Panasonic KX-FC238HK Operating Instructions Manual
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Panasonic KX-FC238HK Operating Instructions Manual

Panasonic KX-FC238HK Operating Instructions Manual

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Compact Plain Paper Fax with DECT

Operating Instructions

KX-FC238HK
Model No.
Please read these operating instructions
before using the unit and save for future
reference.
This unit is compatible with Caller ID. To
use these features, you must subscribe
to the appropriate service of your
service provider.

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Summary of Contents for Panasonic KX-FC238HK

  • Page 1: Operating Instructions

    Compact Plain Paper Fax with DECT Operating Instructions KX-FC238HK Model No. Please read these operating instructions before using the unit and save for future reference. This unit is compatible with Caller ID. To use these features, you must subscribe to the appropriate service of your...
  • Page 2 Location of Controls How to use the operating instructions When following operating instructions, always keep the front cover page (next page) open for easy reference to the buttons. OPEN...

  • Page 3: Operating Instructions

    Location of Controls Please keep this page open when following operating instructions. For a description of each button, see page 10, 11. Base unit Buttons (Listed in alphabetical order) AUTO ANSWER G CALLER ID B COPY I DIGITAL SP-PHONE Q ERASE D FAX/START J FLASH R...
  • Page 4 Thank you for purchasing a Panasonic fax machine. For your future reference Date of purchase Serial number (found on the rear of the unit) Dealer’s name and address Dealer’s telephone number Attach your sales receipt here. Caution: L Note that the images of copied or received documents will remain on the used ink film. Use discretion when disposing of the used ink film.

  • Page 5: Important Safety Instructions

    Important Instructions Safety Instructions Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit.
  • Page 6 Important Instructions CAUTION: Installation L Never install telephone wiring during a lightning storm. L Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. L Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

  • Page 7: For Best Performance

    For best performance Battery charge L Place the handset on the cradle of the base unit for about 7 hours before initial use. L For details, see page 20. Operating distance and noise L The base unit and handset use radio waves to communicate with each other.

  • Page 8: Table Of Contents

    OFF ... 45 Receiving a fax automatically – Auto answer ON... 47 5.10 Receive polling (retrieving a fax placed on another fax machine)... 48 5.11 Junk fax prohibitor (preventing fax reception from undesired callers) ... 49 6. Duplex Ring Duplex Ring Using with the ring detection feature 50 7.
  • Page 9 10.Multi-unit Operation Additional Units 10.1 Operating additional units... 73 10.2 Registering a handset to a base unit 73 10.3 Handset locator ... 74 10.4 Intercom between handsets ... 75 10.5 Transferring calls between handsets / Conference calls...75 10.6 Copying handset phonebook items .. 76 11.Useful Information Useful Information 11.1 Available character entries for the...

  • Page 10: Introduction

    1. Introduction 1 Introduction 1.1 Included accessories Item Power cord Telephone line cord Paper tray Starter ink film (35 metres long) Handset Rechargeable batteries Handset cover Operating instructions Quick installation guide *1 For replacement film, see page 9. Note: L If any items are missing or damaged, contact the place of purchase. L Save the original carton and packing materials for future shipping and transportation of the unit.

  • Page 11: Accessory Information

    DECT repeater *1 We recommend that you buy a full-size replacement film for continuous use of your unit. Please use genuine Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink film again. Note: L When replacing the batteries, use only 2 rechargeable AAA-size nickel metal hydride (Ni-MH).

  • Page 12: Button Descriptions Of The Base Unit

    1. Introduction Finding the Controls 1.3 Button descriptions of the base unit L Keep the front cover page open for button locations. {MIC} (Microphone) L The built-in microphone. {CALLER ID} L To use Caller ID features (page 35). {LOCATOR}{HOLD} L To locate a handset (page 74). L To put a call on hold.

  • Page 13: Button Descriptions Of The Handset

    1.4 Button descriptions of the handset L Keep the front cover page open for button locations. {j/OK} (Menu/OK) L To initiate programming. L To store a setting during programming. L To lock/unlock the handset buttons (page 28). {k} (Phonebook) L To access the phonebook (page 29). {C} (Talk) L To make/answer calls (page 27, 29).

