Panasonic KX-FP141AL Operating Instructions Manual
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Panasonic KX-FP141AL Operating Instructions Manual

Panasonic KX-FP141AL Operating Instructions Manual

Compact plain paper fax with digital answering system
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This pictured model is KX-FP141.
Please read these Operating
Instructions before using the unit
and save for future reference.

Operating Instructions

KX-FP141AL
Model No.
with Digital Answering System
KX-FP145AL
Model No.
This model is designed to be used in
Australia and New Zealand.
TO USE IN NEW ZEALAND,
CHANGE THE LOCATION
SETTING (feature #74, on page 51).
Compact Plain Paper Fax
Compact Plain Paper Fax

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Summary of Contents for Panasonic KX-FP141AL

  • Page 1: Operating Instructions

    This pictured model is KX-FP141. Please read these Operating Instructions before using the unit and save for future reference. Operating Instructions Compact Plain Paper Fax KX-FP141AL Model No. Compact Plain Paper Fax with Digital Answering System KX-FP145AL Model No. This model is designed to be used in Australia and New Zealand.
  • Page 2 Location of Controls How to use the operating instructions When following operating instructions, always keep the front cover page (next page) open so that you will find easy reference to the buttons. OPEN...

  • Page 3: Operating Instructions

    Location of Controls Please keep this page open when following operating instructions. For a description of each button, see page 11. KX-FP141 KX-FP145 Keys (Listed in alphabetical order) AUTO ANSWER BROADCAST CALLER ID COPY DIGITAL SP-PHONE ERASE FAX/START HELP MENU MONITOR MUTE NAVIGATOR...
  • Page 4 L Most figures shown in these operating instructions are based on a KX-FP141. Copyright: L This manual is copyrighted by Panasonic Communications Co., Ltd. (PCC) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of PCC and its licensee.

  • Page 5: For New Zealand Users

    Warning: Please ensure that a separate telephone, not dependent on local power, is available for emergency use. This equipment will be inoperable when mains power fails. When a failure occurs which results in the internal parts becoming accessible, disconnect the power supply cord immediately and return this unit to an authorised service centre.
  • Page 6 Important information (for Australian users) Instructions to customer Installation Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment” which has been authorised to be connected to your telephone service. Conditions relating to connection and operation of this Permitted Attachment are contained in Telecommunications General By-Law 220 (5).

  • Page 7: Important Safety Instructions

    Important Instructions Safety Instructions Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit.

  • Page 8: For Best Performance

    Important Instructions For best performance L Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors. L The unit should be kept free from dust, high temperature and vibration. L The unit should not be exposed to direct sunlight.

  • Page 9: Table Of Contents

    ANSWER} ON ... 32 Using the unit with an answering machine (KX-FP141 only) ... 33 Receive polling (retrieving a fax placed on another fax machine)... 33 4.10 Junk fax prohibitor (preventing fax reception from undesired callers) ... 34 5. Distinctive Ring...

  • Page 10: Table Of Contents

    Table of Contents 9. Help Error Messages Error messages – Reports ... 55 Error messages – Display ... 55 Frequently Asked Questions When a function does not work, check here ... 57 Jams Recording paper jams ...61 Document jams – sending... 63 Cleaning Recording paper feeder cleaning ...

  • Page 11: Introduction And Installation

    1 Introduction and Installation 1.1 Included accessories Item Power cord Telephone line cord Handset Handset cord Paper tray Starter ink film (10 metres long) Operating instructions Quick installation guide *1 For replacement film, see page 10. Note: L If any items are missing or damaged, check with the place of purchase. L Save the original carton and packing materials for future shipping and transportation of the unit.

  • Page 12: Accessory Information

    Model No. KX-FA54E *1 We recommend that you buy a full-size replacement film for continuous use of your unit. Please use genuine Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink film again. Item Specifications/Usage 35 m ×...

