to send a fax or e-mail. ● To enter a new destination with the operation panel, or add or edit it in the Address Book, you need to set <Restrict New Destinations>...
Page 675 Troubleshooting A scanned original could not be stored to a USB memory device due to insufficient memory space. ● Delete unnecessary data to free space in the USB memory device, or connect a different USB memory device. Connecting a USB Memory Device(P. 99) The memory is full.
Page 676 Troubleshooting The USB memory is restricted. The function that stores a scanned original to a USB memory device is disabled. ● Set <Use Scan Function> to <On>. Restricting the Scan to USB Function(P. 420) The WEP key is not set correctly. Check the WEP settings. The network key (the WEP key) of a wireless router to be connected is not set to the machine correctly.
Page 677: Countermeasures For Each Error Code
Troubleshooting Countermeasures for Each Error Code 19YU-0FS If an error occurs such as when printing is not successful or when you cannot send or receive a fax or scanned original, the corresponding error code is displayed in a report or in the job log screen as a three-digit number. Check the following to find out causes and solutions for each error code.
Page 678 Troubleshooting ● Ask the recipient to reload the paper. #018 A fax could not be sent since the recipient's machine did not respond because the line was busy or for other reasons. ● When the recipient's machine is turned OFF or the line is busy, a fax may not be sent. Ask the recipient to check the machine status.
Page 679 Troubleshooting #401 A scanned original could not be stored to a USB memory device due to insufficient memory space. ● Delete unnecessary data to free space in the USB memory device, or connect a different USB memory device. Connecting a USB Memory Device(P. 99) #406 A scanned document could not be stored to a USB memory device due to an error.
Page 680 Troubleshooting ● Divide the document into multiple sections before sending. ● Delete the documents that are stored in memory. ● Turn OFF the machine, wait for at least 10 seconds, and turn it back ON. #751 The FTP server has not been started up or a network connection has been cut. (Failure to connect to the destination is sometimes caused by a disconnection en route.) ●...
Page 681 Troubleshooting <Network>(P. 461) An IP address is not set. ● Set the IP address correctly. Setting IP Addresses(P. 29) The machine cannot communicate with devices on a network immediately after the machine starts up because the waiting time for the start of the communication is set. ●...
Page 682 Troubleshooting #804 No access privileges to access the shared folder/FTP server are granted. ● Assign the privilege for writing data to the storage folder to the sender (user name registered in the destination). For details, contact your Network Administrator. The incorrect folder name was specified when storing to the shared folder/FTP server. ●...
Page 683 Troubleshooting #816 The number of print pages has reached the upper limit specified for the department. ● To reset the print page count, click [Clear Count] on the [Department ID Management] page of Remote UI. Registering/Editing Department ID and PIN(P. 364) #818 The received data is in a file format that the machine cannot print.
Page 684 Troubleshooting #829 The received data exceeds the maximum receivable size. ● In fax reception, the machine deletes the data for page 1,000 onwards and either prints the first 999 pages or holds them in memory. Get the sender to resend page 1,000 onwards. ●...
Page 685 Troubleshooting #846 An e-mail or I-Fax could not be sent due to a POP authentication failure. ● Check the setting, and try again. Configuring E-Mail/I-Fax Communication Settings(P. 85) #852 The machine turns OFF for some reason. ● Check whether the power plug is inserted into an outlet firmly. #853 A document could not be printed because its data size exceeded the machine's upper processing capability.
Page 686 Troubleshooting #861 A document could not be printed because a printer driver that was not intended for this machine was used. ● Print again by using the printer driver for this machine. Basic Printing Operations(P. 261) A document could not be printed due to a defect in its data. ●...
Page 687: Clearing Paper Jams
Do not forcibly remove jammed originals and paper from the machine. ● Forcibly removing them may cause damage to the parts of the machine, etc. If you cannot remove the paper, contact your local authorized Canon dealer. When all paper jams are cleared ●...
Page 688 Troubleshooting Do sheets of paper overlap when being fed? ● If paper jams occur due to overlapping of sheets of paper when being fed, reload the paper by changing the orientation. Is the paper type correct? ● Press <Status Monitor> <Device Information>...
Page 689 Troubleshooting Feeder Paper Jams in the Feeder(P. 681) Inside the main unit Paper Jams in the Main Unit(P. 684) Paper drawer Paper Jams in a Paper Source(P. 689) Inner Finisher Paper Jams in the Inner Finisher(P. 694) ● Paper may not actually be jammed in the location you check. Even in this case, follow the instructions on the screen to check all the locations.
Page 690: Paper Jams In The Feeder
Troubleshooting Paper Jams in the Feeder 19YU-0C2 Check the paper jam location on the screen, and follow the procedure below to remove the original. ● The feeder is optional for imageRUNNER C3025. Remove any originals from the original supply tray. Check whether an original is jammed in the feeder cover.
Page 691 Troubleshooting Check whether an original is jammed in the original output tray. Turn the green knob counterclockwise. If an original is jammed, gently pull it out in the direction of the arrow. Check whether an original is jammed inside the inner cover of the feeder. Open the inner cover of the feeder.