  • Page 14: Display Descriptions Of The Handset

    1. Introduction 1.5 Display descriptions of the handset Display icons Various icons appear on the handset display to indicate the current status of the unit. Display icon Meaning Within range of a base unit L When flashing: Handset is searching for base unit (out of range of base unit, handset is not registered to base unit, no power on...

  • Page 15: Overview

    1.6 Overview 1.6.1 Base unit 1 Microphone 2 Document guides 3 Paper tray 4 Metal recording paper guide 5 Recording paper entrance 6 Recording paper exit 7 Tension plate 8 Antenna 9 Front cover j Document entrance k Document exit l Speaker m Green button (Back cover release button) n Back cover...

  • Page 16: Installation

    2. Installation 2 Installation Base Unit 2.1 Ink film installation / replacement The included film roll is a starter ink film. Important: L Remove all blue shipping tape from the unit before installation. 2.1.1 Installing the ink film The included film roll is a starter ink film. Open the front cover by pulling up the centre part.
  • Page 17 Turn the gear of the blue core (1) in the direction of the arrow until the ink film is tight (2). Correct L The ink film is wrapped around the blue core (3) at least once. 1 turn Tight Incorrect L The ink film is not wrapped around the blue core (4).

  • Page 18: Paper Tray

    See page 9 for accessory information. L We cannot be responsible for any damage to the unit or degradation of print quality which may occur from the use of non-Panasonic replacement film. Open the covers (see steps 1 to 3 on page 14).

  • Page 19: Recording Paper

    2.3 Recording paper The unit can hold up to 30 sheets of 80 g/m paper. Please refer to page 96 for information on recording paper. Pull the tension plate forward (1). Fan the paper to prevent paper jams. Insert the paper, print-side down (1). Push the tension plate back (1).

  • Page 20: Battery Installation / Replacement

    If 7 flashes even after the handset batteries have been charged for 7 hours, the batteries must be replaced. We recommend the use of Panasonic batteries. See page 9 for accessory information. Important: L Use only rechargeable batteries. If you...

  • Page 21: Preparation

    3 Preparation Connections and Setup 3.1 Connections Important: L The unit will not function when there is a power failure. To make calls in emergency situations, you should connect a telephone that can function during a power failure to the telephone line. 1 Power cord L Connect to the power outlet (220 V –...

  • Page 22: Battery Charge

    L If 7 flashes when you lift the handset off the base unit, charge the batteries at least 15 minutes. Battery life After your Panasonic batteries are fully charged, you can expect the following performance: Ni-MH Batteries (typical 700 mAh) Operation...

  • Page 23: Turning The Handset Power On/Off

    3.3 Turning the handset power ON/OFF 3.3.1 Power ON Press {ih} for about 1 second. L The display will change to the standby mode. 3.3.2 Power OFF Press {ih} for about 2 seconds. L The display will go blank. Help Button 3.4 Base unit help function The unit contains helpful information which can be printed for quick reference.

  • Page 24: Volume

    3. Preparation Volume 3.5 Adjusting handset volume {j/OK} {>}{e}{v} Ringer volume 1. Press {j/OK}. 2. Select “Handset Setup”, then press {>}. 3. Select “Ringer Setup”, then press {>}. 4. Select “Ringer Volume”, then press {>}. 5. Press {e} or {v} repeatedly to select the desired volume.

  • Page 25: Dialling Mode

    Times are set independently and may not necessarily be identical. L The other party’s fax machine will print the date and time on each page you send according to your base unit’s date and time {ih} setting.
  • Page 26 3. Preparation Enter the current hour/minute by selecting 2 digits for each. Press {*} repeatedly to select “AM”, “PM”, or 24-hour time entry. Example: 3:15 PM (12-hour time entry) 1. Press {0}{3} {1}{5}. Date :10-08-05 Time :03:15 2. Press {*} repeatedly to display “PM”. Date :10-08-05 Time :03:15 PM Press {j/OK}.

  • Page 27: Your Logo

    3.9 Your logo Your logo will be printed on the top of each page sent from your unit. The logo can be your name or the name of your company. {STOP} {MENU} {FLASH} {SET} {<}{>}{A}{B} {MUTE} Press {MENU}. SYSTEM SETUP PRESS NAVI.[( )] Press {<} or {>} repeatedly to display the following.