  • Page 13: Overview

    Finding the Controls 1.3 Overview *The pictured model is KX-FP145. 1 Speaker 2 Document guides 3 Paper tray 4 Recording paper support 5 Recording paper entrance 6 Recording paper exit 7 Tension plate 8 Front cover 9 Document exit j Microphone (KX-FP145 only) k Document entrance l Green button (Back cover release button) m Back cover...

  • Page 14: Ink Film

    1. Introduction and Installation {REDIAL}{PAUSE} L To redial the last number dialled. For New Zealand users only If the line is busy when you make a phone call using the {MONITOR} (KX- FP141)/{DIGITAL SP-PHONE} (KX- FP145) button, the unit will automatically redial the number up to 2 times.
  • Page 15 L Make sure the blue gear (1) and white gear (4) are installed as shown. Turn the blue gear (1) in the direction of the arrow until the ink film is tight (2). 1. Introduction and Installation L Make sure that the ink film is wrapped around the blue core (3) at least once.

  • Page 16: Handset Cord

    See page 10 for accessory information. L We cannot be responsible for any damage to the unit or degradation of print quality which may occur from the use of non-Panasonic replacement film. Important: L Remove the recording paper and the paper tray beforehand, or the paper may misfeed or jam.

  • Page 17: Recording Paper

    1.8 Recording paper The unit can hold up to 30 sheets of 80 g/m paper. Please read the note on page 69 for important information on recording paper. Pull the tension plate forward (1). Fan the paper to prevent paper jams. Insert the paper, print-side down (1).

  • Page 18: Preparation

    2. Preparation 2 Preparation Connections 2.1 Connections KX-FP141 only Connect to [LINE]. Power cord To a power outlet Telephone (220–240 V, 50/60 Hz) line cord (For Australian users) (For New Zealand users) This model is designed to be used in Australia and New Zealand.

  • Page 19: Help Function

    Help Button 2.2 Help function The unit contains helpful information which can be printed for quick reference. Basic settings: How to set the date, time, your logo and fax number. Feature list: How to program the features. Directory: How to store names and numbers in the navigator directory and how to dial them.

  • Page 20: Date And Time

    2. Preparation Initial Programming 2.4 Date and time You must set the date and time. {SET} {MENU} {<}{>} Press {MENU}. SYSTEM SETUP PRESS NAVI.[( )] Press {<} or {>} repeatedly to display the following. SET DATE & TIME Press {SET}. L Cursor (|) will appear on the display.

  • Page 21: Your Logo

    2.5 Your logo The logo can be your company, division or name. {STOP} {MENU} {SET} {<}{>}{A}{B} Press {MENU}. SYSTEM SETUP PRESS NAVI.[( )] Press {<} or {>} repeatedly to display the following. YOUR LOGO Press {SET}. L Cursor (|) will appear on the display. LOGO=| Enter your logo, up to 30 characters.

  • Page 22: Your Fax Number

    2. Preparation 4. Press {5} 3 times. LOGO=Bi| To correct a mistake Press {<} or {>} to move the cursor to the incorrect character, and make the correction. To delete a character Press {<} or {>} to move the cursor to the character you want to delete and press {STOP}.

  • Page 23: Telephone

    3 Telephone Automatic Dialling 3.1 Storing names and telephone numbers into the navigator directory For rapid access to frequently dialled numbers, the unit provides the navigator directory (100 items). L You can also send faxes using the navigator directory (page 28). {ERASE} {STOP} {MENU}...

  • Page 24: Making A Phone Call Using The Navigator Directory

    3. Telephone 3.2 Making a phone call using the navigator directory Before using this feature, program the desired names and telephone numbers into the navigator directory (page 21). L Keep the front cover page open for button locations. Press {>}. Press {A} or {B} repeatedly to display the desired item.

  • Page 25: Caller Id

    Caller ID 3.4 Caller ID service This unit is compatible with the Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service. 3.4.1 How Caller ID is displayed The calling party’s telephone number or name will be displayed after the first ring.