Page 692 Troubleshooting Close the inner cover of the feeder. After removing all jammed originals, close the feeder cover. Lift up the feeder, and check whether there is a jammed original. Lift up the feeder, and check the position indicated by If an original is jammed, gently pull it out in the direction of the arrow. Return the feeder to its original position.
Page 693: Paper Jams In The Main Unit
Troubleshooting Paper Jams in the Main Unit 19YU-0C3 Check the paper jam location on the screen, and follow the procedure below to remove the paper. Confirm before handling ● Before starting the operation to clear paper jams, confirm that the covers and paper drawers of the machine and optional equipment are closed.
Page 694 Troubleshooting Check whether paper is jammed in the output area or reversing unit. ● If paper is jammed, gently pull it out in the direction of the arrow. Check whether paper is jammed in the fixing assembly. Open the upper cover of the fixing assembly. If paper is jammed, gently pull it out in the direction of the arrow.
Page 695: Right Cover
Troubleshooting ● If you cannot remove the paper via the top side of the fixing assembly, gently pull it out via the bottom side of the assembly. Return the upper cover of the fixing assembly back to position. Check whether paper is jammed in the output area on the side of the main unit's right cover.
Page 696 Troubleshooting If paper is jammed in the upper area of the duplexing unit, gently pull it out in the direction of the arrow. Return the duplex unit back into position. If paper is jammed in the lower area of the duplexing unit, gently pull it out in the direction of the arrow. Check whether paper is jammed around the paper drawer 1.
Page 697 Troubleshooting Gently close the right cover of the main unit until they click. ● Continue following the instructions on the screen to proceed with the interrupted operation or continue clearing paper jams.
Page 698: Paper Jams In A Paper Source
Troubleshooting Paper Jams in a Paper Source 19YU-0C4 Check the paper jam location on the screen, and follow the procedure below to remove the paper. Clearing Paper Jams in Paper Drawers 1(P. 689) Clearing Paper Jams in Paper Drawers 2(P. 689) Clearing Paper Jams in Paper Drawers 3 and 4 (Optional)(P.
Page 699 Troubleshooting Open the upper-right cover of the paper drawer. If paper is jammed, gently pull it out in the direction of the arrow. Gently close the upper-right cover of the paper drawer until it clicks. Check whether paper is jammed in the paper drawer. Open the paper drawer.
Page 700 Troubleshooting Clearing Paper Jams in Paper Drawers 3 and 4 (Optional) Check whether paper is jammed in the upper-right cover or lower-right cover of the paper drawer. Open the upper-right cover and lower-right cover of the paper drawer. If paper is jammed, gently pull it out in the direction of the arrow. Gently close the upper-right cover and lower-right cover of the paper drawer until they click.
Page 701 Troubleshooting ● When closing the paper drawer, be careful not to get your fingers caught, as this may result in personal injury. ● Continue following the instructions on the screen to proceed with the interrupted operation or continue clearing paper jams.
Page 702: Paper Jams In A Finisher (Optional)
Troubleshooting Paper Jams in a Finisher (Optional) 19YU-0C5 This section describes the method for clearing paper jams in a finisher. Check the paper jam location on the screen, and follow the procedure in the reference indicated below to remove the paper. Paper Jams in the Inner Finisher(P.
Page 703: Paper Jams In The Inner Finisher
Troubleshooting Paper Jams in the Inner Finisher 19YU-0C6 Open the right cover of the main unit. Check whether paper is jammed in output tray of the finisher. ● If paper is jammed, gently pull it out in the direction of the arrow. ●...
Page 704 Troubleshooting Check whether paper is jammed in the inner finisher entrance. Lift up the guide at the entrance. If paper is jammed, gently pull it out in the direction of the arrow. Return the guide to its original position. Gently close the right cover of the main unit until they click. ●...
Page 705: Clearing Staple Jams (Optional)
Troubleshooting Clearing Staple Jams (Optional) 19YU-0C7 If a staple jam occurs, a message, the location of the staple jam, and the procedure for clearing it are displayed on the screen. Check the staple jam location on the screen, and follow the procedure in the reference indicated below to remove the staple.
Page 706: Staple Jams In The Inner Finisher
Troubleshooting Staple Jams in the Inner Finisher 19YU-0C8 Check whether paper is jammed in output tray of the finisher. ● If paper is jammed, gently pull it out in the direction of the arrow. ● When you are using the Staple mode, do not remove the current stack of printouts from the output tray before it is stapled.
Page 707 Troubleshooting Remove any jammed staples from the staple cartridge. Lift up the knob on the staple cartridge. Remove all jammed staples and exposed staples. Return the knob on the staple cartridge to its original position. Hold the green handle on the staple cartridge and push in the cartridge as far as it will go.
Page 708 Troubleshooting Close the front cover of the finisher. ● The finisher may automatically perform dry stapling to perform staple repositioning.
Page 709 Appendix Appendix Appendix ................................702 ............................704 Third Party Software ............................705 Feature Highlights ........................706 Going Green and Saving Money ............................. 708 Improving Efficiency ..............................710 Going Digital .............................. 712 So Much More ..............................714 Specifications ..............................715 Main Unit ............................
Page 710 Appendix ..........................755 Copy Card Reader ..........................757 Manuals and Their Contents ............................758 Using User's Guide ........................759 Screen Layout of User's Guide ............................ 762 Viewing User's Guide ..........................764 Basic Windows Operations ................................. 771 Notice...
