Page 1: Operating Instructions
Compact Plain Paper FAX Model No. KX-FP270 KX-FP265 OPERATING INSTRUCTIONS Please read these Operating Instructions before using the unit and save for future reference. FOR OPERATION ASSISTANCE, CALL 1-800-HELP-FAX (1-800-435-7329) OR SEND A FAX TO 1-215-741-6376. Quick Start To get started,...
Page 2 Thank you for purchasing a Panasonic facsimile. Welcome to the world of Panasonic facsimiles. This product combines the facsimile, telephone, telephone answering device and copier features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.
Page 3: Important Safety Instructions
Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3.
Page 4 Quick Start Installation Remove the shipping tape from the unit and paper stacker, and install as follows. Shipping tape Film cartridge Slide the cover open lever forward. The cover is under tension to improve print quality. Pull up hard enough to open. Remove the leaflet from the unit.
Page 5: Recording Paper
Paper stacker (See page 25.) Lift the front of the unit, insert the paper stacker into the slots and slide it until it stops. Slots Bottom For assistance, call 1-800-435-7329. Quick Start Paper tray (See page 26.) Open the paper tray. Insert the two tabs on the paper tray into the slots on the back of the unit.
Page 6: Handset Cord
Quick Start Connections For further details, see page 28. For assistance, call 1-800-435-7329. Handset cord Connect to the unit. Connect to the handset. Telephone line cord Connect to “LINE” on the unit. Connect to a single telephone line jack. RJ11C Line surge protector Power cord...
Page 7 Voice calls - making/answering Voice calls - making Lift the handset. Dial the number. When finished, hang up the handset. For further details, see page 34. If you have problems making a call, see page 111. For assistance, call 1-800-435-7329. Quick Start...
Page 8 Quick Start Voice calls - answering When the unit rings, lift the handset. When finished, hang up the handset. For further details, see page 35. If you have problems answering a call, see page 111. For assistance, call 1-800-435-7329.
Page 9: Fax - Sending
Fax - sending/receiving Fax - sending Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document until a single beep is heard and the unit grabs the document. Press DIGITAL SP-PHONE Dial the fax number.
Page 10: Fax - Receiving
Quick Start Fax - receiving When the unit rings, lift the handset. When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press START/COPY/SET Hang up the handset. For further details, see page 72. You can select which way to receive calls according to your needs.
Page 11 Copy - making Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document until a single beep is heard and the unit grabs the document. Make sure the handset is on the unit.
Page 12 Quick Start Operating the answering device Setting the unit to receive voice messages and fax messages automatically Press AUTO ANSWER AUTO ANSWER light turns on. AUTO ANSWER TO ANSWER TAD/FA A X ON TAD/F X ON Make sure that the display shows “TAD/FAX MODE”.
Page 13: Erasing Recorded Messages
Listening to recorded messages Press PLAY MESSAGES PLAY MESSAGES light is flashing or on. When the PLAY MESSAGES light is: — flashing, the unit will only play the new messages. — on, the unit will play all the messages. PLAY MESSAGES FLASH/ON For further details, see page 94.
Page 14: Table Of Contents
Table of Contents Accessories Initial Help Button Preparation Finding the Controls Setup Volumes Making and Answering Calls Telephone One-Touch Dial JOG DIAL Caller ID Voice Contact Sending Faxes Fax/Copy For assistance, call 1-800-435-7329. Included accessories ....Accessory order information .
Page 15 Receiving Faxes Fax/Copy Copying Setup Answering Greeting Device Playing Messages Recording Remote Operation Options Error Messages Help Operations Jams Ink Film Cleaning For assistance, call 1-800-435-7329. Setting the unit to receive calls ... TEL mode (answering all calls manually) .
Page 16 Reports General Fax Voice Information Guidance Display Contrast Reset FCC Information Warranty Specifications Comienzo rápido en español Comienzo rápido en español Index ....... . Features Summary For assistance, call 1-800-435-7329.
Page 17: Accessories
Included accessories To order, call toll free 1-800-435-7329 or see the fax order instructions on page 18. Power cord ..1 pc. Telephone line cord Part No. PQJA200Z Part No. PQJA59V Paper stacker ..1 pc. Paper tray .
Page 18: Accessory Order Information
The free starter film is only 20 meters (65') long. We recommend that you buy regular film [100 m (328')] for uninterrupted use of your unit. For best results, use Panasonic replacement film, KX-FA135 or KX-FA136. To order, call toll free 1-800-435-7329 or see the fax order instructions below.
Page 19: Help Function
Help function You can print a quick reference for assistance as follows. Press HELP Display: PRESS[ Press until the desired item is displayed. The following items are available. 1. How to program your unit 1.HOW TO SET UP 2. How to store names in the JOG DIAL directory and how to dial them 2.JOG/AUTO DIAL 3.
Page 20: Finding The Controls
Finding the Controls Location Used to record greeting messages (p. 91). Used to record memo messages and a telephone conversation (p. 96). Dial keypad Used to change from pulse to tone during dialing (p. 36). Used as a hookswitch Used for voice muting (p.
Page 21 Used to select a resolution (p. 54). B B R R O O A A D D C C AST HYPHEN INSERT NAME/TEL NO. LOWER SECRET DIRECTORY RESOLUTION MENU PROGRAM SKIP JOG D JOG DIAL MESSAGES BACK REPEAT Finding the Controls Used for transmission to multiple stations (p.
Page 22: Overview
Finding the Controls Overview Document guides Document entrance Speaker Paper stacker Document exit Recording paper exit Document feeder tray Cover open lever Cover Paper tray Recording paper entrance Recording paper set lever...
Page 23: Setup
The free starter film prints about 65 letter size pages. A normal film roll prints about 330 letter size pages. Purchase one of the following full size replacement film kits as soon as possible for uninterrupted use of your Panasonic plain paper fax machine. Full size replacement film kits: KX-FA135 Film cartridge KX-FA136 Replacement film Two replacement film rolls only.