  • Page 26: Viewing And Calling Back Using Caller Information

    3. Telephone 3.5 Viewing and calling back using caller information You can easily view caller information and call back. Important: L Calling back will not be possible in the following cases: – The telephone number includes data other than numbers (i.e., * or #). –...

  • Page 27: Storing Caller Information Into The Navigator Directory

    To delete a number Press {<} or {>} to move the cursor to the number you want to delete and press {STOP}. To insert a number 1. Press {<} or {>} to move the cursor to the position to the right of where you want to insert the number.

  • Page 28: Fax

    4. Fax Sending Faxes 4 Fax 4.1 Sending a fax manually {A}{B} {STOP} {REDIAL} {MONITOR} (KX-FP141) {FAX/START} {DIGITAL SP-PHONE} (KX-FP145) Adjust the width of the document guides (1) to fit the actual size of the document. Insert the document (up to 10 pages) FACE DOWN (2) until a single beep is heard and the unit grasps the document.

  • Page 29: Documents You Can Send

    Sending report for confirmation A sending report provides you with a printed record of transmission results. To use this feature, activate feature #04 (page 47). For an explanation of error messages, see page 55. Journal report A journal report provides you with a printed record of the 30 most recent faxes.

  • Page 30: Sending A Fax Using The Navigator Directory

    4. Fax 4.3 Sending a fax using the navigator directory Before using this feature, program the desired names and telephone numbers into the navigator directory (page 21). L Keep the front cover page open for button locations. Adjust the width of the document guides to fit the actual size of the document.

  • Page 31: Erasing A Stored Item From The Broadcast Memory

    4.4.3 Erasing a stored item from the broadcast memory Press {>}. Press {A} or {B} repeatedly to display “<BROADCAST>”. Press {MENU}. Press {#}. Press {A} or {B} repeatedly to display the desired item you want to erase. L To cancel erasing, press {STOP}. Press {SET}.

  • Page 32: Selecting The Way To Use Your Fax Machine

    L Set feature #77 (page 51) to “TAD/FAX” beforehand. How to receive calls If the call is a phone call, the fax machine will record voice message automatically. If a fax calling tone is detected, the fax machine will receive a fax automatically.

  • Page 33: Receiving A Fax Manually - {Auto

    – {AUTO ANSWER} OFF {STOP} {FAX/START} 4.6.1 Activating TEL mode Set the fax machine to TEL mode by pressing {AUTO ANSWER} repeatedly to display the following. TEL MODE L The {AUTO ANSWER} indicator turns OFF. How to receive calls Lift the handset to answer the call.

  • Page 34: Receiving A Fax Automatically - {Auto Answer} On

    4.7 Receiving a fax automatically – {AUTO ANSWER} ON 4.7.1 Activating FAX ONLY mode For KX-FP141 Set the fax machine to FAX ONLY mode by pressing {AUTO ANSWER} repeatedly to display the following. FAX ONLY MODE L The {AUTO ANSWER} indicator turns ON.

  • Page 35: Using The Unit With An Answering Machine (Kx-Fp141 Only)

    Otherwise, both machines will not function correctly. Activate the answering machine. Set the fax machine to the desired receiving mode (page 31, 32). L If you set to FAX ONLY mode, change the ring setting in FAX ONLY mode to more than 4 (feature #06 on page 47).

  • Page 36: Junk Fax Prohibitor (Preventing Fax Reception From Undesired Callers)

    Additionally, faxes originating from numbers that match a programmable junk fax prohibitor list will not be accepted by the fax machine (page 34). L Keep the front cover page open for button locations. Important: L This feature does not work when: –...

  • Page 37: Distinctive Ring

    5 Distinctive Ring Distinctive Ring 5.1 Using with the ring detection feature This feature is only for use if you subscribe to a Distinctive Ring pattern service from your telephone company. For more information on the availability of this service in your area, please contact your telephone company before setting this feature on your unit.