Page 711: Appendix
Appendix Appendix 19YU-0HK This chapter contains technical specifications of this machine, instructions on how to use the User's Guide, disclaimers, copyright information, and other important information for customers. ◼ Machine Specifications See the following section(s) when you want to check the specifications of the main unit and optional equipment, network environment, print function, and so on.
Page 712 Appendix Third Party Software(P. 704) Feature Highlights(P. 705) Basic Windows Operations(P. 764) Notice(P. 771)
Page 713: Third Party Software
Appendix Third Party Software 19YU-0CA For information related to third-party software, click the following icon(s).
Page 714: Feature Highlights
Appendix Feature Highlights 19YU-0FW This section describes tips for leveraging the features of the machine by category. You can make use of the features according to your intended purposes and operating environment. Going Green and Saving Money(P. 706) Improving Efficiency(P. 708) Going Digital(P.
Page 715: Going Green And Saving Money
Appendix Going Green and Saving Money 19YU-0H4 There are lots of ways to cut back on paper, toner, power, and expenses. 2-Sided Printing Print Multiple Pages on a Single Sheet You can use 2-sided printing for copies, print jobs sent from To really start saving paper, shrink multiple pages your computer, and even incoming faxes.
Page 716 Appendix For saving energy and money, a sleep mode that Assume you need paper to fax? Those old paper printouts powers down a machine when nobody is using it has you always make are a thing of the past. Send documents become an essential feature.
Page 717: Improving Efficiency
Appendix Improving Efficiency 19YU-0FX Here are some simple operations that can make complicated tasks more efficient. Address Book Frequently used Settings in One Touch Entering fax and e-mail addresses in the Address Book saves Always making 2-sided copies. Always scanning in you the inconvenience of entering them number-by-number, the same format and to the same save letter-by-letter every time you have something to send.
Page 718 Appendix Plug a USB memory device into the machine and you can Remote UI lets you manage a lot from your computer, print images and documents directly, without using a all without having to go over to the machine. Configure computer.
Page 719: Going Digital
Appendix Going Digital 19YU-0FY Digitalizing a document enables editing using a computer as well as reducing cost and time by using e-mail. Scan and E-Mail Scan and Share E-mail scanned originals without even turning on Say you've got a paper copy of a report for a company-wide your computer.
Page 720 Appendix What if you're scanning a whole page of a newspaper but Searching of text in a PDF can be done with a all you're really interested in is a headline and a photo? "searchable PDF." By scanning an original with both Use ScanGear MF.
Page 721: So Much More
With this machine, Google smartphone, Canon PRINT Business comes in handy. Even in Cloud Print, and your mobile device, print environments without a wireless LAN router, you can connect whenever you want from wherever you want.
Page 722 Appendix Normally, when you print something from your No cables, easy installation, simple maintenance. If computer, it comes out of the printer right away. you've got a WPS wireless LAN router, bypass the However, if you have sensitive documents, this may not settings process altogether and be ready to go before be what you want.
Page 723: Specifications
Appendix Specifications 19YU-0CK Specifications are subject to change without notice for product improvement or future release. ◼ Machine Specifications Main Unit(P. 715) Feeder (DADF-AV)(P. 717) Available Paper(P. 718) ◼ Specifications of Optional Equipment Cassette Feeding Unit-AP(P. 722) Media Adjustment kit-A(P. 723) Inner Finisher-K(P.
Page 724: Main Unit
Appendix Main Unit 19YU-0CL Name Canon imageRUNNER C3025i / C3025 Type Desktop Color Supported Full Color Resolution for Reading 600 x 600 dpi Resolution for Writing 600 x 600 dpi Number of Tones Acceptable Originals Up to 297 x 431.8 mm: Sheet, book, three dimensional objects...
Page 725 1 W (When <Power Save Mode> is set to <On>) When the main power switch is turned OFF 0.1 W The values may differ depending on the environmental conditions or use conditions. Dimensions imageRUNNER C3025i (W x D x H) 565 x 664 x 880 mm imageRUNNER C3025 ●...
Page 726: Feeder (Dadf-Av)
Appendix Feeder (DADF-AV) 19YU-0CR Original Feeding Mechanism Automatic Document Feeder Original Size/Type Size of Originals ● Max: 297 x 431.8 mm ● Min: 128 x 139.7 mm Weight of Originals Full Color: ● 1-sided/2-sided Scanning: 64 to 128 g/m² Black-and-White: ●...
Page 727: Available Paper
Appendix Available Paper 19YU-0E1 The paper types that can be used with this machine are shown in the following table. For available paper with options attached, see the specifications of respective options. Also, confirm the precautions regarding paper use. ◼ Supported Paper Sizes Paper Sizes Paper Drawer 1 Paper Drawer 2, 3, or 4 Multi-Purpose Tray...
Page 728: Supported Paper Types
Appendix Paper Sizes Paper Drawer 1 Paper Drawer 2, 3, or 4 Multi-Purpose Tray Executive (EXEC) 16KR Custom (Custom Size) *1*4 Envelope Yougatanaga 3 *5*6 Envelope Nagagata 3 *5*6 Kakugata 2 Short Edge Feed Envelope No.10 (COM10) *5*6 Envelope Monarch *5*6 Envelope DL *5*6...
Page 729 Appendix Paper Type Paper Drawer 1 Paper Drawer 2, Multi-Purpose Tray 3, or 4 Plain 2 76 to 90 g/m Plain 3 91 to 105 g/m Heavy 1 106 to 128 g/m Heavy 2 129 to 150 g/m Heavy 3 151 to 163 g/m Heavy 4 164 to 180 g/m...
Page 730 Appendix Paper Type Paper Drawer 1 Paper Drawer 2, Multi-Purpose Tray 3, or 4 2-Sided Coated 5 257 to 300 g/m *2*4 Color 64 to 82 g/m Tracing 64 to 99 g/m Pre-punched 64 to 75 g/m Transparency 121 to 220 g/m Labels 118 to 185 g/m Bond...
Page 731: Cassette Feeding Unit-Ap