Page 24 Setup Remove the leaflet from the unit. If the film in the film cartridge is slack, tighten it by winding the bottom side gears. Install the film cartridge into the unit. Make sure that the blue label on the cartridge matches the one on the unit.
Page 25: Paper Stacker
Paper stacker Remove the shipping tape from the paper stacker. Lift the front of the unit and insert the paper stacker into the slots. Confirm if the paper stacker is locked into the center slots. Slide the paper stacker until it stops. Using legal size paper Press the dotted area on the paper stacker extender.
Page 26: Paper Tray
Setup Paper tray Open the paper tray. Insert the two tabs on the paper tray into the slots on the back of the unit. Do not place the unit in areas where the paper tray may be obstructed by a wall, etc. Recording paper Letter or legal size recording paper can be loaded.
Page 27 Fan the stack of paper to prevent a paper jam and insert the paper into the paper tray. The height of the stack of the paper should not exceed the upper limit on the paper tray, otherwise the paper may jam or multi-feed. The paper should not be over the tab.
Page 28: Connections
Setup Connections Connect the handset cord. Connect the telephone line cord. Connect the power cord. When the power is turned on for the first time, the unit will print some basic information. 120 V, 60 Hz Power surge protector RJ11C Line surge protector Note:...
Page 29: Date And Time, Your Name And Facsimile Telephone Number
You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit, fulfilling the requirements of the Telephone Protection Act of 1991. Your logo Example: FROM : Panasonic Fax Setting the date and time Press MENU Display: 1.SYSTEM SET UP...
Page 30: Setting Your Logo
Setup Setting your logo The logo can be your company, division or name. Press MENU Display: 1.SYSTEM SET UP Press , then YOUR LOGO START/COPY/SET Press LOGO= Enter your logo, up to 30 characters, by using the dial keypad or (see the next page).
Page 31 To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Dial keys HYPHEN key (Used to insert a hyphen.) One-Touch Dial keys INSERT key (Used to insert one character or one space.) key (Used to move the cursor to the left.) Arrow key (Used to move the cursor to the right.)
Page 32: Setting Your Facsimile Telephone Number
Setup Setting your facsimile telephone number Press MENU Display: 1.SYSTEM SET UP Press , then YOUR FAX NO. Press START/COPY/SET NO.= Enter your facsimile telephone number up to 20 digits using the dial keypad or If using JOG DIAL , press cursor.
Page 33: Volumes
Adjusting volumes Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle, press To turn the ringer off: ¡ 1. Press repeatedly until the following message is displayed. Display: RINGER OFF= OK? YES: PRESS SET 2. Press START/COPY/SET To turn the ringer back on, press While the ringer volume is set to off: ¡...
Page 34: Making And Answering Calls
Making and Answering Calls Voice calls - making Press DIGITAL SP-PHONE or lift the handset. Display: TEL= Dial the telephone number. Example: TEL=2345678 If you misdial, hang up and dial again. When the other party answers, talk into the microphone or handset. When finished, press DIGITAL SP-PHONE hang up the handset.
Page 35: Voice Calls - Answering
Voice calls - answering When the unit rings, press DIGITAL SP-PHONE or lift the handset. When finished, press DIGITAL SP-PHONE hang up the handset. Making and Answering Calls Handset MUTE DIGITAL SP-PHONE...
Page 36: Tone, Flash And Pause Buttons
Making and Answering Calls TONE, FLASH and PAUSE buttons TONE button ( ) button is used for rotary pulse dial TONE services and allows you to temporarily change from the pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to the pulse mode.
Page 37: Dialing Mode (Touch Tone Or Pulse)
Dialing mode (touch tone or pulse) When the unit is turned on, the unit will automatically set the dialing mode to “TONE” or “PULSE” if this feature is set to “AUTO”. If you cannot dial, change the dialing mode setting to “TONE” or “PULSE” by following the instructions below. Press MENU Display:...
Page 38: One-Touch Dial
One-Touch Dial Storing names and telephone numbers in the One-Touch Dial The unit’s memory allows you to use the One-Touch Dial for rapid access to your most frequently dialed numbers. 10 stations are available. The One-Touch Dial key 1 can be used as One-Touch Dial key 1 (DIAL MODE) or as a broadcast key (BROADCAST).
Page 39 To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Dial keys HYPHEN key (Used to insert a hyphen.) One-Touch INSERT key (Used to insert one character or one space.) Dial keys SECRET key (Used to keep the telephone number secret.) key (Used to move the cursor to the left.) Arrow...
Page 40: Making A Voice Call Using The One-Touch Dial
One-Touch Dial Making a voice call using the One-Touch Dial Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (see page 38). Press DIGITAL SP-PHONE or lift the handset. Display: TEL= Confirm that there are no documents in the document feeder tray.
Page 41: Jog Dial
For rapid access to frequently dialed numbers, the unit also provides a JOG DIAL directory (100 stations for the KX-FP270, 60 stations for the KX-FP265) in addition to the One-Touch Dial. For your convenience, the following 2 stations have been preprogrammed in the JOG DIAL directory.
Page 42 JOG DIAL Editing a stored name and number Rotate until the desired name is JOG DIAL displayed. Example: Mary Press DIRECTORY PROGRAM EDIT= Press to select “EDIT”. NAME=Mary If you do not need to edit the name, skip to step 5. Edit the name by following the instructions on page 39.
Page 43 Erasing a stored name and number You can also erase a name and number stored in the One-Touch Dial by following the instructions below. Rotate until the desired name is JOG DIAL displayed. Example: Smith DIRECTORY PROGRAM Press EDIT= Press to select “DELETE”.
Page 44: Making A Voice Call Using The Jog Dial Directory