  • Page 28: Your Fax Number

    3. Preparation 1. Press {2} 2 times. LOGO=| 2. Press {4} 3 times. LOGO=B| 3. Press {*}. LOGO=B| 4. Press {5} 3 times. LOGO=Bi| To correct a mistake Press {<} or {>} to move the cursor to the incorrect character, and make the correction. To delete a character Press {<} or {>} to move the cursor to the character you want to delete and press {STOP}.

  • Page 29: Telephone

    4 Telephone Making and Answering Calls 4.1 Making phone calls 4.1.1 With the handset {j/OK} {<}{>}{e}{v} Lift the handset and press {C} or {s}. Dial the telephone number. When finished talking, press {ih} or place the handset on the base unit. Speakerphone operation For best performance, please note the following: –...
  • Page 30 4. Telephone 2. Select “Voice Enhancer”, then press {>}. 3. Select the desired setting, then press {>}. Note: L If you select “High Tone” or “Low Tone”, “[VE]” is displayed. Mute You can mute your voice during a conversation. While mute is turned ON, you will be able to hear the other party, but the other party will not be able to hear you.

  • Page 31: Answering Phone Calls

    4.2 Answering phone calls 4.2.1 With the handset Lift the handset and press {C} or {s}. L You can also answer a call by pressing any dial key from {0} to {9}, {*}, {#} or {INT}. (Any key answer feature) When finished talking, press {ih} or place the handset on the base unit.

  • Page 32: Editing A Stored Item

    4. Telephone To correct a mistake 1. Press {<} or {>} to move the cursor to the incorrect character/number. 2. Press {C/T}. L To erase all characters/numbers, press and hold {C/T}. 3. Enter the correct character/number. 4.3.2 Categories Categories can help you find items in the handset phonebook quickly and easily.

  • Page 33: Chain Dial

    Select “Save”, then press {>}. L To edit other items, repeat steps 2 to 10. Press {ih}. 4.3.5 Erasing stored items To erase an item Press {k}. Press {e} or {v} repeatedly to display the desired item. L To search by first character (index search), see page 30.

  • Page 34: Base Unit Phonebook

    4. Telephone 4.4 Base unit phonebook The base unit phonebook allows you to make calls without having to dial manually. You can store 100 names and telephone numbers to the phonebook. L You can also send faxes using the base unit phonebook (page 41).

  • Page 35: Caller Id Service

    Press {A} or {B} repeatedly to display the desired item. Press {MENU}. Press {#}. L To cancel erasing, press {STOP}. Press {SET}. Another method to erase a stored item 1. Press {>}. 2. Press {A} or {B} repeatedly to display the desired item.
  • Page 36 4. Telephone may not be received properly. Consult your PBX supplier. L If the unit cannot receive caller information, the following will be displayed: “OUT OF AREA”: The caller dialled from an area which does not provide Caller ID service. “PRIVATE CALLER”: The caller requested not to send caller information.

  • Page 37: Viewing And Calling Back Using Caller Information

    4.6 Viewing and calling back using caller information You can easily view caller information and call back. Important: L Calling back will not be possible if the caller information does not include a telephone number. 4.6.1 With the handset The display will show the number of new calls in standby mode.

  • Page 38: Editing A Caller's Telephone Number Before Calling Back

    4. Telephone 4.7 Editing a caller’s telephone number before calling back L Keep the front cover page open for button locations. 4.7.1 With the handset Press {j/OK}. Select “Caller List”, then press {>}. Press {e} or {v} repeatedly to display the desired item.

  • Page 39: Storing Caller Information Into The Phonebook

    2. Press {A} or {B} repeatedly to display the desired item. 3. Press {ERASE}. L To erase other items repeat steps 2 to 3. 4. Press {STOP}. 4.9 Storing caller information into the phonebook L Keep the front cover page open for button locations.

  • Page 40: Voice Mail Service

    4. Telephone Note: L You can confirm the stored items in the base unit phonebook by printing the fax number list (page 95). L To edit a name and number, see page 32. 4.10 Voice mail service Voice mail is an automatic answering service offered by your service provider.

  • Page 41: Fax

    Sending Faxes 5 Fax 5.1 Sending a fax manually {A}{B} {STOP} {REDIAL} {FAX/START} {DIGITAL SP-PHONE} {j/OK} Adjust the width of the document guides (1) to fit the actual size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grasps the document.