Appendix Cassette Feeding Unit-AP 19YU-0CU Paper Sizes Available Paper(P. 718) Paper Weight Available Paper(P. 718) Paper Drawers Capacity 550 sheets (80 g/m²)/640 sheets (64 g/m²) x 2 Dimensions 565 x 615 x 248 mm (W x D x H) Weight Approximately 16 kg...
Page 732: Media Adjustment Kit-A
Appendix Media Adjustment kit-A 19YU-0H5 Paper Sizes Max: 320 x 457.2 mm Min: 210 x 139.7 mm Paper Weight 60 to 300 g/m² Paper Type Thin 1, Plain, Heavy, Recycled, 1-Sided Coated, 2-Sided Coated, Color, Pre-punched, Labels, and Bond Capacity 1 sheet...
Page 733: Inner Finisher-K
Appendix Inner Finisher-K 19YU-0H6 Paper Sizes Max: 320 x 457.2 mm Min: 98.4 x 139.7 mm Staple (Corner/Double): A3, B4, A4, A4R, B5, B5R, 11 x 17, LTR, LTRR, EXEC, LGL, 16K, 8K Staple (Eco): A3, B4, A4, B5, 11 x 17, LTR, 16K, 8K Paper Weight 52 to 300 g/m²...
Page 734 Appendix ● A3, B4, A4, B5, 11 x 17, LTR, 8K, and 16K: 5 sheets (52 to 64 g/m 4 sheets (65 to 81.4 g/m 3 sheets (81.5 to 105 g/m Manual Staple: ● All sizes: 50 sheets (52 g/m 45 sheets (64 g/m 40 sheets (80 g/m Dimensions (W x D x H)
Page 735: Inner Shift Sorter-A
Appendix Inner Shift Sorter-A 19YU-0H7 Paper Sizes No finishing set, Collate, and Group mode: ● Max: 320 x 457.2 mm ● Min: 98.4 x 139.7 mm Collate + Offset and Group + Offset mode: A3, B4, A4, A4R, B5, B5R, A5, A5R, STMT, STMTR, 11 x 17, LGL, LTR, LTRR, EXEC, 8K, 16K Paper Weight No finishing set, Collate, and Group mode: 52 to 300 g/m²...
Page 736: Inner 2Way Tray-J
Appendix Inner 2way Tray-J 19YU-0H8 Paper Sizes Max: 320 x 457.2 mm Min: 98.4 x 139.7 mm Paper Weight 52 to 300 g/m² Paper Type All the paper that can be fed Capacity Lower Tray (Tray A): 250 sheets (80 g/m²) Upper Tray (Tray B): 100 sheets (80 g/m²) Dimensions (W x D x H) 427 x 407 x 76 mm...
Page 737: Copy Tray-J
Appendix Copy Tray-J 19YU-0H9 Paper Sizes Max: 297 x 431.8 mm Min: 139.7 x 182 mm Paper Weight 52 to 220 g/m² Paper Type Thin, Plain, Recycled, Color, Pre-Punched, Heavy 1 to 5, and Bond Capacity 100 sheets (80 g/m²) Dimensions (W x D x H) 269 x 373 x 97 mm Weight...
Page 738: Copy Card Reader
Appendix Copy Card Reader 19YU-0CW Available Cards Magnetic Card Readout Method Magnetic readout Magnetic Card Reading Direction Face up Store/Replay Replay Dimensions 269 x 373 x 97 mm (excluding the attachment kit and cable) (W x D x H) Weight Approximately 200 g (including the attachment kit and cable)
Page 739: Super G3 Fax Board
A3, B4, A4, A4R, B5, B5R, A5R, 11 x 17, LGL, LTR, LTRR, STMTR, 8K, and 16K Transmission Times JBIG: Approximately 2.6 seconds (When sending A4/LTR Canon original paper, Normal 8 pels x 3.85 line/mm ECM (JBIG)) When using an IP telephone service, facsimile communication may not be performed normally via an IP telephone line.
Page 740: Send Function
Appendix Send Function 19YU-0CY ◼ Push Scan Type Color Scanner Max. Original Scanning Size Depends on copy specifications Resolution for Scan Internet FAX 204 x 196 dpi E-mail/FTP/SMB 300 x 300 dpi Scanning Speed See the feeder specifications. Interface 1000 Base-T/100 Base-TX/10 Base-T (IEEE 802.3 compliant) Protocol Supported FTP (TCP/IP), SMB (TCP/IP), SMTP Output Format...
Page 741 Appendix ● Microsoft Exchange Server 2007 SP3 ● Microsoft Exchange Server 2010 ● Microsoft Exchange Server 2013 ● Lotus Domino R7.0 ● Qpopper 4.0.19 Supports SMTP authentication and encrypted communication (TLS) during SMTP send/receive Supports APOP/POP before SMTP and encrypted communication (TLS) during POP RX...
Page 742: Printer Functions
Appendix Printer Functions 19YU-0E0 ◼ UFR II Printer Function Type Internal Print Size Depends on copy specifications Print Speed Depends on copy specifications Data Processing 1200 dpi x 1200 dpi, 600 dpi x 600 dpi Resolution Page Description Language (PDL) UFR II Protocol Supported TCP/IP (LPD/Port9100/IPP/IPPS/WSD) Compatible OS...
Page 743 Appendix Resident Fonts PCL fonts: 93 Roman, 10 Bitmap fonts, 2 OCR fonts, Barcode fonts Interface USB2.0 High Speed, 1000Base-T/100Base-TX/10Base-T (IEEE 802.3 compliant) *1 Require optional Barcode Printing Kit ◼ PS Printer Function Type Internal Print Size Depends on copy specifications Print Speed Depends on copy specifications Data Processing...
Page 744: Management Functions
Appendix Management Functions 19YU-0E2 ◼ Registering Department IDs Up to 300 Department IDs can be registered. ◼ Firewall Settings ● When specifying IP addresses in firewall settings, up to 16 IP addresses (or ranges of IP addresses) can be specified for both IPv4 and IPv6. ●...
Page 745 Appendix ◼ Definition of "Weak Encryption" When <Prohibit Use of Weak Encrypt.> is set to <On>, the use of the following algorithms are prohibited. Hash: MD4, MD5, SHA-1 HMAC: HMAC-MD5 Common key RC2, RC4, DES cryptosystem: Public key RSA encryption (512 bits/1024 bits), RSA signature (512 bits/1024 bits), DSA (512 bits/1024 cryptosystem: bits), DH (512 bits/1024 bits) ●...
Page 746: System Environment
Appendix System Environment 19YU-0E3 WSD Scan ● Windows 8.1 ● Windows 10 System Requirements for the Windows Remote UI ● Windows Vista SP2: Internet Explorer 9 ● Windows7/8.1/10: Internet Explorer 11 and later macOS ● Mac OS X 10.7 Lion and later: Safari 5.1 and later Compatible mail ●...
Page 747 Appendix ● Windows Server 2012 R2 with Active Directory ● Lotus Notes Domino R7 and later System requirements for the User's Windows Guide ● Internet Explorer 9 and later ● Microsoft Edge ● Firefox 38 and later ● Firefox ESR 38 and later ●...
Page 748: Network Environment
Appendix Network Environment 19YU-0E4 ◼ Wired LAN Specifications Interface 10Base-T/100Base-TX/1000Base-T (RJ-45) Protocol TCP/IP Supported ● Frame type: Ethernet II ● Print applications: LPD/Raw/IPP/IPPS/WSD/Mopria/Google Cloud Print/AirPrint/Windows10 Mobile Print ◼ Wireless LAN Specifications Standard IEEE 802.11b, IEEE 802.11g, IEEE 802.11n Transmission Scheme IEEE 802.11b (Modulation system: DS-SS) IEEE 802.11g (Modulation system: OFDM method) IEEE 802.11n (Modulation system: OFDM method)
Page 749: Options