JOG DIAL Making a voice call using the JOG DIAL directory Before using this feature, program the desired names and telephone numbers into the directory (see page 41). Rotate until the desired name is JOG DIAL displayed. Example: Lisa Press DIGITAL SP-PHONE or lift the handset.
Page 45: Caller Id
Caller ID service from the phone company This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service. Caller ID and its capabilities Caller ID allows you to view the name or telephone number of the caller before you answer the call. The calling party information (name has priority) will be displayed after the first ring.
Page 46: Viewing The Caller Id List On The Display
Caller ID Viewing the Caller ID list on the display The unit stores the caller’s information and makes a list of up to 35 callers in chronological order. When the memory is full and the unit receives a new call, the oldest data will be automatically erased. With the Caller ID list, the following convenient features are available.
Page 47: Calling Back From The Caller Id List
Calling back from the Caller ID list You can easily call back a telephone number recorded in the Caller ID list. Important: This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., —...
Page 48: Storing A Telephone Number In The One-Touch Dial And Jog Dial Directory From The Caller Id List
Caller ID Storing a telephone number in the One-Touch Dial and JOG DIAL directory from the Caller ID list You can store a name and telephone number in the One-Touch Dial and JOG DIAL directory from the Caller ID list. Important: This feature is not available in the following cases.
Page 49: Erasing A Name/Number From The Caller Id List
Erasing a name/number from the Caller ID list You can erase some or all of the entries in the Caller ID list. Erasing a specific caller’s information Press CALLER ID SEARCH Example: 2 NEW CALLS Display: USE JOG-DIAL Rotate JOG DIAL until the desired name is displayed.
Page 50 Caller ID Erasing all callers’ information Press MENU three times. Display: 3.CALLER SET UP Press START/COPY/SET PRESS[ Press until the following message is displayed. CALL LIST ERASE Press START/COPY/SET ALL ERASE OK? If you do not want to erase the information, press STOP Press START/COPY/SET...
Page 51: Storing Your Area Code
Storing your area code When this feature is set, the caller’s telephone number is displayed without the area code when a call is received from the same area. If the call is received from outside your area, the telephone number will be displayed with “1”...
Page 52: Automatic Caller Id List
Caller ID Automatic Caller ID list This feature prints a Caller ID list automatically after every 35 new calls. After printing, only the oldest caller information will be erased when a new one is received. When this feature is turned off, the unit will store the records of caller information, but will not print the Caller ID list automatically.
Page 53: Voice Contact
You can have a conversation during the same call after the fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature. Initiating voice contact...
Page 54: Sending Faxes
Sending Faxes Sending a fax manually Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.
Page 55: Sending A Fax Using The One-Touch Dial
(see page 69). Note: If your fax does not transmit, press DIGITAL SP-PHONE and then repeat step 5. Verify that the number dialed is answered by the other party’s fax machine. Document feeder tray STANDARD repeatedly to STOP DIGITAL SP-PHONE...
Page 56: Sending A Fax Using The Jog Dial Directory
For further details about using the JOG DIAL, see page 44. If your fax does not transmit, press DIGITAL SP-PHONE and then repeat steps 5 and 6. Verify that the number dialed is answered by the other party’s fax machine. Document feeder tray STANDARD repeatedly to STOP DIGITAL SP-PHONE NAME/TEL NO.
Page 57: Iq-Fax
2 times. 2 If any transmission errors occur between the fax server and the other party’s fax machine, the fax server will automatically redial the other party’s fax machine up to 4 times. If your fax is still not transmitted after 4 attempts, the fax server will fax a Non-Delivery Notice to you.
Page 58 Sending Faxes Turning on the IQ-FAX function Before programming, confirm that your application has been processed by FaxSav. Press MENU Display: 1.SYSTEM SET UP Press , then IQ-FAX Press START/COPY/SET MODE=OFF Press to select “ON”. MODE=ON If this feature is not required, select “OFF”. Press START/COPY/SET SETUP ITEM [...
Page 59 Sending a fax using the Internet Open the document feeder tray. Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document.
Page 60: Documents You Can Send
Sending Faxes Documents you can send Minimum size Maximum size 128 mm (5") 216 mm (8 Note: Remove clips, staples or other similar fastening objects. Check that ink, paste or correction fluid has dried. Do not send the following types of documents. Use copies for fax transmission. —...
Page 61: Sending Faxes By Following The Voice Guide
Sending faxes by following the voice guide You can send the documents by following the voice guide. After transmission, the voice guide will turn off automatically. Press MENU four times. Display: 4.SEND GUIDE Press HELP Voice guide: To transmit, insert the document face down until you hear the beep.
Page 62: Sending Report For Confirmation
START TIME 01 2345678 Jan. 20 01:18PM Note: If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network will send a Non-Delivery Notice to your unit. Dial keypad Jan. 20 1998 01:19PM...
Page 63: Automatic Journal Report
Jan. 21 05:18PM 555556677 Jan. 22 10:35AM Note: If your fax is not transmitted to the other party’s fax machine using the FaxSav network, the FaxSav network will send a Non-Delivery Notice to your unit. Sending Faxes Dial keypad Jan. 25 1998 05:22PM...
Page 64: Delayed Transmission (Sending A Fax At A Specified Time)
Sending Faxes Delayed transmission (sending a fax at a specified time) Using a built-in clock, this unit can send documents automatically at a specified time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance.
Page 65: From Memory
From memory The unit is able to scan and store documents into memory, and then transmit the stored documents. The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the CCITT No. 1 test chart, see page 128. Setting memory transmission Press MENU...