  • Page 38: Copy

    6. Copy 6 Copy Copying 6.1 Making a copy {STOP} {START} {COPY} {>}{A}{B} Adjust the width of the document guides (1) to fit the actual size of the document. Insert the document (up to 10 pages) FACE DOWN (2) until a single beep is heard and the unit grasps the document.
  • Page 39 A4 = 210 mm × 297 mm Legal = 216 mm × 356 mm Letter = 216 mm × 279 mm Note: L If the appropriate reduction rate is not selected, the document may be divided and the top of the second sheet will be deleted. L If the image at the bottom of the document is not copied when you copy a document that is the same length as the recording paper, try...

  • Page 40: Answering Device (Kx-Fp145 Only)

    7. Answering Device (KX-FP145 only) 7 Answering Device (KX-FP145 only) Greeting 7.1 Recording your greeting message You can record your own greeting message for TAD/FAX mode, for a maximum of 16 (default) or 60 seconds in length. We recommend you record a message of less than 12 seconds to make it easier to receive faxes.

  • Page 41: Listening To Recorded Messages

    Incoming Messages 7.3 Listening to recorded messages The display will show the total number of recorded messages. When the unit has recorded new voice messages: – The {AUTO ANSWER} indicator will flash when AUTO ANSWER is turned ON. – The total number of recorded messages will flash on the display.

  • Page 42: Remote Operation

    7. Answering Device (KX-FP145 only) Remote Operation 7.4 Operating from a remote location You can call your unit from a remote location and access the answering device. Important: L Program the remote operation ID beforehand (feature #11, page 47). L Set the unit to TAD/FAX mode before going out (page 32). L Use a touch tone telephone for remote operations.

  • Page 43: Other Remote Operations

    unit will ask you to leave a marker message (page 41). 7.4.3 Other remote operations Erasing a specific message Press {*}{4} while listening to the message you want to erase. L A long beep and 3 short beeps will sound. The unit will then play back the next message.

  • Page 44: Allowing Callers To Leave Private Messages

    7. Answering Device (KX-FP145 only) Voice Mailbox 7.5 Allowing callers to leave private messages This unit has two private mailboxes. A caller can leave a private message in a specific mailbox. Only the person who knows the password can retrieve a message from a mailbox. This feature is useful when you share this unit with other people.

  • Page 45: Listening To Recorded Mailbox Messages

    L Your mailbox greeting message will be erased. 4. Press {MENU}. 7. Answering Device (KX-FP145 only) 7.7 Listening to recorded mailbox messages L Keep the front cover page open for button locations. Press {>} 2 times. Press {A} or {B} repeatedly to display the desired mailbox number.

  • Page 46: Listening To Recorded Mailbox Messages From A Remote Location

    7. Answering Device (KX-FP145 only) 7.8 Listening to recorded mailbox messages from a remote location Call your unit from a remote touch tone telephone. Press {*} and the desired mailbox number ({1} or {2}) during TAD/FAX greeting playback. L If you have recorded your mailbox greeting message, it will be played.
  • Page 47 Press {SET}. Speak clearly about 20 cm away from the microphone. L The display will show the remaining recording time. When finished recording, press {STOP}. L The unit will repeat your message. Press {MENU}. To check the transfer greeting message 1.

  • Page 48: Programmable Features

    8. Programmable Features 8 Programmable Features Features 8.1 Programming {SET} {MENU} {<}{>}{A}{B} 8.1.1 Programming basic features Press {MENU}. Select the feature you wish to program. Press {<} or {>} repeatedly to display the desired feature. L The current setting of the feature will be displayed.

  • Page 49: Basic Features

    8.2 Basic features Code #01: Setting the date and time SET DATE & TIME PRESS SET See page 18 for details. Code #02: Setting your logo YOUR LOGO PRESS SET See page 19 for details. Code #03: Setting your fax number YOUR FAX NO.