Appendix Options 19YU-0E5 The functionality of the machine can be expanded by installing options to the machine. ◼ Available Options Optional Equipment(P. 742) System Options(P. 754) ◼ Finding Options According to Your Purposes To load multiple sheets of original Feeder(P. 103) Paper drawers that can be installed to the machine FL Cassette(P.
Page 750 Appendix ◼ Handling of the Options ● Do not place your hand in the part of the tray where stapling is performed (near the rollers) if a finisher is attached, as this may result in personal injury. ● Do not place your fingers or hands on the finisher when the finisher is in use. Doing so may result in personal injury or damage to the finisher.
Page 751: Optional Equipment
Appendix Optional Equipment 19YU-0E6 By combining options, you can use functions more efficiently. ◼ When the Inner Finisher-K is installed Inner Finisher-K You can perform offset and stapling (Corner/Double) with this option. In addition, you can manually bind with the stapler or bind without the stapler. Inner Finisher-K(P.
Page 752 Install this to use Offset as finishing mode. Inner Shift Sorter-A(P. 751) Inner Shift Sorter-A(P. 751) Utility Tray-B This option provides space for placing originals. ● For information on the combination of options that can be installed on the machine, contact your local authorized Canon dealer.
Page 753: Cassette Feeding Unit-Ap
Appendix Cassette Feeding Unit-AP 19YU-0E7 Enables you to add two paper drawers. Loading different sized paper in the optional paper drawers enables reduced work for switching paper. Paper drawer Load Paper. Loading Paper in the Paper Drawer(P. 135) Lower-right cover Open this cover when clearing a paper jam inside the machine.
Page 754: Fl Cassette
Appendix FL Cassette 19YU-0E8 Two types of paper drawers can be installed to the machine. The installation position and the paper sizes that can be loaded differ according to the type of paper drawer. FL Cassette-BE Install it in the position for the paper drawer 1. FL Cassette-BF Install it in the position for the paper drawer 2, 3, or 4.
Page 755: Media Adjustment Kit-A
Appendix Media Adjustment kit-A 19YU-0HA This kit enables you to load heavy coated paper (300 g/m ) in the multi-purpose tray. ● For information on available paper sizes, see Available Paper(P. 718) .
Page 756: Inner Finisher-K
Appendix Inner Finisher-K 19YU-0E9 Install "Inner Finisher-K" to use the following finish functions. Offset Each printout group is shifted in alternating layers. Staple + Collate The printouts are collated into sets arranged in page order and stapled (Corner/Double). Staple + Group All printouts of the same original page are grouped together into sets and stapled (Corner/Double).
Page 757: Front Cover
Appendix Slit Insert paper to manually staple the paper. You can specify the time period for the paper to be stapled after inserting the paper. Front cover Open to remove jammed paper, clear a staple jam in the stapler unit, or replace the staple cartridge. Manual Stapling Place the desired bundle of paper into the slit in the inner finisher.
Page 758 Appendix ● To output paper to the upper tray with "Inner Finisher-K" installed requires "3 Way Unit-D." ● For information on the paper sizes that can be used for Staple, see Specifications(P. 714) . ● To replace the staple cartridge of the staples, see Replenishing the Staples (Optional)(P.
Page 759: Inner 2Way Tray-J
Appendix Inner 2way Tray-J 19YU-0EA Attach this to add an additional output destination. This is useful when you wan to use separate output trays for different functions, such as copying, printing, and faxing. Inner Tray Paper is output to the output tray. ●...
Page 760: Inner Shift Sorter-A
Appendix Inner Shift Sorter-A 19YU-0HL Attach to use the following finish functions. Offset Each printout group is shifted in alternating layers. Inner shift sorter Printouts are output after collated.
Page 761: Copy Tray-J
Appendix Copy Tray-J 19YU-0EE Attach this to add an additional output destination. This is convenient when you wan to use separate output trays for different functions, such as Copy, Print, and Fax. Output Tray The prints are output to this tray. Auxiliary tray Pull out the auxiliary tray if you are printing on large size paper.
Page 762: Adf Access Handle-A
Appendix ADF Access Handle-A 19YU-0EJ This option helps you to close the feeder. ADF access handle Hook the edge of the handle to the tip of the feeder to gently close it.
Page 763: System Options
Appendix System Options 19YU-0EK By installing system-related options, you can further enhance the performance of the machine. ◼ PS Printer Kit This option enables you to use the machine as a PS printer. ◼ Barcode Printing Kit This option enables you to print barcodes. For more details, see Bar Code Printing via the online manual site. ◼...
Page 764: Copy Card Reader
Appendix Copy Card Reader 19YU-0EH If you install the "Copy Card Reader" to the machine, you can perform Department ID Management using the control card. Users are required to authenticate themselves before starting an operation such as copying or faxing. Setting the Department ID Management(P.
Page 765 Appendix Removing the card Remove the control card from the card slot. Confirm that the screen to set a control card is displayed. ● If the Home screen does not appear when the control card is inserted, check if the control card is inserted in the correct direction and that the control card is not damaged or prohibited from use.
Page 766: Manuals And Their Contents
Appendix Manuals and Their Contents 19YU-0ER The manuals listed below are included with the machine. Refer to them as necessary. Getting Started Read this manual first. This manual describes basic operations in an easy-to- understand manner. User's Guide (This Manual) This manual describes all the functions of the machine in a manual that is viewed using a Web browser.
Page 767: Using User's Guide
Appendix Using User's Guide 19YU-0HC The User's Guide is a manual that can be viewed on your computer or mobile device and it describes all of the functions of the machine. You can search from your intended use or enter a keyword to quickly find the page you are looking for.