Page 66: Multiple Stations
60 stations for the KX-FP265). Example: John Press START/COPY/SET John To enter other stations, repeat this step (up to 109 stations for the KX-FP270, 69 stations for the KX-FP265). Press all of the desired stations. Press the program. [000] LOWER...
Page 67: Broadcast Report
Using the BROADCAST key The documents will be scanned and stored into memory when using the BROADCAST key. After transmission, the stored documents will be erased automatically. The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the CCITT No.
Page 68: Overseas
Sending Faxes Overseas You may experience difficulty when transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below. Press MENU Display: 1.SYSTEM SET UP Press , then OVERSEAS MODE Press START/COPY/SET...
Page 69: Connecting Tone
Connecting tone This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several seconds when you send a fax using the One-Touch Dial or JOG DIAL directory. This will tell you the status of the other party’s machine.
Page 70: Receiving Faxes
Receiving Faxes Setting the unit to receive calls To receive voice and fax calls automatically. How you want the unit to receive faxes TAD/FAX mode (Telephone Answering Device/Facsimile mode) PRE-SELECTED SETTING AUTO ANSWER is ON. You have to set this. AUTO ANSWER light When receiving voice calls: The unit will activate the answering...
Page 71: Tel Mode
Option C To answer all voice and fax calls yourself. Voice/Fax call TEL mode (See page 72.) AUTO ANSWER is OFF. When the AUTO ANSWER light is off, AUTO ANSWER is off. To turn the AUTO ANSWER light off, press AUTO ANSWER When the unit rings, you must answer all calls.
Page 72: Tel Mode (Answering All Calls Manually)
Receiving Faxes TEL mode (answering all calls manually) Turn off the AUTO ANSWER mode by pressing AUTO ANSWER until the AUTO ANSWER light turns off. The display will show the following. Display: TEL MODE When the unit rings, press DIGITAL SP-PHONE or lift the handset to answer the call.
Page 73: Fax Only Mode (All Calls Are Received As Faxes)
When the unit answers the call, fax communication is attempted with the other fax machine even if someone is trying to call you. To change to the TAD/FAX or TEL/FAX mode, select “TAD/FAX”...
Page 74 Example: A telephone line is used for voice calls and a separate telephone line for faxes. Therefore, two telephone lines are used. When someone is sending a fax, the fax machine will ring twice (see above). Dial keypad...
Page 75: Setting Up With A Computer
Setting up with a computer Always connect the fax machine directly to the wall jack. Fax machine Wall jack Note: Turn off the AUTO ANSWER mode on the fax machine. The device which has the shortest ring count will answer a call first.
Page 76: Distinctive Ring Service (Ring Pattern Detection Feature)
Receiving Faxes Distinctive Ring service (ring pattern detection feature) This feature can only be used when you subscribe to a Distinctive Ring service from your telephone company. For more information on the availability of this service, contact your telephone company before activating this feature.
Page 77 Setting the Distinctive Ring pattern assigned for faxes Select the ring pattern of the facsimile number that is assigned by your telephone company. Press MENU Display: 1.SYSTEM SET UP Press , then RING DETECTION Press START/COPY/SET MODE=OFF Press to select the ring pattern to be assigned to the facsimile number.
Page 78: Tel/Fax Mode (Receiving Voice Calls With Rings And Fax Calls Without Rings When You Are Near The Unit)
Use this mode when you are always near the unit and want the fax machine to detect faxes without ringing. When a call is received, the unit will work as follows. If you connected an extension telephone, see the next page.
Page 79 Ring pattern when an extension telephone is connected The first greeting message will be played (see page 90). Voice call The extension telephone will ring twice.* (The unit will not ring.) A call is received. TEL/FAX delayed ring count Fax calling tone** TEL/FAX delayed ring count: Silent fax recognition ring count: The unit generates audible rings to indicate that it is receiving a voice call.
Page 80 The unit will play the second greeting message of the TEL/FAX mode and the display will show the following message. Display: TEL/FAX MODE We recommend the following setup. Wall jack Only a fax machine is connected. AUTO ANSWER TO ANSWER TAD/F TAD/FA A X ON X ON You are always near the unit.
Page 81 TEL/FAX delayed ring count This setting determines the number of times the extension telephone rings in the TEL/FAX mode. You can choose from 1 to 4 rings. When an extension telephone is not connected, this setting does not need to be changed. Press MENU Display:...
Page 82: Extension Telephone
Receiving Faxes Extension telephone When you connect an extension telephone on the same line, you can receive fax documents using the extension telephone. You do not have to go to the unit and press Important: Use a touch tone telephone as the extension telephone and enter the fax activation code firmly. When the extension telephone rings, lift the handset of the extension telephone.
Page 83: Other Size Documents
Other size documents When the size of the document sent by the other party is as large as, or larger than the recording paper, the unit can reduce each page of the document and print it out on the recording paper by programming a suitable reduction rate.
Page 84: Memory Reception Alert
Receiving Faxes Memory reception alert When received documents are stored into memory, the unit will alert you with beep tones. If you hear slow beeps, clear the printing problem or supply paper to print the stored documents. The beep tones will stop. Press MENU Display:...
Page 85: Pager Call - When Your Unit Receives A Fax
Pager call - when your unit receives a fax This feature allows your unit to call your pager when your unit receives a fax document. Press MENU Display: 1.SYSTEM SET UP Press , then FAX PAGER CALL Press START/COPY/SET MODE=OFF Press to select “ON”.
Page 86: Film Detection