  • Page 50: Advanced Features

    8. Programmable Features 8.3 Advanced features Code #22: Setting the journal report to print automatically AUTO JOURNAL [±] “ON” (default): The unit will print a journal report automatically after every 30 new fax communications (page 27). “OFF”: The unit will not print a journal report, but will keep a record of the last 30 fax communications.
  • Page 51 Setting Recording paper size 100% (default) Code #39: Changing the display contrast LCD CONTRAST =NORMAL [±] “NORMAL” (default): For normal contrast. “DARKER”: Used when the display contrast is too light. Code #41: Changing the fax activation code FAX ACTIVATION [±] If you use an extension telephone and wish to use it to receive a fax, activate this feature and program the activation code.
  • Page 52 8. Programmable Features 1. Press {MENU}. 2. Press {#}, then {5}{1}. 3. Enter a 3-digit number except a number using digits 0 or 7. L The default ID is “555”. 4. Press {SET}. 5. Press {MENU}. Code #52 (KX-FP145 only): Setting the mailbox 2 password BOX2 PASSWORD To prevent other users from retrieving your...
  • Page 53 Code #70 (KX-FP145 only): Calling your pager PAGER CALL =OFF [±] See page 45 for details. Code #74: Setting the location where you use this unit LOCATION =AUSTRALIA [±] This setting must match your location. “AUSTRALIA” (default): To use in Australia. “NEWZEALAND”: To use in New Zealand.

  • Page 54: Direct Commands For Programming Features

    8. Programmable Features 8.4 Direct commands for programming features You can also select the desired setting by directly entering the program code (# and a 2-digit number) and direct command. For more details on the features, see page 47 to page 51.
  • Page 55 {#}{3}{1} Distinctive Ring – {1}: “ON” – {2}: “OFF” (default) {#}{3}{4} Quick scan – {1}: “ON” – {2}: “OFF” (default) {#}{3}{6} Receiving reduction – {1}: “92%” (default) – {2}: “86%” – {3}: “72%” – {4}: “100%” {#}{3}{9} Display contrast – {1}: “NORMAL” (default) –...
  • Page 56 8. Programmable Features {#}{7}{7} AUTO ANSWER (KX-FP145 only) – {1}: “FAX ONLY” – {2}: “TAD/FAX” (default) {#}{8}{0} Reset advanced features – {1}: “YES” – {2}: “NO” (default) L If you select “YES”, press {SET} 2 times, then press {MENU} to exit programming.

  • Page 57: Help

    L The document was not fed into the unit properly. Re-insert it and try again. OTHER FAX NOT RESPONDING L The other party’s fax machine is busy or has run out of recording paper. Try again. L The document was not fed properly. Re- insert the document and try again.
  • Page 58 ————————————————————— OPEN CABINET CHECK FILM SLACK OPEN CABINET CHECK FILM TYPE L Please use genuine Panasonic replacement film (page 10). L The ink film is empty. Replace the ink film with a new one (page 14).

  • Page 59: When A Function Does Not Work, Check Here

    L The other party’s fax machine does not offer the polling function. Check with the other party. ————————————————————— REDIAL TIME OUT L The other party’s fax machine is busy or has run out of recording paper. Try again. ————————————————————— REMOVE DOCUMENT L The document is jammed. Remove the jammed document (page 63).

  • Page 60: Fax – Receiving

    [EXT] jack on the unit. Connect to the [LINE] jack (page 16) (KX-FP141 only). L The other party’s fax machine is busy or has run out of recording paper. Try again. L The other party’s machine is not a fax machine.
  • Page 61 The printing quality is poor. Please do not reuse the ink film! Please use genuine Panasonic replacement film. Refer to page 10 for further details. L The thermal head is dirty. Clean it (page 66).

  • Page 62: If A Power Failure Occurs

    Note for Australian users: L Panasonic Australia operates a toll free Customer Care Centre. Please call 132600 for assistance. or visit the website www.panasonic <http://www.panasonic.com.au>...