Page 768: Screen Layout Of User's Guide
Appendix Screen Layout of User's Guide 19YU-0HE The User's Guide is divided into different screens, and the content of each screen varies. Top Page Appears when User's Guide is started. Click to also display all of the sections under the chapters. Click to return to the previous display.
Page 769 Appendix Topic Page Contains information about how to configure and use the machine. Navigation See what chapter topic you are currently viewing. Click to jump to the corresponding page. To return to the previous page, click "Back" on your Web browser.
Page 770 Appendix Click to display the hidden detailed descriptions. Click to close the detailed descriptions. Click to return to the page top. Search Click to display the search window. Contains a text box to perform a search by keyword and find the page you are looking for.
Page 771 Computer Screens Used in This Manual Unless otherwise noted, displays used in the User's Guide are those for the imageRUNNER C3025i. Depending on the model or operating system you are using, the appearance of the displays used in this manual may slightly differ from the actual displays.
Page 772 Appendix...
Page 773 Appendix Basic Windows Operations 19YU-0HH Displaying the Printer Folder(P. 764) Enabling [Network discovery](P. 764) Displaying Shared Printers in the Print Server(P. 765) Printing a Test Page in Windows(P. 765) Checking the Bit Architecture(P. 766) Checking the Computer Name(P. 767) Checking the Printer Port(P. 768) Checking Bidirectional Communication(P.
Page 774 Appendix Windows Server 2008 [Start] select [Control Panel] double-click [Network and Sharing Center] select [Turn on network discovery] under [Network discovery]. ◼ Displaying Shared Printers in the Print Server Open Windows Explorer. Windows Vista/7/Server 2008 [Start] select [All Programs] or [Programs] [Accessories] [Windows Explorer].
Page 775 Appendix Open the printer folder. Displaying the Printer Folder(P. 764) Right-click the printer driver icon for this machine, and click [Printer properties] or [Properties]. Click [Print Test Page] in [General] tab. ➠ The test page is printed. ◼ Checking the Bit Architecture If you are not sure whether your computer is running 32-bit or 64-bit Windows follow the procedure below.
Page 776 Appendix Right-click [Start] select [Control Panel]. Windows 10/Server 2016 Proceed to step 2. Display [System]. Windows Vista/7/8/Server 2008 R2/Server 2012 Click [System and Maintenance] or [System and Security] [System]. Windows 10/Server 2016 Click [ [Settings] [System] select [About]. Windows Server 2008 Double-click [System].
Page 777 Appendix Display [System]. Windows Vista/7/8/10/Server 2008 R2/Server 2012/Server 2016 Click [System and Maintenance] or [System and Security] [System]. Windows Server 2008 Double-click [System]. Check the computer name. ◼ Checking the Printer Port Open the printer folder. Displaying the Printer Folder(P. 764) Right-click the printer driver icon for this machine, and click [Printer properties] or [Properties].
Page 778 ● If [Description] for the selected port is [Canon MFNP Port], and the machine and the computer are on the same subnet, then the connection will be maintained. You do not need to add a new port. If it is [Standard TCP/IP Port], you need to add a new port.
Page 779 Appendix In the [Ports] tab, make sure that the [Enable bidirectional support] check box is selected. ◼ Checking the SSID to Which Your Computer is Connected If your computer is connected to a wireless LAN network, click , or in the system tray to display the SSID of the connected wireless LAN router.
Page 780 Canon does not recommend extending the Activation Times from the optimum ones set as default. Energy Star ®...
Page 781 The duplex function has been auto enabled during the set up and driver installation and Canon strongly recommends that you do not disable this function. You should continue to use the duplex function to reduce the environmental impact of your work with this product at all times.
Page 782 Appendix All instances of the name PostScript in the text are references to the PostScript language as defined by Adobe Systems Incorporated unless otherwise stated. The name PostScript also is used as a product trademark for Adobe Systems' implementation of the PostScript language interpreter. Except as otherwise stated, any reference to a "PostScript printing device,"...
Page 783 SIL OPEN FONT LICENSE This Font Software is licensed under the SIL Open Font License, Version 1.1. This license is copied below, and is also available with a FAQ at: http://scripts.sil.org/OFL ----------------------------------------------------------- SIL OPEN FONT LICENSE Version 1.1 - 26 February 2007 ----------------------------------------------------------- PREAMBLE The goals of the Open Font License (OFL) are to stimulate worldwide...
Page 784 SIL OPEN FONT LICENSE 1) Neither the Font Software nor any of its individual components, in Original or Modified Versions, may be sold by itself. 2) Original or Modified Versions of the Font Software may be bundled, redistributed and/or sold with any software, provided that each copy contains the above copyright notice and this license.
Page 785 Third-Party Services If you use third-party services through the PRODUCT, use of the services are subjected the conditions below. When you access and/or obtain some third party content (such as text, images, videos, audios, or software) through the SOFTWARE, except as expressly permitted by the content owner or by applicable law, you may not (a) scrape, build databases or otherwise create permanent copies of such content, or keep cached copies longer than permitted by the cache header;...
Page 786 The Software Subjected to the Other License Conditions Please refer to Table of Software and respective License terms below, for more detail and corresponding license conditions. Table of Software Names of Software Terms and Conditions of the License: See Page Adobe PDF Scan Library Adobe PostScript 3 expat...