  • Page 42: Documents You Can Send

    5. Fax 2. Enter the fax number. 3. Press {FAX/START}. L The document will be fed into the unit and scanned into memory. The unit will then transmit the data. If the document exceeds the memory capacity, sending will be cancelled and this feature will be turned OFF automatically.

  • Page 43: Sending A Fax Using The Base Unit Phonebook

    L Confirm that you have entered the number correctly, and that the number is a fax number. L Confirm that the other party’s fax machine is answering by turning ON the connecting tone feature (feature #76 on page 62). 5.4 Broadcast...

  • Page 44: Erasing A Stored Item From The Broadcast Memory

    5. Fax 5.4.3 Erasing a stored item from the broadcast memory Press {>}. Press {A} or {B} repeatedly to display “<BROADCAST>”. Press {MENU}. Press {#}. Press {A} or {B} repeatedly to display the desired item you want to erase. L To cancel erasing, press {STOP}. Press {SET}.

  • Page 45: Selecting The Way To Use Your Fax Machine

    OFF by pressing {AUTO ANSWER} repeatedly. How phone calls and faxes are received If the call is a phone call, the fax machine will record the caller’s message automatically. If a fax calling tone is detected, the fax machine will receive the fax automatically.

  • Page 46: Manual Receive

    L Make sure feature #73 is set to “TEL/FAX” beforehand (page 62). How phone calls and faxes are received If the call is a phone call, the fax machine will ring. If a fax calling tone is detected, the fax machine...

  • Page 47: Receiving A Fax Manually - Auto Answer Off

    – a fax calling tone (slow beep) is heard, or – no sound is heard, press {*}{*}{*}{9} (default fax activation code) firmly. L The fax machine will start fax reception. 3. Replace the handset. Note: L To receive fax documents using the...

  • Page 48: Activating Tel/Fax Mode

    Press {STOP} on the fax machine to talk with the calling party. L By default, the unit reduces the size of the received document to 92% when printing...

  • Page 49: Receiving A Fax Automatically - Auto Answer On

    5.9 Receiving a fax automatically – Auto answer ON 5.9.1 Activating TAM/FAX mode Make sure feature #77 is set to “TAM/FAX” beforehand (page 62). Press {AUTO ANSWER} repeatedly to display the following. TAM/FAX MODE L The {AUTO ANSWER} indicator on the base unit turns ON.

  • Page 50: Receive Polling (Retrieving A Fax Placed On Another Fax Machine)

    (retrieving a fax placed on another fax machine) This feature allows you to retrieve a document from another compatible fax machine. Therefore you pay for the call. Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call.

  • Page 51: Junk Fax Prohibitor (Preventing Fax Reception From Undesired Callers)

    If you subscribe to Caller ID service, this feature prevents fax reception from calls that do not show caller information. Additionally, the fax machine will not accept faxes originating from numbers that match a programmable junk fax prohibitor list. L Keep the front cover page open for button locations.

  • Page 52: Duplex Ring

    Please complete the following setup on your fax machine to identify the assigned ring pattern. Important: L To use the ring detection feature, set to TEL mode (page 45).

  • Page 53: Copy

    7 Copy Copying 7.1 Making a copy {STOP} {START} {COPY} {>}{A}{B} Adjust the width of the document guides (1) to fit the actual size of the document. Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grasps the document.
  • Page 54 7. Copy Setting Recording paper size “100%” (default) “92%” “86%” “72%” A4 = 210 mm × 297 mm Legal = 216 mm × 356 mm Letter = 216 mm × 279 mm Note: L If the appropriate reduction rate is not selected, the document may be divided and the top of the second sheet will be deleted.

  • Page 55: Answering Machine

    8 Answering Machine Greeting 8.1 Recording your greeting message The unit has a pre-recorded greeting message for TAM/FAX mode. If you record your own greeting message, it will be played instead of the pre-recorded greeting message when a call is received.

  • Page 56: Listening To Recorded Messages

    8. Answering Machine Incoming Messages 8.2 Listening to recorded messages When the unit has recorded new voice messages: – The {AUTO ANSWER} indicator will flash when the auto answer setting is turned ON. – The total number of recorded messages will flash on the base unit display.
  • Page 57 8. Answering Machine To stop recording, press {MEMO}. L You can also stop recording by pressing {STOP}.