  • Page 63: Recording Paper Jams

    Jams 9.4 Recording paper jams 9.4.1 When the recording paper has jammed in the unit The display will show the following. PAPER JAMMED Pull the tension plate forward (1) to remove the installed paper (2). L Do not remove the jammed paper (3). Remove the paper tray (1).
  • Page 64 9. Help Turn the blue gear (1) in the direction of the arrow until the ink film is tight (2). L Make sure that the ink film is wrapped around the blue core (3) at least once. Correct 1 turn Tight Incorrect The ink film is not wrapped around the...

  • Page 65: Document Jams - Sending

    9.4.2 When the recording paper was not fed into the unit properly The display will show the following. CHECK PAPER Remove the recording paper and straighten. Pull the tension plate forward (1) and insert the paper. Push the tension plate back, then press {START} to clear the message.

  • Page 66: Recording Paper Feeder Cleaning

    9. Help Cleaning 9.6 Recording paper feeder cleaning Clean the recording paper feeder when: – The recording paper frequently misfeeds. Important: L Remove the recording paper and the paper tray beforehand, or the paper may misfeed or jam. Disconnect the power cord and the telephone line cord.

  • Page 67: Document Feeder/Scanner Glass Cleaning

    9.7 Document feeder/scanner glass cleaning Clean the document feeder/scanner glass when: – Documents frequently misfeed. – Smudges or black/white lines appear on the original document when transmitting or copying. Disconnect the power cord and the telephone line cord. Open the front cover by pulling up the centre part.

  • Page 68: Thermal Head Cleaning

    9. Help 9.8 Thermal head cleaning If smudges or black/white lines appear on a copied/received document, check whether there is dust on the thermal head. Clean the thermal head to remove the dust. Important: L Remove the recording paper and the paper tray beforehand, or the paper may misfeed or jam.

  • Page 69: General Information

    10 General Information Printed Reports 10.1 Reference lists and reports You can print out the following lists and reports for your reference. Setup list: provides you with the current settings of the basic and advanced programming features (page 47 to page 51). Telephone number list: provides you with names and numbers which are stored in the navigator directory.

  • Page 70: Technical Data About This Product

    10. General Information Specifications 10.2 Technical data about this product Applicable lines: Public Switched Telephone Network Document size: Max. 216 mm in width, Max. 600 mm in length Effective scanning width: 208 mm Effective printing width: A4: 202 mm Transmission time KX-FP141: Approx.
  • Page 71 Paper specifications Recording paper size: Recording paper weight: Note for recording paper: L Do not use the following types of paper: – Paper with a cotton and/or fibre content that is over 20%, such as letterhead paper or paper used for resumes –...

  • Page 72: Index

    11. Index 11. Index 11.1 Index # #01 Date and time: 18 #02 Your logo: 19 #03 Your fax number: 20 #04 Sending report: 27, 47 #06 FAX ring setting: 47 #06 TAD ring setting: 32, 47 #10 Recording time for an incoming message: 47 #11 Remote operation ID: 47 #13 Dialling mode (for Australian users only):...
  • Page 73 Voice mailbox: 43, 44 Location setting (Feature #74): 51 Logo (Feature #02): 19 M Message alert (Feature #42): 49 Message transfer (Feature #60): 44, 50 N Navigator directory Making a phone call: 22 Selecting characters: 20 Sending faxes: 28 Storing: 21 O Original mode (Feature #58): 50 Overseas mode (Feature #23): 48 P Pager call (Feature #70): 45...
  • Page 74 Panasonic New Zealand Limited 350 Te lrirangi Drive, East Tamaki, Private Bag 14911, Panmure, Auckland, New Zealand Manufacturer: Panasonic Communications Zhuhai Co., Ltd. 3 Ping Xi 8 Lu, Nanping Keji Gongye Yuan, Zhuhai, Guangdong, China 519060 Global web site: http://www.panasonic.co.jp/global/...

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