Page 787 Adobe PDF Scan Library Portions use software under the following terms: ______________________________________________________________________________________ This product contains either BSAFE and/or TIPEM software by RSA Security Inc. ______________________________________________________________________________________ This product includes software developed by the Apache Software Foundation (http://www.apache.org/). Copyright (c) 1998-2000 The Apache Software Foundation. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 788 This software consists of voluntary contributions made by many individuals on behalf of the Apache Software Foundation and was originally based on software copyright (c) 1999, International Business Machines, Inc., http://www.ibm.com. For more information on the Apache Software Foundation, please see <http://www.apache.org/>.
Page 789 The Loki Library Portions Copyright (c) 2001 by Andrei Alexandrescu . This code accompanies the book: Alexandrescu, Andrei. "Modern C++ Design: Generic Programming and Design Patterns Applied". Portions Copyright (c) 2001. Addison-Wesley. Permission to use, copy, modify, distribute and sell this software for any purpose is hereby granted without fee, provided that the above copyright notice appear in all copies and that both that copyright notice and this permission notice appear in supporting documentation.
Page 790 Adobe PostScript 3 Copyright 2007-2008 Adobe Systems Incorporated and its licensors. All rights reserved. Portions include software under the following terms: ______________________________________________________________________________________ This product contains either BSAFE and/or TIPEM software by RSA Security Inc. ______________________________________________________________________________________ Portions of Pool.c_Copyright 1987 - NeXT, Inc., and portions of Graphics.c_Copyright 1988 NeXT, Inc. as an unpublished work.
Page 791 PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
Page 792 This code is derived from software contributed to Berkeley by James A. Woods, derived from original work by Spencer Thomas and Joseph Orost. Redistribution and use in source and binary forms are permitted provided that the above copyright notice and this paragraph are duplicated in all such forms and that any documentation, advertising materials, and other materials related to such distribution and use acknowledge that the software was developed by the University of California, Berkeley.
Page 793 Portions of this product are based on Modifications created from the Original Code known as the "Sablotron XSLT Processor". The Sablotron XSLT Processor is subject to the Mozilla Public License Version 1.1 (the "License"). You may obtain a copy of the License at http://www.mozilla.org/MPL/ Software distributed under the License is distributed on an "AS IS"...
Page 794 products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 795 EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT OF THIRD PARTY RIGHTS. IN NO EVENT SHALL THE COPYRIGHT HOLDER OR HOLDERS INCLUDED IN THIS NOTICE BE LIABLE FOR ANY CLAIM, OR ANY SPECIAL INDIRECT OR CONSEQUENTIAL DAMAGES, OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THE DATA FILES OR SOFTWARE.
Page 796 OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 797 expat Copyright (c) 1998, 1999, 2000 Thai Open Source Software Center Ltd and Clark Cooper Copyright (c) 2001, 2002, 2003, 2004, 2005, 2006 Expat maintainers. Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:...
Page 798 HarfBuzz 2012-07-30 Copyright (C) 2006 Behdad Esfahbod Copyright (C) 1998-2004 David Turner and Werner Lemberg Copyright (C) 2008 Nokia Corporation and/or its subsidiary(-ies) Copyright (C) 2004,2007 Red Hat, Inc. Permission is hereby granted, without written agreement and without license or royalty fees, to use, copy, modify, and distribute this software and its documentation for any purpose, provided that the above copyright notice and the following two paragraphs appear in all copies of this software.
Page 799 libjingle Copyright 2004--2007, Google Inc. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
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Page 801 LuaSocket LuaSocket 2.0.2 license Copyright © 2004-2007 Diego Nehab Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:...
Page 802 "RSA Data Security, Inc. MD4 Message-Digest Algorithm" - 18 -...
Page 803 Net-SNMP Various copyrights apply to this package, listed in various separate parts below. Please make sure that you read all the parts. ---- Part 1: CMU/UCD copyright notice: (BSD like) ----- Copyright 1989, 1991, 1992 by Carnegie Mellon University Derivative Work - 1996, 1998-2000 Copyright 1996, 1998-2000 The Regents of the University of California All Rights Reserved Permission to use, copy, modify and distribute this software and its...
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Page 811 OpenSSL OpenSSL License --------------- /* ==================================================================== * Copyright (c) 1998-2011 The OpenSSL Project. All rights reserved. * Redistribution and use in source and binary forms, with or without * modification, are permitted provided that the following conditions * are met: * 1.
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Page 813 * Copyright remains Eric Young's, and as such any Copyright notices in * the code are not to be removed. * If this package is used in a product, Eric Young should be given attribution * as the author of the parts of the library used. * This can be in the form of a textual message at program startup or * in documentation (online or textual) provided with the package.
Page 814 * derivative of this code cannot be changed. i.e. this code cannot simply be * copied and put under another distribution licence * [including the GNU Public Licence.] - 30 -...