Receiving Faxes Film detection If this feature is activated, the display will show the following message when the remaining film prints about 15 letter size documents. Display: FILM NEAR EMPTY If you are using regular film (100 m roll) when the above message is displayed, the unit will also print a report.
Page 87: Copying
Making a copy The unit can make single or multiple copies (up to 99). Any transmittable document (see page 60) can be copied. Open the document feeder tray. If the display shows “CHECK PAPER”, make sure you pull the recording paper set lever forward when installing paper.
Page 88 Copying Printing collated copies The unit will print uncollated copies. You can also print collated copies. See the example below. Example: Making two copies of a 4 page original document. (Collated) (Uncollated) Choosing an enlargement/reduction rate The unit can make enlarged or reduced copies of a document. To enlarge a document: Select “200%”...
Page 89: Setup
TAD/FAX mode (using the built-in answering device and receiving voice and fax calls automatically) When you turn on AUTO ANSWER (the pre-selected setting is TAD/FAX), the unit will work as a facsimile machine and/or answering device. If a fax call is detected, the unit will automatically switch to receive faxes. If a voice call is detected, the answering device will begin recording and the caller can leave a voice message.
Page 90: Pre-Recorded Greeting Messages
Greeting Pre-recorded greeting messages The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller. When you do not record your own greeting message (next page), one of the following messages will be played according to the AUTO ANSWER setting (TAD/FAX mode or TEL/FAX mode).
Page 91: Recording Your Own Greeting Messages
Recording your own greeting messages The recording time is limited to 16 seconds for each message. Record your message within 12 seconds for best performance. You can choose either 16 seconds or 60 seconds of recording time for the TAD/FAX greeting message (see page 93).
Page 92: Erasing Your Own Recorded Greeting Messages
Greeting Erasing your own recorded greeting messages Make sure that the AUTO ANSWER setting is set to the desired mode (TAD/FAX or TEL/FAX mode) where you want to erase the greeting message (see page 73). Press ERASE two times. The display will show one of the following according to your selection in step 1.
Page 93: Recording Time For The Tad/Fax Greeting Message
Recording time for the TAD/FAX greeting message You can choose either 16 seconds or 60 seconds of recording time. Press MENU Display: 1.SYSTEM SET UP Press , then GREETING TIME Press START/COPY/SET MODE=16s Press to select the desired setting. Press START/COPY/SET SETUP ITEM [ Press...
Page 94: Playing Messages
Playing Messages Listening to recorded messages When the unit receives voice messages; — the PLAY MESSAGES light will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if message alert (page 106) is set to “ON”. When the PLAY MESSAGES light is flashing Press PLAY MESSAGES...
Page 95: Functions While Playing A Message (Repeating, Skipping And Stopping)
Functions while playing a message (repeating, skipping and stopping) Repeating a message Rotate JOG DIAL one click to the left while listening to the message you want to repeat. If you rotate within 5 seconds of the JOG DIAL beginning of the message, the previous message will be played.
Page 96: Recording
Recording Memo message (leaving a message for others or yourself) To leave a private message for someone or yourself, you can record a voice memo. This memo can be played back later, either directly or remotely. Press RECORD Display: 1.MEMO MESSAGE PRESS START Press START/COPY/SET...
Page 97: Remote Operation
Operating from a remote location The following operations can be performed from a remote location using a touch tone telephone. Set the unit to the TAD/FAX mode before going out (see page 89). Dial key Remote command Skips the greeting message Repeats a message Skips a message New message playback...
Page 98: Setting The Remote Operation Id
Remote Operation Setting the remote operation ID The remote operation ID is used to access the answering device. Choose any 3-digit number except a number using digits 0 or 7. MENU Press Display: 1.SYSTEM SET UP Press , then REMOTE TAD ID Press START/COPY/SET ID=111...
Page 99: From A Remote Touch Tone Telephone
From a remote touch tone telephone Listening to messages Call your unit. Enter the remote operation ID during the TAD/FAX greeting playback. — The voice guide will tell you the number of new recorded messages and play them automatically. You can repeat the new recorded messages by pressing in the same call.
Page 100: Erasing All Messages
Remote Operation Erasing incoming messages from memory Erasing a specific message Press while listening to the message you want to erase. — A long beep and the voice guide will be heard. Then the unit will continue with the next message. Erasing all messages Press to erase all messages.
Page 101 Re-recording a greeting message You can change the contents of the greeting message for the TAD/FAX mode. 1. Press to start recording. A long beep will sound. 2. Speak clearly up to 16 seconds. If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 seconds.
Page 102: Options
Options Transferring recorded messages to another phone This feature allows your unit to call a designated telephone or pager number each time an incoming voice message is recorded. You can choose Message transfer or Pager call. Message transfer: Program the transfer telephone number first. When an incoming message is recorded in your unit, the message will be transferred.
Page 103 Recording a message transfer greeting message The recording time is limited to 16 seconds. Record your message within 12 seconds for best performance. Suggested message Message transfer greeting message Note: If you do not record a message, the pre-recorded message will be played (see page 102). Press MENU Display:...