  • Page 58: Remote Operation

    8. Answering Machine Remote Operation 8.4 Operating from a remote location You can call your unit from a remote location and access the answering machine. Important: L Program the remote operation ID beforehand (feature #11 on page 59). L Set the unit to TAM/FAX mode before going out (page 47). L Use a touch tone telephone for remote operations.
  • Page 59 {0} Skip greeting message L The greeting message is skipped. {8}{0} Turn OFF auto answer setting L The receive mode will be changed from TAM/FAX mode to TEL mode or TEL/FAX mode depending on the setting of feature #73 (page 62). L You cannot return to TAM/FAX mode in the same call.

  • Page 60: Programmable Features

    9. Programmable Features 9 Programmable Features Base Unit 9.1 Base unit programming {SET} {<}{>}{A}{B} {MENU} 9.1.1 Programming basic features Press {MENU}. Select the feature you wish to program. Press {<} or {>} repeatedly to display the desired feature. L The current setting of the feature will be displayed.

  • Page 61: Basic Features

    9.2 Basic features Code #01: Setting the date and time SET DATE & TIME PRESS SET See page 24 for details. Code #02: Setting your logo YOUR LOGO PRESS SET See page 25 for details. Code #03: Setting your fax number YOUR FAX NO.

  • Page 62: Advanced Features

    9. Programmable Features 9.3 Advanced features Code #22: Setting the journal report to print automatically AUTO JOURNAL [±] “ON” (default): The unit will print a journal report automatically after every 30 new fax transmissions and receptions (page 40). “OFF”: The unit will not print a journal report, but will keep a record of the last 30 fax transmissions and receptions.
  • Page 63 – memory becomes full during enlarge, reduce or collate copy. Code #36: Receiving oversized documents RCV REDUCTION =92% [±] If the size of the document sent by the other party is as large as, or larger than the recording paper, the unit can reduce the document and print it.
  • Page 64 “OFF”: Deactivates this feature. Note: L If the ring back tone continues, the other party’s machine may not be a fax machine or may have run out of paper. Check with the other party. L The connecting tone volume cannot be adjusted.

  • Page 65: Direct Commands For Programming Features

    Note: L The ECM setting (feature #68 on page 62) will not be reset. 9. Programmable Features 9.4 Direct commands for programming features You can also select the desired setting by directly entering the program code (# and a 2-digit number) and direct command.
  • Page 66 9. Programmable Features – {6}: “RINGER OFF” {#}{1}{0} Message recording time – {0}: “VOX” (default) – {1}: “1 MIN” – {2}: “2 MIN” – {3}: “3 MIN” – {4}: “4 MIN” – {5}: “5 MIN” – {6}: “6 MIN” – {7}: “7 MIN” –...
  • Page 67 9. Programmable Features {#}{7}{6} Connecting tone – {1}: “ON” (default) – {2}: “OFF” {#}{7}{7} Auto answer – {1}: “FAX ONLY” – {2}: “TAM/FAX” (default) {#}{7}{8} TEL/FAX ring setting – {1}: “1” – {2}: “2” (default) – {3}: “3” – {4}: “4” –...

  • Page 68: Handset Programming

    9. Programmable Features Handset 9.5 Handset programming L When customising, the current item or setting is indicated by ). Menu Sub-menu “Time Settings” “Set Date & Time” “Alarm” “Ringer Setup” “Ringer Volume” “Ext. Ringtone” “Int. Ringtone” “Night Mode” “Display Setup” “Standby Display”...

  • Page 69: Night Mode

    9.5.1 Programmable functions {j/OK} {>}{e}{v} Helpful hints: L To exit programming, press {ih} at any time. 9.5.2 Alarm Setting alarm An alarm will sound for 3 minutes at the set time once or daily. Set the date and time beforehand (page 23). 1.
  • Page 70 9. Programmable Features 6. Select “On” or “Off” (default), then press {>}. 7. Press {ih}. Note: L When the night mode is turned ON, “[N]” is displayed. L Set the receiving mode to TEL mode. Setting the start and end time for night mode 1.

  • Page 71: Other Options

    L If you change the PIN, please make note of your new PIN. The unit will not reveal the PIN to you. If you forget your PIN, consult your nearest Panasonic service centre. 1. Press {j/OK}. 2. Select “Handset Setup”, then press {>}.