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Imagerunner c3025

Canon imageRUNNER C3025i User Manual

Setting up

Preparations Required before Use

Preventing Unauthorized Access

Setting up Using the Setup Guide

Setting the Date/Time

Setting up the Network Environment

Installing Drivers

Configuring Initial Settings for Fax Functions

Configuring Scan Settings

Basic Operations

Parts and Their Functions

Turning on the Machine

Using the Operation Panel

Logging in to the Machine

Placing Originals

Loading Paper

Customizing the Display

Changing the Default Settings for Functions

Setting Sounds

Entering Sleep Mode

Setting Auto Shutdown Time

Registering Destinations

Copying

Copy Basic Features Screen

Basic Copy Operations

Enhancing and Adjusting Copy Quality

Useful Copy Functions

Faxing

Fax Basic Features Screen

Basic Operations for Sending Faxes

Receiving Faxes

Useful Functions When Sending

Various Receiving Methods

Forwarding the Received Documents Automatically

Checking Status and Log for Sent and Received Documents

Sending Faxes from Your Computer (PC Fax)

Using Internet Fax (I-Fax)

Printing

Printing from a Computer

Various Printing Methods

Scanning

Scan Basic Features Screen

Basic Operations for Scanning Originals

Scanning Clearly

Useful Scanning Functions

Using Your Computer to Scan (Remote Scan)

Linking with Mobile Devices

Connecting with Mobile Devices

Utilizing the Machine through Applications

Using Airprint

Using Google Cloud Print

Managing the Machine by the Remote Control

Managing the Machine

Setting Access Privileges

Configuring the Network Security Settings

Restricting the Machine's Functions

Increasing the Security of Documents

Managing the Machine from a Computer (Remote UI)

Updating the Firmware

Initializing Settings

Setting Menu List

Preferences

Display Settings

Adjust Image Quality

Printer

Receive/Forward

Maintenance

Regular Cleaning

Replacing the Toner Cartridge

Replacing the Waste Toner Container

Replenishing the Staples (Optional)

Replacing the Drum Unit

Checking the Remaining Amount of Consumables

Adjusting Print Quality

Viewing the Counter Value

Printing Reports and Lists

Replacement Parts

Quick Links

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