Page 104 Options Setting the message transfer/pager call Press MENU Display: 1.SYSTEM SET UP Press , then MESSAGE TRANS. Press START/COPY/SET MODE=OFF Press to select “MESSAGE” or “PAGER”. MESSAGE: transfers incoming messages. PAGER: calls your pager. OFF: turns off this feature. If this feature is not required, select “OFF”. Press START/COPY/SET NO.=...
Page 105: Ring Count In The Tad/Fax Mode
Ring count in the TAD/FAX mode This feature determines the number of rings before the unit answers a call in the TAD/FAX mode. You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF. TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any new voice messages.
Page 106: Incoming Message Recording Time
Options Incoming message recording time You can choose from two recording times for an incoming message. VOX (unlimited): The unit will record an incoming message as long as the caller talks (pre-selected setting). 1 MIN (1 minute): The unit will record each incoming message up to 1 minute. Press MENU Display:...
Page 107: Recording Time Alert (Beeps When Memory Is Almost Full)
Recording time alert (beeps when memory is almost full) When there is less than 60 seconds of recording time for incoming messages, the unit will alert the user with slow beeps. Press MENU Display: 1.SYSTEM SET UP Press , then REC.
Page 108: Error Messages
Try again. The document was not fed properly. Reinsert the document and try again. The other party’s fax machine rings too many times. To send a fax manually, dial the number, confirm the fax tone, and press START/COPY/SET The other party’s machine is not a facsimile. Check with the other party.
Page 109: Lcd Display
LCD display If the unit detects a problem, one or more of the following messages will appear on the display. Display message There is something wrong with the unit. Contact our service personnel. CALL SERVICE The cover is open. Close it. CHECK COVER The document is not fed into the unit properly.
Page 110 Error Messages Display message The other party’s fax machine is busy or ran out of recording paper. Try again. NO FAX REPLY A recording paper jam occurred under the film cartridge. Clear the jammed paper PAPER JAMMED (p. 115). The unit is checking if the film is set correctly. Wait for a while.
Page 111: When A Function Does Not Work, Check Here Before Requesting Help
(p. 82, 98). The HELP button, copy function, and reports use more film. Cause & Remedy The other party’s fax machine was busy or ran out of paper. Try again. The other party’s machine is not a facsimile. Check with the other party.
Page 112: Fax Reception
Operations Fax transmission Problem The other party complains that letters on their received document are distorted. The other party complains that dirty patterns or black lines appear on their received documents. I cannot make an international fax call. Fax reception Problem I cannot receive documents automatically.
Page 113 Copying Problem When you try to make a copy, the unit beeps and the display shows “CHECK PAPER”. The unit does not make a copy. A dirty pattern or a black line appears on the copied documents. The copied image is distorted. The document is not copied properly.
Page 114: If A Power Failure Occurs
Operations If a power failure occurs The unit will not function. Transmission and reception will be interrupted. Check the transactions by printing a journal report. If fax documents are stored in memory, they will be lost. When power is restored, a power-down report will be printed out stating which contents in memory have been erased.
Page 115: Jams
Recording paper jam If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper by following the display message on this page and page 116. When paper has jammed under the film cartridge The display will show the following message.
Page 116 Jams When paper has jammed near the recording paper entrance The display will show the following message. Display: CHECK PAPER Remove the jammed paper as follows. Pull the recording paper set lever forward, then pull out the jammed recording paper from the recording paper entrance.
Page 117: Sending Document Jams
Sending document jams If the unit does not release the document during feeding, remove the document as follows. Slide the cover open lever forward. The cover is under tension to improve print quality. Pull up hard enough to open. Remove the jammed document carefully. Close the cover securely by pushing down on both ends.
Page 118: Ink Film
Remove the four gears from the used film cores. Caution: The film is not reusable. You can order a new film for replacement through your nearest Panasonic dealer or call 1-800-435-7329. For assistance, call 1-800-435-7329. while the unit is idle. The display indicates FILM REMAINING When the film indicator points to this position, the remaining film will print up to 25 pages of letter size documents.
Page 119 Insert the blue gear into the blue core of the new film. Insert the three green gears into the remaining cores of the new film. Insert the film into the cartridge so that the blue gear matches the blue label on the cartridge. The shiny side should be facing up.
Page 120: Cleaning
Cleaning Document feeder If misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or transmitted document, clean the document feeder. Disconnect the power cord and the telephone line cord. Slide the cover open lever forward. The cover is under tension to improve print quality.
Page 121 Printing the feature settings, telephone numbers, the journal, printer test list and Caller ID list You can print out the following documents. Feature list: provides you with the current settings of the basic and advanced programming features (see pages 140 to 142). Telephone number list: provides you with names and telephone numbers which are stored in the One-Touch Dial and JOG DIAL directory.
Page 122 Fax Voice Guidance Fax voice guidance You can hear the transmission result by the voice guidance. One of the following messages will be heard if this feature is set to on. — Transmission is complete. — Transmission has failed. — Transmission has been interrupted. When friendly reception (see page 84) is activated, one of the following messages will also be heard.
Page 123: Resetting The Advanced Features