  • Page 72: Call Options

    9. Programmable Features Note: L The following items will be deleted or reset to their default settings: – Settings listed on page 66 (not including items using the base unit PIN) – Redial list – Voice enhancer – Category names –...
  • Page 73 L If you change the PIN, please make note of your new PIN. The unit will not reveal the PIN to you. If you forget your PIN, consult your nearest Panasonic service centre. 1. Press {j/OK}. 2. Select “Base Unit Setup”, then press {>}.
  • Page 74 9. Programmable Features L The repeater mode will be retained (page 74).

  • Page 75: Multi-Unit Operation

    10 Multi-unit Operation Additional Units 10.1 Operating additional units 10.1.1 Additional handsets Up to 6 handsets can be registered to a single base unit. Additional handsets, for example, will allow you to have an intercom call with another handset while a third handset is on an outside call.

  • Page 76: Handset Locator

    10.2.6 Increasing the range of the base unit You can increase the range of the base unit by using a DECT repeater. Please use only Panasonic DECT repeater. See page 9 for accessory information. Important: L Before registering the repeater to this base unit, you must turn the repeater mode ON.

  • Page 77: Intercom Between Handsets

    10.4 Intercom between handsets Intercom calls can be made between handsets in the same radio cell, but not in different radio cells. L Keep the front cover page open for button locations. Example: When handset 1 calls handset 2 1. Handset 1: Press {INT} and {2} (desired handset number).

  • Page 78: Copying Handset Phonebook Items

    10. Multi-unit Operation 10.6 Copying handset phonebook items Phonebook items (page 29) can be copied from the handset to the phonebook of another handset. L Keep the front cover page open for button locations. Copying a stored item 1. Find the desired item (page 30), then press {j/OK}.

  • Page 79: Useful Information

    11 Useful Information 11.1 Available character entries for the handset The handset dial keys are used to enter characters and numbers. Each dial key has multiple characters assigned to it. The available character entry modes are, Alphabet, Numeric, Greek, Extended 1, Extended 2, and Cyrillic.
  • Page 80 11. Useful Information L The following are used for both uppercase and lowercase: Extended 2 character table (O) L The following are used for both uppercase and lowercase: Cyrillic character table (P)

  • Page 81: Help

    L The document was not fed into the unit properly. Re-insert it and try again. ----- L The other party’s fax machine is busy or has run out of recording paper. Try again. L The other party’s fax machine rings too many times.

  • Page 82: Error Messages - Base Unit Display

    L The ink film is slack. Tighten it (see step 5 on page 15) and install again. L The fax machine is positioned near appliances such as TVs or speakers which generate an intense magnetic field. L The remaining ink film is low. Prepare a new ink film (page 9).
  • Page 83 (page 54). L There is something wrong with the unit’s modem. Contact our service personnel. L The other party’s fax machine is busy or has run out of recording paper. Try again. L Please use genuine Panasonic replacement film (page 9).

  • Page 84: When A Function Does Not Work, Check Here

    L The power cord or telephone line cord is not connected. Check the connections. L If you connected the fax machine through a computer modem, connect the fax machine directly to a telephone line jack. L The dialling mode setting may be wrong. Change the setting (page 23).
  • Page 85 Problem The base unit beeps. The speakerphone is not working. I cannot locate a handset. Caller information is not displayed. While viewing caller information, the display returns to standby mode. 12.3.3 Handset Problem The handset does not work. The handset display is blank.
  • Page 86 Cancel unused handset registrations from the base unit (page 74). L You entered the wrong PIN. If you forget your PIN, consult your nearest Panasonic service centre. L Locate the handset and the base unit away from other electrical appliances.

  • Page 87: Fax – Sending

    A blank sheet is ejected. Cause & Solution L The other party’s fax machine is busy or has run out of recording paper. Try again. L The other party does not have a fax machine. Check with the other party.
  • Page 88 Cause & Solution Please do not reuse the ink film! Please use genuine Panasonic replacement film. Refer to page 9 for further details. L The thermal head is dirty. Clean it (page 93). L Some paper has instructions recommending which side to print on.

  • Page 89: If A Power Failure Occurs

    L If any fax documents are stored in the memory, they will be lost. When power is restored, a power down report will be printed stating which documents in memory have been erased. Cause & Solution Please do not reuse the ink film! Please use genuine Panasonic replacement film. Refer to page 9 for further details. Original A BC L Some paper has instructions recommending which side to print on.

  • Page 90: Recording Paper Jams

    12. Help Jams 12.4 Recording paper jams 12.4.1 When the recording paper has jammed in the unit The base unit display will show the following. PAPER JAMMED Open the front cover by pulling up the centre part. Release the back cover by pushing the green button (1).
  • Page 91 Turn the gear of the blue core (1) in the direction of the arrow until the ink film is tight (2). Correct L The ink film is wrapped around the blue core (3) at least once. 1 turn Tight Incorrect L The ink film is not wrapped around the blue core (4).
  • Page 92 12. Help Remove the recording paper and straighten. Pull the tension plate forward (1) and insert the paper. Then push the tension plate back. 12.4.2 When the recording paper was not fed into the unit properly The base unit display will show the following. Remove the recording paper and straighten.

  • Page 93: Document Jams - Sending

    12.5 Document jams – sending Open the front cover by pulling up the centre part. Remove the jammed document carefully (1). Close the front cover securely. Note: L Do not pull out the jammed paper forcibly before opening the front cover. 12.

  • Page 94: Document Feeder / Scanner Glass Cleaning

    12. Help Cleaning 12.6 Document feeder / scanner glass cleaning Clean the document feeder/scanner glass when: – Documents frequently misfeed. – Smudges or black/white lines appear on the original document when sending or copying. Disconnect the power cord and the telephone line cord.

  • Page 95: Thermal Head Cleaning

    12.7 Thermal head cleaning If smudges or black/white lines appear on a copied/received document, check whether there is dust on the thermal head. Clean the thermal head to remove the dust. Disconnect the power cord and the telephone line cord. Open the front cover by pulling up the centre part.
  • Page 96 12. Help Clean the thermal head (1) with a cloth moistened with isopropyl rubbing alcohol, and let it dry thoroughly. Caution: L To prevent a malfunction due to static electricity, do not use a dry cloth and do not touch the thermal head directly. Reinstall the ink film and close the covers (see steps 4 to 7 on page 14).

  • Page 97: General Information

    13 General Information Printed Reports 13.1 Reference lists and reports (Base unit only) You can print out the following lists and reports for your reference. “SETUP LIST”: provides you with the current settings of the base unit programming features (page 59 to page 62). “FAX NO.

  • Page 98: Specifications

    13. General Information Specifications 13.2 Specifications 13.2.1 Base unit ■ Applicable lines: Public Switched Telephone Network ■ Document size: Max. 216 mm in width, Max. 600 mm in length ■ Effective scanning width: 208 mm ■ Effective printing width: A4: 202 mm ■...
  • Page 99 – Paper with foreign objects attached, such as tabs or staples – Paper which has dust, lint or oil stains – Paper that will melt, vaporize, discolour, scorch or emit dangerous fumes near 200 °C, such as vellum paper. These materials may transfer onto the fusing roller and cause damage.

  • Page 100: Index

    14. Index 14. Index 14.1 Index # #01 Date and time: 24 #02 Your logo: 25 #03 Your fax number: 26 #04 Sending report: 40, 59 #06 FAX ring setting: 59 #06 TAM ring setting: 47, 59 #10 Message recording time: 59 #11 Remote operation ID: 59 #13 Dialling mode: 23 #17 External ring tone: 59...
  • Page 101 Fax number: 26 FAX ONLY mode: 43, 48 Flash: 70 Friendly reception: 61 G Greeting message: 53 H Handset Additional handsets: 73 Cancelling: 74 Locator: 74 PIN: 69 Registration: 73 Handset phonebook Copying: 76 Editing: 30 Erasing: 31 Making a phone call: 30 Storing: 29 Help: 21 Incoming message monitor: 62...
  • Page 102 14. Index S Scan contrast: 62 Sending faxes Base unit phonebook: 41 Broadcast: 42 From memory: 39 Manually: 39 Sending report: 40, 59 Storing Broadcast: 41 One touch dial: 31 Phonebook: 29, 32 T TAM/FAX mode: 43, 47 TEL/FAX mode: 44, 46 TEL mode: 44, 45 Toll saver: 47 Transferring calls: 75...
  • Page 103 Notes...
  • Page 104 Notes...
  • Page 105 Notes...
  • Page 106 Global web site: http://www.panasonic.co.jp/global/ Copyright: This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd.

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