Changing the LCD display contrast Use this feature to adjust the display contrast. NORMAL: (Pre-selected setting) DARKER: Used when the display contrast is too light. Press MENU Display: 1.SYSTEM SET UP Press , then LCD CONTRAST Press START/COPY/SET MODE=NORMAL Press to select the desired setting.
Page 124: Fcc Information List Of Fcc Requirements And Information
FCC Information List of FCC requirements and information If required by the telephone company, inform them of the following. FCC Registration No.: (found on the bottom of the unit) Ringer Equivalence No.: (found on the bottom of the unit) The particular telephone line to which the equipment is connected.
Page 125: Limited Warranty
Or call, toll free, 1-800-HELP FAX (1-800-435-7329) to locate a PASC Factory Servicenter. Carry-in or mail-in service in Puerto Rico can be obtained during the warranty period by calling the Panasonic Sales Company telephone number listed in the Servicenter Directory.
Page 126: Servicenter Directory
3700 North 29 Avenue Suite 102 Hollywood, FL 33020 Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company/ Factory Servicenter: Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985 Phone (787) 750-4300 Fax (787) 768-2910 Accessory Purchases:...
Page 127: Notes For Product Service And Shipping The Product
Attach a letter, detailing the symptom or problem, to the outside of the carton. Send the unit to an authorized servicenter, prepaid and adequately insured. Do not send your unit to the Panasonic Consumer Electronics Company or to any executive or regional sales offices. These locations do not repair consumer products.
Page 128: Specifications Technical Data About This Product
Specifications Technical data about this product Applicable Lines: Public Switched Telephone Network Document Size: Max. 216 mm (8 Max. 600 mm (23 Effective Scanning Width: 208 mm (8 Recording Paper Size: Letter: 216 mm Legal: 216 mm Effective Printing Width: 208 mm (8 Transmission Time*: Approx.
Page 129 Instalación Quite la cinta de transporte de la unidad y del apilador de papel y haga la instalación de la forma siguiente. Cinta de transporte Cartucho de película Deslice hacia adelante la palanca de abertura de la cubierta. La cubierta está bajo tensión para mejorar la calidad de la impresión.
Page 130 Comienzo rápido en español Conexiones Cable del auricular Conéctelo a la unidad. Conéctelo al auricular. Cable de línea telefónica Conéctelo a “LINE” de la unidad. Conéctelo a una toma de línea telefónica sencilla. RJ11C Protector contra sobrevoltaje de la línea Cable de electricidad Conéctelo a la unidad.
Page 131 Programación inicial Ajuste de la fecha y la hora Pulse MENU Pulse , y luego Pulse START/COPY/SET Introduzca el mes/día/año correcto seleccionándolos con 2 dígitos para cada uno utilizando el teclado de marcación o JOG DIAL . Si utiliza pulse para mover el cursor.
Page 132 Comienzo rápido en español Memorización de nombres y números de teléfono para la marcación de un toque Pulse DIRECTORY PROGRAM Para las estaciones 1–5 Pulse una de las teclas de marcación de un toque. Si selecciona la tecla de marcación de un toque 1, seleccione “DIAL MODE”...
Page 133 JOG DIAL Para acceder rápidamente a los números marcados frecuentemente, además de la marcación de un toque, la unidad proporciona también el directorio JOG DIAL (100 estaciones para el KX-FP270, 60 estaciones para el KX-FP265). Pulse...
Page 134 Comienzo rápido en español Para hacer/contestar una llamada de voz Para hacer manualmente una llamada de voz Levante el auricular. Marque el número. Cuelgue el auricular cuando termine. Para hacer una llamada de voz utilizando la marcación de un toque Levante el auricular.
Page 135 Envío de un fax Envío manual de un fax Abra la bandeja del alimentador de documentos. Ajuste la anchura de las guías de documentos según el tamaño del documento. Inserte el documento hasta que se oiga un pitido. Pulse DIGITAL SP-PHONE Marque el número del fax.
Page 136 Comienzo rápido en español Reciviendo un fax Recepción manual de un fax Levante el auricular cuando oiga el timbre de la unidad. Cuando: — sea necesario recibir un documento, — se oiga un tono de llamada de fax (pitido lento), o —...
Page 137 Operación del sistema de contestación Preparación del mensaje de voz y de la recepción de documentos Pulse AUTO ANSWER la luz AUTO ANSWER. Asegúrese de que el visualizador muestre “TAD/FAX MODE”. Escucha de mensajes grabados Pulse PLAY MESSAGES PLAY MESSAGES esté parpadeando o encendida. Cuando la luz PLAY MESSAGES esté: —...
Page 138: Index
Index Index Accessories ... Advanced features ..(Resetting) ... Alert (Memory reception) ..(Message) .
Page 139 One-Touch Dial (Making a voice call) . (Sending faxes) (Storing) ..Other size documents ..Overseas transmission mode ..Overview ... . . Pager call .
Page 140: Features Summary Summary Of User Programmable Features
Features Summary Summary of user programmable features Basic features Code Feature & Display Setting the date and time SET DATE & TIME Setting your logo YOUR LOGO Setting your facsimile telephone number YOUR FAX NO. Printing the sending report SENDING REPORT Setting the ring count in the TAD/FAX mode TAD RING COUNT Setting the ring count in the FAX ONLY mode...
Page 141: Advanced Features
Advanced features Code Feature & Display Setting the journal report to print automatically AUTO JOURNAL Sending documents overseas OVERSEAS MODE Sending a fax at a specified time DELAYED SEND Setting the Caller ID list to print automatically AUTO CALL. LIST Setting the silent fax recognition ring count SILENT FAX RING Setting the Distinctive Ring pattern...
Page 142 Features Summary Advanced features Code Feature & Display Setting the recording time for the TAD/FAX greeting message GREETING TIME Setting the message transfer/pager call MESSAGE TRANS. Recording the message transfer greeting message TRNS-GREETING Setting the ICM monitor ICM MONITOR Signaling your pager when your unit receives a fax FAX PAGER CALL Setting the IQ-FAX function...
Page 144 The Panasonic Fax Advantage Consumer Service Program. Panasonic knows that if your fax machine is not up and running, neither is your business. That’s why we created the Panasonic Fax Advantage Program. Included at no extra cost with the purchase of a...

This manual is also suitable for:

Kx-fp265

Panasonic KX-FP270 Operating Instructions Manual

Accessories

Included Accessories

Help Function

Finding the Controls

Location

Overview

Setup

Film Cartridge

Volumes

Adjusting Volumes

Making and Answering Calls

Answering Calls Voice Calls - Answering

One-Touch Dial

Storing Names and Telephone Numbers in the One-Touch Dial

Jog Dial

Storing Names and Telephone Numbers in the JOG DIAL Directory

Caller ID

Voice Contact

Talking to the Caller after Fax Transmission or Reception

Sending Faxes

Sending a Fax Manually

Receiving Faxes

Setting the Unit to Receive Calls

Copying

Making a Copy

Setup

TAD/FAX Mode

Pre-Recorded Greeting Messages

Playing Messages

Listening to Recorded Messages

Recording

Remote Operation

Operating from a Remote Location

Setting the Remote Operation ID

Options

Transferring Recorded Messages to Another Phone

Error Messages

Reports

When a Function Does Not Work, Check here before Requesting Help

Jams

Recording Paper Jam

Ink Film

How Much Film You Have Left

Cleaning

Document Feeder

Resetting the Advanced Features

Limited Warranty

Index

Quick Links

Related Manuals for Panasonic KX-FP270

Summary of Contents for Panasonic KX-FP270